august 2011 - Shire of Boddington

Transcription

SHIRE OF BODDINGTON
‘The Council and Staff of the Shire of Boddington, in partnership with the community,
are committed to operating effectively and efficiently to provide quality
lifestyle opportunities that encourage population growth and development’
MINUTES
For The
Ordinary Meeting Of Council
Held At
5 PM, TUESDAY 16TH AUGUST 2011
at the
Shire of Boddington Council Chambers
at 39 Bannister Road Boddington
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Boddington for any act,
omission or statement or intimation occurring during Council/Committee meetings or during
formal/informal conversations with staff. The Shire of Boddington disclaims any liability for
any loss whatsoever and howsoever caused arising out of reliance by any person or legal
entity on any such act, omission or statement or intimation occurring during
Council/Committee meetings or discussions. Any person or legal entity who acts or fails to
act in reliance upon any statement does so at that person’s or legal entity’s own risk.
In particular and without derogating in any way from the broad disclaimer above, in any
discussion regarding any planning application or application for a licence, any statement or
limitation of approval made by a member or officer of the Shire of Boddington during the
course of any meeting is not intended to be and is not taken as notice or approval from the
Shire of Boddington. The Shire of Boddington warns that anyone who has an application
lodged with the Shire of Boddington must obtain and only should rely on WRITTEN
CONFIRMATION of the outcome of the application, and any conditions attaching to the
decision made by the Shire of Boddington in respect of the application.
Minutes
1
DECLARATION OF OPENING: .......................................................................................................... 1
2
ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE: .................................................................... 1
3
DISCLOSURE OF FINANCIAL INTEREST: ..................................................................................... 1
4
4.1.1
4.1.2
PUBLIC QUESTION TIME: ................................................................................................................. 2
EARLY PAYMENT RATES INCENTIVE PRIZE PROCESS ................................................................................. 2
CROSSMAN ROAD CROSSOVER MAINTENANCE .......................................................................................... 2
5
PETITIONS/ DEPUTATIONS/ PRESENTATIONS/ SUBMISSIONS: ............................................. 2
6
6.1.1
CONFIRMATION OF MINUTES:........................................................................................................ 3
ORDINARY MEETING OF COUNCIL HELD ON 19TH JULY 2011 ..................................................................... 3
7
ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION: ............................... 3
8
8.1
8.1.1
8.2
8.2.1
8.3
8.3.1
8.4
8.4.1
8.5
8.6
8.6.1
8.6.2
8.7
8.7.1
REPORTS OF OFFICERS AND COMMITTEES: .............................................................................. 4
PLANNING CONSULTANT: .................................................................................................................. 4
APPLICATION FOR RETROSPECTIVE PLANNING APPROVAL: PLANT NURSERY – LOT 37 ANDERSON ROAD,
BODDINGTON ............................................................................................................................................. 4
DIRECTOR SPECIAL PROJECTS: ....................................................................................................... 11
PRUSSIAN PARK UPGRADE ....................................................................................................................... 11
PRINCIPAL ENVIRONMENTAL HEALTH OFFICER /BUILDING SURVEYOR: ........................... 19
TIP CHARGES............................................................................................................................................ 19
MANAGER COMMUNITY SERVICES: .............................................................................................. 22
CENTENARY CELEBRATIONS WORKING GROUP ....................................................................................... 22
MANAGER WORKS & SERVICES: ..................................................................................................... 25
DIRECTOR CORPORATE SERVICES: ................................................................................................ 26
MONTHLY FINANCIAL STATEMENT 30 JUNE 2011.................................................................................... 26
BODDINGTON INFORMATION TECHNOLOGY & SHARED SERVICES AGREEMENT ...................................... 60
CHIEF EXECUTIVE OFFICER: ............................................................................................................ 68
BANNISTER MARRADONG ROAD WIDENING ............................................................................................ 68
9
ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN: ... 77
10
10.1.1
10.1.2
URGENT BUSINESS WITHOUT NOTICE (WITH THE APPROVAL OF THE PRESIDENT
OR MEETING): .................................................................................................................................... 77
LATE ITEM – APPROVAL TO CONSIDER .................................................................................................... 77
OFFER TO PURCHASE LOT 89 ASSAY TERRACE BODDINGTON ................................................................. 78
11
CONFIDENTIAL ITEMS: ................................................................................................................... 84
12
CLOSURE OF MEETING: .................................................................................................................. 84
Minutes of the Ordinary Meeting of the Shire of Boddington held on
th
Tuesday 16 August 2011
1
DECLARATION OF OPENING:
The Shire President, Cr Carrotts, declared the meeting open at 5:02pm.
2
ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE:
Cr PR Carrotts
Cr DN Veitch
Cr EK Hoek
Cr GJ Day
Cr SW Patten
Cr A J Hardie
Cr J R Allert
President
Deputy President
Mr G Sherry
Mrs C Martin
Mr P Haas
Mr S Thompson
Mr T Pearson
Mrs A Patten
Mr G Brown
Ms T Bryant
Chief Executive Officer
Director of Corporate Services
Principal Environmental Health Officer/Building Surveyor
Planning Consultant
Director Special Projects
Manager Community Services
Works Manager
Executive Assistant
LEAVE OF ABSENCE:
Nil
APOLOGIES:
Nil
VISITORS:
Ms R Moxon
Mrs M Waite
Mr F Waite
Mr N Crilly
Mr G Dinsdale
Ms T Collins
Mrs E Noonan
Mr K Noonan
3
DISCLOSURE OF FINANCIAL INTEREST:
Cr Patten declared a Financial Interest in Item 8.3.1 in that he owns property that is leased to
Boddington Mini Skips.
Cr Patten declared a Financial Interest in Item 10.1.2 in that he leases property to Boddington
Earth Moving.
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Cr Hoek declared a Financial Interest in Item 8.4.1 as she is an employee of Boddington
Community Resource Centre.
Cr Carrotts declared a Financial Interest in Items 8.3.1 in that he is part owner of property leased
by Boddington Mini Skips.
Cr Carrotts declared a Financial Interest in Items 10.1.1 and 10.1.2 as his wife is a Real Estate
Agent in Boddington and Boddington Earth Moving rent the property.
4
PUBLIC QUESTION TIME:
4.1.1
Early Payment Rates Incentive Prize Process
Mr Crilly expressed concern about recent decisions of Council and asked if Council had followed
proper procedures in regard to accepting prize from Boddington Real Estate for Council’s Early
Payment Rates Incentive Prize?
Cr Carrotts, in his position of presiding in this meeting, declared his Indirect Financial Interest in
this question in that his wife is a partner in Boddington Real Estate, and asked Cr Veitch to
answer.
Council’s Deputy Presiden,t Cr Veitch, responded by stating:

Council was of the opinion that Council had followed proper procedure and everything was
above board when the Council accepted a prize from Boddington Real Estate and the flyer
from Boddington Real Estate was put was put into envelopes;

Cr Veitch recalled similar advertising from hotels being included in Council’s rates mail outs
in previous years; and

That Council would have considered other local businesses had they made the same offer to
Council.
4.1.2
Crossman Road Crossover Maintenance
Mr Noonan identified that wash from residents drive ways along Crossman Road was running
onto Crossman Road causing a road hazard and asked that Council should consider sealing
residents crossovers. Mr Noonan also said that gravel on town footpaths was a similar concern
to pedestrians.
Cr Carrotts identified that Council does own a footpath sweeper that is used from time to time as
required. Cr Carrotts agreed with Mr Noonan about wash from Crossman Road resident’s
driveways but that the cost of sealing cross overs and drive ways lay with the residents and not
ratepayers.
5
PETITIONS/ DEPUTATIONS/ PRESENTATIONS/
SUBMISSIONS:
Nil
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6
CONFIRMATION OF MINUTES:
6.1.1
Ordinary Meeting of Council Held On 19th July 2011
OFFICER RECOMMENDATION – ITEM 6.1.1
Council Resolution
140/11
Moved
Cr Veitch
That the minutes of the Ordinary Meeting of Council held on 19th July 2011 be confirmed as a
true record of proceedings.
Seconded
7
Cr Patten
Carried
7/0
ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT
DISCUSSION:
Nil
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8
REPORTS OF OFFICERS AND COMMITTEES:
8.1
PLANNING CONSULTANT:
8.1.1
Application for Retrospective Planning Approval: Plant Nursery – Lot 37
Anderson Road, Boddington
Location:
Applicant:
File Ref. No:
Disclosure of Interest:
Date:
Author:
Attachment
Lot 37 (No. 74) Anderson Road, Boddington
Carmel Clark (Duneville Garden Supplies)
A469
Nil
27 July 2011
Steve Thompson
8.1.1A Location Plan
8.1.1B Information from applicant
Summary
A Planning Application for an established plant nursery on Lot 37 Anderson Road,
Boddington is recommended for conditional approval.
Background
The applicant has sought retrospective planning approval for a plant nursery on the site
shown on Attachment 8.1.1A. Information provided by the applicant is set out in Attachment
8.1.1B.
It is understood the plant nursery commenced operating approximately 6 years ago.
commenced without gaining planning consent from the Shire.
It
The Council considered at interim report, at its meeting on 2nd November 2010, where it
resolved:
“That Council:
1.
defer making a final determination on the Planning Application for a Plant
Nursery on Lot 37 (No. 74) Anderson Road, Boddington, given the Council does
not currently have the legal ability under the Shire of Boddington Local Planning
Scheme No. 2 to approve the use given that “Intensive Agriculture” (which
includes a plant nursery) is an “X” use (not permitted) in the Rural Residential
Zone; and
2.
will reconsider the Planning Application following gazettal of Scheme
Amendment No. 29 to the Shire of Boddington Local Planning Scheme No. 2.
Advice
Part 14 of the Planning and Development Act 2005 provides the right to apply to the State
Administrative Tribunal for review of some planning decisions and you may wish to take
professional advice to determine whether or not such a right exists in the present
instance. The State Administrative Tribunal Rules 2004 require that any such
applications for review be lodged with the Tribunal.”
Scheme Amendment No. 29 was gazetted on 8 July 2011. This in part introduced the use of
“Plant Nursery” to the Zoning Table with it being a “SA” use in the Rural Residential Zone
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(this means that the use is not permitted unless the Council has granted planning approval
after giving notice in accordance with Clause 6.3). The amendment also added the definition
of Plant Nursery to Appendix 1 which “means land and buildings used for the propagation,
rearing and sale of products associated with horticultural and garden decor”.
The site is zoned “Rural Residential” in the Shire of Boddington Local Planning Scheme No.
2 (LPS2).
The Shire of Boddington Local Planning Strategy classifies the site as Rural Residential and
it is located within the Upper Hotham Precinct.
The Boddington-Ranford Townsite Strategy classifies the property as Rural Residential. The
Strategy typically seeks to focus commercial development in the Boddington town centre.
The site is 5.3764 hectares in area.
The plant nursery is located outside of the floodplain as defined in the Shire of Boddington
Floodplain Management Study.
Anderson Road is a gravel constructed road. The Council has not identified the sealing of
Anderson Road in its Annual Budget, Plan for the Future or other relevant documentation.
The Shire previously invited comment on the Planning Application for a four week period
through writing to a number of adjoining/nearby landowners. Only one submission was
received which raised no objection.
Comment
Following the gazettal of Scheme Amendment No. 29, it is now recommended the Council
grant retrospective planning approval to the plant nursery. The plant nursery is considered
appropriate to the site and area for reasons including:







it is a low-key use on a property over 5 hectares in area;
it generates relatively low traffic;
the use does not raise flooding or environmental implications;
the planting enhances the area;
a plant nursery is considered a potentially suitable use for the Rural Residential area
provided relevant planning considerations are appropriate met;
it has been operating for a number of years and there are no letters of concern on the
Shire’s property file; and
no objections were raised during the consultation period.
Issues that the Council should consider with the application include:

the appropriateness of vehicular access on Anderson Road, including whether
upgrading is required and the Council’s position regarding the standard of the road. It
is suggested that access is generally appropriate for the current nursery and there is
no need to seek a developer contribution at this stage. It is also highlighted that there
is no proposal to upgrade Anderson Road in the foreseeable future. Additionally,
should the intensity of use increase or new development be approved, the Council
should at that stage separately consider whether to seek a developer contribution for
the upgrading of Anderson Road between the site and Crossman Road;
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
standard of car parking - gravel construction is considered appropriate given Anderson
Road is not sealed, the large lot size, the Rural Residential zoning and that gravel
construction is consistent with Council Planning Policy No. 9 - Car Parking and
Vehicular Access; and

ensuring that the use, including products sold in the shop, is consistent with the
definition of Plant Nursery in LPS2. The zoning table of LPS2 sets out that a shop is a
use not permitted in the Rural Residential Zone. Therefore, all goods sold from the
property need to be associated with the propagation, rearing and sale of products
associated with horticultural and garden decor.
Strategic Implications - Nil
Statutory Environment
Planning and Development Act and LPS2.
Policy Implications - Nil
Financial Implications - Nil
Economic Implications
The plant nursery has been operating for a number of years and is run by the landowner Mrs
Clark. The plant nursery offers a commercial service to the local community.
Social Implications
No objections were raised by adjoining and nearby landowners.
Environmental Considerations
No additional development is being proposed by the retrospective Planning Application. In
any event, the plant nursery is located on cleared land that is outside of the floodplain. It is
suggested there are limited environmental issues provided that nutrients (e.g. fertilisers) are
effectively managed.
Consultation
Adjoining/nearby landowners were previously invited to make comment on the Planning
Application and no issues or objections were received.
Options
The Council can:
1.
2.
3.
4.
approve the Planning Application with no conditions;
approve the Planning Application with conditions;
defer and seek additional information; or
refuse (giving reasons).
Voting Requirements - Simple Majority
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Council Resolution
141/11
Moved
Cr Veitch
That Council grant retrospective approval for the Planning Application for a Plant Nursery
on Lot 37 (No. 74) Anderson Road, Boddington subject to the following conditions:
1. the development hereby approved is to be carried out in accordance with the plans and
specifications submitted with the application, addressing all conditions, or otherwise
amended by the Council and shown on the approved plan and these shall not be altered
and/or modified without the prior knowledge and written consent of the Council; and
2. all goods sold on Lot 37 (No. 74) Anderson Road, Boddington are to be associated with
the propagation, rearing and sale of products associated with horticultural and garden
decor.
Advice
A)
the Council’s granting of approval in no way implies that it will be upgrading Anderson
Road. There are no plans to upgrade Anderson Road in the foreseeable future.
B)
should the intensity of use increase or new development be approved on Lot 37 (No. 74)
Anderson Road, Boddington, the Council will separately consider whether to seek a
developer contribution for the upgrading of Anderson Road between the site and
Crossman Road.
C)
Part 14 of the Planning and Development Act 2005 provides the right to apply to the
State Administrative Tribunal for review of some planning decisions and you may wish
to take professional advice to determine whether or not such a right exists in the
present instance. The State Administrative Tribunal Rules 2004 require that any such
applications for review be lodged with the Tribunal.
Seconded
Cr Hardie
Carried
7/0
Mr Steve Thompson left Chambers at 5:11pm.
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Attachment 8.1.1A
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Attachment 8.1.1B
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Attachment 8.1.1B
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Mr Steve Thompson left Chambers at 5:11pm.
8.2
DIRECTOR SPECIAL PROJECTS:
8.2.1
Prussian Park Upgrade
File Ref. No:
Date:
Author:
Attachments:
ADM 0339
Nil
th
10 August 2011
Terry Pearson
8.2.1A Ecoscape Master Plan
8.2.1B Reality Landscape & Design Proposed Development Concept 2 Drawing
8.2.1C Reality Landscape & Design Site Specifications
Summary
Council is to reconsider the extent and nature of upgrade works to be undertaken at
Prussian Park.
Background
In May 2009 a master plan for the redevelopment of Prussian Park was prepared by
Ecoscape Attachment 8.2.1A. Council considered the plan on 21st July 2009 to go to public
comment and then adopted it on 2nd February 2010.This plan was costed at $445,565 and it
was not implemented due to the lack of funds.
A more modest design has now been prepared by Reality Landscape & Design Attachment
8.2.1B; the specification for this design at Attachment 8.2.1C outlines the objectives of the
design and the various elements.
Comment
The basis of this design is the conversion of the existing open drain to a “dry area” creek bed
environment, by using geotextile material and natural filtering plants and rocks. The creek
bed will be bordered by a low block wall, to delineate the area and to provide seating.
A free-form gravel bike track will be constructed to the south-east section. Additional sub-soil
drains will be installed.
An area has been earmarked for a concrete pad, for half-court basketball and possibly for
some ramps and jumps for skateboard and scooter use. If there are insufficient funds to do
this part of the works, these could be done at a later stage.
An informal path will be added to the design, leading from the south-east corner to the northwest corner, as that is the route used by schoolchildren to get to the school. This will lead
children to a crossing point at Bannister Road.
As a water main, sewer pipe and sub-soil drain pass through this site, and the site is very
wet in winter, it would be very difficult to locate any significant building at this location. Its use
as a park is therefore quite appropriate and this proposed investment is therefore
recommended.
Statutory Environment - Nil
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Financial Implications
The estimated cost of the Ecoscape design was $445,565 in 2009, which far exceeded the
budget.
The current indicative cost is:
ESTIMATED
COST $
ITEM
Concrete pad for ball games & possible bike jump equipment
25x15m
Equipment (basketball post/backboard, bike jumps)
Bridge across creek
Bike area (gravel)
Landscaping
Reticulation to plants only (not grass)
Drinking fountain
Materials for car park
Bench seats (2)
Sub-total
Carpark (construct retaining wall & bollards)
Construct block edge to create a “dry creek bed”
Construct dry creek bed, inc. geotextile material and rocks
Sub-soil drains (5)
Square benches
Power supply (est.)
Water supply (est.)
Contingency
TOTAL
19,000
6,000
6,000
7,000
16,200
4,000
2,000
3,000
4,300
$67,500
4,400
8,200
9,100
8,400
4,400
5,000
3,000
2,000
$112,000
The 2011/12 budget includes expenditure of $66,300 for this project. An application for a
grant of $67,500 has been made to BHP Billiton Worsley (“Worsley”) to assist in funding this
project. This comprises the items in the top part of the above table. No response has yet
been received from Worsley. If this application is successful, there would be adequate funds
to undertake all of the proposed works.
In order that this work can be commissioned as soon as the area is dry, this report
recommends that the attached design by Reality Landscape & Design be adopted and that
work be commenced to undertake as much of the design as is possible, using the budget of
$66,300, and that the balance of work be reviewed once the outcome of the funding
application to Worsley is known.
Economic Implications - Nil
Social Implications
The upgrade of this park will deliver an attractive, much improved facility to the community,
which will provide not only an area for recreation, but also an aesthetically pleasing meeting
place; it will therefore add to the social capital of the community, especially in that part of the
town. It will also be an attractive place for visitors to enjoy on entering town.
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Environmental Considerations
The proposed treatment of the water course will respect the environmental aspects of the
site, and will improve them, by the use of filtering plantings.
Consultation - Nil
Options
Council can:
1.
2.
3.
Accept the Officer’s Recommendation;
Amend the Officer’s Recommendation; or
Resolve to not accept the Officer’s Recommendation, giving reasons.
Council Resolution
142/11
Moved
Cr Patten
That Council:
1.
adopts the design for Prussian Park at Attachments 8.2.1B and 8.2.1C;
2.
expends the existing budget of $66,300 to implement as many of the design elements as
are possible to be funded by that sum;
3.
continues to implement the design with any grant funds provided by BHP Billiton
Worsley; and
4.
further considers this project if sufficient funds to complete the project do not become
available within a reasonable timeframe.
Seconded
Cr Hardie
Carried
6/1
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Attachment 8.2.1A
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Attachment 8.2.1B
Site Specifications
(To be read in conjunction with the plan)
1.
Road verge area to be developed into off road car parking. Access from both
directions off Hotham Avenue. This area will need to be levelled and retained, either
with blocks or soil sloping back away from the carparking area.
Bollards to be installed at 1500mm spacings and a step to be installed (with blocks) in
the middle for access. There is access for bikes and prams on either side of the
parking area. Car park to be constructed from compacted gravel. Bollards constructed
from recycled material, (see appendix A)
2.
Concrete area for ball games, skateboard, rollerblades, netball and basketball.
Proposal to be 15m x 15m. This size allows for multiusage at the same time.
3.
Existing drain to be bordered with large reconstituted block to create a border for the
dry drain area to replicate a dry area creek bed. This border and retaining will serve 2
purposes - to border the drain area as well as a seating area along the drain. Its
proposed to create a dry area creek bed area, that will be lined with a geotextile
material that will allow the water to soak through if needed and stop erosion. In
addition this area will be planted up with creek bed plants and natural filtering plants
and rocks added to create a creek bed environment. Its envisaged that this area will be
a fascination for kids and will be safe as no water will be sitting in any area at any
given time.
4.
To create a bridge over the creek, with steel and hardwood, ensuring easy access
from one side of the dry creek area to the other. This bridge will be low, the height of
the retaining wall, and won’t have sides.
5.
This area has been designated to a bike track. An old fashioned dirt bike track, where
kids can get muddy, have fun and enjoy the freedom. Its envisaged that this area will
be free form and there is no existing vegetation in this area so its ideal for a
development of this sort.
6.
Additional sub soil drainage to be installed into these areas while we have the
opportunity. There is evidence of water marks on the retaining wall of the adjoining
property. Three additional drains have been identified, maybe 4 depending how
complete an existing one is when excavations start.
7.
The addition of simple park benches around the sand pit and climbing frame area.
Style to be finalised.
8.
The installation of low 2000mm x 2000mm benches that double as a bench or a low
table, perfect for a gathering of kids. Construction materials either blocks or galvanised
frame with hardwood or recycled material.
9.
Exit way from the park to the lower area. The shortest route has been identified and
will become the walk route for school children. The park is used as a shortcut to school
and this access route needs to be retained.
10.
Planting of screening shrubs such as Callistemons and Melaleucas along the fence
line of the adjoining properties. These plantings will not only screen noise from the
park, but use excess water from the soil. Additional soil treatment is recommended in
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Attachment 8.2.1B
this area. The use of gypsum and liquid clay breakers is recommended on an ongoing
basis.
11.
(Note - a simple test can be carried out to check if the existing soil is responsive to
Gypsum)
12.
Additional screening plantings along the southern side of the park.
13.
This area catches a large quantity of water in the winter. To create a pool area lined
with geotextile material at the end and washed river rocks and local stone, to ensure
the water can drain freely at the same time create a dry creek bed effect.
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Attachment 8.2.1C
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Attachment 8.2.1C
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Cr Patten declared a Financial Interest in Items 8.3.1 in that he owns property that is leased
by Boddington Mini Skips in Item 8.3.1 and left Chambers at 5:20pm.
Cr Carrotts declared a Financial Interest in Items 8.3.1 in that he is part owner of property
leased by Boddington Mini Skips and left Chambers at 5:20pm.
8.3
PRINCIPAL ENVIRONMENTAL HEALTH OFFICER
/BUILDING SURVEYOR:
8.3.1
Tip Charges
Applicant:
File Ref. No:
Date:
Author:
Peter Banks – Boddington Miniskips
ADM 0176
9 August 2011
Peter Haas – PEHO/BS
Summary
That Council consider the request of Boddington Miniskips to waive the increase in
refuse site fees for the month of July 2011 allowing Boddington Miniskips time to
review their Contract with Newmont.
Background
An approach to Council has been made by the Principal Mr Peter Banks of Boddington
Miniskips stating that he had not been notified of the increase of the tipping fees in Council’s
2011/2012 financial year’s budget to $19.00 per cubic metre and $52.00 per tonne. This
upset him greatly because he claims to have lost revenue by not charging his clients the
applicable rate for disposal of rubbish at the tip and requests a waiver of the increased fee
for July.
He stated that he experienced similar circumstance in previous years.
It should be noted that for the month of July 2011, Boddington Miniskips has only been
invoiced for one weeks tipping fees that was incorrectly charged at the 2010/2011 financial
year’s rate. Other invoices are ready to be sent to Boddington Miniskips, but are waiting on
the outcome of this agenda item.
On reviewing fees and charges annually to make recommendations to Council, Officers take
into account the CPI and whether in fact our costs associated with the relevant facility are
rising in accordance with CPI or at a greater or lesser rate. Staff also research whether
Council’s costs were increasing in line with CPI or if Council need to factor in a larger
increase to cover costs.
Comment
Annually Council reviews its fees and charges and set them to be adopted and come into
effect on 1st July each year as required under S6.16(3) of the Local Government Act which
are adopted and then advertised on Council’s website.
Mr Banks inference that we should be notifying him in writing of any increases is not required
under the Local Government Act.
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However Mr Banks certainly has a point, his company disposes a lot of waste at the tip site
and Boddington Miniskips disposed of over 40,000 wheelie bins and 5,000m3 at the tip in the
2009/2010 financial year and as such is a major user of the service. Boddington Miniskips
were informed in July 2009 via a letter regards increase in tipping fees arising from the
2009/2010 Budget.
Residents at the Caravan Park are advised of any rise in fees, but this is required by their
Site Only lease agreement for Council as the owner of the Caravan Park to do so.
It can be argued that Council informs the community of any changes to Fees & Charges via
the minutes of the Council meeting adopting the budget, which are published on the web site
and as such it is up to users of Council services to make them acquainted with the costs of
utilising the service.
Alternative solutions to notifying wider community of changes to Council’s fees and charges
include:
1.
writing letters to all those businesses and community groups that use a service that
Council charges a fee for. Council could also direct mail all ratepayers and local
residents to advise of changes in fees and charges.
2.
publishing Council’s fees & charges in the Boddington News. Council needs to
remember that the Boddington News do not like publishing more than four pages of
Council information and Council’s current fees and charges list is over ten pages in
length. Council could advertise the new charges in early July and allow interested
groups to locate the information on Council’s website.
3.
Council implementing any increasing any fee or charge from of 1 August every year
thus allowing advertising of the fees & charges to be more fully disseminated to all
concerned
Local Government Act 1995
6.16. Imposition of fees and charges
(1) A local government may impose* and recover a fee or charge for any goods or service
it provides or proposes to provide, other than a service for which a service charge is
imposed.
* Absolute majority required.
(2) A fee or charge may be imposed for the following —
(a) providing the use of, or allowing admission to, any property or facility wholly or
partly owned, controlled, managed or maintained by the local government;
(b) supplying a service or carrying out work at the request of a person;
(c) subject to section 5.94, providing information from local government records;
(d) receiving an application for approval, granting an approval, making an inspection
and issuing a licence, permit, authorisation or certificate;
(e) supplying goods;
(f)
such other service as may be prescribed.
(3) Fees and charges are to be imposed when adopting the annual budget but may be —
(a) imposed* during a financial year; and
(b) amended* from time to time during a financial year.
* Absolute majority required.
6.17. Setting the level of fees and charges
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Page 20
(1)
(2)
(3)
(4)
In determining the amount of a fee or charge for a service or for goods a local
government is required to take into consideration the following factors —
(a) the cost to the local government of providing the service or goods;
(b) the importance of the service or goods to the community; and
(c) the price at which the service or goods could be provided by an alternative
provider.
A higher fee or charge or additional fee or charge may be imposed for an expedited
service or supply of goods if it is requested that the service or goods be provided
urgently.
The basis for determining a fee or charge is not to be limited to the cost of providing
the service or goods other than a service —
(a) under section 5.96;
(b) under section 6.16(2)(d); or
(c) prescribed under section 6.16(2)(f), where the regulation prescribing the service
also specifies that such a limit is to apply to the fee or charge for the
service.
Regulations may —
(a) prohibit the imposition of a fee or charge in prescribed circumstances; or
(b) limit the amount of a fee or charge in prescribed circumstances.
Financial Implications –
The costs below which impact on Boddington Miniskips are shown below:
2010/11
$18.50
$ 4.50
$50.00
Tip Tickets
Wheely Bin
Per tonne Charge
2011/12
$19.00
$ 4.50
$52.00
Increase $
$0.50
$0.00
$2.00
Increase %
2.7%
0%
4.0%
If Council was to implement any fees and charges increases from 1st August annually,
Council would forgo one month’s increase at the commencement of such an increase.
Social Implications - Nil
Environmental Considerations Nil
Consultation - Nil
Mr Peter Banks, Boddington MiniSkips
Options
That Council approve the Officer’s Recommendations or change giving reasons.
Council Resolution
143/11
Moved
Cr Hoek
That Council
1.
does not approve Boddington Miniskips request to waive the fee increase in tipping
charges for the month of July 2011; and
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Page 21
2.
publicises the adoption of annual fees and charges in July each year, providing
information about how interested groups or individuals can locate that information.
Seconded
Cr Allert
Carried
3/2
Cr Carrotts and Cr Patten entered Chambers at 5:25pm.
Cr Hoek declared a Financial Interest in Item 8.4.1 in that she is an employee of Boddington
Community Resource Centre and left Chambers at 5:25pm.
8.4
MANAGER COMMUNITY SERVICES:
8.4.1
Centenary Celebrations Working Group
File Ref. No:
Date:
Author:
ADM 0581
Nil
st
1 August 2011
Anthea Patten
Summary
Council are asked to consider forming a Centenary Celebrations Working Group
(CCWG) to plan, promote and implement suitable celebrations to commemorate the
centenary of Boddington.
Background
The Boddington town site was gazetted on the 6th September 1912 by his Excellency the
Governor, C.G. Morris. 2012 will mark Boddington’s Centenary which will give us the
opportunity to plan, promote and implement suitable celebrations to commemorate the
centenary of the establishment of the Shire of Boddington in accordance with the allocated
budget.
Comment
Why a working group?
It is proposed to have Council form a Working Group due to the flexibility of such a structure
rather than the more formal Committee of Council.
Working Group
Committee of Council
Formal Structure- the proceedings need to
be conducted in accordance with the Local
Government Act, according to the Local Law
Standing Orders
The powers and duties of committees shall
be clearly defined and specifically delegated
to them by resolution of the Council, and
shall be recorded in the delegations register
Informal Structure- not required to follow the
Local Law standing orders
Working group develops rules for meeting
procedures, order of business, minute
requirements
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Page 22
Working Group
Information will be drawn to the attention of
Council through minutes in the Councillor
information
Recommendations and expenditure requests
from the CCWG will be tabled as agenda
items for Council consideration. The
Working group cannot be delegate Council’s
authority to make decisions and have the
authority to expend Council funds
The CCWG will disband upon completion of
the Centenary Celebrations
Committee of Council
Reports of committees and
recommendations shall, when presented to
Council be taken as read
Committee of Council can be delegated to
have the ability to make decisions and
expend funds.
Council may need to resolve to end the
committee of Council.
A working group will be the key body which will be responsible for developing the project list,
timeline and budget for this event. An event of this magnitude will require input from a
number of organisations to ensure its success. Currently a number of community
organisations have expressed an interest in being involved. However, in order to keep the
group manageable, we need to set parameters for the group. This will not prevent the group
from co-opting representation from specified interest groups on an as required basis and will
enable community groups and members to approach working group members with their
ideas.
Developing a Centenary Working Group will enable our Shire to:

Increase pride and ownership of our community

Fully engage the community in the celebrations

Build the positive image of our community

Build lasting legacies for our community through memorable celebrations and projects;
and

Provide an opportunity for past residents to return to Boddington
Membership
A large group can sometimes lose effectiveness through its size, so the following is
proposed:

Councillor – Paul Carrotts - Chair

Manager Community Services - Secretary and administration support

Lions Club representative

Boddington Community Resource Centre representative

Newmont representative

Worsley representative

Youth representative

Approximately 3 x Community members – (Council to call for expressions of interest)
This provides a broad cross section of our community and will allow members to go back to
their individual groups with ideas discussed at meetings for comment.
Terms of Reference
Once the group has been established, key objectives can be identified, meeting frequency
and duration agreed upon and budget allocations agreed to.
Strategic Implications
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Page 23
The Strategic Plan 2009 identifies the importance of examining opportunities to enhance
tourism and promotion within our community and the Community Development Plan focuses
on connecting people to experiences that enhance their social well being.
The 2011/2012 budget anticipates $24,000 can be sourced from the Centenary Celebrations
Reserve account in July 2012. Council may wish to allocate additional funds in the 2012/13
Council Budget.
Developing a working group to plan and promote activities will indirectly increase monies
being spent locally by locals, tourists and previous Boddington residents and would further
enhance the profile of Boddington, thus improving marketing opportunities in the future.
Social Implications
Engaging the community in our celebrations and making lasting legacies for our town
through memorable celebrations will help to lift moral and engage the community in positive
and meaningful ways.
Environmental Considerations - Nil
Consultation - Nil
Options
Council can:
1.
2.
3.
Resolve the Officer’s Recommendation;
Resolve an amended Officer’s Recommendation; or
Resolve to not accept the Officer’s Recommendation, giving reasons.
Council Resolution
144/11
Moved
Cr Veitch
That Council:
1.
form a Centenary Celebrations Working Group to plan, promote and implement
suitable celebrations to commemorate the centenary of Boddington;
2.
request the Centenary Celebrations Working Group which will enable them to
recommend to Council a list of projects and recommendations on how Council’s
funding should be spent; and;
3.
appoint the following Centenary Celebrations Working Group positions:
a.
Councillor Paul Carrotts – Chair;
b.
Manager Community Services - Secretary and administration support;
c.
Lions Club representative;
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Page 24
d.
e.
f.
g.
h.
4.
seek Centenary Celebrations Working Group representatives from member community
groups and from the public.
Seconded
8.5
Boddington Community Resource Centre representative;
Newmont representative;
Worsley representative;
Youth representative; and
approximately 3 x Community members – (Council to call for expressions of
interest)
Cr Hardie
Carried
6/0
MANAGER WORKS & SERVICES:
Nil
th
Page 25
8.6
DIRECTOR CORPORATE SERVICES:
8.6.1
Monthly Financial Statement 30 June 2011
Date:
Author:
Attachments:
Nil
th
8 August 2011
Shannon Edwards
8.6.1A Financial Statements
Summary
The Local Government (Financial Management) Regulations 1996 require the
preparation of Monthly Financial Reports in such form as the Local Government
considers is appropriate.
Background
In accordance with Council Policy 9.11, Council is to be presented with a Monthly Financial
Report including the Operating Statement, Statement of Financial Position for the year to
date together with a Bank Reconciliation Statement as at the end of the period. Also
included is the list of payments for the last month of the period.
Comment
The Operating Statement, Statement of Financial Position, Statement of Cash flow,
Statement of Financial Activity, Summary of Reconciliations and List of Payments are
submitted for the month of June 2011.
Statutory Environment - Local Government Financial Management Regulations 1996
Policy Implications - Policy 9.11
Council Resolution
145/11
Moved
Cr Veitch
That Council adopt the:
1.
monthly Financial Statements for the month of June 2011;
2.
list of Payments for the month of June 2011; and
3.
summary of Reconciliations for the month of June 2011.
Seconded
Cr Allert
Carried
7/0
.
th
Page 26
Attachment 8.6.1A
MONTHLY FINANCIAL STATEMENTS
FOR THE PERIOD 1 JULY 2010 TO 30 JUNE 2011
TABLE OF CONTENTS
Operating Statement
Page 28
Balance Sheet
Page 30
Statement of Cash Flows
Page 31
Statement of Financial Activity
Page 33
Notes to and Forming Part of the Statement
Page 35
th
Page 27
Attachment 8.6.1A
SHIRE OF BODDINGTON
OPERATING STATEMENT
FOR PERIOD 1 JULY 2010 TO 30 JUNE 2011
June 2011
Y-T-D Actual
$
OPERATING REVENUES
Governance
General Purpose Funding
Law, Order, Public Safety
Health
Education and Welfare
Housing
Community Amenities
Recreation and Culture
Transport
Economic Services
Other Property and Services
OPERATING EXPENSES
Governance
Health
Housing
Community Amenities
Recreation & Culture
Transport
Economic Services
BORROWING COSTS EXPENSE
Governance
Law, Order & Public Safety
Health
Housing
Community Amenities
Transport
Economic Services
GRANTS/CONTRIBUTIONS FOR
THE DEVELOPMENT OF ASSETS
Governance
Law, Order & Public Safety
Health
Education & Welfare
Community Amenities
Transport
Economic Services
June 2011
Y-T-D Budget
$
0
3,925,156
93,837
57,737
26,419
0
552,526
109,281
49,862
292,911
12,275
5,120,004
0
3,684,891
81,833
36,844
25,430
0
531,280
122,976
65,565
497,920
(74,500)
4,972,239
180,049
4,772
262,074
115,952
80,265
0
868,015
726,114
1,462,580
917,722
35,429
4,652,973
114,358
295,138
336,487
165,804
105,736
0
829,552
713,352
1,233,242
1,451,594
(43,539)
5,201,724
0
0
26,653
25,590
2,914
0
27,375
0
82,532
0
0
7,227
52,539
2,914
0
19,852
0
82,532
0
0
596,083
580,923
72,715
0
718,375
472,262
0
2,440,358
100,000
9,200
850,716
581,445
300,000
202,205
1,303,847
490,000
0
3,837,413
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Page 28
Attachment 8.6.1A
SHIRE OF BODDINGTON
OPERATING STATEMENT
FOR PERIOD 1 JULY 2010 TO 30 JUNE 2011
June 2011
Y-T-D Actual
$
PROFIT/(LOSS) ON
DISPOSAL OF ASSETS
Governance
Health
Education & Welfare
Transport
Other Property & Services
NET RESULT
June 2011
Y-T-D Budget
$
(3,516)
(3,268)
429,209
6,278
0
428,703
(9,816)
(1,711)
375,000
5,697
0
369,170
3,253,560
3,894,566
This statement is to be read in conjunction with the accompanying notes.
th
Page 29
Attachment 8.6.1A
SHIRE OF BODDINGTON
BALANCE SHEET
AS AT 30 JUNE 2011
June 2011
Current Assets
Bank
Cash Advances
Receivables - Rates
Receivables - General
Inventories
Reserve Fund Investments
Total Current Assets
June 2010
549,199
1,147,448
0
669,992
10,131
970,002
2,199,323
0
263,266
8,762
1,005,468
2,424,944
471,612
0
1
471,613
474,955
0
123,023
597,978
1,727,710
1,826,966
Non Current Assets
Receivables
Investments - Non Current
Furniture & Equipment
Plant & Equipment
Tools
Land & Buildings
Infrastructure Assets
Total Non Current Assets
0
902,069
467,879
1,638,646
233
9,809,963
8,514,110
21,332,899
0
898,069
259,582
1,790,817
990
6,940,005
7,448,608
17,338,070
Non Current Liabilities
Provisions
Borrowings
Total Non Current Liabilities
38,656
1,806,617
1,845,273
26,198
1,177,062
1,203,260
Net Non Current Assets
19,487,626
16,134,810
Net Assets
21,215,335
17,961,776
20,245,334
970,002
16,956,308
1,005,468
21,215,335
17,961,776
Current Liabilities
Creditors and Provisions
Trust Creditors
Borrowings
Total Current Liabilities
Net Current Assets
Net Assets are Represented by:
Ratepayers' Equity
Accumulated Surplus/Deficit
Reserves
Change in Net Assets From Operations
Trust Creditor
Total Ratepayers'
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Page 30
Attachment 8.6.1A
SHIRE OF BODDINGTON
STATEMENT OF CASH FLOWS
June 2011
Y-T-D Actual
$
June 2011
Y-T-D Budget
$
2010/2011
Budget
$
Cash Flows From Operating Activities
Receipts
Rates
Grants and Subsidies - operating
Contributions, Reimbursements & Donations
User Charges
Interest Earnings
Goods and Services Tax
Other
Payments
Employee Costs
Materials and Contracts
Utilities (gas, electricity, water, etc)
Insurance
Interest
Goods and Services Tax
Other
Net Cash Provided By
Operating Activities
Cash Flows from Investing Activities
Payments for Development of
Land Held for Resale
Payments for Purchase of
Property, Plant & Equipment
Payments for Construction of
Infrastructure
Grants/Contributions for the Development of
Assets
Proceeds from Self Supporting Loans
Proceeds from Sale of
Plant & Equipment
Net Cash Used in Investing Activities
3,130,781
689,785
244,237
519,417
99,703
40,671
463,272
5,187,865
2,995,000
904,737
0
837,255
53,668
20,000
20,000
4,830,660
2,995,000
904,737
0
837,255
53,668
20,000
20,000
4,830,660
(1,897,582)
(1,383,136)
(231,626)
(160,256)
(89,759)
(11,492)
(65,971)
(3,839,823)
(1,902,584)
(1,837,564)
(170,000)
(90,250)
(82,000)
(50,000)
(175,633)
(4,308,031)
(1,902,584)
(1,837,564)
(170,000)
(90,250)
(82,000)
(50,000)
(175,633)
(4,308,031)
1,348,042
522,629
522,629
(4,000)
(4,861,301)
(3,498,360)
(4,861,301)
0
(2,003,546)
(1,505,280)
0
0
2,440,358
3,837,413
0
3,837,413
0
78,991
(2,488,290)
568,181
(2,459,253)
568,181
(2,459,253)
(2,003,546)
th
Page 31
Attachment 8.6.1A
SHIRE OF BODDINGTON
STATEMENT OF CASH FLOWS
June 2011
Y-T-D Actual
$
Cash Flows from Financing Activities
Advances to Community Groups
Repayment of Debentures
Repayment of Finance Lease
Proceeds from Self Supporting Loan
Proceeds from Advance
2010/2011
Budget
$
0
(123,023)
0
0
0
0
(123,023)
0
0
0
0
(123,023)
0
0
0
629,555
629,555
629,555
506,532
506,532
506,532
(633,715)
2,152,916
1,519,200
(1,430,092)
2,291,551
861,459
(1,430,092)
2,291,551
861,459
Proceeds from New Debentures
Net Cash Provided By (Used In)
Financing Activities
Net Increase (Decrease) in Cash Held
Cash at Beginning of Year
Cash at End of Year
June 2011
Y-T-D Budget
$
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Page 32
Attachment 8.6.1A
SHIRE OF BODDINGTON
STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD OF 1 JULY 2010 T0 30 JUNE 2011
June 2011
Y-T-D Actual
$
Operating
Revenues/Sources - (Note 1.2)
Governance
Health
Housing
Community Amenities
Transport
Economic Services
(Expenses)/(Applications) - (Note 1.2)
Governance
Health
Housing
Community Amenities
Transport
Economic Services
June 2011
Y-T-D Budget
$
2010/2011
Budget
$
Variances
Budget to
Actual
Y-T-D %
0
818,099
93,837
653,820
1,036,551
0
625,241
109,281
761,959
765,173
12,275
4,876,236
0
651,143
91,033
887,560
981,875
0
831,280
325,181
1,375,109
987,920
25,500
6,156,601
0
651,143
91,033
887,560
981,875
0
831,280
325,181
1,375,109
987,920
25,500
6,156,601
0.00
(13.75)
11.03
(25.79)
0.65
0.00
(20.78)
(72.06)
(40.24)
(18.20)
(56.75)
(19.66)
(202,122)
(4,772)
(262,074)
(139,337)
(80,265)
0
(870,930)
(726,114)
(1,489,955)
(917,722)
(35,432)
(4,728,723)
(124,174)
(295,138)
(336,487)
(174,743)
(105,736)
0
(832,466)
(713,352)
(1,253,093)
(1,451,593)
(9,000)
(5,295,782)
(124,174)
(295,138)
(336,487)
(174,743)
(105,736)
0
(832,466)
(713,352)
(1,253,093)
(1,451,593)
(9,000)
(5,295,782)
(0.41)
(82.52)
(26.32)
(23.60)
(36.94)
0.00
1.60
0.08
16.05
(33.33)
157.89
(2.50)
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Page 33
Attachment 8.6.1A
SHIRE OF BODDINGTON
STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD OF 1 JULY 2010 T0 30 JUNE 2011
Operating
Adjustments for Non-Cash
(Revenue) and Expenditure
(Profit)/Loss on Asset Disposals – (Note 4)
Movement in Accrued Interest
Movement in Accrued Salaries and Wages
Movement in Employee Provisions
Depreciation on Assets – (Note 2(a))
Capital Revenue and (Expenditure)
Purchase Land Held for Resale – (Note 3)
Purchase Land and Buildings
Purchase Infrastructure Assets - Roads & Bridges
Purchase Infrastructure Assets - Public Facilities
Purchase Infrastructure Assets - Footpaths
Purchase Plant and Equipment
Purchase Furniture and Equipment
Proceeds from Disposal of Assets (Note 4)
Repayment of Debentures – (Note 5)
Proceeds from New Debentures
Self-Supporting Loan Principal Income
Transfers to Reserves (Restricted Assets) – (Note 6)
Transfers from Reserves (Restricted Assets)
June 2011
Y-T-D Actual
$
(428,703)
0
0
29,663
933,314
(4,000)
(3,027,673)
(1,505,280)
0
0
(234,169)
(236,518)
528,991
(123,023)
629,555
0
(214,771)
257,220
Net Current Assets July 1 B/Fwd – (Note 7)
1,117,024
Net Current Assets Year to Date
975,187
Amount Raised from Rates
(3,106,044)
June 2011
Y-T-D Budget
$
(369,170)
0
0
0
713,646
0
0
(4,236,908)
(1,741,165)
(186,000)
(76,382)
(379,456)
(244,937)
568,181
(123,023)
629,555
0
(69,635)
257,492
0
1,366,000
2,765
(3,033,748)
th
2010/2011
Budget
$
(369,170)
0
0
0
713,646
(4,236,908)
(1,741,165)
(186,000)
(76,382)
(379,456)
(244,937)
568,181
(123,023)
629,555
0
(69,635)
257,492
Variances
Budget to
Actual
Y-T-D
%
26.68
0.00
0.00
0.00
28.89
100.00
(24.57)
(26.47)
(100.00)
(100.00)
(34.52)
1.91
1.37
(17.57)
(60.22)
0.00
(41.44)
8.98
1,366,000
2,765
(3,033,748)
Page 34
Attachments 8.6.1A
SHIRE OF BODDINGTON
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
1. SIGNIFICANT ACCOUNTING POLICIES
The significant accounting policies which have been adopted in the preparation of this statement of
financial activity are:
a) Basis of Accounting
This statement has been prepared in accordance with applicable Australian Accounting Standards, other
mandatory professional reporting requirements and the Local Government Act 1995 (as amended) and
accompanying regulations (as amended).
b) The Local Government Reporting Entity
All funds through which the Council controls resources to carry on its functions have been included in this
statement.
In the process of reporting on the local government as a single unit, all transactions and balances between
those funds (for example, loans and transfers between Funds) have been eliminated.
All monies held in the Trust Fund are excluded from the statement, but a separate statement of those
monies appears at Note 9.
c) Rounding Off Figures
All figures shown in this statement, other than a rate in the dollar, are rounded to the nearest dollar.
d) Rates, Grants, Donations and Other Contributions
Rates, grants, donations and other contributions are recognised as revenues when the local government
obtains control over the assets comprising the contributions. Control over assets acquired from rates is
obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.
e) Goods and Services Tax
In accordance with recommended practice, revenues, expenses and assets capitalised are stated net of
any GST recoverable. Receivables and payables are stated inclusive of applicable GST.
f) Fixed Assets
Property, plant and equipment and infrastructure assets are brought to account at cost or fair value less,
where applicable, any accumulated depreciation or amortisation and any accumulated impairment
balances.
g) Depreciation of Non-Current Assets
All non-current assets having a limited useful life are systematically depreciated over their useful lives in a
manner which reflects the consumption of the future economic benefits embodied in those assets.
Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting period.
Major depreciation periods are:
Buildings
Furniture and Equipment
Plant and Equipment
Sealed roads and streets
40 to 50 years
5 to 12 years
5 to 15 years
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Page 35
Attachments 8.6.1A
SIGNIFICANT ACCOUNTING POLICIES (Continued)
clearing and earthworks
construction/road base
Original surfacing and major re-surfacing
- bituminous seals
- asphalt surfaces
Gravel roads
gravel sheet
Formed roads (unsealed)
Footpaths - slab
Sewerage piping
Water supply piping & drainage systems
not depreciated
50 years
12 years
20 years
not depreciated
50 years
7 years
not depreciated
50 years
20 years
75 years
75 years
h) Adoption of Australian Equivalents to International Financial Reporting
Standards (AIFRSs)
For reporting periods commencing on or after 1 January 2005, the Shire will be required to prepare its
annual financial report using Australian equivalents to International Financial Reporting Standards and
their related pronouncements (AIFRSs) as issued by the Australian Accounting Standards Board (AASB).
As the AASB has prohibited the early adoption of the AIFRSs, the Shire will report for the first time in
compliance with AIFRSs in the annual financial report for the year ended 30 June 2006 (that is, the year
commencing1 July 2005 or this current budget year).
The Shire is required to prepare an opening balance sheet in accordance with AIFRSs as at 1 July2004.
Most adjustments required on transition to AIFRSs will be made retrospectively against opening retained
earnings on 1 July2004 in accordance with AIFRSs. Transitional adjustments relating to those standards
for which comparatives are not required will only be made with effect from 1 July 2005.
The transition to the AIFRSs has being managed via a process of education which includes technical
training and liaison with the Shire's auditors and industry groups. This has included a review of AIFRSs to
determine the effect on the Shire's existing accounting policies and treatments.
The annual financial report for the year ended 30 June 2005 will be prepared in accordance with
Australian Accounting Standards and other financial reporting requirements (Australian GAAP). The
differences between Australian GAAP and AIFRSs identified to date as potentially having significant effect
on the Shire are not considered to have an impact on the budget for the year ended 30 June2006 due to
the following factors:
- underlying budget is cash driven and is concerned with forecast sources and applications of funds;
and
- a review has determined balances relating to the net current asset position brought forward as at 1
July 2005 are not likely to be affected.
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Page 36
Attachments 8.6.1A
2. STATEMENT OF OBJECTIVE
In order to discharge its responsibilities to the community, the Shire has developed a set of operational
and financial objectives. These objectives have been established both on an overall basis and for each
of its broad activities/programs.
Council operations as disclosed in this statement encompass the following service orientated
activities/programs:
GOVERNANCE
Administration and operation of facilities and services to members of Council. Includes all costs
associated with elected members along with the allocation of expenses for the Chief Executive
Officer and staff in the administration of Council.
GENERAL PURPOSE FUNDING
Include rate revenue, general purpose grants, interest revenue and expenditure.
LAW, ORDER, PUBLIC SAFETY
Supervision of various local laws, fire prevention, emergency services and animal control. As of the
2003/04 financial year Council is responsible for the collection of the Emergency Services Levy on
behalf of FESA.
HEALTH
Food quality and pest control, immunisation services, operation of Health Clinic and general health
administration.
Council resource shares its Environmental Health Officer with the Shire of Wandering for Health and
Building services one day a week.
EDUCATION AND WELFARE
Operation of Senior Citizens centre and Independent Care Units. Assistance to playgroups and other
voluntary services.
HOUSING
Maintenance of non administrative staff and rental housing. Previously reported under Other Property
and Services.
COMMUNITY AMENITIES
Rubbish Collection Services, operation of refuse site, administration of the Town Planning Scheme,
maintenance of cemeteries and public conveniences. The budget includes the rehabilitation of the River
Road refuse site.
RECREATION AND CULTURE
Maintenance of the Town Hall, Swimming Pool, Recreation reserve and associated facilities. Library
operations and general maintenance of all parks and reserves.
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Page 37
Attachments 8.6.1A
TRANSPORT
Construction and maintenance of streets, roads and bridges. Cleaning and lighting of streets, and depot
maintenance.
ECONOMIC SERVICES
Operation of the Caravan Park. Promotion of tourism and business and provision of building services.
OTHER PROPERTY & SERVICES
Private works operations, plant repairs and works overheads.
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Page 38
Attachments 8.6.1A
SHIRE OF BODDINGTON
3. ACQUISITION OF ASSETS
June 2011
Y-T-D Actual
$
2010/2011
Budget
$
The following assets have been acquired during
the period under review:
By Program
Governance
173,611
302,988
0
0
54,847
58,570
Health
1,506,001
1,770,276
1,535,925
1,631,451
6,069
28,850
72,766
317,000
Housing
Community Amenities
Transport
Economic Services
51,995
256,025
1,557,272
2,435,487
49,155
64,200
0
0
5,007,640
6,864,847
4,000
3,027,673
1,505,280
234,169
236,518
5,007,640
0
4,236,908
2,003,546
379,456
244,937
6,864,847
By Class
Land Held for Resale
Land and Buildings
Infrastructure Assets - Roads
Plant and Equipment
Furniture and Equipment
A detailed breakdown of acquisitions on an individual asset basis can be found in
the supplementary information attached to this statement as follows:
- plant replacement programme
- other assets
- road replacement programme
- other infrastructure
th
Page 39
Attachments 8.6.1A
SHIRE OF BODDINGTON
4. DISPOSALS OF ASSETS
By Program
Governance
CEO Statesman BT0
Net Book Value
June 2011
Actual
$
Sale Proceeds
June 2011
Actual
$
Profit(Loss)
June 2011
Actual
$
28,971
25,455
(3,516)
Health
BT10 Holden Captiva
32,441
29,172
(3,268)
Transport
MWS Holden Colorado BT06
18,086
24,364
6,278
20,791
100,288
450,000
528,991
429,209
428,703
18,086
28,971
32,441
79,497
24,364
25,455
29,172
78,991
6,278
(3,516)
(3,268)
(506)
20,791
100,288
450,000
528,991
429,209
428,703
Education & Welfare
Sale of Blue Gum Blocks
By Class
Plant & Equipment
MWS Holden Colorado BT06
CEO Statesman BT0
BT10 Holden Captiva
Furniture & Equipment
Land held for Resale
Blue Gum Blocks
Actual $
Summary
Profit on Asset Disposals
Loss on Asset Disposals
435,487
(6,784)
428,703
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Page 40
Attachments 8.6.1A
NOTES TO AND FORMING PART OF THE BUDGET
Principal
01-Jul-10
5. INFORMATION
BORROWINGS
New
Loans
Actual
New
Loans
Budget
ON
(a) Debenture Repayments
Particulars
Health
83 Doctor's Residence
Education & Welfare
99 Aged Care Housing Develop
100 Childcare Centre
Housing
77 Johnstone Street
91 Executive Residence
94 House - Pecan Place
97 House - Hill Street
Community Amenities
81 Refuse Site
Transport
92 Vacant Block Bannister Rd
85 Purchase of Grader
86 Purchase of Tractor
87 Purchase of Grader
89 Purchase of 6 x 4 Truck
111,568
Principal
Repayments
2010/11
Actual
$
6,356
400,000
229,555
Principal
Outstanding
2010/11
Budget
$
6,356
400,000
229,555
2010/11
Actual
$
Interest
Repayments
2010/11
Budget
$
105,211
105,212
400,000
229,555
400,000
229,555
2010/11
Actual
$
2010/11
Budget
$
7,227
7,227
23,088
201,699
300,560
296,370
7,198
28,605
7,589
7,696
7,198
28,605
7,589
7,696
15,890
173,096
288,781
292,864
15,890
173,096
288,781
292,864
1,418
12,495
19,201
19,426
1,418
12,495
19,178
19,449
39,455
6,744
6,744
32,710
32,710
2,914
2,914
177,931
42,969
17,647
37,516
51,281
1,300,085
20,692
13,562
5,559
9,885
9,137
123,023
20,692
13,562
5,559
9,885
9,137
123,023
157,239
29,407
12,087
27,631
42,144
1,806,618
157,239
29,407
12,087
27,632
42,145
1,806,618
11,677
2,156
917
2,255
2,846
82,532
11,677
2,156
916
2,256
2,846
82,532
629,556
629,555
th
Page 41
Attachments 8.6.1A
SHIRE OF BODDINGTON
FOR THE YEAR ENDED 30 JUNE 2010
Amount Borrowed
5. INFORMATION ON
BORROWINGS (Continued)
New Debentures – 2010/11
Particulars/Purpose
99 Aged Care Housing
100 Childcare Centre
(c)
(d)
Actual
Institution
Loan
Type
Term
(Years)
Budget
400,000
229,555
629,555
Treasury
Treasury
Fixed
Fixed
15
15
Total
Interest &
Charges
215,000
123,500
Interest
Rate
Amount Used
Actual
6.19%
6.19%
Budget
Balance
Unspent
$
400,000
229,555
Unspent Debentures
Council had no unspent debenture funds as at 30th June 2010 nor is it expected to have unspent debenture funds as at 30th June 2011.
Overdraft
Council may require the use of an overdraft facility during the financial year of up to $500,000 with the National Australia Bank
th
Page 42
Attachments 8.6.1A
SHIRE OF BODDINGTON
6. RESERVES Cash Backed Reserves
(a) Leave Reserve
Opening Balance
Amount Set Aside / Transfer to Reserve
Amount transferred from Municipal Fund
Amount Used / Transfer from Reserve
(b) Plant Reserve
Opening Balance
June 2011
Actual
$
191,453
7,809
18,252
192,972
5,055
20,000
217,514
218,027
107,344
4,378
104,349
3,838
0
108,187
111,722
(c) Building Reserve
Opening Balance
162,967
6,647
169,614
(d) Local Organisation Assistance
Opening Balance
29,712
1,212
9,983
40,907
(e) Aged Housing Reserve
Opening Balance
Amount Used / Transfer to Reserve
(f)
Refuse Site Reserve
Opening Balance
(g) District High School Resource Sharing Reserve
Opening Balance
2010/2011
Budget
$
39,178
1,598
2,071
158,423
5,829
0
164,252
25,914
953
3,147
0
30,014
42,847
42,437
1,183
9,321
0
52,941
55,741
2,274
54,188
1,994
58,015
56,182
20,882
852
20,786
1,183
21,734
21,969
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Page 43
Attachments 8.6.1A
SHIRE OF BODDINGTON
6. RESERVES (Continued)
(h)
(i)
(j)
(k)
(l)
Boddington Centenary Celebrations
Opening Balance
Boddington Gold Mine Expansion Reserve
Opening Balance
Child Care Reserve
Opening Balance
Loan Repayment Retirement Village
Opening Balance
Amount transfer to Reserve from Muni
River Crossing
Opening Balance
Amount transfer to Reserve from Muni
June 2011
Actual
$
2010/2011
Budget
$
15,539
634
3,000
15,480
448
3,001
19,173
18,929
339,577
13,851
(212,951)
140,477
339,000
12,144
212,951
138,193
43,075
1,194
(44,269)
43,000
1,541
44,541
0
138,000
138,000
0
0
0
0
10,000
10,000
0
0
0
All of the above reserve accounts are supported by money
held in financial institutions
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Page 44
Attachments 8.6.1A
SHIRE OF BODDINGTON
Summary of Transfers
To Cash Backed Reserves
Transfers to Reserves
Leave Reserve
Plant Replacement Reserve
Building Reserve
Local organisation Assistance
Aged Housing reserve
Refuse Site Reserve
District High School Resource Sharing Reserve
Medical Centre Reserve
Child Care Reserve
Loan Repayment Retirement Village
River Crossing Reserve
Transfers from Reserves
Leave Reserve
Plant Reserve
Building Reserve
Local organisation Assistance
Aged Housing reserve
Refuse Site Reserve
Childcare Centre
Total Transfer to/(from) Reserves
June 2011
Actual
$
2010/2011
Budget
$
26,061
4,378
6,647
4,212
3,669
2,274
852
3,634
13,851
0
1,194
138,000
10,000
214,771
5,055
3,838
5,829
953
1,183
1,994
1,183
448
12,144
0
1,541
0
0
34,168
214,771
0
0
0
0
0
0
0
0
(212,951)
(44,269)
0
(257,220)
20,000
0
0
0
0
0
0
0
212,951
44,541
0
277,492
(42,449)
311,660
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Page 45
Attachments 8.6.1A
SHIRE OF BODDINGTON
FOR THE PERIOD 1 JULY 2010 TO 30 JUNE2011
In accordance with council resolutions in relation to each reserve account, the purpose for which the
reserves are set aside are as follows:
(a)
Long Service Leave Reserve
Funding of employee's Long Service Leave entitlements.
(b)
Purchase of new or secondhand plant & equipment.
(c)
Building Reserve
To help fund capital expenditure of buildings.
(d)
Local Organisations Assistance Reserve
Funding of local organisations projects as per Council policy.
(e)
Aged Housing Reserve
Funding of future aged housing developments.
(f)
Refuse Site Reserve
All surplus income over expenditure for Sanitation at the end of each financial year is
transferred to this reserve and is used for the establishment and operation of the new refuse
site.
(g)
BDH Resource Sharing Reserve
Council has entered a resource sharing agreement with the Education Department in relation
to the usage of Shire recreational facilities by the Boddington District High School (BDH). The
agreement entails the transfer of a depreciation based calculation to reserve each year for the
ongoing. Maintenance and reconstruction of the resources shared.
(h)
Funds set aside annually to provide for a Shire contribution to events or projects designed to
celebrate the centenary of Boddington in 2012.
All reserves except those specifically mentioned above are not expected to be used within a
set period as further transfers to the reserve accounts are expected as funds are utilised.
(i)
Funding has been received from the Department of Infrastructure and Resources and Council
has put aside funds to assist with costs directly incurred as a result of the Boddington Gold
Mine Expansion.
(j)
Child Care Reserve
To help fund capital expenditure for a child care centre building.
(k)
To help fund capital expenditure for a new medical centre building.
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Page 46
Attachments 8.6.1A
SHIRE OF BODDINGTON
June 2011
Actual
$
7. NET CURRENT ASSETS
Brought
Forward
01-Jul
$
Composition of Estimated
Net Current Asset Position
CURRENT ASSETS
Cash – Restricted
Cash - UnRestricted
Reserves
Receivables
Inventories
530,477
18,722
970,002
669,992
10,131
2,199,323
951,563
195,884
1,005,468
263,270
8,762
2,424,947
(254,134)
(302,455)
1,945,188
2,122,492
(970,002)
(1,005,468)
975,187
1,117,024
LESS: CURRENT LIABILITIES
Creditors and Provisions
Less: Cash - Reserves
NET CURRENT ASSET POSITION
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Page 47
Attachments 8.6.1A
8. RATING INFORMATION
RATE TYPE
Differential General Rate
GRV - Urban
UV - Rural & Mining
SHIRE OF BODDINGTON
BUDGET
Rate in
Number of
Rateable
2010/2011
2010/2011
2010/2011
$
Properties
Value
Back
Rate
Interim
$
Rates
Revenue
Rates
$
$
$
6.002500
0.004070
Sub-Totals
Minimum Rates
GRV - Urban
UV - Rural & Mining
Sub-Totals
Minimum
$
720
730
2010/2011
Total
Revenue
$
2010/2011
Budget
$
354
352
37,906,020
189,666,653
2,186,168
707,183
22,217
0
2,296,885
664,292
2,186,168
707,183
706
227,572,673
2,893,351
22,217
2,961,177
2,893,351
136,800
126,290
136,800
126,290
263,090
263,290
3,224,267
3,156,441
(118,224)
(122,693)
3,106,044
3,033,748
190
173
363
136,800
126,290
0
263,090
0
Sub-Total
0
Specified Area Rates
Discounts
Totals
All land except exempt land in the Shire of Boddington is rated according to its Gross Rental Value (GRV) in townsites or Unimproved Value (UV) in all the remainder of the Shire.
The general rates detailed above for the 2010/11 financial year have been determined by Council on the basis of raising the revenue required to meet the deficiency between the total
estimated expenditure proposed in the budget and the estimated revenue to be received from all sources other than rates and also bearing considering the extent of any increase in rating
over the level adopted in the previous year.
The minimum rates have been determined by Council on the basis that all ratepayers must make a reasonable contribution to the cost of the Local Government services/facilities.
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Page 48
Attachments 8.6.1A
SHIRE OF BODDINGTON
9. TRUST FUNDS
Funds held at balance date over which the Municipality has no control and which are not
included in this statement are as follows:
Detail
Bonds - Sub-divisions
Bonds - Standpipes
Bonds - Other
Bonds – I C Units
Kerb Deposits
Boddington Dev Group
Refuse Site Keys
Public Open Space
BCTIF Levy
BRB Levy
Police Licensing
Balance
01-Jul
$
46,409
150
6,968
736
21,000
502
400
302,356
232
39
0
378,792
Amounts
Received
$
Amounts Paid
$
Balance
$
300
4,026
39,559
100
2,550
43,000
15,000
16,147
3,804
610,291
54,079
16,380
3,803
610,291
0
6,850
350
8,344
736
49,000
502
400
248,277
(0)
40
0
314,498
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Page 49
Attachments 8.6.1A
SHIRE OF BODDINGTON
10. NOTES TO THE STATEMENT OF CASH FLOWS
June 2011
Y-T-D
$
2010/2011
Budget
$
(a) Reconciliation of Cash
For the purpose of the statement of cash flows, cash
includes cash on hand and in banks and investments,
net of outstanding bank overdrafts. Estimated cash at
the end of reporting period is as follows:
Cash - Unrestricted
Cash – Restricted
18,722
1,500,479
1,519,201
0
861,459
861,459
Leave Reserve
Building Reserve
Local Organisation Assistance
Aged Housing Reserve
Refuse Site Reserve
Child Care Reserve
Restricted Cash
217,514
111,722
169,614
40,907
42,847
58,015
21,734
19,173
140,477
0
0
138,000
1,500,479
218,027
108,187
164,252
30,014
52,941
56,182
21,969
18,929
138,193
0
0
0
808,694
3,253,560
3,894,567
0
933,314
506
(395,234)
(62,587)
29,664
29,178
(2,440,358)
1,348,043
0
713,646
(369,170)
69,944
18,000
25,055
8,000
(3,837,413)
522,629
500,000
0
500,000
500,000
0
500,000
(b) Reconciliation of Net Cash Provided by Operating
Activities to Net Result
Net Result
Amortisation
Depreciation
(Profit)/Loss on Sale of Asset
(Increase)/Decrease in Receivables
Increase(Decrease) in Payables
Increase/(Decrease) in Employee Provisions
Increase/Decrease in GST
Grants/Contributions for the Development of Assets
Net Cash from Operating Activities
(c) Credit Standby Arrangements
Bank Overdraft Limit
Bank Overdraft at Balance Due
Total Amount of Credit Unused
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Page 50
Attachments 8.6.1A
SHIRE OF BODDINGTON
FOR THE PERIOD 1 JULY 2010 TO 30 JUNE2011
11.BUDGET VARIANCE REPORT FROM THE STATEMENT OF FINANCIAL ACTIVITY
The Shire of Boddington has agreed
to report variances of 10% or $2,000
(whichever is higher). The variances
reported in the Statement of Financial
Activity are explained as follows:
Variances
Budget to Actual
Y-T-D
%
Material
Variances
Operating
Revenues/Sources
Governance
Health
0.00
25.64
3.08
(26.34)
Housing
5.57
0.00
Community Amenities
(24.79)
Transport
(66.39)
(44.59)
Economic Services
(22.55)
(51.86)
(16.85)
No requirement to report variance
Financial Assistance Grant for 11/12 received early
Medical Centre funding lower than budgeted due to CLGF
funding
Public Open Space contributions lower than budgeted
due to the Prussian Park Upgrade not commenced
Recreation Centre and Youth Centre grants not received
Works Depot relocation funding project not commenced
Proceeds from sale of land lower than budgeted – Admin
allocation lower than budgeted
No BRAG Reimbursement received,Admin Allocations
lower than budgeted and Private Works income lower
than budgeted
Average
(Expenses)/(Applications)
Governance
62.77
(98.38)
(22.11)
Health
(20.26)
(24.09)
Housing
Community Amenities
0.00
4.62
1.79
Transport
18.90
Economic Services
(36.78))
293.69
16.38
Insurances higher than budgeted. Legal expenses higher
than budgeted
Administration costs and housing maintenance higher
than budgeted
Administration and Valuation expenses lower than
budgeted
Administration and Bushfire Operations expenditure less
than budgeted
Relief health services lower than budgeted, New Health
Centre late in becoming operational
YTD expenses lower than budgeted Childcare Centre late
in becoming operational
Rural road maintenance expenditure higher than
budgeted
Hotham Catchment project not managed by Shire of
Boddington
Staff redundancies costs not budgeted and Depreciation
Costs higher than budgeted
Average
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Page 51
Attachments 8.6.1A
SHIRE OF BODDINGTON
June 2011
May 2011
2009/2010
Current Ratio
2.763
7.903
2.752
Untied Cash to Unpaid Trade Creditors Ratio
0.097
1.881
0.801
Debt Ratio
0.098
0.074
0.091
Debt Service Ratio
0.037
0.032
0.038
Gross Debt to Revenue Ratio
0.326
0.098
0.302
Economically Realisable Assets Ratio
0.120
0.100
0.106
Rate Coverage Ratio
0.391
0.421
0.367
Outstanding Rates Ratio
0.011
0.011
0.029
12 FINANCIAL RATIOS
Gross Debt to
The above ratios are calculated as follows:
Current Ratio
Untied Cash to Unpaid Trade Creditors Ratio
Debt Ratio
current assets minus restricted current assets
current liabilities minus liabilities associated
with restricted assets
untied cash
unpaid trade creditors
total liabilities
total assets
Debt Service Ratio
debt service cost
available operating revenue
Gross Debt to Revenue Ratio
Gross Debt to
Economically Realisable Assets Ratio
gross debt
total revenue
gross debt
economically realisable assets
Rate Coverage Ratio
net rate revenue
operating revenue
Outstanding Rates Ratio
rates outstanding
rates collectable
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Page 52
Attachments 8.6.1A
SUMMARY OF RECONCILIATIONS 30 JUNE 2011
CASH
June 2011
May 2011
2009/10
Balance Municipal Account
155,726.32
$180,134.65
$1,146,308.30
Balance Cash Management
412,431.29
$410,827.38
$10,559.71
Balance Restricted Funds
407,276.63
$530,477.07
$947,066.43
Balance Trust Account
314,497.88
$313,372.98
$378,792.07
Balance Reserve Account
970,001.76
$785,628.59
$1,005,467.97
OUTSTANDING DEBTORS
TOTAL
June 2011
May 2011
2009/10
476,982.45
$394,554.21
$131,522.10
Greater than 60 DAYS
509.60
$5,062.50
$12,528.00
Greater than 90 DAYS
6,883.20
$66,946.38
$3,896.27
OUTSTANDING RATES
TOTAL
June 2011
May 2011
2009/10
34,488.03
$37,125.59
$49,732.42
Greater than 1 YEAR
7,220.17
$7,320.17
$38,579.59
Greater than 2 YEAR
12,677.57
$7,052.96
$5,360.85
$5,624.61
$5,624.61
Greater than 3 YEAR
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Page 53
Attachments 8.6.1A
CHQ/EFT
962
DATE
30/06/2011
963
30/06/2011
LIST OF PAYMENTS JUNE 2011
NAME
DESCRIPTION
BUILDING & CONSTRUCTION, INDUSTRY BCITF LEVY TO 30 JUNE 2011
TRAINI
SHIRE OF BODDINGTON
BRB LEVY COMMISSION TO 30 JUNE 2011
964
30/06/2011
BUILDERS REGISTRATION BOARD OF WA
TOTAL TRUST
5,898.09
EFT9488
01/06/2011
EDGE PLANNING & PROPERTY
TOWN PLANNING SERVICES 15 - 28/05/2011
5,789.08
EFT9489
01/06/2011
SHANNON EDWARDS
REIMBURSE TRAIN FARES
26.10
EFT9490
01/06/2011
DA DILLON/ JT & KR CALLAGHAN
RENT 26C HOTHAM AVE
800.00
EFT9491
01/06/2011
NICOLE BLAIR
REIMBURSE FOR CAR DAMAGE
115.33
EFT9492
07/06/2011
GOLDEN NUGGET (2004) PTY LTD
VARIOUS PURCHASES
115.99
EFT9493
07/06/2011
OFFICEWORKS BUSINESS DIRECT
VARIOUS PURCHASES
233.58
EFT9494
07/06/2011
CROSSMAN HOT WATER
REPAIRED AN RE-BRAISED VANDALISED PIPE AT THE TOWN HALL
EFT9495
07/06/2011
CHALLENGER TAFE
COURSE FEES FOR CERT III IN BUSINESS ADMINISTRATION
EFT9496
07/06/2011
ABCO PRODUCTS
PURCHASES
EFT9497
07/06/2011
BODDINGTON MINISKIPS
192 X STREET BIN COLLECTION
1,700.16
EFT9498
07/06/2011
KEYWORD REVIEW & TRAINING
3,685.00
EFT9499
07/06/2011
RECORDS ARCHIVES HISTORICAL
MANAGEMENT
PAGETT & CO
ADVICES ON BODDINGTON RETIREMENT VILLAGE
1,996.50
EFT9500
07/06/2011
ROAD SIGNS AUSTRALIA
STREET NAME PLATE
EFT9501
07/06/2011
COURIER AUSTRALIA
VARIOUS FREIGHT CHARGES
EFT9502
07/06/2011
SHIRE OF KONDININ
LONG SERVICE LEAVE DOUGLAS MACAULAY
1,528.81
EFT9503
07/06/2011
AVON WASTE
1208 X DOMESTIC RUBBISH REMOVAL
1,965.56
EFT9504
07/06/2011
WESTRAC EQUIPMENT WA PTY LTD
PURCHASES
7.14
EFT9505
07/06/2011
LAMINATING
20.00
EFT9506
07/06/2011
BODDINGTON COMMUNITY RESOURCE
CENTRE INC
BODDINGTON SES
BRB LEVY TO 30 JUNE 2011
REIMBURSE FOR CORPORATE EXPRESS
th
AMOUNT
4,968.39
194.70
735.00
99.00
1,192.00
35.05
125.40
16.14
655.56
Page 54
Attachments 8.6.1A
CHQ/EFT
EFT9507
DATE
07/06/2011
EFT9508
07/06/2011
EFT9509
EFT9510
NAME
A & P REID CONTRACTING
DESCRIPTION
HIRE OF BACK-HOE
AMOUNT
605.00
FIND & REPAIR FAULTY DATA POINTS
145.20
07/06/2011
ANYTHING TELEPHONES & DATA (ATD
COMMUNICATIONS)
NEAT N' TRIM UNIFORMS PTY LTD
UNIFORMS
285.00
13/06/2011
DR CR ERASMUS
FLU VAX
EFT9511
13/06/2011
VARIOUS POSTAGE CHARGES
EFT9512
13/06/2011
AUSTRALIA POST ACCOUNTS
RECEIVABLE
BODDINGTON TYRE SERVICE
PURCHASES
3,642.35
EFT9513
13/06/2011
ABCO PRODUCTS
PURCHASES
62.77
EFT9514
13/06/2011
BODDINGTON HARDWARE & N/AGENCY
VARIOUS PURCHASES
EFT9515
13/06/2011
SITE WARE DIRECT
PURCHASES
491.70
EFT9516
13/06/2011
LOTEX FILTER CLEANING SERVICE
2 X CAT FILTERS
116.77
EFT9517
13/06/2011
DYNAMIC PRINT
STATIONERY
242.00
EFT9518
13/06/2011
SERVICE FORD RANGER BT011
447.43
EFT9519
13/06/2011
BODDINGTON MECHANICAL & AUTO
ELECTRICAL PTY LTD
BODDINGTON IGA
VARIOUS PURCHASES
790.29
EFT9520
13/06/2011
HIRE HYUNDAI 20T DIGGER MOB & DEMOB
10,285.00
EFT9521
13/06/2011
BEM CONTRACT MANAGEMENT
COMPANY
BAILEYS FERTILISERS
1000LT GT GREEN PLUS LIQUID FERTILISER
1,705.00
EFT9522
13/06/2011
COURIER AUSTRALIA
EFT9523
13/06/2011
MURRAY RIVER FREIGHT SERVICE
FREIGHT CHARGES
EFT9524
13/06/2011
PREMAS
WINTERIZE EVAP COOLER
EFT9525
13/06/2011
CAFE WANDOO
CATERING
EFT9526
13/06/2011
ABA CIVIL
IMPROVEMENTS TO TRUCK TURNAROUND,
EFT9527
13/06/2011
PRO-MET EXPRESS
DELIVERY CHARGES
54.10
EFT9528
13/06/2011
BODDINGTON MOTEL
ACCOMMODATION
320.00
EFT9529
13/06/2011
BOC GASES
GAS BOTTLE RENTAL OXYGEN
45.97
EFT9530
13/06/2011
CORPORATE EXPRESS AUSTRALIA LTD
VARIOUS STATIONERY PURCHASES
58.96
EFT9531
13/06/2011
GREG DAY MOTORS
VARIOUS FUEL TANK PURCHASES
th
24.05
699.43
3,732.05
106.53
82.50
528.00
1,320.00
104,193.64
8,520.48
Page 55
Attachments 8.6.1A
CHQ/EFT
EFT9532
DATE
13/06/2011
NAME
DESCRIPTION
WESTRAC EQUIPMENT WA PTY LTD
PURCHASES
AMOUNT
392.41
EFT9533
13/06/2011
WEST COUNTRY OFFICE MACHINES
MAINTENANCE CONTRACT FOR METER READING
918.46
EFT9534
15/06/2011
TOWN PLANNING SERVICES
EFT9535
15/06/2011
ECOMIST SWAN
PURCHASES
451.00
EFT9536
15/06/2011
RENT 26C HOTHAM AVE
800.00
EFT9537
15/06/2011
AUSTRALIAN TAXATION OFFICE
GST RECEIVED
EFT9538
21/06/2011
ANTHEA LOUSIE PATTEN
REIMBURSEMENT
224.44
EFT9539
21/06/2011
BODDINGTON BAKEHOUSE
CATERING
155.00
EFT9540
21/06/2011
ALL SEASONS PERTH
ACCOMMODATION & MEALS
503.00
EFT9541
21/06/2011
SENIOR FIRST AID COURSE
1,563.00
EFT9542
21/06/2011
AUDIT CERTIFICATE NEW HEALTH CENTRE BSIF & DOHA FUNDING
2,475.00
EFT9543
21/06/2011
EFT9544
21/06/2011
ST JOHN AMBULANCE AUSTRALIA (WA)
INC - NARROGIN SUB CENTRE
HAINES NORTON CHARTERED
ACCOUNTANTS
CENTRE INC
BODDINGTON STORE
EFT9545
29/06/2011
EFT9546
4,187.04
14,457.00
MENS SHED SERVICES
200.00
VARIOUS STATIONERY
659.35
GOLDEN NUGGET (2004) PTY LTD
VARIOUS PURCHASES
199.49
29/06/2011
J&K HOPKINS
PURCHASES
338.00
EFT9547
29/06/2011
T-QUIP
PURCHASES
1,150.00
EFT9548
29/06/2011
WARREN BLACKWOOD WASTE
3 X 668 BDT 240LT RECYCLE BINS
8,813.48
EFT9549
29/06/2011
LYSTER CONTRACTING
MACHINERY HIRE
660.00
EFT9550
29/06/2011
CROSSMAN HOT WATER
HIRE & LABOUR
247.50
EFT9551
29/06/2011
SIGNS PLUS
NAME BADGES
44.00
EFT9552
29/06/2011
LANDGATE
LANDGATE JOB
978.21
EFT9553
29/06/2011
BODDINGTON WINDSCREENS
SUPPLY PERSPEX
200.00
EFT9554
29/06/2011
BODDINGTON TYRE SERVICE
PURCHASES
EFT9555
29/06/2011
PORTER CONSULTING ENGINEERS
FINAL CLAIM FOR WORK COMPLETED TRUCK TURNAROUND
EFT9556
29/06/2011
LAWFIELD LEGAL PRACTICE
PROFESSIONAL SERVICES
th
2,260.50
10,073.25
1,100.00
Page 56
Attachments 8.6.1A
CHQ/EFT
EFT9557
DATE
29/06/2011
EFT9558
29/06/2011
EFT9559
29/06/2011
EFT9560
29/06/2011
EFT9561
NAME
DESCRIPTION
ROLYN ELECTRICAL SERVICES PTY LTD
RECTIFY FAULT IN WIRING SYSTEM
AMOUNT
1,603.70
20,000KM SERVICE AND INSPECTION FORD RANGER
664.68
SPONSORSHIP OF COLLIE COMMUNITY RADIO ROAD SAFETY CAMPAIGN
500.00
29/06/2011
BODDINGTON MECHANICAL & AUTO
ELECTRICAL PTY LTD
COLLIE COMMUNITY BROADCASTING
ASSOCIATION INC.
PEEL COMMUNITY DEVELOPMENT
GROUP INC
PRUDY KENWORTHY
EFT9562
29/06/2011
AMELUP SERVICE STATION
HIRE OF PRIME MOVER AND SIDE TIPPER
EFT9563
29/06/2011
BODDINGTON BAKEHOUSE
CATERING
126.50
EFT9564
29/06/2011
HENRY SCHEIN HALAS
PURCHASES
356.62
EFT9565
29/06/2011
SET UP SUBSIDY FOR BODDINGTON EARLY LEARNING CENTRE
EFT9566
29/06/2011
EFT9567
29/06/2011
CHILDREN'S SERVICES SUPPORT UNIT
WA (INC) (CSSU)
REALITY LANDSCAPES AND
CONSULTANCY
DAWSON CONTRACTING
EFT9568
29/06/2011
COURIER AUSTRALIA
EFT9569
29/06/2011
BEAVER TREE SERVICES
TREE LOPPING
4,400.00
EFT9570
29/06/2011
FIREPLAN WA
CARRY OUT BUSHFIRE HAZARD ASSESSMENT
6,160.00
EFT9571
29/06/2011
ABA CIVIL
HOTMIX PATCH
5,830.00
EFT9572
29/06/2011
TUNGSTEN TOOLS INTERNATIONAL
30 X 3MOWER BLADES
EFT9573
29/06/2011
DATAFILE
FLEXICLIP
EFT9574
29/06/2011
FAIRY QUEEN CAROLINE
EFT9575
29/06/2011
ANNABEL WILLS ARCHITECTURE PTY LTD
VISIT BY FAIRY QUEEN CAROLINE & BEEHIVE BEAR FOR TEDDYBEARS
PICNIC
SUPERVISION OF CONSERVATION WORKS BODDINGTON TOWN HALL
EFT9576
29/06/2011
PRITCHARD BOOKBINDERS
BINDING OF MINUTES
EFT9577
29/06/2011
WEBSET TRAFFIC MANAGEMENT
TRAFFIC MANAGEMENT PLAN
2,662.00
EFT9578
29/06/2011
EXMOUTH CIVIL PTY LTD
RETENTION PAYMENT TRUCK TURNING
4,749.71
EFT9579
29/06/2011
STEWART & HEATON PTY LTD
CROSSMAN BFB PROTECTIVE CLOTHING
461.65
FINANCIAL SUPPORT FOR THE PEEL DEVL GROUPS
1,100.00
REIMBURSE FINAL 50% FOR WRIDGEWAYS REMOVALISTS
2,500.00
14,553.00
14,520.00
INSTALL AND SUPPLY WALL AND RETICULATION
4,333.00
HIRE OF LOGGING MACHINE-ASHCROFT ROAD
3,405.00
th
123.18
82.50
120.45
1,540.00
3,300.00
338.80
Page 57
Attachments 8.6.1A
CHQ/EFT
EFT9580
DATE
29/06/2011
DESCRIPTION
1212 X DOMESTIC RUBBISH REMOVAL
NAME
AVON WASTE
AMOUNT
3,936.44
EFT9581
29/06/2011
BODDINGTON SERVICE STATION
REPAIRS
EFT9582
29/06/2011
CORPORATE EXPRESS AUSTRALIA LTD
VARIOUS STATIONERY
63.81
EFT9583
29/06/2011
GREG DAY MOTORS
REMOVAL OF VEHICLE
160.00
EFT9584
29/06/2011
G B GILLESPIE & SONS PTY LTD
REPAIR & WELD TAILGATE
EFT9585
29/06/2011
KLEENHEAT GAS
2 X 217 LPG BULK SUPPLY CARAVAN PARK
632.65
EFT9586
29/06/2011
ADVERTISING NARROGIN OBSERVER
751.01
EFT9587
29/06/2011
EFT9588
29/06/2011
WESTERN AUSTRALIAN LOCAL
GOVERNMENT ASS. - WALGA
CENTRE INC
VISIMAX
EFT9589
29/06/2011
TOWN PLANNING SERVICES
EFT9590
29/06/2011
RENT 26C HOTHAM DSP RESEIDENCE
800.00
EFT9591
29/06/2011
AUSTRALIAN SUPER
Superannuation contributions
479.73
EFT9592
29/06/2011
WALDOCK SUPER FUND
Payroll deductions
EFT9593
29/06/2011
PRIME SUPER
929.67
EFT9594
29/06/2011
CHILD SUPPORT AGENCY
Payroll deductions
520.63
EFT9595
29/06/2011
EFT9596
30/06/2011
WA LOCAL GOVERNMENT
SUPERANNUATION PLAN
ANDERSON JOHN HARDIE
EFT9597
30/06/2011
ROLYN ELECTRICAL SERVICES PTY LTD
ELECTRICAL WORKS
EFT9598
30/06/2011
AMELUP SERVICE STATION
HIRE OF PRIME MOVER & SIDE TIPPER
EFT9599
30/06/2011
ABA CIVIL
PROGRESS CLAIM
EFT9600
30/06/2011
A & P REID CONTRACTING
HIRE OF BACK HOE
1,622.50
16847
07/06/2011
SET UP DOCTORS IT EQUIPMENT
2,421.25
16848
07/06/2011
16849
08/06/2011
PERFECT COMPUTER SOLUTIONS PTY
LTD (PCS)
AUSTRALIAN COMMUNICATIONS AND
MEDIA AUTHORITY (ACMA)
PREMAS
2 X LAMINATING
PURCHASES
COUNCIL MEETING ATTENDANCE APRIL - JUNE 2011
APPARATUS LICENCE RENEWAL FEE
REPAIR AIRCON CARAVAN PARK
th
525.70
1,029.05
20.00
256.90
6,019.12
3,324.54
26,336.53
1,358.75
635.23
7,647.75
164,091.32
925.00
1,213.08
Page 58
Attachments 8.6.1A
DATE
13/06/2011
NAME
SYNERGY
DESCRIPTION
187 X STREETLIGHT ELECTRICITY
16851
13/06/2011
TELSTRA
PHONE CHARGES SES
242.42
16852
15/06/2011
TELSTRA
VARIOUS PHONE
433.92
16853
21/06/2011
NARROGIN JOINERY
SUPPLY MICROWAVE OVEN RECESS BOX
807.40
16854
21/06/2011
DEPARTMENT OF TRANSPORT
VARIOUS VEHICLE REGISTRATIONS
5,851.60
16855
21/06/2011
TELSTRA
VARIOUS PHONE CHARGES
1,296.70
16856
29/06/2011
CROMMELINS MACHINERY
3 TRASH PUMP 9HP
2,178.00
16857
29/06/2011
1 X HP LASERJET 2055DN PRINTER
16858
29/06/2011
PERFECT COMPUTER SOLUTIONS PTY
LTD (PCS)
BISOUS CAFE RESTAURANT
16859
29/06/2011
ADAM FRANCIS DURACK
WATER SUPPLY FOR ASHCROFT ROAD
900.00
16860
29/06/2011
SYNERGY
ELECTRICITY CHARGES CENTRAL PARK
11.95
16861
29/06/2011
TELSTRA
PHONE CHARGES SES
16862
29/06/2011
REST SUPERANNUATION FUND
16863
29/06/2011
SHIRE OF BODDINGTON
Payroll deductions
678.02
16864
30/06/2011
TELSTRA
VARIOUS MOBILE PHONE CHARGES
508.21
130611
13/06/2011
WA TREASURY CORP
REPAYMENT LOAN 87 PRINCIPLE
6,070.55
130611
13/06/2011
NAB BUSINESS VISA
VARIOUS CREDIT CARD PURCHASES
2,844.88
290611
29/06/2011
WA TREASURY CORP
REPAYMENT LOAN 91 PRINCIPLE
300611
30/06/2011
NAB BUSINESS VISA
VARIOUS CREDIT CARD PURCHASES
CHQ/EFT
16850
CATERING
AMOUNT
2,151.45
875.00
80.00
162.88
51.46
36,734.07
1,058.54
TOTAL MUNICIPAL
573,729.25
TOTAL PAYMENTS
579,627.34
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Page 59
8.6.2
Boddington Information Technology & Shared Services Agreement
File Ref. No:
Date:
Author:
Attachments:
ADM0571
Nil
th
10 August 2011
Carmel Martin
*8.6.2A Letter detailing summary of findings and recommendations for IT
Services.
* Attachment commercially sensitive. If you wish to view attachment, please
contact the Shire of Boddington.
8.6.2B Information Technology Service Agreement
Summary
That Council consider the Shire of Murray (SOM) Shares Services IT Service
Agreement.
Background
Since May 2009 Council has utilised the IT services of PCS who are a Perth based business
to manage our IT systems, having changed at that time from a local provider Wirefly who
was no longer able to provide the service to us.
The service provided by PCS has been of a high standard, but with the rising costs of
provision of the service and the increased amount of Councils utilising PCS service the
officer investigated utilising Shire of Murray to provide our IT Services.
The Shire of Waroona also used PCS for IT Services and now also utilise Shire of Murray to
provide this service.
Comment
On 19th May 2011, officers from SOM attended on site and analysed our systems and
documented what was most important with regards to the current state of our IT
environment, and their findings are detailed in their letter, Attachment 8.6.2A.
The ability for Council to utilise SOM to provide this service, will have the following impact:
1.
2.
3.
4.
Reduction in the cost of the service;
Improvements in service provided over time, as currently SOM service their own needs
and Shire of Waroona; and
Developing an integrated approach to management of our IT system, and synergies of
all Councils having the same core business, and utilising the same Software package
of Synergysoft; and
The ability to develop disaster management services provided by other sites such as
Murray and Waroona.
The officer has currently agreed to 12 months to 30th June 2012 utilising SOM for IT
Services, but requires Council approval for a further 12 months to 30th June 2013. The
Agreement at 8.6.2B requires approval by Council.
Council’s strategic focus has been to investigate the option of sharing more resources with
other Councils in our region, particularly Peel.
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Page 60
We currently use City of Mandurah for engineering services and Shire of Murray have
assisted Council with the implementation of our Forward Capital Works Plan, and are
developing our Asset Management Plan.
We provide our Building Surveyor/Environmental Health Officer to the Shire of Wandering for
one day per week.
The table below indicates the savings to be made utilising the Shire of Murray at $70 per
hour in the first year.
PCS
SOM
Other
Per
Hour
Hours
Actual
2009-10
2010-11
$12,570
$13,160
Budget
Forecast
2011-12
Savings
Estimate
$14,950
$33,943
$46,513
$48,229
$61,389
$48,662
$63,612
$7,500
$48,662
$56,162
$125
100
$125.45
105
$130
115
$60
125
$7,450
Consultation
Paul Willemse, IT Manager, Shire of Murray.
Options
Council can approve the officer’s recommendation, or not giving reasons.
Council Resolution
146/11
Moved
Cr Hardie
That Council endorse the 2 year IT Service Agreement with Shire of Murray to 30th June
2013.
Seconded
Cr Allert
Carried
7/0
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Page 61
Attachment 8.6.2B
Purpose
:
To form a Shared Service agreement between the Shire of Murray and
the Shire of Boddington with regards to the delivery of Information
Technology Services, and to do so at a level that is acceptable to
Australian Local Government standards
Scope
:
This document provides guidelines by which to deliver professional IT
Services to the Shire of Boddington and explains how services are
delivered, what the boundaries and strategies are, how the service
delivery will be governed and at what costs these services will be
delivered.
Forms
:
Reference other documents that form part of this agreement
References
Contents
:
None
Contents ............................................................................................................................................................ 62
1.
Introduction ............................................................................................................................................. 62
2.
Background ............................................................................................................................................. 63
3.
Terms of Agreement ................................................................................................................................ 63
3.1.
Resource Allocations .......................................................................................................................... 63
3.2.
Human Resource requirements ........................................................................................................... 63
3.3.
Overtime and Out-of-Scope work ....................................................................................................... 64
3.4.
Service Standards and Procedures ....................................................................................................... 64
3.4.1. Call Logging ....................................................................................................................................... 64
3.4.2. Service Levels ..................................................................................................................................... 64
3.4.3. Escalation Procedures ......................................................................................................................... 65
3.5.
Exclusions ........................................................................................................................................... 65
3.6.
Invoicing ............................................................................................................................................. 66
3.7.
Controlling IT Assets .......................................................................................................................... 66
3.8.
Status Review Meetings ...................................................................................................................... 66
3.9.
Exit Strategies ..................................................................................................................................... 66
4.
Contact Information................................................................................................................................. 67
5.
Confidentiality ......................................................................................................................................... 67
6.
Approvals ................................................................................................................................................ 67
ABBREVIATIONS:
IT
MTTR
SS
T&M
THE TWO SHIRES
INFORMATION TECHNOLOGY
MEAN TIME TO REPAIR
SHARED SERVICES
TIME & MATERIAL
THE SHIRE OF MURRAY AND THE SHIRE OF BODDINGTON
Introduction
The Shires of Murray and the Shire of Boddington has established a Shared Services
relationship by which the Shire of Murray will deliver professional IT Services to the Shire of
Boddington. The services encompass the provision of complete Information Technology
guidance, recommendations, procurement, implementation and ongoing support of the entire
Shire of Boddington IT infrastructure. The level of service is intended to be exactly the same
as if the Shire of Boddington had employed their own internal IT staff, with a few exceptions,
covered in this document.
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Page 62
Attachment 8.6.2B
Background
An Analysis of the existing IT Infrastructure of the Shire of Boddington as at 19 May resulted
in recommendations made by the Shire of Murray. The recommendations can be found in
Trim document reference D11/17052 - Boddington Information Systems Audit Results.
In broad terms, the two Shires agree to enter into a 24 month Information Technology
Shared Service agreement.
Terms of Agreement
Resource Allocations
Human Resource requirements are dependent on many variables. The main factors that
determine the requirement of human resources generally comes down to:





The number of users on the network.
The systems and the complexity of the software systems implemented in the
environment.
The age and maintenance agreements of the equipment that is expected to be
supported in the environment.
The level of expertise of the end-users in the environment.
The expectations users have of the IT Infrastructure.
The Analysis of the Shire of Boddington desktop and server environment indicated that it
would take an average of 2 days per month to maintain. The level of skills would vary from
Management level to Basic desktop level.
Requirements will be re-evaluated periodically as the environment changes and user
expectations rise. Recommendations will be made to the Shire of Boddington as and when
Human Resource requirements change.
Human Resource requirements
The Shire of Murray will provide IT support to the Shire of Boddington, not to exceed the
equivalent of 0.1 of an FTE, unless otherwise agreed to in writing between the two Shires
and added as an Amendment to this agreement.


Fortnightly
Monthly -
-7.5 hours on average
15 hours on average
If the total hours worked exceeds the agreed hours per month, this will be highlighted to the
Shire of Boddington Primary Contact person (See contact details below) at a two-monthly
Status Review meeting and the two Shires will decide what action to take to reduce the
hours during the following month or to increase the allocated resource time.
IT Support will be charged at $60.00 per hour exclusive of GST.

This rate will escalate with CPI annually, starting 12 months after this agreement was
signed and agreed to by the two Shires.

This rate could also change if the Shire of Murray has to source new IT staff or the
cost of employment for the IT staff is different than at the time this agreement was
signed.
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Page 63
Attachment 8.6.2B
Overtime and Out-of-Scope work


Any specialist projects or activities that are considered to be out of scope, such as
research over and above what is required for normal IT operations, projects other than
implementing or upgrading the IT hardware and existing software, would be charged at
an negotiated hourly rate plus the overtime loading where relevant.
Overtime worked on in-scope IT work would be calculated at the above rate plus
standard overtime loading.
Service Standards and Procedures
Call Logging
All calls from the two Shires will be logged onto a Web based Helpdesk system that will be
provided by the IT Department. Different types of calls will have different priorities as listed
under ‘Service Levels’ below. Calls must first be logged on the Helpdesk before a phone call
could be made to the IT Department for Urgent assistance.
It is essential that updating of the Helpdesk by IT staff and Users are done in real time as
more information becomes available as a result of work done or circumstances changing.
Communication about calls should be done via the Helpdesk only, to avoid important
information and Knowledge from getting lost or missed.
Service Levels
The following Service levels are guidelines and are subject to acceptance of the
recommendations made by the Manager IT on resource and infrastructure requirements.
IT Support procedures may be adjusted from time to time. Such variations will be
communicated and agreed upon in writing prior to implementation.
Office Hours are from 08:00 AM to 05:00 PM – Travel time between Pinjarra and Boddington
will be within Office hours and charged at the same rate as quoted in 3.2.
LOW PRIORITY:
Telephonic or E-mail response will occur within 8 - Office hours from when a call was logged
unless an IT disaster has occurred, in which case a notice will be sent to ALL end-users,
notifying them of possible slower response.
Service calls will be attended to either onsite or remotely within 16 - Office hours unless an
IT disaster has occurred, in which case a notice will be sent to ALL end-users, notifying them
of possible slower response.
Example of a Low priority Service Request:

A problem that effects one user and that occur under normal circumstances. The user
is still able to work with alternative options.

Setting up of a new user accounts

Changes to a working environment
MEDIUM PRIORITY:
Telephonic or E-mail response will occur within 4 - Office hours from when a call was logged
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Page 64
Attachment 8.6.2B
Service calls will be attended to either onsite or remotely within 8 - Office hours unless an IT
disaster has occurred, in which case a notice will be sent to ALL end-users, notifying them of
possible slower response.
Example of a Medium priority Service Request:

A problem that effects more than one user and that occur under normal circumstances.
Users are still able to work with minor impact to their productivity

A problem that affects a single user and when the user has no alternative solution.

The effect on productivity is of medium impact.
HIGH PRIORITY:
Telephonic or E-mail response will occur within 1 - Office hour from when a call was logged
Service calls will be attended to either onsite or remotely within 4 - Office hours unless an IT
disaster has occurred, in which case a notice will be sent to ALL end-users, notifying them of
possible slower response.
No end-user will be allowed to report a HIGH PRIORITY service request. This must be done
by the Primary Contact person from the Shire of Boddington, or authorising officer in the
absence of the primary contact person. (See Contact details below)
Example of a High priority Service Request:

A problem that affects more than one user in such a way that productivity has come to
a stand-still, or could potentially come to a stand-still if quick preventative action is not
taken.

A problem that affects Executive staff with no alternatives options available.

A problem that occurs during High-priority situations such as preparing for Council
meetings, with no alternative options available.
The two Shires may come to an agreement that calls will only be attended to on a specific
scheduled week day every two weeks, unless it is a High Priority call and the Primary
contact person specifically ask for someone to attend immediately. This will be agreed to in
writing, be it in an e-mail or official document.
Escalation Procedures
Escalations must be done through the Primary Contact person at the Shire of Boddington.

In the event that an end user is not satisfied by the updates on the Helpdesk system,
call the Desktop Support Officer,

If the Desktop Support Officer does not address the issue effectively, call the Systems
Administrator,

and if the Systems Administrator does not resolve the end user’s requirements to their
satisfaction, contact the Manager of IT
First escalation, Call 08 9531 7726 / 644
Desktop Support Officer
Second escalation, Call 08 9531 7725
Systems Administrator
Third escalation, Call 08 9531 7769
Manager IT
Exclusions
The two Shires agree that this agreement would exclude the following products and services
from being provided as part of this agreement and Service Levels:
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Page 65
Attachment 8.6.2B









Management and Configuration of Telephones, including Landlines and Mobile phones
account management. Configuring mobile phone services on the Shire of Boddington
network is included as part of this service offering.
Procuring and providing consumables such as printer toners, paper and other similar
items that do not require specific IT knowledge.
Procurement of fax machines and consumables for fax machines
Management and Payment of Internet accounts.
Management and Payment of Lease agreements.
Management and Payment of Photo Copier usage and maintenance-invoicing.
Payment of any invoices on behalf of the Shire of Boddington.
CCTV Maintenance and Installation.
Staff Training.
Invoicing
Invoices will be payable monthly in arrears. The Shire of Murray will raise an invoice on the
last working day of each month. If the total hours worked exceeds the agreed hours per
month, this will be highlighted to the Boddington Shire Primary Contact person at a twomonthly Status Review meeting and handled as per the agreed arrangement in section 3.2,
Cost of Human Resource Requirements.
Controlling IT Assets
Any changes to IT assets that occurred during a month will be provided to the Shire
of Boddington on a spreadsheet at the monthly Status Review Meeting
Status Review Meetings
Meetings will be held between the Manager Information Technology and the Shire of
Boddington Primary Contact person on a two-monthly basis.
The following will be provided by the IT department at this meeting:




Calls handled per Department and Category for the previous month
Hours worked and Invoiced for the previous month. Only calls closed during the
previous month will be invoiced to cover all invoicing for a specific call at once.
Asset Changes for the previous month
Other information as requested by the Shire of Boddington
Exit Strategies
In the event that any one of the two Shires decides to terminate this Service Agreement, a
three (3) months written notice will be given to the other Shire required to allow for
alternative arrangements to be put in place.
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Page 66
Attachment 8.6.2B
Contact Information
Shire
Contact
Name
Title
Shire of
Boddington
Gary
Sherry
Shire of
Boddington
Carmel
Martin
Shire of
Murray
Dean
Unsworth
Shire of
Murray
Michelle
Larkworthy
Shire of
Murray
Paul
Willemse
Shire of
Murray
Daniel
Bingham
Agreement
responsibilities
E-Mail / Telephone
CEO
Authorising
Officer
[email protected]
Director
Corporate
Services
Primary Contact
[email protected]
TBA
CEO
Authorising
Officer
[email protected]
Executive
Manager
Corporate
Services
[email protected]
Manager
Information
Technology
Primary Contact
[email protected]
Systems
Administrator
Secondary
Contact
[email protected]
-
Executive
Manager
Corporate
Services
Manager
Information
Technology
Systems
Administrator
Alternative
Contact
Director
Corporate
Services
Confidentiality
All information relevant to any affairs of any one of the two Shires (Murray and Boddington)
which is obtained, generated or accessed by any employee of any of the two Shires
engaged in this agreement, is to remain confidential and may not be divulged to any other
Employee, Councillor or community member, person or organisation of any one of the two
Shires without, first, obtaining permission to do so from the CEO of the Shire the information
is about.
Approvals
This document requires the following approvals.
Shire
Name
Signature
Title
Date Signed
Version
Shire of Murray
Dean Unsworth
Chief Executive
Officer
1
Shire of Boddington
Garry Sherry
Chief Executive
Officer
1
Signed approval forms are registered in Trim under the specific project container IT/116
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Page 67
8.7
CHIEF EXECUTIVE OFFICER:
8.7.1
Bannister Marradong Road Widening
File Ref. No:
Date:
Author:
Attachment:
RN60
Nil
th
10 August 2011
Gary Sherry
8.7.1A Main Roads WA Requirement Drawings 200802-0700 to 20802-0721
inclusive
Summary
Main Roads WA are seeking Council’s support for the land adjacent to Bannister
Marradong Road being dedicated as road reserve.
Background
Main Roads WA (MRWA) have previously advised of plans to upgrade the Bannister
Marradong road.
MRWA have initiated action to acquire land to accommodate the proposed works on
Bannister Marradong road.
The extent of the MRWA works is to maintain the road on its current alignment and provide
wider shoulders with improved drainage and flatter batter slopes to create a safer travelling
environment on this increasingly busy road. These construction works have commenced an
will continue in stages as funding becomes available.
MRWA has commenced the formal acquisition process, so that fencing and service
relocation can be completed in advance of the construction phase.
To satisfy statutory requirements MRWA requested Council’s support for the dedication of
the land being acquired being used for road purposes. Council did this at their Ordinary
Meeting held on 19 May 2009 with the following resolution:
Council Resolution
86/09
Moved
Cr Veitch
That Council support the dedication of land recently acquired by Main Roads WA,
identified in Attachment 8.5.4, into the Bannister Marradong Road Reserve.
Seconded
Cr Flaherty
Carried
7/0
Comment
Main Roads WA has now advised that Council did not include the necessary reference to
Section 56 of the Land Administration Act 1997 in Council’s Resolution 86/09 and did not
make reference to the specific Main Roads maps provided to Council at the time.
Improving the Bannister Marradong Road will improve long term access to the Boddington.
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Land Administration Act 1997
Section 56
There are no financial implications for Council. Main Roads WA advise that they will
indemnify Council against all costs and charges that relate to this dedication action.
Bannister Marradong Road is a key supply route for Newmont Boddington Gold’s mine, with
most of the reagents and supplies arriving at the mine via this route.
Social Implications
Bannister Marradong Road is a key road for vehicles travelling from Perth to Boddington and
to the Boddington Gold Mine. Council and the community have been acutely aware of the
increasing traffic on this road and the deterioration in the road condition. Moves to improve
the road will receive community support.
While the long vehicles carting copper concentrate from the Boddington Gold Mine to
Bunbury through Boddington has received wide spread public notice, the road that will
receive the most heavy vehicle traffic is actually Bannister Marradong Road. This road will
be used to haul all the reagents and heavy equipment to the Boddington Gold Mine.
Environmental Considerations – Nil
Consultation
Main Roads WA
Options
Council can adopt the Officer’s Recommendation or not, giving reasons.
Council Resolution
147/11
Moved
Cr Veitch
That Council agree and support the dedication of the land contained in Main Roads WA
Requirement Drawings 200802-0700 to 20802-0706 inclusive, included at Attachment 8.7.1,
as road under Section 56 of the land Administration Act.
Seconded
Cr Hardie
Carried
7/0
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Attachment 8.7.1A
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Page 70
Attachment 8.7.1A
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Page 71
Attachment 8.7.1A
th
Page 72
Attachment 8.7.1A
th
Page 73
Attachment 8.7.1A
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Page 74
Attachment 8.7.1A
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Page 75
Attachment 8.7.1A
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9
ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS
NOTICE HAS BEEN GIVEN:
Nil
Cr Carrotts declared a Financial Interest in Items 10.1.1 and 10.1.2 as his wife is a Real
Estate Agent in Boddington and he owns property that is leased to Boddington Earth Moving
and left Chambers at 5:40pm.
Cr Patten declared a Financial Interest in Item 10.1.2 in that he owns property that is leased
to Boddington Earth Moving in Item 10.1.2 and left Chambers at 5:40pm.
10
URGENT BUSINESS WITHOUT NOTICE (WITH THE
APPROVAL OF THE PRESIDENT OR MEETING):
10.1.1
Late Item – Approval to Consider
Date:
Author:
Nil
th
15 August 2011
Gary Sherry
Summary
Council is requested to consider a Late Agenda Item to consider an offer of purchase
of 89 Assay Terrace, Boddington.
Comment
Staff are attempting to have the Agenda prepared at least a week before each Council
Meeting. In completing this schedule, business of an urgent nature will arise from time to
time in particular where commercial activities within the district would be delayed by Council
not considering the item.
Shire of Boddington – Standing Orders Local Law 1999 – Section 4.2:
In cases of extreme urgency or other special circumstance, matters may, with the consent of
the person President, or at the request of a majority of councilors present, be read and dealt
with.
Financial Implications - Nil
Consultation - Nil
Options
Council can accept the Officer’s Recommendation or not.
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Voting Requirements
Simple Majority
Council Resolution
148/11
Moved
Cr Allert
That the Late Agenda Item to consider an offer of purchase of 89 Assay Terrace, Boddington.
Seconded
10.1.2
Cr Hardie
Carried
5/0
Offer to Purchase Lot 89 Assay Terrace Boddington
File Ref. No:
Date:
Author:
Attachment:
ADM 0187
Nil
15th August 2011
Gary Sherry
10.1.2A Lots Created for Sale
Summary
Council is to consider an offer to purchase lot 89 Assay Terrace Boddington for
$160,000.
Background
Council received funding from the State Government to enable Stage 3 of the light industrial
area subdivision in Assay Terrace to be developed. The Agreement with the Government
was that the proceeds of the sale of the lots realised from the subdivision were to be
returned to State to offset the advance.
The advantages to Council were:
a.
b.
c.
that the subdivision could proceed without using Council funds;
that highly sought after industrial land would become available; and
Council would receive annual rates from the lots developed, once sold.
Stage 3 resulted in six lots being created: Lots 80, 81, 84, 85, 86 and 87. Originally it was
intended to retain Lot 87 and relocate the Shire Works Depot to this site. Council has since
decided to relocate the Depot to Lot 10 Farmers Avenue and Lots 80 and 81 Assay Terrace,
which are all adjacent to one another. Lots 84, 85 and 86 have been sold.
As Council no longer requires Lot 87, this has been subdivided into 3 lots as follows, and
Quantia Valuation Consultants provided a valuations for each lot being:
1.
2.
3.
Lot 88 is 8,325 m2 and valued at $300,000;
Lot 89 is 5,501 m2 and valued at $250,000; and
Lot 90 is 2,654 m2 and valued at $165,000.
A map showing Lots 88, 89 and 90 is included at Attachment 8.7.2A.
At the Ordinary Meeting Council considered making Lots 88, 89 and 90 available for sale
and resolved at the 9th April 2011:
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Page 78
That Council:
1.
endorses the sale of Lots 88, 89 and 90 Assay Terrace Boddington in
accordance with the Local Government Act requirements for the disposal of
property by other than public auction or public tender;
2.
advertises Lots 88, 89 and 90 Assay Terrace for sale at the following prices:
Lot 88 Assay Terrace
$300,000
$250,000
$165,000
3.
will accept offers for the sale of Lots 88, 89 and 90 Assay Terrace until 4:00pm
Friday 6th May 2011;
4.
consider all offers received by Friday 6th May 2011 at the Ordinary Meeting of
Council to be held on Tuesday 17th May 2011.
5.
invites/approaches all local licensed real estate agents to provide their services
to dispose of the three properties; and
6.
informs the real estate agents that Council requires a deposit of ten percent upon
a buyer signing an offer and acceptance document.
Council subsequently received an offer for the purchase of Lot 88 Assay Terrace for the
valuation price of $300,000. Council has subsequently accepted that offer.
Council also an offer for the purchase of Lot 90 Assay Terrace of $90,000, being $75,000
less than the independent valuation. Council ultimately did not accept this offer at the 7th
June Meeting of Council where the following was resolved:
That Council:
1.
not accept the offer for the purchase of Lot 90 Assay Terrace from Ms Linda
Catherine Cullen, acting for the S & L Family Trust of Brunswick Junction, of
$90,000 for the purchase of Lot 90 Assay Terrace
2.
advertises Lots 89 and 90 Assay Terrace for sale at the following prices:
$230,000
$145,000
3.
authorises the Chief Executive Officer to advertise the proposed sale of Lot 89
and/or 90 Assay Terrace to the first offer received at Council’s advertised sale
price;
4.
invites/approaches all local licensed real estate agents to provide their services
to dispose of the two properties; and
5.
informs the real estate agents that Council requires a deposit of ten percent upon
a buyer signing an offer and acceptance document.
At this time Council also reduce the advertised price for the lots by $20,000 and indicated at
that time that should no further offers be received, then the further reductions could be
considered.
Council has now received an offer for lot 89 Assay Terrace from Catherine Marion Houlahan
acting for the Matt Roberts Family Trust and Glen Alfred Wilson acting for the Glenn Wilson
Family Trust of 2/106 Pinjarra Road Mandurah, 6210. Effectively this offer is from the
owners of the contracting firm BEM, formerly Boddington Earthmoving.
The offer is for $160,000, is subject to finance approval on or before 23rd September 2011
and includes a 10% deposit to be paid with 14 days of acceptance. The offerors have
included a settlement date of 28 days from acceptance of the offer or before 17 th October
2011.
Lot 89 is a large lot and can be seen on the area map included at Attachment 10.1.2A.
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Comment
While Council does not receive the sale proceeds and Council will receive rate income once
the lots are sold, there is no need for Council act in haste in this matter.
The offer received by Council is 35% less than the independent valuation for Lot 89 Assay
Terrace and 30% less than Council’s current asking price. If Council was to advertise a
willingness to accept a substantially discounted amount for these lots, other local businesses
may consider submitting an offer.
In mitigation of the substantially reduced offer the offerors have advised that BEM are large
employers in the Boddington district and currently lease 2 large yards in the industrial area.
BEM have been in town for some years and would like to make a commitment - hence
buying the industrial block.
BEM believe that the work required to get the block up to speed to run a business eg
fencing, offices - will require a great deal of funds from BEM to make this possible and they
have factored this into the price being offered. In the current market conditions BEM feel this
is a fair and reasonable offer. The Shire needs business's to make a commitment to the
town but in doing so need to make it affordable for the business to be able to do so.
Given that Council has only received two offers for lots 89 and 90 that were both
substantially less than the independent valuations received, it may be prudent for Council to
advertise these two lots for a further discounted price, but more than the current offer. If
there continues to be no interest in purchase, Council could then review the asking price for
these lots again.
Council has received only this offer for purchase of either lot 89 or 90 Assay Terrace Lots
and these two lots remain as the only two lots available in the current light industrial area..
The selling of these lots will see in the next stage in Council’s strategic plan to complete the
LIA development and offer businesses the opportunity to establish in Boddington, and then
Council will receive rates revenue from these Lots. Also, Council will be able to comply with
part of its commitment to the State Government.
Section 3.58 of the Local Government Act 1995 provides Council with the authority to
dispose of property. There are three ways of disposing of property:
1.
To the highest bidder at public auction, or
2.
To the person who at public tender called by the local government makes what is, in
the opinion of the local government, the most acceptable tender, whether or not it is
the highest tender, or
3.
By other means (i.e. private treaty) if, before agreeing to dispose of the property a.
it gives Statewide public notice of the proposed disposition –
i)
describing the property concerned;
ii)
giving details of the proposed disposition; and inviting submissions to be
iii)
made to the local government before a date to be specified in the notice,
being a date not less than2 weeks after the notice is first given; and
b.
it considers any submissions made to it before the date specified in the notice
and, if its decision is made by the council or a committee, the decision and the
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Page 80
reasons for it are recorded in the minutes of the meeting at which the decision is
made.
The details of a proposed disposition include:
1.
the names of all other parties concerned;
2.
the consideration to be received by the local government for the disposition; and
3.
the market value of the disposition as ascertained by a valuation carried out not more
than 6 months before the proposed disposition.
Policy Implications
Council Policy 06.9 reads: “That all land transactions incur a deposit of ten percent upon
signing an offer and acceptance form”.
Council Policy 06.10 reads: “That all local licensed real estate agents be invited/approached
to provide their services in relation to all real estate transactions on behalf of the Shire of
Boddington”.
Council will receive none of the proceeds from the sale of the properties, but will receive
annual rates.
Attracting more businesses to Boddington will benefit the local economy.
Consultation
Council advertised the sale locally and advised all local real estate agents that the property
was for sale.
Options
Council can
1.
Resolve the Officer’s Recommendation; or
2.
Resolve to not accept the offer of purchase for lot 89 Assay Terrace for $160,000 and
not reduce the sale price for lots 88 and 89; or
3.
Resolve to advertise the intention of Council to accept the offer of purchase for lot 89
Assay Terrace for $160,000.
Council Resolution
149/11
Moved
Cr Hardie
That Council:
1.
not accept the offer for the purchase of Lot 89 Assay Terrace from Catherine Marion
Houlahan acting for the Matt Roberts Family Trust and Glen Alfred Wilson acting for
th
Page 81
the Glenn Wilson Family Trust of 2/106 Pinjarra Road Mandurah, 6210, of $160,000
for the purchase of Lot 89 Assay Terrace;
2.
advertises Lots 89 and 90 Assay Terrace for sale at the following prices:
$200,000; and
$130,000;
3.
direct the Chief Executive Officer to advertise the proposed sale of Lot 89 and/or 90
Assay Terrace to the first offer received at Council’s advertised sale price;
4.
invites/approaches all local licensed real estate agents to provide their services to
dispose of the two properties; and
5.
informs the local licensed real estate agents that Council requires a deposit of ten
percent upon a buyer signing an offer and acceptance document.
Seconded
Cr Allert
Carried
5/0
th
Page 82
Attachment 10.1.2A
th
Page 83
11
CONFIDENTIAL ITEMS:
Nil
12
CLOSURE OF MEETING:
With no further business to discuss the Deputy President, Cr Veitch, closed the meeting at
5:52pm.
These minutes were confirmed by the Council as a true and accurate record at the Ordinary
Council Meeting held on Tuesday 20th September 2011
……………………………………
D N VEITCH
Deputy President
th
Page 84

august 2011 - Shire of Boddington

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