Office of Student Affairs - Portland State University

Transcription

Dean of Students Annual Report 2002-03
TABLE OF CONTENTS
INTRODUCTION ……………………………………………………………….. ………… 3
SELECTED HIGHLIGHTS/ACCOMPLISHMENTS …………………………………… 4
STAFF ………………………………………………………………………………………. 6
Organization Charts
University Service and Advocacy
Professional Involvement and Development
ANNUAL REPORTS……………………………………………………………. ………. 13
Dean of Students, Wendy Endress…………………………………………… 13
Appendices
A. University and Student Affairs Mission Statement
B. Fall 2002 Student Population
C. Dean of Students/SALP Blueprint
D. President’s Service Awards Program
E. President’s Award Luncheon Invitation
F. Website
Assistant Dean of Students, Michele Toppe ……………………………….. 22
Commencement
Judicial Affairs
Residence Life Program
Student Ambassador Program
Student Communications
Appendices
A. Residence Life Organization Chart
B. Residence Life Budget Report
C. PSU Residence Life Planning Committee
D. IST 399: Resident Assistant Training Course Syllabus
E. Sample Most Important Learning, 4/1/03
F. Conduct Brochure
G. Student Involvement Fair Flier
H. Two Virtual Viking Samples, 2/3/03 and 4/21/03
I. Ambassador (AMB001) Budget Detail Report 7/2/02-6/30/03
J. Commencement (USE023) Budget Detail Report 7/2/02-6/30/03
K. Residence Life (AUX361)Budget Detail Report 7/2/02-6/30/03
L. June 14, 2003 Commencement Program
M. Ambassador Totals and Program Totals
Multicultural Center, Jon Joiner………………………………………………. 41
Appendices
A. Brochure and Website
B. Multicultural Commencement Celebration
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C. Forums
D. Budget
Student Activities and Leadership Programs
Central Services, Aimee Shattuck…………………………………………….. 48
Appendices
A. Brochure, Photo Calendar and Website
B. SALP Policy Manual and Recognized Student Organizations List
C. Staff/Office Evaluations
D. Survey: SMSU Scheduling, SALP Accounting, and Front Office
E. Tuesday Tidbits Sample
F. Budget
ASPSU…………………………………………………………………… 56
Appendices
A. 2002-2003 Student Membership on University Committees
B. Memo 3/7/03
Student Fee Committee, Tracy Earll………………………………... 65
Appendices
A. FY04 SFC Allocations
Academic and Fine & Performing Arts Clusters, John Eckman…68
Multicultural Cluster, Jon Joiner & Claudia Magallanes-Yarter……72
Appendices
A. Example “To Do” List
B. Native American Cultural Awareness Week Poster
C. Hip Hop Black Music Forum Flier
D. International Night 2002
Outdoor Program, Todd Bauch………………………………………. 82
Recreation Cluster, Alex Accetta…………………………………….. 95
Appendices
A. Student recreation Center Study Task Force: Survey
Analysis
B. Sports and Rec Week Announcement
C. Club Sports Council Minutes Example
D. Aquatics Memo from Coordinator
E. Staffing
F. Intramurals Minutes
G. Website
H. Power Point Presentation
Spiritual and Service & Advocacy Clusters, Carol Martin………118
Women’s Resource Center, Aimee Shattuck……………………... 137
Appendices
A. Brochure and Website
Student Legal and Mediation Services, Kathleen Cushing……………... 146
Appendices
A. Brochure and website
B. Budget Report
VANGUARD ARTICLES
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INTRODUCTION
The units reporting to the Dean of Students provide a range of services and
programs designed to support student academic success and to enrich each
student's experience at PSU. This compilation of reports summarizes the
accomplishments and challenges for the 2002-03 academic year of each unit. It also
highlights professional and student staffing, organizational structure, staff service to
the University, advocacy on behalf of students, and professional development
experiences.
The missions of the University and Student Affairs charge the units reporting to the
Dean of Students to cultivate student success by shaping a quality educational
environment and providing opportunities, services and access to resources that
facilitate and enhance student learning. This charge is primarily accomplished
through people. Over 200 talented, committed staff and student staff, plus student
volunteers, facilitate a critical cocurriculum and provide services and programs.
These include paraprofessional employment, leadership development, student
activities and student recreation opportunities, commencement, judicial affairs, legal
services, student communications, and programs found within the Women’s
Resource Center and Multicultural Center.
Successfully assessing needs and providing adequate and appropriate services and
programs within the scope of this departments’ purview for a highly diverse
commuter student population of over 20,000 with an average age of 27 is particularly
challenging. The majority of students are White (66.5%), female (55%), pursuing
undergraduate degrees (74.8%) and enrolling for nine or more credits/term (61%).
Ensuring services that are accessible and meet the needs of all students including
those not always represented in the majority populations such as the graduate
(25%), international (5.5%), students of color (18%), and part-time (39%) populations
or those who identify by other salient characteristics such as returning students;
student parents; men; gay, lesbian, bisexual and transgender students; residential,
older and younger students; students with disabilities and varying socioeconomic
backgrounds; or students with differing educational goals.
It is impossible to be all things to all people in the complex community in which we
operate, however the units reporting to the Dean of Students have strived to make
choices with regard to resources that serve the community good – both the majority
populations and those underrepresented populations, while modeling teamwork and
establishment of an inclusive, collaborative, service-oriented multicultural
environment. Irregardless of each component’s mission, source of resources, or
level of resources -- inherent in the work has been a commitment to advocacy on
behalf of students. As Barbara Jacoby indicates, “Advocacy functions on behalf of
students to insure that their needs and educational goals are recognized and
integrated in planning, policy making and practice at all levels of the institution.” The
staff reporting to the Dean of Students has engaged in significant work this past year,
as is evidenced by the following reports. The motivation and the reward are found in
the success of students with whom we are fortunate to cross paths.
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SELECTED HIGHLIGHTS/ACCOMPLISHMENTS
▪ The Multicultural Center hosted two particularly outstanding programs including
the Open Forum on Hate Terrorism facilitated by Sociology professor, Dr. Randy
Blazak; and the Open Forum on Affirmative Action in partnership with the Diversity
Action Council involved panelists: Dan Bernstine, President of PSU; Lee Pelton,
President of Willamette University; Jim Huffman, and Dean of Lewis & Clark Law
School.
▪ Student Legal and Mediation Services enhanced services to students with
significant improvements to the content and presentation of the website and the
Supervising Attorney’s acquiring license to practice in Washington.
▪ The Multicultural Commencement Celebration coordinated by MCC staff and
others across the University was a resounding success with over 90 participants.
▪ Successful launching of the Residence Life Program including recruiting, hiring,
selecting and training over 30 Resident Assistants via a spring Leadership Seminar
and 4-credit spring quarter course as well as engaging in search processes for five
professional staff.
▪ Significantly increased the number of faculty marshals and volunteers involved in
spring Commencement which was broadcast live on OPB and had improved
disability services for guests.
▪ The Student Ambassador Program coordinated a 9/11 Dedication Ceremony of
the Peace Poles gift they conferred on the University. The Ceremony involved
Native American tribes from the region and approximately 150 people attended.
▪ The first Student Leadership Seminar involving student paraprofessionals from
Residence Life, University Studies, Orientation, and Student Activities and
Leadership Programs was held on April 12, 2003. The program was comprised of
outstanding student participation, meaningful breakout sessions facilitated by staff,
and keynotes by Dr. Tim McMahon and Dr. Christine Cress.
▪ Coordination of the second annual Sports and Recreation Week involving many
student organizations and departments as well as OPB and a National Table Tennis
coach, Scott Preiss.
▪ Staff and students were highly involved in a substantial study of the feasibility of
building a Campus Recreation and Housing Center.
▪ As a result of increased SFC support, for the first time in its 35 year history,
leadership of the Women’s Resource Center shifted to a .50FTE Academic
Professional, Aimee Shattuck. Her talent and professional training and the continuity
the position offered led to the Center’s success in managing 10 student volunteers,
maintaining accessible hours, and completion of a comprehensive historical report
on the Center.
▪ The Women’s Resource Center sponsored several significant and successful
events including the Vagina Monologues, International Women’s Day, Feminisms
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Conference: Looking Back, Moving Forward, Take Back the Night, and Strike Out
Sexism.
▪ SALP staff successfully navigated a review of staffing and organizational
structure for SALP and the Dean of Students resulting in modifications to new
positions, new reporting lines, and increased resources for students. FY03 resulted
in a student organization, the Resource Hub, beginning the transition to a central
service managed by Auxiliary Services. FY04 will bring shifts in staffing and
organization including Campus Recreation, the Women’s Resource Center, the
Multicultural Center, and SALP being identified as niche programs due to this review
and successful support and endorsement of the SALP Advisory Board and SFC
Committee.
▪ The 12th Annual Party in the Park, the fall community involvement fair, was a
resounding success with over 70 entities participating and record attendance.
▪ Major office relocations were successfully managed by SALP and OSA with
limited disruption of services.
▪ The 2nd Annual Art in Spring made another mark on the campus with a particularly
strong slate of programs including performances by the Orchestra and Opera
students in the Park Blocks during the noon hour.
▪ In the SALP Service and Advocacy Cluster a new student organization, Food for
Thought, was successful in establishing itself as a viable food service provider.
▪ The Advisor for the SALP Service and Advocacy Cluster coordinated a highly
successful forum, Free Speech and Hate Speech, facilitated by Sociology
professor, Randy Blazack, and involving panelists from the city and University.
▪ SALP instituted a model web-based system for seeking annual feedback on
staff and services, receiving over 95 responses to the January survey.
▪ As a result of increased SFC support, for the first time since 1972, leadership of
the Outdoor Program shifted to a 1.0 FTE Academic Professional, Todd Bauch.
His talent and professional training and the continuity the position offered contributed
to the Program’s success in managing a record number of students formally
involved in administering the program with substantive training with a Coordinatortaught Student Outdoor Leadership Seminar.
▪ A committee completed evaluation of the Educational Stipend Program as it
applies to SALP stipends. The proposal for modifying allocation of stipends, amount
of stipends, and criteria for determining stipends was approved by the SALP
Advisory Board and the Student Fee Committee and was instituted beginning FY04.
▪ The ODP Coordinator provided leadership for successful execution of the RFP for a
student-funded Rock Wall – an initiative that had been invested in for the last two
years.
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STAFF AND ORGANIZATION CHARTS 2002-03
Alex Accetta
SALP Advisor, Recreation Cluster
Todd Bauch
SALP ODP Coordinator (Oct start)
Mercedes Benton
SALP Advisor Multicultural Cluster (June-Sept)
Mirela Blekic
SALP Asst. Advisor Multicultural Cluster (Oct-Mar)
SALP Asst. Advisor Acad. & FPA Clusters (Apr-June)
Catherine Bonsignore OSA Office Manager (December start)
John Borromeo
OSA Office Manager (June-November)
Saori Clark
MCC Assistant Coordinator
Al Colombo
SALP Assistant Accountant (March start)
Kathleen Cushing
SLMS Coordinator/Supervising Attorney
Anna Dinh
SLMS Paralegal
Sally Eck McDaniel
SALP ASPSU Advisor (November-December)
John Eckman
SALP Advisor Acad. and FPA Clusters (July-June)
Wendy Endress
Dean of Students
Phyllis Hayes
SALP Accountant
David Jimenez
SALP Advisor Acad. and FPA Clusters (June start)
Jon Joiner
MCC Coordinator
SALP Advisor Multicultural Cluster (Oct-March)
Debby Lattimore
SALP Assistant Accountant (July-August)
Shelly Lee
SLMS Staff Attorney
Claudia Magallanes-Yarter SALP Advisor Multicultural Cluster (April start)
Carol Martin
SALP Advisor Spiritual, Greek Life, and
Service & Advocacy Clusters
Aimee Shattuck
WRC Coordinator (December start)
SALP Coordinator Central Services (Oct.-June)
SALP ASPSU Advisor (July-October)
Michele Toppe
SALP Assistant Director (July-Sept.)
Assistant Dean of Students (Oct. start)
Elaine Vance
SALP ASPSU Advisor (December-April)
Student Paraprofessional and Hourly Employees
Sara Ackerson, SALP
Students
Mohamud Abi, Student Rec
Elliot Adams, FPA/A
Amelia Basulto, Student Rec
Jesus Acosta, Student Rec
Elena Bejarano, Student Rec
Sara Ackerson, SALP
Janice Lynn Belknap, Lifeguard
Elliot Adams, FPA/A
Matt Berlin, MCC
Clint Anderson, ODP
James Berokoff, OSA
Megan Alameda, MCC
Pat Bhiromkaew, Student Rec
Alvarez Alejandro, Student Rec
Pollyanne Birge, WRC
Fatima Ali, OSA
Julie Bishop, Student Rec
Jenny Almendarez, OSA
Cassidy Blackburn, MCC
Alejandro Alvarez, Student Rec
Thomas Blair, Student Rec
Francene Ambrose, MCC
Lauren Blaschke, MCC
Regina Arellano, Student Rec
Dominique Blasser, FPA/A
Fariba Armani, OSA
"Bird" Boonserm, Student Rec
Abigail Audette, Student Rec
Amber Brown, Student Rec Marielle
Meisha Baird, Lifeguard
Brown, Lifeguard
Shyla Ball, MCC
Anastasia Brownell, Student Rec
Damion Barnett, Student Rec
Afsin Bulbul, Student Rec
Edgar Barrera, Student Rec
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Jesse Burkhardt, ODP
Olgay Cangur, Student Rec
Henry Cartagena, Student Rec
Martin Cenek, ODP
Chad Chamberlain, Student Rec
Wut Chaoenpongpool, Student Rec
Chen-Yu Chen, Student Rec
Hae Ra (Grace) Chung, Student Rec
Raiza Cintron, OSA
Alexis Clark, OSA
John Clasing, Intramurals
Laura Close, MCC
Audrey Colcord, FPA/A
Quinn Collett, SFC
Olgay Congur, Student Rec
O. Dachavorawuth, Student Rec
Jan "Petter" Dahlgren, Student Rec
Jason Damron, SALP
Malleswari Dandu, Student Rec
Karl Davis, FPA/A
Brenner Dawson, FPA/A
Bryan Dean, Crew
Cem Demirci, Student Rec
Nicole Marie DeSpain, WRC
Dimistris Desyllas, SAC
Ben Dick, Student Rec
Angela Dimmick, OSA
Sarka Dluhosova, Student Rec
Kevin Drake, MCC
Basil Duncantell, Student Rec
Julia Eagan, Student Rec
Tracy Earll, SFC
Jesse Engum, MCC
Heidi Evans, FPA/A
Sarah Finkel, Lifeguard
Sunsong Firedancer, Student Rec
Sam Frahm, SFC
Simon Frosterus, Student Rec
Jocelyn Furbush, MCC
Ghazal, SLMS
Miriam Gonzalez, ASPSU
Jane Gowans, SALP
Michael Habtemariam, Student Rec
Sa’eed Haji, MCC
Miyuki Hamanaka, WRC
Christy Harper, Fitness/Activities
Nicole Harris, OSA and Student Rec
Sarah Hartwig, Lifeguard
Gavin Lee Haworth, Student Rec
Ross Henry, ODP
Marc Hinz, MCC
Kelly Hixson, OSA and SALP
Ryan Howe, SALP
Tiffani Jackson-Davis, MCC
James Jackson, MCC
Liz Jackson, SFC
Jason Jackson-Berger, Student Rec
Jon Jansky, ODP
Alexis Jewell, MCC
David Jimenez, FPA/A
Joe Johnson, ODP
Melinda Johnson, Student Rec
Eric Kamweti, SALP
Onur Kaplan, Student Rec
Tuba Kayaarasi-Rodriguez, MCC
Michael Sean Kelly, Student Rec
Deana Komissarova, OSA
Phasin Komonchaisak, Student Rec
Mike Lackner, Student Rec
Aaron Lisle, OSA and OAA
Chase LoGreco, SFC
Caine Lowery
Jason Lowery, ASPSU
William Lutz, III, SAC
Deidre Mahon, Student Rec
Amara Marino, SFC
Milica Markovic, Student Rec
Jessica Marsden, OSA
Josh Mathisen, FPA/A
Erin McCarthy, SFC
Laurern McCartney, MCC
Courtney Meadows-West, ODP
Eric Meyers, Student Rec
Robin Mida, Student Rec
Joe Miller, ODP
Andy Minor, Aquatics
Neetal Mistry, MCC and OSA
Kaitlin Miyake, Student Rec
Autumn Montegna, SAC
Alana Moore, Student Rec
Page Morrison, WRC
Cory Murphy, Student Rec
Greg Murphy, MCC
Ian Murphy, Student Rec
Maharajan Muthuswamy, SOC
Nader Nawas, Student Rec
Dawn Nesja, Student Rec
Jennette Nicholas, Student Rec
Guna Niedra, Student Rec
Anita Nimako, MCC
Liwei Ning, Student Rec
Daniel Norton, MCC
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Miyuki Nozaki, Student Rec
Akiko Ogaki, Student Rec
Mayumi Oka, Student Rec
Cheryl Ordorica, Lifeguard
Elizabeth Osborne, Lifeguard
Jackie Paker, Intramurals
Bankim Patel, Student Rec
Kerry Poe, Sailing
Setiawati Rahardjo, Student Rec
Nancy Ramirez, Student Rec
Brenda Ramos, Student Rec
Kimberly Ramsey, WRC
Kristopher Reidt, SAC
Pete Riley, Student Rec
Lynn Rogers-Lent, MCC
Reuel Ross, Student Rec
Ian Ruder, OSA
Richard Rust, Intramurals
Rose Rutledge, Lifeguard
Hossein Saadatmandi, Student Rec
Michael Sah, OSA
Jenny Salgado, OSA
Cynthia Sartin, SOC
Katrina Sartin, Student Rec
Bekka Sartwell, MCC
Zanni Schauffler, FPA/A
Rob Schiltz, Student Rec
Steve Setzer, SOC
Jennifer Sevilla, Student Rec
Jesse Shapiro, ASPSU
John Slack, MCC
Adam Smith, Lifeguard
James Smith, Student Rec
April Sneddon, SALP
Eunsean Son, Student Rec
Tamara Spycher, SALP
Karthik Sridhar, MCC
Mike Stachowiak, Student Rec
Christine Stapleton, FPA/A
Jessica Stevens, Lifeguard
Naomi Swickard, Lifeguard
Gelila Tadesse, MCC
Shireen Tavassoli, Intramurals
Shireen Tavassoli, Student Rec
Serrol Taylor, Student Rec
Amy Theberg, WRC
Ben Thompson, MCC
Mollie Thompson, WRC
Sant Thongnok, Student Rec
Linda Tian, Student Rec
Bapireddy Viyyuru, Student Rec
Dave Vizzini, Wrestling Shahrzad
Vossoghi, SALP
Sree Vidya Vusthikayala, Student Rec
Audrey Ward, MCC
Kristin Wallace, ASPSU
Kristina Weltz, Student Rec
Morgan Will, Intramurals
Nick Wood, Student Rec
Naomi Worcester, MCC
James Wright, ASPSU and SALP
Yang Yang, Student Rec
Rahel Yared, MCC
Adam Zavala, ASPSU
Gordon Zimmerman, Lifeguard
Dune Zhu, ASPSU
Dune Zhu, Student Rec
Jeanne Zoppo, Lifeguard
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ADVOCACY/UNIVERSITY SERVICE
Academic Appeals Board
Wendy Endress
Accreditation Team
Wendy Endress
Advisory Committee on International Conflict
John Eckman, Jon Joiner
ADA Committee
Phyllis Hayes, Carol Martin
Alcohol and Drug Policy Committee
Wendy Endress
Assessment Resource Network
Wendy Endress
Assistant & Associate Deans
Michele Toppe
AG’s Statewide Taskforce on Sexual Assault
Bridges Conference Committee
CAPS Liaison
Commencement Volunteers
Community College Initiative
Connections
Diversity Achievement Schol. Cttee
Diversity Action Council
DAC Diversity Liaison
Epler Student Housing Construction
Aimee Shattuck
Jon Joiner
Carol Martin
Alex Accetta, Todd Bauch,
John Eckman, Wendy Endress,
Carol Martin, Claudia Magallanes-Yarter
Wendy Endress
Jon Joiner
Jon Joiner
Jon Joiner
Catherine Bonsignore
John Eckman
Faculty Senate
Wendy Endress
FIPSE Grant for Civic Engagement Research
Michele Toppe
General Student Affairs Committee
Wendy Endress
Global Conflict Response Team
John Eckman, Jon Joiner
Graduation Board
Michele Toppe
Holiday Season Program Committee
Alex Accetta
Internationalization Action Council
Jon Joiner
Interpersonal Violence Taskforce
Carol Martin; Aimee Shattuck, Chair;
Michele Toppe
Interpersonal Violence Resource Network Aimee Shattuck
Law Day 2003
Kathleen Cushing
Library Committee for Multicultural Research
Jon Joiner
Multicultural Commencement Celebration Jon Joiner
Native American Student &
Community Center Dedication Planning
Michele Toppe
Native American Student &
Community Center Program Committee
Jon Joiner, Wendy Endress
Party in the Park
Todd Bauch, Jon Joiner
President’s Commission on the Status of Women Aimee Shattuck, Carol Martin
PSU Weekend
Jon Joiner
Red Carpet Committee
Jon Joiner
Residence Life Program Advisory Board
Michele Toppe
Residence Life Program Subcommittee
Michele Toppe, Wendy Endress
Safespace Network
Carol Martin
Safety Committee
Phyllis Hayes
SARS Response
John Eckman
Search Committees
Transfer Recruitment Coordinator Jon Joiner (Winter/Spring)
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Assistant Director Auxiliary Services Wendy Endress (Winter/Spring)
Auxiliary Services Locker Room Mgr Alex Accetta (Summer)
CPSO Director
Wendy Endress (Fall)
CPSO Officer/Dispatcher
Alex Accetta/Michele Toppe (Spring)
SALP Advisor/Multicultural Cluster John Eckman (Fall/Winter)
Outdoor Program Coordinator
Alex Accetta, Chair (Summer)
Orientation Staff
John Eckman (Winter)
Residence Life Director
Todd Bauch (Spring)
Residence Life Prof. Staff
John Eckman (Spring)
SALP Advisors
Aimee Shattuck, Carol Martin
(Spring)
SALP Director
Phyllis Hayes (Spring)
WRC Coordinator
Carol Martin, Chair (Summer/Fall)
Senior Student Recognition Committee
Michele Toppe, Chair
Sexual Diversity Taskforce
Aimee Shattuck
SMSU Advisory Board
Wendy Endress, Jon Joiner,
Aimee Shattuck
Stott Center Advisory Board
Alex Accetta
Student Affairs Human Resource Task Force
Alex Accetta
Student Building Fee Committee
John Eckman
Student Conduct Committee
Wendy Endress
Student Issues
Wendy Endress, Michele Toppe
Student Recreation Center Task Force
Alex Accetta, Todd Bauch
Visual Arts Scholarship Board
Jon Joiner
PROFESSIONAL DEVELOPMENT
American Association of University Women Aimee Shattuck
ACPA National Conference
Wendy Endress
ACPA Next Generations Conference
Sara Ackerson
Eric Kamweti
Tamara Spycher
ACUI Regional Conference
Wendy Endress
Against Patriarchy Conference
Aimee Shattuck
Audio-Conference on Outreach to Non-traditional Students
Todd Bauch
John Eckman
Wendy Endress
Aimee Shattuck
Focus on Diversity-International Students Aimee Shattuck
Hands-On Portland Volunteer Training
Alex Accetta
HR Managing Staff Through Change
Alex Accetta, Wendy Endress
Intercultural Communications Courses
Carol Martin
International Conference of Outdoor Recreation and Education
Todd Bauch
MCC Affirmative Action Forum
Aimee Shattuck
NASPA Regional Conference
John Eckman
Wendy Endress
Jon Joiner
NIRSA National Ethics Committee
Alex Accetta
NIRSA National Conference
Alex Accetta
NIRSA Region VI Conference
Alex Accetta
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NLDA/SLS National Conference
Kathleen Cushing
Northwest ACUHO Conference
Michele Toppe
Oregon State Bar CLE Committee
Kathleen Cushing
Oregon State Bar MBA Young Lawyers Section CLE Committee
Shelly Lee
Oregon Women in Higher Education
Wendy Endress, Aimee Shattuck
OSB Executive Committee for Consumer Law Section
Shelly Lee
Pacific NW Student Activities Meeting
David Jimenez, Aimee Shattuck,
Claudia Magallanes-Yarter,
SALP Free Speech Forum
Aimee Shattuck
VolunteerPro-Volunteer Recruitment and Retention Training
Aimee Shattuck
Quantum Leadership Training
Wendy Endress, Jon Joiner
Michele Toppe
Presentations/Courses Taught:
Alex Accetta
The Interview GAME – Hiring Your Student
Recreation Team, NIRSA Region VI Conference (December)
and Oregon State NIRSA Meeting (February)
Todd Bauch
Student Outdoor Leadership Seminar (Spring)
Kathleen Cushing
Capstone Documentary on KPSU (Fall)
Refugee/Immigrant Consortium Capstone (Winter)
Conflict Mediation, ASPSU (Winter)
Student Conduct Code, NLAD/SLS Conference
Wendy Endress
Academic Dishonesty with Carol Burnell at Focus on
Faculty (Fall)
Dealing with Disruptive Students in the Classroom,
with Linda Fishman at Focus on Faculty (Fall)
ACUI Panel at PCC (Fall)
President’s Service Awards Closing, Awards
Ceremony (Spring)
Welcome to PSU, PSU Friday (Spring)
Student Development Theory with Michele Toppe at
Student Leadership Seminar (Spring)
Jon Joiner
Culture and Language (School of Education class)
Wheel of Division, SALP Student Leader Training
Media Hegemony, Africa Lectures
Persuasion in Conflict, Speech Dept. class
War and the Third World, IRCO Orientation
Anti-Bias Workshop, ASPSU Orientation
Claudia Magallanes-Yarter
Spanish Translation in an Educational Setting,
Deschutes ESD, Redmond, OR
Aimee Shattuck
Domestic Violence Prevention, Phi Sigma Sigma
Domestic Violence Prevention, ITPV Res. Network
Domestic Violence Prevention, West Hall Resident
Managers
Is Feminist Leadership an Oxymoron?, Feminisms
Conference
Sexual Harassment, with Affirmative Action for RA/OL
Class
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Michele Toppe
4-credit Resident Assistant Training Class (Spring)
Student Development Theory with Wendy Endress for
Student Leadership Seminar (Spring)
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DEAN OF STUDENTS
Wendy Endress, Dean of Students
Catherine Bonsignore, Office Manager
2002-03 GOALS AND OBJECTIVES
Progress on the goals identified below as well as initiatives that evolved as greater
understanding was achieved is shared in the subsequent narrative.
To provide support and assistance to students in dealing with the administration,
faculty, staff, and other students through the accurate and complete
dissemination of information and referrals.
▪ Engaged regular Student Issues meetings with Affirmative Action, Ombuds
Office, and President’s Office.
▪ Few incidents of students seeking assistance in Student Affairs after being
routed around campus.
To administer a Student Activities and Leadership Programs Office that
promotes, provides, and enhances opportunities for student involvement in
student government, student organizations, campus-wide programming,
student-service provision, and the larger University community.
▪ Successful progress as evidence by advisor and service evaluations.
To advocate for students throughout the University in an effort to maximize
student success and learning.
▪ Successful accomplishments include advocating for removal of the proposed
10% surcharge to Student Fee funding and successful support for the
establishment of the Food for Thought Café.
To create a work environment conducive to the achievement of our goals and to
the professional development of DOS staff.
▪ Progress is positive as evidenced by accomplishments highlights by all staff in
the ensuing report as well as indicators such as staff evaluations and
Advocate, support and provide resources to students seeking involvement
opportunities.
▪ Supported ASPSU in efforts to fill All-University Committee appointments,
Party in the Park, Student Involvement Fair, and Student Leadership Seminar.
Develop mechanisms that enhance inter-organization and university-wide
communications.
▪ Continued Student Life Council meetings, Virtual Viking, and participated in
Student Issues meetings all serving to enhance communication across
departments.
Develop models and systems that are streamlined and efficient
▪ OSA successfully managed administration of judicial affairs, creating database
of Educational Stipend employees, and search and selection for
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Commencement Speakers, President’s Award recipients, and searches for 11
positions.
PRESIDENT’S DIVERSITY INITIATIVES
▪ Enhancing the institutional environment, curriculum, and scholarship.
Indirectly supported staff and students engaged in directly impacting the institution in
this way.
Engaged in regular advocacy on behalf of under-represented populations.
Served on the Native American Student and Community Center Program Committee.
▪ Increasing numbers of students from under-represented groups.
Indirectly supported staff involved with recruiting efforts.
▪ Increasing numbers of persons from under-represented groups in faculty, classified
staff, and administration.
Ensured eleven affirmative searches during 2002-03.
▪ Strengthening connections with diverse communities in the region.
Indirectly support staff directly involved in cultivating relationships with diverse
communities in the region.
SUMMARY
All-University Committees
Academic Appeals Board
The Dean of Students served as the Student Affairs Ex-officio member of the
Academic Appeals Board and the Office of Student Affairs provided the primary
administrative support to this Faculty Senate committee. Four academic appeals
were submitted during the academic year. Members of the Committee included:
Chair, James McNames, Assistant Professor in Electrical and Computer
Engineering; Lisa Vuksich, School of Social Work; Linda Fishman, CAPS; Joan
Jagodnik, IASC; Niles Lehman, Chemistry; Janet Putnam, Social Work; and
students Cassidy Blackburn and Justin Myers.
General Student Affairs Committee
The General Student Affairs Committee charged with addressing issues related to
student affairs was chaired by Jack Develetian, Mechanical Engineering and
included members: Dirgham Sbait, Foreign Languages; Candyce Reynolds,
University Studies; Thomas Graham, GSSW; Christine Hulbe, Geology; and student
Liz Jackson.
The Committee did not meet regularly however it did address the requirements and
selection process for the President’s Service Award. Burt Christopherson, Director
of Affirmative Action, successfully solicited $2400 from the President to award to
recipients of these awards.
14
Outstanding University
Service
Outstanding Community
Engagement
Undergraduate
Commencement Speaker
# Nominations
Received
48
# Applications
Received
23
#Awards
Granted
11
51
13
11
20
7
2
President’s Award for Outstanding
University Service
Katherine Bailey
Pollyanne Birge
Adam Carpinelli
Lifeng Dong
David Jimenez
Daniel Johnson
Jennifer King
Shona Murphy
Jamey Sharp
Zeina Shtaih
Brenna Stahr
Lisa Tran
President’s Award for Outstanding
Community Service
John Blakeman
Jesse Bledsoe
Richard DeYoung
Breanne Evert
Jennifer Flowers
Shannon Gust
Tiffany Jordan
Piseth Pich
Mo Popov
Adam Reid
Joseph Revay
Ann Ward
President’s Award Luncheon:
Amy Spring and Jolina Kwong of the CAE, and Wendy Endress and Kate Bonsignore
worked in cooperation to organize The President’s Award Luncheon to honor this
year’s recipients on May 22, 2003. Each recipient and one guest were invited to the
Lunch, as well as members of the PSU Administration and Faculty. The lunch
included an introduction and welcome by Amy Spring, an introduction to the keynote
speaker by President Bernstine, an address by the keynote speaker, Baruti L.
Artharee, distribution of the awards by Amy Spring and President Bernstine, and
farewell remarks by Wendy Endress. The event was catered by Aramark and held in
the Browsing Lounge in Smith Memorial Student Union.
Undergraduate Commencement Speakers
The Student Affairs Committee received 7 applications and interviewed each
applicant. The following students were chosen to speak at Commencement: Susan
Rourke and Autumn Watts
Smith Center Advisory Board
This Advisory Board struggled this year. During the summer the Space Subcommittee was highly active allocating new space given the completion of
renovations for space allocated to new student organizations. David Jimenez
provided excellent leadership for this substantive work. During the fall term a
veteran student leader lead the group, yet the group was not clearly defined as
faculty senate and student government appointments were not made until January.
In addition the administrator who traditionally supported this committee, Alan Brown,
Director of Smith Center, left the University and the Director of Auxiliary Services did
not fill the vacancy left by his departure. The individuals who were persistent during
15
the winter did take on the task of trying to better define how the committee would
function. By the end of spring term a committee was established and better
prepared to engage in the work, yet at this stage the year was coming to a close and
so did the committee’s activity. Members who will likely continue in the fall include:
Student Chair, Rebecca Pierce; Students Cassidy Blackburn and Annie Stevens,
and staff Jon Joiner, Bill Ryder, Walt Fosque, and Pat Squire.
Student Conduct Committee
The Dean of Students served as the Student Affairs Ex-officio member of the
Student Conduct Committee and the Office of Student Affairs provided the primary
administrative support for this Faculty Senate committee. Three conduct complaints
proceeded to a hearing and one was particularly time consuming and involved the
DOJ. Members of the Committee included: Chair, Pamela Miller, Associate
Professor in Social Work; Cleavonne Jackson, Program Director in EOP; Branimir
Pejcinovic, Electrical Engineering; Joseph Poracsky, Professor in Geology; Angela
Gabarino in Admissions and Records; Sam Collie; ARFA; and students Cassidy
Blackburn, Tracy Earll, and Christy Harper.
Blueprint Initiative
The Blueprint was a proposal that recommended a plan for enhancing the provision
of student activities and recreation programs at PSU that involves organizing service
provision differently, modifying responsibilities of some positions, enhancing staffing
levels, and clarifying the direction and recommended growth of the area. The
Blueprint was developed in an effort to recommend ways in which student activities
and recreation programs be provided such that they add the greatest values to
students’ educational experience; best promote and provide access to cocurricular
involvement opportunities to all students; best promote the value of student
cocurricular involvement opportunities; and respond to concerns regarding the
challenge of providing quality and quantity service to a vital student activities and
recreation program given the current model.
The initial proposal evolved out of discussions among advisors last year; suggested
approaches developed based on personal experience and individual vision;
comparison with peer institutions including Western Michigan University, San Diego
State University, and University of Wisconsin-Milwaukee; recommended guidelines
from the Council for the Advancement of Standards Programs and Services
Guidelines for Student Activities and Leadership Development Programs; and data of
student involvement and service provision from 2001-02. The process for further
developing a Blueprint is outlined in a Timeline found in the Appendix. This process
involved seeking input from all SALP staff, student leaders, SFC, the SALP Advisory
Board, the VP for Student Affairs, and consultants from other institutions including
Dr. Robert Vieira, Vice Provost for Academic Affairs at OHSU; Dr. Larry Roper, Vice
Provost for Student Affairs at OSU; and Dr. Bill Greenfield, PSU School of Education.
It is critical that those with experience in the area share their perspective. The Dean
of Students had the ultimate responsibility for crafting the subsequent iterations of
the Blueprint and the proposal that was submitted to SFC.
The goal was to involve as many people as possible in an efficient and inclusive way
in an effort to garner clarity around the iteration that would best meet the goals stated
above in order to submit the proposal to the SALP Advisory Board and the SFC
during budget season. Several open forums were held with students, the proposal
16
was presented to student government, the Advisory Board, and Cluster meetings.
The final iteration incorporated feedback from these forums as well as staff feedback
including the SALP staff, Student Affairs Directors and Vice Provost for Student
Affairs.
The SALP Advisory Board endorsed the final proposal which essentially
recommended increasing SALP staff as follows: new 1.0 FTE staff including: an
advisor for Student Government and Greek Life, an advisor for the Academic
Cluster, a Director of SALP, an Office Coordinator, and a 1.0 FTE Assistant
Accountant. In addition it increased and modified student staffing for marketing web
maintenance as well as created student paraprofessional positions, Peer Advisors, to
staff the central office and augment full-time advisors. The SFC funded the Director,
1.0 FTE Student Government and Greek Life Advisor, and the Peer Advisor and
Marketing Coordinator positions. This was a significant accomplishment in less than
one year and in a climate of reduced staffing and funding.
Campus Resource Guide and Directory
The Campus Resource Guide and Directory is a publication that includes general
information about the University as well as a directory of student contact information.
Ten thousand copies of this publication are published for free by a company that
generates revenue through advertising sales. Office Manager, John Borromeo, and
student staff Jessica Marsden and Angela Dimmick assumed the significant task of
revising the Directory and infusing it with a more user-friendly format and content.
The 2002-03 Campus Resource Guide and Directory was distributed in early fall
2002.
Educational Stipend Program
Continuing the work of the Task Force that met regularly during 2001-02, the
following students and staff engaged in developing a new stipend model for SALP:
Alex Accetta, Tracy Earll, Wendy Endress, David Jimenez, Carol Martin, Aimee
Shattuck and Michele Toppe. The Task Force agreed that the program is solid,
however some issues need to be addressed including: 1) concerns that the
Educational Cost is outdated and general stipend amounts are low; 2) concerns that
about a lack of distinction between paraprofessional positions and positions that
warrant an hourly wage; 3) concerns about inaccurate assessment of appropriate
stipend level; 4) concerns about how students and staff identify the appropriate
stipend level based on the guidelines not on the dollar amount.
The Task Force developed guidelines that assist students and staff in recommending
appropriate stipend levels to new or current positions; developed guidelines that
assist students and staff in determining whether a position warrants a stipend or an
hourly wage; developed a recommendation for modifications in funding the stipend
program. The Task Force submitted this proposal to students via an open forum and
Cluster meetings and it was endorsed by the SALP Advisory Board and SFC during
the fall in time for implementation during budget season.
Office of Student Affairs Traffic Log
The Office of Student Affairs initiated a traffic log to document all phone calls and
drop-in visitors beginning February, 2003. The traffic log only accounts for phone
calls and drop-in questions received through the front desk of OSA.
We
implemented this system as a first attempt at assessing the number of students and
17
employees of PSU who refer to our office for questions or referrals. The table below
shows our cumulative data for phone calls, walk-in’s, and scheduling requests for all
staff.
Calls For Staff:
Walk In's For Staff:
Scheduling:
TOTAL:
Total (FebMar)
175
142
24
341
Total (April)
Total (May)
Total (June)
131
119
20
270
300
183
38
521
223
235
39
497
Staffing/Search Committees
This academic year evolved into a very challenging staffing year. In August the
Assistant Accountant for SALP resigned, in September the SALP Advisor for the
Multicultural Cluster resigned and assumed a new position in EEPS, in October the
Assistant Director for SALP resigned and assumed a new position in Student Affairs,
in November the OSA Office Manager and the SALP Advisor to ASPSU resigned,
and in April the Interim SALP Advisor for ASPSU Advisor resigned, and in June the
SALP Advisor for the Academic and Fine & Performing Arts Clusters resigned.
Although much of the turnover was due to changing career interests and personal
issues; the challenge in the midst of this turnover was to fill the gaps while also
ensuring training and orientation for new staff in order to provide adequate service
and support.
The SALP advising positions were filled by employing part-time interim appointments
and requesting that current staff assume overload or additional responsibility. The
OSA Office Manager position was filled by a temporary employee for the remainder
of the year despite repeated efforts to seek approval to fill the position permanently
and the SALP Assistant Accountant position was left vacant for several months.
Despite these challenges the staff pulled together to provide necessary services and
navigate the challenges of orienting new employees to the University and job
responsibilities.
At the same time the unit was experiencing staff turnover we were also recruiting and
hiring two new staff. For FY03 the SFC funded a .50 FTE Academic Professional to
coordinate the WRC and a 1.0 FTE Academic Professional to coordinate the ODP.
During the summer and fall Alex Accetta chaired the search for the first Outdoor
Program Director and Carol Martin chaired the search for the first Coordinator of the
Women’s Resource Center. During the fall and winter Ridwan Nytagodien chaired
the search for the SALP Advisor for the Multicultural Cluster. All searches were well
managed; however data for the searches was not tracked. For FY04 the Student
Fee Committee allocated significant funding for a new Director of SALP and a 1.0
FTE Advisor for Student Government and Greek Life. In addition, Student Affairs
assumed responsibility for implementing a residence life program by July 2003
requiring administration of searches for five professional staff during spring term.
18
Director of
Residence Life
Assistant Directors
Residence Life
Asst. Area Coords.
Residence Life
SALP Director
SALP
Advisor/Coordinators
# of
# of
# of
Date
Date
Applications
Phone
applicants Postion Position
Received
Interviews
brought
Posted
Filled
to
campus
70
8
4
4/1/03
6/23/03
25
7
3
5/16/03
8/1/03
34
8
3
5/16/03
8/1/03
68
6
5
5/1/03
8/15/03
174
7
4
5/1/03
8/15/03
Director of Residence Life Search
Committee
Dan Fortmiller, Chair
Kate Bonsignore, Organizer
Jennifer Chapman
Brianne Eckenrodt
Charlene Levesque
Candyce Reynolds
Carla Riedlinger
Amina Senge
SALP Director Search Committee
Dee Thompson, Chair
Randy Blazack
Karl Davis
Tracy Earll
Phyllis Hayes
Mark Isham
Eric Kamweti
Charlene Levesque
Assistant
Director/Assistant
Coordinator Search Committee
Pam Babb, Chair
John Eckman
Linda Fishman
Nathan Hodges
Kevin Kecskes
Bill Ryder
Destiny Tsunami
Craig Whitten
Area
SALP Advisor Search Committee
Robbie Jessen, Chair
Carol Burnell
Alan Delatorre
Adam Johnson
Amara Marino
Carol Martin
Todd Pangilinan
David Percy
Zanni Schauffler
Aimee Shattuck
Tamara Stark Spycher
Student Fee Committee
The Dean of Students advised the Student Fee Committee for 2002-03. For a
complete report of the activities of this Committee please see the ASPSU section of
this report.
Student Life Council
Student Life meetings continued during 2002-3 involving staff from SALP, Athletics,
IES, MCC, Health Center, CHNW, SLS, and Campus Ministry. The purpose of the
19
meetings is to bring to the table colleagues who work directly with students in an
effort to help enhance their holistic educational experience in an effort to share
respective initiatives, informal assessments of the student climate/experience, and
identify ways in which we can collaborate and provide more intentional
cross-department holistic programming. The group gathered monthly for these
purposes and subcommittees provided support for the Peace Poles Dedication, the
Student Involvement Fair, and a Wall of Peace program during December. The
consensus of attendees appears to be that there is value in bringing these
constituencies together for these purposes.
2003-04 Goals
▪ Service Provision
To seek resources (e.g. space, funding, staff) that support and augment components
within the Dean of Students Office such as Student Legal and Mediation Services
and the Women’s Resource Center.
To ensure a protocol for professional coverage of all components within the Dean of
Students Office.
To provide outstanding support and assistance to students in dealing with the
administration, faculty, staff, and other students through the accurate and complete
dissemination of information and referrals by developing an orientation and training
program for OSA student staff.
▪ Advising/Supervising
To cultivate a team of staff who work cooperatively, collaboratively and supportively
to serve students. Hold regular staff meetings for regular communication and
support and two to three retreats for community and team building.
To meet regularly with all direct report staff and to ensure regular and timely
feedback.
To work directly with new employees to support their success.
▪ Programming/Training/Teaching
To collaborate with others across campus to provide a program for acknowledging
the holiday season, Celebrating Service week in January, to recognize National
Student Employment Week in April,
To coordinate a regular professional development opportunity for direct report and
indirect report staff to enhance team building and embrace learning and
development.
▪ Advocacy
To advocate for students throughout the University in an effort to maximize student
success and learning via committee appointments, task force assignments, and
building relationships with colleagues across the University. In particular to advocate
against any FADM surcharge on student incidental fees, for appropriate funding to
support the Residence Life Program, and for continuity in student involvement in the
student building fee allocation process.
20
To advocate for expanded staffing and resources as necessary given the University’s
goals to increase enrollment and retention of students.
▪ Assessment
To effectively manage the initial division-wide assessment initiative in partnership
with Mary Beth Collins. Long term to institutionalize assessment initiatives and
benchmark programs among all units.
To fulfill all responsibilities as part of the PSU NW Accreditation Team.
▪ Diversity Initiatives
To continue to support all programs and staff engaged in direct implementation of
diversity initiatives via allocation of resources, attendance, engagement in planning
and development, and endorsement of new programs or services.
To seek “new” mechanisms for inviting underrepresented populations to engage with
the cocurriculum and use programs and services.
▪ University Service
To fulfill in an exemplary fashion my term on Faculty Senate and the Northwest
Accreditation Team.
To continue serving as ExOfficio on the Academic Appeals Board, Student Conduct
Board, General Student Affairs Committee, and Smith Advisory Board.
▪ Professional Involvement/Development
To submit at least one proposal for a national conference.
To attend at least one regional conference.
To develop at least one new program/presentation for use on campus.
To cultivate an environment where 90% of all direct and indirect reports attend a
regional or national conference or training.
21
Assistant Dean of Students
Michele Toppe
Executive Summary
Judicial Affairs
This program involves investigating and responding to all conduct complaints and
assisting faculty chairs in administering Academic Appeal and Conduct Committee
proceedings.
Residence Life Program (RLP)
The Residence Life Program seeks to create a residential living option for PSU
students that provides a vibrant living/learning environment that supports resident
students’ holistic educational needs, supports university organizational and
leadership structures; promotes creativity and allows for change, growth and
learning; and supports diversity.
Commencement
Portland State University's Spring and Summer Commencement ceremonies are
designed to honor and celebrate this significant academic juncture for students who
have completed necessary academic requirements in order to conclude a program of
study at PSU.
PSU Student Ambassador Program
This program involves fourteen academically successful students who serve as
ambassadors for the University providing tours for prospective students; hosting
guests, dignitaries, and alumni; and assisting in the staffing of University events.
Senior Student Recognition
This program was designed to be a celebration of outstanding academic
achievements by graduating seniors. The event honored the recipients of the
Undergraduate Commendation Award from each of the five undergraduate schools
and colleges and the single recipient of the University Award for Excellence. Also
honored are students with a grade point average of 3.5 and above, who are given
their honor cord to be worn during the Spring Commencement ceremony.
Student Leadership Seminar
This plenary style seminar invited student leaders from across campus to participate
in a one-day program. The event served as a venue for exploring various constructs,
concepts and theories surrounding the notion of student leadership, especially on the
PSU campus.
Student Involvement Fair
The Student Involvement Fair is a program designed to provide students who are
interested in getting involved at PSU a “one-stop-shopping” opportunity to learn
about the various student organizations, events, and leadership positions that are
possibilities for them. The Involvement Fair was designed to coincide with “Student
Involvement Week”.
22
Student Communications/Virtual Viking
Virtual Viking is a weekly e-mail designed to communicate information about
anticipated events, deadlines or programs sponsored by Un
Top 3 Highlights/Accomplishments
• Resident Assistant Training course (See Appendix D-E);
• Participation of Resident Assistants in Student Leadership Seminar;
• Successful launching of RLP by July 1, 2003.
Judicial Affairs
• Access database detailing information regarding status of all student
cases fully implemented. Filing system for hard copies of student records
reorganized so data is more immediately accessible.
• Made significant strides toward streamlining and providing consistency
and continuity with Residence Life Program and policies governing the
behavioral standards for students living in the Residence Life Program at
PSU.
• Campus conversation held monthly with entities from Affirmative Action,
Ombuds Office, CPSO, OAA, and housing/residence life in order to share
information and coordinate efforts around student conduct.
Commencement
• Access to event improved: Disability services provided by Rose Garden
staff with disability access allowed 1 hour prior to opening of main
entrance to Arena. Access to event also made more convenient for
general population by sending tickets via postal system, rather than
requiring students to travel to campus in order to acquire tickets.
• Communication efforts improved: OPB broadcast event live from the
Rose Garden Arena, providing PSU with a venue for disseminating
intentionally shaped and positive messages about students, faculty and
other institutional efforts. Speech prompter and practice session with
speech prompter helped President Bernstine and Provost Tetreault
greater ease in addressing the large crowd in the Rose Garden Arena on
the day of the event. Keynote and student speakers were exceptional,
with positive feedback regarding student biographies appearing in printed
program.
• Participation increased: Significantly increased the number of faculty
marshals and volunteers involved in facilitating event on-site.
• Liaison Program: Liaison Lunch, a fall event that introduced each
student to representatives from the department for which they would be
serving as liaison to the Ambassador group during the course of the year.
Lunch also provided a venue for explaining key elements of the
Ambassador Program and Liaison Program, as well as opportunities for
articulating shared goals and setting the stage for the year. Ian Ruder,
one of the Student Co-Coordinators, was extraordinary as emcee for
event.
23
•
•
9/11 Dedication Ceremony of Peace Poles: As various individuals from
multiple entities of Student Affairs brainstormed about ways to
commemorate the disastrous events of 9/11/01, the dedication of the
Peace Poles, a gift from the 2001-2002 Student Ambassadors, arose as a
possible venue to bring the community together around the notion of
peace. The event came together beautifully as a meaningful way to
provide a space for reflection and celebration of the positive ways we can
affect one another in community. The event was opened with a
ceremonial tribute from various Native American tribes from the region
who processed to the stage area and then shared background on the
historical roots of the Peace Pole in the Native American tradition. Alexis
Clark, one of the Co-Coordinators of the Ambassadors, served as emcee.
Approximately 150 members of the campus community gathered on the
lawn next to the site of the Peace Poles installation.
Fall and Mid-year Retreats: Both retreats were highly successful in that
they provided an ideal venue for generating ideas and sharing goals and
enthusiasms. The mid-year retreat was especially rewarding as it was
completely funded (very low-key and low-expense program), generated,
planned, and facilitated by Ian and Alexis, the Student Co-Coordinators.
For students to create an event that brought student leaders together for
a serious, purposeful and focused event of this was impressive.
• President Bernstine, Dr. Tetreault, and Deans and/or Associate Deans
from each of the Academic Departments attended event;
• Wonderful support was provided by Brian O’Connell from OSA, Liane
O’Bannion from the IASC, and Kate Bonsignore from OSA;
• The PSU Jazz Trio, composed of PSU music students, that performed
before and after the event were wonderful performers. The set-up worked
well and the food selections were good.
• Keynote speakers Dr. Timothy McMahon and Dr. Christine Cress
• Desired outcome of bringing student leaders from across campus
together to share ideas and theories achieved
• Krispy Kreme donation
• “Dive-In” theme and accompanying posters/fliers
• Participation of over 30 student organizations and services
• First effort to coordinate and collaborate in advertising and recruiting
students for various leadership and involvement opportunities.
• Creation of Virtual Viking logo by Graphic Design Center;
• 70 different student groups or offices submitted information to be shared
through the Virtual Viking listserve.
2002-2003 Employees/Student Employees and Position
24
Preparation for (none having start dates prior to beginning of 03-04 fiscal year) :
Don Yackley, Director of Residence Life
Scott Nine, Assistant Directors of Residence Life
Mike Brantley, Assistant Directors of Residence Life
Myah Moore, Assistant Area Coordinator
Natalee Webb, Assistant Area Coordinator
32 Resident Assistants
Kezi Katabarwa
Jeff Bailey
Sibyl Lanthorn
Maude Bowman
Bola Owoeye
Katy Cable
Banks Patel
Chase Cawley
Kai Roller
Alexis Clark
Joel Saverymuthapulle
Sarah Cody
Amina Senge
Jesus Cruz
Phillip Soots
Amadou Diop
Chris Spaulding
Assane Diop
Nicole Stettler
Datricia Dixon
Ashley Tendick
Tammy Goff
Destiny Tsunami
Liz Guest
Colleen Waite
ChristyAnne Hamilton
Harrison Wanjiro
Nicole Harris
Leah Yorkston
Nathan Hodges
Adam Zavala
Michael Kahiro
Commencement
Kelly Hixson- Commencement Assistant (Graduate Student)
Alexis Clark- Student Co-Coordinator
Ian Ruder- Student Co-Coordinator
Fatima Ali- Student Ambassador
Jenny Almendarez- Student Ambassador
James Berokoff- Student Ambassador
Raiza Cintron- Student Ambassador
Nicole Harris- Student Ambassador
Michael Sah- Student Ambassador
Jenny Salgado- Student Ambassador
Status Report on Goals for 2002-03
From July 2002-September 2002, I brought closure to efforts and projects in the
Student Activities and Leadership Programs Office. These included creating and
implementing an ongoing series of orientation sessions for newly forming SOC
Student Organizations, working with the Student Graphic Design Center in order
to finalize a publicity brochure to be used throughout the 2002-2003 academic
year, coordinating participation of SALP staff in New and Transfer Student
Orientation sessions, participating in final phase of design and construction of
new SALP space on the first and second floors of SMSU, and preparing and
coordinating the SALP office moves from the fourth floor to the first and second
floors.
25
Beginning in October 2002, I was appointed to the role of Assistant Dean of
Students in the Office of Student Affairs. The following goals
• To have functional Residence Life Program in place by July 1, 2003
Progress toward this goal, evidenced by:
o Don Yackley, Director of Residence Life, on campus beginning
June 23, 2003.
o Jay Rickabaugh, Residence Life consultant, hired by PSU to
oversee various elements of transition phase July 1 through July
18, 2003.
o RA’s assumed responsibility for all Residence Life program
responsibilities as of July 1, 2003.
•
To provide in-depth training curriculum for Resident Assistants that would
expose them to the breadth and depth of subjects, including various
applicable Student Development Theories, examples of best practices for
Residence Life programs, an overview of essential PSU campus
information and resources, and opportunities to learn and practice
specific relevant skill development such as crisis management, conflict
management, listening, referral, and documentation.
o All RA’s participated in IST 399: Resident Assistant Training
course, a 4 credit upper division course.
o Please see appendix for copies of course syllabus and other
course material.
•
To foster open lines of communication and working relationships with
various partners who are essential to the success of the RLP at PSU
(Including, but not limited to, CHNW, CPSO, CAPS, SHS, Women’s
Resource Center, SALP, University Studies, OAA, Business Affairs,
Auxiliary Services, Aramark, Human Resources)
o Representatives from each of these groups participated in RA
training course.
o Representatives from each of these groups were involved in
programmatic decision-making through Student Development and
Infrastructure subcommittees of Residence Life Planning Group,
Residence Life Advisory Board,
Judicial Affairs
• Learn about PSU Code of Conduct
o Held individual meetings with representatives from Campus Public
Safety Office, Student Legal and Mediation Services, Ombuds
Office, Affirmative Action, and College Housing Northwest
o Met with Marilyn Cohen from DOJ in order to discuss the places
where PSU’s Code of Conduct interfaces with the Landlord
Tenant Law used in the Residence Halls
26
•
Access database functioning
o Access database created and maintained by Office of Student
Affairs Office Specialist allows for regular review of status of
student judicial cases.
•
Reorganize filing system
o All conduct files were organized alphabetically, eliminating the
confusion caused by dual organizing systems of date and
alphabetical sorting.
•
Create brochure to accompany first letter
o A rough draft of this brochure has been created and is awaiting
final layout. (See Appendix H)
Commencement
• Better information sharing and support of volunteers
o Increase in number of volunteers;
o Improved training and resource materials for volunteers;
o Increased number of radios rented in order to allow for better
information sharing between volunteers during event;
o President’s thank you reception organized for volunteers and
taking place at the Simon Benson House during week following
commencement.
•
Improve faculty experience- add meaning for faculty
o Met with members of faculty in order to identify reasons for low
levels of participation by faculty;
o Greater attention given to the Faculty Breakfast; included student
speakers and small staged program;
•
Increase number and quality of Faculty Marshal participation
o Four training session options for faculty marshals
o 82 faculty marshals registered to participate this year compared to
50 for the 2002 ceremony
o Improved Faculty Marshal Handbook
•
Shorten ceremony
o Worked with Alumni Office, President’s Office and OAA to
communicate importance of succinct remarks during program
portion of program
o Worked with Josh Tabor, Bill Tate and faculty marshals to analyze
ingress of students and faculty into arena to ensure the most
expeditious routes were used
27
o
•
Ceremony was approximately 3 hours, which is 30 minutes
shorter than ceremonies from the last 5 years (1998-2002)
Increase involvement of larger campus community in program creation
o Met with various faculty, Department heads, and deans in order to
solicit input regarding program;
o Worked with OMC to identify appropriate themes and messages
for ceremony
o Met with Music department in order to discuss program elements
related to keynote speaker, a leader from the music community of
Portland
Partner with Office of Marketing and Communication to implement “Umbrella
Tours”, a program initiated by the Office of Marketing and Communication with
the stated goal to “…elevate public awareness and esteem of Portland State
University within the target audience: metro-area opinion leaders. The tours will
help foster an appreciation for Portland State’s essential role in the metropolitan
area through demonstration of teaching and learning activities, research, and
community engagement.”
o The OMC’s “Umbrella Tours” were highly successful. Participants
often sited the Student Ambassador who participated in the day’s
activities and assisted with campus tours as an important and
positive part of the experience.
More seamless communication between academic departments in identifying
recipients of various academic awards.
o Established continuous and regular lines of communication (via
email and telephone) with representatives from each of the 5
schools and colleges involved in event.
To create program worthy of repeating in future years. Start building a tradition.
o Students had positive feedback for event, many commenting that
the Seminar made them aware of the other student leaders facing
many of the same challenges and working toward the many of
same goals as they were. (See Appendix ___for specific
feedback)
To create a program that would provide outreach to previously uninvolved
students, showcasing the multiplicity of options to engage in experiential learning
at PSU.
28
o
Involvement Fair attracted a number of students to visit the SALP
space and learn about various options for involvement at PSU.
Provide greater access and use by campus faculty and staff and student
populations
o 70 different groups and student service providers sent information
for posting to the Virtual Viking listserve
Status Report on 2002-03 Contributions to President’s Diversity Initiatives
• Enhancing the institutional environment, curriculum, and
scholarship.
o Efforts to recruit students from under-represented populations for
leadership positions such as Resident Assistant and PSU Student
Ambassador;
o 8 of 14 2002-2003 PSU Student Ambassadors are students from
under-represented populations;
o 6 of 14 2003-2004 PSU Student Ambassadors are students from
under-represented populations;
o 15 RAs from under-represented student populations (of 32 total)
o Infused elements into syllabus for RA/Orientation Leader training
course
•
Increasing numbers of students from under-represented groups.
o Recruited and retained students from under-represented groups to
participate in leadership opportunities.
•
Increasing numbers of persons from under-represented groups
in faculty, classified staff, and administration.
o Conducted affirmative search processes for 5 professional
positions for Residence Life Program
•
Strengthening connections with diverse communities in the
region.
o Peace poles ceremony- partnered with Mike Soto from CPSO to
invite local members of various Native American tribes to
participate in ceremonial dedication of Peace Poles to the PSU
Campus;
o Worked with Confederated Tribes of the Grande Ronde
(Molalla/Aleut) who wished to present roses to Kathryn Harrison,
honorary degree recipient who was recognized from the stage
during the commencement ceremony.
Summary
29
The following are the objectives as articulated by the Residence Life Planning
Group, assembled by Dr. Douglas Samuels in order to lay the foundation for the
creation of the Residence Life Program at PSU.
• The Portland State University residential life program must provide a
residential community that encourages both individual and community
development and learning.
• The Portland State University residential life program must be intentional,
coherent, based on theories and knowledge of learning and human
development, reflective of developmental outcomes.
• The Portland State University residential life program will promote learning
and development in students by encouraging outcomes such as intellectual
growth, ability to communicate effectively, realistic self appraisal, enhance
self- esteem, clarification of values, appropriate career choices, leadership
development, physical fitness, meaningful interpersonal relations, ability to
work independently and collaboratively, social responsibility, satisfying and
productive lifestyles, appreciation of aesthetic and cultural diversity, and
achievement of personal goals.
• The Portland State University administration will provide professional staff
leadership in the residential life program capable of providing a vision for the
program; setting goals and objectives; prescribe and practice ethical
behavior; recruit, select, supervise, and develop others in a comprehensive
residential organization; manage, plan, budget, and evaluate; communicate
effectively; and marshal cooperative action from colleagues, employees,
other institutional constituencies, and persons outside the residential life
organization.
• The Portland State University administration must provide the PSU residential
life program with adequate funding to accomplish its mission and goals. The
budget should be used as a planning and goal-setting document which
reflects the commitment to the development of PSU the residential life
program mission and goals in line with the PSU institutional mission.
• The Portland State University residential life program will provide students
with adequate, suitable located facilities, technology, and equipment to
support the residential mission and goals.
• The Portland Sate University residential life program must promote cultural
educational experiences that are characterized by open and continuous
communication, that deepen understanding of one’s own culture and
heritage, and that respect and educate about similarities, differences and
histories of cultures. The residential life program will address the
characteristics and needs of a diverse population when establishing and
implementing policies and procedures for students, staff and faculty.
• The Portland State University residential life program must promote programs
and services that establish, maintain, and promote effective relations with
relevant campus offices and external agencies.
• The Portland State University residential life program will provide focused
programming for student families, graduate students, and faculty. Residence
hall/apartment governments will be provided with individual and group
advising by professional residential life staff trained in conflict resolution,
counseling, advising groups and student development programming.
30
•
The Portland State University residential life program will provide
professional, paraprofessional and graduate level staff, trained in student
development, who will “manage the living units”.
Residence Life Planning Group/Student Development Subcommittee
I chaired the Student Development Subcommittee of the Residence Life Planning
Group. Members of this subcommittee included: Ridwan Nytagodien, Professor
(Black/International Studies), Dee Wendler, Director, Business Affairs, MaryBeth
Collins, Director, CAPS, Sandy Franz, Director, SHS, Mike Soto, CPSO, Steve
Cummings, Aramark Director, Wendy Endress, Dean of Students, Cathy
LaTourette, Human Resources, Pam Babb, Human Resources, Brianne
Eckenrodt, ASPSU, Maude Bowman, CHNW Residence Council, Angel
Almendarez, CHNW Resident Manager. As chair of this subcommittee, I
garnered data and information from other OUS and urban comparator
institutions, shepherded decision making processes that were grounded in this
data. Also referenced were the CAS Standards for Residence Life Programs.
Salary surveys from ACUHO, OUS, and internal PSU data were used in making
decisions regarding human resources. The experience and expertise of members
of the subcommittee was also integral to decision-making. Subgroups were
created from this subcommittee tackled areas such as policy and procedure
development, professional and paraprofessional staffing model, and Marketing
and Communication.
Professional staff
Two selection committees were created in order to recruit and select the
professional staff for the RLP. (See Appendix G)
The Director of Residence Life Selection Committee was chaired by Dan
Fortmiller, Director Information and Academic Support Center, and included the
following members: Todd Bauch, SALP Advisor; Jenny Chapman, Director of
New Student Programs; Candyce Reynolds, Director of Mentor Programs for
University Studies; Carla Riedlinger, CAPS Counselor; Mike Soto, CPSO;
Charlene Levesque, SMSU Operations; Brianne Eckenrodt, ASPSU; Amina
Senge, CHNW Resident Manager and future PSU Resident Assistant
Pam Babb, Associate Director for Human Resources, chaired the committee that
selected the remaining professional staff (Two Assistant Directors and two
Assistant Area Coordinators). Other members of the committee included: Linda
Fishman, CAPS Counselor; Kevin Kecskes, Center for Academic Excellence; Bill
Ryder, Coordinator New Student Orientation Programs; Craig Whitten, CPSO;
John Eckman, SALP; Nathan Hodges, CHNW Resident Manager and PSU
Resident Assistant; Destiny Tsunami, PSU Resident Assistant.
The Director of Residence Life selection committee concluded work by the
middle of June. The Director, Don Yackley, began in his position at PSU by the
first day of July. The other professional positions brought finalists to campus
during the second week of July and will have all staff on campus by the
beginning of August.
Given the demographic makeup and layout of our Residence Life Program, it
was determined that four of five professional staff will live on-campus. The
31
Director will live off-campus, but have cell phone contact with campus during
evenings and weekends.
The work of these committees, particularly the committee selecting the Assistant
Directors and Assistant Area Coordinators, was significantly delayed due to the
uncertainty related to the state budget, restrictions on hiring, and the fee
assessed to all auxiliary units. Creativity and diligence were required in order to
staff the residence halls adequately. Models from for staffing from various
comparator institutions were used in order to identify a minimum staffing pattern
that would adequately support the needs of the residents, paraprofessional staff,
and program needs of PSU’s Residence Life Program.
Paraprofessional Staff
Selection
PSU and CHNW partnered to recruit and select the paraprofessional staff for
2003-2004. See application packet in Appendix F. Both groups also participated
in the Student Involvement Fair in order to maximize exposure to interested
students.
Training
RLP partnered with the New and Transfer Student Orientation Program in coteaching the training course for both of these groups of paraprofessionals. See
Appendix D-F for course syllabus and other class materials. Both groups also
participated in the Student Leadership Seminar as an initial foundation for this
work and an introduction to the various kinds and types of student leadership
exercised at PSU.
Infrastructure/Facilities
Director of Auxiliary Services chaired the other subcommittee of the Residence Life
Planning Group. Members of this group included: Julie North(Chair), Director of
Auxiliary Services; Dennis McCauliff, Director of Housing Operations for CHNW;
Agnes Hoffman, Associate VProvost for Enrollment and Student Affairs; ASPSU
rep, Cathy Dyck, Associate VP Finance and Administration. This group planned for
the transition issues related to the leasing function and the building upkeep and
maintenance. See attached report in Appendix C.
Policy Development
The Student Development subcommittee garnered policy manuals from various
comparator institutions and used the CHNW policy manual to identify a
framework for the development of a PSU policy manual. A copywriter was hired
to assemble a first draft of a policy manual. This first draft was completed by the
beginning of July, 2003.
Student Governance
Students from CHNW Resident’s Council were included in the Student
Development subcommittee and multiple meetings were held with members of
the Resident’s Council during winter and spring term. A new election was held at
the end of winter term, resulting in a loss of coordination between CHNW and
PSU. Several Resident Assistants who were involved in the Resident’s Council
are invested in working with the DRL and the other professional staff to assemble
32
a new governance structure for the residence halls. Some ideas for this
governance include:
o Budgetary control in order to provide financial support for residential
programs;
o Peer Review or J-Board that would be involved in hearing cases
regarding violations of policy or other community standards;
o Deepened connection with the ASPSU.
o Ex-officio connection to the Resident’s Council that will provide student
governance in the non-PSU CHNW buildings.
Judicial Affairs
In early November, meetings were held with CPSO, Affirmative Action, Ombuds
Office, CAPS, and CHNW in order to discuss the Student Code of Conduct and
the ways the Code relates to the work of those offices. I continued to meet
weekly with CPSO and CHNW in order to discuss the status of pending cases or
new cases. The ASJA listserve and other judicial officers from the northwest
region provided valuable insight. Between the months of November 2002 and
June 2003, 56 cases relating to conduct were processed. Of these, I held 30
meetings with students. Of the 56 cases, 18 were resolved and related to
allegations of plagiarism and academic dishonesty, and the balance were
primarily behavioral misconduct situations.
Suggested areas of improvement:
o Finalize brochure and begin including in first conduct letter;
o Pursue possibility of addending Student Code of Conduct with DOJ in order
to reinstitute academic holds for students who do not respond to first letters in
timely manner;
o Work with Residence Life staff in order to assure continuity and consistency
between policy enforcement in the residence halls and the Student Code of
Conduct;
o Work with office staff to devise a more systematic procedure for follow up
regarding contact and sanctioning of students who have been accused of
violation the Student Code of Conduct.
Commencement
Portland State University's Spring and Summer Commencement ceremonies are
designed to honor and celebrate this significant academic juncture for students
who have completed necessary academic requirements in order to conclude a
program of study at PSU. Nearly 1900 graduating students and approximately
300 faculty participated in the 2003 spring ceremony. Those eligible to participate
must have earned degrees or certificates in fall 2002, winter 2003, or spring
2003. Degree candidates for summer 2003 may also participate in the spring
ceremony except for doctoral degree candidates. James DePriest provided the
keynote address Spring Commencement which was held at the Rose Garden
Arena. President Bernstine will provide remarks for the summer ceremony which
is scheduled to take place in PSU’s south park blocks.
Overall, the spring event was a very positive one. James DePriest provided an
outstanding keynote address. The student speakers gave eloquent and polished
speeches. A greater number of volunteers and faculty marshals participated in
33
the ceremony than in past years. Volunteers seemed to feel confident in the
information they were expected to be able to disseminate, and one person said
they thought the volunteers actually looked like they were having fun.
Suggestions for next year:
o Commencement Assistant position was critical to success of Spring
Commencement;
o Establish regular and clear mechanisms for communication with individuals in
Degree Requirements who perform degree audits.
o Streamline and organize communication with Faculty Marshals;
o Clarify division of responsibility between OSA and Admissions, especially
around such items as contracts and budget;
o Inventory podiums and determine whether PSU needs to purchase additional
for Commencement purposes
o Work with volunteers and volunteer coordinator to identify more specific
volunteer duties during the student ingress.
The Student Ambassador Program enjoyed a very positive year. The student cocoordinators provided strong leadership and were able to create a network of
respect and accountability.
o The campus tour program and the relationship of the tour coordinator with
the student co-coordinators of the PSU Student Ambassador Program
needs to be considered. There were a few miscommunications and
ambiguity around roles in overseeing the Ambassadors in their role as
tour providers. Misunderstandings between the tour coordinator and
some the staff in the Admissions Office and the Ambassadors led to a
negative environment. Hostility became quite intense toward the end of
spring term.
o The change in the Assistant Dean of Students position as Advisor to the
Ambassador program constrained and altered the advising relationship
with these students. In most ways, the students rose to the occasion and
accountability was brought to a higher level.
o The Co-coordinators were required to take on a greater degree of
responsibility for elements such as the Nominees Reception, the
Selection Process, and record-keeping .
This program was designed to be a celebration of outstanding academic
achievements by graduating seniors. The event honored the recipients of the
Undergraduate Commendation Award from each of the five undergraduate
schools and colleges and the single recipient of the University Award for
Excellence. Also honored were students with a grade point average of 3.5 and
above. Additionally, senior students graduating with Honors received their honors
cord during this ceremony. These students and their friends and families were
invited to attend the event that featured an introductory performance by a jazz
trio consisting of PSU music students and a smorgasbord of great food. The
recipient of this year’s Award for Excellence was an opera performer, who had
planned to perform an excerpt from the Marriage of Figaro. Unfortunately, he was
unable to perform due to voice problems that evening.
34
o Begin strategic communication with key individuals in each academic
area in early fall.
o If vision for event continues to include “Student Recognition Week” work
to make this a reality. Work with other entities from across campus in
order to determine which campus-wide and departmental events can be
scheduled to take place during this specific week. Would seed money,
more and earlier communication, etc. make this possible?
o Identify the committee to plan event and work to ensure their
participation. Ultimately, only a few individuals executed this event that
took place only a few days before commencement, another program that
absorbed much and the time and energy of many of the staff in the Office
of Student Affairs.
o Committee needs to work to articulate criteria to be used for selected
recipients of various awards. Criteria for making decisions regarding
Award for Commendation varied broadly by department, which made
selecting the single recipient of the Award for Excellence a bit arbitrary;
o Communication to academic departments needs to better outline the
process and each department’s role in that process. Lack of
responsiveness from academic departments caused costly delays;
o Suggest repeating inviting faculty member who has been selected for
faculty award (Hoffman or Butler) as faculty speaker. This was a nice
connection and affirmation of that process and to Spring Commencement
ceremony. Send written communication regarding details of the event in
order to avoid confusion or misunderstanding regarding the appropriate
focus/content for this speech;
o Print nametags of all possible attendees in advance;
o If event is held in the Ballroom, experiment with sound and lighting
options in advance. Both were not adequate during event;
o Double check the work of the academic departments and a few of their
award recipients either did not meet the minimum GPA for being invited to
the event (3.5 GPA) or were not undergraduate seniors who had
completed their undergraduate coursework.
o Revisit communication to public about the event. Faculty were
broadcasting information and invitations to the event to ineligible
students, leading to many disgruntled student phone calls that Brian
fielded.
o The data that generated the list of eligible students was flawed and so
many students called who had not been invited who were, in fact, eligible.
Is there any way to produce more reliable data?
o Repeat stage set up and program, with one individual (such as Dr.
Samuels) greeting, President Bernstine or Dr. Tetreault providing
welcome, and a third individual (Dr. Rhodes this year) serving as emcee
for event. Dr. Rhodes read biographies on each award recipient and
invited them to the stage where they shook hands with all of the members
of the platform party (President Bernstine, Provost Tetreault, Dr.
Samuels, Faculty speaker, and Deans from each school/college).
o PSU Jazz Trio was a very good way to accompany video presentation
and begin ceremony, as well as a nice way to end the event.
35
This plenary style seminar invited student leaders from across campus to
participate in a one-day program. The event served as a venue for exploring
various constructs, concepts and theories surrounding the notion of student
leadership, especially on the PSU campus. All new Peer Mentors, Resident
Assistants, Orientation Leaders, and PSU Student Ambassadors attended. Tim
McMahon, co-author of Exploring Leadership for College Students Who Want to
Make a Difference (the text used in the Orientation Leader and Resident
Assistant training class), provided a morning keynote address. Dr. Christine
Cress, faculty in PSU’s School of Education, provided an afternoon address that
followed lunch. Various breakout sessions included topical presentations
including overview information about PSU’s History and Organization (provided
by Bill Ryder), Student Development theory (provided by Wendy Endress and
Michele Toppe), Balancing Roles and Goals and Managing Stress (facilitated by
Candyce Reynolds), Drugs and Alcohol and Leadership (facilitated by Margaret
Trout from SHS), Gender and Power Dynamics in Leadership Roles (presented
by Aimee Shattuck, Coordinator of Women’s Resource Center), Five Tricks, an
intercultural communication game (Coordinated by Candyce Reynolds),
Stereotypes and Privilege (facilitated by Sally Eck), and Group Communication
(facilitated by faculty member Jack Straton from University Studies).
The seminar was largely successful and I favor repeating this event next year.
The students seemed to enjoy and learn from seeing one another and
themselves as partners in this thing called “Leadership” for PSU’s student
population. Please see attached summary of feedback from evaluations for
specific details regarding the student’s thoughts on the event. I suggest the
following modifications next year:
o Stretch the day out, providing more opportunities for informal connections
to be made (being careful not to allow for people to opt out of meeting
people they don’t already know)
o Think about length. Is this day too long? Would a session that lasted
more than one day be effective?
o Solicit program proposals and screen for duplication and applicability for
this audience of students;
o More interactive sessions where students are moving and doing;
o More students teaching concepts to students;
o Reconsider the format and delivery for providing overview of theoretical
frameworks. This needs to be done in thoughtful and unhurried way as
time is limited and topic is not immediately accessible as applicable and
interesting information to students who are new to this work
o Provide material to be read in advance;
o More breakout session options so groups can be smaller’
o Requiring various groups to be there seemed to be effective
o Collect reflective essays as soon as possible after end of Seminar as long
period between seemed to dampen follow through.
The Student Involvement Fair is a program designed to provide students who are
interested in getting involved at PSU a “one-stop-shopping” opportunity to learn
about the various student organizations, events, and leadership positions that are
possibilities for them. The Involvement Fair was designed to coincide with
36
“Student Involvement Week”. The week highlighted various events and
opportunities to get involved in campus activities, organizations, and leadership
positions. Included in the week were such things as skill building workshops
offered by the Career Center, Basketball and other athletic events, and CAE’s
Martin Luther King Jr. Day of Service.
o Make sure there is support from the SALP advisors and students before
launching this event. These individuals and groups are key to the informal
information networks that makes an event like this succeed or fail. Last
minute controversies such as being required to move the event to an area
that sees little traffic and the ensuing struggle for having access to the
SALP space and hanging of the poster in the entry foyer made it hard to
focus on other important details in the days prior to the event;
o Location needs to be more central and more visible;
o The Involvement Fair pointed up the differences and disparity of
incentives for various leadership positions at PSU. Consider whether it is
beneficial for those disparities to be so obvious to applicants;
o Better connection with RAs and students living in the residence halls
could possibly increase attendance;
Virtual Viking has the capacity to be a powerful tool for communicating important
and interesting information to and about the campus community. The potential of
this communication vehicle is yet unrealized.
Specific suggestions for future:
o
o
Implement plans to use logo designed by Student Graphic Design Center
in the fall of 2002. Use this logo in print communications and in other
creative marketing venues such as screen savers in computer labs;
Work with Information Technology staff to build more cohesive and
intentional communication map that connects students to all electronic
information that is pertinent to them through a better organized and more
intentional information architecture.
o
Quantitative Data
• Approximately 60 applicants for RA
• 32 RAs participated in RA training course
Judicial Affairs
Pending submission.
Commencement
• Faculty marshals volunteering= 82
• Other Volunteers= 80
• Students registering to participate in ceremony= 1878
• Tickets distributed=17,331
37
• Faculty and staff participants for Liaison Lunch= 30
• Approximately 150 students attended Ambassador Nominees Reception
• Applicants for 12 Student Ambassador positions=50
• 16 “Umbrella Tours” hosting 198 participants and involved 64 different
faculty (in partnership with Office of Marketing and Communication)
• See Attachment “L” for details regarding totals for hours per department
and per Student Ambassador for 2002-2003 academic year.
• An estimated 400 students and family members and approximately 50
members PSU’s staff and faculty attended this year’s event.
• Estimated # student leaders participating= 124
• # faculty and staff members participating in day = 9
• sessions offered = 13
• 33 Student Organizations and Services registered for offer information at
a table during the Fair.
Virtual Viking
Virtual Viking, a weekly e-mail designed to communicate information about
anticipated events, deadlines and programs sponsored by University entities, has
continued to be distributed since started on May 18, 2002. From June 23, 2002June 9, 2003 Virtual Viking distributed 27 newsletters with an average of 10
submissions per e-mail. These e-mails included submissions from 30 different
University entities and 23 student organizations. While some technical difficulties
limited the continuity during the latter part of May and June 2003, all newsletters
have since been archived and can be viewed at
http://www.lists.pdx.edu/virtualviking/current/.
University Service
• FIPSE Grant for Civic Engagement Research
• Interpersonal Violence Task Force Committee-member
• Graduation Board- Chair
• Senior Student Recognition Reception-Chair
• Meet monthly with representatives from CPSO, Affirmative Action,
Ombuds Office, Dean of Students, and Housing to discuss current
conduct issues- participant
• Native American Student and Community Center Dedication Planningparticipant
Professional Involvement
Attended Northwest/West ACUHO Conference in Seattle (February 24-26, 2003)
2003-04 Short-and Long-term Goals
• Service provision
38
Short/Long:
• Identify 2-3 new ways the PSU Student Ambassador Program can
serve the institution or larger community to further position as a
valuable partner in the “Engaged University” model.
• Align and focus efforts of Residence Life Program with stated
applicable goals from SEEMT/EMIG, such as growing the
freshman class to 3500 by 2012, recruitment and retention of
international students growing that percentage to 7% of the total
population, and student learning outside of the classroom.
• Advising/Supervising
Short:
• Focus on the new the challenge of supervising, challenging and
supporting 5 professional staff who will be new to PSU
Long:
• Foster an environment that is conducive to the creation of a highly
collaborative and effective team of professional and
paraprofessional staff members in the Residence Life Program
• Programming/Training/Teaching
Short/Long:
• Revisit RA/Orientation Leader Training Course
• Advocacy
Short:
• Continue to participate in discussions with Auxiliary Services and
College Housing Northwest staff using the lens of “what is the
greatest educational benefit to resident students” for each
decision being considered
Long:
• Work to find ways to articulate the need to keep student learning
and student success at the core of all university decision-making
• Assessment
Short:
• Work with Juliette Stoering in OIRP in order to analyze data
generated from on-line survey of residents living in PSU owned
CHNW buildings in order to identify future programmatic decisions
as well as next steps in terms of the Residential Experience at
PSU
• Establish measures, quantify and synthesize data in order to
articulate the ways that the Residence Life Program increases the
university’s ability to achieve the stated, applicable goals if the
SEEMT/EMIG, such as growing the freshman class to 3500 by
2012, recruitment and retention of international students growing
that percentage to 7% of the total population, and student learning
outside of the classroom.
Long:
39
•
Use UC Berkeley’s Living/Learning Survey as model to create
similar tool in order to capture data that demonstrates the degree
to which the residential experience enhances student learning,
success, and retention at PSU (consistent with SEEMT/EMIG
Recommendations 6/27/03 draft)
• Diversity Initiatives
Short:
• Continue to provide outreach to students from underrepresented
populations for leadership positions;
• Include educationally purposeful opportunities in such events as
Leadership Seminar and RA training course for sharing theories
and models of understanding around multiculturalism, oppression,
and privilege.
Long:
• Target academic and student service programs that attract and/or
serve students from underrepresented populations. Work to create
connections between these programs and the staff and students
living and working in the residence halls.
• University Service
Short:
• Attend Faculty Senate on a regular basis
Long:
• Participate in institutional decision making processes
• Professional Involvement/Development
Short:
• Work with Don Yackley to create conference presentation
proposal that provides insight and lessons learned regarding the
challenges of partnering with an auxiliary unit or private
organization in order to provide an essential university function
Long:
• Partner with faculty from Ecology, Culture and Learning (School of
Education and Urban and Public Affairs partnership) on research
project looking at dimensions of sustained civic engagement
/altruism and moral development in undergraduate students
40
Multicultural Center
Jon Joiner, Coordinator
Executive Summary
In barely its second year of full-time operation, the Multicultural Center (MCC)
has achieved a considerably strong high-profile status on and off campus. Against
the backdrop of construction delays, limited funding and marketing gridlock, the
Center forged ahead with creating the friendliest and safest space on campus for
both underrepresented and majority students. Redecorated to colorfully reflect the
serene ambience of the world we live in, the MCC attracted a plethora of users each
week donning current or past ties with countries as far away as Djibouti and as close
as Panama. Equally impressive has been the strengthening of the amicus bond with
the multicultural cluster student groups who have consistently promoted the Center
in literature and speech and come to rely on it for collaborative event-planning and/or
space allocation.
Our community and campus partnerships have been a source of pride this
year especially the ones that boosted the Center’s efforts to expose the Portland
State University community to as many non-mainstream event-programming and
ideologies as possible. The local Somali Culture Bank brought us former Somali
Prime Minster Ali Khalif Galaydh, Persia House centered its activities on giving voice
to current and former Iranian dissidents, Amnesty International educated us about
the human crisis in Burma and Watoto Wa Dunia detailed their Micro-Enterprise
Initiative for women in Kenya at our behest. Si Se Puede, a Chicano-Latino Studies
high school partnership and OLI, a Center for Academic Excellence leadership
breakthrough for young students of color were all regular users of the facility.
Particularly noteworthy, however, in terms of accomplishments and highlights, are
these three gems which are detailed later in this report:
o Symposia on hate terrorism
o
Regional forum on affirmative action
o
Multicultural cluster graduation ceremony
Thanks to the hard work devoted to the cause by the interim Advisory Board,
the Center now boasts a comprehensive set of by-laws designed to promulgate the
mission and vision of the organization and to give it a viable working structure for
years to come. Our continued associations with the Intensive English Language
Program, the Diversity Action Council, the Department of Black Studies, International
Affairs, Chicano-Latino Studies, Women’s Studies and History promise to be even
more fruitful as the Center strives for a stronger foothold in the PSU landscape.
The 2002—03 Multicultural Center staff comprised the following:
¾ Jon Joiner, coordinator, full-time professional.
¾ Soari Clark, graduate assistant, half-time, hired October 2002.
¾ Sa’eed Haji, student assistant, Federal Work Study recipient, hired
September 2001.
¾ Neetal Mistry, student assistant, regular wage earner, hired September 2001.
¾ Gelila Tadesse, student assistant, Federal Work Study recipient, hired
September 2002.
41
Status Report on Goals for 2002—03
Dividing my professional time between the MCC and Student Activities for the
better part of the year was both intrinsically rewarding and technically challenging. I
cherished every minute of it even if it detoured some of my goal accomplishments for
the Center in the preceding year. That said, a summary of goal clearances and
hurdles follows herewith:
►
Service: “…extending current access to the fledgling MCC stable of
resources to the entire university community, particularly students and
faculty of color”…We succeeded in this endeavor, although we could
always do more. MCC Wednesday has attracted quite a following in
the multicultural cluster as students regularly come in to view movies,
reference our small library and/or study. Connections, the faculty of
color support group, are a frequent user of our space and amenities.
►
Advocacy: “As a fulcrum of the university’s socio-political thought, the
MCC will carry this mantle proudly by leading or co-advocating for
variety of causes…especially the retention of students and faculty of
color.” We have made great strides in this area, hosting Connections
to enhance the suitability of PSU to faculty and staff of color and
collaborating with Admissions and Records’ and Engineering and
Computer Science’s Bridges and Red Carpet programs which seek to
bring and keep students of color in the mathematical sciences and the
humanities.
►
University Service: “…to fully participate in campus programs that
further the mission of Student Affairs and the university as a whole.”
Our ongoing involvement with the Diversity Action Council, Student
Activities and Leadership Programs, the Internationalization Action
Council, PSU Weekend, Party in the Park, Global Conflict Committee
and the Smith Memorial Student Union Advisory Board satisfied this
objective at many levels, including the critically important participation
level.
►
Programming: “Local originations, conceived and produced by the
MCC will be the centerpiece of a rich tapestry…of programs focusing
on multiculturalism and diversity.” Our productions hit the high water
mark in this section as we rallied to showcase a wide variety of
relevant programming from North Carolina’s 7AM Productions
(educational theater) during Black Heritage Month to consecutive
lectures on the Iraqi conflict and the merits and demerits of affirmative
action and Arab—Israeli peace efforts.
►
Supervising and training: “…overall staff development will continue
to identify and train the best student assistants available for a multifaceted MCC.” Sa’eed, Gelila and Neetal have been superb in their
customer relations and have taken the lead on numerous projects at
my urging and guidance. Their mastery of the cumbersome Event
Monitoring System to schedule and track events at the Center speaks
to their effectiveness and emotional commitment to a thriving
operation.
42
►
Professional Development: “…to continually avail myself of specific
professional development opportunities that would enhance my
understanding of student affairs…” I missed some chances to expand
my horizon in this context but was fortunate to have been part of a few
that turned out be quite revelatory in scope and hope. The IRCO
seminars on refugee integration, the racial justice collectives that I
have attended at Oregon Uniting, our SALP retreats and the recent
Quantum Leadership training have all been a big boon to my
professional acumen.
►
Feedback and Assessment: “Student and user opinion…will be
culled to gauge progress and satisfaction.” Unscientific samplings of
regular guests reveal great satisfaction with our partnerships and
services but a lot more needs to be done in this area. A recently—
introduced tally sheet of inquiries and results is a first step towards a
customized assessment tool.
Status Report on President’s Diversity Initiative:
The MCC has squarely taken the diversity initiative to heart and more often
than not shapes its strategies and outreach action plans around it. Enhancing the
institutional environment by raising diversity awareness and scholarship is one of our
committed endeavors. To wit:
►
In February, the MCC secured the services of 7AM Productions, a
North Carolina educational theater company, to perform “The Journey” a
retrospective of the early days of slavery.
►
Also in February, the week-long service learning open house with the
Black Studies department featured Caribbean and West African
learning opportunities for students.
►
In March, the Center for Japanese Studies drew a full house with the
lecture presentation “Contemporary China-Japan Relations.”
►
In April, Applied Linguistics and the MCC welcomed distinguished
student guests from Asia-Pacific and elsewhere to an engaging
orientation covering PSU and Oregon.
►
Noted educator and author Dr. Edgar Beckham graced us with his
presence at the Center in May, pointedly lecturing on the importance
of diversity in higher education as part of the Diversity Action
Council’s “Focus on …” series.
MCC contributions to other facets of the president’s initiative centered on
robust partnerships that sought to advance some of the key principles of the directive
in terms of increased representation of students and faculty of color and solid
community relationships:
►
Admissions and Records has a fall classic of its own which reaches
out to prospective students of color in the metro area by hosting a
43
day-long expose about PSU and its resources. “Bridges” is a
commendable program and we have been proud to be part of it.
►
“Red Carpet” seeks to open more possibilities for students of color in
the Engineering and Computer Science department. The January
debut at the MCC was infinitely promising.
►
Our community ties continue to grow stronger as we venture out more
and produce all-city events at the Center or the Ballroom, if
necessary. The Africa lecture series with Harambee International is
now a regular program feature as are the workshops with Watoto Wa
Dunia and the Community Culture Bank.
Highlights and Accomplishments
The marquee events that top our retrospective include the cooperative bid
with the Diversity Action Council to plan and produce one of the most incisive looks
at affirmative action in higher education and beyond. Spurred by the then-pending
University of Michigan Supreme Court case on the subject, we solicited the
knowledge and expertise of high-ranking educators in our field including Portland
State University president Dan Bernstine, Willamette University president Lee Pelton
and Lewis & Clark Law school dean, Jim Huffman. Thoughtful and expansive, these
college leaders reiterated their unflinching support for affirmative action in institutions
of higher learning, lauding the social and educational good that stems from it, and
sometimes differing on methodology and pace. Other senior administrators at PSU in
the persons of Agnes Hoffman and Reiko Williams from Enrollment Management
and Admissions also lent clinical perspective to the topic as did the fervent
opposition led by two of our well-versed student leaders, Napoleon Linardatos and
Joey Coon. Informative and unmatched in scope, the forum explored all possible
ramifications of this pressing societal issue and implored the audience to carry on the
debate as their own.
In the throes of global uncertainty and sprawling crises, the MCC sponsored
two vital open forums on hate terrorism and the war in Iraq. Sociology professor
Randy Blazak offered an overflow crowd a great opportunity to learn about the length
and breadth of domestic terrorism, carefully and methodically laying out the socioemotional road map favored by these practitioners. An engaged audience traded
stories, experiences and even quips about the severity of the issue while
acknowledging the need for a more broad-based approach to education to help
arrest the rising tide, if indeed these was one. Professor Blazak framed and steered
the banter quite well, promising to bring the crowd back together for more vigorous
debates on the socio-political conundrums that affect us all. The coup de theatre had
to be the third annual multicultural cluster graduation ceremony presented by the
Center in collaboration with the Office of Student Affairs. A record 93 students of
color responded to our invitation to take part in a joyous celebration honoring their
wonderful achievements as PSU. From all over the world and across America,
students of all backgrounds thronged the facility with friends and family, happily
chatting each other up and basking in the glow of the recognition wares received
from student affairs vice-provost Douglas Samuels and Chicano-Latino Studies
coordinator Maria Alanis Ruiz. Professor Darrell Millner fêted the Black Studies
graduates as student keynote speakers Jesse Shapiro and Sarka Dluhosova
recalled their overall positive experiences at PSU while urging that diversity and
44
multiculturalism continue to be a PSU staple. Kudos to the student-run planning
committee which came through every time it got called upon.
In conjunction with Women’s Studies, we were pleased to help facilitate the
annual Black Midwives and Healers conference which attracted health professionals
from all over the Northwest and beyond. “Deconstructing Disabilities II”, organized by
the Students with Disabilities Union, enriched our social consciousness as did the
“Reparation for Enslavement” symposium presented in tandem with the Black
Cultural Affairs Board. We opened our doors to “Feminism in Brazil” (Women’s
Studies), “Global Citizenship”, (Center for Academic Excellence), “Inclusion”
graduates from the School of Education, “Rural Development and Rehabilitation in
India” (Indian Cultural Association) and our own “US Foreign Policy in the Mid-East”
cracking debate featuring an all-student panel and a passionate standing-room-only
audience.
Staff Formation
As coordinator, I was responsible for finding, training and hiring the
appropriate staff in consultation with the dean of students. The loss of former
graduate student assistant David Reed meant we had to look for a suitable candidate
or to fulfill the duties of an assistant coordinator who would be hired on part-time
basis. We were quite pleased to engage PACE graduate student Saori Clark whose
abiding interest in the merits of multiculturalism and solidly effective work style made
her a perfect fit for the Center. A year-long wage contract saw her work closely with
me in fleshing out marketing and promotional ideas, advisory board development
and nurturing young and mature partnerships alike. We will miss Saori who has since
graduated and is seeking a professional placement in the area of student affairs. The
Center was lucky to retain student assistants Sa’eed Haji and Neetal Mistry who
joined us last year in the early days of our reorganization. Their total dedication to
the goals and ideals of the Center has been a blessing as they have been in the
forefront of canvassing fellow students to support the facility while diligently taking
care of front-desk operations. New student staffer Gelila Tadesse has brought a
keen sense of marketing to the diverse groups that populate PSU and is credited
with the fast growth that MCC Fun Wednesdays have enjoyed. Both Gelila and
Sa’eed are federal work-study earners while Neetal, who left us mid-year on a family
emergency, has been a regular-wage earner.
Meaningful data collection at the MCC did not begin until February 2003
when they could be consistently gathered on a timely basis. The monthly totals were
thus:
Phone Calls
Walk-ins
E-mails
EMS Queries
Non- MCC Events
MCC Events
Direct Student Contact
February
52
62
31
7
28
6
65
March
40
54
25
10
29
6
67
April
42
58
29
7
16
8
59
May
28
87
7
5
24
6
78
June
59
88
19
4
10
11
45
45
University Service and Professional Involvement:
¾ Smith Center Advisory Board, winter 2003
¾ Red Carpet Committee, fall 2002
¾ Diversity Action Council, fall 2002
¾ Bridges Committee, fall 2002
¾ SALP Advisors Group, fall 2002
¾ Diversity Achievement Scholarship Committee, spring 2003
¾ Transfer Recruitment Coordinator Search Committee, winter 2003
¾ Internationalization Action Council, fall 2002
¾ Global Conflict Response Team, fall 2002
¾ Party in the Park Committee, 2002
¾ Connections Group, fall 2002
¾ PSU Weekend, fall 2002
¾ Visual Arts Scholarship Board, spring 2003
¾ Library Committee for Multicultural Research and Resources, fall 2002
¾ Student Life Council, Fall 2002
Presenter, “Culture and Language” class, School of Education, August 2002
Presenter, “Wheel of Division”, SALP Leadership Orientation, fall 2002
Presenter, “Media Hegemony”, Africa Lectures, MCC, winter 2003
Presenter, “Persuasion in Conflict”, class Speech department spring 2003
Presenter, “War and the Third World”, Orientation Lectures, Immigrant
Refugee Consortium, winter 2003
¾ Presenter, Anti-Bias Workshop”, ASPSU Orientation, spring 2003
¾ Quantum Leadership Seminar, OSA, spring 2003
¾ Programming Committee, Native American Student Center, winter and spring
2003
¾
¾
¾
¾
¾
Goals 2003—04:
Service: Immediate – to convert the fledgling resource wing of the Center into a
more functional, user-friendly operation.
Long-term – to provide tutorial and advising services to students of color and majority
students in concert with existing PSU units in these fields.
Advising and Supervising: Immediate – to begin focused work on accomplishing
part two of above.
Long-term – to convene, train and supervise a network of read available tutors and
peer advisors for students of color and continue to build and shape an excellent
MCC staff.
Programming, Training and Teaching: Immediate – to tailor MCC local
originations to dovetail with the president’s diversity and internationalization
initiatives. To share my knowledge and experiences in community relations with
student organizations and interested faculty.
Long-term – to initiate talks on the formation of a bona fide regional network of
multicultural centers to share programming ideas and strategies.
Advocacy: Immediate – to lend my voice and time to students groups and PSU
departments dedicated to the promotion and implementation of diversity and
multiculturalism.
46
Long-term – to position the MCC as a major campus resource for departments and
faculty who are contemplating curricula or syllabi changes to include multiculturalism.
Assessment: Immediate - to consult with internal and external colleagues on the
most efficient formats of daily record-keeping for a Center of our size and purpose.
Long-term – to implement an unobtrusive assessment module that would be
culturally and institutionally acceptable.
Diversity Initiatives: Immediate - to redouble my efforts at attracting students of
color to PSU thought the designated units and the MCC.
Long-term – to seek ways through the Diversity Liaison Network of the DAC and
similar units to make the MCC an integral part of faculty of color recruitment and
retention.
University Service: Immediate – to increase my participation in divisional
committees and research relevant university-wide committees on which to sit.
Long-term – to help empanel campus committees on athletics, admissions and
curricula with experienced community members.
Professional Involvement: Immediate and long-term – to work closely with the
dean of students to raise funds for my regular participation in ACPA and NASPA
regionals and nationals, and to research and respond to calls for presentations at
niche conferences.
47
Student Activities and Leadership Programs
Aimee Shattuck, Coordinator Central Services
I.
Executive Summary
The vision for the Office of Student Activities and Leadership Programs is to
engage as many students as possible in the co-curricular experience at
Portland State University in order to expand and enrich all students' learning
and campus-life experiences. The central program student staff provide
consistent support for student leaders to develop ideas, programs, or
services which meet the goals of their individual student organization and
also provide learning opportunities for those individuals undertaking the
activity.
Central services include providing front desk reception, day to day
operations, central programming such as celebrations, evaluation, and
assessment of staff and programs.
This year has seen the growth and organization of Student Activities and
Leadership and this has definitely included our central services. We have
streamlined a number of services, including our website, updating the policy
manual and forms, organizing our storage areas, and polishing our
procedures. The front office and central services are as strong as ever. The
knowledge and confidence that the current student employees have will help
as we transition into a new model in 2003-04.
II.
Highlights
• Stabilization and organization of the Student Organization Council.
Worked with the student leaders to create a more adaptable budgeting
model, orientations for all student groups, updated files and contacts for
all SOC groups.
• Updated policy manual.
• Moved to new space in SMSU 119 and used our more visible space to
market Student Activities and Leadership Programs.
• Evaluated the performance of professional staff, including advisors,
scheduling services, computer support, and accounting. 96 student
responses.
• New website layout created and up and running.
• Student leader recognition events: Rock ‘n Bowl (January) and
Leadership Recognition Night (May)
III.
Student Employees and Position
Kelly Hixson—Front Office
Sara Ackerson—Front Office
Tamara Spycher—Front Office
Eric Kameweti—Front Office
Shahrzad Vossoghi—Front Office
Jane Gowans—Front Office
Ryan Howe—Marketing
48
Jason Dameron—Postering
James Wright—Postering
Maharajan Muthuswamy—Student Organization Council
Manjunath Ramamurthy—Student Organization Council
Steve Setzer—Student Organization Council
Cynthia Sartin—Student Organization Council
IV.
Status Report on Goals
Service:
• To centralize essential SALP services by:
o We continued to have some central services go through the front
office directly, such as drivers training and computer allocation.
However, it was not practical this year to have key requests or payroll
go through the front office. This could be a possibility in the future.
•
To create and support effective, clear services and procedures by:
o All SALP forms, the binders, and the policy manual were updated this
year. We oriented new leaders and advisors on policies and
procedures, although the “Nuts and Bolts” training did not get up and
running.
Advising/ Supervising:
• To effectively supervise front office staff and SOC coordinators by holding
them accountable and by creating a supportive environment by:
o Front office staff and SOC coordinators were effectively supervised by
meeting one on one when needed, conducting evaluations twice a
year, giving feedback and appreciation when appropriate.
o Front office staff had weekly meetings and met with advisors every
other week.
o Conflicts and tensions were dealt with promptly with open
communication.
Programming/ Training:
• To help SOC continue to provide informative orientations for new SOC
groups by:
o Attended and/or supported weekly orientations for new student
leaders.
o Evaluated orientations and discussing outcomes with SOC.
•
To help coordinate or to facilitate a leadership seminar.
o The leadership seminars never happened.
Advocacy
• To continue to advocate for students voices in decision making processes
o Supported the legitimacy and role of the SALP Board.
o Worked to have student representation in decision making processes
and on university committees.
•
To advocate for SALP’s programs and staff university wide by:
o Advertised the work of SALP in conversations with other departments.
49
Assessment
• Implemented an evaluation of professional advisors, accounting services,
scheduling, front office, and computer technical services.
• Created goals and researched where we are now in order to determine our
benchmarks.
Diversity Initiatives
• Part of the President’s Commission on the Status of Women
• Part of the Sexual Diversity Taskforce
University Service
• To be a part of university committees including:
o Interpersonal Violence Taskforce
o Interpersonal Violence Resource Network
o Educational Stipend Taskforce
o President’s Commission on the Status of Women
o SALP Advisory Board
o Smith Advisory Board
o M113 Committee
o Leadership Recognition Night
o Student Life Committee
o Sexual Diversity Taskforce
o Advisor Search Committee
•
To be a bridge to other departments by sharing resources and helping with
projects.
o Volunteering at PSU Fridays and orientations.
o By being open to other departments as a resource.
Professional Development
• To be open to feedback and evaluations by:
o Discussed my evaluations with Wendy.
o Asked for feedback.
V.
•
To attend a regional conference.
o Women in Higher Education, January 31st.
o Pacific Northwest Student Activities Gathering
•
To attend a national conference.
o American Association of University Women
Status Report on Contribution to President’s Diversity Initiatives
Enhancing the institutional environment, curriculum, and scholarship
• Provide up to 3 credits a term for student leaders in a stipend position
or working on a special project. Up to 50 students a term were
registered for leadership credit.
• Support of student groups in their co-curricular activities that strive to
put their academic studies into practice.
50
Increasing numbers of students from under-represented groups
• Support of multicultural groups and initiatives.
• Participated in Orientation, Bridges, and PSU Friday programs
promoting involvement for all students and encouraging matriculation.
Increasing numbers of persons from under-represented groups in faculty,
classified staff, and administration
• Work on search committees to ensure that we are hiring within
Affirmative Action standards.
Strengthening connections with diverse communities in the region
• Support of student groups in their work with the community
VI.
Narrative
The greatest goal and requirement of central services is day to day operations. I fell
that we, as a team in the front office, provided great service to any student needing
our assistance. The front office staff is dedicated and committed to their work and go
over and beyond to make the office function.
The leadership and initiative required to meet some of our goals, such as recognition
night or rock and bowl, was at times inspiring. Considering that I and all of the
student staff were pulled in many different directions by outside responsibilities and
are all part time, we came together as a team to meet our goals.
Due to the turn over and temporary status of my position, there were some
challenges. The professional and student staff had a tense relationship when I came
on. We smoothed the tension by open and honest communication with the front
office staff and by validating the student workers worth and work. Likewise, it was
encouraged that student staff be upfront with their feelings and expectations.
Furthermore, the advisor’s expectations of my position were all different. This
position was new and temporary making it a bit of a catch all. I feel that this
ambiguity was overcome (if not entirely) by communicating with my peers.
Benchmark Initiative
Aimee Shattuck was the steward of SALP’s Benchmark Initiative. The staff
determined at a late fall retreat to seek data to measure 1) whether students involved
with SALP are able to apply their academic coursework to their involvement with
student organizations; 2) whether students involved with SALP will be active in cocreating a learning and community environment at PSU; and 3) whether students
involved with SALP will acquire leadership and professional skills. Specific data was
collected to reflect achievement of these goals and to be used as benchmarks for
measuring progress to increasing goal accomplishment.
How well did we meet our goals and benchmarks?
Following are the benchmarks we set for each goal and how well we met those
benchmarks.
51
GOAL #1: Students involved with SALP will be able to apply their academic
course work to their involvement with student organizations, as measured by:
Benchmark
Number of students taking Leadership Credit will be able to
articulate a connection between coursework and student
group involvement (as determined by an assessment of
student term papers/ projects).
Number of student organization events that are affiliated/cosponsored/ collaborated with an academic department (to be
determined by a year end count of event fliers).
Unable to determine
36 (up until April 29)
GOAL #2: Students involved with SALP will be active in co-creating a learning
and community environment at Portland State University.
Benchmark
Number of student groups that participate in at least two
orientation or recruitment events per year.
Number of student representation on all-university committees
that are also a member of a student group other than ASPSU.
Number of student groups that have a formal or informal
faculty/staff mentor.
Number of student groups that have formal or informal
community partner(s).
0
7 out of 78 seats.
105 out of 159
65 out of 159
GOAL #3: Students involved with SALP will acquire leadership and
professional skills.
Benchmark
Number of students getting Leadership Credit that are able to
articulate a growth in professional and leadership skills due to
student group involvement.
Number of students that participate in student leadership
training.
Unable to determine
56
Evaluations
Aimee Shattuck facilitated development of an online survey conducted in January to
evaluate all professional staff. The survey resulted in 92 respondents with the
following demographics:
Age: 18-22 (37%); 23-27 (34%); 28 and above (29%)
Gender: Female (53%); Male (47%)
Race/Ethnicity: African American (1%); Latino/a (8%); Asian (8%); South
Asian/Pacific Islander (2%); Native American (3%); White (68%) International: 9%
Class Standing: 0-44 credits (1%); 45-89 (7%); 90-134 (22%); 135+ (54%);
Post-bac/Grad (17%)
Years of Involvement: 0-1 (27%); 1-2 (25%); 2-3 (34%); 4+ (14%)
Aggregate data for was extremely positive with 70% of respondents indicating an
“Agree” or “Strongly Agree” to 90% of the items evaluated. In addition SALP
52
received generally positive evaluation of Front Office and Accounting Services from
over 38 student leaders from an online survey generated in March.
Party in the Park
PIP coordinated by John Eckman and Jon Joiner, was held and facilitated by SALP
on October 4th. Approximately 100 student organizations, academic and
administrative units were represented. Several 1000 students attended and more
than 1700 ate lunch. The World Dance Office, Obo Addy, and the Bobby Torres
Band performed. Major sponsors for the event included the Diversity Action Council,
Alumni Affairs, CHNW, and Orientation Programs.
SALP Advisory Board
The SALP staff worked closely with the SALP Advisory Board to address the
following policies and proposals:
Educational Stipend Program
Blueprint for Serving Students
SALP SFC Budget Request
Student Organization Judicial Process
Banner Display policy
Table Display program
Members
Chair
Christy Harper
ASPSU
Kelvin Nicholson
FPA Cluster
Nika Blasser
MC Cluster
Sunsong Firedancer
REC Cluster
Gordon Zimmerman
S&A Cluster
Audrey Ward
SOC
Steve Setzer/Cynthia Sartin
Alum
Joanne Lau
Faculty
David Percy, Geology
Faculty Advisor
Jill Townley, IES
Rock and Bowl—Celebration for Student Leaders—February 2003
As a mid-year community builder, SALP hosted student leaders for a night of
bowling, music, and pizza. About 40 student leaders came to the Viking Bowl to get
to know each other. It was wonderful to see unexpected collaborations and
friendships form, such as a lively game between the geology club and the table
tennis club. The mood was festive and a great break from everyone’s busy
schedules.
Leadership Recognition Night—May 30th, Multicultural Center
Polly Birge and Caine Lowery were the MC’s of this festive, heart-warming event.
The room was packed with over a hundred student leaders who had put in countless
hours, energy, and passion into the PSU community. Highlights from the night were
teary acceptance speeches, the punchy antics of the MC’s, and a slide show of the
year’s events. New student leaders were honored, like Havea Favau of the
Polynesian Club, along side veteran leaders, such as David Jimenez of KPSU.
53
Award Recipients
Outstanding Leaders of the Year: Tracy Earll (SFC); Caine Lowery (BCAB/ASPSU);
Havea Fuapau (Polynesian Club); Jody Ramey (ASASA); David Jimenez
(KPSU/Senate)
Outstanding Events: Ebony Ball (BCAB); Homecoming (V Team); Vagina
Monologues (WRC); International Night (OIS); India Night (Indian Student
Association)
Outstanding SOC Coordinator: Jody Ramey
Best Dressed: Christy Harper
Most Likely to Run for Political Office: Shahriyar Smith
Most Likely to be seen on America's Most Wanted: Cassidy Blackburn
Grp Most Like Fear Factor: The Spectator
Grp Most Like Survivor: ASPSU
Best Penmanship: Elliott Adams (from Phyllis/Al)
Best Title of An Event: A Movie showing of "the Witness" with free Vegan Ice Cream
(SETA) (From SMCO)
VII.
Quantitative Data
Cluster
Number of
Organizations
Academic
41
Advocacy and Service
21
Fine and Performing Arts
18
Greek
7
Multicultural
28
Political
4
Recreation
26
Spiritual
14
Total
159
VIII.
University Service
• Interpersonal Violence Taskforce
• Interpersonal Violence Resource Network
• Educational Stipend Taskforce
• President’s Commission on the Status of Women
• SALP Advisory Board
• Smith Advisory Board
• M113 Committee
• Leadership Recognition Night
• Student Life Committee
• Sexual Diversity Taskforce
• Advisor Search Committee
54
IX.
Conferences/Workshops Participated In:
• Volunteer Recruitment and Retention Training, VolunteerPro
• Focus on Diversity- International Students
• Oregon Women in Higher Education
• Affirmative Action open forum
• Freedom of Speech open forum
• Outreach to Non-Traditional Students, teleconference
• American Association of University Women, Rhode Island
• Pacific Northwest Student Activities Gathering
Presentations Given:
• Event Planning at PSU—Student Orientation Leaders & Resident
Managers
X.
2003-04 Short and Long Term Goals
Not returning in 2003-04
55
ASPSU
Sally Eck, Wendy Endress, Aimee Shattuck, Elaine Vance
Due to staff turnover in advising the following is a compilation of monthly reports for
the 2002-03 year. In addition ASPSU struggled due to leadership style and personal
dynamics among the Executive Staff and extremely partisan involvement in the
Student Senate. The Senate did make moves to establish a committee structure. In
the midst of a challenging year for student government, the Elections Committee was
challenged in its management of elections for AY04 and Student Senate opted to
pursue placing a referendum on the ballot which the University decreed to be
inappropriate. There was a relatively large turnout of candidates for student
government elections in March and about 1200 students voted in the election and in
May the new leadership participated in a day-long retreat focusing on purpose,
conflict mediation, bias, team building, and goal setting.
ASPSU 2002-03
Justice McPherson
Executive Staff
Josh Morris
Kristin Wallace, President
Nathan Pawlicki
Dune Zhu, Vice President (resigned
Winter term)
Rebecca Pierce
Miriam Gonzalez, State Affairs
Kelvin Nicholson, University Affairs
Jesse Shapiro, Administrative Director
James Wright, Treasurer
Jason Lowery, Multicultural Affairs
(resigned Winter term)
Adam Zavala, Communication Director
Sunsong Firedancer, Equal Rights
Advocate
Nathan Sackett
Jesse Shapiro
Shahriyar Smith
Crystal Steinmuller
Maude Bowman
Caine Lowery
Reina Abolofia
Justin Meyers
Cesar Avila
Yoni Shpak
Senate
Christy Harper
Pollyanne Birge
Michael Hbtameriam
Cassidy Blackburn
Laura Campos
Dimistris Desyllas
E&CR
David Jimenez
James Wright
Joe Johnons
Annie Stewart
Michael-Sean Kelly
Amara Marino, Chair
Kara McKillop
Michael Sean Kelly
Lauren McCartney
Nathan Pawlicki
56
Elections Committee
Quinn Collett
Justice McPherson, Chair
Chase LoGreco
Crystal Steinmuller
Amara Marino
Kelvin Nicholson
Erin McCarthy
Liz Jackson
Tracy Earll, Chair
ASPSU MONTHLY REPORTS
July (Aimee Shattuck)
Executive Staff
• Meeting regularly on Sunday evenings from 7:30 to 8:30 and have continuously
met quorum.
• State Affairs Director, Miriam Gonzales, participated in a week-long Congress
Training hosted by USSA in Boulder, CO.
• Convened a meeting regarding the invoicing and payment of the OSA contract on
July 17. In attendance: Aimee Shattuck, Phyllis Hayes, Wendy Endress, Dune Zhu,
Dee Wendler, Kelly Gablik, OSA outgoing Executive Director and incoming
Executive Director. Resolved contract articulation and invoicing/payment process.
OSA will be paid monthly via direct deposit once all paperwork is completed.
• Kelvin Nicholson hired as University Affairs Coordinator.
• Participated in interviewed for OSA Campus Organizer position on July 23.
E&CR
No meetings.
Senate
• No meetings have been called due to lack of agenda items.
• Met with Kelly Gabliks, Assistant Attorney General, regarding questions about
determining quorum and her additional follow-up is forthcoming.
Activities Committee
• None appointed to date.
• Recommended appointing student group representatives from PMB, BCAB, etc. to
serve on the Committee and promote collaboration across the University.
Building Fee Committee
• Investigating issues related Building Fee Committee.
Elections Committee
August (Aimee Shattuck)
Executive Staff
• The staff has been meeting regularly on Mondays from 2-3:30. They have
continuously met quorum.
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• OSA contract has been signed by OSA Executive Director, Alisha Simmons, and
faxed to SALP Accountant, Phyllis Hayes.
• Choul Wou has been hired as the OSA Campus Organizer.
• No official stance on the GPA increase. Currently gathering more information.
• Voted to oppose Bowling-Alley-Into-Computer-Lab renovation. Now a non-issue.
• No official stance on Remodeling Stott Center. Gathering more information.
• Planning to hire an “Equal Right Advocate” position. Working on job description.
E&CR
• One person has accepted the appointment. Exec needs to appoint two more
people and then Senate needs to vote on two senators.
Senate
• No meetings have been called due to lack of items for the agenda.
• Kelly Gablicks, Assistant Attorney General, response to most recent inquiry
regarding quorum is pending.
Activities Committee
• The Vice President and President are in support of having the Activities Committee
have representatives from a broad range of student groups and other committees.
Elections Committee
Building Fee Committee
• Advisor, Dean of Students, VP for FADM, Director of Facilities and Director of
Auxiliary Services met to discuss history and needs regarding an ASPSU Building
Fee Committee. From this meeting the following was determined:
The current understanding is that PSU manages student-generated building
fees less 8% that goes to subsidize smaller universities. The Building Fee
Committee, an ASPSU appointed group, makes recommendations to the President
who then gives them to the OUS Board.
The Building Fee Committee is responsible for: reviewing plans from the institution,
allocating fees for the next biennium, creating a proposal for the next 3 biennium,
endorsing the current biennium plan, putting forth fees for projects under $500,000
for the current year.
A recommended timeline is to appoint the Committee as soon as possible.
Provide the Committee history and information. Convene the first meeting in
November. The Committee could be composed of ASPSU Senators, an Urban
Planning student
student interested in childcare, student in campus recreation, student involved with
Smith Center. Consultants might include: Director of Auxiliary Services, Julie North;
Director of Facilities, Robyn Pearce; Ernest Tipton.
September (Aimee Shattuck)
Executive Staff
• The staff has been meeting regularly. They have continuously met quorum.
58
• Initiatives: Official stance on the GPA Increase: Against; No official stance on
building student recreation center. Gathering more information.; Support Black
Studies becoming a major.
• Planning to hire “Equal Right Advocate” position. Working on job description.
• Recruiting new ASPSU interns.
• Working on getting a website up so students can critique instructors. Talking to
outside company.
• Planning to sponsor a faculty of color mixer.
• President met with Jim Francisconi regarding upgrading playground in Park Blocks.
He told her they don’t have a budget for that but they will help her fundraise.
E&CR
• Only one person has excepted position. Executive Staff needs to appoint two more
people and then Senate needs to vote on two senators.
Senate
• First meeting of the fall will be Wednesday, October 2nd.
• Kelly Gablicks’ position on quorum stands. Quorum=13.
• Senate sponsored day-long retreat on September 22 facilitated by the ODP, Alex
Accetta, and Aimee Shattuck.
Committees
October/Political Cluster/Speakers Board (Submitted by Aimee Shattuck)
EXECUTIVE STAFF
General:
• Dune Zhu and Miriam Gonzales attended a USSA Conference in Washington
DC.
• Currently rewriting office policies.
• General Interest Meeting attracted 40 interested students
• Recruited 30 interns, overseen by OSA campus organizer.
• Paying for up to 60 PSU students to attend the Northwest Leadership
Conference, November 8-10 at PSU.
President’s Current Campaigns:
• Playground renovation in Park Blocks
• Tuition increases
Vice President’s Current Campaigns:
• Chair of Senate
• Support of staff’s campaigns and projects
• Sits in on Faculty Senate
• Co-chair of Oregon Students of Color Coalition
University Affairs Director’s Current Campaigns:
• Bus Passes for Students
• Student-Parent Study Area
• Space allocation for WRC and QRC
59
•
•
Class evaluations- making class evaluations available to students
Sticker Day- PSU pride campaign
State Affairs Director’s Current Campaigns:
• Youth Vote 2002:
1. Registered 2068 people to vote between 9/1 and 10/15
2. Knocked on over 700 doors for Get Out the Vote on Saturday 10/26
• Working on scrapbook of parents affected by loss of Student Child Care
Block Grant
• Press conference/Oregonian article about signing on to Oregon Student
Assistance Commission's plan for the Oregon Opportunity Grant
• Voter education in classes about ballot measures
Multicultural Affairs Director’s Current Campaigns:
• Student/ Faculty of Color Mixer
• Oregon Students of Color Coalition
• Affirmative Action Day event 10/30 in Pkwy Commons North- Education on
Affirmative Action myths and facts. Asking students to call their
representatives to thank them for supporting Affirmative Action.
• Support of Black Studies becoming a major.
SENATE
• It was determined through conversations with Kelly Gabliks that the Senators
appointed by Kristin Wallace in May were permanent as of the end of June.
A number of Senators disagreed with this decision.
• 5 Senators were dismissed by Dune Zhu for two unexcused absences in on
term.
• 3 dismissed Senators appealed to the Senate to overturn Dune Zhu’s
decision
• 2 dismissed Senators were reinstated
• Three members of the E&CR were appointed and voted in. Still need two
Senate representatives.
• Two people were nominated and voted on to the Elections committee.
• Senate voted down a measure to support a new flag pole in a central location
on campus.
• Senate voted to support Black Studies as a major.
• Senate voted to accept the new SFC Guidelines
BUILDING FEE COMMITTEE
• Only one appointment made. Waiting for more.
E&CR
• Three members, waiting for two from the Senate.
• Meeting regularly.
SOC Groups
• College Democrats: GOTV event with Debbie Murdock
• College Republicans: Regular meetings
60
Speaker’s Board
• Went over guidelines, policies, budget and goals for the year.
• Speaker’s Board currently does not have enough members to be able to
make decisions.
• Behind schedule on deciding on allocations, but will fund retroactively for Fall
term only.
• Decided on Chair, Polly Birge
November- ASPSU/Political Cluster/Speakers Board (Submitted by Sally Eck
McDaniel)
ASPSU
For the first time, in two years, the various branches of student government
are communicating with one another. Unfortunately, it has been harrowing and
negative, but at least they are communicating! Since I have been back, the
Executive staff has “kicked the Senators out” of their office, the Senate voted to
move into the ASPSU conference space and the two bodies have since, come to a
compromise that added space and computers in the rear of the ASPSU main office.
As difficult as these conversations and disagreements have been, the compromise
seems to be working so far.
While the problem seems petty and trivial, it brings intriguing questions to the
fore. The way in which policy and procedure is ratified and executed is unclear. The
Executive staff made a policy and ignored the Constitution (Senate is supposed to
approve). Then, the Senate (in two meetings) made a declaration to occupy the
conference space and approved it and started moving in. The Executive staff
submitted an appeal of this declaration to the E&CR claiming this move would disrupt
“the smooth functioning” (also part of the Constitution) of the Executive staff. Thus, it
has become clear that the ratification and execution of policy and procedures needs
some work. Luckily, the E&CR has members who are willing to address this issue.
They are currently making a map to show how bills will go through appropriate
channels to ensure checks and balances.
Checks and balances seem to be a theme for this group. (I think this is great!
Now that the Constitution is a more useful document, real questions regarding
shared governance can be asked. This makes the work for an advisor far more
interesting and thought-provoking than the usual “quorum is thirteen” issue.) The
E&CR is addressing this issue in terms of membership as well as power to create
policy and procedure. Currently, Amara Marino (a knowledgeable and vital resource
to this body) is the chair of the E&CR and a member of the SFC. There are two
Senators on the E&CR (as required by the written structure), one Executive Staffer
and only one “at-large” member who are not involved in another branch. Now, the
question is about balance of power when there are possible conflicts of interest
among the branches. The E&CR has been meeting three hours each week to try to
iron these things out. The Constitution and its additional changes may be on the
ballot again this Spring. I really admire the students for trying to tighten things up
and ask intelligent, informed questions.
Educational Activities Speaker’s Board
Finally confirmed, very fortunate to have a fabulously competent chair (Polly Birge)
March-ASPSU/Political Cluster/Speakers Board (Elaine Vance)
61
Executive Staff
• Weekly Meetings- Focus has been on issues such as:
o ‘Get out the Vote’
o Internship Program
o Black Studies passed as a major- There was tremendous student
support at the March Faculty Senate Meeting.
o Child Care Block Grant is still being lobbied for in Salem.
o Park Block Playground Renovation is being readdressed.
• Monthly Group/Team Building Meeting- Dealt with the resignation of the
Vice President and the Multicultural Affairs Director, the lack of trust
within the Exec Staff and the future issues to be completed after
elections.
• Internship Program- Orientation has been scheduled for the next set of
interns.
• Elections- Amara Marino and Joe Johnson successfully ran for President
and Vice-President. 1219 students participated in the election.
Issues dealt by the Elections Committee• Poster Violations, Write-In Candidates and the
wording of the Referendum.
E&CR
•
•
Recent Pertinent Decisions: The E&CR spent the month dealing with the
OSPIRG/referendum process. The group voted to let the referendum
stand and allow the elections to include this process. This is counter to
the Attorney Generals decision not allowing the referendum process.
The Committee worked on Constitutional changes and updates. These
changes were not approved by the Senate and therefore void.
Senate
•
Issues faced:
*The Senate voted down a vote of “No Confidence” of President
Wallace due to the claim of unchecked power and leadership.
*Issues surrounding Preacher Dan and Freedom of Speech- A
proposed
Anti-Hate Speech Resolution created conflict.
*OSPIRG/referendum issue- the Senate voted to counter the Attorney
Generals’ advice and allowed the referendum process to stand.
*The SFC budget was presented and submitted to the Senate.
Discussion
regarding the budget began but no vote occurred.
Senate Committees
• Committee formation
o Activities and Cultural Affairs
o Finance
o Academic and Administrative Affairs
o Student and Community Affairs
o Administrative
• By-Laws are being constructed: some including a consensus model to
ensure proper voice to members who feel ‘unheard’ in general Senate
meetings.
62
Speaker’s Board
• This year’s goals have been met:
o Feminist Conference is planned for April 26.
• Issues faced this month:
o Retention of members, problems meeting, discussion of on-line
voting.
o As of 3/31 the Speakers Board is almost out of budget money due
to upcoming events.
April (Wendy Endress)
The Student Senate approved the Student Fee Committee (SFC) budget with a
recommendation to the President that OSPIRG’s allocation be increased to $119K.
The Student Fee Committee submitted their final recommendations to the President
on April 18. The new President and Vice President, Amara Marino and Joe Johnson
recruited and selected new staff in preparation of the transition of officers scheduled
for May 1.
May (Wendy Endress)
The new President and Vice President, Amara Marino and Joe Johnson assumed
office as of May 1. Executive Staff for AY04 include:
725Communications
Adam Zavala
[email protected]
8390
725University Affairs
Ryan Vesalpour [email protected]
8516
725State Affairs
Miriam Gonzales [email protected]
5675
725Treasurer
Ammar Shihab
[email protected]
5674
Multicultural Affairs
Equal Rights
Advocate
Administrative
Director
7258454
7255658
7253454
Manisha Ganesh
Sunsong
Firedancer
[email protected]
Justin Myers
[email protected]
On May 17 ASPSU participated in an eight hour orientation. 20 student government
leaders covered the following topics:
▪ The role and purpose of student government
▪ The roles and responsibilities of positions and committees within ASPSU
▪ Personal goals
▪ Conflict resolution issues and strategies
▪ Bias and mitigating bias
▪ Parliamentary procedure
▪ Reaching students
▪ The History of PSU
63
On May 30 the Executive Staff announced goals for AY04 as follows:
▪ Represent Students to the Administration
▪ Develop Leaders at PSU and the community at large through the Internship
Program
▪ Establish a Disabilities Studies Program
▪ Establish a Chicano/ Latino Studies Major
▪ Establish a Shared Governance Policy for PSU
▪ Improve Student Participation within All-University Committees
▪ Finish the ASPSU Childcare Center Playground in the South Park Blocks
▪ Establish a Student Universal Bus Pass Program with Tri-Met
▪ Extending Hours of Smith Memorial Student Union
▪ Hold a Student Involvement Fair every term
Student Senate met once during the month of May and current issues include
advocating to prevent reallocation of the student health fees, and confirming
appointments for FY04.
June (Wendy Endress)
▪ Evaluation and Constitution Review Committee and ASPSU President determined
the AY04 Student Fee Committee Chair to be Tracy Earll.
▪ ASPSU Exec advocated with FADM against the proposed surcharge against
student Health Fees.
▪ ASPSU planned and prepared for summer trainings and retreat.
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Tracy Earll, Chair
Top 3 Highlights
• 5 new members learned to be fair, unbiased contributors
• Greatly improved liaison program
• Not increase in the fee even though a record number of requests for funding
were received.
Members
SFC Chair – Tracy Earll
Vice Chair – Quinn Collett
Members – Sam Frahm
Liz Jackson
Chase LoGreco
Erin McCarty
Amara Marino (8/02-4/03)
Christy Harper (5/03-6/03)
SFC Advisors – Dean of Students, Wendy Endress
Financial Analyst, Ellen Weeks
Status Report/Narrative:
For fiscal year 2002-2003, three returning members were elected to serve on the
SFC again. One member chose to step down, so an appointed member took her
place. With only two experienced members and five new members, the SFC worked
hard to, first and foremost, train the new members, but also improve the liaison
program, hear all requests without bias, and allocate funding as fairly as possible.
Through Fall term, the SFC met biweekly, held Rollover/Overage hearings from
FY02, and offered a Budget School for entering the FY04 budget requests online.
When the FY04 budget process arrived, no one expected to have a record number of
requests to available monies. The initial requests exceeded $8 million, and the
Committee only anticipated about $6.6 million in revenues for the fiscal year. If
approved, the deficit would have been $1,358,197, for which the Committee would
have had to raise the Fee $14. Committee members were determined to fulfill as
many requests for program expansion as possible without raising the Incidental Fee
in the face of economic hardships and rising tuition.
The Committee followed their traditional timeline for budget hearings and
deliberations:
Initial Budget Hearings – January 6th-8th
Initial Budget Deliberations – January 13th-17th
Appeal/Final Budget Hearings – February 3rd & 4th
Appeal/Final Budget Deliberations – February 10th & 11th
The SFC held initial hearings for almost 30 hours the first week of Winter term. They
extended their initial deliberations one full day as they tried to whittle down the
requests. So many programs were asking for such large increases that they sent
65
many budgets back to the programs to reconsider their request. Many programs
were told to anticipate being funded at current levels. In all, the SFC only allocated
just over $2.6 million initially, awaiting an abundance of appeals. To accommodate
the expected appeals, the hearings had to be greatly extended as well. Appeals
totaled over $7.7 million. After cramming through the initial round of deliberations
though, even the new members were like veterans to the SFC, and the SFC was
able to finish final deliberations early. In the end, the SFC allocated $7,152,528.
They were able to avoid raising the fee by using excess reserve monies that had
accumulated from the large, unanticipated increases in enrollment.
Many factors guided the SFC’s overall decisions. One of the biggest was OPE
(Other Payroll Expenses). To quote from the Vanguard, “Portland State University is
facing a new budgetary challenge in the form of increased costs in connection with
the Public Employee Retirement System (PERS).” The costs for PERS were
expected to go up almost 50% for FY04 over FY03. This amounted to hundreds of
thousands of dollars that the SFC had to pay in addition just to employ the same
employees. The programs that were affected by the OPE increases the most were
Student Activities and Leadership Programs (SALP), Athletics, Helen Gordon Child
Development Center (HGCDC) and SMSU.
The largest increases in funding went to HGCDC, Intercollegiate Athletics and SALP.
With the increase in funding, HGCDC will be able to provide childcare to younger
and older children, expanding its programming to include infants as young as six
months, to children as old as six years. Athletics funding was increased $150,000 to
accommodate the increases in OPE, travel expenses and rising tuition. To greater
support the growing number of Student Fee funded organizations, the SFC approved
a large increase for the Student Activities and Leadership Programs (SALP) office
(formerly known as the Student Development Office). The greatest increase was for
the addition of a full time Director position to give them a position that can specifically
focus on SALP full time. The increase in funding also added a new full-time advisor
position, increased a half-time advisor position to full-time and changed the hourly
student front office positions to stipend paid Peer Advisors that will assist the
professional advisors.
The most controversial decision this SFC made was to discontinue funding OSPIRG
the way it has in the last few years. The committee felt that there were a number of
violations to the SFC Guidelines, the biggest being that they did not fit the eligibility
requirements. They felt that there was student interest in keeping OSPIRG on the
PSU campus though, so they set aside $21,000 for a campus organizer and general
office and travel expenses. OSPIRG ran a successful referendum campaign to
increase the student fee $2 per student, per term to continue their current funding
level. The SFC did not included the referendum for two reasons: one, the SFC
budget was finalized before the referendum, and two, the Department of Justice and
PSU both declared that the referendum is unconstitutional and cannot be used to
fund or defund a student organization. The ASPSU Student Senate attached a
recommendation to the SFC budget submittal that President Bernstine include the
results of the referendum, and thereby raise the fee $2. The SFC still felt that the
majority of OSPIRG was ineligible for funding from PSU student fees, and stood by
their final allocation of $21,000. President Bernstine accepted the SFC’s budget,
without the results of the referendum, citing DOJ’s advice and that the Senate did not
have the authority to amend the SFC budget.
66
The Committee felt that it was important to sustain current programs, while allowing
new groups to move up to receiving SFC funding as well. In order to do so, with
initially ten Student Organization Council (SOC) groups requesting SFC funding, the
Committee set a cap of $2,000 for each new group. That allowed them to increase
their funding fives times over (the SOC has a limit of $400), while keeping the
addition of new groups from hurting current programs. These additions took the
number of programs funded by the SFC to 77. (See Appendix for full FY04 budget)
The rest of the year, the Committee met regularly to hear Reserve Requests (See
Appendix for full list of requests received) and revised the Guidelines for
recommendation to the ASPSU Student Senate and the University President by
November 1, 2003.
Goals for 03-04:
• Further improve liaison program (goal of liaison reports from 75% of groups)
• Modifying the budget process to keep groups informed (go over budgets and
present questions before initial hearings)
• Ensure budgets reflect actual spending more accurately (by reviewing actual
expenditures and allocating based on those amounts)
67
Academic and Fine & Performing Arts Cluster
John Eckman, Advisor
AISEC – This group struggled a bit this year with the bad economy. This business
related organization facilitates students from any major to travel to other countries to
hold internships. Additionally, they seek to develop internship opportunities for
international students in Portland. During the next year they hope to work with the
President’s Office to support the International Initiative.
Art Exhibition Committee – Coordinated by Dominique Blasser and Karl Davis.
Organization coordinated 24 art exhibitions in two galleries. This year the program
has worked to expand opportunities for volunteers. Volunteer work included
completing a mural located in the Stott Center as well as significantly more
involvement in the jury process. Additionally, they held a student art show and a
student art sale. Finally, they have received funding to sponsor a monthly commuter
coffee program. This program will bring new students to the gallery as well as
providing a new opportunity commuter student community.
Chamber Choir – Chamber choir this year was invited and performed at Carnegie
Hall in New York City. This summer they will perform in Europe. Additionally, the
broader choir of over 100 members and toured throughout the state and city. The
group works very closely with the School of Music.
ClubEd – ClubEd received SFC funding for the first time this year and has
unsuccessfully struggled to build a membership base. I do not believe this group will
be active during the new academic year.
Community Development Club – Undergraduate focused organization for students
studying public administration. This organization hosted many professional
development opportunities, community wide educational events that focused on
sustainability, and two field trips.
Coriba Geology Club – Coordinated by Josh Mathisen. This organization is a club
for geology students or for students interested in geology. The organization hosts
educational programs and fieldtrips that are social, academic and service oriented.
The meetings and events were very well attended. This was great as it was their
second year receiving SFC funding.
Drama Productions – Drama productions has gone through some transition this year.
They continue to host one large production each year. However, this year the SFC
asked them to reorganize how they manage decision making. The organization has
re-written their constitution and decision making regarding funding matters is now
made by a 4 person board which includes the chair of the department and three
students.
Environment Club – This organization was in it’s first year of having SFC funding.
They went on several field trips and continued to work on a garden site by Science
Building 1 which is made completely of local plants.
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Film Committee – Coordinated by Audrey Colcord. Committee actively programmed
for 36 weeks. Organization showed more than 70 feature films and art house films
(2 films per week). Attendance ranged from 40 to many sold out shows. The
organization hosted more collaborative programs this year, including events with
student recreation and the greek system. Additionally, this was fiscally a much better
year for the organization with expenses being far less than in previous years.
Forensics – The speech team was very active with more than 30 active participants.
They traveled locally, regionally, and nationally to compete. This year they hosted
the national tournament at PSU. They continue to struggle to develop a sense of
independence while working closely with the communications department.
KPSU Radio Station – Coordinated by David Jimenez. KPSU programs year round,
seven days a week. The organization continues to struggle with differentiation
between staff and volunteer DJs. They are working to keep the sense of community
strong. During the coming year they will be facing a significant turnover in leadership
positions. Additionally, for the first time in several decades KPSU will be finishing an
intercom system which will allow students on the ground and basement levels of the
SMSU to listen to KPSU radio.
Literary Arts Association – Coordinated by Zanni Schauffler. Program hosted four
readings per term. Most programs are hosted in coordination with a local non-profit,
Mountain Writers. This year saw tremendous growth in opportunities for volunteers.
Meetings were regularly held with 10 or more students attending and support the
literary arts at PSU. Additionally, this year the LAC hosted a poetry slam with the
Vanguard (student newspaper).
Music Committee – Coordinated by Heidi Evans and Brenner Dawson. Organization
hosted two classical or jazz concerts per week in Lincoln Hall. They work very
closely with the Music Department.
Opera – Program is administered by Ruth Dobson and Natalee Gunn. I was pleased
to see this organization get much more involved with Student Activities. They utilized
resources, and coordinated to be a part of Art in Spring culminating with a wonderful
concert in the park during May.
Orchestra – After not being funded last year, the Orchestra became much more
active this year. They traveled extensively through-out the Northwest. Received
funding to travel to Europe next year. Finally, they held a very successful concert in
the Park Blocks during Art in Spring.
Popular Music Board – Coordinated by Elliot Adams. The organization hosted 2
popular concerts per week on the park blocks or in Parkway North. In the past, the
PMB has focused significant resources on a single, large scale concert. This year,
the organization shifted their programmatic direction significantly by becoming a cosponsor and consultant for other organizations that were planning large events.
They have successfully leveraged their knowledge of the music scene and their
financial resources to raise the level and number of music related social events
occurring on campus.
69
Portland Pre-Law Society – Highly active organization involved more than 30
students through-out the year. Major activities included a law school fair, a law
school field trip, and a mock-trial team. Mock trial team won at regionals and
competed at the national tournament during their first active year participating in this
program.
Portland Pre-Med Association – This pre-professional organization involved more
than 60 students in a wide variety of programs. This organization reaches into the
medical community to host many talks. Additionally the group participates in a broad
spectrum of volunteer activities and hosts several mini-conferences.
Theater Arts Student Association – Organization was very quiet this year. Hi-light
was Cannibal: the Musical hosted during the Spring Term.
World Dance Office – Coordinated by Christine Stapleton. Program hosted 3
weekend long specialty workshops and 3, term long dance courses. Attendance was
strong. During the coming year, the organization will look to find way to involve
volunteers. The organization may also start a campaign to bring a credit bearing
dance program back to PSU.
SOC Organizations with Moderate to High Level of Activity
American Marketing Association – This business organization hosted many
professional development programs and hosted a fundraising golf tournament.
Craft Club – Craft Club is a new organization that meets weekly in the Food for
Thought Café. The Organization is mostly does needle-craft.
Graphic Arts Student Association – Group has about 40 members. Held a portfolio
showcase, socials, and several informational meetings.
Hollywood Film Club – Hollywood Film Club is a new organization with more than 50
members. They have very successfully, written, directed, and produced two movies.
Open Mic Rendevous – This new organization started during the winter term They
meet weekly in the Food for Thought Café and allow students to perform music, read
poetry, etc. Organization draws a large number of students to participate and attend.
Planning Club – This active graduate organization for urban studies students went on
several field trips to other cities to study urban planning. They have received SFC
funding for the new year.
Pre-Dental Association – This new organization involves more than 40 students.
They are becoming active and planning a number of volunteer activities to occur
during the next school year.
Special Projects and Committees
Art in Spring - Art in Spring was held May 12-16 and featured 18 separate programs.
The program was coordinated by John Eckman and co-sponsored by the Art
70
Committee, Film Committee, Hollywood Film Club, KPSU, Literary Arts Council,
Multicultural Center, Music Committee, Open Mic Rendezvous’, Popular Music
Board, PSU Opera, PSU Orchestra, Theater Arts Student Association, Women’s
Resource Center, World Dance Office, and The Vanguard. Attendance was very
strong. Favorable reviews by the Oregonian were given for the Opera performance
in the Park Blocks. Additionally, a poster contest was held with 17 submissions to
advertise the program.
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Multicultural Cluster
Jon Joiner, Interim Advisor and Claudia Magallanes-Yarter, Advisor
I. Executive Summary
The Multicultural Cluster student organizations have exerted much energy to fill
this year’s calendar with delightful International nights and meaningful public forums
which reflect PSU’s mission and are in line with the President’s Diversity Initiatives.
II. Top Multicultural Cluster Highlights/Accomplishments:
The Polynesian Club hosted their first Lu’Au this year. This is an outstanding
accomplishment as the Polynesian Club members and their leaders focused their
energy into making it an unforgettable event. The Polynesian Club, in its first year
of existence, set high expectations for this event and were able to exceed them.
They held this event with limited funds and were able to generate money to
provide a substantial donation to Humboldt Elementary School.
III. 2002-03 Student Employees (Stipend)
This year, the Multicultural Cluster had thirty-two (32) stipend paid student
employees. In retrospect, the turnover in student leaders created challenging
situations for the student organizations. At times, training new leaders became more
and more difficult, yet these student groups were able to surpass their obstacles and
continued with the events they planned. Their ability to absorb the change and
continue forward is quite remarkable.
The following is a list of student groups from the Multicultural Cluster and their
student employees:
•
Association of African Students
Anita Nimako, President
Gelila Tadesse, Vice President
Tiffani Jackson-Davis, Secretary (July-Aug ‘02)
Rahel Yared, Treasurer (Sept ‘02-June ’03)
•
American Indian Science and Engineering Society
Francene Ambrose, Coordinator
•
Black Cultural Affairs Board
Caine Lowery, President
Michael Habtemariam, Vice President
Nicole Harris, Secretary (July-Nov. ’02)
Deidre Mahon, Secretary (Dec. ’02- June ’03)
•
Las Mujeres
Elena Bejarano, Co-Coordinator (July ’02-March ’03)
72
•
Nancy Ramirez, Co-Coordinator (July ’02-Oct. ’02)
Regina Arellano, Co-Coordinator (Dec. ’02-June ’03)
Jennifer Sevilla, Co-Coordinator (April-June ’03)
El Movimiento Estudiantil Chicano de Aztlan (MEChA)
Edgar Barrera, Coordinator (Aug.-Sept. ’02)
Brenda Ramos, President (Oct. -Dec. ’02)
Henry Cartagena, Vice President (Oct.-Dec. ’02)
Amelia Basulto, Co-Coordinator (Jan.-June ’03)
Jesus Acosta, Co-Coordinator (Jan.-June ’03)
•
National Association for the Advancement of Colored People (NAACP)
Cory Murphy, President (July-Oct. ‘02)
Anastasia Brownell, President (Jan.-June ‘03)
Mohamud Abi, Vice President (Dec. ‘02-June ’03)
Katrina Sartin, Vice President (Dec. ‘02-June ’03)
•
Organization of International Students
Milica Markovic, Co-Coordinator
Bankim Patel, Co-Coordinator
•
Queers and Allies
Sunsong Firedancer, Co-Coordinator
Kristina Weltz, Co-Coordinator
Chad Chamberlain, Publicity Coordinator
•
United Indian Students of Higher Education (UISHE)
Damion Barnett, Co-Coordinator (July-Sept. ’02)
James Smith, Co-Coordinator (July-Sept. ’02)
Dawn Nesja, Co-Coordinator (Nov. ’02-June ’03)
Reuel Ross, Co-Coordinator (Nov. ’02-Feb. ’03)
Amber Brown, Co-Coordinator (April-June ’03)
IV. Status Report on Goals for 2002-03
Due to changes in staff, goals were not defined for 2002-2003.
V. Status Report on 2002-03 Narrative and Contributions to President’s
Diversity Initiatives (Jon Joiner)
Transition
The unexpected departure of the incumbent in the Multicultural Cluster office
and the stop-gap appointment to fill the position accounts for a shaky beginning.
Cluster groups were starting the year at decidedly different stages of development
and preparedness. Some had a pleasantly active summer to draw from while others
faced the daunting task of reconstituting. Devoid of a tried and true working plan to
hem in the frayed parts while nurturing the whole, the interim advisor sought to
restructure working relationships within a holistic framework aided by the student
leaders and relevant history.
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Observations
Suffice it to say, the complex web of student group advising, co-curricular
promotion and academic attentiveness is an important yet challenging functional
triad. Student leaders and the advisor protem searched for all types of answers to
challenges ranging from organizational schematics to event logistics, marketing
dilemmas, policy analyses, leadership bottlenecks and budget priorities.
Concomitant to the aforementioned were some conduct issues which were rife with
jagged edges. Trying to assemble a seamless pattern of needs wants and desires
coupled with the necessary serious intervention to stave off rudimentary failures
carried and underrated emotional toll for the changing participants and the advisor.
Campus activities and the successes there from invariably contribute heavily to the
personal and academic well-being of active and inactive students alike whose
enduring loyalty to and favorable future partnerships with our institution are worthy
SALP goals, among others. Sometimes fruitful, sometimes tenuous, the protracted
negotiations with the auxiliary arm of PSU for ease of use with regard to SMSU
engendered anomie within the cluster groups.
Stipend reforms, interclub collaborations and the ever-present academic
hiccups experienced by some of our student leaders shaped the advisor’s working
tapestry. Would long established fee funded groups be amenable to sweeping
changes in the form of quarterly budget allocations or would that further deepen the
“us versus them” mistrust so commonplace in advisor/groups negotiations? Is the
SOC model a veiled disincentive in terms of new group formation when meaningful
funding is a palpable non-starter with this model? Two areas of reason, conflict and
compromise which seemed to predominate both in cluster meetings and individual
tete a tetes. To the extent that these burning issues delivered the group and
individual learning’s that stemmed from them, it was squarely worth the inordinate
amount of time given to them and their ramifications and respects. On the verge of a
potential collapse resulting from a leadership power vacuum, the NAACP @ PSU,
with substantial advisor input, bounced back into the SALP family none the worse for
wear. Elections were held, new leaders emerged and membership drives
punctuated their program offerings. Its “Lifesavas” youth appeal concert was a
sterling community event which drew high school students of color in great numbers.
Their ongoing relationship with their larger, national body at both the scholastic and
political levels helps to put PSU on the map as an institution of choice for college
bound students of color.
Policy differences between SALP and AAS got resolved in a timely and
efficient manner as good faith triumphed at year’s start. Their community
partnerships, especially with Harambee International, proved especially valuable for
the group and PSU. “Africa Night” was as usual a rousing success this year with
participation levels unmatched by any other in variety and intensity. BCAB found a
leadership charge that fueled their programming heights and brought them much
deserved recognition. Black Heritage Month highlighted their campus contributions
with the forum on “Reparations” and the Frederika Newton wow speech being etched
memories.
Queers and Allies were an organizational gem rooted in the principle of equity
and justice for all as their myriad of educational and social forums demonstrated.
Increased awareness of LGBT issues on campus and elsewhere is a mark of their
tireless advocacy. OIS strengthened their helm too and sponsored the popular
International Coffee Hour which packed the Multicultural Center every Wednesday.
The largest crowd to ever witness a non-sporting event at PSU saw the most
74
scintillating “International Night” in the ballroom this year as nearly 80 nations
dropped in to say Gutentag in all forms of expression. Las Mujeres survived
organizational changes to spearhead numerous cultural teach-ins with MeCha
culminating in the unparallel success of Chicano Awareness Week.
VSA stayed strong in the visibility arena with cross-cultural mentorships and
The Formal dance which led to an Independence Day celebration replete with the
indices of true Vietnamese cultural history. AISES provided vital support for the
Engineering and Computer Science Red Carpet Day welcoming aspiring
underrepresented majors in these disciplines and worked in tandem with UISHE to
present a Native American Cultural Awareness Week solidly brimming with the city
wide powwow and the salmon bake. Pacific Islanders Club regaled with the wealth
of Polynesian treasures in their annual Luau on the heels of their rollicking Hoffman
Hall Dance-a-thon. The Russian Club parlayed their newfound summitry into
perestroika greet and meets while TASCA ably supported the first ever
Greece/Turkey rapprochement debate held in Oregon.
VI. 2002-03 Quantitative Data
The Multicultural Cluster student organizations held over 100 events this year. The
events range from political public forums to extravagant cultural nights. This list
includes both SFC and SOC student organizations and their events. There are a
total of thirty-one (31) student organizations in this cluster. Nine (9) SFC funded
organizations and twenty-two (22) SOC clubs and organizations.
SFC Student Organizations
Association of African Students (AAS)
• Co-Sponsored Black History Month events--Poetry Slam, Musical
Performances, Africa Before Colonization, African Drumming and Art Exhibit
and a film showing of SANKOFA.
• Co-Sponsored Books not Bombs Fundraiser (2 sessions – Nov. & Jan.)
• Co-Sponsored Multicultural Celebration Fundraiser
• Public Discussion: Famine in Ethiopia
• Famine in Ethiopia Fundraiser
• Africa is not a Country, Multicultural Education Workshop
• Dinner with Harambé, Guest Keynote Speaker/Fundraiser
• Lynn Stuart & War on Terrorism, Lecture
• 24th Annual African Cultural Night
American Indian Science and Engineering Society (AISES)
• Howard Arnett, Guest Speaker
• Co-Sponsored Northwest Portland Area Indian Health Board, Scholarship
Workshop
• Native American Film Festival
• Co-Sponsor Powwow 2003
Black Cultural Affairs Board (BCAB)
• Hip-Hop & Black Music Forum, A Discussion on Finding an End to Club
Violence
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•
•
•
•
•
•
•
•
Co-Sponsored Black History Month events—“Reparations” and Fredericka
Newton speech, Poetry Slam, Musical Performances, Africa Before
Colonization, African Drumming and Art Exhibit and a film showing of
SANKOFA.
Portland Spirit Dance
Soul Food Luncheon
Spring Soccer
Art of W.A.R, poetry slam
Co-Sponsored African Cultural Night
Pajama Jam
Co-Sponsored Police Accountability Public Forum
Las Mujeres
• Fred Trujillo Benefit Concert
• Tamale Bake Sale, Fundraiser
• Co-Sponsored Chicano Awareness Week Events
• Salsa Dance, Fundraiser
El Movimiento Estudiantil Chicano de Aztlan (MEChA)
• La Raza Open House I & II
• Party in the Blocks
• Celebrating Chicano/Latino Diversity Dance
• Voter Registration, informational session
• Co-Sponsored Chicano/Latino Studies Gala
• Benson High School Visitations, student outreach
• Sí Se Puede
• Peter Bratt, Lecture
• Día de los Muertos, Lecture
• Pointer Middle School Visitation for EST
• Financial Aid, Workshop
• Taste of Latin America, Fundraiser
• MEChA Dance, Fundraiser
• MEChA Regional Meeting
• Police Accountability Forum
National Association for the Advancement of Colored People (NAACP)
• Black Studies/Malcolm X Day
• “Lifesavas” Concert and Recruitment Party
• Co-Sponsored Police Accountability Forum
Organization of International Students (OIS)
• Held Weekly “Coffee Hour” at the Multicultural Center
• Co-Sponsored a Thanksgiving Dinner for International Students and Students
from the Intensive English Language Program
• International Night 2003 (Over 700 people attended. This event was sold
out.)
Queers and Allies (Q&A)
• Held weekly movie nights
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•
•
•
•
•
•
•
•
•
•
•
•
•
•
Held Pride North West Bi-Monthly Meetings
The State of Inter-sexed Movement 2002, Presentation and Movie
Screenings
OSSERA Chapter Meetings
Queers of Color
Queer Awareness Week
Pride Volunteer Orientation
LGBT Native American, Group Discussion
Men’s Body Image and Eating Disorders Forum
Sexual Health Week, Information Booth
Brown Bag Lunch Discussions
Queers and Allies End of the Term Potluck
Race in Queer Community, Educational Forum
Queer and Straight Dating, Educational Forum
Queers and Allies Lunch and Munch, Recruitment
United Indian Students of Higher Education (UISHE)
• Fall Powwow
• Winter Powwow
• Native American Film Festival
• OIEA Youth Conference
• NACAW Events- Film Festival, Salmon Bake, Winona LaDuke-guest speaker,
Hell’s Canyon: Chief Joseph Preservation, presentation
• Native American Arts, Crafts, & Jewelry Sale, Fundraiser
• Northwest Portland Area Indian Health Board, Scholarship Workshop
• OHP Brown Bag, Information session
• Native American Graduation Honor Day Ceremony
• Pilot Rock Sundance
• The Natural Way, Lecture Series
• Native American Elder’s Dinner
• Bow & Arrow Summer Social
SFC Student Organizations-Student Leader
Arab Persian Student Organization-Hussain Shihab
• Arabian Night Persian Delight II & III
Alpha Kappa Alpha Sorority Inc.-Tia Chenault
• Halloween Costume Party/Food Drive
Association of Chinese Students and Scholars-Xiaoling Tian
• Chinese Cultural School
• China Night
• Chinese Traditional Mid-Autumn Festival
Cambodian Student Organization-Christna Chan
• Cambodian New Year Celebration
Chinese Student Association of Taiwan-Cherry Kao
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•
Celebration of Chinese New Year
Fiji Association of PSU-Ras Sandhu
• Fiji Cultural Night
Indian Student Association-Sachin Tharakan
• India Nite
• Cultural Show
• Nepali Cultural Show
• India after the Gojarat, Forum
• India Nite Movie
• India Nite Dinner
• Movie Night
• International Dance Exhibit
• Diwali Night Cultural Celebration
• Fresher’s Party, welcoming new students
• Basketball Night
Indonesian Student Association-Tenzin
• Asian/Pacific Islander Heritage Banquet
Iranian Student Association-Amir Poursafar
• Iranian Dance
Jewish Student Union-Rachel Rothstein
• No events recorded
Japanese English Exchange Club-Kristen Groth
• Weekly meetings for language exchange
•
•
Kaibigan-Filipino American Student Association-Cheryll Fernandez
New student week participants
Youth Conference
•
Kappa Alpha PSI Fraternity Inc.-Ryan Fuqua
Chapter Meetings
•
•
Korean Student Association-Dongho Lee
Spring, Winter, & Fall Term Coffee Hours
Korean Shamdn Music, Lecture
•
•
•
•
•
Muslim Student Association- Madiha Sultan
Islamic Awareness Week
Hajj Dinner
Hajj Lecture
Muslim Rights, Lecture
EIN-UL-ADHA Prayer
Polynesian Club-Havea Fuapau
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•
Lu’Au
Russian Club-Wade C. Hickok
• Origins of Chechen War, Lecture
• Leonid Smetannikov, performance
Russian Student Club- Alex Bondarenko
• Grand Opening of the Club, recruitment
• Psychology Presentation
• Concert
• Evening of Poetry & Songs
• End of the year dance
Thai Student Association-Dan Sinawat
That Lunch Club-Stephen Ngai
Turkish American Student Cultural Association (TASCA)- Ali Serdar Bayram
• Turkish Brunch
• Kurufasnlye Night, Lecture/Dinner
• Celebration of Foundation of Republic
Vietnamese Student Association (VSA)-Yen Nguyen
• Tet Festival & Cultural Show
• VAN Growing Opportunities Conference
• Unification for Social Awareness Banquet
• OVCA-VSA Dance, Fundraiser for Rose Festival
• Seminar on Vietnam/China Land Use
• Winter Semi-Formal Dance-A Magical Night
• Study Group
• Halloween Party
• THTB Potluck/Meeting
• Asian American Team Leaders Presentation
VII. 2002-03 University Service
(Not applicable)
VIII. 2002-03 Professional Involvement
This year I had the opportunity to present “Spanish Translation in an Educational
Setting” for Crook Deshutes ESD in Redmond, OR. The workshop was designed to
address issues staff faces as translators and interpreters for the school district.
Feedback was positive and I have been asked to return next year for part two.
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I also had the opportunity to attend the Pacific Northwest Student Affairs Gathering in
June. Advisors from private universities, community colleges and four-year higher
education institutions from the Pacific Northwest, gathered to network and share best
practices and used this avenue as a way to stay connected and build community and
support for each other. PSU’s Student Activities and Leadership Programs staff
learned that we are unique in that our student organizations provide most of the
programming for our university, as opposed to having a programming board with
staff in charge of events. With this model, our student leaders and members gain the
skills required for event planning, effective communication, organization and time
management that students from other institutions don’t necessarily get exposed to.
The co-curricular experience at PSU truly prepares our students for real life
situations.
IX. 2003-04 Short- and Long-term Goals
Service Provision /Assessment
One of my goals for 2003-04 year is to create a database for our office. Often
our work goes unnoticed. It is our responsibility to collect the data needed to reflect
the work, dedication and effort of the Student Activities and Leadership Programs
office. The work of our students, staff and advisors is vital to the university’s mission
of “enhance[ing] the intellectual, social, cultural and economic qualities of urban
life….” This works also “enables PSU students and faculty to apply scholarly theory
to the real-world problems of business and community organizations.” I feel it is very
important that we reflect on paper what we truly do.
Advising/ Advocacy
This year will be an exciting year for our cluster and for Student Activities and
Leadership Programs office. With the addition of new advisors, a director, and the
restructuring of our peer advisor roles, we have the potential to serve our students to
the fullest. My goal will be to meet the officers of each organization in my cluster. I
plan to attend at least one general meeting for each of the groups each term and
plan to hold regular Multicultural Cluster meetings to keep updated and connected
with all of the student leaders. I have reinstated the monthly reports and have gotten
positive feedback from students. In addition, I will attend 80% of all events sponsored
by our groups. I know it is very important and respectful to show our student
organization that PSU cares and supports them in their quest of educating, sharing,
and celebrating.
Programming/Training/Teaching
My plans for the 2003-2004 year include developing a faculty advisor training
program for our new faculty advisors. This training will include a clear outline of their
duties and responsibilities as well as a review of SALP’s policy and procedures.
Many faculty advisors identified needing direction and a clear understanding of their
role. In addition to the training, I hope to develop strong working relationships with
the faculty advisors and establish a sense of connection between them. Many have
felt alone in their role and I want to address this by creating opportunities for them to
come together and network, brainstorm, and support each other. At the end of the
year, I plan to have a recognition ceremony and present them with a certificate of
appreciation for their contribution to our student groups and to our office. I believe
this will increase retention and perhaps encourage more faculty to become involved.
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Given the nature of my job, my role is constantly aligned with the President’s
Diversity Initiatives. My role as advisor for the Multicultural Cluster gives me a daily
opportunity to 1) enhance the institutional environment, curriculum, and scholarship;
2) help increase the number of students from under-represented groups by providing
our student leaders support and guidance so that they can in turn speak to potential
students about their positive experience here at PSU; 3) through the events and
celebrations our student groups host, our under-represented faculty, classified staff,
and administration have the opportunity to unite and support, celebrate and increase
our visibility on this campus. Once we start feeling welcomed and appreciated others
will want to follow; and 4) I have the opportunity to work with our students who are
our connection with the diverse communities of the region. We touch their lives
everyday.
University Service
Given that I am new, I would like to do some research before I decide which
committees to engage in. These will be identified at a later date. Realistically, I can
engage in two committees until I get a true grasp of my time requirements.
First and foremost, I want to start taking classes and work towards my
masters. That said, I plan to request admission into the PACE program here at PSU
for winter term. Aside from this, I hope I have the opportunity to attend a national
conference to explore professional organizations that I might want to affiliate with. I
also want to take some time to train on Banner.
X. Appendices
For this, I have selected a few items that reflect the scope of events our students
hold or resources they have created. I have also attached an “Events to do list” that I
created to assist our students with their event planning and to assist me in follow-up.
1. Event Flyers
• OIS International Night 2003
• Hip-Hop & Black Music Forum, A Discussion on Finding an End to Club
Violence
• Native American Cultural Awareness Week Powwow
2. Events to Do List
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Outdoor Program
Todd Bauch, Coordinator
EXECUTIVE SUMMARY
On October 14, 2003 the new Program Coordinator, Todd Bauch, began as
the professional Program Coordinator. According to Outdoor Program legend, this
was the first time since 1972 that there had been a staff person whose only purpose
was the operation of the program.
The first eight and a half months were a time of much activity.
• The initial staff of one Student Coordinator, 6 trip leaders and two volunteers
grew. During the Spring Term there was one Student Coordinator, 6 trip
leaders, one hourly and 11 volunteer staff. The Student Fee Committee
approved an additional 2 Student Coordinator for the following year.
Additionally, many of the volunteers were approved to become trip leaders in
the fall of 2003.
• The Equipment Center, formerly the known as the Hanger, was open regular
hours. It had as many as 50 renters a month and earned as much as $735 in
a month. This is above and beyond the trips that were outfitted out of it.
• The Climbing Wall started as a proposal that was funded but shelved. By the
end of the fiscal year a contract was signed with a builder.
• For the first time, a structured way of developing Program Trip Leaders was
introduced. The Student Outdoor Leadership Seminar was attended by 8
students who each received 2 credits. Five of those students were approved
to propose activities for the fall term. One was hired to work in the new
Climbing Center.
• For the first time in three (or more) years, the Outdoor Program did not go
over budget. Structure was established in the budgeting of trip prices and the
expenditure of funds.
• Students were held accountable infractions of university and state rules.
Outdoor Program policies began to take root.
• By the end of the Fiscal Year 2003, 538 people had participated in activities
that the Outdoor Program had sponsored.
• By the end of the Fiscal Year 2003, 212 people had been issued equipment
from the Equipment Center.
All total, 850 people spent approximately 1238 days with the Outdoor
Program. They were either on a trip, in a presentation or class or using equipment
checked out to them.
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TOP 3 HIGHLIGHTS/ACCOMPLISHMENTS
The current Program Coordinator started in October of 2002. He was the first
to hold this position as a full-time employee since 1972. The numerous
accomplishments of this year should be attributed to having a full-time staff member
who watched over the daily operation of the program while simultaneously plotting
the future course of the program. There were three areas that seemed to rise above
the others in importance.
Staff
When the Program Coordinator began in October, the program was staffed
by two volunteers, one stipend Student Coordinator and six trip leaders paid
honorariums. The individuals took care of their responsibilities, when they knew what
those were, but had little concern for the program as a whole. Or if they were
concerned, they chose not to become involved beyond rendering an opinion.
In June of 2003, the Program Coordinator conducted End of the Year
evaluations and goal setting sessions with 19 volunteers and trip leaders. This net
gain of 10 people was quite impressive, especially when the 10 new people were
volunteers. The comments form the evaluation sessions were even more telling of
the changes that had transpired during the past eight and a half months. Individuals
indicated the following:
• A sense of community that was lacking before. People were helping each
other.
• An increase in the number of women associated with the program.
• An environment that was conducive to learning and developing as a leader.
This was a building year. A large amount of time and energy was invested in
new volunteers in hopes that they would progress to the next levels. Many of the
volunteer staff is posed at the brink of becoming assistant or head trip leaders. This
was largely due to their participation in the Student Outdoor Leadership Seminar that
the Program Coordinator taught in during the Spring Term.
Next year the Outdoor Program expects this to continue. There will be four
Student Coordinators each taking responsibility for one of the following areas:
Promotions/Marketing, Volunteers/Office Operations, The Climbing Center and The
Equipment Rental Center. With these students watching over the daily operations of
the program, the Program Coordinator hopes to dedicate more time to further
develop the program and the people associated with it.
Rock Wall
Two-plus years were invested into this proposal prior to the arrival of the
Program Coordinator. After being the position for 6 to 8 weeks, the Program
Coordinator started to move forward with “a proposal that was very close to being a
completed RFP.” After ten months of false starts, reworked proposals, new drawings
and committee meetings, a builder has been chosen and contracted. A budget-tobuild started at $160,000 and grew to $200,000. Luckily, that was the amount that
had been allocated and put in reserves.
Of this incredible budget, only $85,000 to $90,000 is ear marked to build the
wall. The rest goes to restructure the room which will house the wall as well as long
over-due ADA changes to the Stott Center. However, by the middle of October, the
Stott center will have one less racquetball court and one more Entre Prises Climbing
Wall.
Budget
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During the last three years the Outdoor Program has finished the fiscal year
in the red. Outdoor Program legend told that these numbers ranged from $20,000 to
$3,500. On his first day, the new program coordinator attended a budget overage
hearing and asked to be forgiven for a $7,000 overage from the FY ’02.
The FY’03 budget was large with unrealistic amounts allocated to wages and
trip expenses. This resulted in an surplus this year. The exact amount has yet to be
seen but the Program expects $25,000 in the black when the books are complete. A
request for a roll over will be made in November for two projects, a new trailer to
carry rafts and crucial, physical improvements to the Equipment Center. The rest will
be returned to the Student Fee Committee.
A large amount of time was dedicated by the Program Coordinator to the task
of building a fair and realistic budget for FY’03. Hopefully, the issues of the past
instabilities will continue to smooth out.
2002-03 EMPLOYEES/STUDENT EMPLOYEES, POSITION, STATUS
Professional
Todd Bauch, Program Coordinator, Returning
Student Coordinators – Stipend
Courtney Meadows-West, ODP Student Coordinator, Returning as Student
Coordinator of Volunteers and Operations
Outdoor Instructors – Honorarium
Martin Cenek, Rock and Snow Based Activities, Returning
Jon Jansky, Rock Based Activities, Returning as Student Coordinator of the Climbing
Center
Joe Johnson, Rock and Snow Based Activities, Returning
Courtney Meadow, Land and Water Based Activities, Returning
Joe Miller, Water and Snow Based Activities, Returning
Jesse Burkhardt, Rock and Snow Based Activities, Graduated
Ross Henry, Water Based Activities, Graduated
Hourly Paid
Clint Anderson, Equipment Specialist, Returning
Volunteers
Daniel Bleckinger, Returning
Laurie Hotovy, Returning as a Climbing Center Assistant
Theron Jourdan, Returning as Equipment Center Coordinator
Alan Krause, Returning as Water Based Activities Instructor
Shawn Lambert, Returning
Andrew Marshal, Returning as Student Coordinator of Promotions and Marketing
Avie Meadow, Returning as Climbing Center Assistant
Tait Schaffer, Returning
Alex Tolger, Returning as Land and Snow Based Activities Instructor
Neil El-Tobgy, Returning as Water Based Activities Instructor
Naveen Mandanda, International Student trying to return
Paige Shell-Spurling, graduated
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STATUS REPORT ON GOALS FOR 2002-03
There was an attempt to establish goals for the 2002-2003. These goals were
very generic and really lacked an understanding of what the Outdoor Program
needed or was capable of doing. Also lacking was a vision of how the Outdoor
Program fit into the environment of Portland State University. For this reason, it is
unrealistic to report on the status of these goals.
The Program Coordinator has established goals for the year to come and has
vowed to create an Advisory Committee by October to assist with the direction of the
Outdoor Program in attaining these goals.
STATUS REPORT ON 2002-03 CONTRIBUTIONS TO PRESIDENT’S DIVERSITY
INITIATIVES
Enhancing the Institutional Environment, Curriculum and Scholarship
The Outdoor Program worked hard this year to make activities and services
accessible to more people on campus. The Outdoor Program prides itself on
enhancing the institution by enabling people to find a respite from life in the city and
academic pressures. By providing this service, we are convinced that people return
the university with the ability to accomplish greater objectives.
Increasing Numbers of Students from Under-Represented Groups
Although it was always a presence on campus and had many international students
attend trips, the Outdoor Program had the reputation of a “white, guys club.” This is
not entirely the fault of the prior leadership; outdoor recreation in general is full of
Caucasian males. This year, not only did the program’s clients reflect the diversity of
the institution but the staff did as well. The number of woman involved in the
leadership of the program tripled and we had our first Indian student volunteer.
Another Indian student was hired to work in the Equipment Rental Center next year.
Although this may not actually be “increasing the numbers of students from underrepresented groups,” we are trying hard to help them find a home once they get
here.
Increasing Numbers of Persons from Under-Represented Groups in Faculty,
Classified Staff and Administration
It was doubtful that the program had much of an effect in this area.
Strengthening Connections with Diverse Communities in the Region
The Outdoor Program reached out to the community numerous times this
year. These outreaches included a nine day - Wilderness First Responder Course
and film series debuts.
The Outdoor Program Coordinator also served on the Clackamas River Basin
Council this year the representative for the Recreation Interest Group. This council is
an advising body for activities, developments and improvements made along the
numerous streams and creeks that feed into the main stem of the Clackamas River.
2002-03 NARRATIVE
General Operations/Office/ Resource Center
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The new Program Coordinator, Todd Bauch, started on the 14th of the
October. He was welcomed by both the staff of the Outdoor Program and the
Student Activities and Leadership Program. He spent much of the first two weeks
getting familiar with the structure of the PSU, SALP and the Outdoor Program (ODP).
Two weeks after his arrival, Todd departed for Charleston, SC to attend the
International Conference of Outdoor Recreation and Education. This conference is
typically attended by non-profit outdoor programs, such as universities, municipals
and military bases. In addition to networking and introducing the members of the
organization to PSU’s ODP, information was gathered in the areas of rock climbing,
transportation and educational concepts.
The Budget for Fiscal Year 2004 was submitted on the 20th of December.
This budget included the proposals for the Outdoor Program, Rental Hanger and
new Climbing Wall. Extra effort was put into building, and in some cases re-building,
the budget so that it reflected what we want to accomplish in the program next year.
Specifically, the budget for the Outdoor Program was shaved down a little to portray
a more accurate vision of its operation. One the other hand, the Rental Hanger’s
budget was increased to enlarge the inventory and extend operational hours. This
was done in order to make camping and outdoor equipment available to a larger
population at PSU. The operational budget for the climbing wall also reflected the
overall program vision of reaching and serving a larger number of students, faculty
and staff.
A constant presence in the office paid off in the Fall Term as we interviewed
10 potential volunteers. These interviews consisted of an hour talk with the Program
Coordinator, a shorter talk with one or two student staff and final session with the
Coordinator. We felt this long process give us an opportunity to get to know the
prospective staff person while at the same time giving them the opportunity to get to
know us. This group of ten grew to 18 at one point and eventually stabilized at 14.
This was a record number of volunteers for the ODP. Many of these volunteers have
progressed to paying positions with the program. It also allowed the Program
Coordinator to refine the process for future years of program development and
volunteer staffing.
One of the ways that the Program looked to engage all these volunteers, as
well as some of the paid staff, was to create a Student Outdoor Leadership Class
during the Spring Term. There were 8 people taking it for credit and 3 sitting in for
the experience. This class met once a week to learn the intricacies of trip
orchestration and leadership. The class was to culminate with a week long
Expedition after finals, which was to serve as the final project for the class giving the
students a chance to practice the concepts that were discussed. However, it was
decided that the week long trip would be cancelled for lack of interest. The students
seemed to be excited about the class. The topics discussed included the concepts of
time, recreation, risk, group dynamics and the ability of the group to lead its self and
finally leadership skills and characteristics.
During the Winter and Spring Terms, the ODP actively promoted itself on
campus. This ranged from tabling around the Smith Center to co-sponsoring The
Elements of Adrenalin Film Festival with Honda, Outside Magazine and Saw Tooth
Productions. One of the ODP volunteers, Lorie Hotovy, redesigned the ODP logo to
replace the “generic” logo that the program used in the past. The new logo, as
approved by the staff of the ODP, captured the essence of an outdoor program
housed in an urban university. It included a mountain, a river and buildings. The ODP
was very proud of it and began using it immediately to brand itself on the campus.
86
One of the bigger events the ODP was moving forward on at the end of the
year was a rafting permit on the Upper Clackamas which, located within an hour of
campus. This permit would give us the ability to offer very economical river trips on a
quality river. The permit cleared through PSU’s Contract Officer and was in the
hands of the US Forest Service.
Two new Student Coordinator Positions were filled for F.Y 2004: a
Coordinator of Promotions and a Coordinator of Volunteers and Trip Leading. In
addition to meeting with the new Student Coordinators, the Program Coordinator was
able to have a one-on-one meeting with each of the 18 staff members to discuss
“The Good, The Bad & The Goals.” These discussions allowed each of them to
provide and receive feedback on what was working, not working and what they
would like to accomplish next year.
Trip Leading Component
Much to the surprise of the SALP professional staff, the ODP established a
schedule of trips for each term prior to finals week of the term before. The schedules
were balanced offerings of advanced trips and beginner trips.
The beginning of the Winter Term found the ODP focusing on program and
staff development. A staff retreat in Trout Lake, Washington was conducted during
the first weekend of the term. The warm weather put an end to our ski trip on the last
day. However, the first day and a half were used for round table discussions about
program mission, dealing people who bring drugs and alcohol on a trip and how to
run pre-trip meetings for participants. We also conducted interactive sessions to
educate staff on state and department vehicle policies and the use of avalanche
beacons. The second weekend found us facing the possibility of canceling a
backcountry ski trip. Instead, we decided to conduct a winter camping seminar for
two registered clients and a handful of staff. This skill development session paid off
the next week when we had nine participants on an overnight snowshoe trip. This
would be the only trip to go out this term.
Spring Break marks the annual ODP sponsorship of a Wilderness First
Responder Class. For this event the ODP contracted with the Wilderness Medicine
Institute for a 9 day long class in advanced first aid for wilderness travelers. Despite
logistical difficulties, it was once again a great success. There were 28 participants
each paying $500. This was one of times that we activity sought participants from
outside of PSU and “let knowledge serve the city.” The participants included
students, staff, Portland community members as well as regional people.
The Spring Term was very strong with educational seminar activity. April
started with the Mountaineering Seminar. This seminar was three weekends long, a
very demanding endeavor which culminates with a summit attempt on Mt Hood. It
was also very popular this year with 11 out of 12 positions filled. The second activity
on the schedule was the White Water Kayaking Seminar, a four-week long seminar.
This seminar hit the maximum participation level of 8. Needless to say, the amount of
time spent with these two groups of people was large.
Alas, all was not wonderful in the Outdoor Program during the open weeks of
the term. We had an especially bad run with Motor Pool vehicles during April. It
began with an accident on April 6th where we wrapped a 15 passenger van around a
power pole on the way to Mt Hood. There were 6 people in the vehicle who were
rattled but not seriously injured. The vehicle was slowing from 40 mph for an
oncoming snowplow when it hit a patch of slush on the road and control of the
vehicle was lost. The vehicle slid into the pole sideways, nearly collapsing the roof.
87
First Aid was administered by the staff of the Outdoor Program until emergency
squad arrived.
A two-hour staff debrief was conducted immediately upon return to campus.
During this time a number of transportation changes were suggested for further
review. These included:
• only using Mini-Vans
• securing equipment loads with cargo nets
• trip packets created by the office staff that include all client and trip
information
• Creating a “trip box” that has first aid kit, camera and other equipment to
handle a vehicle accident
• Studded Tires for Vans
• Training of Students on how to handle emergency situations beyond the initial
and immediate care of CPR and First Aid.
• Closer watch by drivers to not let the vans be overloaded OR
UNDERLOADED.
One week after the accident, a group of student leaders attended the
Intermountain Student Outdoor Leadership Conference in Salt Lake City, UT.
The conference was a great experience. After obtaining prior approval from the
Program Coordinator, the students drove to Moab, UT to mountain bike and hike.
Upon returning to campus, they returned the mini-van to State Motor Pool at
Swan Island. By the end of the next day, it was reported that a full can of beer
was found in the vehicle. The student leaders had informed the Program
Coordinator 10 minutes prior to his getting the voice message
Within three days, a fact finding meeting was held with the five students. The
stories eventually matched the story told my Motor Pool. Two days later, the
students were issued their sanctions. These included assisting SALP Advisors in
the teaching of Driver Training, creating a Brochure that can be handed out
during driver training and cleaning of the SALP van for the next two terms. These
sanctions were designed to be beneficial to the Outdoor Program and SALP and
educational to the students while at the same time setting the president that
Alcohol infractions were not to be tolerated.
Equipment Rental Center
When the new Program Coordinator arrived the Rental Center was shut down
for a major inventory process. A large portion of the process was spent trying to reestablish the physical organization of the “Hanger.” A numbering and recording
system was set up to track the acquisition and disposal of equipment. The history of
damage and repairs can now also be tracked for each specific piece of equipment.
Brian Fields was hired as the Hanger Manager. He was the Hanger Manager
two terms prior and familiar with the equipment and systems that were present at
that time. He worked with the Program Coordinator to re-establish some systems
while creating and improving others. He was responsible for the recovery of
approximately $4500 worth of inventory. This equipment was either inappropriately
checked out, not returned by past trip leaders or stolen. If the ODP had to replace
this equipment at retail prices, the cost would have been nearly twice as much. The
Equipment Hanger re-opened for rentals within 4 weeks.
Brian left the program at the beginning of the winter term. The Program
Coordinator decided to manager the Hanger for a couple of months to get it
operating in the desired fashion. In reality, the Program Coordinator continued to
88
manage the Hanger until the end of the Fiscal year. Doing so allowed him to fully
understand what happened in that area of the program. However, because of other
responsibilities, the Hanger progressed slower than it could have with a dedicated
student manager.
The Hanger became very active during Spring Break and the Spring Term.
The monthly income from rentals went from $46 to $735 by the last month of the
Spring Term.
In June, a second Hanger Specialist was hired. The position of Hanger
Student Coordinator was also filled. This staff will remain through the next fiscal year.
Finally, the name Equipment Hanger was changed to the Outdoor Program
Equipment Center.
Climbing Wall
In November, Alex Accetta, Advisor to Recreation and Program Coordinator
met with Dick Piekenbrock and Tom Arnich, both Architects within Facilities. This
meeting was to re-establish the climbing wall as a priority with their department and
ours. A number of details needed to be address, such as whether this project will be
considered as an acquisition of a piece of equipment or building an addition to the
building.
Alex’s understanding was that the project was all planned out. He had worked
with a Facilities Architect last year to create a proposal and thought this proposal
would move the project forward. Reality was that the proposal was just that, a
proposal. Whole new plans and drawings would end up being created.
In the initial months the project took great leaps forward, timeline drawn up,
building inspectors, a site visit to Nike Campus to see their wall, telephone calls, as
well as drawing and renderings. The Request for Proposal was to be completed and
available to bidders by the end of January.
As the details of the wall were developed for the proposal, the date of open
fluctuated from August to October. The price also fluctuated from $200,000 to
$250,000. A project that was originally proposed at $160,000 originally actually grew
to $250,000! It settled back to $200,000. The difference seemed to have come from
a less than thorough initial project proposal created by the original facilities architect.
Fortunately the money set in reserve totals $200,000.
Numerous discussions were had with and within Facilities about the proper
way to build the wall, usually revolving around the whether or not to use a general
contractor. Facilities, once again, replaced the assigned architect. More drawings
were made, removing all of the “extras” from the room so that as much money as
possible would be directed toward the actual wall.
A meeting was conducted with the Building Manager at the Stott Center. It
was determined at the meeting that if a new Recreation Center was built, the rock
wall would not necessarily have to be moved out of the Stott Center. It could be used
as a second rock wall.
It wasn’t until May that the Rock Wall Project went out to bid. Improvements
and changes to the room would be done in house with the wall being bid out. This
ended up as a $200,000 project, of which $85,000 -$90,000 was allocated to the
actual climbing wall.
Although it went through many gyrations in June, a builder was awarded:
Entre Prises. The project committee originally awarded the contract to Nicros but
they were unable to meet the conditions of the contract by obtaining an in-state
contractor’s license. A contract was written up with Entre Prises and the committee
will meet with this company at the beginning of July.
89
Finally, a Student Coordinator of the Climbing Center was filled for FY 2004.
Four current ODP volunteers have been hired to work at the wall once it is complete.
Two outside people have expressed interest and will go through an interview process
at the beginning of August.
2002-03 QUANTITATIVE DATA
Month
Area
Num. of
Users
Num. of User
Days
Income
Equipment
Center
Resource
Center
Trip Leading
monthly total
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
0
0
$0
*
*
$0
53
53
105
105
*
$0
7
15
*
*
*
$0
104
111
54
69
*
$0
July 2002
August
2002
Equipment
Center
Resource
Center
Trip Leading
monthly total
September
2002
Equipment
Center
Resource
Center
Trip Leading
monthly total
October
2002
Equipment
Center
Resource
Center
Trip Leading
monthly total
November
2002
Equipment
Center
Resource
Center
Trip Leading
monthly total
90
December
2002
Equipment
Center
Resource
Center
Trip Leading
monthly total
20
41
$90
*
*
$0
0
20
0
41
*
$90
Equipment
Center
Resource
Center
Trip Leading
monthly total
30
60
$115
*
*
$0
36
66
57.25
117.25
$466
$581
50
100
$225
*
*
0
36
86
8
108
0
$225
16
56
$234
*
*
0
74
90
290
346
$14,434
$14,668
17
50
$46
*
*
0
35
52
92
142
$1,414
$1,460
38
72
$643
*
*
0
276
314
148
220
$3732
$4,375
34
68
$735
January
2003
February
2003
Equipment
Center
Resource
Center
Trip Leading
monthly total
March
2003
Equipment
Center
Resource
Center
Trip Leading
monthly total
April 2003
Equipment
Center
Resource
Center
Trip Leading
monthly total
May 2003
Equipment
Center
Resource
Center
Trip Leading
monthly total
June 2003
Equipment
Center
91
Resource
Center
Trip Leading
monthly total
FY Totals
*
*
0
24
58
~850
people
22
90
~1238.25
days
$245
$1,080
~$22,479
*Indicates information not collected, this year, but will be collected next year. Some
of this information was not available because it was prior to the Program
Coordinator’s hire date.
2002-03 UNIVERSITY SERVICE
Program Coordinator
Search Committee for Director of Residential Life, May 2003
Party in the Park Planning Committee, June 2003
2002-03 PROFESSIONAL INVOLVEMENT
Program Coordinator
• Organizations
Association of Outdoor Recreation and Education
American Canoe Association
Clackamas River Basin Council
• Conferences
International Conference of Outdoor Recreation and Education,
Charleston, NC.
• Classes Taught
Student Outdoor Leadership Seminar, Class offered by ODP during
Spring Term.
Program Staff
• Conferences
Intermountain Student Outdoor Leadership Seminar, Salt Lake City, UT.
• Class/Trainings
Wilderness First Responder, nine day long first aid class, PSU.
Student Outdoor Leadership Seminar, class offered by ODP during
Spring Term.
2003-04 SHORT AND LONG TERM GOALS
Service Provision
• The Outdoor Program will offer at least one educational seminar each term to
the PSU population.
• The Outdoor Program will offer a schedule of outdoor, adventure activities to
the population of PSU. Of the events scheduled, a goal of operating 50% of
the trips has been established.
92
•
•
•
•
The Outdoor Program will offer an expanded Equipment Rental Program to
the PSU and City of Portland Community that will help them plan their own
adventures. The goal of this expanded program will be to have 15 paying
renters per month.
The Outdoor Program will open the PSU Climbing Center to the PSU
Community, focusing on providing both a facility and educational
components.
The Outdoor Program will expand and better advertise its Resource Center
which will include maps, guidebooks and instructional materials. The goal of
30 visits or phone calls a month has been established.
The Outdoor Program and its Coordinator will support recognized student
organizations in their organizational development. This may be done by way
of actual programming or providing equipment for the club use.
Advising and Supervising
• The Outdoor Program Coordinator will conduct pre-trip briefings and post-trip
debriefings with instructor teams.
• The Outdoor Program will conduct monthly all-staff meetings.
• The Outdoor Program Coordinator will conduct quarterly one-on-one
meetings with the staff of the Outdoor Program.
• The Outdoor Program Coordinator will staff evaluations once a year.
• The Outdoor Program Coordinator will offer one student staff development
opportunity each term in the form of a retreat, class or educational trip.
Advocacy
• The Outdoor Program Coordinator will solicit each quarter’s programming
from the student leaders as a way of representing the voice of the students at
large.
• The Outdoor Program Coordinator will develop at Outdoor Program Advisory
Committee to represent the PSU community in the operations of the program.
Assessment
• The Outdoor Program Coordinator will support the Recreation Program in its
effort to establish assessment practices.
• The Outdoor Program will access the participation the number of minority
students involved with the program as participants.
Diversity Initiative
• The Outdoor Program will increase the number of minority students involved
with the program as staff by 5%.
• The Outdoor Program will increase the number of Women involved with the
program as staff by 10%.
University Service
• The Outdoor Program Coordinator will serve on one departmental committee
and one multi-departmental committee.
93
•
•
•
•
The Program Coordinator will attend one professional conference each fiscal
year.
The Program Coordinator will take personal opportunities to maintain
professional skills in various areas of outdoor activity.
The Program Coordinator will further develop his ability to market the
program.
The Program Coordinator will develop knowledge required to engage people
in meaningful volunteer experiences.
94
Recreation Cluster
Alex Accetta, Advisor
I.
II.
Executive Summary
96
Top Three Highlights/Accomplishments
Sports and Recreation Week
Student Recreation and Housing Center Conceptual Study
Creation and Recognition of Campus Recreation Program
III.
97
97
97
98
2002-2003 Employees/Student Employees
98
Goal 1 SALP Service
Goal 2 Advising/Supervising
Goal 3 Programming/Teaching/Training
Goal 4 Advocacy
Goal 5 Assessment
Goal 7 Professional Development
99
99
100
100
101
101
102
V. Status Report on 2002-2003 Contributions to the President’s Diversity
Initiatives
Staffing
Program Participation
Peter Stott Center Usage
103
103
103
103
VI.
Narratives
Aquatics
Club Sports
Intramurals
Student Recreation Center
105
105
106
109
110
VII.
2002-2003 Quantitative Data
Circuit/Weight Room
2003 Locker Rentals
Intramurals
Student Recreation Center Survey
112
112
113
114
114
VIII.
University Service
115
IX.
2002-2003 Professional Involvement
116
X.
2003-2004 Short and Long-Term Goals
116
XI.
Appendices
117
95
I.
Executive Summary
The 2002-2003 year was one of significant growth and the beginnings of
potentially fundamental changes in how Student Recreation is viewed on the
Portland State Campus.
In a time when the University is continuing to grow enrollment, it is important for
student recreation to match the needs of the new demographics associated with that
growth, as well as to expand the programs for those students who are seeking
opportunities to exercise more than just their mind.
To meet these goals, the student recreation program grew significantly in 20022003 and is forecasting even more growth in the coming years.
The intramurals program expanded the number of students involved in the
program by over 100%. More importantly, they increased the quality of the programs
while at the same time beginning the venture of becoming more of a fiscally selfsustaining program.
The Club Sports program reached never-before-seen heights - at its peak, it
had 23 active clubs. Once again, the growth in the number of clubs was equaled by
a noticeable increase in the quality of the clubs. Some highlights of this new quality
include: representing the entire Northwest Region at the Goodwill International
Sailing Regatta in Newport Beach, California; initiating and managing a consortium
of six Oregon universities in a men’s soccer league, the Cascade Collegiate Soccer
League; the introduction of the Table Tennis club that grew to have over 100
members and who hosted two tournaments and brought the US Table Tennis Coach
to Portland State. These are but a snapshot of the phenomenal growth and
programs of this newly functioning unit of Student Recreation.
The Aquatics program undertook fundamental changes to the way the program
is managed and to the role of the program in promoting aquatics across campus.
With a clearer vision for the program, student leaders became more invested in
representing their area with pride and made substantive changes to the aquatics
area including significant equipment upgrades, new lifeguarding protocols, and the
establishment of an Aquatics only schedule. This essential service provides all of
the Aquatics management for the entire university.
The final approval of the rock wall which is to be in the Stott Center, and the
subsequent selection of Entre Prise to construct the wall in the summer of 2003, is
due in large part to the work and cooperation of all of the members of the student
recreation team.
Significant changes were also implemented in the management of the Peter
Stott Center, including the implementation of a subsidy to make the use of the locker
rooms affordable for students, new leadership opportunities for the hourly
employees, and the carrying out of employee recognition events. These changes
have had significant impact on customer service as well as staff retention and have
alleviated some of the recent tension between the multiple-users in the Stott Center.
96
The student recreation program produced the first-annual Sports and Rec
Week, a collaboration multiple aspects of campus life coming together to promote
fun and healthy lifestyles across the entire PSU campus. Additionally, this program
also encouraged and financed the creation of a forty foot student mural that was
added to the Peter Stott Center.
Finally, and most importantly, the programs have begun to be seen as part of
the fabric of the university. With recent research by NIRSA demonstrating a direct
correlation between students use of recreation programs and higher levels of student
academic success, it is a great time to move forward with the work of the Student
Recreation Center Committee’s work in investigating the building of a brand new
student recreation center. A building like this, and the programs that are provided,
can serve as a cornerstone to the University and it is the hope of the members of the
student recreation cluster that such a dream can come true.
II.
Top Three Highlights/Accomplishments
Sports and Recreation Week
Ð This event was a week-long celebration of the activities that are part
of the recreation and healthy choices that a member of the Portland
State community can participate in. The events included: a student
art show; intramurals games; a showing and discussion of the Oregon
Public Broadcasting’s “Rocks with Wings”; the “Healthy Lifestyles
Extravaganza”, an event with all the recreation, sports, and health
providers on campus; Pool PhLicks, a showing of “Jaws” in the pool,
two Varsity basketball games; and a Table Tennis demonstration by
Scott Preiss, the US National Table Tennis Coach.
The week was a collaboration between many student and
campus groups, including: Women’s Resource Center, Speaker’s
Board, Food for Thought Café, Multi-Cultural Center, Student Health
Services, Viking Athletics, the Film Committee, the Art Committee,
Student Activities, Oregon Public Broadcasting, and of course the
entire Student Recreation Program.
Student Recreation and Housing Center Conceptual Study
Ð A large part of the year was consumed by a substantial study
undertaken by students and staff on behalf of the student recreation
program in an attempt to identify the possibilities of building a new
student recreation center and providing the programs that would
support such a building. There were many complex pieces to this
accomplishment, among the highlights are: a web-survey and dataanalysis of over 850 students, faculty and staff; the hiring of Yost
Grube Hall architecture firm to undertake the actual creation of a
conceptual model; student and user group open forums to gather
input; an open-house for the Portland State community to learn about
the concept; and the creation of a web site
(www.studentreccenter.pdx.edu) which summarizes the work of the
97
committee. The committee intends to take this work and use it as the
groundwork to run a student referendum in which they hope to secure
the needed funds to see the project to completion by 2007.
Creation and Recognition of Campus Recreation Program
Ð Over the course of the year much work was done to solidify the
essential components of what has grown to become known as
Campus Recreation. The major accomplishments associated with
this growth include: acceptance of the concept by the Student
Activities and Leadership Programs Advisory Board; the creation of a
multitude of web-sites providing information to the PSU community;
the initiation of a logo and a marketing plan to promote recreation; the
realization of a reduced locker-room fee which increased utilization of
the programs; successfully initiating a staff development program for
the employees working in the Peter Stott Center; and the initial
implementation of a Club Sports Council.
The creation of this Campus Recreation program will provide
more appropriate venues for marketing, cleaner lines of
communication between members of the program, more focused
attention on the staff development, and more intentional energy
dedicated towards producing quality programs for Portland State.
Further, by acknowledging that the actual are programs are open to
the entire Campus Community, it begins to be one of the few places
on campus where students, faculty, and staff are on an equal playing
field. This is one of the strengths of a Campus Recreation program
and should result in more vested interest and acknowledgement of the
student leadership in this area.
III.
2002-2003 Employees/Student Employees
The Student Recreation program has grown extensively from the previous year. The
staff that puts on the programs and services provides an essential component to
Campus life that is mostly provided by student leadership. The employees managed
and hired by Student Recreation in essence run the Peter Stott Center over fifty
percent of the time it is open. In partnership with Auxiliary Services, we provided the
day-to-day operations which provide the entire campus the opportunity to engage in
healthy physical activity.
In summary, the Student Recreation program provides the funding and management
for:
70+ Hourly Employees
5 Stipend Employees
4 Contracted Club Sports Coaches
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Aquatics
Andy
12
Lifeguards
Intramurals
John
Campus
Recreation
Alex
2 IM
Assistants
4 Paid Coaches
Student Recreation
Programs and Services
15 IM Staff
23 Club Sports
2002-2003
Group Fitness
Christy
10 Volunteers
Rental Program
3 Staff
12 CR/WR
Staff
5 Building
Ambassadors
20 Locker Room
Staff
Outdoor
Program
Todd
6
Trip Leaders
For the first three months of the 2003 Fiscal Year, the Student Recreation Program
still included the Outdoor Program. During this time we were doing a job search for a
full-time Outdoor Program Coordinator. If you add
these employees to the scope of the management for Student Recreation you would
add: two student coordinators, eight volunteers, and six trip leaders. As of
approximately the beginning of the academic year, we had offered a full-time position
to Todd Bauch who then took on the daily management of the Outdoor Program.
In the beginning of the next 2003-2004 Academic Year, the Outdoor Program
will be under the umbrella of the newly recognized Campus Recreation Program.
Following is a direct summary of progress made on the identified goals for the
Student Recreation program for 2002-2003.
Goal 1 SALP Service
1) Create a stronger link with the academic disciplines so that we can better
utilize each other’s work and talents.
Â Worked with the School of Community Health to provide internship
opportunities for student on campus. We were able to secure one
99
2)
3)
4)
5)
intern for Winter Quarter who helped us promote Sports and
Recreation Week.
Hope to collaborate with Front Office Staff to serve as a better outlet to help
promote recreation opportunities
Â We utilized the front office staff through Tuesday Tidbits, display of
recreation related materials, provided Stott Center paperwork, and
involved them in work towards re-vamping driver training.
Serve on the Peter Stott Advisory Committee
Â I continued in my role on the PSC Advisory Committee, although it is
better identified as the Administrative Team now
Collaborate on leading Student Coordinator Training
Â In conjunction with Student Activities staff, we did coordinate a threeday leadership training in September, 2002
Create specific student leadership roles in the staffing of the Stott Center.
Â During the 2003 year, I was successful in transforming the role of the
Peter Stott Center Building Manager into one based on leadership.
Some of the tangible changes included: creating a new title, “Building
Ambassador”; relocating them to the main office so they are more
accessible to the users; increasing job responsibilities to include staff
management of the weight and circuit room staffs; implemented
weekly meetings for this staff; included Building Ambassadors in
weekly professional staff meetings; and encouraged the Building
Ambassadors to lead the quarterly all-staff meeting.
Goal 2 Advising/Supervising
1) Development of a Club Sports Board that would encourage collaboration and
accountability between club sports.
Â The Club Sports were, for the first time, meeting as a whole to discuss
issues related to the sports as a whole. This Council is currently in its
third draft of a constitution and an operating manual before it becomes
official
2) Develop SOC Dance Organizations into a unified group that promotes dance
as another recreation outlet for students.
Â The SOC Dance Organizations had a difficult time finding a home with
the limited space available in the Peter Stott Center. In the beginning
of the year we had groups who could not find time and therefore they
took their organizations elsewhere.
Goal 3 Programming/Teaching/Training
1) Increase Intramural participation to 300 per quarter
Â This goal was met
2) Put on the 2nd annual Sports and Recreation Day which will include a fitness
“fashion show,” collaboration with the Film and Art Committee
Â This goal with met and exceeded. Please see the Top Three
Accomplishments
3) Finalize construction of the Rock Wall.
Â The Rock Wall was finally approved, selection of a contractor was
finalized, and the Rock Wall should be up and running by the
beginning of the 2004 academic year.
100
4) Put on a Conference in the Stott Center on either “Sports and the
Environment,” “Sports and Politics,” or “Sports and Women,” that would be a
collaboration between us and the appropriate other student groups.
Â This goal was not me directly. Instead, the energy that would have
been dedicated to this was subsumed by the energy we spent on the
student recreation center concept. Additionally, we put on an
educational activity during Sports and Rec Week that helped to meet
this goal.
Goal 4 Advocacy
1) Hold Stott Center Campus Recreation roundtables and forums so that users
can help us manage the facility better.
Â We did not do this, instead we implemented a “user-feedback” system
in both the circuit and weight rooms and the pool area. In addition, in
our on-line survey regarding the student recreation center we were
able to glean many helpful comments about the services and
programs that are impacted by student recreation
2) Create a Lecture Series on health and fitness practices and issues.
Â The Fitness and Activities coordinator did not implement this Lecture
Series.
3) Create a strong link with athletics and the V-Team to publicize events and
work towards creating a better space for all of us.
Â We were able to work more closely with the V-Team as the year went
on. The V-Team helped to promote Sports and Rec week at varsity
athletic games and provided opportunities for students to find out
about the Stott Center during new student week. In addition, there
were several meetings between the student rec staff and the V-Team
in an attempt to keep lines of communication open.
4) Participate in University Initiative that include PSU Friday’s, New Student
Week, Orientation, Bridges, etc.; increase student involvement in each of
these areas so that student voices are truly representative
Â Student Recreation had a major presence at many of the events that
support student involvement. Among the activities that student
recreation helped promote are: Party in the Park (renting of a rock
wall), New Student Week (Party in the Sun outdoors recreation
festival), Orientation (provided students to serve as a voice for student
recreation).
Goal 5 Assessment
1) Implement Stott Center Event Tracking system that we have created in
collaboration with Onnie Ganados and Stott Center Staff. This would include
tracking of all events in the building as well as specific numbers for open
recreation times.
Â This event tracking system was implemented in winter quarter of
2003. It has consistently been modified and upgraded to help serve
the needs of Auxiliary Services to monitor events in the building and
to ensure that there are some quantitative responses to questions.
2) Institute an assessment tool for hourly staff in Stott Center.
Â The hourly staff at the Stott Center is assessed by their supervisors.
Additionally, we did implement an “”Employee of the Quarter” system
that was based solely on student input
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3) Institute regularly scheduled assessments for Coordinators on a per-term
basis that would involve student-to-student evaluations
Â The assessment tool was not implemented
Goal 6 Diversity Initiatives - Increase the number of sustained and mutually
beneficial connections with diverse communities.
Â Recreation and sports have, this century, been at the forefront of
breaking down cultural barriers. From Joe Lewis to Jesse Owens,
Althea Gibson to Jackie Robinson, sports has led the way in access
for Women and Minorities to excel and we will continue to be one of
the stronger outlets for this representation across campus
1) Continue reach out to minority and international students for participation
in recreation activities by targeting those groups through brochures and
fliers
Â The opportunities available for students of color are epitomized by the
activities that take place under the student recreation banner. By
advocating for groups like UISHE in trying to lower the costs charged
by auxiliary services, to lobbying for groups like AAS and the Indian
Student Association Powamer to be able to use the Stott Center for
no fee, we have consistently advocated for minority and international
students
2) Address the issues of “Minorities and Sports” and “Women and Sports”
through a new monthly educational talk via the Activities Coordinator.
Â We addressed this issue by placing educational articles on boards
throughout the Stott Center. We intentionally created spaces for
education on these topics and kept them updated.
3) Work with International Students to support their role in sports through
groups like Table Tennis, International Softball Team, and Badminton
Club.
Â Student Recreation groups and programs have become a sought-after
and much utilized program. Indeed, one could argue that there are
more international students involved in student recreation
opportunities than there are anyplace else on campus. Examples of
this would include: the table tennis club’s membership of over 100
student is estimated to be as high as 60% international students;
intramural soccer is also probably as high as 40% international
students; and other club sports such as cricket, badminton, and
softball are almost entirely international students.
Goal 7 Professional Development
1) Continue my work on behalf of the NIRSA Professional Ethics Committee
Â I fulfilled this work and was elected to serve a second year on this
committee on behalf of NIRSA
2) Present at NIRSA Regional Conference
Â I presented at the NIRSA Region VI Conference on staff development:
“The Interview GAME – Hiring Your Student Recreation Team
3) Engage in on-line education on risk management through NIRSA
Â This professional development did not happen. However, in attending
the NIRSA national conference I was able to gain knowledge and
insight into these issues. I also attended a Volunteer Management
training during the month of June as well as an in-house professional
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development program on managing employees during times of
change.
V.
Status Report on 2002-2003 Contributions to the President’s Diversity
Initiatives
The nature of recreation is one that breaks down barriers. As we begin to
enter another Olympic Year, Student Recreation perhaps best identifies the hope of
the Olympic creed, one where each continent is recognized equally and provided
opportunities “not to win, but to take part”
The Student Recreation program epitomizes the type of diversity for which
the University is striving. The programs and services provided to students model
what it means to be diverse. This modeling is demonstrated in both the staffing of
the Peter Stott Center and the participants in the programs.
Staffing
In 2002-2003 the hourly staff (weight room, circuit room, Building
Ambassadors, locker rooms, and lifeguards) was composed of over 46% of students
considered either traditionally under-represented or international students.
Program Participation
The programs offered by Student Recreation are utilized by perhaps the
highest percentage of students whom the President is trying to reach through his
Diversity Initiative. The activities produced lend themselves to the evaporation of
those boundaries that often prohibit the interaction of students of various colors.
Examples of this can clearly be seen by the tremendous number of
International students involved in both Intramural Soccer and our various club sports.
A typical example is the championship game in the Spring Intramural league, a
classic competition between students identifying themselves as Turkish and a team
identifying themselves as Persian. The resulting camaraderie between these teams
might someday help heal the traditional enmity between these two cultures – that is
what the communities formed in Intramurals can do.
Another clear example is the terrific work of the Table Tennis Club in
providing a place for students of Asian (very broadly defined) descent to find a home
on campus. This club at times numbered over 100 students, of which approximately
80% would identify themselves as Asian. The scope of students ranged from Korean
to Chinese to Indian to Pakistani and beyond.
Additionally, clubs such as Cricket, Badminton, and International Softball
provided outlets for students of color to follow and participate in their national
pastimes and cultures.
Finally, our Martial Arts Clubs (tae kwon do, kickboxing, and Capoeira)
support this interest as well. In particular, our new Capoeira Club, a martial art “born
from one of the great tragedies in human history - the African Slave trade – [to] offer
the world a tool and methodology to embrace the highest aspirations of the human
spirit: liberation, joy, freedom, and wisdom” (www.planetcapoeira.com) has
introduced to Portland State students a cultural practice not available before this
year.
Peter Stott Center Usage
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The nature of sports has also traditionally been a venue for multi-cultural groups
to create communities in their own way, not associated directly with the recreation
program. To that end, the student recreation program provided opportunities for the
following student groups to access the Peter Stott Center to either put on a program
or simply to shoot some baskets or, in some cases, to invite students regionally to
come to Portland State to build regional communities: African American Students,
Black Cultural Affairs Board, United Indian Students in Higher Education, American
Indian Students in Engineering and Science, Indonesian Student Association,
Upward Bound, Arab Persian Student Association, Chinese Student Association,
Vietnamese Student Association, Association of Chinese Students and Scholars,
and the Polynesian Club.
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VI. Narratives
Aquatics
The Aquatics Program has undergone significant changes in the second half of
the 2003 academic year. The program was stewarded by Jackie Parker through
the end of January 2003 at which point Andy Minor was hired to take over the
responsibilities for the management of the Aquatics area.
Under Andy’s management, the Aquatics area has been able to make
significant changes to both the staffing model and the services provided to the
users of the pool. In particular, Andy was able to implement a number of ideas
he learned at the NIRSA national conference. Among the accomplishments of
the past six months are:
Ð Replacement of backstroke flags
Ð Purchasing of significant new equipment including kickboard, handpaddles, and mats
Ð Implementation of a new lifeguarding policy of rotating shifts
Ð Purchase and introduction of speed signs for various lanes
Ð Implementation of the “Slice of the Pie” management style where
lifeguards on duty are also asked to help with management issues
Ð Research and investigation into the use of time-cards for tracking staff
Ð Creation and dissemination of an Aquatics Schedule
The Aquatics program also made various attempts at introducing new activities to
the pool, most notably water polo. While these attempts were met with minimal
success, it is hoped that next year with a staff person specifically assigned to that
task that we will be able to offer more comprehensive Aquatics programming.
The Aquatics team did produce one of the most successful events for the
recreation area. The “Pool PhLicks” event, a showing of Jaws in the pool during
Sports and Rec Week, drew nearly 250 people. This event brought more people
to the pool at one time than has ever been seen before at Portland State
University
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Club Sports
Mission Statement:
Portland State Club Sports is a student-led program representing distinct sports and
recreation activities. We encourage safe participation by providing opportunities for
education and intercollegiate competition between students of all skill-levels. Our
organizations are venues for the expansion of cultural awareness, healthy
competitions, self improvement, community building, and excellence in character.
Clubs sports are an alternative to varsity sports and are supported and funded by
Student Fees. – Created January 2003
Portland State’s Club Sports has seen unparalleled growth. Never before
has there been as many Club Sports at one time as there were during the 2002-2003
year. In addition to the growth, the Club Sports program was able to begin the initial
phases of a re-introduction of a Club Sports Council. This year’s version of the
Council was able to create the mission state for Club Sports as well as create a new
portal web-site for all of the Club Sports.
Highlights of the individual clubs follow.
Badminton – This group of mostly Indian students started in the Fall of 2002.
Relegated for the most part to using the squash court, their presence this
year inspired the Stott Center to make sure to include squash courts in the refinishing of the small gym floor as well as the purchase of new badminton
standards and equipment
Capoeira – A well organized group that practiced every week and was very
accommodating to performing and various University functions. This group
continues to grow and has tremendous potential to be a very active and
strong group on campus.
Chess – Started in Fall 2002, the chess club was essentially the mission of
one particularly motivated student. With lots of energy he was able to
generate some good interest for a while, but when his energy waned, so did
the group.
Cricket – These students formed in order to compete against their peers at
other Oregon institutions. Somewhat loosely organized, the were successful
in playing matches at both Oregon State and home at PSU.
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Crew – One of the most active and successful of the club sports. At their
height in fall quarter they had over 80 active members. As is customary with
this club the 5:30 AM practices did lead to some attrition, but the core
leadership of this organization is particularly strong and they remain
extremely active and dedicated. 2003-2004 will see the addition of a wellpaid coach and the beginnings of more serious forays into a competitive
team.
Fencing – A brand new club that formed right at the end of the school year,
there has really been no action this year.
Kickboxing – Very active members are the hallmark of this club. With
regular practice and dedicated members, the Kickboxing/Karate Club was
able to solidify themselves as one of the stronger club sports. With some
successful marketing, the increased membership and were also able to put
on the first ever “Kickboxing Challenge” in May of 2003.
MegaGamers – Organized around on-line gaming, this underground group
was a consistent participant in the Council and quietly put together a nice
active club of friends interested in this activity. This club and activity has
terrific possibilities.
Running – While some effort was made by the leaders of this club, it does
not seem as if they reached their potential. It seems that the leaders were
unsure of their goals and mission and had a difficult time recruiting members.
As a hotbed of running, it seems that this club also should be able to be more
successful than it was.
Sailing – Perhaps the Club of the Year, the Sailing Club has completely reinvigorated this program and created wonderful press and exposure for the
University. Among their accomplishments: representing the entire Northwest
at the Goodwill Games Regatta in La Jolla, California, having both the crew
and the boat of the year as well as the most improved sailor in the region.
Finally, two of our members as well as our program are mentioned
prominently in the June, 2003 issue of Sailing magazine.
Snowboarding – Despite good intentions, the snowboard club was
hampered by a lack of snow this year as well as some last minute changes to
their plans. They were able to successfully promote and produce a Video
Premiere that attracted over 200 participants as well as take two trips to
British Columbia and numerous trips to Mt. Hood Meadows. While not
meeting their goals for ticket sales, the leadership will be implementing some
significant changes next year to assure these goals are met. This club also
had one of the highest paid memberships of any club in Student Activities
with over 70 paid members.
Soccer – The soccer program was able to take the lead in the creation and
management of the first annual Cascade Collegiate Soccer League. The
league was a six team consortium of University of Oregon, Oregon State,
Lewis and Clark, Lane CC, Western Oregon, and PSU. Portland State
finished third in the league. Unfortunately, once the season ended the Club
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lacked some of the motivation to have a successful rest of the year, but plans
are under way to join forces with another league to create a two-quarter
schedule.
Softball – The softball club is mostly a contingent of Japanese students who
played every weekend during the summer months. With as many of 30
different students showing up, the club embodied the spirit of good will and
fun that many of the other clubs strive for.
Table Tennis – A candidate for Club of the Year. This first-year club had as
many as 120 active members. They hosted two tournaments at Portland
State, represented Portland State at the ACUI regional tournament, as well
as hosted Scott Preiss, the US National Table Tennis Coach. In addition, this
club models community service by the time spent reaching out to children in
hospitals as well as going to elementary and junior high schools to promote
their sport. Superb leadership was demonstrated by their president, Dan Vi
Nguyen.
Tae Kwon Do – A long-time club at Portland State, this active club continues
to meet every Friday to practice their craft. Additionally, they competed in
numerous tournaments with the highlight being the Collegiate Tae Kwon Do
national tournament in New Orleans, LA where members of the team brought
home two silver medals.
Tennis – This new club quickly became popular and active. In conjunction
with the USA Team Tennis Association, tennis was part of a loose group of
Northwest schools that competed against each other. These schools
included: University of Oregon, Washington, Western Washington, Oregon
State, and the University of Portland, Their popularity should rise this year
with the cutting of the varsity program.
Ultimate Frisbee – There were actually two Ultimate clubs that were forced
to join into one. This club is loosely organized and continues to mostly
participate in the daily rec hour game played on the Community Rec Field.
V-Team – Mostly managed by the Marketing branch of varsity athletics, the
V-Team is charged with helping to promote other student group activities. To
their credit they did offer some assistance to Sports and Rec Week as well as
to the TKEs for one of their events. As an organization they were very active
in promoting athletics and did a super job re-starting the Homecoming Dance.
There continues to be good potential for this group to serve as a nice link
between varsity athletics and the rest of the student body.
Water Rugby – A short-lived group that wanted to play an “informal” version
of water polo. This group suffered from a lack of truly interested members as
well as difficulty in getting pool time. Water Polo is a sport that can take off
under the right leadership.
Wrestling – Essentially a branch of the varsity wresting program, the main
focus of this group was to train for the two technique of wrestling not
associated with NCAA wrestling, those being Greco Roman and freestyle.
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While they made some minimal attempts at advertising, this group suffers
from not being truly open to the general student body.
Dirty Plugz – While not officially a Club Sport, this organization is under the
recreation umbrella. Formed in an attempt to promote motorcycle safety, this
club is partnering with ABATE of Oregon to provide some education to PSU
students about proper motorcycle riding. With an educational mission, it is
the hope of this club to someday sponsor rides for Portland Stat Students.
Dance Organizations – The Dance organizations at Portland State suffer
from a lack of practice space and time. We began the year with three
somewhat active clubs, Partner Dance, Anonymous Dance, and the Tango
Club. By the end of the year the only two still active were UDAGSWAD and
unofficially, Partner Dance.
UDAGSWAD will be performing at two different events during the
summer of 2003 and have some potential to continue when their current
President leaves. Partner Dance, while not officially registered, still practiced
weekly in the Stott Center under the guidance of their instructor.
Intramurals
The Intramurals program responded in exciting and energizing way when
staffed at a more appropriate level during the 2002-2003 year. With a Head
Coordinator and two Assistant Coordinators, the Intramural program was able to
begin to fill the goals of a completely full program marked by excellence and good
character in the participants.
With each quarter, the program became more well known and quicker to fill
its allowable level of participants.
The essential program consisted of three main sports: soccer, basketball and
flag football. The program also put on two other events in a racquetball tournament
and a wiffleball tournament.
At a school like Portland State, intramurals can play an integral part in
creating communities. With the newly-installed “Free-Agent” program, students are
paired up with other students who might not know anybody and teams are made of
these students. Over the course of the year these teams often are responsible for
the forging of strong friendships that extend beyond the intramural competitions.
The program involved almost 300 students every quarter, and that is with
limited time and space in the Peter Stott Center. In Fall and Spring both indoor
soccer leagues filled to capacity while in the Winter and Spring, each basketball
league filled to capacity. Fall flag football was filled with teams, while there was
room for more teams during Spring quarter.
In addition to these benchmarks, Intramurals also oversaw the hiring and
training of over 15 different hourly employees, mainly referees and scorekeepers.
As with any Intramural program, there were some instances of aggression
during some of the games. The Intramural program has a “no-tolerance” policy for
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aggressive behavior and the Intramurals staff had to be involved in three conflict
resolution mediations. While it is the clear goal to have no confrontations, it is quite
commendable that there were as few as there were.
The Intramurals program also hosted a weekly drop-in Volleyball session in
an attempt to lay the groundwork for a more organized league in Fall 2003.
Student Recreation Center
“If the movers and shakers have their way, Portland State will open a
mammoth new recreation center for students in 2006.” So said the Daily Vanguard
on May 20, 2003…
This summarizes much of the work of the Student Fitness and Activities area
of Student Recreation. With the extremely political nature and limited resources
available to the Portland State campus, the fitness and activities coordinator was
faced with a difficult challenge: how do we but on the programs students want when
we don’t have the space or time or priority to do it? The answer can be seen in the
work of the Student Recreation Center Committee.
This committee, composed of five students, four staff, and various outside
consultants, was charged with investigating the concept of creating a new student
recreation center. Over almost the entire academic year, there was a tremendous
amount of work done by Christy Harper, the Fitness and Activities Coordinator, in
researching the possibilities as well as presenting the idea to student government as
well as the student fee committee.
This ground work ended in the acceptance by the ASPSU Executive Board to
endorse the moving forward of a conceptual study. This study was undertaken by
the Portland based architecture firm of Yost Grube Hall and completed in early April.
The results of the study showed that it would be possible to construct an adequate
recreation center on the space that is available to students, that is between 11th and
12th on Market Street.
In conjunction with the architecture work done, the committee undertook an
electronic web-based survey of the Portland State community regarding their interest
in a new recreation center. While there was no doubt, based on the results of the
study, that the PSU community would support the idea and that it would to campus
life, there are questions as to the affordability of the proposal. At this point the
committee is still investigating a final price structure as any sort of approval of this
project would need to go directly through the students.
This proposal has potential to create significant and long-lasting change to
the Portland State campus. The students in leadership positions in student
recreation are behind this project as are many of the employees who work for
student recreation. It is the goal of the entire program to see this dream become a
reality and to create another space on campus that can be a “home” for Portland
State students.
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.
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VII.
During the 2002-2003 Academic Year we began the process of establishing
quantitative data for the programs and services that are provided by Student
Recreation. The following are highlights for the year.
Circuit/Weight Room
We tracked six months of the academic year for the number of individual users in the
circuit room. For that six month period, we counted nearly 20,000 individual uses.
Month by Month Circuit Room
4000
3500
3000
2500
Student
Faculty/Staff
Guest
Alumni
Total
2000
1500
1000
500
0
Nov-02
Dec-02
Jan-03
Feb-03
Mar-03
Apr-03
May-03
Jun-03
For the six month period that we tracked, the circuit room totaled 19856 uses. The
averages per month for the uses per group were as follows: 2406 students, 562
faculty/staff, 110 guests, and 232 alumni users.
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Weight Room Numbers
3000
2500
2000
Student
Faculty/Staff
Guest
Alumni
Total
1500
1000
500
0
Jan-03
Feb-03
Mar-03
Apr-03
May-03
Jun-03
For the six month period that we tracked, the weight room totaled 12539 uses. The
averages per month for the uses per group were as follows: 1781 students, 134
faculty/staff, 50 guests, and 125 alumni users.
2003 Locker Rentals
In Winter Quarter 2003, we implemented a subsidy from Student Fees that lowered
the costs for students to use the locker room from $21 per quarter to $5 per quarter.
It was our belief that we would see an increase in users of the services provided for
students. Auxiliary services only had records that could be used for comparisons
beginning in Spring quarter 2003; during that quarter there were an additional 205
students who used the locker room over the same time period from 2002, a 13%
increase.
If we draw similar conclusions for the other quarters, we gained approximately 192
students during Winter Quarter. For Fall quarter if we estimate a 13% increase we
gained approximately 172 students. For Summer quarter if we estimate a 13%
increase we gained approximately 65 students.
Based on these assumptions, the total increase in students would have added
approximately 634 individual renters in part because of the subsidy. The chart
below summarizes these numbers.
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Locker Room Subsidy Totals and Projections
Male
Female
Total
FY03
Total
FY02
%
Increase
Summer 02
304
305
609
500
13%
Fall 02
819
690
1509
1325
13%
Winter 03
904
762
1667
1475
13%
Spring 03
788
942
1730
1525
13%
Totals
2815
2699
5515
4825
While we did not reach our estimated increase to 5750 uses, perhaps that can be
attributed to the timing of the locker room subsidy, as it was not implemented until
immediately preceding Winter Quarter. I believe you will see the projections
exceeded next year.
The conservative estimate of the total number of individual students who benefited
directly from the subsidy had we done if for a full year would top 2000.
Intramurals
For the Academic Year we had the following number of participants involved in the
intramural program.
Intramurals 2002-2003
Basketball
Soccer
Flag
Football
Drop-In
Volleyball
Total
Fall
96
84
64
35
279
Winter
128
84
0
45
257
Spring
128
108
40
40
316
Total
352
276
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120
852
These programs put on over 430 hours of direct student programming during the
2002-2003 academic year.
Student Recreation Center Survey
In the chart that follows you will see evidence that demonstrates that at some level,
nearly half of the PSU student population uses, at least weekly, the services
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provided by the Student Rec program. These results are pulled from a survey
undertaken by the Student Recreation Center Committee over Winter Quarter, 2003.
11. How often do you use the Stott Center for Recreation (not including classes)?
Students
All
Faculty/Staff
Users
Non-Users
37.3%
35.4%
31.2%
44.0%
1.5%
Once a Week
8.7%
8.7%
9.7%
11.0%
0.0%
Once a Month
8.3%
6.6%
2.9%
8.0%
1.5%
45.6%
49.4%
56.3%
38.0%
96.2%
Twice or More Per Week
Less than Once a Month
VIII.
University Service
During the 2002-2003 Year I served the University in the various functions listed
below.
Ð Student Affairs Human Resources Committee
Ð Peter Stott Center Advisory Committee
Ð Peter Stott Center Administrative Team
Ð Student Activities and Leadership Programs Advisory Committee
Ð Holiday Season Planning Committee – Student Life Committee
Ð Chair, Outdoor Program Coordinator Search Committee
Ð Graduation Volunteer
Ð Orientation Volunteer
Ð Rock Wall Selection Committee
Ð Student Recreation and Housing Center Committee
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IX. 2002-2003 Professional Involvement
In December 2002 I presented a lecture on Staff Development at the NIRSA Region
VI Conference in Las Vegas, NV. The lecture, entitled “The Interview GAME – Hiring
Your Student Recreation Team” was attended by over 100 participants at the
conference. As a result of the presentation, I was to present it again at the Oregon
State Meeting of the NIRSA member organizations and I did so in February 2003.
In April 2003, the student recreation team of myself and four students attended the
week-long national NIRSA conference in Cleveland, OH. This conference was a real
awakener for the student staff and has resulted in tangible changes to the
expectations of the students involved in the Student Recreation arena. The staff
attended a total of 60 different presentations over the course of the week conference
and we compiled our results so that they could be used for future leaders in campus
recreation.
In April 2003 I attended a Portland State professional development presentation on
“Managing Staff through Change” that was put on by the PSU Human Resources
Department.
In May 2003, I attended a mini-conference sponsored by Hands-On Portland that
was centered on the role of motivating, recruiting, and retaining volunteers in nonprofit organizations.
During the entire 2002-2003 I also served on the NIRSA National Ethics Committee
as a representative at-large from the membership of the organization.
X. 2003-2004 Short and Long-Term Goals
1) Service Provision
a. To continue to offer insight into the advising of student membership
based groups though involvement with the SALP Advisory Board
b. To continue to strengthen the understanding of the role of cocurricular activities across campus and their importance to student
development
c. Creation of a Campus Recreation Advisory Board modeled after the
SALP Advisory Board
2) Advising/Supervising
a. Create a successful Peer Advising Model
b. Implement an internship program through the School of Community
Health
c. Finalize the Club Sports Council
3) Programming/Training/Teaching
a. Institute a referee training protocol and class
b. Increase the participation in Sports and Rec Week
c. Implement both Aquatics and Fitness classes taught by students
4) Advocacy
a. Continue to develop a holistic marketing approach to Campus
Recreation
b. Advocate for the Student Recreation Center and ensuing benefits to
students
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5) Assessment
a. Undertake quarterly reviews of all Stipend employees
b. Implement the SPIRIT hiring and assessment model I have created
6) Diversity Initiatives
a. Maintain the current level of high involvement by International
students and students of color in the Student Rec programs
b. Have multi-cultural student groups actually participate in organized
intramural leagues
7) University Service
a. Continue to participate in the Human Resources Committee
b. Promote and advocate the new Campus Recreation Department to
truly be an affordable service for the entire PSU community –
students, faculty, and staff.
c. Promote and advocate for a new Student Recreation Center
8) Professional Involvement/Development
a. Present at the NIRSA National Conference in 2004
b. Present at the NIRSA Region Six Conference
c. Be the NIRSA Oregon State representative
d. Participate in the Facilities Symposium in the Fall of 2003
XI. Appendices
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Greek Life, Spiritual, and Service & Advocacy Clusters
Carol Martin, Advisor
INTRODUCTION
The Office of Student Activities and Leadership Programs (SALP) provides students
with a range of co-curricular opportunities. Students can reflect, learn, incorporate
and apply their student activities experiences into their academic and work
environments. Students are invited to draw from their own interests to co-create a
campus environment that fosters and strengthens each student’s affiliation with the
University.
SALP MISSION
To engage students in leadership, critical thinking, community responsibility
and professional growth by complementing academic learning with out-ofclass experience.
EXECUTIVE SUMMARY
This summary provides an overview of the work of the SALP Advocacy/Service
cluster within the Office of Student Activities and Leadership Programs. Highlighted
within are details of the year’s activities, specific accomplishments, goals and
perspectives on challenges for the upcoming academic year.
In 2002-03, a great deal of focus and energy was required to successfully
accomplish the following objectives:
• Opening FFT Café – includes the allocation of space, financial commitment
from SFC, collaborations with Western Culinary Institute, vendor and
contractors and continuous improvement and analysis of every aspect of FFT
Café DAILY OPERATIONS.
• In response to student concerns, frustrations and anger regarding free
speech issues in the Park Blocks, hosted a successful FORUM on
FREEDOM OF SPEECH for the PSU community – this forum included
individuals representing PSU’s student leaders, City leaders, City and PSU
attorneys, and PSU administration.
• Development of a highly marketable student activism training conference –
held in both winter term and spring term: URBAN ACTION SERIES I and II.
• Successful transition of the Information / RESOURCE HUB to Auxiliary
Services – as a more central service for the campus.
OTHER SIGNIFICANT ACCOMPLISHMENTS:
• 4th Annual Diverse Abilities Conference held with extremely successful
presentations and attendance
• Powerfully inclusive Dance Ability Workshops held three times throughout the
2002-3 year.
• Formation of a new student organization that highlights hidden disabilities,
Asperger Syndrome and Autistic Student Alliance – there is little knowledge
about Asperger’s and Autism and this may be one of the only student
organizations of this kind in the nation?
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Development of a proposal for a Disability Studies Program at PSU –
advocacy for this program by DRC staff, student government and leadership
within the College of Liberal Arts
Successful progress on Student For Unity’s Move the Money Campaign –
collaborative meetings and relationship building between students working on
this campaign and The University’s Foundation office, Office of Alumni Affairs
and SALP.
PICS Community Service Club, School of Education, SALP and the
International School of Portland joint fundraiser – culminating in a $2000
donation to the International School. This donation assisted a very important
multicultural school that meets the increasingly diverse needs of the Portland
community, in keeping their doors open for another year.
Assistance with the initiation of inclusive and student-driven conversations
regarding the “SALP Blueprint” plans for expanding the staffing model to
better meet student organization needs – to include an Advisor that focuses
more specifically on the needs of the Greek Life community.
2002-03 GOALS and OBJECTIVES
To administer a Student Activities and Leadership Development program that
promotes, provides, and enhances opportunities for student involvement in student
government, student organizations, campus-wide programming, student-service
provision, the University at-large and the greater community.
REVIEW of Accomplishment of Goals for 2002-03 (short and long term)
1) staff retention - title and compensation changes
2) support structure -proposed hiring of additional staff as student organizations and
leadership opportunities continue to grow and become expanded upon
3) building on the central and administrative services structure to support the work
GOALS 1 – 3 accomplished via the “SALP BLUEPRINT” initiation, discussions
and approval
4) creative merging with the Student Union staff and functions to develop increased
efficiency and clarity of roles
Accomplished via the SALP/SMSU monthly meetings, enhanced daily
communications between SMSU and SALP staff, the expansion of the SALP
website and SMSU website with links between both departments
5) development of a SUPER STRONG LEADERSHIP TRAINING program for our
students that is linked with community partners, and other university folks /
academics
This is in the works currently
6) establish a MAP of the year together that highlights all of the key dates, trainings,
programs, etc. PROACTIVELY in order to develop more effective planning timelines
With the new and expanded staffing model, this will be something that we will
again do in mid-August/September
7) build in an assessment and grant writing component to all that we do - hiring new
staff and/or adding increased administrative support would free up time and energy
for this
BENCHMARK material furnished to Central Services Coordinator for
compilation. AND, with the new and expanded staffing model, including a new
Director of Student Activities and Leadership Programs, coupled with the new
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BENCHMARK criteria, assessment and grant writing components will
hopefully be expanded.
8) celebrate our growth as a team: Expand opportunities to enhance each advisor’s
skill base and professional style and skill base, so that there is the opportunity to be
challenged in a positive and supportive environment
ONGOING
STUDENT STAFF
HOURLY EMPLOYEES
Fft cafe
Dimitris Desyllas
Kristopher Reidt
Autumn Montegna
William Lutz, III
Greg Murphy
Daniel Norton
Megan Alameda
Ben Thompson
Naomi Worcester
Jocelyn Furbush
Tuba Kayaarasi-Rodriguez
Lauren Blaschke
John Slack
Karthik Sridhar
CONTRACTUAL SERVICES
Thomas Hamlin
William Smith
STIPEND EMPLOYEES
Fft Café
Jesse Engum
Shyla Ball
Cassidy Blackburn
Matt Berlin
Kevin Drake
Students with DisAbilities Union
James Jackson
Alexis Jewell
CHIRON Studies
Lynn Rogers-Lent
Marc Hinz
Students for Unity
Bekka Sartwell
Lauren McCartney
Audrey Ward
Laura Close
SFC Leadership (not stipend)
OSPIRG
Kari Koch, campus organizer
Katie Wylie
Reina Abolifia
Amnesty International
Sherry Hanrahan
SOC Organization Leaders
Greek Life
Adam Johnson
Ryan Bredehoeft
Cory Murphy
Kevin Joyce
Jessica Tyner
Lyndsay Blauer
Tabitha DeMasters
Rebecca Gill
Spiritual Organizations
Liwei Ning
Setiawati Rahardjo
Bobby Puffin
Ray Wood
Kathy Whitney
Wendy Wolf
Jerry Schorosh
Nyoon Yin Thean
Charlotte Kriswandi
Xujun Feng
Jeff Staulcup
Sandi Thomas
Advocacy Organizations
Jody Ramey
Heather Berry
Lew Church
Todd Shagott
Lauren Blaschke
Alisha Moadab
Melissa Stoner
Keith Brkich
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STUDENT ORGANIZATIONS
Service and Advocacy
Amnesty International
No Coordinators identified for 2002-3
• Despite the prior Coordinator’s efforts to expand membership and transition
the leadership of this organization, there were no members who stepped up
to lead and market the local, regional and national efforts of Amnesty
International. It was difficult to witness this organization’s dormancy in a time
of such global conflict and political turmoil.
• Toward the end of this year, however, Amnesty International reformed as an
SOC with the assistance of PSU student, Sherry Hanrahan in partnership
with the very active, local Amnesty International chapter. AI has a strong fit
for the PSU and greater Portland community and will likely continue to grow.
o Co-sponsored a May 21st lecture, entitled “Bourgeois – School of the
Americas.”
o Co-sponsored photo exhibit, June 5 – June 27th at the Littman Gallery
at PSU, entitled, “Refugees Even After Death: Photographs of
Exhumations of Clandestine Cemeteries in Guatemala.”
Jonathan Moller's exhibit of photographs show
the legacy of violence in Guatemala that killed
more than 200,000 civilians during 36 years of
civil war between rebels and the Guatemalan
Army and government. More than 40,000
people were "disappeared." The height of the
violence occurred between 1979 and 1984,
when the military carried out what was
termed a "scorched earth policy" in the northern
areas of the country. Moller's photographs show
villagers exhuming the victims of the massacres
in order to give them a proper burial and to
uncover the truth about what happened. These
exhumations -- and Moller's photographic
documentation of them -- may be used as
evidence in trials against those suspected of
carrying out these crimes.
RESOURCE HUB
• Worked in collaboration with CPSO and Resource Hub to transition Lost and
Found to CPSO. This shift allows PSU and greater community around-theclock access to personal belongings and was a more logical and streamlined
location, as many community members turn lost items into the CPSO office.
• Facilitated organizational restructuring and a transition of Resource Hub
supervision to Auxiliary Services. Assisted in the training and facilitation of
resource transition, hiring records/HR processes, with the new supervisor,
Rosemary Mammolito.
• Technological changes: Facilitated the placement of an accessible kiosk
station at the new Hub desk for students who require wheelchair access.
Facilitated the placement of two new kiosks in the lobby area of SMSU.
Facilitated the permanent placement of a staff use-only computer and
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keyboard in the front area of the Hub – all added computer equipment was
installed and assessed for security by OIT and ESS Tech Support team.
CHIRON Studies
Program Coordinator, Lynn Rogers-Lent
Program Chair, Marc Hinz
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Both the Chair and Coordinator worked closely with the Chiron Studies Board
members – the Board includes PSU students, faculty and staff - to identify
and secure courses in conjunction with curricular approval from Vice Provost
of Curriculum and Undergraduate Studies, Terry Rhodes.
Approximately 11 instructors were on payroll throughout the 2002-3 year.
CHIRON serves as one of the only models in the nation that uniquely
provides undergraduate students with training experience in curriculum
development and teaching experience at the collegiate level. In addition to
providing students with teaching opportunities, the variety of topics offered
contributes to the success of this program and the “fit” for a program of this
type at PSU.
Table top display proposal to SALP Board – approved. Unfortunately, despite
proactive concerns that this might not work, the table top displays were not
secured in the main dining area and were stolen. The remaining displays will
be housed in the FFT Café area – and there is hopes that with closer
monitoring, this will be a successful advertising source
Test run of a CHIRON course offering, “The Beatles” to see if participant
numbers would be enhanced by a “popular” title. And to make
recommendations to have more “marketable” courses vs “experimental.”
Challenges for 2003-4:
• Recruitment of additional faculty, students and staff to strengthen Board
representation
• CHIRON Board members/ faculty involvement in mentoring and training of
instructors, and marketing CHIRON across campus and across academic
disciplines
• Provision of teaching library – tools for curriculum design etc.
• Strengthen orientation and training of CHIRON instructors, including strong
orientation packet of resources to assist with course marketing etc.
• Build in multiple avenues for marketing
• Encourage enhanced collaboration with other student organizations,
specifically with the Academic cluster.
• Continue to establish relationships and partnerships with faculty across
campus – co-sponsor courses and co-list courses with instructor’s name
listed alongside faculty name
• Presentation to Faculty/Senate to raise awareness
• Establish a clear criteria for course evaluation and monitoring
GREEK LIFE
• Recruited and trained Urban Studies and Planning Graduate student, Alan
Delatorre, who has extensive Greek Life experience (he serves as an alumni
representative and regional trainer for his national fraternity) to work with all
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active PSU Greek organizations in revitalizing Greek Council and establishing
other criteria for Greek Life success on campus.
In addition, Jessica Christopherson, a transfer student representing the
desire to establish a new sorority on campus (from her former institution),
helped extensively with her neutral stance and positive attitude and
commitment to establishing connections where there were once broken
relations between PSU fraternity and sorority leaders and members across
campus.
The Greeks Initiated and authored a proposal requesting that SALP establish
a dedicated Greek Life advisor position within the current staff model. This
proposal led to the development of a SALP advisor position that will oversee
both ASPSU and Greek Life – and with more time dedicated solely to Greek
Life, the Greek community can become a more recognized, vital and
integrated component of student leadership on campus.
Greek Council was successfully revitalized despite the history of years of
disconnect between many of PSU’s fraternities and sororities. With this effort,
they were able to define some common Greek Life issues, vision and goals to
achieve a more unified and strong presence on PSU’s unique campus.
Greek Council established a survey to explore the current myths, perceptions
and stereotypes by PSU students, staff and faculty of Greek Life on this
campus and beyond.
On May 28th, Greek Council initiated and held an extremely successful “Meet
and Greek” event where approximately 350 of these surveys were completed.
For the first time in my short history at PSU (4 years), Greek Council met on a
consistent basis – establishing weekly meetings throughout spring term
Two Greek Life representatives served on the Search Committee for the hire
of two new SALP advisors: ASPSU/Greek Life Advisor position and the
Academics/Fine and Performing Arts Advisor position.
There has been a strong representation of students who have Greek Life
experience at most all of PSU’s ORIENTATION events – they have shared
great enthusiasm regarding Greek Life specifically and student leadership
opportunities at large.
Fraternities:
Phi Delta Theta: President, Adam Johnson
• Held monthly chapter meetings, collaborated with regional and national
offices regarding philanthropy and leadership development and held many
information tabling events for recruitment and awareness purposes.
• Event: New Year’s Celebration on 1/17/03 – successfully attended by
students both within and outside of Greek Life.
Kappa Sigma (house on 1500 SW Harrison): President, Ryan Bredehoeft
• This fraternity was one of the least involved in Greek Council. They held rush
trainings, informational tabling, and participated with several multicultural
student organizations in recreational basketball. Typically this organization
pursues community service opportunities – but their leadership has not
communicated well with SALP this year.
• Strong opportunity for expansion of cross-campus collaborations with this
group.
Kappa Alpha Psi: active? identify as Multicultural – see Multicultural Cluster
Tau Kappa Epsilon: President, Cory Murphy transitioned to Kevin Joyce
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The TKEs have strong alumni advising presence with Dick Adamek working
on PSU’s campus.
• The TKEs held THREE major events this year open to the entire student
body: 1) 10/31/02 Halloween Dance 2) 3/1/03 MARDI GRAS celebration
and 3) 5/2/03 Red Carnation Ball. While each of these events had their own
challenges and successes, the interconnecting theme is the need for broader
student body attendance. With Greek Council goals helping expand “Greek
Presence” on campus next year, this awareness and event attendance will
only grow.
• The TKE’s held monthly chapter meetings, collaborated with regional and
national offices regarding philanthropy and leadership development and held
many information tabling events for recruitment and awareness purposes. In
January they had a successful Membership drive.
• This is one of the largest fraternities on campus and many of the TKE leaders
are very involved in multiple student leadership opportunities across campus.
Sororities
Phi Sigma Sigma: President, Jessica Tyner – transitioned to Tabitha DeMasters
• Developed a Domestic Violence Presentation for members 11/24/02
• Planned and hosted 5/10/03 Phi Sigma Sigma Annual Rock-a-thon
Fundraiser.
Delta Chi Sigma – not currently active
Alpha Chi Omega: President, Lindsay Blauer – transitioned to Rebecca Gill
• Held officer training during the January leadership transition time period.
• Challenged by negative publicity on campus regarding their chapter’s policies
and practices.
Alpha Kappa Alpha: identify as Multicultural – see Multicultural Cluster
Challenges for 2003-4:
• Utilize the assessment strategies and surveys to determine a stronger “place”
for Greek Life on campus. Assist Greek Life with accessing the many
resources provided by SALP, i.e. collaboration enhanced with different
student organization clusters and leadership training opportunities.
• Ongoing risk management assessment
• Expansion of Panhellenic and Interfraternity council efforts
• Need for examination of recruitment and membership guidelines to ensure
that these are in sync with national chapter rules, etc.
OSPIRG
Campus Organizer, Kari Koch
Active Members, Katie Wylie, Reina Abolifia
• General interest meetings facilitated once/month to provide opportunities for
greater involvement by the campus community
• Campaign: “Save the Arctic” throughout January, 03
• Slide show: “Save Hell’s Canyon” slide show on 1/22/03
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Earth Week 2003 – multitude of activities and awareness raising educational
events
FORUM, “Willamette Action Day” on 6/3/03
FORUM, “The Crisis in Oregon Public Schools” on 6/1/03
Energy Day Fair hosts on 4/21/03
Petitioning and tabling regarding various Ballot Measures throughout the year
10/31/02 “Meet the Alternative: Tom Cox” Presentation
“organizing toward liberation” WORKSHOP on 1/11/03
Art Exhibit, “2002 Wild Oregon Art Show” in December/January
Recycled Craft Making event on 3/4/03
LECTURE: Dr. Mercola Natural Health book – presentation and book signing
Challenges in 2003-4:
• Focus more on building PSU leadership and support through active
campaigns, membership drives, volunteer recruitment and collaboration with
multiple student organizations working on similar campaigns and strategies
for social change.
• Expand use of OSPIRG staff –regional and statewide – bring in training
resources that benefit OSPIRG chapter and ALL PSU students
• Connect more effectively with Academic areas of PSU to grow the impact of
OSPIRG’s efforts
• Move beyond the current year’s political and legalistic climate to determine
effective strategies and structure that sustains OSPIRG at PSU and
statewide.
Students For Unity
Coordinators: Rebecca Sartwell (3 month tenure), Lauren McCartney, Audrey Ward
and Laura Close
• Intentional collaboration and relationship building with many other student
organizations – SFU members and coordinators frequently attended other
student organization meetings to exchange resources and offer support of
different events and programming efforts.
• Initiated, planned and hosted Portland ZINE Symposium on July 12, 2002
• Hosted multiple weekly membership and planning meetings open to all
student participation. Formed task forces to accomplish different projects and
initiatives.
• Throughout each term, actively tabled with Information tables to share efforts
of organization with greater PSU student body
• Initiated and hosted “Student Activism” discussions each term
• Initiated and hosted “Northwest Regional Conference Against Sweatshop
Labor” on 10/12/02
• Held multiple trainings on “safety” and “activism”
• Held anti-repression Network meeting on 10/23/02
• Hosted “Occupation” film on 11/7/02
• Initiated and hosted Poetry Slam Event on 10/23/02
• Initiated and hosted “SFU Fundraiser Extravaganza” event on 12/13/02
• Purchased and sold SFU t-shirts as a fundraiser to raise funds for STARC
training scholarships.
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Lauren McCartney was one of 10 students in the NATION selected to attend
a STARC Summer Training Institute in San Francisco – Summer 2003. Her
plans are to bring the train-the-trainer and workshop formats back to PSU
and enhance the training options for ALL student leaders interested in
working toward social justice ideals.
Initiated and Coordinated two large-scale trainings for PSU and greater
Portland community, URBAN ACTION SERIES. Urban Action Series I took
place in January 2002 and Urban Action Series II took place in May 2003.
Multiple training opportunities around civic engagement and student activism
opportunities and strategies for social change.
Presentation on 3/22/03 on “How the War Affects Students.”
Hosted a 11/27/03 “Dignity Village Benefit Concert”
Provided multiple CONSENSUS BUILDING and FACILITATION TRAININGS
for PSU student leader community
Hosted “Palestinian Human Rights Meeting” on 12/11/02
Held WORKSHOP by nationally acclaimed trainer, Charlie Kreiner on “AntiOppression and War” in May, 2003
SFU collaboration with WRC – organized film showing: regarding violence
against women in conjunction with “Take Back the Night” EVENT at PSU.
“Military Myths” PRESENTATION on 5/22/03
Information tabling re: “War and Journalism” and AWARENESS during spring
term.
FORUM on 6/7/03 on “High School Activism – WTO in Sacramento.”
Move the Money Campaign – continued hard work with Foundations
Department to establish a socially responsible investment fund for PSU
alumni. Hosted “Community Investment” WORKSHOP on 1/25/03.
FFT’s actualization took shape this year – in large part from the efforts of its
original seeds from Students For Unity’s core members – many of whom
serve on FFT board and continue to advocate for FFT success in many
interrelated/collaborative ways.
2/24/03 and 3/3/03 Hosted Public FORUMS for “Liberation Schools”
Hosted “Laugh for the Health of it” and “Laugh-In” trainings for student
activists on 3/27/03 and 3/11/03
Initiated and trained regarding Non-Violence strategies for strikes and labor
union events – 3/8/03
Collaboration with Portland Peaceful Response Coalition
SFU representation and participation in May Day March and Rally and many
anti-war marches/rallies
• SFU members tend to be involved in such a wide array of social justice
issues both on PSU’s campus and in the greater, global community –
Portland and beyond. Because of this, students involved with SFU tend to
have multiple commitments and are often over extended in their work, studies
and the overall challenging balance of life. There is a need to continue to
assist SFU to focus in on specific task forces to accomplish goals. And to
provide multiple opportunities for reflection and self care in the midst of busy
schedules.
Students with DisAbilities Union
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Co-Coordinator, Alexis Jewell
Co-Coordinator, Jim Jackson
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Engaged membership – approximately 70 students on SDU mailing list – in
ongoing membership meetings and opportunities for resource and support
Jim Jackson Initiated and carried out the Second Annual “Deconstructing
DisAbilities II Conference” in November 2003, with a variety of workshops
ranging from health and wellness to dance to physical access to hidden
disabilities to activism and social justice issues. The entire conference linked
together by the general theme that attitudes and lack of awareness are often
society’s greatest disability.
Co-sponsorship and core planning members of the ADA Committee’s 4th
annual Diverse Abilities Conference in May 2003.
Presentation on film, “Extreme Court Blues” regarding DisAbilities and
oppression/marginalization issues.
Alito Alessi and the Eugene dance troupe performed at multiple disabilityrelated conferences throughout the year. Alexis Jewell asked him to provide a
DanceAbility workshop on 5/17/03 – there were approximately 30 people in
attendance. Alexis has plans post-graduation to pursue training with Alito to
become a certified DanceAbility workshop trainer. Alito trains in Europe
during the summer months, however, Alexis was unable to attend (although
invited), due to ACCESS issues on airlines.
Advocacy and awareness raising regarding the need for a DisAbilities Studies
Program at Portland State University. Met with the Dean of the College of
Liberal Arts and Sciences for buy-in and planning sessions regarding
actualizing this program at PSU.
David Halloway and Jim Jackson co-taught CHIRON Studies course,
“Introduction to Disability Studies” for the second year in a row.
Co-coordinators serve on the university-wide ADA committee
DisAbility Pride workshop held on 4/25/03 – initiated and planned by Alexis
Jewell
Alexis Jewell worked hard to collaborate with DRC and others across campus
to develop a Space Allocation proposal – presented this proposal to the
Student Affairs committee exploring the reallocation of the CAPS space – in
the upcoming move of CAPS to another location on campus. Unfortunately,
DRC and SDU did not appear to have clear communication on this
proposal/request.
Continued support and resource offering to SDU membership – including
encouragement about documentation of accessibility issues in different areas
on campus. Advocacy for Braille signs in elevators – connected members of
the SDU community with the ADA committee to air concerns about ACCESS
on PSU’s campus.
Social support through the “open doors” feel of the SDU office – both
coordinators held office hours for drop-in visits.
Collaboration enhanced through the role of SDU coordinators in other student
leadership opportunities, including school play, senate involvement and more
• It continues to be recognized by SDU coordinators that many students with
disabilities do not have extra time to socialize due to the extreme amounts of
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time and energy devoted to schoolwork and navigation of campus and
transportation etc and often membership base is lacking in active contributory
ways. However, the opportunities for the coordinators to collaborate with
multiple student organizations and PSU departments to educate and raise
awareness regarding issues relevant to accessibility are numerous.
Numerous opportunities to collaborate with DRC – however, DRC is grossly
understaffed and cannot provide the collaborative energy to network with
SDU around a variety of essential services and resources that are needed
here at PSU for students with DisAbilities. There is a sense that they are
simply providing the basic services. SDU coordinators expressed that they
would like to go above and beyond to provide more education and training
around issues of accessibility and education/awareness.
Food For Thought Café
Co-Managers: Shyla Ball, Cassidy Blackburn and Jesse Engum
Education Coordinators: Kevin Drake, Matt Berlin
Café Staff members – approximately 20 different students worked at the Cafe
throughout the year
Western Culinary Institute Partnerships: employed 1 intern in spring 2003 – in
process of planning internship program for successful launch in fall 2003.
FFT Executive Team: core members – Marc Hinz, Alex Welsch, April Bertelsen,
Janet Hammer, Jocelyn Furbush, Karl Katzke
FFT Board members: Faculty and staff members, students from Urban Studies and
other academic areas on campus
EDUCATION SUMMARY:
• 41 credit hours associated with student involvement, 17 students, and one entire
class
• 7 PSU department connections, including Urban Studies Community
Development, Urban and Regional Planning, Journalism, Philosophy, Education,
Business, and Biology
• 2 New practicums, 1 potential Fall internship
• 1 potential Fall Capstone
SPECIFC EDUCATION PROJECTS:
• One Community Development Internship (6 credits)
• One Practicum in the School of Urban Studies and Planning, focusing on the
organizational development of FFT. (4 credits)
• One Practicum in the School of Business, focusing on Food Procurement and
Pricing (3 credits)
• Shadowing FFT board member for Leadership Seminar (3 credits)
• One Finance student examining the prices of our products per unit, and the
correlation between pricing structures and sustainable food systems. (3 credits)
• One Marketing and Advertising student examining the strategies in advertising a
more sustainable product (3 credits).
• One business student will be volunteering to develop a map of food sources for
the café, as well as participating in café operations to have the complete
experience. (3 credits)
• One PIECCL student is researching new food products and helping to explore
the campus garden possibilities.
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Pramod Parajuli’s Food Assessment class will display their Food Mapping
projects in the cafe. (3 credits)
• Benefit concert for Dignity Village - A group project for a Speech Communication
class on Group Communication (3 credits)
• One student created a documentary on vegetarianism, recording footage and
interviews of FFT staff and customers, for an Environmental Ethics class in the
Philosophy Department. (4 credits)
• One student wrote an article on sustainable food systems, including interviews of
FFT staff, for a Journalism class (3 credits)
• Four students from Barry Messer’s Community Development Concepts Class
performed research and interviews of FFT staff (3 credits)
Class Presentations and Partnerships :
• Professor Barry Messer’s freshman inquiry class on Sustainability
• Professor Tom Gillpatrick, SBA, and his class on Sustainable Food Systems
• Organic Gardening Class and the Campus Garden Possibilities
• English as a Second Language
Events and Community Involvement:
• Held a mural charette open to the PSU community from which the murals in the
cafe were created.
• KBOO Radio did a story on FFT in the Community News Program
• Women’s Resource Center Booksale
• FFT co-sponsored nationally proclaimed author Marion Nestle.
• Co-sponsorship of the Jasmine Rice Campaign visit to PSU campus.
• FFT hosted the Sports and Recreation Week art show. Contact: Alex
Acetta in SALP
• SWARM - A bimonthly gathering of students interested in the concepts of
sustainability. We are developing this into a forum that will explore sustainability
through the framework of each school at Portland State. Participants have
included faculty and students from the Schools of Business, Urban Studies and
Planning, Education, and others.
• Projects from the Sustainability Forum on May 31 will be displayed in the café for
the first weeks of June.
• Village Building Convergence and Richard Register, presented by City Repair
Capstone students.
• Earth Week, including participation from community partners SCRAP, City
Repair, Mirador, Northwest RAGE, Bureau of Environmental Services,
Stumptown Coffee, and others.
• Open Mic Rendezvous – every Thursday in FFT Café
• Speakeasy Event
FFT Café Summary
• FFT Board members, Executive Team members and Café Managers developed
proposals, contract agreements and operating projections for presentation to
various department and committee audiences in order to secure the space in 026
while offering to collaborate and allow access to other student organizations, the
Aramark contracted Board Plan, and other entities.
• FFT members and advocates painted the entire space, had furniture donated
from local organizations, and worked hard with local restaurant supply centers to
secure the restaurant operational equipment PRIOR to opening their doors.
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Menu planning and procurement of vendors was timely and required relationship
building with various local product vendors – FFT has had to “sell” various
entities on their eventual full-blown success as a business/student organization
venture.
Ongoing collaboration with Business Affairs, Cashier’s Department, Accounting,
University Finance and Administration, SMSU Operations, Auxiliary Services,
and Facilities regarding SMSU 026 operations
Establishment of a coffee vendor with locally run “Stumptown” required multiple
training sessions and education regarding the espresso products and more. The
machines are extremely expensive and have to be handled with utmost care.
Developed staff training manual, hiring and termination policies and procedures
and supervision and evaluation procedures that not only reflect the philosophy of
FFT, but also adhere to the guidelines for employment that are in place for all
SALP student leaders.
Café workers training regarding food prep and kitchen operations - ongoing
Ongoing Payroll and Human Resources collaboration regarding the different FFT
staff pay requirements: hourly, stipend and internship salaries.
Ongoing conversations with Auxiliary Services regarding FFT contract and
waiving of any preliminary % fee for FFT space allocation.
Ongoing collaboration with SFC regarding the budgetary
expenditures/allocations.
• A very unique model for a student organization – we are all shaping its
success collaboratively – there is no “recipe” for this specific organization – it
is not only a “service” for the University, it is also educationally based (born
out of academic collaborations), it is not a “business” and it IS a student
organization.
• COMMUNICATION – there are many layers of involvement within FFT – and
many different parties invested in the success of this organization. The
passion and ownership of the café success is there, however, the necessary
and practical restaurant and financial expertise that will aid the Café in being
fully successful are not harnessed to the fullest potential. The communication
between Café staff involved in day-to-day operations and the Board
members, the Executive team and the Café Managers is challenging on a
day-to-day basis. There is a need to CENTRALIZE all Café Operations and
have this source be updated DAILY.
• Very real financial realities and challenges – see financial report supplement
• Collaboration with SMSU operations, facilities and auxiliary services
regarding repairs and maintenance costs/fees.
SOC’s
SPIRITUAL ORGANIZATIONS
In summary, I have approached both the leaders of these spiritual organizations and
Campus Ministry to address the possibility for some sort of “spirituality fair” on
campus whereby students across PSU could learn more about spiritual offerings on
campus at one or more large-scale events. However, there does not seem to be
interest in a collaborative model such as this. Each organization really focuses on
their own membership and leadership needs.
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Basic English and Bible Club
Coordinators, Liwei Ning, Setiawati Rahardjo
• Hosted Bible studies and bible readings on a monthly basis.
• Held a “Families Party” celebration on 12/9/03
Bahai Club
Coordinator, Bobby Puffin
• Hosted informational meetings and awareness events. A relatively new
organization on campus with strong ties to the Portland community
Ananda Marga Yoga Society
Coordinator, Ray Wood
• Yoga and mediation class offerings throughout the year
• Information tabling to raise awareness across campus
BCM Christian Fellowship
Coordinator, Kathy Whitney
• Fellowship, worship, meetings, social events
Campus Crusade for Christ
Coordinator, Wendy Wolf
• Extremely active organization. Involved in hosting social opportunities,
leadership trainings, retreats, and prayer meetings, worship etc on an
ongoing basis.
• Two coordinators from this organization received Leadership Credit for their
leadership roles with this organization
Catholic Student Association
Coordinator, Jerry Schorosh
• This organization has strong support from Campus Minister, Glenn Rymsza.
• Information tabling, social opportunities, worship opportunities, and more.
• CSA hosted a slideshow on 6/13/03 for membership and greater PSU
community
• On 2/12/03, CSA held a presentation entitled, “Sex and the Freedom to Love”
• Collaboration between CSA and Recreation/Intramurals is ongoing –
Ch’an Meditation at PSU
Coordinator, Nyoon Yin Thean
• Offered ongoing classes and training in Chan Meditation Practice.
• Important for this organization to be sponsoring PSU community involvement.
Initially there was an off-campus / community dominated involvement with
this organization in 2001 -02.
Chi Alpha Christian Fellowship
Coordinator, Charlotte Kriswandi
• Extremely active spiritual organization. Coordinator is a student leader in
other areas as well.
• Provided campus communitiy with worship and prayer services via a
Wednesday morning prayer group.
• Offered an “XA Women’s Cell Group”
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Offered an “XA Men’s Cell Group”
Information tabling during “Resurrection Week” in April, 2003
Initiated and hosted a “Grassroots Worship and Drum Circle” on May 20th,
2003
Provided Campus-wide “PSU Unity Prayer meeting” on 11/05/03
Christian International Fellowship
Coordinator, Xujun Feng
• This organization formed in spring and is expanding awareness through
membership meetings.
University Bible Fellowship at PSU
Coordinator, Jason Schooler
• Offered PSU community opportunities for worship services, bible studies and
brown bag/bible study series throughout each academic term
• Easter Conference held in April 2003
Buddhism for Daily Life
Coordinator, Jeff Staulcup
• Spring 03 startup – hosted discussions and seminars on “Introduction to
Buddhism”
Zoe Club
Coordinator, Sandi Thomas
• Provided weekly bible study groups throughout the academic year
SOC’s
ADVOCACY/SERVICE ORGANIZATIONS
ASASA – Asperger Syndrome and Autistic Student Alliance
Coordinator, Jody Ramey
• Collaboration with “Art In Spring” Festival by offering the “Spectrum Poetry
Reading” event
• Brought world renowned author regarding Autism to campus for a SPEAKING
event, “Autistics in Higher Education” to raise awareness re: autism and the
“hidden disabilities” within our student population
• Initiated and hosted a public forum, “Disclosing Hidden DisAbilities” that was
well attended
• Group membership and outreach strategies strong – marketing and word of
mouth/relationship building skills by coordinator quite successful
PICS Community Service Club
Coordinator, Heather Berry
• This organization was born out of a team project within a course taught in the
School of Education by Professor Joanne Strouse. A group of students
approached me with the concept of a fundraiser for the International School
of Portland. Their concerns were that the school had few operating funds and
in the midst of the current economic crises facing Portland schools, the
forecast is bleak.
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•
Subsequently, they successfully pulled off a PICS Community TALENT
SHOW to raise awareness about the International School’s situation and to
raise $2000 that was directly donated to the International School to help
offset operation costs. They have plans to continue this collaboration
between PSU and the International School through the School of Education
and SALP’s collaborations
Progressive Student Union
Coordinator, Lew Church
• Held ongoing weekly membership meetings throughout the academic year
• Hosted Medea Benjamin lecture on 10/22/02
• Held multiple Progressive Film Festivals re: progressive/alternative media
sources on 10/7/02 and 1/8/03 and 4/7/03 and 6/23/03
• Meeting on “natural housing and permaculture” on 9/27/02
• Held ongoing “Anti-War Coalition” meetings weekly
• Forum on “East Timor” held 1/14/03
• Information tabling and membership recruitment throughout each term
Students for the Ethical Treatment of Animals
Coordinator, Todd Shagott, Lauren Blaschke
• Held weekly SETA membership and organizing meetings
• Collaborative event with FFT Café – served free Vegan Ice Cream in the Park
Blocks
• Hosted 4/7/03 “Human/Animal Rights Connection” lecture by local animal
rights activist
• Information table for “Meat Out” event on 3/13/03
• Hosted 6/24/03 Speaker “Neal Barnard” regarding Animal Rights advocacy
• Provided film screening event to the PSU community, “The Witness” with free
vegan ice cream on 6/4/03
• Worked hard at membership recruitment and ongoing information tabling
events throughout each term
• Held “activist training” on 10/5/02
VOX – Voices for Planned Parenthood
Coordinators, Alisha Moadab and Melissa Stoner
• Held information tabling and membership drives each term
• Membership meetings on a weekly basis throughout the year
• Hosted 6/2/03 “Sex Toys demonstration” for PSU community
• Strong collaborative ties with PSU’s Women’s Resource Center
• Provided dialogue and discussion to the PSU community regarding the
current political climate within the U.S. and the attacks on abortion rights and
equal rights at large for women
Bicycle Advocacy Club
Coordinator, Keith Brkich
• Worked closely with PSU’s Parking and Transportation Bicycling Advocate,
Eban Saling.
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Traveled to Evergreen and University of Washington to tour their Bicycle
Cooperatives and document their efforts – in order to provide PSU
community information about models that work.
Held focus groups and membership meetings to discuss the needs of the
PSU community regarding bicycle storage, commuter needs, repair centers,
etc.
Building Communities through Consensus
• Operated as a training resource for FFT and other student organizations
• Assisted many student group leaders in facilitating consensus-based
decision-making
Students for a Free Tibet at PSU
• Startup efforts late spring term – building membership – there is a very small
Tibetan community here at PSU, but strong
___________________________________
Teaching & Programming
• Successfully passed an average of 10 students per term through the
Educational Leadership Credit class offered in SALP as part of leadership
development of student organization participants.
• Led SALP Driver Training sessions
President’s University Diversity Initiatives
• Integrated in ALL that we do in SALP and within University-wide committees.
(The “lenses” are always being interchanged to ensure that the unique
perspectives of our community are included in all decision-making – this
ensures more holistic, meaningful and enduring decisions.
• In July, 2002 completed two week-long Intercultural Communications
courses: 1) Global Leadership and 2) Foundations of Diversity Training.
Brought back Diversity Training manual to support student leadership training
efforts
• Informal networking with Student Affairs staff throughout the state regarding
Student Activities and Leadership training programs
University Service
• As member of SALP team, SALP planned and pulled off Party in the Park
2002!
• As a member of SALP team, contributed to PSU Fridays, Orientation
trainings and events, Commencement and in support of other PSU-wide
events, programs
• Attended “blue print” strategizing meetings and assisted with recruitment of
student input and advocacy for a sustainable model
• Involved in student affairs and campus-wide discussions about the ongoing
impacts of 9/11 and international conflict on students at PSU – and
establishment of collaborative resources to address the impacts.
• Served as a member of the Educational Stipend review team and submission
of the final recommendations to SFC process
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Involved in campus-wide distribution of the PCSW Women’s Resource Guide
to different administrative and academic departments across campus.
Served as liaison between CAPS and SALP
Served as liaison to Community Based Learning within Academic Affairs
Hosted “Free Speech” forum to discuss the Park Blocks free speech issues
and awareness and to proactively address student frustrations. Guests
included prominent faculty and administrators at PSU and community leaders
from Portland Parks and Rec, including legal council from both PSU and the
City.
Interpersonal Violence Committee member
Chaired Women’s Resource Center Search Committee
Served on Search Committee for SALP Advisor search: both FPA/Academic
cluster and ASPSU/Greek cluster
ADA Committee and education subcommittee member
Presidents’ Commission on the Status of Women and Communications
subcommittee member
Safe Space Awareness Network member
CONCLUSION
Current Year Objectives and Status
• To advocate for, support and provide resources to all student organizations
within the Service/Advocacy cluster and among other student organization
clusters.
• To develop mechanisms that enhance inter-organization and university-wide
communications
• To expand efforts to measure student success through leadership
involvement – assisting with benchmarks and evaluation of student
leadership efforts
• To be a strong team player in collaboration with the SALP team, by assisting
all student leaders and organizations when necessary and appropriate
• To analyze and develop holistic and meaningful policies and procedures that
are user-friendly, accessible for all students, streamlined, efficient and “overcommunicative.”
Observations/Challenges this Year
• Heard numerous complaints from students that the legal issues within student
government impeded the multitude of student leadership opportunities and
the ability to expansively affect positive change reflective of the entire student
body needs
• Challenge to understand the interconnectedness of ASPSU leadership,
Student Fee Committee leadership, Student Legal and Mediation Services,
and DOJ/statewide concerns regarding effective decision-making that
impacts many areas of the university – i.e. referendum processes.
• Growing University, growing enrollment, expansion and changes within OSA
to include Residence Life – all of these growth pieces need to be overly
communicated and there is a need for a more holistic understanding of how
ALL student leadership opportunities/areas are interconnected and
strategizing that will bring all of the area staff and students together to
maximize on the MANY strengths and skills within all of our areas. In a time
of diminished resources, we need to be more creative than ever in our
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utilization of interconnected resources – duplication is not an affordable or
efficient option.
Recommendations and Goals for 2003-04
• Build a collective strategic plan that brings out the individual and unique
talents/skills of every member of the SALP team – and allows us to work
toward a common vision that maximizes on this potential in relation to the
unique PSU student body and population needs.
• Staff retention to include professional goal-setting, intentional professional
development, mentoring opportunities across OSA and the entire university,
and even outside of PSU – like a sister school that has similar demographics
and OSA model.
• Expand on the regional student affairs networking opportunities to move
beyond once/year meeting.
• Workshops on grant writing, assessment, presentation skills, etc. for
professionals that challenges us to communicate the successes and
challenges of our work both within and outside of PSU
• Expansion of a hiring/decision-making model that includes students during
the summer months – when many of the hiring processes and policies are
reflected upon and changed. i.e. For students who are temporarily out of
state, perhaps televising candidate interviews etc. or at least providing input
on resumes of candidates
• Buy-in to a diverse mission/vision within OSA that embraces a leadership
model that promotes VALUE in the PEOPLE that make Portland State
University work and a shared statement and combined pride about how
Portland State University is truly unique – i.e. social justice awareness,
diversity – defined, urban setting and capitalization of Portland’s uniqueness
within state, nation and world – people trying to make things better and being
involved in holding leaders accountable from issues ranging from
hunger/homelessness to schools and education to environmental concerns,
to alternative transportation to safety and community policing etc. Really
EXPAND on Portland’s livability – folks are coming to Portland for a reason!
While integrating the necessity to continue to lobby for educational reform in
this state.
• Development of a comprehensive Leadership Training program that occurs
on a weekly or bi-weekly basis with training options that meet a wide variety
of student leadership needs including: organization and club membership
trainings, service provision trainings, and activist trainings. Partner with other
student leadership areas across PSU when appropriate. And develop a pool
of trainers reflective of the wide array of skills available through the PSU
community: students, staff, faculty and the greater Portland and international
community.
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Women’s Resource Center
Aimee Shattuck, Coordinator
I.
Executive Summary
The mission of the Women’s Resource Center is to empower women and to
encourage their active and equal participation in all levels of the university
community and the larger society. We encourage the participation of all
people in the community as we strive to provide a safe and supportive
environment for self-identified women.
The ways in which the Women’s Resource Center meets the mission are
through providing a physical space for students on campus; providing
resources, including a lending library with books and videos for students and
staff and a wealth of brochures and pamphlets; programming educational and
social events on campus; discussion and awareness raising activities around
issues important to women; and continued advocacy on university and
community taskforces and committees.
This year has seen a rise in the Women’s Resource Center’s productivity,
credibility, and presence at Portland State University. Much of this is due to
the Student Fee Committee allocating the money for a half time professional
coordinator as well as the dedication and energy of student interns,
volunteers, and supporters. Although our numbers are not complete for
years before, we are confident that there have been more students involved
this year than in any other year in recent history. We have also had more
solid, wide reaching events and have been able to provide more services.
The professional services that we offer to the campus wide community
include sexual assault and domestic violence training and response.
XI.
Highlights
• This has been the first year that we have had a professional staff
coordinator, which has made it possible to provide consistent supervision,
structure, and opportunities for students to get involved with the Women’s
Resource Center. It has also allowed us to stay open longer hours and to
sponsor at least one large event a term.
• Six to ten students volunteered per term to keep the office open, work on
administrative projects, and to plan and run programs and events.
• A group of three Women Studies Students worked with us to research the
history of the Women’s Resource Center at PSU. They compiled a binder
of Vanguard articles about the Women’s Resource Center from 19682003 as well as a report.
• We sponsored a number of large, successful events, including:
o Vagina Monologues, February 20, 21, 23—1200 people
o International Women’s Day, March 8—2000 people
o Feminisms Conference: Looking Back, Moving Forward, April
26—200 people
o Take Back the Night, May 8—200 people
o Strike Out Sexism, May 16—100 people
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•
XII.
Wrote a $250,000 federal grant to fund an interpersonal violence
advocate and further training, waiting to hear from the Violence Against
Women Office.
Student Employees and Position
Pollyanne Birge, Event Coordinator, July 1, 2002-June 30, 2003
Mollie Thompson, Library Coordinator, Oct 1, 2002-June 30, 2003
Page Morrison, Web and Outreach, Oct 1, 2002- June 30, 2003
Nicole Marie DeSpain, Marketing Coordinator, Oct 1, 2002-Nov 15, 2003
Kimberly Ramsey, Volunteer Coordinator, Oct 1, 2002-Feb 28, 2003
Amy Theberg, Marketing Coordinator, March 1, 2002- June 30, 2003
Miyuki Hamanaka, Office Manager, March 1, 2003- June 30, 2003
XIII. Status Report on Goals
Service:
• To prioritize service to individuals over events.
o The Women’s Resource Center has prioritized service to individuals over
events by increasing the accessibility of the WRC as a resource space.
This accessibility was achieved by changing the physical set up of the
center to be more welcoming, having 9-6pm business hours staffed by
student interns and volunteers, and by marketing the space as a resource
to students, staff and volunteers.
•
To strengthen the core services of the WRC, including volunteer opportunities,
library, information and referrals, and support systems.
o The core services of the WRC, including volunteer opportunities, library,
information and referrals, and support systems are stronger. The
Women’s Resource Center has had 5-10 volunteers throughout the
school year, opposed to one or two during the previous year, as well as
four intern positions. The library is well organized and documented
making for easier access. Likewise, the staff of the WRC were available
as a resource and service to students, staff, and faculty by being
available to give information and referral, by meeting with people one-onone and through presentations in meetings and classes.
Advising/ Supervising:
• To effectively supervise interns and student coordinators by holding them
accountable and by creating a supportive environment.
o This was the first year that the Women’s Resource Center has had a
professional staff person available to supervise interns and student
coordinators. The supervision and advising of interns and volunteers was
effective because Aimee Shattuck was available to meet, was invested in
the work that students were doing, was able to hold them accountable,
and created a supportive environment by conducting quarterly
evaluations and by having weekly one-on-ones.
•
To effectively delegate tasks.
o Interns had weekly one-on-one supervision from Aimee Shattuck. This
time was used to assess how the work and projects were going and to
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delegate tasks. When students identified themselves at the Women’s
Resource Center as interested in volunteering, they would meet with the
Coordinator and discuss what they were interested in working on, what
they were studying, and what they would like to work on more. This
worked well as a way of matching volunteers with tasks and projects that
they would be successful working on.
Programming/ Training:
• To learn from this year to have a productive, time efficient training for next year.
o The Women’s Resource Center has begun weekly training seminars for
continuing interns and volunteers.
o From discussions and evaluations with interns and volunteers, the
Women’s Resource Center has begun developing a training for the
school year.
•
To bring in training throughout the year for volunteers and staff.
o Very little training was offered throughout the year and this was identified
as a need by interns and volunteers.
•
To organize programming and to collaborate in a way that allows for superb
events without burnout of staff.
o Projects were delegated and shared so that interns and volunteers were
only responsible for one large event.
o As stated earlier, more volunteers and interns were recruited and retained
than any other year.
Advocacy
• To advocate for women on campus.
o President’s Commission on the Status of Women: As a member of the
PCSW, the coordinator of the Women’s Resource Center researched and
wrote a report on the current status of women at Portland State
University.
o Interpersonal Violence Task Force: As the chair of the IPVTF, the
coordinator of the Women’s Resource Center has called together
meetings at least every month as well as connecting PSU’s efforts to
address Sexual Assault with the Attorney General’s State Sexual Assault
Taskforce. Aimee Shattuck wrote a grant to the Violence Against Women
Office to fund an Interpersonal Violence Advocate. The taskforce has
also been successful in training staff and faculty on interpersonal violence
and by coordinating services and policies.
o Work with Women’s Studies: Our work with Women’s Studies has
consisted of cosponsoring a conference, Feminisms: Looking Back,
Moving Forward, and providing opportunities for women’s studies
students to get their practicum credits.
o Work with Affirmative Action: Our work with Affirmative Action has
consisted of giving referrals and working on the Interpersonal Violence
Resource Network.
•
To advocate for PSU in the larger community.
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The Women’s Resource Center has marketed PSU in a positive way be
being represented at fairs and events such as International Women’s
Day, by being a part of the Attorney General’s Campus Response to
Sexual Assault Committee, and by opening up our events to the larger
community.
The Women’s Resource Center has collaborated with community
agencies and organizations, such as organizing fundraising events for the
Portland Women’s Crisis Line and American Women Oversees.
To advocate for the WRC with the university.
o A proposal has been submitted with other Student Affairs offices to move
the Women’s Resource Center to a new location on the fourth floor.
o The Women’s Resource Center has had a larger presence on campus
over the last year.
o Three students worked on compiling of the history of the Women’s
Resource Center. We now have a comprehensive archive of Vanguard
articles about the Women’s Resource Center from 1968-2003 as well as
a bound report on the history. More work will be done to educate the
campus community about our history.
Assessment
• To keep clear records of our work.
o We have kept a record of all of our meeting minutes that is available to
anyone interested.
o The Women’s Resource Center has kept statistics on how many people
access the center as well as keeping records of our meeting minutes and
how well our events are attended.
o Records have been kept of event attendance.
•
To evaluate staff.
o Quarterly self and supervisor evaluations were done of interns.
•
To meet with university members throughout year to get feedback and thoughts
on the WRC’s service and effectiveness.
o Meetings with university members were done informally over the year.
More formal interviews to assess the needs of the university will be done
throughout the year.
• The Women’s Resource Center has continued to work on diversity initiatives by
working with the MCC and multicultural student groups on events and initiatives,
and by attempting to gather more knowledge and resources around women of
color and international women’s issues as well as women with disabilities.
University Service
• To be a part of university committees.
o Hiring committees: ASPSU/Greek Advisor, FPA/Academic Advisor
o Ad hoc committees: Recognition Night, M113, Benchmark, Leadership
Recruitment,
o Sexual Diversity Taskforce
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•
o President’s Commission on the Status of Women
o Interpersonal Violence Task Force
o SALP Advisory Board ex-efficio
o SMSU Advisory Board
To be a bridge to other departments by sharing resources and helping with
projects including trainings and presentations.
• Women in Higher Education Conference
• American Association of University Women
• Volunteer Recruitment and Retention Training
• Focus on Diversity
• Against Patriarchy Conference
XIV.
Status Report on Contribution to President’s Diversity Initiatives
Enhancing the institutional environment, curriculum, and scholarship
• Serve on President’s Commission on the Status of Women, Sexual Minority
Task Force.
• The Women’s Resource Center serves the entire student body, including
students of color, returning women students, students with disabilities.
• Attended Focus on Diversity workshops sponsored by the CAE, Serving
International Students
• SFC allocated funds for a .50 FTE professional Coordinator of the Women’s
Resource Center for 2002-03.
Increasing numbers of students from under-represented groups
• Participated in Orientation, Bridges, and PSU Friday programs promoting
involvement for all students and encouraging matriculation.
Increasing numbers of persons from under-represented groups in faculty,
classified staff, and administration
• Work with the President’s Commission on the Status of Women to encourage
the recruitment and retention of staff from under-represented groups.
Strengthening connections with diverse communities in the region
• Work with community agencies, such as International Women’s Day
Organization, Women Embracing Freedom Together and others to promote
work and volunteer opportunities to students and to share resources and
research.
• Co-sponsor events or provide opportunities for community groups to share
information.
XV.
Narrative
I feel that the Women’s Resource Center has been successful in
meeting nearly all of our goals for the 2002-03 school year. The goals in
which we especially excelled are in service, programming, advocacy, and
university service.
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Much of our success has been due to dedicated and passionate
student interns, volunteers, and supporters as well as having a professional
coordinator. We were able to share our professional services with the
campus community including domestic violence and sexual assault response
and training. This has included working with our campus partners to respond
to incidences of violence, training faculty and staff, and providing workshops
for students. We have been able to strengthen the core services of the
resource center by organizing and documenting our entire library,
reorganizing our resource/brochure rack, and by changing the physical set up
of the office to be more inviting to visitors.
Programming has been a strength of the Women’s Resource Center;
however, this year was an exceptional year. We were able to provide a
diverse array of programs, from an art show to a conference to a play. This
has allowed us to address a wide range of people and attract diverse
audiences. Another strength has been our work collaborating with on and off
campus groups. This has allowed us to have better events, wider audiences,
and a connection to our community partners.
Similarly, university service has been a strength of the Women’s
Resource Center. It is one of our goals to keep issues identified as important
to women on campus on people’s radar. We work hard on committees and
taskforces to create passion and action around important issues such as
harassment, campus climate, equal pay, childcare, domestic and sexual
violence, and women in the curriculum.
Unfortunately, the Coordinator was not hired until November. I am
confident that without the late start of this year and with the experience and
structure we accumulated, 2003-04 will be even more successful of a year.
XVI.
Quantitative Data
142
140
120
100
80
Students
Staff/ Faculty
Community
60
40
20
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ay
il
A
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ar
ch
ua
ry
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0
NUMBER OF PEOPLE WHO ACCESSED THE WRC
XVII.
University Service
• Interpersonal Violence Taskforce
• Interpersonal Violence Resource Network
• Educational Stipend Taskforce
• President’s Commission on the Status of Women
• Attorney General’s Statewide Taskforce on Sexual Assault,
Subcommittee for Campus Response
• Tri-County Sexual Assault Taskforce
• International Women’s Day Planning Committee
• Feminisms Conference Planning Committee
• Vagina Monologues Planning Committee
• Take Back the Night Planning Committee
• Student Life Committee
• Sexual Diversity Taskforce
• Advisor Search Committee
XVIII. Professional Involvement
Conferences/Workshops Participated In:
• Volunteer Recruitment and Retention Training, VolunteerPro
• Focus on Diversity- International Students
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•
•
•
•
•
•
Against Patriarchy Conference
Oregon Women in Higher Education
Affirmative Action open forum
Freedom of Speech open forum
Outreach to Non-Traditional Students, teleconference
American Association of University Women, Rhode Island
Presentations Given:
• Domestic Violence Training for Phi Sigma Sigma Sorority
• Domestic Violence Training for Interpersonal Violence Resource
Network
• Domestic Violence Training for West Hall Resident Managers
• “Is Feminist Leadership an Oxymoron?”—Feminisms Conference,
April
• Domestic Violence and Sexual Assault Response—Resident
Managers
• Sexual Harassment with Affirmative Action—Resident
Managers/Orientation Leaders
XIX.
2003-04 Short and Long Term Goals
Service
• To strengthen the core services of the WRC, including volunteer
opportunities, library, information and referrals, and support systems.
• To support and develop the Returning Women’s Program.
• To work towards procuring a new space for the Women’s Resource
Center that will increase visibility, accessibility, and productivity.
Advising/Supervising
• To provide consistent and supportive supervision to interns and
volunteers by meeting with interns and volunteers one-on-one, weekly
meetings, quarterly evaluations, and productive feedback.
• To provide quarterly trainings for new volunteers and interns.
• To provide training services to student groups, faculty, and staff.
• To program at least one campus wide event a month.
• To program one large (over 100 people) event a quarter.
Advocacy
• To advocate and support survivors of sexual assault and domestic
violence by providing first response services.
• To advocate for solid policy and procedure and further collaboration to
address sexual assault and domestic violence on campus.
• To advocate for a safe, comfortable, and encouraging campus climate
in our work with the President’s Commission on the Status of Women.
Assessment
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•
•
•
To keep statistics on the use and needs of people accessing the
Women’s Resource Center.
To do quarterly evaluations of the interns and volunteers.
To meet with campus community partners to find out the opinions and
needs of the Women’s Resource Center and our opportunities for
improvement and collaboration.
• To support returning women students by hiring a graduate student to
coordinate the Returning Women Student Program.
• To do programming specifically targeted for international women.
• To work with the President’s Commission on the Status of Women to
advocate for the recruitment and retention of people of color.
• To work as a member of the Sexual Diversity Taskforce on initiatives
related to sexual minorities.
• To work on projects within the disabilities movement.
• To cosponsor diverse programming with various community agencies.
University Service
• To continue to be represented on various university committees, such
as the Interpersonal Violence Taskforce, the President’s Commission
on the Status of Women, and the Sexual Diversity Taskforce.
• To work with academic departments and student services to
collaborate on projects, programs, and events.
Professional Involvement/Development
• To attend at least one regional conference with students.
• To attend at least one national conference with students.
• To continue to be open to feedback and criticism.
• To present at a conference.
• To work with sister schools to strengthen services and programs.
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Student Legal and Mediation Services
Kathleen Cushing, Coordinator
I.
Executive Summary
This year has been one of amazing growth and important challenges for Student
Legal and Mediation Services in our mission to provide students with advocacy and
assistance, including legal advice and representation. With considerably more staff
than when I started supervising this department (6 staff members currently compared
to 1 and a half-time staffer 12 years ago), and double the student population (from
12,000 students to 25,000 students), it would appear that there should be more than
enough support for the populations we serve.
But with the addition of in-court assistance and the budgetary limits on other public
resources needed by students (shortened court hours and limited access) in the past
year, staff have had to limit student case intake by mid-term for each of the terms
this academic year. We continue to strive to reach a middle ground between
effectively supporting the students who use our services (more likely folks from
diverse backgrounds or non-traditional students who don’t have other effective
access to legal support in their lives), and finding more creative ways to prevent legal
issues in our students’ lives in the first place with educational presentations.
II.
Top 3 Highlights/Accomplishments
1.
Broadened attorneys' work with mediatable issues,
conduct code matters and in-court help for students;
Supervising Attorney became licensed to practice in
Washington State and began offering support for
students with Washington legal issues.
2.
Updated SLS Website substantive content, graphics,
ease of use and links to other important resources widely praised by other Universities' Legal Services
offices;
3.
III.
Updated Landlord/Tenant Handbook and started
presenting workshops for students on this topic,
including a quiz and powerpoint presentation.
2002-03 Employees/Student Employees and Positions
COORDINATOR / ATTORNEY:
Kathleen Cushing
Renewable, 12-month, fixed term, non-tenure track
faculty position. Duties highlighted in on-line budget.
STAFF ATTORNEY:
Shelly Lee
Renewable, 12-month, fixed term, non-tenure track
position. Duties highlighted in on-line budget.
OFFICE MANAGER/
PARALEGAL II:
Classified position. Duties highlighted in on-line
budget.
146
Anna Dinh
STUDENT PAY
LAW INTERNS:
Melissa Luna
Andrea Poole
STUDENT PAY
UNDERGRAD RECEPTIONIST:
Ghazal
Alla Safanova
IV.
Law Intern; Work-Study Eligible or Subsidized by
Minority Student Scholarship Starting Wage:
$14.00/hr, 12+ hrs/wk, 12 months per year.
File Clerk; Work-Study Eligible
Starting Salary: $9.00/hour
Hours: 12-15 hours per week
Status Report on Goals for 2002-03
GOAL 1)
To help students resolve and manage existing legal disputes, thereby
allowing them to better focus on their educational pursuits by
expanding our services in court and in consultation with students and
other departments/groups on campus;
GOAL 2)
To help students anticipate and prevent future legal disputes, thereby
minimizing the need for future legal representation and to support and
encourage student retention at Portland State University and to utilize
the dispute resolution and prevention process as a vehicle for
personal and educational development; and by evaluating student
needs with questionnaires about legal and housing needs and more
effective publicity about our services, especially to non-traditional
students and students from diverse populations;
GOAL 3)
To provide legal information to the public about the role that SLMS
fills in the community and to students in written form as well as
seminars and forums by expanding our information and
on our SLMS website and by providing appropriate
seminars on housing, credit fraud, and other areas of
interest.
resources
interactive
student
V.
Status Report on 2002-03 Contributions to President’s Diversity
Initiatives
•
Enhancing the institutional environment, curriculum, and
scholarship: Taught Winter 2003 Capstone on Refugee and
Immigrant issues, helped coordinate Fall 2002 Capstone for
same group, creating a documentary on these groups’
experiences and linking students to these groups and to the
social service providers who support these groups.
147
VI.
•
Increasing numbers of students from under-represented groups:
Invited 450 college-eligible high school students to participate in
a full day of law-related classes for Law Day in May, 2003.
•
Strengthening connections with diverse communities in the
region: See first item, above, in this section V.
2002-03 Narrative (describe each component, articulating
observations, context, learnings, and highlights of accomplishments
and challenges)
Campus Outreach SLS continues to work at increasing its
visibility on campus and outreach to more PSU students. This
process includes the following:
•
SLS now has a web page and has been used as a resource for articles
on subjects including landlord and tenant law in the Daily PSU Vanguard,
and has done public service announcements in the past on KPSU and
advertised at Party in the Park and new student orientation, SLS also has
obtained free use of bulletin board space on the first floor of Smith Center
to disseminate legal information on an ongoing basis.
•
SLS has cosponsored forums on Consumer Awareness Skills, Family
Law, Americans with Disabilities Act, Negotiation Skills, and Landlord and
Tenant Law. SLS has spoken at the Oregon Student Association’s
Northwest Leadership Conference on Accessing Public Records, on
Student Fees and on Student Journalist Ethics; and at the ASPSU and
Student Leadership Retreat about managing conflict and using dispute
resolution tools. SLS will continue to offer these and other innovative
forums in response to student need.
•
SLS maintains contact with other campus units at PSU to facilitate crossreferrals of students needing legal advice and representation.
Office Procedure Revamping SLS continues to do substantial revisions in
document drafting work and in streamlining and updating its office forms and
procedures. This project has, in the past, included reworking and fully
computerizing its client tracking and conflict system, updating legal forms
involving the use of templates, and more efficiently tracking the number and
nature of student contacts. SLS has written office procedures for workers to
use as a guide. A confidentiality agreement is also used to protect student
client interests. SLS continues to expand and update its network of legal
referrals to provide faster, more efficient referrals in appropriate cases. New
uniform divorce forms produced by the State Family Law Task Force with
input from PSU’s SLS coordinating attorney, among others, is aiding us in
more effectively giving students access to the state court system.
Enhanced legal service for students
So as to more completely and efficiently meet student legal needs, SLS has
enhanced its legal service through five specific projects. They are:
148
•
In Court Assistance. A staff attorney provides additional support so that
assistance with court process on key subjects may be provided to PSU
students. In the past, one attorney could not handle in-court work in
addition to other duties, but progress toward fuller service to students is
now being made. The need for a third attorney is becoming evident,
although funding for that position is not being requested currently, while a
survey of student needs, to identify gaps in service, is being completed.
•
Campus Mediation Services. The Center has three primary objectives:
1) to serve as a neutral, safe environment where legal disputes can
be managed or resolved through a non-adversarial process;
2) to integrate its functions, as appropriate, into existing processes,
increasing efficiency and making non-adversarial dispute resolution
more widely available;
3) to help participants develop dispute resolution skills so as to foster
independence in resolving future conflicts.
The center is relying almost entirely on existing resources. Grant
sources could be identified as well. Administrative support and
program responsibility currently come from existing SLS personnel.
The Center currently uses existing SLS space. The only "cost" to the
Center is in the form of supplies and publicity.
•
Campus Workshops. SLS has presented a series of workshops on
legal issues of interest to the campus community. Attorneys practicing in
the Portland metropolitan area have co-facilitated these workshops with
the SLS Coordinator.
•
Landlord & Tenant Handbook and Website Resource. Students often
express interest in having written legal information as background for
individual landlord and tenant questions. Therefore, SLS has recognized
the need to provide up-to-date information on landlord and tenant law,
sample letters to be used in various situations, like late refund of their
security deposits, and other helpful tips concerning potential problems
and how to avoid them. The laws have changed in the years since other
comparable information was produced by any source, and the new
revision of the OSPIRG Tenant’s handbook also does not contain most of
this helpful information. The handbook is available free to students
through the SLS homepage.
•
United States Supreme Court Amicus Brief regarding Student Fees.
The PSU SLS coordinating attorney has worked with other SLS attorneys
at other public universities in the past to write and submit an Amicus Brief
concerning Student Fees to the United States Supreme Court. The oral
argument on this matter occurred in November, 1999. A unanimous
decision from the Court in Spring, 2000, supports the belief that SLS
attorneys can be actively supporting student needs at a very high level
and positively set the stage for the fullest student learning about their own
149
legal rights and speech.
Educational and Community Activities SLS participates
fully in educational and community activities, including the following:
•
Tel-Law, Senior Law Handbook and other OSB Resources. The SLS
Coordinator has chaired and served as a volunteer for the Public Service
and Information Committee of the Oregon State Bar as well as the
Lawyer Referral Services Committee of the OSB, and on other
committees like the Consumer Law Committee and the Family Law
Taskforce that benefit PSU students by providing contacts to SLS through
which free legal information can be obtained for PSU students. Through
these activities, PSU students are given access to more specialized
resources and services than SLS could provide alone, and the difficulties
that students typically face in the legal system can be voiced to groups
with the ability to advocate for workable solutions to ongoing student
concerns in such areas as family law.
•
Legal Instruction. SLS participates in law-related seminars and forums.
The SLS coordinator has taught Capstone courses on Landlord and
Tenant Law and Immigration Law issues as well as Introduction to Law
and Legal Research courses and is a member of the following
associations: Alternative Dispute Resolution; Family and Juvenile Law;
and Litigation Section; all associated with the Oregon State Bar. She also
is a sustaining member of the National Association for Conflict
Resolution. The Coordinator has completed handbooks for Senior
Citizens and for young adults just starting out on their own. The SLS
coordinator has also judged high school moot court competitions.
•
Bar Association and Other Community Activities that Benefit PSU.
So as to maintain and promote strong community contacts, the SLS
Coordinator remains active in the local legal community. She currently
has been selected to serve on the OSB Continuing Legal Education
Committee, and just completed chairing the Lawyer Referral Committee
of the Oregon State Bar, which is concerned about access of the public to
reasonably priced legal assistance, has served as an Officer of Oregon
Women Lawyers and is active on many committees. She judges Portland
high school students' moot court competition and has served on the
statewide Oregon State Bar Committees for Lawyer Referral Services
and for Public Service and Information and on the Access to Justice
Committee. She currently consults with and supports the Steering
Committee for the Refugee and Immigrant Consortium of Oregon and
serves on the Law Day Planning Committee, which brings over 450 high
school students (and potential future PSU students) to PSU every May.
GUIDELINES:
SLS provides services subject to the following guidelines:
150
A.
SLS services are available to all currently registered PSU students
who pay a student fee for the term when services are requested.
B.
SLS may not represent any student on matters involving other PSU
students, faculty or administration. Other cases constituting a conflict
of interest will also be referred to outside counsel.
C.
SLS will refer out cases where attorney's fees are provided by law,
where contingency fees are customarily available and in some
cases where the dispute requires in-court representation
beyond the resources
which is
VII.
Significant Student Contacts *(see details below)*
From July 2002 through June 2003
For Student Legal and Mediation Services
July 2002
August 2002
612
402
September 2002
October 2002
373
614
November 2002
584
December 2002
320
January 2003
453
February 2003
525
March 2003
463
April 2003
649
May 2003
533
June 2003
258
Total:
5786
*SLMS is, as of Fiscal Year 2003-04, compiling student contact information more
accurately with a software program, Time Matters. The above contacts are
approximate values for the past year.
151
A contact is not just a cursory conversation with a student, but instead is often an indepth analysis of the problem at hand and can last for upwards of an hour. On
average, the Coordinator/Attorney sees approximately 8 of those daily contacts, up
to 4 in scheduled appointments and 4 or more for emergencies, correspondence, or
telephone follow-ups, or coordinates with other SLMS staff to assist students. The
Staff Attorney is already assisting with approximately 6 or more daily contacts, and
primarily addresses litigation concerns and pretrial issues like discovery of evidence
important in resolving court cases. The Office manager sees approximately 4 or
more people per day for notarizations and, together with the file clerk, can help 3 per
day for extended initial intake questions. The law clerks see 3 students per partial
day that he or she works and often handles 4 students for extended drop in
questions. Contacts include student appointments with the attorney or a law clerk,
emergency visits and non-appointment consultation, notarization service provided for
students and seminars for PSU students, the public and potential students.
VIII.
2002-03 University Service:
•
•
•
•
•
•
•
•
•
•
•
•
•
IX.
Information tables at each term’s New Student Orientation
Sessions
Table at Fall Party in the Park
Table at International Student Information Fair
Capstone Fall 2002 documentary on KPSU live
Capstone Winter 2003 Refugee/Immigrant Consortium
community partner brochure
Table at Disabilities Resource Fair
Presentation regarding shared space with other student groups
for current CAPS space
Analysis of University Attorney Salary Comparisons
Law Day 2003 in May – drew 450 high school students at PSU on
legal topics
Coordinating Attorney served on Student Conduct Code
Revision Committee
Coordinating Attorney serves on University-wide Diversity Group
Committee
Coordinating Attorney serves as advisor to ASPSU’s E&CR
Committee and coordinated a mediation for student leaders in
ASPSU in Winter 2003
Staff represented SLMS at various interviews for key PSU
positions
2002-03 Professional Involvement
•
•
National Attorney Conference Presentation (NLADA/SLS) in July
2002 – Coordinating Attorney Cushing organized panel of
attorneys and presented PowerPoint presentation on Student
Conduct Code issues and on PSU’s changes to our conduct
code.
Coordinating Attorney Cushing Selected for and serves on Statewide Oregon State Bar’s Continuing Legal Education Committee,
152
•
•
X.
designing educational programs for Oregon Attorneys and the
public that they serve.
Staff Attorney Lee serves on Executive Committee for OSB
Consumer Law Section.
Staff Attorney Lee serves on MBA Young Lawyers Section CLE
Committee.
2003-04 Short- and Long-term Goals
•
Service Provision, Advising/Supervising
Continue to emphasize creative and preventative workshops and information
sessions to address legal issues before they arise.
•
Teaching for professors upon request, related to legal issues important to
students on campus
• Advocacy
Continue to broaden and deepen service in court and through mediation for
students.
•
Assessment
Continue with student satisfaction surveys and tenant surveys and build
confidence in new methods of assaying student contacts and assistance.
•
Diversity Initiatives/University Service
Coordinating with Disability services, international student services and
minority student services on campus and in the refugee and immigrant
community.
•
Professional Involvement/Development
University Administrator training, continuing legal education training and local
opportunities through the Multnomah County Bar Association and the Oregon
Women Lawyers Group, and the Gay and Lesbian Lawyers Group as well as
the Minority Lawyers Group in Oregon.
XI.
Appendices Available upon request:
153
1.
Attorney’s appointment letter as a member of the OSB
Continuing Legal Education Committee and description of
program;
2.
Notice of Twenty Second Annual Law Day for high school
students in May 2003 at PSU with page noting SLS attorney’s
participation on the planning committee;
3.
SLS’s revised Tenant Handbook;
4.
Representative Refugee/Immigrant Consortium Agenda;
5.
Home page of SLS’ website, last updated 9/2002;
6.
Flier for Tenth Annual OSA Northwest Student Leadership
Conference with description of Public Records Seminar
presented by SLS attorney and law interns;
7.
Thank you letters from PSU New Student Orientation
Programs for SLS’ participation in Connection 2002
Orientation and the Information Fairs;
8.
National Student Legal Services Conference Panel on
Student Conduct Codes in July 2002 organized and presented
by PSU’s SLS Attorney; July 1999 Conference Agenda with
panel presentation by PSU’s SLS attorney on the United
States Supreme Court Student Fee Case;
9.
Notice of SLS attorney’s participation in the PSU Sexual
Harassment Resource Network;
10.
Student Client Survey form.
154

Office of Student Affairs - Portland State University

Transcription

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