prospectus

prospectus
17-19 OCTOBER 2014
www.equidays.co.nz
mystery creek events centre
page 1
CONTENTS
The Event Highlights from 2013
Quotes received from 2013
Improvements ahead
for 2014
Event Map
Indoor Sites
Outdoor Sites
Breeders Expo
Additional Information A-Z
Exhibitor Conditions
THE EVENT
Welcome to Equidays 2014, the fourth year of our event!
3
4
6
If you have exhibited at our event
in the past, we extend a genuinely
warm welcome back and also
a sincere thank you for your
valuable support.
8
10
12
13
13
14
17
We are delighted that you
are considering being part of
Equidays 2014 and look forward
to working closely with you and
the team again!
For the new businesses and
associations considering
exhibiting at Equidays 2014,
we certainly look forward to
discussing best fit options,
assisting you with the important
planning of your exhibitor
site, and ensuring you find the
complete Equidays experience a
very positive and enjoyable one.
Equidays is your world class
equine event! While only heading
into its fourth year, Equidays
is determined to become a
renowned world class equine
event and will be continually
building on the positive
experiences and feedback we’ve
secured over the last three
years. Equidays is an exhibition,
education-based and competition
event that strongly focuses on the
extensive variety of commercial,
recreational and entertainment
aspects of the equine industry.
Equidays 2014 is going to bring
an even greater variety of equine
elements, exciting entertainment,
demonstrations, seminars and
clinics from highly reputable
clinicians and importantly an
increased number of exhibitors
creating a fantastic shopping
experience for our visitors – there
will definitely be something for
everyone spread over the full
three days at Equidays!
Mystery Creek Event Centre is
the ideal venue for Equidays,
with 113 hectares available for
event use and free visitor parking.
The enthusiastic and committed
Equidays team carefully plan
and transform the venue into
an equestrian paradise with
the full-sized world class indoor
sand arena, outdoor grass and
sand arenas, a new dedicated
Western area, training and
display areas and dedicated
indoor and outdoor exhibition
spaces to suit any preference,
requirement and budget. Add to
all this our extensive areas for
onsite camping, an entertainment
zone, plus the other extensive
amenities and facilities at Mystery
Creek Events Centre.
Equidays is the perfect platform
to exhibit your reputable business
and/or association to thousands
of horse enthusiasts, their family
and friends from around New
Zealand and worldwide.
KEY CONTACT
DETAILS
Melissa Neal - Exhibitor Liaison
[email protected]
Lynley Schollum - Event Executive
[email protected]
Mystery Creek Events Centre
Private Bag 3206
Hamilton 3240
Phone - +64 7 843 4497
page 2
equidays 17 - 19 october 2014
mystery creek events centre
page 3
EQUIDAYS 2013 HIGHLIGHTS
Involvement with
and support of the
fantastic charity
– Kiwi Care
Best indoor and
best outdoor exhibitor site
awards presented to
Equissage Therapy and
Tru-Test Group
we were delighted at the highly
impressive range of well presented
professional exhibitor sites
throughout Equidays 2013 and
can’t wait for the bar to be
lifted in the future!
Over 12,000
visitors over the three
days of Equidays 2013,
with 3,400 people
attending the two night
shows, a 65% increase
on 2012!
page 4
Successful, well laid out,
Donut Express Food &
Beverage village with
a delicious range
of food vendors a very popular area
utilised by all!
13,000 Equidays
website hits
during the event
and four weeks leading
up to Equidays 2013
Equidays 2013 exhibitors
satisfaction levels vastly improved
with greater customer service and
additional resource added with the
sole priority of working closely with
Equidays exhibitors –
75% of exhibitors confirmed
likelihood of returning in 2014
which is fantastic! Positive numbers
of new interest being received,
thanks to word of mouth and
referrals from our valued exhibitors
equidays 17 - 19 october 2014
Top NZ riders
participating and
attending Equidays
2013 included Senior riders Samantha
McIntosh, Katie McVean,
Donna Smith, Maurice Beatson
and Logan Massie, along with
Junior riders Timothy Richards,
Maddy Bult, Jay Phillips,
Hannah Bodle &
Laura Lush
Patron
Sir Mark Todd,
Endorsees Sir Patrick
Hogan and ESNZ
we are proud to have such
a high calibre level of
support for our
Equidays event
NEW Hyundai Horse Derby
was a huge crowd pleaser, with
a mix of show jumps and natural
styled fences set over more than a
kilometre of good footing. It was a
great test of speed, endurance and
accuracy for 40 of our top NZ show
jumpers and eventers.
The high intensity course was
professionally designed by top
course builder Gerrit Beker. The
Derby course will be further utilised
over the three days at
Equidays 2014.
Cash and prizes
totalling over $60,000
for participants, including
an impressive $10,000
1st prize for the Hyundai
Derby and three Honda
Farm Bikes for the Honda
Pony Derby
mystery creek events centre
Over 7000
Equidays
Facebook fans
Top clinicians including
Adelinde Cornelissen Olympic Silver Medalist
and the world’s number 1
dressage rider, Jeff & Katie
McVean, Sean Cubitt and
Vicki Wilson
Considerable sponsorship
and support from our
valuable sponsors –
Hyundai, Honda Motorcycles,
Honda Power Equipment,
Dublin, Greystone, Fibrefresh,
Moremag , Harcourts
Cambridge, Donut Express,
Hygain, Hansen Products,
Fibrefresh, Skellerup, Dove
Radio Communications and
SBI Productions Ltd.
page 5
QUOTES RECEIVED FROM
EQUIDAYS 2013
“A wonderful experience to be a part of the prestigious Equidays event at Mystery Creek”
Hyundai New Zealand
Clinicians
Sponsors
Exhibitors
“We experienced Equidays as a
great event, with lots of variety
and diversity. Definitely worth
seeing! Dressage, jumping,
western, demos, shows…
everything! Inspiring and fun –
the perfect combination!”
Adelinde Cornelissen
“Greystone does shows all over
the world, I would say Equidays
2013 was one of the best run
shows we have ever attended.
Well set up, great crowds and
extremely helpful staff.
Great job!!”
Greystone
“We have attended all three
Equidays and been involved as
exhibitors and clinicians for the
past two years. Each year is better
that the last and Equidays is a
much valued addition to the
New Zealand equestrian calendar
for all horse lovers wanting to
see the leading riders and
trainers competing and also
educating others.”
Showtym Sport Horses
“Equidays gives our business
a fantastic opportunity to
showcase our offerings to a multidisciplined yet unique sector of
the marketplace.”
Harcourts Cambridge
“How thrilled we were to be
exhibitors at Equidays. It was
fantastically organised which
produced a great atmosphere.
Karaka Farms SuperStall Stable
Flooring had much more positive
sales than we’ve had at any
previous trade shows. We’re
looking forward to next year!”
Karaka Farms
“Equidays is a great chance to see
the best of what the horse scene
in New Zealand has on offer.
Three days of horsie heaven,
learning from your favourite
trainers, shopping for your
faithful stead and meeting up
with like minded people. It’s not
to be missed!”
Jody Hartstone – Hartstone
Equestrian
page 6
“Having a staff member dedicated
to working with exhibitors was
an excellent move, she was able
to assist us whenever required.
Really approachable, friendly
“I can’t tell you the number of
and helpful from an
people that mentioned the Dublin exhibitors perspective.”
Pony Six Bar event to us, on and
Coprice
around Equidays this year. People
from all facets of the equestrian
“This was our first year exhibiting
world seemed to have noticed
at Equidays. We attend a large
that Dublin sponsored this event. number of events throughout
We certainly feel as though we
NZ, and we were extremely
received good exposure for
impressed with not only the
our brand.”
organisation, but also the level
David Jones-Parry - Dublin
of security throughout the event
which was exceptional. We will
definitely be back next year.”
Canterbury Equestrian
equidays 17 - 19 october 2014
mystery creek events centre
page 7
IMPROVEMENTS AHEAD
FOR EQUIDAYS 2014
IMPROVEMENTS AHEAD
FOR EQUIDAYS 2014
Increased variety
No subletting fee for smaller
businesses wanting to share
a site
We will cater for a wider
range of equine interests,
and therefore boost visitor
numbers, by introducing a
greater variety of disciplines and
high quality equine elements.
With highly reputable clinicians
and participants being actively
involved throughout Equidays
2014, and the likes of the NEW
dedicated Western Area which
will be a fantastic draw-card, our
event will be sure to appeal to
many!
Event layout
The layout of Equidays 2014 has
been further improved for our
valuable exhibitors, clinicians
and visitors, acknowledging
feedback received. We have taken
considerable steps to ensure the
site map is condensed so visitors
experience all areas of the event
easily and exhibitors receive
high volumes of foot traffic in
all locations. The introduction
of the dedicated Western Area
will prove very popular for both
exhibitors and visitors.
Reserve Site allocation
In recognition of the valuable
support received, we are
delighted to offer Equidays 2013
exhibitors an exclusive reserve
site application opportunity. They
are able to retain and confirm
their previous site or most
preferred new site. Exhibitors
that attended Equidays 2013 and
would like to take advantage of
page 8
this special offer must submit
their site application form and
deposit by 14 February 2014.
We welcome NEW exhibitor
site applications and these will
be allocated from Monday 17
February 2014 onwards.
Reintroduction of smaller
exhibitor sites (indoors &
outdoors)
After listening to feedback
received we have reintroduced
a far greater number of smaller
exhibitor sites both within the
indoor Mystery Creek Convention
Centre (inclusive sites) and also
outdoors (space only). We hope
this will encourage and enable
smaller businesses to consider
exhibiting at our event and
heighten their ability to showcase
their range of products and
services to all.
Breeders Expo area
We are excited to further improve
the exposure and ability for breed
studs, associations and societies
to showcase their particular
breed, mare or stallion. The
dedicated Breeders Expo area will
be in a prominent high traffic flow
area being close to the outdoor
arenas. Breeders within this Expo
area have a site to setup a static
display, the valuable opportunity
to be part of the outdoor
Breeders Display parade (much
like a stallion parade) AND the
new opportunity to participate in
and display their breed in a free
jumping display.
Hyundai Derby area
After receiving big crowds during
the Hyundai Derby action in 2013,
we will be further utilising this
fantastic Hyundai Derby course
throughout the full three days of
Equidays, to ensure an exciting
range of activity within this crowd
drawing prominent area.
Discounted tickets for Exhibitors
Acknowledging how important
exhibitors support is to our
growing Equidays event, we
will offer discounted to tickets
available for our exhibitors,
hoping to encourage their
attendance and support at
varying events happening at
Equidays 2014. Discounted
general admission tickets, night
show tickets and additional
exhibitor tickets will happily be
extended!
Exhibitor passes
We will be introducing both 1
day and 3 day exhibitor passes,
with exhibitors having the option
dependant on what works best
for their site and staff working at
the event. Also, we appreciate
that some exhibitors require
a greater number of exhibitor
ticket passes given the number of
employees they have working on
their site throughout Equidays.
We want to extend greater
flexibility to our exhibitors and
will open the opportunity for
exhibitors to advise the number
of tickets they would ideally
require for the three day event,
this will be dealt with on a case
equidays 17 - 19 october 2014
Again we would like to highlight
how much we would love smaller
businesses to be part of our event
and have the ability to exhibit.
We appreciate some small or
newer businesses may not have
the income to confirm one whole
site for themselves, so we want to
encourage smaller businesses to
share a site (sublet) with another
smaller business with no subletting
fee being charged.Both small
businesses will receive individual
directory listings within the
Equidays programme and on the
Equidays websites. Please contact
the friendly Equidays staff to see if
you qualify.
Kaimanawa Challenge
A select group of trainers will be
invited to compete in the ‘Major
Milestone’ at Equidays 2014. The
trainers will compete for both
cash and prizes as they showcase
their skills while displaying the
trainability of the Kaimanawa
horses. The horses will be fresh
out of the 2014 muster.
A challenge not to be missed!
Introduction of a collaborative
art gallery
Acknowledging the immense
artistic talent surrounding us
and also acting on a valuable
recommendation received, we
will be introducing a collaborative
art gallery within the indoor
Mystery Creek Convention Centre
for a variety of artists to display
their artwork, all with a strong
equine focus. This is sure to be
of real interest to all attendees
able to view the artwork and
potentially talk with the talented
artists too.
Free camping onsite for exhibitors
Non-powered camping sites and
facilities will be available free of
charge for all Equidays exhibitors.
This is a highly convenient
accommodation option, with plenty
of room available and located
within very close proximity to the
event zone. Good networking and
socialising opportunities available!
Powered sites available if required
for a small one-off charge.
Increased advertising and signage
Ensuring we are encouraging
maximum awareness and
attendance at Equidays 2014,
there will be an increased amount
and greater variety of advertising
leading up to the event, along with
increased signage surrounding
Mystery Creek and also onsite at
Equidays 2014.
mystery creek events centre
page 9
Gallery Area
Mystery Creek Convention Centre (as marked)
P13
P14
P51
P69
P70
P1
P2
P3
P4
P5
P6
P7
P8
P9
P10
P11
P12
P12
P11
P8
P50
P30
P33
P49
P29
P34
P48
P35
P47
P52
P54
Clinicians
Night Shows
P65
P55
P26
P25
P19
P21
Seating
P20
P3
P22
P64
P36
P46
P37
P45
P56
P63
P38
P44
P57
P62
P39
P43
P40
P42
P58
P2
40m wide x 70m long
Corner
Total Price
3x2
3x2
3x2
507.00
507.00
507.00
507.00
507.00
507.00
3x2
3x2
3x2
3x2
3x2
3x2
3x2
3x2
6x2
507.00
507.00
507.00
507.00
507.00
1,014.00
P61
P60
Lockers
P59
P23
Volunteer Lounge
Indoor sand arena
P66
P27
P18
P1
P68
P67
P28
P17
P6
P4
P32
P53
P16
P7
P5
P31
P15
P10
P9
Size
Site
Gallery
Area
Gallery
Area
P24
P41
P71
Exhibitor
Lounge
Grand Stand Seating
P72
Cafe
war
up arem
a
O
AD
E1J93
J8
HYUN
D
DERBY AI
K17
E9
E8
E7
DON
FOOD UT EXPRES
S
& BE
VILLA VERAGE
F12 F1
G
E
1 F10
F9
F STR
EET
J6
J5
GRAN
STANDD
J4
J3
Kids
Kidz
Zone
Kartz
D3
E5
E4
K16
K15
K14
EVENT
OFFICE
K13*
K12*
D2
D1
D STR
EET
Site
Total Price
Corner
P33
P34
P35
P36
P37
P38
P39
P40
P41
P42
P43
P44
P45
P46
P47
P48
P49
P50
P51
P52
1,267.50
1,367.50
2,188.00
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,094.00
1,521.00
760.50
760.50
760.50
760.50
760.50
760.50
1,367.50
1,094.00
y
y
y
y
y
Size
4x3
4x3
4x3
4x3
4x3
4x3
4x3
4x3
6x3
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x3
8x4
6x3
Corner
y
y
y
y
Total Price
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,094.00
1,521.00
1,432.00
1,352.00
1,352.00
1,352.00
1,352.00
1,352.00
1,352.00
1,352.00
1,432.00
2,704.00
1,641.00
INDOO
ARENA R
night
sh
entran ow
ce
Site
Total Price
Site
Size
D1
D2
D3
D4
D5
D6
D7
D8
D9
D10
12 x 9
12 x 9
11 x 10
y
11 x 10
11 x 10
y
y
1,580.00
1,700.00
1,600.00
1,710.00
1,710.00
E4
E5
E7
E8
E9
E10
E11
E12
E13
12 x 17
10 x 17
y
y
1,600.00
1,600.00
1,600.00
1,600.00
1,710.00
2,660.00
11 x 10
11 x 10
11 x 10
11 x 10
11 x 10
12 x 15
12 x 15
12 x 15
10 x 15
10 x 15
10 x 15
15 x 15
Corner
2,200.00
2,300.00
2,300.00
2,300.00
2,000.00
2,000.00
2,100.00
2,900.00
y
y
Size
Corner
Total Price
E14
E15
E16
E17
F1
F2
F3
F4
F5
F6
F7
F8
F9
F10
10 x 15
2,000.00
10 x 15
10 x 15
10 x 15
2,000.00
2,000.00
2,000.00
F11
8x8
F12
H1
H2
H3
H4
8x8
y
1,040.00
8x8
960.00
8x8
960.00
8x8
960.00
8x8
960.00
8x8
960.00
8x8
960.00
8x8
960.00
8x8
960.00
960.00
8x8
y
1,040.00
15 x 5
15 x 5
15 x 5
y
1,275.00
1,125.00
1,125.00
15 x 5
y
1,275.00
E STRE
ET
LAKE
K9
K8
K7
K6
Breeders Expo (as marked)
exhibit
o
trailer r
parkin
g
Site
P53
P54
P55
P56
P57
P58
P59
P60
P61
P62
P63
P64
P65
P66
P67
P68
P69
P70
P71
P72
Size
4x3
4x3
6x3
4x3
4x3
6x3
6x3
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x4
Corner
y
Total Price
1,014.00
1,014.00
1,521.00
1,014.00
1,014.00
1,521.00
1,521.00
1,452.00
1,452.00
1,452.00
1,452.00
1,452.00
1,452.00
1,452.00
1,452.00
1,532.00
1,452.00
1,452.00
4x4
4x4
1,502.00
1,502.00
Outdoor Sites (as marked)
Over Cable Lane
K11*
K10
5x3
5x3
8x3
4x3
4x3
4x3
4x3
4x3
4x3
4x3
4x3
6x3
3x3
3x3
3x3
3x3
3x3
3x3
5x3
4x3
* On Asphalt
CA
FE
IND
EXHIBI OOR
TIO
SITES N
J7
F8 F7
F6 F5
F4 F3
F2 F1
s
show howing/
jumpin
g area
K20
K19
K18
E10
D4
LI
CE
N
CE
D
Sand
Arena
E STR
EET
E12 E1
1
D5
exhibit
or par
king
K
JR
K21
J10
E1 3
D6
K22
J13
J11
D7
GRAN
STANDD
J14
J12
E1 7 E1
6 E1 5
E1 4
BREED
er
expo s D
8
RO
AD
O
AD
D9
D STR
EET
J15
IR
HYUN
D
DERBY AI
D10
C STR
EET
RO
AD
JR
G
R
ST AN
AN D
D
O
AD
GRAS
AREN S
A
Yards
GRAN
STANDD
ROUN
D
PENS
Size
Yards
K
O
AD
C STR
EET
IR
HYUN
D
DERBY AI
Back o
f hous
e
Exhib
Participitor
Compe ant
t
Campin itor
g
Site
P13
P14
P15
P16
P17
P18
P19
P20
P21
P22
P23
P24
P25
P26
P27
P28
P29
P30
P31
P32
Breeders Expo
Site
BE1
BE2
BE3
BE4
BE5
BE6
BE7
BE8
BE9
BE10
BE11
BE12
Size
3.2 x 2
3.2 x 2
3.2 x 2
3.2 x 2
3.2 x 2
3.2 x 2
3.2 x 2
3.2 x 2
3.2 x 2
3.2 x 2
3.2 x 2
3.2 x 2
Total Price
550.00
550.00
550.00
550.00
550.00
550.00
550.00
550.00
550.00
550.00
550.00
550.00
Site
J1
J2
J3
J4
J5
J6
J7
J8
J9
J10
J11
J12
J13
J14
J15
K1
K2
K4
K5
K6
K7
K8
K9
K10
K11*
K12*
K13*
K14
K15
K16
K17
K18
K19
K20
K21
K22
Size
12 x 6
12 x 6
11.25 x 4
11.25 x 4
11.25 x 4
11.25 x 4
9 x 15
9 x 15
8 x 10
10 x 10
10 x 10
10 x 10
10 x 10
10 x 10
10 x 10
9x8
9x8
9x8
9x8
8x8
Corner
y
y
y
y
y
y
y
y
y
y
y
Total Price
1,200.00
1,200.00
787.00
675.00
675.00
787.00
1,940.00
1,850.00
1,280.00
1,600.00
1,500.00
1,500.00
1,500.00
1,500.00
1,600.00
1,170.00
1,080.00
1,080.00
1,170.00
1,040.00
8x8
8x8
8x8
8x8
9 x 11
9 x 11
9 x 11
7x8
7x9
7x8
9 x 10
9 x 10
9 x 10
9 x 10
960.00
960.00
960.00
y
y
y
y
y
9 x 10
9 x 10
y
1,040.00
1,575.00
1,485.00
1,575.00
910.00
945.00
840.00
1,440.00
1,350.00
1,350.00
1,350.00
1,350.00
1,440.00
G
R
ST AN
AN D
D
J2
J1
K5
weste
r
arena n
K4
K2
H1
M
ENTRAIN
ANCE
Ba
hous ck of
e ent
ry
K1
H2
H3
H4
* Equidays has the ability to make changes to the Exhibitor Map if required.
VISIT
OR PA
RKIN
G
page 10
GATE
2
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equidays 17 - 19 october 2014
mystery creek events centre
page
17 - 19 OCTOBER 2014
Scan the QR Code to visit our website
for site information.
Endorsed by ESNZ &
Sir Patrick Hogan
Patron Sir Mark Todd
page 11
INDOOR SITES
Indoor exhibitor sites are located
within the fantastic Mystery
Creek Convention Centre. All
indoor sites are carpeted and
partitioned. Promotional
material can easily be attached
to the partitions, which are 2.3m
high, using velcro dots and strips.
Spotlights, a 10 amp power
point and a 4 way multi-box are
all included. Indoor sites also
include one trestle table and two
chairs for your convenience.
the opportunity to work with new
exhibitors along with our valued
past Equidays exhibitors.
An increased number
Cliniciansof smaller
Night Shows
exhibitor sites have been added
40m wide
x 70m long
for 2014, after
receiving
greater
demand and feedback for these.
We look forward to an increased
number and variety of retailers at
Standand
Seating
our eventGrand
this year,
welcome
Within the indoor exhibitor area
there will be a NEW collaborative
equine art gallery for visitors
to enjoy, a dedicated
exhibitor
P1
3x2
507.00
P2
3x2
507.00
lounge, public cafe
and
of
course
P3
3x2
507.00
P4
507.00
3x2
the highly popular
and3 x much
2
P5
507.00
P6
3x2
507.00
frequented indoor
sand
P7
3 x 2 arena,
507.00
There will be increased signage
directing visitors to all areas
within the high traffic flow indoor
exhibition area, which has been
purposely setup in a successful
“snake type flow” to ensure
greater numbers of visitors and
foot traffic past each and every
exhibitor site.
Indoor sand arena
P8
P9
P10
P11
P12
m long
P17
4x3
P7
3x2
GRAN
P6
D
ST
3x2AND
O
AD
AD
C STR
EET
3x2
J12
P19
4x3
P28
3x3
D10
P27
3x3
P26
3x3
P25
3x3
GRAN
D
SCorner
TANDP52
6x3
P45 K22
4x4
P37
4x3
K21
P20
Sa4x3
nd Ar
ena
P38
4x3
K20
Seating
K
P21
4x3 Price
Total
Exhib
Participitor
Compe ant
t
Campin itor
g
K19
P39
K18 4x3
Site
Lockers
3
K5
K4
page
M12A
507.00
P65 507.00
4x4 507.00
P55
507.00
6x3 D4 P64 507.00
D3
4x4
1,014.00
D5
P63
4x4
P56
D4x3
2
D1
P62
C4x4
STREE
T
P57
4x3
P61
4x4
Total Price
P58
Corner
6x3
Yards
E STRE y
ET
CA
FE
ENTRYar IN
AdN
s C
E
LA D ST
INA
L
DK
OO
ARENAER
Site
D1
D2
Site
Size
P13
P14
P15
P16Yar
ds
P17
P18
P19
P20
P21
P22
P23
P24
P25
P26
P27
P28
P29
P30
P31
Site
P32
P33
P34
P35
P36
P37
Site
P38
D1
P39
D2
P40
P71D3 P72
P41
4x4 D4 4x4
P42
D5
P43
D6
P44
D7
P45
D8
P46
D9
P47
D10
P48
E4
P49
E5
P50
E7
P51
E8
P52
E9
E10
E11
E12
E13
Site
Size
12 x 9
12 x 9
y
y
Corner
y
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,094.00
1,521.00
760.50
760.50
760.50
760.50
760.50
760.50
1,367.50
1,094.00
Total Price
1,580.00
1,700.00
4x3
12 x 9
4x3
12 x 9
4x3
11 x 10
6x3
11 x 10
4x4
11 x 10
4x4
11 x 10
4x4
11 x 10
4x4
11 x 10
4x4
11 x 10
4x4
11 x 10
4x4
12 4x x174
10 4x x173
12 8x x154
12 6x x153
12 x 15
exhibit
o
trailer r
parkin
g
E14
E15
Total Price
Corner
Back o
f ho1,267.50
use
y
1,367.50
Size
Corner
P1
3x2
P2
3x2
P3
3x2
P4
3x2
3x2
P5
P6
3x2
P7
3x2
P8
3x2
P9
3x2
P10
3x2
P11
3x2
Site
Size
P12
6 x 2 Corner
P13
5x3
y
P14
5x3
y
P15
8x3
P16
4x3
P17
4x3
P18
4x3
P19
4x3
P20
4x3
P21
4x3
P22
4x3
y
P23
4x3
P24Yard 6 x 3
s
P25
3x3
P26
3x3
P27
3x3
P28
3x3
P29
3x3
P30
3x3
y
P31
5x3
Size
Site
y
P32
4 x 3 Corner
P33
4x3
P34
4x3
P35
4x3
P36
4x3
P37
4x3
Size
Corner
Site
P38
4x3
D1
12 x 9
P39
4x3
D2
12 x 9
y
y
P40
4x3
D3
11 x 10
P41
6x3
y
D4
11 x 10
y
P42
4x4
y
D5
11 x 10
P43
4x4
D6
11
P44
4 xx 410
D7
11
P45
4 xx 410
D8
11
P46
4 xx 410
D9
11
P47
4 xx 410
y
11
D10
P48
4 xx 410
Site
Total Price
507.00
507.00
507.00
507.00
507.00
507.00
507.00
507.00
507.00
507.00
507.00
Total1,014.00
Price
1,267.50
1,367.50
2,188.00
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
1,094.00
1,521.00
760.50
Yards 760.50
760.50
760.50
760.50
Mystery
760.50
1,367.50
Total1,094.00
Price
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
Total Price
1,014.00
1,580.00
1,014.00
1,700.00
1,094.00
1,600.00
1,521.00
1,710.00
1,432.00
Back o
f hous
e
Size
Corner
10 x 15
10 x 15
10 x 15
15
Sizex 15
Corner
Corner
y
y
y
y
y
y
y
y
y
Total Price
1,014.00
1,014.00
1,014.00
1,014.00
1,014.00
Total
Price
1,014.00
1,580.00
1,014.00
1,700.00
1,094.00
1,600.00
1,521.00
1,710.00
1,432.00
1,710.00
1,352.00
1,600.00
1,352.00
1,600.00
1,352.00
1,600.00
1,352.00
1,600.00
1,352.00
1,710.00
1,352.00
2,660.00
1,352.00
2,200.00
1,432.00
2,300.00
2,704.00
2,300.00
1,641.00
2,300.00
2,000.00
y
y
2,000.00
2,100.00
2,900.00
Total
Price
Ba
2,000.00
f
hous ck o
10 x 15
2,000.00
e
10 x 15
Corner
Site
Size
E8
12
P52
6 xx 315 Corner
12
P53
4 xx 315
E9
10
P54
4 xx 315
E10
E11
10
P55
6 xx 315
y
E12
10
P56
4 xx 315
y
P57
4 xx 315 Corner
E13
15
Site
Size
P58
E14
10 6x x153
P59
6x3
E15
10 x 15
P60
4x4
E16
10 x 15
P61
On E17
Asphalt10 4x x154
P62
4x4
y
F1
8x8
Over
P63Cable 4Lane
x4
F2
8x8
P64
4x4
F3
8x8
P65
4x4
F4
8x8
P66 Breeders
4x4
Expo
F5
8x8
P67
4x4
F6
8x8
y
P68
4
x
4
F7
84 xx 84
P69
F8
84 xx 84
F9
Breeders
Expo
P70
8x8
F10
P71
4x4
Size
Site
Total Price
1,267.50
P13
5x3
y
P14
5x3
1,367.50
y
P15
8x3
2,188.00
P16
4x3
1,014.00
P17
4x3
1,014.00
P18
4x3
1,014.00
P19
4x3
1,014.00
P20
4x3
1,014.00
P21
4x3
1,014.00
Mystery
P22
4x3
1,014.00
y
P23
4x3
1,094.00
Size
Corner
Site
Total1,521.00
Price
P24
6x3
P25
34 xx 33
760.50
P33
1,014.00
P26
34 xx 33
760.50
P34
1,014.00
P27
34 xx 33
760.50
P35
1,014.00
P28
34 xx 33
760.50
P36
1,014.00
P29
34 xx 33
760.50
P37
1,014.00
P30
34 xx 33
760.50
P38
1,014.00
y
P31
54 xx 33
1,367.50
P39
1,014.00
yy
P32
44 xx 33
1,094.00
P40
1,094.00
P41
6x3
1,521.00
y
P42
4x4
1,432.00
P43
4x4
1,352.00
P44
4x4
1,352.00
P45
4x4
1,352.00
Total
Price
Size
Corner
Site
P46
4x4
1,352.00
D1
12 x 9
1,580.00
P47
4x4
1,352.00
D2
12 x 9
y
1,700.00
P48
4x4
1,352.00
1,600.00
D3
11 x 10
P49
4 x Centre
4
1,352.00
Creek Convention
(as marked)
y
D4
1,710.00
11 x 10
y
P50
4x3
1,432.00
y
D5
1,710.00
11 x 10
P51
8x4
2,704.00
D6
1,600.00
Site
Total Price
Size11
y
P52
6 xx 10
3 Corner
1,641.00
D7
11
x
10
1,600.00
P53
4x3
1,014.00
D8
11
x
10
1,600.00
P54
4x3
1,014.00
1,600.00
P55D9
611
x 3x 10
1,521.00
y
D10
1,710.00
P56
411
x 3x 10
1,014.00
exhibit
o
trailer r
parkin
g
*
Site
F11
P72
84 xx 84
Total1,641.00
Price
2,300.00
1,014.00
2,000.00
1,014.00
2,000.00
1,521.00
2,100.00
1,014.00
Size
Corner
Total Price
P33
4x3
1,014.00
P34
4x3
1,014.00
P35
4x3
1,014.00
P36
4x3
1,014.00
P37
4x3
1,014.00
P38
4x3
1,014.00
P39
4x3
1,014.00
y
P40
4x3
1,094.00
P41
6x3
1,521.00
Creek Convention
Centre (as marked)
y
P42
4x4
1,432.00
P43
4x4
1,352.00
Site
Total Price
Size 4 x 4 Corner
P44
1,352.00
P53
4 4x x3 4
1,014.00
P45
1,352.00
P54
4 4x x3 4
1,014.00
P46
1,352.00
P55
6 4x x3 4
1,521.00
P47
1,352.00
P56
4 4x x3 4
1,014.00
P48
1,352.00
P57
4 4x x3 4
1,014.00
P49
1,352.00
P58
6 4x x3 3
1,521.00
y
P50
1,432.00
P59
6 8x x3 4
1,521.00
P51
2,704.00
y
P60
4 6x x4 3
1,452.00
P52
1,641.00
P61
4x4
1,452.00
P62
4x4
1,452.00
P63
4x4
1,452.00
P64
4x4
1,452.00
P65
4x4
1,452.00
Site
Size
Corner
Total
Price
P66
4 xx 4
1,452.00
E14
10
15
2,000.00
P67
4x4
1,452.00
E15
10 x 15
2,000.00
y
P68
4x4
1,532.00
E16
10 x 15
2,000.00
P69
4
x
4
1,452.00
E17
(as
Total Price
1,521.00
2,000.00
1,521.00
2,000.00
1,452.00
2,000.00
1,452.00
2,000.00
1,452.00
1,040.00
1,452.00
960.00
1,452.00
960.00
1,452.00
960.00
1,452.00
marked)
960.00
1,452.00
960.00
1,532.00
960.00
1,452.00
960.00
1,452.00
960.00
1,502.00
960.00
1,502.00
Site
P53
P54
P55
P56
P57
P58
P59
P60
P61
P62
P63
P64
P65
P66
P67
P68
P69
P70
P71
P72
Size
4x3
4x3
6x3
4x3
4x3
6x3
6x3
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x4
4x4
Corner
y
Site
Size
Corner
P70
F1
P71
F2
P72
F3
y
8x8
4x4
8x8
4x4
8x8
2,000.00
1,452.00
1,040.00
1,502.00
960.00
1,502.00
960.00
Total Price
8x8
960.00
8x8
960.00
8x8
Site
Size
8x8
8x8
960.00
Corner
8x8
P72
F11
F12
H1
H2
960.00
8x8
960.00
8x8
960.00
8x8
960.00
8x8
960.00
8x8
960.00
8x8
960.00
8x8
960.00
4 8x x4 8
960.00
1,502.00
Breeders
15 x 5
y
1,040.00
1,040.00
8x8
8x8
960.00
960.00
y
8x8
y
960.00
Total Price
960.00
8x8
8x8
y
Expo
J15
K1
K2
K3
K4
K5
K6
K7
K8
K9
K10
K11*
K12*
K13*
K14
K15
K16
K17
K18
K19
K20
K21
K22
y
y
· 3m x 2m covered marquee with 1,040.00
1,275.00
(as marked)
Outdoor
Sites (as marked)
1,125.00
15 x 5
H3
SiteH4
1,125.00
15 x 5
Size15 x 5 Corner
Breeders
Expo
J1H5
1215
x6
x5
Size
Total Price
1,125.00
y
y y
Total Price
y
·
J9
BE6
J10
BE7
J11
BE8
J12
BE9
J13
BE10
J14
BE11
J15
BE1
3.2 x 2
y 550.00
8x8
1,040.00
BE12
F12
K1
BE2
3.2x x5 2
y 550.00
1,275.00
H1
15
K2
Outdoor
(as marked)
BE3
3.2x x5 2 Sites
550.00
1,125.00
H2
15
K3
BE4
3.2
x
2
550.00
1,125.00
15
x
5
H3 equidays 17 - 19 october 2014
K4
BE5
3.2x x5 2 Corner550.00Total1,125.00
H4
15
Site
Size
Price
K5
K6
H5
15
1,125.00
BE6
3.2x x56 2 y 550.00 1,200.00
J1
12
K7
H6
15
J2
12
1,275.00
BE7
3.2x x56 2 yy 550.00 1,200.00
2 y
2 y
2
2
2
2 y
83.2
x 8x 2 y
8 x3.2
10x
10 x3.2
10x
10 x3.2
10x
10 x3.2
10x
10 x 10
3.2 x
10 x 10
10 3.2
x 10x
war
up arem
a
8x8
8x8
8x8
8x8
8x8
8x8
y
y
of retailers at our event this year,
and welcome the opportunity to
work with new exhibitors along
with our valued past Equidays
exhibitors.
10 x 10
8x8
8x8
8x8
8x8
8x8
1,600.00
1,040.00
960.00
960.00
960.00
1,040.00
1,040.00
960.00
960.00
550.00
550.00
550.00
550.00
550.00
550.00
550.00
8x8
8x8
8x8
7x8
7x9
7x8
10 x 10
10 x 10
10 x 10
10 x 10
y
y
y
· There will be an entry and 1,280.00
1,600.00
1,500.00
1,500.00
1,500.00
1,500.00
1,600.00
910.00
945.00
840.00
1,600.00
1,500.00
1,500.00
1,500.00
y
exit point from each side of the 1,040.00
960.00
960.00
960.00
1,040.00
1,040.00
960.00
10 x 10
10 x 10
y
mystery creek events centre
1,500.00
1,600.00
Total Price
1,014.00
1,014.00
1,521.00
1,014.00
1,014.00
1,521.00
1,521.00
1,452.00
1,452.00
1,452.00
1,452.00
1,452.00
1,452.00
1,452.00
1,452.00
1,532.00
1,452.00
1,452.00
4x4
4x4
1,502.00
1,502.00
Outdoor Sites (as marked)
Site
J1
J2
J3
J4
J5
J6
J7
J8
J9
J10
J11
J12
J13
J14
J15
K1
K2
K3
K4
K5
K6
K7
K8
K9
K10
K11*
K12*
K13*
K14
K15
K16
K17
K18
K19
K20
K21
K22
Size
12 x 6
12 x 6
11.25 x 4
11.25 x 4
Corner
y
y
BREEDERS EXPO
10 x 15
4x4
partitions (2.3m high) to display information
about your breed, 1,200.00
1,125.00
J2
1215
x6
1,200.00
H6
x5
1,275.00
Site
mare or stallion
J3
11.25 x 4
BE1
3.2 x 2Seating
550.00 787.00
Grand Stand
675.00
J4
11.25 x 4
8x8
960.00
BE2
3.2 x 2
550.00
J5
8x8
y
1,040.00
675.00
11.25 x 4
BE3
3.2 x 2 y
550.00 Power, one trestle
J6
9 x table
11
y and 1,575.00
11.25 x 4
787.00
BE4
550.00 2,150.00
J7
9 x 11
1,485.00
11 x3.2
15x 2 y
chairs
BE5
550.00two
y
J8
9
x
11
1,575.00
11 x3.2
15x 2
2,150.00
2,900.00
Total1,014.00
Price
drawing high volumes of visitors.
The timetable at this arena will be
packed with a variety of activities
for all ages to enjoy over the full
three days!
An increased number of smaller
The NEW and exciting dedicated
exhibitor sites have been added
Western area, complete with a
for 2014, after receiving greater
Creek Convention
Centre (as
Western arena and retail space, Mystery
is demand
for these,
wemarked)
anticipate
sure to be a huge crowd pleaser,
an increased number and variety
F4
The Breeders Expo
area gives
F5
Outdoor Sites (as marked)
y
2,188.00
F6
breed associations,
societies and
1,014.00
F7
C S1,014.00
y
2,660.00
Indoor
TREE
P57E4sand
412
x 3x 17 arena
1,014.00
F8
T
studs
a
dedicated
area
toy setup 1,200.00
Yards1,014.00
E5
2,200.00
P58
610
xx 3x1517
1,521.00
E14
10
2,000.00
J1F9
12 x 6
E7
2,300.00
P59
612
x 3x 15
1,521.00
1,014.00
F10
y
E15
J2
12
x
6
10 x 15
2,000.00display to promote
a static
their1,200.00
2,300.00
P60
412
x 4x 15
1,452.00
1,014.00
E8
F11
y
E16
J3
11.25 x 4
787.00
10 x 15
2,000.00
Clinicians
2,300.00
P61
4
x
4
1,452.00
12
x
15
1,014.00
E9
F12stallion.
E17
675.00
J4
11.25 x 4
breed,
mare
or
This
area
10 x 15
2,000.00
e1,014.00
2,000.00
P62
4
x
4
1,452.00
y
10
x
15
xhibito
E10
1,275.00
H1
15x x4 5
J5
675.00
11.25
F1
1,710.00
r parkin
Shows
y
P63
410
x 4x 15
1,452.00
1,094.00
E11
2,000.00
1,352.00Night
1,125.00
H2
15
x
5
y
J6 inclusive
F2
11.25 x 4
787.00
is within
a fully
marquee
g
1,600.00
y
P64
410
x 4x 15
1,452.00
1,521.00
1,352.00
2,100.00
1,125.00
x5
y
H3
J7
F3E12
11 15
x 15
2,150.00
1,600.00
y
P65
415
x 4x 15
1,452.00
760.50
1,352.00
2,900.00
H4
15
x
5
1,125.00
F4E13
J8
which
is
near
both
the
11
x 15 round
2,150.00
1,600.00
P66
4x4
1,452.00
760.50
1,352.00
F5
y
J9
H5
x5
1,125.00
8 15
x 10
1,280.00
1,600.00
40m
wide
x
70m
long
P67
4x4
1,452.00
760.50
1,352.00
F6
D STR
pens,
outdoorJ10H6and 10sand
yy
15
x 5 arenas.
1,275.00
x 10
1,600.00
1,710.00
y
EET
P68
4
x
4
1,532.00
760.50
1,352.00
F7
J11
10 x 10
1,500.00
y
E4
12
x
17
2,660.00
P69
4
x
4
1,452.00
760.50
P49
4
x
4
1,352.00
F8
Mystery Creek Convention Centre (as marked) * On Asphalt
Included in the
Expo 1,500.00
J12 Breeders
10 x 10
E5
10
2,200.00
4x4
760.50
y
P50
4 xx 317
1,432.00
F9
1,452.00
P70
10 x 10
1,500.00
J13
y
E7
12
2,300.00
1,367.50
P51
8 xx 415
2,704.00
Over
F10 Cable4 xLane
P71
4
1,502.00
exhibitors
will
receive
–
J14
10 x 10
1,500.00
2,300.00
y
y
1,094.00
5x3
5x3
8x3
4x3
4x3
4x3
4x3
4x3
4x3
4x3
4x3
6x3
3x3
3x3
3x3
3x3
3x3
3x3
5x3
4Size
x3
INDOO
BackRo
EXHIBIT
1,267.50
4x3
IO f hP60
oeu
sheibito
x1,367.50
4x3
SITES yN
4x4
y
2,188.00 r parkin IN
4x3
g DOO
P59
1,014.00
4 xR
3
A
6x3
R
ENSize
1,014.00
A4 x 3
Backceo
f heoxu
hsib
eitor
parkin
E STRE
g
ET
Yards
4x4 507.00
D STR
night
show
ET
entrE
ance
LI
CE
N
CE
D
Kidz
Kartz
K6
Volunteer Lounge
K
RO
AD
DON
FOOD UT EXPRES
S
& BE
VILLA VERAGE
a
GE
IND
EXHIBITOOR
IO
SITES N
4x4
P54
4x3
P44
4x4
P43
4x4 Size
Site
P2 Corner
BREED
Es STRSize 3x2
er
expoP1 D
EExT2
P13
5x3
507.00
8 D7 3
K17
P40
P22 507.00
P14 P42 5 x 3
DE1S3TRP2 E12 E131Dx62P1D5
4x4
4x3
0 E9
EET
D4 4x3 507.00
P15
8x3
P3
3 xE1
23x2
D3
E8 E7
RAND P4 E1J93
P16
507.00
3x2
Yards 4 x 3
P23E5
E4
ND
3x2
P17
4x3
P5
4x3 507.00
K22
K16
P18 EV
4x3
P6
3x2
507.00
D2
EN
K15
T
P24 P19OFF
4P41
x3
K21
P7
3x2
Gallery
K1
D41507.00
ICE
6x3 P20
Area
46x3
x3
P8
3x2
507.00
K20
P21
4x3
P9
3x2
507.00
Exhibitor
P22
4
x3
P10
3
x
2
507.00
Lounge
11 F10 K19
K13
F9 P11
P23
4x3
F8 F7
3x2
507.00 *
F6
F5 F4
K18
K12*
P24
6x3
P12
6 x 2F3 F2
1,014.00
F1
F STR
P25
3x3
K11*
K17
EET
P26
3x3
P27
3x3
P28
3x3
K10
Event Office
C STR
P29
3x3
EET
K9
P30
3x3
EVENTK8
P31
5x3
OFFICE
night
K7
show
P32
4x3
entran
J10
P68Price
Total
507.00
Exhib
ParticipitorP67 507.00
a
Compe P53 nt4x4 507.00
ROU
507.00
ND tito
PENCSamping4x3 r P66 507.00
P1
3x2
P2
3x2
P49
P33
P3
4x4 3 x 2
4x3
P4
3x2
P5
P48 3 x 2
P34
P6
4x4 3 x 2
4x3
P7
3x2
P47 3 x 2
P35
P8
BREE
D9
Ders
4x4
4x3
expo
P9 D8
3x2
D7
3 xD26
D STP10
P36
REETP46 3 x 2
P11
4x4
4x3
GRAN P12
6x2
STANDD
RO
AD
P29
3x3
RO
AD
ROUN P4
D
PENS 3x2
J11
P3
J14
J13
JR
AD
P5
3x2
P18
J15
4x3
P30
3x3
4x4
4x3
K
GRAP8S
AREN3x2S
A
P31
5x3
CA
FE
P16
4x3
P9
3x2
C STR
EEP50
P32
T Size
Site
RO
AD
m
a
P10
3x2
Gallery
Area
K
G
R
ST AN
AN D
D
IR
HYUN
D
DERBY AI
P15
8x3
P11
3x2
Site
507.00
507.00
507.00
507.00
1,014.00
Exhib
Participitor
Compe ant
t
Campin itor
g
Outdoor exhibitor sites are all
provided as “space only”, and
don’t include any marquee
provision. We are certainly happy
and able to assist you with a list
of marquee providers if required.
Note: the inside wall separating
exhibitor sites and seating will
only be put in during night shows.
This is to ensure your site is
secure at night.
Total Price
3x2
3x2
3x2
3x2
6x2
P70
4x4
P69
4x4
LI
CE
N
CE
D
O
AD
P12
6x2
P51
8x4
O
AD
Seating
P14
5x3
war
up arem
a
JR
Gallery Area
P13
5x3
Corner
drawing the crowds with busy
timetables of exciting events
and demonstrations through the
three day event!
INDOOR ARENA
ns
ows
Size
Site
SEATING
d arena
OUTDOOR SITES
11.25 x 4
11.25 x 4
11 x 15
y
y
y
Total Price
1,200.00
1,200.00
787.00
675.00
Site
675.00
787.00
2,150.00
2,150.00
1,280.00
1,600.00
1,500.00
1,500.00
1,500.00
1,500.00
1,600.00
11 xwith
15
marquee,
partition walls y
8 x 10
y
10
x
10
between each site, this allowing 10 x 10
10 traffic from both the for a flow10 xof
10 x 10
10
x
round pens10andy busy D Street
10 x 10
8x8
8x8
8x8
8x8
8x8
· Individual display times - which y
1,040.00
960.00
960.00
960.00
1,040.00
1,040.00
960.00
960.00
will be in the sand arena for ridden horses and in the grass arena for 8led
horses. Details
x8
960.00
8x8
y
1,040.00
of each breed
or
stallion
will be 9 x 11
y
1,575.00
included 99inxx 1111they official1,485.00
Equidays
1,575.00
y
7x8
910.00
programme.
Display times
will 7x9
945.00
840.00and 7 x 8the timetable
be listed10in
y
x 10
1,600.00
10 x 10over the PA
1,500.00
announced
10 x 10
1,500.00
8x8
8x8
8x8
y
y
· NEW opportunity to display 10 x 10
10 x 10
10 x 10
y
1,500.00
1,500.00
1,600.00
your breed or stallion in a free jumping display
· One pen back of house, however if you would like to display more than one horse, extra penning is available at
$15 per day
· The site fee is $550 + GST. Each site has one open yard included, extra yards are available for $15
per day. Stables are available for $25 per day or $65 for 3 days. STALLIONS MUST BE STABLED
Exhibit
Partici or
Compe pant
t
Campin itor
g
page 13
P1
P2
P3
P4
P5
P6
P7
P8
P9
P10
P11
P12
ADDITIONAL INFORMATION A-Z
ADDITIONAL INFORMATION A-Z
DEMONSTRATIONS, CLINICS AND
SEMINARS
Forms will be available online to
assist with this, with exhibitors being
required to complete the online
hazard ID form prior to Equidays
starting in order to receive their
exhibitor tickets and passes.
For further exposure during
Equidays, exhibitors are welcome to
present clinics, demonstrations or
seminars. This is a great opportunity
to promote your skill or area of
expertise. The location and subject
of each clinic, demonstration
or seminar will be advertised in
the timetable in the Equidays
programme, along with being on the
highly referred to Equidays website.
To discuss your ideas and
requirements, please contact Lynley
Schollum on +64 7 843 4497 or
email [email protected]
EVENT PROGRAMME
The official Equidays event
programme is an excellent
resource for visitors. Exhibitors
who receive site confirmation prior
to programme publication will
be offered a free listing including
logo. Additional exposure will be
made available through advertising
space and promotions. For further
information about advertising
options and opportunities
please contact Melissa Neal
on +64 7 843 4497 or email
[email protected]
· Free non-powered camping sites will be available for exhibitors to utilise at Equidays
EXHIBITOR HANDBOOK
A comprehensive manual filled with
essential information to support
your presence at Equidays will be
available online in May 2014, along
with being sent out to exhibitors
with your exhibitors tickets and
passes.
EXHIBITOR PASSES
All exhibitors will receive a minimum
of three and a maximum of ten
exhibitor passes to Equidays,
dependent on their exhibitor site
size and staffing requirements.
Please contact Equidays staff
to discuss your exhibitor ticket
requirements if you require more
tickets than originally allocated.
1 day and 3 day exhibitor ticket
passes are available dependent
on exhibitors preferences. Tickets
will be dispatched after the 20
September 2014 once full site
payment has been received and the
online hazard identification forms
are submitted.
EXPOSURE
EXHIBITOR FACILITIES
Media
A range of services will be provided
for exhibitors to ensure their time at
Equidays is well supported and more
enjoyable -
Key media throughout New Zealand
and Australia will be invited to
attend Equidays as accredited
correspondents.
· An Exhibitor Lounge will be provided for exhibitor use to take time out to relax during Equidays, with complimentary tea and coffee facilities
Therefore numerous opportunities
will exist to generate media attention
for exhibitors. Ensure you share your
news releases with the Equidays
Communications team on
[email protected]. Tips on
gaining media exposure at Equidays
can be found in the Exhibitor Centre
of www.equidays.co.nz. The more
· Dedicated Exhibitor car parking will be reserved for exhibitors to park their vehicles
page 14
we are aware of your businesses
innovation, activity and promotion
leading up to Equidays the more
we are able to assist with
further promoting.
Promotion
There are a number of official
Equidays marketing vehicles in
place to assist with maximising your
exposure at Equidays, such as the
official Equidays programme, radio
and newspaper advertising.
Let your customers know you’re here
- All Equidays exhibitors are welcome
to use the Equidays logo on their
Equidays event related advertising
and promotional material. Please
contact Equidays should you require
an Equidays logo complete with your
exhibitor site number.
HEALTH & SAFETY
All Exhibitors must comply with the
requirements of the Health and Safety
Act (1992).
All practical steps must be taken by
exhibitors to ensure the safety of
their staff and the public. Exhibitors
must submit a list of identified
hazards posed on their site, along
with remedies to eliminate, isolate or
minimise these.
All exhibitors and contractors working
on site need to familiarise themselves
with the Health and Safety procedures
of the venue, these are available from
Equidays HQ.
Partitions (2.3m high) will be provided
for the indoor sites and the Breeders
Expo marquee sites, and will be
postioned vertically on the back
and side boundaries on each site.
Promotional material can be attached
to these partitions using velcro dots
or strips. If you would like to change
the type of partition on your site,
please contact the team.
Outside sites: All outdoor sites will
receive a standard 16amp power
point. Exhibitors can request a 4-way
multi-box to be included with the site.
All outside exhibitors must supply their
own 25 metre extension cord.
To order additional power, please
contact the Event Executive on +64 7
843 4497 or [email protected].
SECURITY
Exhibitors can request additional
partitions and lockable doors for their
site by calling +64 7 843 4497 or email
[email protected]
Security will be on site 24 hours from
8:00 am, Tuesday 14 October 2014 until
5:00pm, Monday 20 October 2014.
PAYMENT SCHEDULE
SITE SET UP
HIRE OF ADDITIONAL SERVICES
We happily accept application forms
with a $500 deposit
Please see below for our preferred
suppliers of additional equipment and
services for your exhibitor site -
Please note full payment of your exhibitor site balance is due by 20 September 2014.
Upon arrival please sign in at the
Equidays Event Office which is within
the indoor foyer of the Mystery Creek
Pavillion.
MYSTERY CREEK EVENTS CENTRE
HAS SUBSTANTIAL UNDERGROUND
CABLING. FOR YOUR OWN SAFETY
PLEASE DO NOT DIG NEARBY OR
ON THE RED LINES. FOR FURTHER
INFORMATION PLEASE CONTACT THE
OPERATIONS TEAM ON 07 843 4497.
As you can appreciate we cannot
release exhibitor passes and
discounted tickets until we have
received all outstanding fees.
· Hamilton Party Hire- marquees, furniture & equipment - phone 0800 852 222, email
[email protected]
· Exhibition Hire – exhibition equipment - phone
+64 9 579 9884, email
[email protected]
· SBI Productions – audio visual equipment, LCD televisions – phone +64 7 843 3718, email [email protected]
equidays 17 - 19 october 2014
PARTITIONS
Payment can be made by: Direct
Deposit, EFTPOS, cheque, cash or
credit card
· A direct credit payment form is available on request, please contact the Event Executive
· Please make cheques payable to Mystery Creek Events Centre
· Showscape – landscaping requirements – phone 0800 746 972, email [email protected]
· Visa/MasterCard accepted (credit card payments will incur a 2.5% processing fee)
LIGHTING REQUIREMENTS
POWER REQUIREMENTS
Inside exhibitor sites include two
spotlights. To order additional lights
please contact Melissa or Lynley on +64 7
843 4497 or email [email protected]
Inside Sites: All inside sites will receive
a standard single phase 10amp power
point and a 4-way multi-box.
mystery creek events centre
SET UP AND BREAK DOWN ACCESS
Please sign in at Equidays Event Office
on arrival and sign out at departure.
The venue will be open for set up at
the following times;
· Tuesday 14 October 2014
8:30 am – 5:00 pm
· Wednesday 15 October 2014
8:30 am – 8:00 pm
· Thursday 16 October 2014
8:30 am – 8:00 pm
EXHIBITION HOURS
· Friday 17 October 2014
9:00 am – 5:00 pm
· Saturday 18 October 2014
9:00 am – 5:00 pm
· Sunday 19 October 2014
9:00 am – 4:00 pm
ACCESS TIMES ON EVENT DAYS
Exhibitors and contractors will have
access to the venue from 7:00 am on
event days.
page 15
ADDITIONAL INFORMATION A-Z
Site Break Down
The venue will be open for exhibitor
site break down at the following times;
· Sunday 19 October 2014
4:00 pm – 8:00 pm
· Monday 20 October 2014
6:00 am – 5:00 pm
· Access outside of these times is strictly by prior arrangement only
· All exhibitors and contractors entering the site for set up or break down must sign in at Equidays Event Office, wear high visibility clothing and comply with all site Health & Safety Guidelines
SHARING A SITE (SUBLETTING)
Subletting is when an exhibitor
(primary) invites another exhibitor
(secondary) to display or demonstrate
their secondary products or services
on the primary exhibitor’s site.
Equidays want to encourage a greater
number of smaller businesses to
exhibit at our event, so we would like
to extend the new option of sharing
a site at no charge, so two exhibitors
are able to share an exhibitor site and
share all relevant prices, this hopefully
making it a lot more appealing and
financially viable for them to exhibit
and be a valuable part of our
Equidays event.
Both exhibitors sharing a site are
required to ensure full payment is
received for the one exhibitor site
and that both exhibitors complete
the online hazard identification form.
Both exhibitors will receive individual
Equidays programme listings and
Equidays website listings. Please
contact Melissa Neal with any sublet
site queries on +64 7 843 4497 or
[email protected]
page 16
SITE ALLOCATION DATE:
17 FEBRUARY 2014
We are pleased to offer exhibitors from
the 2013 event an exclusive application
opportunity. To ensure you have
the best opportunity to secure your
preferred site, submit your application
form and deposit by 14 February 2014.
Allocations of sites will be initially
offered to returning 2013 exhibitors on
a preferential placement basis. New
exhibitor applications will be allocated
from Monday 17 February 2014.
SITE AWARDS
All exhibits are automatically eligible
to compete for an Equidays site award.
The two site award categories are
Best Indoor site and Best Outdoor
site. Exhibits will be judged on Friday
17 October 2014 and the awards
presented at the exhibitor function on
the Friday evening at 5.30pm. Prize
includes 10% off their 2015 exhibitor
site.
SOCIAL EVENT FOR EXHIBITORS
An Exhibitor Function will be held
on Friday 17th October 2014 from
5.30pm to 6.30pm. Complimentary
refreshments will be available and
the Exhibitor Site Awards will be
presented.
· Provide a creative platform to showcase your products
· Drive new customer acquisition
For sponsorship options and
opportunities including arena,
competition and event naming rights,
please contact Linda Meerkerk on +64 7
843 4497 to discuss without obligation,
dependent on your businesses
branding, preferences, requirements
and budget.
VEHICLES AND TRAILERS
During Equidays event hours all
exhibitor and contractor vehicles must
be out of the exhibition area by 8.30am.
Vehicles left in the exhibition area will
be removed at the owners expense.
We look forward to hosting you at
Equidays 2014. Please do not hesitate
to contact Melissa Neal - Exhibitor Liaison
[email protected]
Lynley Schollum - Event Executive
[email protected]
Mystery Creek Events Centre
Private Bag 3206
Hamilton 3240
Phone - +64 7 843 4497
SPONSORSHIP OPPORTUNITIES FOR
EQUIDAYS EXHIBITORS – ACHIEVING
YOUR OBJECTIVES THROUGH A
PARTNERSHIP WITH EQUIDAYS
EXHIBITOR CONDITIONS
1.0 General
Equidays shall be the sole judge of whether the following
items have been adhered to in a proper manner. The decision
of Equidays shall in all respects be final and conclusive. If, in
the opinion of the organisers, a serious breach of these terms
and conditions has taken place, an exhibitor may be required
to remove their exhibit. In such a case all fees paid or due
to Equidays shall be forfeited. Notwithstanding anything
contained in this Prospectus, the organisers reserve the
unrestricted right to make such rules or orders for the proper
conduct of the exhibitors, as circumstances may warrant,
either before or during the event.
2.0 Application for exhibition site
2.1 All applications for exhibition sites should be made
promptly on the application form and returned to Equidays
HQ with the required $500 deposit. The balance payment
of the total site fee is due by 19 September 2014. If for any
reason the exhibitor fails to make any of the nominated
payments by the due dates, Equidays may proceed to relet
the site without being liable to account to the exhibitor for
any sum already paid or due from them. The exhibitor will
continue to be contractually liable for any outstanding funds.
2.2 Site fees must be paid in full before site occupation and
ticket allocation.
2.3 The site plan shown in the prospectus is indicative and
may be altered depending on sales. Organisers reserve the
right to alter the site plan if considered necessary.
2.4 A high standard of display is required. The exhibitor shall
not permit any other organisation to share any part of their
exhibition site unless subletting (refer Clause 3 – Subletting).
3.0 Subletting
21.0 Fire Extinguishers
10.0 Legal Requirements
Exhibitors must provide a fire extinguisher for their site.
Notwithstanding anything contained in any part of these
terms and conditions, it shall be the express responsibility
of each exhibitor to ensure that their exhibit complies in all
respects with such legal and local government requirements
as may be enforced at the time of the exhibition. All
exhibitors must comply with all provisions of the Health &
Safety in Employment Act (1992).
22.0 Photographic rights and media coverage
11.0 Competitions or Contests
Exhibitors desiring to run any form of competition must
gain prior written approval from Equidays. Competitions or
contests must be free of charge to patrons. No raffles or fund
raising shall be run.
12.0 Power Cables
Power cables will be marked with red paint on the ground.
There is to be absolutely no digging or tent pegs in the power
cable area. DANGER - NO DIGGING BETWEEN THE RED LINES.
13.0 Selling of Food
Photography (still and video) taken by representatives
of Equidays or accredited media during the event will
remain the property of the organisers and may be used
for promotional purposes. Any exhibitor who wishes to be
excluded from media exposure or being photographed or
filmed must advise the Event Executive in writing at least
one week prior to the event. Any images purchased or
commissioned by Equidays remain the property of the event
organisers
23.0 Young Persons on Site
23.1 A condition of entry to Mystery Creek Events Centre is
that all activities must comply with the Health and Safety in
Employment Act of 1992 and Health and Safety in
Employment Regulations 1995 (SR 1995 / 167) (as at 01 April
2009) which deals specifically with the presence of young
person’s on site during set up;
a) no person under the age of 15 years shall be present in
any area at the place of work:
d) at any time when any logging operation or tree-felling
operation is being carried out in that area;
No exhibitors shall permit their exhibition stand to be used
in such a manner as to conflict with the purpose of the
exhibition or the rights of other exhibitors. In the event of
any dispute arising between exhibitors such disputes shall be
given consideration, and the decision of the organisers shall
be accepted by all parties as final and conclusive in
all respects.
To comply with liquor license requirements, exhibitors are
not permitted to bring alcohol onto site, nor give away, sell or
distribute alcoholic beverages for cash or for vouchers.
e) at any time when any work is being carried out in that
area that is likely to cause harm to the Health and Safety of a
person under the age of 15 years.
15.0 Fire Retardant Materials
23.2 Persons under 15 years of age can be present on site
when:
5.0 Cancellation
If the event is cancelled by the organiser rental monies paid
(inclusive of deposit) will be returned in full. If site(s) are
cancelled by the exhibitor after the 19 September 2014, site
fees paid to date will be forfeited. In all cases, cancellation
must be confirmed in writing.
8.0 Advertising
Exhibitors have the right to advertise within the confines of
their own stand, but Equidays reserves the right to prohibit
any such advertising material or equipment which obstruct
aisles, interferes with or obstructs neighbouring stands or
is, in the opinion of the organisers, a source of annoyance
to others. No exhibitor, or employee thereof including
equidays 17 - 19 october 2014
Equidays shall not be liable for any consequential loss which
may arise out of any association with Equidays
14.0 Alcohol
Under no circumstances will Equidays accept any
responsibility whatsoever for any loss, damage or theft to
any exhibitors’ display, property or equipment by any cause
or means whatsoever. Exhibitors are required to provide
supervision for the whole time that the exhibition is open to
the public. It is requested that all displays, fixtures, fittings
and equipment shall be adequately insured. The exhibitor
should hold appropriate public liability insurance at a
recommended level no less than $3 million (three million
dollars), however this does not in any way suggest liability
is limited to this level for any loss or damage caused by
exhibitor negligence.
· Bring your brand values to life
20.0 Consequential Loss
4.0 Cooperation
7.0 Theft, Damage or Loss
· Reinforce your desired position to be seen as a leader in the equine industry
If exhibitors intend to use amplifiers and loud speakers on
their exhibition site, prior written approval must be obtained
from Equidays. The organisers reserve the right to withdraw
such approval if use of such equipment proves disruptive to
other exhibitors.
The organisers and promoters of Equidays reserve the right
to amend any part or parts of the herein described.
If an exhibitor applies for site space and invites another
organisation to exhibit on their site the secondary exhibitor
must fill in a separate application form. Equidays will
consider removing the sublet fee of $350.00 + GST for small
businesses to encourage their presence as an exhibitor at
our event and ability to share a site and necessary costs with
other small businesses.
Extra lights and power points on display sites can only be
supplied by the organiser’s electrician on application and at
the exhibitor’s expense.
· Drive awareness and understanding of your company to the equine market
9.0 Noise
19.0 Amendments
Exhibitors are not permitted to distribute food from their
exhibition site without prior written approval from Equidays.
Only approved food distributors will be permitted to sell
food in designated food areas. Such food distributors must
comply with all legal and local authority regulations in order
to handle, prepare, sell or display food. Food distributors may
be required to install sink and hot water systems. Consent on
this matter should be obtained from the Health Division of
the Waipa District Council.
6.0 Utility Service Charges
· Engage key target audiences
promotional staff, may canvas other than from within the
boundaries of their own exhibition site. Advertising and
promotion in car parks on site is prohibited.
mystery creek events centre
In compliance with the NZ Building Code (C3/ASI Table 4)
exhibitors are informed that curtains, drapes or backdrops
are to be restricted to fire retardant materials with a
flammability index no greater than 12. Further information
may be obtained from the Building Inspectors Department,
Waipa District Council.
16.0 Security
Equidays will have security on site from 8:30am Tuesday 14
October 2014 until 5pm Monday 20 October 2014. Exhibitors
shall not rely on the security guards for the security of their
products. Exhibitors shall make certain they are sufficiently
insured for sole risk.
b) at any time when goods are being prepared or
manufactured for trade or sale in that area;
c) at any time when any construction work is being carried out
in that area (set up and breakdown times);
a) under the direct supervision of an adult in that area; or
b) on a guided tour of that area; or
c) in any office in that area; or
d) in any part of that area used only for selling goods or
services.
23.3 If young persons are going to be present on site
under any of the above clauses this must be noted on your
hazard ID form complete with a plan on how they will be
supervised.
17.0 Removal
24.0 Health and Safety
Exhibitors must not remove items from their site until after
4pm on Sunday 19 October 2014. All exhibitor property must
be removed from Mystery Creek Events Centre site by 5pm
Monday 20 October 2014, unless alternative arrangements
have been made. Any property remaining on site after this
date will be removed at the exhibitor’s expense. Exhibitors
will be responsible for ensuring their site is left in its original
condition.
A Hazard Identification Form must be completed and
submitted to Equidays HQ prior to site set up and exhibitor
pass allocation.
18.0 Vehicles
All vehicles must be removed from the exhibition site, and
parked in the car park, by 8.30am each morning. Vehicles
remaining on the exhibition site after 8:30am will be
removed at the exhibitor’s expense. Vehicles will not be
permitted into the show area while the show is open to the
public without the written permission of the organisers.
page 17
equidays 17 - 19 october 2014
equidays 17 - 19 october 2014