June 2015 - Clarence City Council

Transcription

Clarence City
Council
Quarterly Report
1/4/2015 – 30/6/2015
CONTENTS
INTRODUCTION
3
HIGHLIGHTS
4
GOVERNANCE
5
COMMUNITY LEADERSHIP
11
ENVIRONMENT
13

BUILT ENVIRONMENT
13

NATURAL AREA MANAGEMENT
22
SOCIAL INCLUSION
24

COMMUNITY, FAMILY AND YOUTH SERVICES
24

COMMUNITY SAFETY AND WELLBEING
29
PROSPERITY
37

CITY PLANNING
37

ECONOMIC DEVELOPMENT
39
FINANCIAL MANAGEMENT
Quarterly Report – June 2015
41
2
INTRODUCTION
The purpose of this report is to provide Council with a basis for monitoring the performance
of the organisation against Council’s Annual Plan.
The report is in two major sections.
The first section provides details of significant activities undertaken under six goal areas,
consistent with Council’s previously adopted Strategic Plan 2010-2015 – Social Inclusion,
Prosperity, Environment, Governance, Community Leadership and Financial Management.
The second section provides Key Performance Indicators and Outcomes for each of the
program areas described in Council’s Annual Plan and Budget. Details of financial
information are also included.
Council’s 2014/15 Annual Report will be based on the content of the Quarterly Reports.
3
HIGHLIGHTS

A Centenary of ANZAC – 100 Years of Service at Home and Abroad Exhibition was
held at the Rosny Barn.

Council accepted a tender for just over $844,000 for construction of a signalised
intersection at Alma Street and Cambridge Road, Rosny Park.

Council approved new recreational facilities at Kangaroo Bay including clubrooms,
change rooms, public toilets, a kiosk and function room.

Council invited expressions of interest for development proposals at Kangaroo Bay
including accommodation, tourism, apartments, retail, entertainment, hospitality and
water transport.

Council’s Family Day Care Scheme received an overall rating exceeding the National
Quality Standard which is an exceptional result.

The multicultural World Games Day event was successfully held in May at Bellerive
Oval.
4
GOVERNANCE
Audio Visual Recording of Council Meetings
The consideration of the possible introduction of audio visual recording of Council was the
subject of a Council workshop. Based on the implementation considerations a draft policy
for this new initiative was prepared for the Council’s final endorsement.
Audit Committee
Recruitments associated with the appointment to fill a vacant position on the Committee
was finalised.
The scope for the final project for 2014/15, Project 41: Parks and Recreation Facilities
Safety and Risk Assessments have been approved and work on the project has commenced.
Next year’s internal audit program has been considered by the Committee and submitted to
the Council for endorsement.
Review of Legislation
Officers submitted a response paper in February to the review being undertaken by the
Department of Justice into the Tasmanian Building Regulatory framework. It is expected
that draft legislation will be available for comment in August 2015 with legislation
expected to be tabled in Parliament September/October 2015.
Final submissions were made to the reviews of the Local Government (General)
Regulations 2005 and the Local Government (Meetings) Regulations 2005 Replacement
regulations for these matters commenced on 29 June 2015. Officers have prepared
information on the changes for Council and have commenced reviewing existing policies
and processes in light of the legislative changes.
Lease Policy Review
A review of the current Lease Policy is being undertaken to include:
- provision for new leases and lease renewals for exclusive use facilities to be based on
equity contribution; and
- to ensure equitable pricing for lease rents, licences and hire rates taking into account
equity and exclusive use benefits.
- to encourage participation and ensure fees are set at an affordable and sustainable level.
-
that a component of lease rent from exclusive occupancy and use be set aside in a future
facility development fund to support the future development or redevelopment of
additional multi-use/shared community facilities.
5
Review of Council Committee Constitutions
Further progress has been made in the general review of constitutions for Council’s
management and advisory committees. The constitution of the Tracks and Trails
Committee is nearing completion and will be presented to the Council in the near future.
Some changes have been generally applied to all management committees whilst
specifically the following constitutions have been reviewed:
-
Australia Day Awards Committee, and
Cultural History Advisory Committee
Howrah Recreation Centre
Following a review of strategic, service delivery and resourcing needs required at the
Howrah Recreation Centre two revised positions were advertised and following interviews,
appointments have now been finalised.
Bellerive Beach Park Car Park Petition
A petition signed by 647 people was received by Council requesting Council maintain the
existing Bellerive Beach Park Car Park in its current location and to reaffirm and honour the
2012 Bellerive Beach Park Master Plan.
Council at its meeting of 11 May 2015 resolved that the petitioners be advised Council
confirms its decision of 16 March 2015 to proceed with the Revised Bellerive Beach Park
Master Plan to be staged over three financial years subject to Council approval as part of
future Annual Plans.
Petition – Footpath at Barilla Holiday Park to Cambridge Primary School
A petition was tabled at the Council meeting on 12 January 2015 requesting Council
construct a footpath from Barilla Holiday Park to Cambridge Primary School. The
petitioners were advised that Council would follow up the matter with the Department of
State Growth and also that Council would consider the suggested footpath in the Cambridge
Master Plan.
Rosny Children’s Choir Building
Currently the building is being hired by community groups. Consultancy services have been
briefed for the development of a high level business plan for a Bellerive Village/Kangaroo
Bay/Rosny Park Cultural Precinct. The plan will include consideration of this property as
well as 13, 17 and 19 Cambridge Road, Bellerive Boardwalk and the Rosny Farm. Once the
business plan is finalised and considered by Council the future of this building will be
determined.
Old Bellerive Police Station
Council considered an offer by the Premier to purchase the Old Bellerive Police Station (13
Cambridge Road) and has agreed to defer the matter pending a further approach to the State
Treasurer.
6
The Bellerive Community Arts Centre Building (17 Cambridge Road)
This property is in the process of being transferred to Council on terms previously agreed.
Land dealings for Kangaroo Bay Re-Development
All land transactions are currently on hold pending finalisation of subdivision works.
Maxwells Road
The former sewerage infrastructure site in Maxwell’s Road has been rezoned from Special
Use to Industry and full environmental clearances have been obtained for the site. Officers
are preparing documentation to enable possible sale of 21 Maxwells Road to an adjoining
property owner(s).
TasNetworks Easement Negotiations
Council has approved the creation of easements throughout Rosny Park for the upgrade of
the electricity supply on the Eastern Shore to the new Rosny Substation site at 124
Cambridge Road, Rosny Park.
Negotiations concerning Council’s approval to enter into a Heads of Agreement with Tas
Networks which will underpin both parties commitment to transact the necessary land
transactions to achieve the desired outcomes of the parties have been ongoing.
Rosny Hill Lookout - Temporary Road Closure
In order to undertake tree pruning maintenance at the Rosny Hill Lookout road and car park
area, it was necessary to close the road to all traffic between the hours of 7.30 am to 4.30 pm
on Wednesday 10 June 2015 and Thursday 11 June 2015.
The closure was advertised in the Mercury and the local tour operator was contacted
regarding the road closure and they confirmed no tours were planned on those two days.
Heavy Vehicle Access into Local Roads – National Heavy Vehicle Regulator
Council’s officers have provided pre-consent routes within its road network for the Special
Purpose Vehicles such as cranes and concrete pumps etc. The Department of State Growth
and the National Heavy Vehicle Regulator now require pre-consent for Over Size and Over
Mass (OSOM) vehicles on Council roads. Council staff have created a list of the Council’s
strategic routes based on the previous use and current and future land use to be included on
the approved route. Council officers will work together with the Department of State
Growth and the National Heavy Vehicle Regulator representatives through LGAT.
Black Spot Funding
The Department of State Growth (DSG) has advised that the Australian Government has
approved funding of a Black Spot Project 2015/2016 in the City. This project has been
included within the 2015/2016 Capital Works Program.
7
The project involves the construction of a right turn lane into Kennedy Drive at the Runway
Place intersection of Cambridge. Works are to be completed by 30 June 2016.
Cambridge War Memorial
The Cambridge Fire Brigade (CFB) completed the establishment of a War Memorial at the
Cambridge Memorial Oval. The CFB received a grant through the Australian Government
ANZAC Centenary Local Grants program to establish the memorial.
The project involved the installation of a concrete base with “Lest We Forget” etched into
the concrete, block walls, three stone plinths with bronze plaques for the three services,
flagpoles, landscaping and the relocation of the cannon. The CFB involved the Cambridge
Primary School in the planning and implementation of the memorial.
Council assisted this project by undertaking the initial site works including removal of trees,
repairing and re painting text on the stone gate columns, preparing a new base and
relocating the cannon alongside the memorial and installing a new seat at the previous
cannon site.
The Inaugural Service at the memorial was held at 11:30am on Friday 24 April 2015.
NBN Rollout
The NBN rollout work involves the installation of conduits, cables and cabinets in roads and
road reservations and is currently underway in Geilston Bay.
As the Geilston Bay area was listed for footpath remediation works, Council has been
working in conjunction with NBNCo in regards to the reinstatement. Any footpaths
identified for reconstruction, prior to the installation of the fibre optic network, are to have
temporary repairs only, by NBNCo contractors until Council’s footpath remediation
program commences in this suburb. This is due to commence in August 2015.
Street Lighting – Full Retail Contestability
LGAT has been successful in negotiating a bulk local government contract for street lights
with the existing supplier Aurora Energy. The contract term is two years commencing from
1 July 2015. This contract will have a common unit rate for an individual street light type
which is expected to deliver a saving of around 5% on this year’s (2014/2015) recurrent
street lighting cost.
DSG – Works on East Derwent Highway
DSG’s contractor Andrew Walter Constructions Pty Ltd commenced work in January 2015
and will continue until May 2015, weather permitting, on a new slip lane onto East Derwent
Highway at Otago and junction improvements to the left turn lane at the existing East
Derwent Highway/Goodwood Main Road junction for northbound traffic.
VEC Civil Contracting has been awarded the contract to construct the East Derwent
Highway/Tasman Highway interchange upgrade works.
Preliminary works have
commenced and should continue throughout the year with traffic and speed restrictions
8
likely as construction activity intensifies. Construction is expected to be completed by mid2016.
Lauderdale to Rokeby Pedestrian connection options
-
Clarence Foreshore Trail
As a result of a Council Workshop on 24 November 2014 on the Lauderdale to Rokeby
Clarence Foreshore Trail, Council requested a survey to see who would use the track and
the community’s preference on three options for the walking track.
The results of the consultation were presented to a Council Workshop on Monday 13
April 2015 and considered by the Council at the Council Meeting held on 11 May 2015
with the outcome that the foreshore option shown on the attached plan remains Council’s
preferred route for the Clarence Foreshore Trail from Lauderdale to Rokeby, Council
staff to undertake further discussions with residents and provide a further report to
Council.
-
Multi use pathway along South Arm Road
At the Council Meeting on 22 June 2015 Council resolved to request the Department of
State Growth for a shared multi-purpose pathway along the South Arm Highway from
Oakdowns to Lauderdale. A letter has been sent to the Department of State Growth but
as yet no response has been received.
Clarence Sustainable City Poster Competition for 2015
The ninth Clarence City Council primary schools poster competition occurred during this
quarter. An award presentation ceremony with invited media took place on 6 May 2015 at
the Rosny Barn with the short-listed poster entries on public display from 6 May 2015 to 10
May 2015.
Walk and Talk – Positive Ageing and Healthy Gardening
The first of two Clarence City Council “Walk and Talk” Climate Change Forums was held
on 2 May 2015 at the Richmond Hall Supper Room. Speakers presented topics and
answered questions relating to healthy ageing, gardening and climate change.
Walk and Talk – Beach Suburb, Salt-Marsh and Sea Level
The second of two Clarence City Council “Walk and Talk” Climate Change Forums was
held on 6 June 2015 at the Bayview Park, Lauderdale. Speakers presented topics and
answered questions relating to beach erosion, salt marshes and coastcare issues on the
impacts of anticipated sea level rise at Lauderdale.
Safer Road: Vulnerable Road User Program 2015/2016
The Department of State Growth has written to Council inviting nominations for next
Year’s Vulnerable Road User Program 2015/2016. Council made a submission for the
improvement of the footpath connection along Rosny Hill Road from Tasman Highway
9
overpass to Riawena Road. Council have not been informed on the success or otherwise of
the submission.
Bellerive Oval Transport Plan
There were 2 AFL games played at Bellerive Oval that required the implementation of the
full Bellerive Oval Transport Plan (BOTP):
-
North Melbourne V Richmond held on Saturday 9 May 2015; and
-
North Melbourne V West Coast Eagles held on Sunday 7 June 2015.
Rokeby Road Stage 2 Detention Basin Works and use of Buckingham Drive
The Department of State Growth advised that its contractor Andrew Walter Constructions
will be using a section of Buckingham Drive during the construction for a storm water
detention basin at 457 Rokeby Road for carting the material to and from the site. The
majority of truck traffic will occur during the first week which started on Monday 22 June
2015 when excavation and filling occurred. The Department of State Growth sent a letter
to all local residents advising them of the works.
10
COMMUNITY LEADERSHIP
Local Government Association of Tasmania (LGAT)
A General Meeting of the Association was held on 30 April 2015. The meeting was held in
response to Councils seeking discussions about the way forward with voluntary
amalgamations and on the strategic sharing of services.
The Annual Conference of the Association is due to commence on 22 July 2015.
Marketing and Promotion
Various Council projects, issues and events were promoted including:
-
a call for development proposals at Kangaroo Bay including accommodation, tourism,
apartments, retail, entertainment, hospitality and water transport;
-
the Centenary of ANZAC – 100 Years of Service at Home and Abroad exhibition held
at the Rosny Barn;
-
awarding of preferred developer status to Hunter Developments, as part of the third
stage of the Expression of Interest process, enabling the Rosny Hill concept to be
released for public consultation and feedback;
-
roadworks to install a turning lane at the intersection of Acton Road and Tara Drive;
-
awarding nine community grants to a range of organisations for projects such as mental
health, a men’s shed and a community garden;
-
acceptance of a tender for the construction of the signalised intersection at Alma Street
and Cambridge Road, Rosny Park;
-
approval of Council’s 2015/16 Budget;
-
approval of new recreational facilities at Kangaroo Bay including clubrooms, change
rooms, public toilets, a kiosk and function room; and
-
new stage and upgraded toilet facilities at Simmons Park.
Sponsorship of major events included the City of Clarence Squash Championships
(November 2015) and the AFL Masters competition (October 2015).
Sponsorship of major events included the 2015 International Masters Golf played at
Tasmania and Royal Hobart Golf Courses, the major 2015 musical production at Rosny
College and the Australian Open Archery Championships held at the Lauderdale Equestrian
Centre.
Community Participation/Consultation
A Working Group continued to meet to facilitate the implementation of Council’s adopted
Community Participation Policy.
The review of the Dog Management Policy is a current priority for the Group.
11
Council Publications/Internet Site
Work was completed on the July 2014 newsletter.
A combined 2014/15 Info
Book/Community Directory was published for distribution with the July rates notice.
A new Popular Tracks and Trails in Clarence booklet was published. This updated the
previously published ‘Popular Walks in Clarence’.
A new webpage relating to the Racism – It Stops With Me campaign was published.
Aldermen’s Allowances and Entitlements
Details of the full cost of all entitlements and allowances paid to Aldermen are included in
the attached table (see page 54).
12
ENVIRONMENT
BUILT ENVIRONMENT
Lauderdale Canal Beach Access and Bambra Reef Trial Groyne
Council at its meeting held 17 March 2014 approved, in principle, the construction of the
proposed sand dune and DDA compliant access at the Lauderdale Canal Access.
Tender document is currently under development for the design and obtaining approval
from Crown Land Services and under the EPBC Act for these projects.
Cambridge Sewage Lagoons
Council officers are currently seeking quotes from consultant engineers to complete a final
design of the stormwater harvesting and reuse scheme. The consultant will also undertake a
review of existing services and prepare earthworks designs for the Cambridge Memorial
Oval Master Plan.
Green Waste Collection
Requests for additional bins are continuing with bins supplied to residents seeking multiple
services and residents in multiple unit sites requesting bins. The total number of bins now
in service is 19611.
Greenwaste Residential Collections Total Services 19,611 as at 30 June 2015
No.
of
Tonnes
% Usage of Ave weight per
Month
Collections
Collected collections
collection in KG
July 2013
August 2013
September 2013
October 2013
Average for 4
collections
2,942
3,226
4,085
4,192
November 2013
December 2013
January 2014
February 2014
March 2014
April 2014
May 2014
June 2014
July 2014
August 2014
12,708
14,232
15,040
12,246
12,102
11,757
10,626
8,695
9,114
9,049
72.52
86.46
113.7
120.32
401.54
412.48
312.12
204.7
201.3
211.4
191.38
165.26
186.09
180.36
13
15.45%
16.94%
21.45%
22.02%
24.65
26.80
27.83
28.70
19%
27.00 kg
66.74%
74.75%
78.99%
64.32%
63.56%
61.75%
55.81%
45.67%
47.87%
47.53%
31.60
28.98
20.75
16.72
16.63
17.98
18.01
19.01
20.42
19.93
September 2014
October 2014
November 2014
December 2014
January 2015
February 2015
March 2015
April 2015
May 2015
June 2015
Average for 20
collections since
November 2013
10,964
11829
11435
12879
14197
13324
13158
14242
10204
8693
231.82
251.1
229.2
256.5
346.82
305.04
290.26
299.64
212.63
170.28
57.58%
62.69%
60.63%
67.17%
73.36%
68.85%
67.99%
72.62%
52.03%
44.32%
21.14
21.23
20.04
19.82
24.43
22.89
22.06
21.04
20.84
19.59
11824
253.0
61.71%
21.16kg
By comparison the usage for the previous greenwaste collection system averaged around
4,200 collections and 115 tonne per 4 weekly cycle.
Projects Update
During the quarter, Council’s Asset Management Staff were working on developing designs,
specifications and tender documentation for a number of infrastructure projects.
-
Playground equipment replacement;
-
Playground ancillary equipment such as shade structures, bbqs and rotundas;
-
Kangaroo Bay Urban Design Master plan – traffic management investigation, proposed
road upgrades and associated subdivision proposal including the design work for Stage 1
- Cambridge Road/Alma Street ;
-
Kangaroo Bay Oval Clubrooms/Change rooms tender document and Planning
Development Approval;
-
Kangaroo Bay youth space skate park; tender document and Planning Development
Approval;
-
Bellerive Beach Park Master Plan detailed design documentation and tender document
for Derwent Street Car park;
-
Footpath remediation program tender document;
-
Bellerive Beach Park Master Plan detailed design documentation and tender document
for All Abilities Play Space;
-
Simmons Park design of toilet facility and performance stage; tender document and
Planning Development Approval;
-
Stormwater designs for South Street stormwater main, tender document;
-
Stormwater designs for Cremorne; tender document;
14
-
Stormwater design for Clinton Road/Oscars Place, Geilston Bay;
-
Stormwater design for Mannata Street, Lauderdale;
-
Howrah Recreation Centre – DDA upgrade; tender document and Planning Development
Approval;
-
Luttrell Avenue stormwater pit upgrade;
-
Bellerive Bluff – Stormwater and Foreshore Sea Wall Works detailed design
documentation and tender document;
-
Saundersons Road Foreshore Embankment Stabilisation detailed design documentation
and tender document;
-
Clarence Foreshore Trail and multi-user pathway along Tranmere Road detailed design
documentation
-
Acton Road/Tara Drive intersection detailed design documentation and tender document;
-
Pass Road Footpath extension detailed design documentation;
-
Road, footpath and stormwater improvements in Victoria and Gunning Street, Richmond
detailed design documentation and tender document;
-
Simmons Park Rain Garden detailed design documentation and tender document;
-
Stormwater harvesting and reuse project, Cambridge Memorial Oval detailed design
documentation and tender document;
-
Bathurst Street, Richmond culvert;
-
Howrah Bowls Indoor Facility; tender document and Planning Development Approval;
-
Stormwater catchment management plans; and
-
South Arm Oval Master Plan, concept plan and consultation.
Council staff were also involved in project management and contract administration for the
following larger projects;
-
Rehabilitation of the two former sewerage lagoons at Cambridge;
-
Clarence High School and Lindisfarne North Primary School mowing and maintenance
contract administration;
-
Kangaroo Bay Oval curating and oval maintenance contract supervision;
-
Kangaroo Bay Urban Master Plan roadworks – Stages 1, 2 and 3;
-
Lower River Street - Bellerive outfall installation;
15
-
Bellerive Community Arts Centre Courtyard;
-
Saundersons Road Foreshore Embankment Stabilisation;
-
Bellerive Bluff – Stormwater and Foreshore Sea Wall Works;
-
Lindisfarne Streetscape Stage 3a Derwent Avenue;
-
Lauderdale Structure Plan Stage 1 Drainage works;
-
Minerva WSUD project;
-
Major pavement reconstruction program;
-
Asphalting resurfacing works;
-
Acton Road/Tara Drive intersection;
-
Victoria Esplanade car park construction;
-
Richmond Bridge Vegetation Management Plan;
-
Intersection upgrade at Acton Road/Tara Drive, Acton;
-
Clinton Road/Oscar’s Place, Geilston Bay Stormwater;
-
Lindisfarne North Primary School – Oval Improvements and
-
Reseal program 2014/2015;
Council’s staff resources were also committed to;
-
Implementing Council’s 2014/2015 Annual Plan;
-
Developing Council’s 2015/2016 Annual Plan;
-
Provision of advice to the Copping Refuse Disposal Site Joint Authority and the Southern
Waste Strategy Authority.
-
Provision of advice to developers and planning staff on major projects and their impact
on infrastructure and service levels within the City.
-
Liaison with sporting clubs on leases and development of grounds at specific sites in the
City;
-
Checking and inspecting Council’s assets being modified by NBNCo Contractors.
-
Managing various community consultation proposals for traffic calming, works
programs, parking restrictions and liaison with the Department of State Growth on road
safety and traffic management issues across the City.
16
-
Council staff are developing, in consultation with consulting engineers, a stormwater
network model for the catchment management plans as required under the Urban
Drainage Act.
Tenders
Quotations and Tenders let during the quarter:
TENDER
T980/14
Car Park Construction, Victoria
Esplanade, Bellerive
T1007-15
Intersection Upgrade – Acton Road and
Tara Drive
T1018/14
Saundersons Road, Risdon – Foreshore
Embankment Work
T1031-15
Kangaroo Bay Roadworks Stage 1 Alma
Street Intersection
T1028-15
Howrah Recreation Centre DDA
Upgrade
T1034-15
Bellerive Bluff – Stormwater and
Foreshore Sea Wall Works
T1041-15
Cambridge Road – Asphalt Resurfacing
Works
T1042-15
Road and drainage works – Victoria
Street and Gunning Street
Total Value of Tenders Let Exc GST
AWARDED TO
COST (EXC. GST)
Statewide Earthworks Pty
$105,500.00
Ltd
Spectran Contracting Pty
$246,501.64
Ltd
RM Worbey Constructions
$109,430.00
Pty Ltd
RCCC Civil
Pty Ltd
Contracting
$844,227.50
Lamcon Constructions and
$294,026.00
Maintenance
Statewide Earthworks Pty
$107,500.00
Ltd
Downer EDI Works Pty Ltd $645,539.55
Andrew Walter
Construction Pty Ltd
$574,363.60
$2,927,088.29
Road to Recovery – Additional Funds
The Australian Government has announced a policy to direct the first two years of revenue
from fuel price indexation towards Roads to Recovery.
Ove the next two years, local governments across Australia will receive an extra $300
million (in 2015-2016), on top of the already doubled $700 million for this year and an extra
$805 Million (in 2016-2017) in addition to the $350 Million already scheduled.
The exact details of the quantum of funds that Council can expect and the timing of the
funds will be advised as more details become available.
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Clarence Aquatic Centre Fees for 2015/2016
As part of the Management Agreement between the YMCA Hobart Inc. and Council, the
YMCA are to advise of proposed fees and charges. The Management Agreement does not
require Council approval for fees as that is up to the YMCA as the operator to determine in
terms of the overall market sector it operates in.
On 15 June the CEO of YMCA Hobart Inc. advised the fees for 2015/2016; it is the first
increase in fees since 2013. The Clarence Aquatic Centre frees and charges compare very
favourably to Hobart and Launceston’s 2014/2015 fees.
Grants
National Stronger Regions Fund Application – Cambridge Sporting Precinct
Council at its meeting held on Monday 1 December 2014 approved the General Manager to
make application under the Australian Government’s National Stronger Regions Fund for
Stage 1 of the development at the Cambridge Sporting Precinct in partnership with Football
Federation Tasmania.
Council has been advised that this application has been unsuccessful.
SRT Major Facilities Grant Application: Howrah Bowls Indoor Bowls Centre
Council’s application under the Sport and Recreation Tasmania Major Grants Program for
funding of $80,000 towards the Howrah Bowls Club Indoor Bowls Facility was successful.
SRT Major Facilities Grants awarded to other Clubs
Grants have been awarded to the Geilston Bay Tennis Club Inc. to replace the lighting on
courts 1, 2, 3 and 4 in the amount of $45,922 and the Rosny Tennis Club Inc. to resurface
courts 3 and 4 with synthetic grass in the sum of $30,000.
MAST Submissions
Council’s application for a funding contribution towards the upgrading of the boat ramp
including the installation a jetty at Montagu Bay has been successful.
However in relation to Council’s application to MAST for funding towards the upgrading of
the extension of the Opossum Bay, Doran’s Road and Kangaroo Bay (Rosny) boat ramps,
MAST have advised that this application was unsuccessful.
Commonwealth Energy Efficiency Program Grant
Following the change in government, funding for this grant was deferred. The first payment
component of this grant of $34,353 has since been received. In response to updated costings
for the physical works at the Clarence Plains Youth Centre, negotiations were entered into
in the detail of the project timeline and delivery of the remaining grant funding component
(anticipated as $74,064). Managerial changes in the Federal administration of the grant, and
subsequent conflicting advice received, has led to some frustration in progressing the
project. Continuing delays have resulted in the project no longer being achievable against
the remaining timeframe for completion and Council has signed a Deed of Termination by
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Mutual Agreement to the Funding Agreement from the Department of Industry and Science.
Advice is due early next financial year on the status of this Grant.
ROADS AND FOOTPATHS
Infrastructure Works in Kangaroo Bay Drive
Major road reconstruction and infrastructure upgrade works continue to be undertaken in
Kangaroo Bay Drive and are scheduled for completion early in the new financial year which
will then allow the construction of the Alma Street connection.
South Arm Kerb and Gutter Construction Works
The construction of kerb and gutter and footpath along the south side of South Arm Road
between Church Street and Ralph Terrace has been completed.
Steps Leading from Richmond Village Green to Coal River
Work to replace the top landing commenced in May 2015 and was completed at the end of
June 2015 in time for the school holidays.
Minor Road Failure in Victoria Esplanade
Another small section of the recently sealed Victoria Esplanade road has failed towards the
eastern exit. Council’s contractor, under the provisions of the defects liability clauses in the
contract, made repairs.
Some drainage work has been undertaken to reduce subsoil moisture flow into the subgrade
beneath the road pavement at the failed areas.
Tranmere Road Foreshore Pathway
Council commenced work to continue the Clarence Foreshore Trail and multi-user pathway
along Tranmere Road, Tranmere. The 2.5 metre concrete pathway on the western side of
Tranmere Road is from the boat ramp south of Cohuna Street to the bus stop north of
Arlunya Street, Tranmere.
Footpath Repair Suburb Schedule
The consultancy Esk Mapping and GIS completed the data capture and provided the data
files to Council. This data is now being used for the footpath remediation program.
The scheduled program for the remainder of the year is set out below:
Suburb
Time frame
Warrane
Current to End July
Geilston Bay
August to October
Mornington
November to January
This program may be subject to change if NBN Co vary their current construction plans.
19
Other Road Projects
The preparation and sealing of Dysart Street in Clifton Beach was completed this quarter.
The preparation and sealing of Dorans Road Boat Ramp carpark was completed.
Road reconstruction linking The Esplanade and George Street, Dulcot was completed this
quarter.
Changes to islands, parking and traffic and pedestrian management in the Bayfield Street
Carpark commenced this quarter.
The construction of DDA compliant pedestrian crossings was completed in CR Barnard
Drive.
The construction of DDA compliant pedestrian crossings commenced in various locations
on East Derwent Highway.
The gravel resheeting of Woodlands Road and Dorans Road in Sandford and George Street
in Dulcot was completed.
The construction of a gravel path from Kennedy Drive to the Ovata Place commenced this
quarter.
Pavement repairs associated with the maintenance program were completed in the following
locations:
Acton Road, Acton Drive, Carella Street, Dorans Road, King Street – Bellerive, Oceania
Drive, Trikala Place, Nowra Road, Hance Road, Moirunna Road, Kaoota Road, Dorans
Road, School Road, Kellow Place, Mockridge Road and Tollard Drive.
Construction of Kerb and Gutter on Spitfarm Road, Opossum Bay between 62 and 74 was
completed.
Guide post replacement continues throughout the City.
Footpath repairs and maintenance works, as part of the Footpath Remediation Program
continued in the Warrane Area. Also a number of small repairs in various suburbs were
completed outside the programmed areas to address significant risk management issues.
Pothole repairs and patching were undertaken in the following areas:
South Arm, Sandford, Lauderdale, Acton, Rokeby, Richmond, Cambridge, Mornington,
Warrane, Rose Bay Lindisfarne and Geilston Bay.
Grading of unsealed roads occurred in the following areas:
Bicheno Street in Clifton Beach Area;
Forest Hill Road, Woodlands Road and Dixons Point Road in the Sandford area;
Prossers Road, Coldblow Road, Marengo Road, and Enfield Lane in the Richmond area;
20
Hobdens Road, Hanslows Road, Denholms Road and Kings Road in the Cambridge area;
Belbins Road and Grahams Road in the Mt Rumney area and
Begonia Street in Flagstaff Gully.
STORMWATER
Minerva Creek Reserve – Water Sensitive Urban Design Works
Spectran completed the Water Sensitive Urban Design Works in Minerva. Some material
was washed out due to heavy rain. Design of the rectification work is complete and an
appropriate weather period is being awaited upon for the works to occur next quarter.
South Street/Lower River Street Stormwater Upgrade
The contract for the reinstallation of the stormwater outfall pipes in Lower River Street,
Bellerive was completed in June 2015.
Other Stormwater Projects
The original stormwater design for Lauderdale Structural Plan in Mannata Street has been
completed with work to commence on stage 2 after winter.
Construction of the Bathurst Street box culvert extension and associated works was
completed.
Works were completed in the Geilston Bay, Montagu Bay and Lindisfarne areas clearing
debris from stormwater pits and pipes.
Stormwater main upgrade was completed in Clinton Road/Oscars Place, Geilston Bay.
Two rounds of maintenance and cleaning on Gross Pollutant Traps were completed during
the quarter.
Work continued on obtaining the necessary stormwater pits/pipe information to assist in
network modelling for the catchment management plans as required under the Urban
Drainage Act.
FACILITIES
Closure of Clarence Aquatic Centre for Maintenance
Council has allocated funding for programmed maintenance works at the Clarence Aquatic
Centre.
All works have now been completed and the Centre opened on Monday 18 May 2015.
21
NATURAL AREA MANAGEMENT
Mt Rumney Bushfire Protection, Swift Parrot Habitat and Cat Survey Project Report
The Mt Rumney Landcare Group Inc. received funding from Clarence City Council’s
Landcare Grants Program 2014-15 in conjunction with NRM South’s Naturally Inspired
Grants Program to plan and implement the Mt Rumney Bushfire Protection, Swift Parrot
Habitat and Cat Survey Project.
The project was carried out in collaboration with Clarence City Council, NRM South,
Hobart City Council, Hobart Fire Management Area Committee, Tas Fire Service,
Cambridge Volunteer Fire Brigade and Welling Consulting.
The Report relates to the high conservation and fire prone woodlands in the Mt Rumney –
Mt Canopus region.
Bellerive Bluff – Victoria Esplanade Risk Management Plan
Due to a number of risk issues identified as part of a risk management audit undertaken in
the Bellerive Bluff and Victoria Esplanade area, a list of actions was set up, in particular
relating to concerns regarding the new block retaining wall.
There has been constant dialogue between Council staff and representatives of the Bellerive
Bluff Land and Coast Care Group on matters relating to risk issues and works in relation to
the adopted Landscape Plan. This dialogue will continue throughout the implementation of
the Landscape Plan over future years.
Trees
During the quarter 11 applications were received under the Management of Trees on
Council Land Policy. Those applications sought removal of 12 individual trees and a copse
of Allocasuarina verticillata. Of those applications all trees are still being processed and
will be reported on next quarter.
There was 1 tree remaining from last quarter that is still being processed. The information
for this quarter has been included graphically in the performance indicator sheets.
Advanced tree planting program and semi-advanced tree planting for various locations
commenced in accordance with the Management of Trees on Council Land Policy.
Fuel Reduction Burns on Council owned Land
Fuel reduction burns continued on Council owned land as per the 17 Bush Fire Management
Plans which apply to all Council’s Natural Area Reserves.
Parks and Reserves Maintenance
-
Soft fall material replacement and aeration continued in the Council’s playgrounds
throughout the City.
22
-
Graffiti removal program is continuing in all skate parks and other areas throughout the
City.
-
Oval renovations for sports season changeover was completed for changeover for the
winter sports rosters.
-
Irrigation review and maintenance continued on a number of council sporting facilities.
-
Application of fertilizer on ovals was completed as per the annual program.
-
Sports ovals de-compaction works continued (Verti-drain).
-
The installation of the soft fall around the new play equipment was completed.
-
Follow up review, inspection and clearing of Firebreaks throughout the municipality
continued as conditions require.
-
Continuation of inspection, preparation and burning of Natural Areas as per the
management plans continued as conditions allowed.
-
Maintenance and Management of natural areas as per the various Natural Area
Management Plans
Local Area Management Plan – East Marsh Lagoon
Council at its meeting held 3 February 2014, approved the preparation of a non-statutory
joint management plan for the area that incorporates the Ralphs Bay Conservation Area,
East Marsh Lagoon and Racecourse Flats, including land managed by the Crown and
Council.
This project has stalled primarily due to a lack of resourcing at the Departmental level, with
Parks support: the project remains part of the Department’s Business Plan, so approval from the
Minister will allow the Department to continue to devote time to it.
Swift Chatter – Land and Coastcare Newsletter
Council staff have established a new communication letter to be distributed throughout
Council’s network of Land and Coast Care Groups called “Swift Chatter”
The newsletter is to inform groups of current issues, provide updates on Council activities,
general environmental and sustainability information and funding opportunities.
23
SOCIAL INCLUSION
COMMUNITY, FAMILY AND YOUTH SERVICES
Rosny Child Care Centre
In June a visiting performer from Sydney held a show at the centre. ”Playing with Poems”
was focused on rhymes and poems for children aged 2-5years.
The show tied in with many aspects of the Early Years Learning Framework.
Plans to get the front garden under way this quarter were delayed due to a blockage in the
stormwater drain causing a flood in our rear playground and has been rescheduled to start in
July.
Family Day Care
The Scheme went through the Assessment and Rating process in April. This is part of the
National Quality Framework which in accordance with the Education and Care Services
National Law Act 2010 covers all child care services. The final assessment gave the scheme
an overall rating of Exceeding the National Quality Standard. This is the first time the
scheme has been assessed under the NQF and this is an exceptional result.
The Education and Care Unit have conducted targeted unannounced visits to educator’s
homes where they checked a range of compliance requirements within each environment.
No major issues were identified.
Clarence Outside School Hours and Holiday Care
The service is preparing for the impending Assessment and Rating visit at Lindisfarne North
After School Program in July.
The service is currently reviewing the following policies and procedures: Child Protection
Policy; Weather Protection Policy – Sun Smart Policy; Confidentiality and Privacy Policy;
General Cleaning and Maintenance Policy; and Excursion Policy.
Approval to operate a new service at Emmanuel Christian School was finally received from
the Education and Care Unit and Australian Government Department of Education. It is
anticipated to commence in Term 4.
Youth Services
Youth Plan
Consultation is underway with local High Schools including Rokeby and Rose Bay. This is
scheduled for the beginning of Term 3.
24
Youth Week
Successful events were held at Rokeby, Clarence and Rose Bay High Schools with each
event organised by students at the schools and facilitated by Youth Services. Student
feedback from the events was very positive. A highlight for the students this year was
budget control – giving them the flexibility to choose activities and create an event suitable
for their own school.
Evening Recreation Programs
Cultural awareness has become an underlying theme in the recreation programs this year
with tolerance and acceptance being promoted as normal behaviour. Young people are given
the opportunity to either cook or serve each week and eating together has become an
established activity.
- Monday Nights (Clarence Plains Youth Centre)
Numbers at the program have increased in Term 2 but are still variable. The kitchen is a
place of enthusiastic activity and invention with “cook-offs” amongst the young people a
very popular way of promoting skills of food planning, preparation and cooking.
- Tuesday Nights (Risdon Vale)
Risdon Vale recreation program continues to attract high numbers. The majority of
young people are engaging well with activities in cooking, sports and games.
- Thursday Nights (Mornington/Warrane)
Numbers of young people attending the program have increased to approximately 20
each week with the 12 -13 age group becoming more regular attendees.
School Holiday Program
Two programs were organised for the April School Holidays to cater for the grade’s 5-8 age
group and 14+. These programs included a trip to Bonorong Wildlife Sanctuary and
Richmond Maze, and a visit to Zone 3 and Moonah Bowl.
Homework Program
The Homework program with Rokeby Neighbourhood Centre has grown in numbers with a
consistent level of attendance. The program offers young people the opportunity to complete
worksheets, learn new things on the internet and eat a healthy meal provided by the
Neighbourhood Centre.
Bike workshops
Youth Services have been working closely with the Risdon Vale Bike Collective with
positive outcomes for both services. Youth Services staff have been able to develop stronger
relationships with participants from the Risdon Vale Recreation Program whilst also
increasing their skills in the maintenance and restoration of bikes. Youth Services also
25
provided support and attended the opening of the BMX track established by Risdon Vale
Bike Collective.
- Open Bike Workshop
A steady number of young people have been dropping into the Open Bike Workshop on
Wednesday afternoons and as a result of the high visibility of the program, we have had
an influx of donations.
- Friday Options Bike Program – Youth Services and Clarendon Vale Primary
The Options Bike Program continued in Term 2 with approx 5-6 students attending each
week. The program is available for Grade 5/6 students who are able to independently
manage tools.
Friday Options Gardening Program
The Youth Service is engaged in an options gardening and landscaping program with the
Clarendon Vale Primary school, with a Youth Worker utilising his horticultural skills and
knowledge developing the school garden and undertaking community based landscaping
projects with students.
Find Your Voice Choir
Find Your Voice Choir continues to operate from the Youth Centre every Wednesday
afternoon. Each week a group between 15 and 20 local residents and workers join in song, a
chat and afternoon tea.
Graffiti Reduction Program
- Community based projects
Planning has started to paint the Warrane underpass on Cambridge Road with Warrane
Primary School grade 5/6 class.
Youth Services have also been approached by Centrelink to paint a wall in Rosny which
is constantly being tagged. It is anticipated this will be completed later in the year.
- School based Street Art Workshops
The school based program has been simplified with a strong focus around the legal
difference between graffiti and street art – and the implications of both. The high school
program has been positively embraced by Principals and students from Rokeby, Clarence
and Rose Bay High Schools.
Workshop Program
Working closely with the Clarence Plains Community Shed, the Workshop clean-up is
almost complete creating a much more functional workspace.
- Rose Bay High School Workshop Program
5 young people attend this program for a full morning each Thursday. The Youth Worker
is utilising his workshop knowledge and skills providing support to participants on
projects.
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- After School Open Workshop for 14+ - ‘Reshape, Repair, Recycle, Re-use’
Numbers have increased since Term 1 and now 3 – 4 young people are regularly and
enthusiastically attending this program.
Youth Network Advisory Group (YNAG)
The Youth Network Advisory Group (YNAG) have continued with their 15 ‘Celebrations’
for 15 years of service, including YNAG representatives contacting past members to
interview them about where they are now, and what impact being a member of YNAG had
on their personal development.
Volunteer Services
Service Information:
Currently 35 volunteers have provided services to 87 clients. The Service is looking at
options to recruit more volunteers.
Volunteers and their partners were treated to an afternoon tea as a thankyou for National
Volunteer Week.
Eating with Friends
This program is always very well patronised with an average of 60 people attending each
lunch in April and May. Eight volunteers, a bus driver, plus administration support are
required to keep the functions running smoothly. The Clarence Business Community
continues to support the lunches with ongoing donations for raffles, lucky door prizes and
discounts when items are purchased from their shops.
The Coordinator attended the Department of Social Security workshop on ‘My Aged Care’
held in May. The workshop primarily focused on information to ensure services have their
provider portal ready to go live on 1 July 2015.
From the 1 July 2015 Tas Care Point will be the only gateway for people under 65 to
access home based services.
Live Well Live Long Program
The Live Well Live Long program held at the Clarence Integrated Care Centre is into its
second year. The Clarence Volunteer Service continues to be involved and is providing
assistance to the program.
Community Development
Howrah Men’s Shed
The Howrah Men’s Shed Association has worked very hard over the last few months to lay
the slab foundation and now the shed is in place. Planning is underway for the official
opening of the shed in late September early October.
27
Food Connections Clarence
The partnership continues to progress very well. Although the project finishes in June 2015
the partnership model will continue.
Monthly cooks have begun from the Clarence Seniors and Citizens Centre, with Rose Bay
High School students and the support of two volunteer chefs.
Volunteer Recognition Ceremony
Council’s annual volunteer recognition ceremony and afternoon tea event was held in May
at the Tasmania Golf Club in Cambridge.
aWake Project
This project is in collaboration with the Warrane Mornington Neighbourhood Centre,
Fairway Rise Retirement Living, Clarence Positive Ageing Advisory Committee (CPAAC),
a Music Therapist and the Tasmanian Association of Hospice and Palliative Care (TAHPC).
The project focuses on raising the profile of having positive and engaging conversations
about death and dying.
Racism. It Stops with Me launch
Council partnered with a number of organisations including Eastlands, Rose Bay High
School, Soroptimist International of Hobart, Cambridge Primary School, Passion of Purpose
Group, Colony 47, Migrant Resource Centre South, and Clarendon Vale Neighbourhood
Centre to launch a Clarence-based campaign on the in May at Eastlands. The Office of the
Anti-Discrimination Commission supported the public launch. The campaign launch was
hugely successful featuring a cultural performance, personal testimony and short speeches
from those who pledged to support the campaign. The launch received strong media
attention so the message that racism is not okay in our community was able to be magnified.
World Games Day
This event was held in May at Bellerive Oval with over 1500 people attending the day
which was a great multicultural event featuring games, sports, activities, music and food.
The World Cup soccer tournament was a highlight with the Bhutanese team taking out the
men’s trophy, and UTAS Under 17s taking out the girls trophy. Other highlights include the
performances, food and children’s activities.
Establishment of Community Health and Wellbeing Advisory Committee (CHAWAC)
Working Groups
The CHAWAC agreed to go ahead with the establishment of three working groups. Each of
these groups is determining its priorities and group membership.
Information/Communication Working Group – The Information/Communications
Working Group has worked on branding for the health and wellbeing program and has been
working on content and design of the “Live - City of Clarence” website. The website will
28
have a soft launch in the coming quarter and will be officially launched at the Living Well
in Clarence event in November. This group intends to recruit additional members from the
community.
Health Promotion Working Group – The Health Promotion Working Group has identified
a number of possible priorities but is currently focusing on recruiting membership from the
community. An Expression of Interest process has been undertaken and additional members
will be determined in July.
Livability / Environment Working Group – This group has been reviewing current and
potential activities and is in the process of determining its priorities for the coming year.
Collective Impact – “One Community Together” project developments
One Community Together is progressing with a number of projects with safety in the
community remaining a heightened issue in Clarence Plains. Trail bikes and hooning, and
youth engagement remain a concern for residents in the area.
The group are currently working on plans for:
-
a community clean-up in October;
branding for ‘One Community Together’;
finalising structure arrangements for ‘One Community Together’; and
engaging young people.
Fitness in the Park Winter Program
Winter sessions resumed in April. Two sessions are being held each week on a Wednesday
and Friday at Simmons Park and Bellerive Beach Park respectively. An evaluation of the
program will be undertaken in July.
COMMUNITY SAFETY AND WELLBEING
Clarence Community Road Safety Partnership (CCRSP)
The partnership with the State Government no longer applies as the funding model is
moving to a grants process for road safety. The committee is continuing to review potential
opportunities for road safety with some options emerging. RACT facilitated a meeting with
Southern Councils with the idea to collaborate on joint projects.
Trail Bikes
The Trail Bikes Working Group has met again to look at strategies around education,
diversion and enforcement. The Risdon Vale Bike Collective has been an effective diversion
model with positive outcomes in Risdon Vale in relation to trail bikes. Clarence Plains
continues to have issues in this area. Youth Services and Mission Australia Housing are
looking at potential opportunities to work with Cambridge Moto.
29
Clarence Community Gardens
Work continued on the ongoing development of the community garden in Risdon Vale.
Volunteers work in the garden and it has become a successful source of produce for the
community.
An invitation to participate in the “Seed 2 Plate” project in Clarendon Vale, which has
funding available to establish a community garden was received. Support to the project will
be provided as needed.
Healthy Food Access Tasmania – Spatial Mapping Project
The spatial mapping project working group has undertaken an initial mapping exercise to
map the location of shops where a healthy food basket is available for purchase and the area
within 500 m of these shops within Clarence. In addition the group has produced more
detailed maps of three areas: South Arm / Opossum Bay, Risdon Vale, and Warrane /
Mornington. These maps are being shown to residents in the area to check them against the
realities they experience. Consultations are taking place in June / July in Risdon Vale,
Warrane and South Arm at various events and programs.
Older Culturally and Linguistically Diverse Residents
Council’s Positive Ageing Advisory Committee are working with the Migrant Resource
Centre on establishing networks with older migrant groups for the use of facilities in
Clarence to meet their identified needs.
Indigenous Initiatives
Council will support the annual national competition for students in NAIDOC Week once
again in 2015. Council was invited to attend the flag-raising ceremony to be held at Risdon
Cove.
Community Arts
Sixteen designers have been selected for the finalists’ exhibition of the Clarence Prize for
Excellence in Furniture Design to be held in August/September.
An exhibition was held in the Barn by renowned textile artists India Flint through March
and early April in partnership with the Tasmanian International Arts Festival.
A major exhibition was held in the Barn to mark the Centenary of Anzac. The exhibition
titled Centenary of Anzac: Service at Home and Abroad explored two sides of the Anzac
story – the experience of Clarence people serving overseas and the effects of the war on
those left behind. Council published an exhibition booklet to compliment the exhibition. The
exhibition received $10,000 from the Federal Government Centenary Local Grants Program.
30
In June Council partnered with the Dark Mofo Festival to present a major solo exhibition in
the Barn. Melbourne based contemporary textile artist Douglas McManus presented his
specially created exhibition titled Laundry of the Terminal Psyche. The exhibition received
high praise from those who visited.
Other exhibitions in the quarter were local artist Mary Buchanan Bailey and local
printmaking collective Hunter Island Press (HIP). Incorporated in HIP’s exhibition was
some collaborative work with the Hazara community made possible through a Clarence City
Council community support grant.
The Bonsai Society held their annual display in the Barn which was very well attended.
Events
Council’s annual events program
Planning is well underway for the next season of Council’s annual events program: The
Seafarers’ Festival’s water program will be modified in 2015 to focus on a smaller range of
fun activities within the ‘lagoon’; a DPAC grant for a ‘Human Library’ program is being
sought for Australia Day on the Boardwalk; the Clarence Jazz Scholarship Program
application process opened in June; and a new film festival BOFA @ the Barn is scheduled
for September and if successful could become an annual event.
World Games Day was held in May and was the first time Council had partnered with
Cricket Tasmania to present a community event at Bellerive Oval. Thirty six organisations
were involved in a variety of activities including sport, games, food, dance, music and
information sharing. Over 1500 spectators attended and the event which provided a fun
family day of multicultural activities accessible to all.
Council events assistance
Extra assistance was given to the Richmond ANZAC Day service to enable them to close
the Richmond Bridge for a march.
The last Skateboard Hub presented by Skateboarding Australia was presented in June. The
organisation has lost its Federal funding. Council’s Events and Youth Teams are
negotiating with a new service provider to continue offering Skateboard demonstration
training at our local skate parks.
The Events Special Committee
The Committee met in June to discuss the BOFA @ The Barn proposal, new licensing
options for Seafarers’ and Jazz Festivals, and statistics on the new Arts and Events Website.
The Committee was informed about developments around Kangaroo Bay and the Bellerive
Boardwalk.
31
Community Grants
This quarter, 18 Quick Response Grant applicants received grant funding totaling $2,660 for
small activities, projects or to represent their state in a range of sporting and academic
endeavours.
Of the 11 applications received in the March round of Community Support Grants, 9
applicants were successful in receiving a total of $12,495 in funding. The funding was
approved for activities including youth health related projects, arts projects, skills
workshops, community garden project, equipment purchases.
Special Event Licencing
There were seven (7) Special Event licences issued this quarter. They included a MidWinter Festival at Clarendon Vale, school fairs and community events.
Food Handler Training and Education
The following food handler training sessions were held over this quarter:
Location of Training Session
No. of Attendees
Migrant Food Handler Training
13
“I’m Alert” on-line food handler training 372
Family Day Care Educators
3
Mornington Inn
18
Presbyterian Care Tas
7
Clarendon Vale Neighbourhood House
18
Family Day Educators
3
Outside School Hours Care Student Hand 450
Wash Demonstration
Temporary Food Registration
Temporary food licences were issued to sixty three (63) temporary food businesses working
in Clarence. These businesses operated at Cambridge Park, Bunnings Rosny Park and
various school/community functions.
Food Registrations
Food registration renewal forms were sent to 291 food businesses within Clarence over this
period. The registrations forms were processed and forwarded to operators.
On-Site Wastewater Management
Inspections of wastewater treatment systems continue to be undertake on properties brought
to our attention through the 337 Certificate process. During this quarter, forty two (42)
inspections were undertaken.
There were forty three (43) special plumbing permits lodged in this period for which permits
were issued for on-site wastewater management systems for properties that are not
connected to sewer.
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Immunisation Program
The 2015 school immunisation program continued this quarter. Immunisation of all grade 7
students was undertaken at high schools in Clarence.
The fortnightly community clinics being held at the Integrated Care Centre in Bayfield St,
Rosny Park continue to be well attended.
Water Sampling
The winter sampling program for the Derwent River was conducted during this period with
results exceeding the RWQ acceptable limit for enterococci at Howrah Beach and Little
Howrah Beach in May. Little Howrah Beach results were particularly high and this is
thought to be related to heavy rain in the previous 24 hours combined with strong wind from
the north-west creating a current down the beach towards Little Howrah.
Investigations of stormwater outfalls at Howrah Beach were conducted after heavy rainfalls
in May and June. These samples showed consistently high results for enterococci from
Howrah, Lucas Street and Salacia Street after rainfall.
Rivulet sampling was undertaken after two separate rainfall events at Lower and Upper
Kangaroo Bay Rivulet and Lower and Upper Clarence Plains Rivulet during the quarter. On
5 May all sites apart from Upper Clarence Plains Rivulet exceeded the ANZECC guidelines
for Secondary contact for enterococci. On 17 June Upper Kangaroo Bay Rivulet and Lower
Clarence Plains both exceeded ANZECC guidelines for Secondary contact for enterococci
with the Upper Kangaroo Bay result extremely high. The Upper Kangaroo Bay Rivulet was
resampled on the 25 June and returned a result below guideline limits. Rivulet sampling will
continue after rainfall events to build up baseline data.
Environmental Health Complaints
There have been 56 complaints received this quarter. This is an increase of 8 compared with
the last quarter.
The details of complaints were:
Number
o Noise
19
o Pollution
15
o Litter
8
o Other
5
o Food
4
o Onsite
2
o Build
2
o Premises
1
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Building
There were 202 building permits issued this quarter. This is an increase of 26 compared
with last quarter and an increase of 30 for the same period last year.
Month
Permits Issued
o
April
61
o
May
70
o
June
71
Plumbing
240 Plumbing permit applications were received for new and additional works. This is an
increase of 8 compared with last quarter and a decrease of 48 for the same period last year.
Month
Applications Lodged
April
87
o
May
83
o
June
70
o
Animal Control
There were 315 complaints received about dogs this quarter. This is an increase of 30
compared with last quarter.
The main details of complaints were:
o Dog at large
172
o Barking Complaints
100
o Dogs Attacks
23
o Other
20
69 infringement notices were issued this quarter for dogs at large (67), unregistered dogs (1)
and other (1).
Over this quarter 119 dogs were collected and taken to the Dogs Home.
Preparations has commenced for the review of the Dog Management Policy.
Parking
Patrols undertaken during this quarter resulted in 1014 infringements being issued.
o
April
294
o
May
408
o
June
312
Key activities planned for next quarter include:
-
The Clarence Prize for Excellence in Furniture Design to be awarded
In partnership with the Festival of Voices, 8 performance will be presented over 2
weekends in July
- Street Art Workshops within schools
- Youth Assist promotions at local high schools
34
-
Collective Impact workshop at the Tasmanian Youth Conference with Mission
Australia
Community Planning and Development Framework – develop project plan
Community Safety Project - Scoping
CHAWAC Working Groups – recruitment and priorities
Health and Wellbeing Communication through website and social media
“One Community Together” Collective Impact project
Spatial mapping project
Fitness in the Park evaluation
Clarence Community Road Safety Partnership review
Regional Wellbeing Survey
Dog Management Policy review
September round of Community Support Grants
Clarence Street Collaborative Reference Group
Council’s decision is to assess the recommendations of the Group in association with key
interest and technical groups. Metro Tasmania, RACT, Department of State Growth, Road
Safety Advisory Council and Bicycle Network Tasmania has been invited to form the
Technical Advisory Group to consider the 8 recommendations of the Reference Group. The
desirability and feasibility of the project will be assessed by this Technical Advisory Group
and reported back to Council through a Workshop session early in the new financial year.
Seven Mile Beach Sport and Active Recreation Precinct Master Plan
Planning has progressed to determine Hobart Airport’s preferred alignment for the extension
to Holyman Drive. The result of which will impact on the proposed layout of the sporting
facilities proposed in the Master Plan
Crown Land Services is progressing the transfer of the remaining Crown Land at 87 Surf
Road, Seven Mile Beach to Council.
Natone Hill Bushland and Geilston Bay Coastal Reserve Activity Plans
Public consultation has recently closed and the results are to be presented to Council at the 3
August 2015 Council meeting.
Potters Hill Bush Reserve Activity Plan Consultation
Following public consultation the final draft of the Reserve Activity Plan is complete and
ready to be presented to Council at the 13 July 2015 Council meeting.
Bellerive/Howrah Coastal Reserve Activity Plan Consultation
Public consultation has recently concluded with the final draft to be presented to Council at
the 13 July 2015 Council meeting.
South Arm Oval – Recreation Master Planning
Public consultation has recently concluded on the draft Master Plan. The results of the
consultation were adopted at the Council meeting on 1 June 2015 with some amendments.
35
A letter has been sent to all the respondents to the Draft Master Plan advising them of the
amendments adopted by Council.
Clarence High School Sports Ground
Funding provided in the 2015/2016 budget will complete the remaining stage of the Little
Athletics Field Facilities.
Kangaroo Bay Rivulet Track
At the Council meeting on 12 January 2015 Council adopted to construct the Kangaroo Bay
Rivulet Track. Approvals and quotations have been sought for the safety fencing associated
with the track.
Tracks and Trails Action Plan Review
At its meeting held 1 June 2015 Council adopted the draft Tracks and Trails Action Plan
2015-2020 and resolved to undertake public consultation on the document.
An advertisement was placed in the Mercury newspaper on Saturday’s 13 and 20 June 2015
inviting feedback on the draft Tracks and Trails Action Plan. The feedback form can be
viewed and downloaded from Council’s website www.ccc.tas.gov.au. The draft Tracks and
Trails Action Plan will also be on display at the Council Offices foyer, Rosny Park.
The closing date for the return of feedback forms is 10 July 2015 with a report back to
Council at its meeting scheduled for 3 August 2015.
Simmons Park - Extension
Due to the popularity of the new playground, Council has agreed to extend the playground
to include additional toddler equipment; 4 bay swing set, small basket swing, combination
unit and baby swing set; this work will be funded from the 2015/2016 Capital Works
Program.
Bellerive Beach Park Master Plan
Design has commenced on Stage 1 of the Bellerive Beach Park Master Plan.
Council has engaged the services of Child Friendly by Design, led by international play
specialist Ms Nikke Gladwin to consult with children across a wide range of ages, abilities
and backgrounds with a view to seeking their ideas, creativity and aspirations for the play
space.
An introductory meeting was held between the consultant and key Council staff on Monday
25 May 2015 which outlined the process of consultation and the key aspects for working
with children in relation to this project. Several groups and schools have been approached
to participate in this process and included children, parents and teachers.
36
PROSPERITY
City Planning
Planning Approvals
There were 112 development and subdivision applications determined in the quarter,
compared with 110 in the previous quarter. Average processing times for development and
subdivision were 34 and 38 days respectively.
The percentage of discretionary applications lodged under PD4 continues to represent a
large portion of the total number of applications lodged. Specifically, PD4 applications
make up 25% of all development and subdivision applications lodged this quarter.
The following graph illustrates the recent trend for applications lodged.
160
140
120
100
80
PD 4 Applications
60
Total Applications
lodged
40
20
0
JanOctJulAprJanMar '12 Dec '12 Sep '13 Jun '14 Mar'15
There were two appeals decided during the April - June quarter - one appeal was withdrawn
and one appeal was resolved by Consent Decision.
Planning Scheme
With the introduction of the Clarence Interim Planning Scheme 2015 all unresolved
Planning Scheme amendment applications lodged under the previous Planning Scheme
became ineffectual and were consequently cancelled.
37
PLANNING SCHEME AMENDMENTS
No.
ADDRESS
COMMENT
STATUS
Nil
Planning Appeals
The status of appeals for the quarter is shown in the table below.
PLANNING SCHEME APPEALS
No.
ADDRESS
DESCRIPTION
D-2014/131
20 Derwent Avenue,
GEILSTON BAY
3 multiple dwellings
SD-2014/33
26 Mannata Street,
LAUDERDALE
7 lot plus balance subdivision and
associated fill
D-2015/41
731 Dorans Road,
SANDFORD
Kennels
SD-2015/10
14 Bayside Drive.
LAUDERDALE
5 lot subdivision
Withdrawn
SD-2013/49
116, 226, 238, 254 &
260 Acton Drive,
ACTON PARK
3 Lot Subdivision
Consent
agreement
pending
STATUS
Consent
Decision
Hearing
scheduled July
2015
Consent
agreement
pending
Regional Planning Initiatives
The STCA lead the Southern Tasmanian Regional Planning Project, which resulted in the
regional strategy and the development of consistent planning schemes, including the draft
Interim Clarence Planning Scheme. This interim scheme was finalised during the quarter and
information received that it would come into force as the Clarence Interim Scheme on 1 July
2015.
Other Planning Initiatives
The process for electronic lodgement of planning applications has progressed in this quarter
with around 80% of all planning applications lodged electronically. While this project is
continuing to work towards full electronic internal, ongoing improvements and additional
processes, such as those necessitated by the Land Use Planning and Approvals Amendment
38
(Streamlining of Process) Act 2014, have also been developed and the new deadlines are
being achieved.
Requests for Preliminary Planning Assessments
Council continues to offer a free preliminary assessment service for new proposals, to assist
prospective developers determine whether applications are required; how to deal with variations;
and to refine their plans generally. This is often a complex assessment process, particularly
where PD4 proposals are involved. The following chart shows there continues to be a high level
of usage.
250
200
150
100
50
0
Jan-Jun 13 Jul-Dec13 Jan-Jun 14 Jul-Dec14 Jan-Jun 15
Economic Development
Kangaroo Bay Project
Civil construction works in relation to the Rosny Hill Road junction upgrade were largely
completed by the end of June 2015.
Construction of the realigned Kangaroo Bay Drive was 60% completed.
Work commenced on the Alma Street extension to Kangaroo Bay Drive and the installation
of traffic lights at the Cambridge Road junction.
Work continued on the urban design and landscaping elements of the project, including the
parklands precinct.
Stage 1 of the request for proposals process for development within the new Kangaroo Bay
development parcels was in progress.
A development application was prepared for Stage 2 of the Kangaroo Bay foreshore
promenade linking to Rosny College and the proposed new sportsfield changerooms.
Rosny Hill Nature Recreation Area
Further assessment by Council of a proposal in relation to the expression of interest process
for Rosny Hill nature recreation area awaited the results of a public consultation process
conducted by the proponent.
39
Tourism, visitor and leisure-based industries and infrastructure
Marketing was undertaken within various visitor promotion publications, including the
winter marketing campaigns of regional publications.
Business advisory services and networking
A grant funding agreement was established with the Department of State Growth in
regard to State funding for the delivery of enterprise services through Business East Inc.
Regional development
A general meeting of the South East Region Development Association Inc. (SERDA) was
held at Sorell on 16 April 2015, attended by representatives of Sorell, Tasman,
Glamorgan/Spring Bay and Clarence Councils. Issues discussed included the
commencement of a South-east region infrastructure development study.
A Regional Development Australia (RDA) economic forum was attended at Brighton on
16 June 2015.
Council business support services
On-going business support and assistance service to clients seeking to develop or expand
business in Clarence was provided during the quarter. Assistance included the provision of:
-
advice on Council strategies and projects that may impact upon proposals;
information on planning scheme processes and provisions;
information on local area and regional industry development strategies; and
referrals to business assistance and advisory services if required.
40
FINANCIAL MANAGEMENT
The performance against budget for the quarter is detailed in individual program reports and
overall results for the quarter were favourable.
Operational revenue and expenditure
Aggregate revenue is below budget, however this relates only to timing issues – underlying
revenue exceeds budget expectations by approximately $250,000. The underlying result is
primarily due to court costs being awarded to Council but which were not budgeted for, and
strength in building and plumbing.
Three major timing issues have resulted in revenues appearing to be below budget.
The first is receipt of some $2.6 million (from a total of $5 million) from the Australian
Government relating to the Kangaroo Bay redevelopment being delayed until the 2015/2016
year. In addition, a $500,000 contribution towards the Kangaroo Bay Oval change/club
room facility had been included in the estimates. Council approved the terms of a deed
relating to this during 2014/2015; a payment of $650,000 is due early in 2015/2016.
Offsetting these two matters has been advance payment of approximately $1.3 million in
Grants Commission funding relating to the 2015/2016 year; this was received on 30 June
2015 and, under the accounting standards, must be recognised in the 2014/2015 year.
Expenditure is favourable across all program areas. Governance has savings in salaries,
lower than estimated audit costs, and timing of the strategic plan review (now in
2015/2016).
Favourable expenditure in City Future is related to salary and consultant costs, including the
Lauderdale Structure Plan (which has been funded over two years), economic development
(Business East funding), and low expenditure on the planning scheme.
Communities and People (other) displayed a substantial favourable result throughout the
year, due to employee costs being below budget and numerous other projects also below
expectations, including projects in Health, Community Development, Community Arts and
Youth. Communities and People (Active & Passive Recreation) also has a favourable
result, including the contract for the maintenance of Clarence High Oval only commencing
at the beginning of January 2015 and energy costs at the Clarence Pool remain below budget
expectations, as is sports ground remediation. Stormwater costs are below budget mainly
due to inspection and repairs costs being well below budget, together with a range small
projects. Collection and recycling costs in Natural Environment are under budget, but may
be adjusted by year end accruals.
The Roads program is also performing favourably in financial terms, primarily due to
sealed/unsealed road maintenance costs and street lighting charges being below
expectations.
41
Facilities Management is favourable due to a range of minor variances, the largest being
water rates and vandalism.
Capital Works Program
A schedule providing full details of the current position of the Capital Expenditure Program
has been included as part of this report.
Other
Cash flows and liquidity remain strong, as indicated by the accompanying balance sheet.
This is consistent with both long term trends and Council’s adopted 10 Year Financial
Management Plan.
Supplementing this, and following work undertaken by Council’s Audit Panel, the
Governance graphs now include the indicator “Net Financial Liabilities Ratio” which shows
net financial liabilities as a proportion of recurrent income. The Auditor General has an
indicative benchmark, this ratio being zero, although notes that the range -50% to 0 is
acceptable. Council’s ratio is significantly above these benchmark levels. Under the 10
Year Financial Management Plan it is expected to reduce modestly, consistent with the
combination of cash being utilised for infrastructure renewal and conservative assumptions
around financial liabilities.
42
Clarence City Council
Interim Balance Sheet as at 30 June 2015
30 June 2015
$000
Cash and Investments
Receivables *
Prepayments
Other Current Assets
Total Current Assets
30 June 2014
$000
55,925
7,395
287
135
63,742
53,764
3,223
498
432
57,917
Land
Buildings
Roads
Waste Management
Drainage
Plant and Equipment
Parks Equipment
Work in Progress
Receivables
Ownership Interest in Associates
Investment in Southern Water
Total Noncurrent Assets
67,096
28,025
175,125
722
81,029
1,572
7,564
21,727
0
1,776
162,511
547,148
67,096
28,351
182,658
745
82,968
1,845
8,395
5,337
1,756
1,776
162,511
543,438
Total Assets
610,889
601,355
Creditors and Borrowings
Provisions
Total Current Liabilities
(2,810)
(1,905)
(4,716)
(5,845)
(3,683)
(9,528)
Borrowings
Provisions
Total Noncurrent Liabilities
(703)
(538)
(1,241)
(542)
(538)
(1,080)
Total Liabilities
(5,957)
(10,608)
Total Net Assets
604,933
590,747
Accumulated Surplus
Reserves
(417,984)
(186,949)
(403,775)
(186,972)
Total Equity
(604,933)
(590,747)
Page 43
Clarence City Council
Summary of Programme Performance
Recurrent Expenditure and Income
1 July 2014 to 30 June 2015
Expenses
Budget
Budget YTD
Actual
Variance
$000
$000
$000
$000
Employee Costs
Plant Hire
Materials
Contracts
Depreciation
Loan Interest
Other
15,269
2,287
2,062
9,421
5,962
37
15,866
15,269
2,287
2,062
9,421
5,962
37
15,866
14,824
2,299
1,655
9,148
5,962
35
14,786
445
(12)
407
273
2
1,080
Total Expenses
50,904
50,904
48,709
2,195
Rates
Fees and Charges
Grants
Interest
Other
43,738
3,440
11,746
2,238
5,192
43,738
3,440
11,746
2,238
5,192
43,805
3,593
9,902
2,155
5,355
(67)
(153)
1,844
83
(163)
Total Revenues
66,354
66,354
64,810
(1,544)
(15,450)
(15,450)
(16,101)
Revenues
Net Total
651
Note:
(1) Annual budget shows surplus due to effect of Capital Expenditure Programme and loan principal
Page 44
governance
GOAL
Representing the community through leadership in a consistent, accountable and financially
OBJECTIVES & STRATEGIES
n To provide a clear strategic direction for the future of the City
n To provide leadership in representing the interests of the City
n To actively engage the community in Council activities and issues
n To ensure the operations of the Council are conducted in a responsible and accountable
manner
n To pursue excellence in all its activities
PROGRAMS
Governance includes the following programs and activities:
Leadership, strategy & policy
Statutory reporting & performance measurement
Communications & consultation
Finance
FINANCIAL RESOURCES
Expenses
Employee Costs
Plant Hire
Materials
Contracts
Depreciation
Loan Interest
Other
Total Expenses
Revenues
Rates
Fees and Charges
Grants
Interest
Other
Total Revenues
Net Total
CAPITAL TRANSACTIONS
Asset Purchases
Loan Principal Repayments
Borrowings
Transfer to Reserves
Transfer From Reserves
Variations From Operating Plan
BUDGET
1,435
69
93
37
7,318
8,952
BUDGET TO
DATE
ACTUAL TO
DATE
1,435
69
93
1,308
69
37
7,318
8,952
35
7,260
8,796
124
37,385
230
2,216
3,965
43,796
(34,844)
37,385
230
37,443
290
2,216
3,965
43,796
(34,844)
2,115
3,951
43,799
(35,003)
161
5,702
185
161
5,702
185
161
5,702
185
VARIATION
127
(31)
2
58
156
58
60
(101)
(14)
3
159
-
Page 45
Page 46
Jul
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
1
STATE RANKING
1
95%
65%
2002
1
97%
70%
2003
2
81%
63%
2004
3
85%
61%
2005
1
94%
68%
2006
1
96%
67%
2007
1
99%
69%
2009
COMMENTS Note - In 2004 CMP introduced more rigrous audit substantiation criteria.
Assessments now carried out every 2 years.
98%
CLARENCE
2001
Clarence Risk Management Assessments vs State Average
70%
Aug
STATE AVERAGE
0%
20%
40%
60%
80%
100%
120%
COMMENTS
0%
10%
20%
30%
40%
50%
60%
70%
1
Jun
98%
79%
2012
COMMENTS
400
500
600
700
800
900
1,000
1,100
1,200
1,300
1,400
1,500
COMMENTS
0
1
2
3
4
5
6
7
8
Aug
Jul-14
80%
Current Year
Last Year
Requests Rec'd
Incoming Correspondence Volume
Oct
Sep-14
90%
Sep
Aug-14
Right to Information Requests
Nov
Oct-14
9
Dec
Nov-14
Level of Attendance at Council Meetings
Apr
Mar-15
100%
May
Apr-15
Governance
Jan
Dec-14
Jul
Jun-14
Feb
Jan-15
Mar
Feb-15
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
% comp by stat time
Jun
May-15
governance
Jun-15
May
Page 47
COMMENTS: Outstanding rates at 30 June broadly flat each year, however a slight increase at June
2015. A range of actions has recently been agreed through the Audit Panel to assist in addressing
the level of outstanding rates.
-8%
-6%
-4%
-2%
0%
2%
4%
6%
8%
10%
12%
Proportion of outstanding rates payable
COMMENTS: Graph of key indicator now included in Quarterly Report following Audit Panel
recommendation. Actuals well above benchmark, with forecasts reflecting 10 year plan.
2016-17
Auditor General
10 Year Plan
BenchMark
Mar-12
Actual Return
Dec-12
Sep-12
Jun-12
Annual Growth in Rates Base
COMMENTS: Sharp increase in 06/07 due to completion of Risdon Prison and "catch up" of
outstanding valuations through revaluation process. Increase in 08/09 due to Cambridge Park.
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
Jun-13
Av 30 Day Bank Bill
Mar-13
COMMENTS: Interest returns remain above 30 day bills
Jun-10
Jun-94
2015-16
10 Year Plan
Sep-10
Jun-95
2014-15
10 Year Plan
0%
Dec-10
Jun-96
2013-14
1%
10%
Mar-11
Jun-97
2012-13
2%
20%
Jun-11
Jun-98
2011-12
3%
30%
Sep-11
Jun-99
0%
4%
40%
Dec-11
Jun-00
0%
5%
50%
6%
60%
Jun-01
59%
7%
Jun-02
67%
Jun-03
70%
8%
Jun-04
71%
Jun-05
79%
Jun-06
80%
Jun-07
86%
Sep-13
Jun-08
85%
Dec-13
Jun-09
90%
Mar-14
Jun-10
Return on Investments
Jun-14
Jun-11
Net Financial Liabilities Ratio
Sep-14
Jun-12
100%
Dec-14
Jun-13
Finance
Mar-15
Jun-14
governance
Jun-15
Jun-15
Page 48
NAB Total,
21,000,000, 43%
BankWest Total,
2,000,000, 4%
ANZ Total,
4,999,990, 10%
CBA Total,
21,000,000, 43%
Investment Portfolio Overview
60%
50%
40%
30%
20%
10%
0%
governance
96%
4%
Proportion of Portfolio
100%
Maximum Allowance
50%
0%
Maximum Benchmark
Actual Holdings to Maximum Holdings
by Investment Category
Proportion of Portfolio
Actual Holdings to Maximum Holdings by Institution
30%
Page 49
Levels of attendance at Council meetings
Monitoring of Council activities against established benchmarks
Budget prepared and adopted before commencement of financial year
Number of policies developed and reviewed
Preparation of quarterly reports including variations to Budget
Submissions
 Role of Local Government Strategic Action Plan - Premier's Local Govt Council
 Future of Southern Region Waste Group - Southern Waste Strategy Authority
Board
 Local Government (Meeting Procedures) Regulations - Local Govt Division
Policies developed/reviewed
 Review of actions in Council's previously adopted Economic Development Plan
 Biennial Parking Survey and Review of Council's Parking Policy and Strategy





 Annual Report published by November 2014
 Newsletters prepared in time to be issued with rate instalments
 Conduct of ordinary Council meetings, agenda and minutes preparation
Governance
Key performance indicators and outcomes
governance
 Annual Report presented to Council's Annual General Meeting
 July 2015 newsletter prepared
 Agendas and meetings held as scheduled. Minutes of meetings confirmed by
Council as required
 Refer table for details
 Reporting of KPI's and oucomes provided through Council's Quartely Report
 2015/16 Annual Plan and Budget adopted in June 2015
 No of policies developed - 1
 September, December, March and June Quarterly Reports completed
Page 50






Unqualified audit report
1 July issue of rates notices
< 5% outstanding rates at 30 June
Investment return vs average 30 day bill rate
Insurances reviewed and placed by 30 June
Invoices processed per FTE
Financial Management
governance
audit report issued on 11 September 2014
notices issued Mon 6 July 2015
 5.35% outstanding at end Jun 2015
 Actual 3.1%, Average 30 day bills 2.11%
 All insurance policies reviewed and in place by 30 June 2014
 4059 invoices processed per FTE
 Rates
 Unqualified
corporatesupport
PROGRAMS
Corporate support includes the following programs and activities:
Human resource management
Information management
Corporate compliance and legal services
FINANCIAL RESOURCES
BUDGET
BUDGET TO
DATE
Expenses
Employee Costs
2,220
2,220
Plant Hire
57
57
Materials
Contracts
Depreciation
Loan Interest
Other
2,001
2,001
Total Expenses
4,278
4,278
Revenues
Rates
Fees and Charges
6
5
Grants
Interest
Other
Total Revenues
6
5
Net Total
4,272
4,273
Asset Purchases
Borrowings
55
55
The "other" payment in revenue is a reimbursement of court costs.
ACTUAL TO
DATE
2,173
57
-
VARIATION
2,012
4,242
47
(11)
36
14
203
217
4,025
9
203
212
248
55
-
Employee Numbers
Employee Numbers by Group
120
100
82 82
69 70
80
Last Quarter
60
40
23 23
29 29
20 20
This Quarter
20
Financial
Management
Customer
Services
Physical
Services
Asset
Management
Governance
0
COMMENTS:
Page 51
Page 52
have met contractual obligations and payments are within adopted
 Availability and integrity of all relevant information systems to meet end user
requirements
Information Management
 Provide timely and accurate payroll services consistent with agreement and
statutory requirements
 Provide integrated employee and workers compensation support services to
employees and workers compensation staff
 Provide advice and representation with respect to any industrial dispute, or
other dispute related to employment of Council staff
 Provide management support including salary/wage expenditure reporting,
leave reporting and workforce planning services (including position information,
recruitment and termination services)
 Coordinate and develop Council's health and safety management systems,
including incident reporting and work practice improvements
 The
 Develop, implement and operate consultative mechanisms within Council's
various workplaces for each workforce
and system integrity at or above acceptable levels during the
quarter. Some scheduled down-time due to systems maintenance.
 Availability
are currently 2 open workers compensation claims, with 1 new claim
arising during the quarter. One long term workers compensation claim remains
unresolved. Rehabilitation plans include 2 plans arising from workers
compensation claims, and 1 related to a sick leave matters.
 Council's payroll was delivered on time and with a high degree of accuracy. All
payments, including superannuation and payroll tax, have been met.
 There
were no reportable incidents to Workplace Standards during this period.
Council underwent Stage 2 of the Work Health and Safety Certification Audit
during this quarter.
 There
the quarter there were 2 resignations and 1 recruitment of permanent
employees.
 During
Outdoor Workers Consultative Committee has continued to meet,
assisting in the review of a number of work health and safeyt policies and
procedures.
 There were no industrial matters during this quarter.
 Continued
monitoring of Council's enterprise agreement conditions and
relevant employment arrangements.
Estimates
 Suppliers
 Provide a responsive industrial relations framework, including certified
agreements & individual employment arrangements for Council employees
Human Resources
 External contracts performing in accordance with requirements and within
budget
Corporate Management
corporatesupport
QUARTERLY REPORT 1/4/15 – 30/6/15
The following is a statement of the attendance of Aldermen at Meetings of Council
during the Quarter 1 April to 30 June 2015.
Alderman Campbell
Alderman Chipman
Alderman Chong
Alderman Cusick
Alderman Doust
Alderman Hulme
Alderman James
Alderman McFarlane
Alderman Peers
Alderman Thurley
Alderman von Bertouch
Alderman Walker
Meetings
Held
Meetings
Attended
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
3
4
4
4
3
4
4
4
4
Page 53
Quarter
48673.18 29560.09
109527.82
13930.26
TOTAL
313.00 1125.00
1675.99 3539.61 1004.81 4211.59
65.00
630.91
789.20
Total Entitlements
Telephone Calls - Fax
Telephone Rental - Fax
Telephone Calls Landline
Telephone Calls Mobile
Child Care
Telephone Rental Landline 100%
Telephone Rental Landline 50%
Telephone Rental Mobile 100%
Telephone Rental Mobile 50%
65.00
393.09
1421.83 2677.07
125.05
173.67 1666.48
Software & Consumables
($500 pa)
797.54
12254.27 45133.57 28555.28 105316.23
3249.44 12121.43
18075.40 66564.21
Internet Access
Cab Charge
Travelling Expenses Private Vehicle
Travelling Expenses Taxi Fares
YTD
26630.59 7230.44 26630.59
5023.83 18502.98
Postage Allowance
Conferences/Seminars Registration Fees etc
Personal Computer and
Printer
189.16
Business Cards
Plain Paper A4 ($5.40
per ream)
Envelopes ($35.00 per
box 100)
Aldermen's Room Letterhead
($38.75 ream)
Total Allowances
Mayoral Vehicle
Allowances - Mayor
Allowances - Deputy
Mayor
Allowances - Alderman 7230.44
YTD
Ald Campbell Ald Chipman
Quarter
779.23
10507.93 32530.59
3277.49 5900.00
2498.26 5120.77
779.23
7230.44 26630.59
7230.44 26630.59
YTD
Ald Chong
Quarter
0.00
10675.43
881.44
557.00
324.44
9793.99
9793.99
YTD
Ald Cooper
Quarter
0.00
Quarter
Quarter
YTD
YTD
Ald Doust
Quarter
YTD
Ald Hulme
Quarter
YTD
Ald James
Quarter
73.70
73.70
145.00 1116.58
472.41 1541.82
642.29 1158.60
99.30
222.61 1531.89
359.40
356.88
897.46 5404.18
299.20 1469.20
98.12
222.61 1626.49
59.90
217.63 1452.21
140.00
150.00
473.40
372.73 2341.49
119.85
252.88 1718.09
311.70
2205.99
100.00
252.88
1179.00
1067.86 4049.57
971.80
10099.72
1006.66
36.00
5505.82
72.00
320.00
1910.24
1249.00
225.75
61.72
113.10
388.93
137.00
475.85 2508.90
225.75
113.10
137.00
239.60
971.80
357.00
14.00
3249.44
16375.85
798.16
1808.36
740.41
0.00
178.10
8116.06
0.00
603.79
404.80
2610.74
1958.23
129.00
0.00
113113.95
12121.43
2579.81
5100.92
1661.59
0.00
214.10
18293.15
99.30
1143.61
2369.64
11831.27
2385.23
574.00
396.36
17.50
416755.70
10643.37 7687.89 17765.51 9928.63 31796.64 7230.44 18365.57 8696.75 31329.70 8127.90 32034.77
849.38
9793.99 7603.17 28972.08 7230.44 17904.46 11280.01
36730.31 7706.29 29139.49
129489.80
465882.91
49127.21
65.44
0.00 1528.97 1466.31 4699.11
282.93
971.80
350.00
26630.59 7230.44 26630.59
18502.98
66564.21
65.44
928.91 2698.19 5166.05
150.00
884.46 1500.06
215.43 1595.03 2475.71
97.20
370.22
129.00
96.06
9793.99 7230.44 26630.59 7230.44 16836.60 7230.44
5023.83
18075.40
86765.28
YTD
319567.08
Total
Quarter
81.47
457.45
100.00
172.34
185.11
70.00
204.24
0.00
YTD
Ald Walker
Quarter
26630.59 7230.44 26630.59
YTD
Ald von Bertouch
Quarter
81.47
105.24
84.39
80.00
90.84
342.00
96.06
17.50
9793.99 7230.44 16836.60 7230.44 26630.59 7230.44 16836.60 7230.44 26630.59 7230.44 26630.59
YTD
Ald Thurley
Quarter
9793.99 7230.44 26630.59 7230.44 16836.60 7230.44
Ald McFarlane AldMcManus
Ald Peers
Quarter YTD Quarter YTD Quarter YTD
9793.99 7230.44 16836.60 7230.44 26630.59 7230.44 16836.60 7230.44 26630.59 7230.44 26630.59
YTD
Ald D Cusick Ald P Cusick
ALDERMAN ALLOWANCES AND ENTITLEMENTS
1/4/15 - 30/6/15
communitiesandpeople
GOAL
Participate, celebrate, engage and contribute to life and growth of the City
n To enhance the health, wellbeing, safety and accessibility to services for all people in the
community
n To enhance and increase the opportunities for all people in the community to participate in
recreational activities
cultural and social activities
n To create a community focal point for the City
n To identify and respond to specific needs of different age groups within the community
n To increase awareness and participation in community affairs, activities and events
PROGRAMS
Communities and people includes the following programs and activities:
Public & environmental health, Child care services, Youth services
Community arts, Community development, Positive ageing
Animal control, Parking control, Volunteer assistance services
Active recreation, Passive recreation, Civic activities & events
Customer services
FINANCIAL RESOURCES
Expenses
Employee Costs
Plant Hire
Materials
Contracts
Depreciation
Loan Interest
Other
Total Expenses
Revenues
Rates
Fees and Charges
Grants
Interest
Other
Total Revenues
Net Total
Asset Purchases
Borrowings
BUDGET TO
DATE
ACTUAL TO
DATE
2,728
220
155
75
1,162
4,340
2,728
220
155
75
1,162
4,340
2,693
221
92
50
837
3,893
35
(1)
63
25
325
447
466
51
364
881
3,459
463
51
364
878
3,462
474
39
403
916
2,977
11
(12)
39
38
485
115
103
115
103
103
BUDGET
VARIATION
115
-
Page 55
communitiesandpeople - active & passive
recreation
GOAL
community
PROGRAMS
Customer services
FINANCIAL RESOURCES
BUDGET
BUDGET TO
DATE
ACTUAL TO
DATE
VARIATION
Expenses
Employee Costs
1,655
1,655
1,629
26
Plant Hire
588
588
573
15
Materials
596
596
465
131
Contracts
1,259
1,259
1,278
(19)
Depreciation
Loan Interest
Other
570
570
448
122
Total Expenses
4,668
4,668
4,393
275
Revenues
Rates
Fees and Charges
409
409
387
(22)
Grants
1,888
1,888
1,774
(114)
Interest
Other
187
187
157
(30)
Total Revenues
2,484
2,484
2,318
(166)
Net Total
2,184
2,184
2,075
109
Asset Purchases
10,893
10,893
3,855
7,038
Borrowings
2,564
2,564
2,564
Grants affected by $500K which is funds from Cricket Tasmania - to be paid July 2015, however
half of 2015/16 Grants Comm rec'd in advance $407K. Therefore net loss in grants of $93K
Page 56
communitiesandpeople - self funded
GOAL
community
PROGRAMS
Customer services
FINANCIAL RESOURCES
Expenses
Employee Costs
Plant Hire
Materials
Contracts
Depreciation
Loan Interest
Other
Total Expenses
Revenues
Rates
Fees and Charges
Grants
Interest
Other
Total Revenues
Net Total
Asset Purchases
Borrowings
BUDGET TO
DATE
ACTUAL TO
DATE
1,477
32
10
1,817
3,336
1,477
32
10
1,817
3,336
1,486
32
1,702
3,220
(9)
10
115
116
948
2,159
22
185
3,314
22
948
2,159
22
185
3,314
22
914
2,213
40
149
3,316
(96)
(34)
54
18
(36)
2
118
-
-
BUDGET
-
-
VARIATION
-
Page 57
Page 58
This Year
Last Year
Numbers of Immunisations Administered
Dog Complaints Received
This Year
Last Year
COMMENTS: Dog Complaints consisted of: - At Large (172), Barking (100), Attack 23),
Other (20) for this quarter.
50
60
70
80
90
100
110
120
130
Environmental Health Complaints
This Year
Last Year
OSHC - This Year
Outside School Hours and Holiday Care
Holday Care - This Year
OSHC - Last Year
Holiday Care - Last Year
COMMENTS: Average number of children in care per month - April (After School - 195 &
Holiday Care - 57), May (158) and June (172)
0
50
100
150
200
250
COMMENTS: Majority of complaints related to Noise (19), Pollution (15), Litter (8), other
(5), Food (4), Onsite (2), Building (2), Premises (1).
0
5
10
15
20
25
30
35
40
communities and people
COMMENTS: Regular immunisation and school clinics have been well attended. 1021
immunisations administered this quarter.
0
200
400
600
800
1000
1200
1400
Jul-12
Jul-14
Jul-14
Jul-14
Aug-14
Aug-14
Aug-14
Aug-14
Sep-14
Sep-14
Sep-14
Sep-14
Oct-14
Oct-14
Oct-14
Oct-14
Nov-14
Nov-14
Nov-14
Nov-14
Dec-14
Dec-14
Dec-14
Dec-14
Jan-15
Jan-15
Jan-15
Jan-15
Feb-15
Feb-15
Feb-15
Feb-15
Mar-15
Mar-15
Mar-15
Mar-15
Apr-15
Apr-15
Apr-15
Apr-15
May-15
May-15
May-15
May-15
Jun-15
Jun-15
Jun-15
Jun-15
Page 59
Aug-14
Jul-14
Jul-14
This Year
Last Year
Volunteer Hours
Volunteer Hours - TY
Volunteer Hours - LY
COMMENTS: Volunteer hours for the quarter - April (235), May (253), June (161).
0
50
100
150
200
250
300
350
Aug-14
COMMENTS: Average attendance figures - April (30), May (29.6) June (30).
0
5
10
15
20
25
30
Sep-14
Sep-14
Avg EFT by Month
Weekly Avg Children in Care
Jun-15
May-15
Apr-15
Mar-15
Volunteers - Transport Trips
Transport - This Year
Transport - Last Year
COMMENTS: Total transport trips - April (113), May (104), June (72)
0
20
40
60
80
100
120
140
160
180
200
COMMENTS: Average number of children in care - April (341), May (332) June (335).
0
50
100
150
200
250
300
350
400
Jul-14
Jul-14
Oct-14
Oct-14
Aug-14
Aug-14
Nov-14
Nov-14
Sep-14
Sep-14
Dec-14
Dec-14
Oct-14
Oct-14
Jan-15
Jan-15
Nov-14
Nov-14
Feb-15
Feb-15
Dec-14
Dec-14
Mar-15
Mar-15
Jan-15
Jan-15
35
Feb-15
Apr-15
Apr-15
Family Day Care Average Placements
Mar-15
May-15
May-15
450
Apr-15
Attendance at Rosny Child Care Centre
May-15
40
Jun-15
Jun-15
Feb-15
Jun-15
Page 60
Jul-Sep 14
Number of Volunteers
Apr-Jun 15
Jan-Mar 15
Oct-Dec 14
Apr-Jun 14
Oct-Dec 13
Participation Levels at Community Arts Activities & Events
This Year
Last Year
COMMENTS: Participation levels at Community Arts events & Activities - April (1683),
May (2838) and June (1691).
0
500
1000
1500
2000
2500
3000
3500
COMMENTS: The Volunteer Service is currently assisting an average of 87 clients by 35
active volunteers.
Number of clients
Exhibitions
The Barn
Visitor numbers to Exhibitions and the Barn
This Year
Last Year
Visitors to Rosny Farm
COMMENTS: Visitor numbers to Rosny Farm - April (1402), May (2555) and June (1420).
0
500
1000
1500
2000
2500
3000
3500
COMMENTS: Visitor numbers to Exhibitions in the Gallery & Barn - April (1370) May
(1030) and June (1420).
0
500
1000
1500
2000
Jul-14
Jul-14
Jul-Sep 13
Jul-14
2500
Aug-14
0
Aug-14
Sep-14
Sep-14
20
Sep-14
Oct-14
Oct-14
Jan-Mar 14
Oct-14
Nov-14
Nov-14
40
Nov-14
Dec-14
Dec-14
60
Dec-14
Jan-15
Jan-15
80
Jan-15
Feb-15
Feb-15
100
Feb-15
Mar-15
Mar-15
120
Mar-15
Apr-15
Apr-15
Volunteer Services Assistance
Apr-15
May-15
May-15
140
May-15
Aug-14
Jun-15
Jun-15
Jun-15
Page 61
Jul-14
This Year
Last Year
Youth Participation levels at supervised recreation activities Warrane/Mornington
This Year
Last Year
COMMENTS: Attendedance at the program in April (30), May (52) and June (95).
0
10
20
30
40
50
60
70
80
90
100
Jul-14
0
20
40
60
80
100
120
140
Youth Participation levels at supervised recreation activities - Risdon Vale
This Year
Last Year
Youth Participation levels at other activities
This Year
Last Year
COMMENTS: Over 2150 students attended the in-school Youth Week festivities at Rose
Bay, Clarence and Rokeby High Schools and Rosny College.
0
500
1000
1500
2000
2500
3000
0
20
40
60
80
100
120
Jul-14
Aug-14
Aug-14
Aug-14
Aug-14
Sep-14
Sep-14
Sep-14
Sep-14
Oct-14
Oct-14
Oct-14
Oct-14
Nov-14
Nov-14
Nov-14
Nov-14
Dec-14
Dec-14
Dec-14
Dec-14
Jan-15
Jan-15
Jan-15
Jan-15
Youth Participation levels at supervised recreation activities - Clarence
Plains
Jun-15
Jun-15
Feb-15
Feb-15
Feb-15
Feb-15
Mar-15
Mar-15
Mar-15
Mar-15
Apr-15
Apr-15
Apr-15
Apr-15
May-15
May-15
May-15
May-15
Jul-14
Jun-15
Jun-15
Page 62
 Improve service coordination and childcare options and viability
 Maintain accreditation, licencing and registration requirements
Family Day Care
 Review Customer Service Charter
 Implementation of the customer service module (Pathway) for tracking
customer contacts
Customer Service
 Review food risk management regime and contaminated sites register
 Develop an Environmental Health Plan
 Provide timely and relevant information
 Conducting immunisations according to schedule
 Number of onsite wastewater inspections
 Response time for sampling of food and water - average 48 hours
 Participation levels in food handler training sessions
Environmental Health Services
Response time to urgent dog complaints - 24 Hours / 7 Days a week
Response time to routine dog complaints - 1 working day
Review the Dog Management Policy
Respond to public complaints and provide information to assist with weed
eradication within the City
 Implement Hand Held Devices




Ranger Services
calls responded to within time frame.
calls responded to within time frame.
 The Dog Management Policy review commenced in June.
 Council officers respond to complaints and carry out inspections. Letters are
sent to property owners to abate the nuisance.
 DogNews and registration renewals went sent to all registered dog owners in
 Devices are in the process of beign upgraded to include dog infringements.
properties were inspected during this quarter through the 337 process.
of target achieved over last quarter.
 372 participants completed the on-line food handler training program and 62
participants attended Food Handlers training sessions run by Council
Environmental Health Officers
 Community and school clinics continue to be well attended. 1021 vaccinations
administered this quarter.
 The Autumn edition of Food News was distributed to all registered food
premises.
 Review on-going.
 The draft Plan is yet to be finalised
policy has been implemented.
review undertaken.
The Centre has gained an “Exceeding National Quality Standard” overall rating
following the Assessment and Ratings visit.

The scheme is preparing for an Assessment and Rating visit from an assessor
with the Education and Care Unit scheduled for April.

 ICT
 Revised
 100%
 42
 All
 All
Page 63
 Continue the Live Well, Live Long Project
 Recruit new volunteers
 Review Volunteer Program
 Continue implementation of the 'Planting Ahead' Project
Clarence Community Volunteer Service
 Review the Youth Plan
 Participation levels at supervised youth recreational activities and alternative
learning programmes at Clarence Plains
learning programmes at Warrane/Mornington
learning programmes at Risdon Vale
 Participation levels at supervised recreational activities at other areas
 Participation Levels - Youth Network Advisory Group
Youth Services
Outside School Hours Care & Vacation Care
 Develop garden at Rosny Childcare Centre
Rosny Child Care Centre
total of 177 attendances in this quarter.
A
A
active clients. 35 volunteers.
to be reviewed in 2015.
 Gardening volunteers continue to assist clients through the 'Planting Ahead'
program. There continues to be a waiting list for gardening services and the
books are currently closed.
 The Live Well, Live Long project is continuing in 2015.
 Program
 87
 An
total of 1545 attendances to other activities this quarter.
average of 10 attendances at Youth Network Advisory Group meetings
each fortnight.
 The review of the Plan has commenced with consultations with local high
schools.
 Youth Services Program, Youth Assist and YNAG regularly promoted through
local primary and high schools.
A
A
Centres that have had their Rating and Assessment visits have received
an overall rating of working toward or meeting the National Quality Standard.
 Approval has been given to operate a new service at Emmanuel Christian
School to commence in Term 4.
 The
Centre has been awarded an “Exceeding National Quality Standard”
overall rating following the Assessment and Ratings visit, .
 Numbers of children in care remain steady.
 Commencement due to start in July 2015
 The
Page 64
Number of Visitors to Rosny Farm
Review Cultural History Plan
Implement the revised Cultural Arts Plan including Public Art works
Conduct ANZAC exhibition and Edward Abbott celebration.
 Review the Community Grants Policy and Guidelines
 Publish Community Directory
 Implement Community Health & Wellbeing Plan
 Review Anti-Graffiti project
 Implement the revised Access Plan
 Implementation the revised Positive Ageing Plan
Community Development
 Develop business case for use of Council buildings in Bellerive.
 Identify and develop opportunities for the acquisition and installation of public
art within the City.




 Level of community participation in arts, crafts, cultural & heritage activities
 Level of involvement in assisting community groups with cultural activities and
applying for grants
 Number of exhibitions, and activities held at Rosny Historic Centre
Community Arts
total of 6212 attendances at arts and cultural activities city wide.
Bonsai Society held their annual display in the Barn in May.
Clarence Positive Ageing Committee (CPAAC) continue to implement the
Plan.
 The Disability Access Advisory Committee (DAAC) are working together to
implement the plan.
 Committee has been established to implement the Plan.
 Working collaboratively with community, schools, Police & Youth Justice to
continue a multi-faceted approach to reducing illegal graffiti.
 The 2015/2016 edition of the Community Directory has been updated and sent
to residents.
 Draft changes to Partnership Grants eligibility and constitution to go to Council
for adoption.
 The
 The
were 5377 visitors to the Rosny Farm.
Cultural History Plan is to be reviewed in 2015.
 Community Arts staff working on implementing the actions of the Plan.
 Councilcurating a major exhibition in April the "Centenary of Anzac: Service at
Home and Abroad" to mark the Centenary of Anzac
 Business case is to be developed.
 Work on commissioning a public artwork for Bellerive Community Arts Centre
is being developed.
 There
held at the School House Gallery and The Barn included 'Exquisite'
- Christine Scott, 'Exposure' - Life Without Barriers, 'Poster Competition ' Local schools, 'Dying is an Art' - Mary Bailey, 'Embracing Diversity' - Hunter
island Press, 'Back Country' - India Flint, 'Centenary of ANZAC' - Clarence
Council and 'Laundry of the Terminal Psyche' - Douglas McManus.
 Exhibitions
 The
A
Page 65
 Cleaning change rooms in accordance with hiring roster
 Undertake risk management inspections and document / report on a
scheduled basis and repair as required
 Removing litter as required when on site and as per works orders
 Replace synthetic wickets on a three-year cycle
 Repair synthetic wickets as necessary
 Replace goal posts as necessary
 Undertake maintenance to address change of seasonal sports code
 Ensure all built facilities within Council maintained areas comply with relevant
Legislation
 As the need arises convert unused active recreation areas to parkland with
turfed areas, trees, seating and walking paths
Legislation
Maintenance:
 Undertake a maintenance program for topdressing, coring, fertilising, spraying,
irrigating and over-seeding on a scheduled basis
 Mow and line-mark sports grounds (on average) on a weekly basis
 Renovate one oval per year
 Provide gender specific facilities including change rooms, toilets, showers to
meet identified and affordable needs of the community
Development:
 Develop playing facilities suitable for organised sport
Active Recreation
works being undertaken.
 Compliance
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Wentworth
works being undertaken.
Park Touch Football fields ground renovation works completed.
renovation workscompleted for winter sports.
 Ongoing
 Oval
 Compliance
High School Oval Stage 1 athletic field facilities constructed.
Kangaroo Bay Oval extension works completed.
 Geilston Bay High Schopol Oval upgrade complete
 Clarence High School Change Rooms Complete - Certificate of Occupancy
Issued.
Wentworth Park Change Room upgrade. Development application approved,
building plans lodged for assesment.
 Active participation increasing no conversion proposed at this stage.
 Clarence
Page 66
 In regional parks provide play equipment, shade / sheltered areas and picnic /
BBQ and Public Toilet facilities (scope of facilities dependant upon population
serviced)
 Develop neighbourhood parks to meet future requirements of parkland with
turfed areas, trees, seating and in larger parks walking paths
 Remove play equipment assessed as Non Compliant
Legislation
Maintenance:
 Mow broad acre lawns on average once a month except high profile areas that
are mown on a fortnightly basis
 Undertake risk management inspections and document / report on a
scheduled basis and repair as required
 Remove mid-story and dead / dying vegetation and replace as programmed
 Mulch high profile areas / garden beds on average each year
 Mulch other areas as necessary
 Council offices – flower beds replaced twice a year, mow lawn weekly and
fertilise twice a year
 Control weeds and pests to maintain healthy vegetation
 Remove litter as required when on site and as per works orders
 Undertake external play equipment audit twice a year and repair as required
Development:
 Regional Park Development - Stage 1 icon/concept park
 Establish minor regional parks at Clarendon Vale, Clifton Beach, Cremorne,
Lauderdale, Opossum Bay, Oakdowns, Risdon Vale, Richmond, Rokeby,
Seven Mile Beach, South Arm, and Tranmere
Park Stage 2 contract works completed.
works in Clarendon Vale Social Heart completed
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Ongoing
 Planning
 Play
and ordering of park furniture is ongoing.
Plan for South Arm Oval adopted
equipment installation for Barana Park, Carbeen Play Park and Risdon
Vale Park is completed.
 Master
 Landscaping
 Simmons
Passive Rec: Regional & Neighbourhood Parks, Ancillary Properties and Council Offices
Page 67


















IPM Safety Grand Opening
Opening of new Houston's Farm Facility
Regional Cabinet Meeting and Community Luncheon
Lindisfarne RSL pre-ANZAC Day Book Launch
War Memorial Inaugural Service - Cambridge Memorial Oval
Attended various ANZAC Day services
Centacare Group Home Opening - Geilston Bay
Public Forum - Rosny Hill
Volunteer Recognition Afternoon Tea
Official Launch of the Richmond Farmers and Makers Market
Launch of Racism - It Stops With Me
Clifton Beach Surf Club Annual Dinner and Awards Night
Coal River Valley Historical Society - Presentation by students re ANZAC
Centenary
Roches Beach Walk and Talk
Opening of Extension to Sea Rescue Tasmania Facility
Wildcare Deslacs Sign Launch
South Arm Memorial Wall Blessing and Annual Lunch
Opening various exhibitions at Schoolhouse Gallery
Civic Functions, Openings Conducted/Attended:
 Implement the Events Plan including establishing an Arts/Events website,
growing Jazz Festival and improving marketing/promotion
Civic Activities and Events - Key Outcomes










Arts/Events website is now operational.
Youth Week Roadshow - Rokeby High School
Youth Week Roadshow - Rosny College
Anzac Day: Rosny Park
Anzac Day: Lindisfarne
Anzac Day: Richmond
Anzac Day: South Arm
Youth Week Roadshow - Clarence High School
Barn Market
World Games Day - Blundstone Arena
Skateboard Hub - Geilston Bay
Events/Festivals/Fairs Conducted:
 The
cityfuture
GOAL
Plan, lead and provide for the growth of the City
n Provide for and encourage land use planning based on community values and needs
n To encourage broadly based economic growth within the City
n To maximise the economic benefits of tourism
n To enhance the vibrancy and profile of the City
PROGRAMS
City future includes the following programs and activities:
Integrated assessment (Planning, subdivision, building, plumbing)
Statutory planning
FINANCIAL RESOURCES
Expenses
Employee Costs
Plant Hire
Materials
Contracts
Depreciation
Loan Interest
Other
Total Expenses
Revenues
Rates
Fees and Charges
Grants
Interest
Other
Total Revenues
Net Total
Asset Purchases
Borrowings
Transfer To Reserves
Capital Contributions (POS etc)
BUDGET
BUDGET TO
DATE
ACTUAL TO
DATE
VARIATION
1,925
77
661
2,663
1,925
77
1,852
77
661
2,663
258
2,187
73
403
476
1,133
50
10
1,193
1,470
1,133
50
10
1,193
1,470
1,241
50
10
1,301
886
108
108
584
-
25
160
25
208
-
25
160
48
Page 68
Page 69
0
10
20
30
40
50
60
70
46
27
September
51
November
23
30
January
Jul-13
Nov-13 Mar-14
Building Applications
41
37
50
37
May
40
Nov-14 Mar-15
March
Jul-14
23
Planning & Subdivision Approvals
Nov-12 Mar-13
July
Jul-12
COMMENTS:
0
10
20
30
40
50
60
70
80
90
100
Building
COMMENTS:
Number of Applications
Planning
Number of Applications
35
July
September
November
Statutory Timeframe 42 Days
January
March
Planning & Subdivision - Average Processing Time
May
COMMENTS:
0
January
2
4
6
8
10
June
November Apr-13
Sep-13
Statutory Timeframe 7 Days
Feb-14
Jul-14
Building Permits - Average Processing Time
Dec-14
May-15
COMMENTS: Extensions of time required to enable consideration at the Council meeting.
0
10
20
30
40
50
cityfuture
Number of Days
Number of Days
Page 70
 Undertake Plumbing Inspections = 1 day
 Processing Time for Special Plumbing Permits = < 14 days
Plumbing
 Average processing time for Building Applications under Building Act 2000 =
7 days
 Processing time Building Certificates = < 12 days
 Undertake Building Inspections = 1 day
Building
 Average Processing time for Planning Applications = < 30 days
 Average Processing time for Subdivision Applications = < 35 days
 Planning Appeal Outcomes
Planning
cityfuture
inspections undertaken within a day
of applications over the quarter met the performance target of <14 days
processing time 7 days
inspections undertaken within a day
 100%
 All
 All
 Average
 Average
processing time 3 days
processing time = 34 days
processing time = 38 days
 There were 2 appeals decided during the April - June quarter - 1 appeal was
withdrawn and 1 appeal was resolved by Consent Decision.
 Average
 Average
naturalenvironment
GOAL
To care for the natural environment
n To enhance and protect the City's natural assets
n To prepare for the effective management of natural events or emergencies
n To promote environmentally sustainable practices
n To promote the use and appreciation of the natural environment
PROGRAMS
Natural environment includes the following programs and activities:
Waste management
Fire management
Natural areas management
Emergency management
FINANCIAL RESOURCES
Expenses
Employee Costs
Plant Hire
Materials
Contracts
Depreciation
Loan Interest
Other
Total Expenses
Revenues
Rates
Fees and Charges
Grants
Interest
Other
Total Revenues
Net Total
Asset Purchases
Borrowings
BUDGET TO
DATE
ACTUAL TO
DATE
1,185
250
432
5,197
314
7,378
1,185
250
432
5,197
314
7,378
1,134
354
325
5,013
310
7,136
51
(104)
107
184
4
242
4,361
54
282
4,697
2,681
4,361
54
282
4,697
2,681
4,351
52
301
4,704
2,432
(10)
(2)
19
7
249
1,092
57
1,092
57
285
57
BUDGET
VARIATION
807
-
Page 71
Page 72
Callbacks
Area monitored, Ha
Prescribed Fuel Reduction Burns
Fire Management
Expenditure
Wild fire events
Performance Indicators
Environmental Management
757
Data Not
Available
$ 254,871
47,874
3,942
Transfer Stn users
Hard Waste Users
N/A
479,974
284
1,041
276
N/A
Callbacks
Callbacks
Garbage Bin replacements/repairs
Recycling Bin replacements/repairs
Green Waste Bin replacements/repairs
Green Waste
Recycling Collections
997,260
542
263.99
40.54
184.28
220.91
441.57
Cost $/Tonne
Kerbside Waste Collection
Transfer Station - CSO
Recycling
Green Waste
Hard Waste/E Waste
Utilisation
Total Collections
Garbage Collections
4,943
30%
2,845
347
Environment
Recycling (T)
Transfer Station % recovery
Green waste (T)
Hard Waste Collection (T)
$
$
$
$
$
7,993
8,706
22,423
22,423
N/A
Total
2012-2013
Waste generation, Tonnes (T)
Transfer Station (T)
Household Collections (T)
No. Kerbside Services
Garbage
Recycling
Green Waste
Performance Indicators
Waste
$
3
778
291,634
46,955
7,950
979
304
84
111,851
350
478,405
445
1,000,370
824
$232.95
$42.51
$210.52
$241.34
$427.08
4,237
25%
3,624
540
8,955
9,009
22,850
22,611
18,322
Total
2013-2014
2014-2015
$
3000.00
COMMENTS:
2000.00
5
778
Jul
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Kerbside Garbage Collection 2014-2015 (Tonnes)
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Kerbside Garbage
Tonnes Collected 2013-2014
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Jul
Kerbside Recycling
Jul
Sep
Oct
Nov Dec
Total All Waste 2012-2013
Total All Waste 2014-2015 (YTD)
Aug
Feb Mar
Apr May Jun
Total All Waste 2013-2014
Jan
Total Kerbside & Transfer Station Waste (Tonnes)
Collected from Clarence Households
COMMENTS:
0.00
500.00
1000.00
46,914
1500.00
6,900
285,979
0
200
400
600
800
1000
0
100
200
300
400
500
COMMENTS:
1141
389 2500.00
220
139,334
534
506,641
365
1,060,437
842
$210.86
$38.44
$189.96
$254.30
$449.09
4,244
26%
4,134
435
9,194
9,145
23,536
23,045
19,352
Total (YTD)
Tonnes
Tonnes
Tonnes
0
100
200
300
400
500
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Kerbside Green Waste
COMMENTS:
3942
7950
6900
Collections 2013-2014
COMMENTS:
Jun 15
62
Number of Prpoerties Kerbside Hard
Waste Collected From
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
Annual Hard Waste Collection
Trees Approved for Removal
Mar 15
93
4
7
Applications Refused
Dec 14
77
4
4
13
Trees Removed for Risk Reasons
Sep 14
91
6
13
2
Natural Environment
Tree Removal Applications & Enquiries
Telephone Enquiries
0
20
40
60
80
100
120
COMMENTS: Kerbside Green Waste Collection Service changed to wheelie bin
service as of Nov 2013
Tonnes
Number
natural environment
Total Properties
Page 73
 Undertake risk management inspections and document / report on a scheduled
basis and repair as required
 Respond to risk management
Development:
Maintenance:
 Implement control program for priority weeds identified in Council's adopted weed
strategy
 Support Landcare Coastcare Groups with a $30,000 grants program
 Remove litter as required when on site and as per works orders
Natural Areas
 Assess all Council properties (excluding those included in the fire management
plan) for fire hazard. For those properties considered a fire hazard maintain a fuel
reduced zone around the property perimeter annually
 Review fire management plan once every five years and implement
Fire Management
Environmental Management
 Collect bulk hard waste from waste rated properties annually
 Litterbins in Richmond and Major Shopping areas emptied daily, other litterbins
and “Doggy Do” bins emptied twice a week
 Dispose of waste in accordance with licence conditions
 Public place facilities recycling
 Collect green waste from properties receiving the service every four weeks
 Collect specified recyclables from waste rated properties fortnightly
 Collect solid waste from waste rated properties weekly
Waste Collection & Disposal
naturalenvironment
completed and plan adopted by Council in 2011
fuel reduction works for 2014 - 2015 completed.
Undertaken as necessary
 Ongoing
 Ongoing
funding applications awarded for 2014-2015
Weed Strategy completed, awaiting broad community consultation
 Grants
 Draft
 Review
 Scheduled
 70
by Copping Refuse Disposal Site Joint Authority.
public place recycling bins installed across the City and collected by Veolia
for processing.
 Undertaken
- Collection contract with Veolia (2013-2020) operating in
accordance with conditions. Waste delivered to the Mornington Park Waste
Transfer Station
 Ongoing - Collection contract (2013-2020) with Veolia. Material delivered to
SKM Recycling for processing. Ongoing - Processing contract (2014-2019)
with SKM Recycling
 Ongoing - MWB collection contract with Veolia (2013-2020). Material
delivered to the Mornington Park Transfer Station for processing.
 Annual hardwaste collection undertaken in November 2014.
 Ongoing.
 Ongoing
Page 74
 Work in consultation with relevant agencies and community groups to develop,
test and refine emergency response mechanisms
 Implementation of the Emergency Recovery Plan (ERP) for the City
Emergency Management
naturalenvironment
off.
 The
 Two
City of Clarence Community Recovery Plan was completed and signed
A permanent recovery kit is now located at the South Arm Community Centre.
portable recovery kits have been developed and are stored at the
Clarence City Council Chambers and Depot
 An exercise was undertaken in 2014 to test the activation of the South Arm
Community Centre as an evacuation and recovery centre, this will include
participation by Tasmanian Health Organisation South, SES, Salvation Army,
Department of Health and Human Services and other Southern Councils.

infrastructure
GOAL
Infrastructure that underpins and enhances the life and growth of the city
n To ensure that existing infrastructure is maintained and renewed to meet identified
service and amenity levels
n To provide for infrastructure that meets the future needs of the community
PROGRAMS
Infrastructure includes the following programs and activities:
Roads
Drainage
Facilities management
infrastructureroads
FINANCIAL RESOURCES
Expenses
Employee Costs
Plant Hire
Materials
Contracts
Depreciation
Loan Interest
Other
Total Expenses
Revenues
Rates
Fees and Charges
Grants
Interest
Other
Total Revenues
Net Total
Asset Purchases
Borrowings
BUDGET
BUDGET TO
DATE
ACTUAL TO
DATE
VARIATION
1,827
736
521
1,716
3,700
1,101
9,601
1,827
736
521
1,716
3,700
1,101
9,601
1,813
697
541
1,705
3,700
1,026
9,482
14
39
(20)
11
75
119
30
5,963
117
6,110
3,491
30
5,963
117
6,110
3,491
22
3,434
119
3,575
5,907
(8)
(2,529)
2
(2,535)
(2,416)
18,578
9,045
18,578
9,045
14,234
9,045
4,344
-
Page 75
infrastructurestormwater
FINANCIAL RESOURCES
BUDGET
Expenses
Employee Costs
515
Plant Hire
149
Materials
126
Contracts
252
Depreciation
579
Loan Interest
Other
24
Total Expenses
1,645
Revenues
Rates
1,992
Fees and Charges
Grants
1,300
Interest
Other
Total Revenues
3,292
Net Total
(1,647)
Asset Purchases*
4,326
Borrowings
Half of 15/16 grants commission paid in advance
BUDGET TO
DATE
ACTUAL TO
DATE
500
111
70
237
579
VARIATION
515
149
126
252
579
24
1,645
26
1,523
15
38
56
15
(2)
122
1,992
1,300
3,292
(1,647)
2,011
1,910
3,921
(2,398)
19
610
629
751
4,326
-
2,713
-
1,613
-
Page 76
infrastructurefacilitiesmanagement
FINANCIAL RESOURCES
BUDGET
Expenses
Employee Costs
302
Plant Hire
109
Materials
222
Contracts
829
Depreciation
1,683
Loan Interest
Other
898
Total Expenses
4,043
Revenues
Rates
Fees and Charges
164
Grants
53
Interest
Other
364
Total Revenues
581
Net Total
3,462
Asset Purchases
1,955
Borrowings
575
Half of 15/16 grants commission paid in advance
BUDGET TO
DATE
ACTUAL TO
DATE
302
109
222
829
1,683
898
4,043
236
108
162
741
1,683
164
53
364
581
3,462
199
181
363
743
3,094
1,955
575
923
575
907
3,837
VARIATION
66
1
60
88
(9)
206
35
128
(1)
162
368
1,032
-
Page 77
Page 78
0
100
200
300
400
500
COMMENTS:
$-
$200,000
$400,000
$600,000
Roads
COMMENTS:
Number of Requests
Roads
Dec
Mar
Sealed Road Maintenance cost 2014-2015 Cost per quarter
Sep
Sealed Road Maintenance Cost
Potholes Repairs 2014-2015
Jun
Jun
Potholes Repairs 2013-2014
Mar
Pothole Requests2014-2015
Dec
Pothole Requests 2013-2014
Sep
Pothole Requests and Repairs
infrastructure
0
100
200
300
400
Sep
Footpath Repairs 2013-2014
Footpath Requests 2013-2014
Dec
Footpath Repairs 2014-2015
Footpath Requests 2014-2015
Mar
Footpath Requests and Repairs
Jun
COMMENTS:
$-
$50,000
$100,000
$150,000
$200,000
Dec
Mar
Unsealed Road Maintenance cost 2014-2015 Cost per quarter
Sep
Unsealed Road Maintenance Cost
Jun
COMMENTS: Footpath requests are inspected in accordance with Council's adopted risk
assessment for footpath trip hazards. A contract was awarded in July 2014 to undertake inspection
and reporting on defects identified in multi purpose pathways and footpaths. This report will determine
the repair works to be undertaken based on the defect level (trip size).
Number of Requests
Page 79
40
35
30
25
20
15
10
5
0
Dec
Gravel Road Graded 2014-2015
Sep
Mar
Unsealed Length of Road Graded
Jun
Sept
Maintenance Cost 2013 - 2014
Dec
Jun
Mar
Stormwater Maintenance Costs
$-
$50,000
$100,000
$150,000
$200,000
COMMENTS:
Maintenance Cost
Stormwater
COMMENTS:
The grading of gravel roads is determined on condition inspection
and therefore not all roads are graded within the same period.
Length, km
Roads
infrastructure
COMMENTS:
0
10
20
30
40
50
Requests 2012/2013
Sept
$ per km 2012-2013.
Sep
Mar
Requests 2013/2014
Dec
Mar
Stormwater Requests
$ per km 2013-2014.
Dec
Requests 2014/2015
Jun
$ per km 2014-2015.
Jun
Unsealed Maintenance Cost per km of Road Graded
COMMENTS:
$12,000
$10,000
$8,000
$6,000
$4,000
$2,000
$0
Number of Requests
Page 80
Sep
Expenditure 2013-2014
Dec
Mar
Vandalism & Graffiti costs per Quarter
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
COMMENTS:
Cost
Facilities Management
infrastructure
Jun
YTD Expenditure
YTD Expenditure / Budget
$48,769
$31,693
$46,946
Quarterly Expenditure Comparison
Expenditure
2012-2013
Expenditure
2013-2014
Expenditure
2014-2015
$163,778
$158,150
$156,079
$174,750
$148,404
$172,936
Annual Budget
Vandalism Annual Expenditure Comparisons
COMMENTS:
Period
Page 81
 Grade unsealed roads up to 3 times a year with the exception of Begonia Street
which is to be graded up to 6 times a year
 Grade unsealed car parks up to 3 times a year as necessary
 Road culverts inspected up to 3 times a year and cleared as necessary
 Pick up roadside litter on Council maintained roads within 14 days of request
 Bridges inspected annually and repaired as required
 All damage attended to 24 hours a day, 7 days a week, repaired as required
 Attend to damaged / stolen road furniture within 14 days of notification
 Urban sealed roads swept at least once every 6 weeks
 Road reserves inspected annually and P1 hazards dealt with on a scheduled basis.
Inspections include footpaths & cycleways, kerb & guttering, traffic management
signs on Council roads, street signs, safety fence, guide posts, guard rails, post &
cable barriers, seats, litter / doggie bins, flagpoles / lightpoles, light bollards and
vegetation
 Richmond township nature strips mowed monthly (Winter period as necessary)
 Mowing of road verges along arterial rural roads as defined in Council’s Road Asset
Management Plan 2.4 m wide, once a year
 Mowing of road verges along non-arterial rural roads as defined in Council’s Road
Asset Management Plan 1.2m wide, once a year
Development
 Implement a road hierarchy to improve traffic flow and provide a road width ‘fit for
purpose’ as defined in Council’s Highways ByLaw
 Maintain a sealed surface on all roads where a seal exists in accordance with
Council’s Road Asset Management Plan. Provide a sealed surface on unsealed
roads if it is economic to do so or if there are significant safety reasons
 All new works are to be designed and constructed as defined in Council’s Highways
By-Law
Maintenance
 Maintain rural road shoulders as required
 All roads inspected and all potholes and edgebreaks repaired up to 4 times per year.
Roads
infrastructure
as necessary as a result of maintenance inspections
spraying around guide posts and road signs will be undertaken
pending weather conditions and verge growth.
 Weed spraying around guide posts and road signs will be undertaken
pending weather conditions and verge growth.
 Weed
 On-going
 Undertaken
as necessary
as necessary
 Undertaken as necessary
 Inspected twice per year and maintenance undertaken as necessary
 On-going
 On-going
 Undertaken
 Graded
 Undertaken
as necessary
as necessary
 Undertaken
 On-going
as necessary
progress
 Undertaken
 In
Page 82
Development
 System capable of handling a 1/20 yr flood
 Water quality to satisfy Protected Environmental Values (PEVs)
 Ensure confined spaces are built in accordance with Council policy to comply with
statutory requirements
Maintenance
 Inspect drainage pits each year and clear as required
 Respond immediately 24 hours / 7 Days per week to any emergency that may cause
potential flooding, environmental harm or property damage
 Respond and inspect seepage/drainage problems within 14 days of being reported
and all P1 and P2 tasks completed within schedule (where P1 =public/ environment
safety and to be repaired within 1 month, P2 =may result in damage to other assets
and to be repaired within 3mths).
 Maintain unrestricted channels in rivulets/open drains on Council land on a five year
program
 Maintain GPT’s, on a 3 monthly cycle.
 Maintain major stormwater outlets on a 4 monthly cycle and after major storms
 Identify, mark, and define confined spaces in accordance with statutory
requirements
 Modify confined spaces in accordance with Council policy to comply with statutory
requirements
Stormwater
 Respond to tree maintenance risk management and sight hazard issues within road
reservations as necessary
 Road safety audit to be conducted on a 5 yearly basis and Road condition survey
undertaken on a 2 yearly basis
 Ensure all works undertaken within Council maintained road reservations comply
with relevant codes of practice
 Maintain jetties and boat ramps controlled by Council
Legislation
Roads/Cont…
infrastructure
as necessary
adhered to
progress
Going
Going
 On
 On
Going
Going
Going and undertaken as necessary
 On Going
 On
 Undertaken
 In
 On
 On
as necessary
problem areas being investigated for compliance
guidelines being progressively implemented
 On Going
 WSUD
 Existing
 Compliance
 On-going
adhered to
Safety audit completed, Septemmber 2014
 Compliance
 Road
 Undertaken
Page 83
Legislation.
Maintenance
 Develop maintenance / inspection / planned repair program and complete all P1 and
P2 tasks within schedule (where P1=public safety & to be repaired within 1 month,
P2=may result in damage to property and to be repaired within 3mths)
 Clean public toilets & BBQ's in:
Richmond Toilets twice a day / 7 days a week / 52 weeks a year with additional
cleaning undertaken in accordance with tourist cruise ship summer schedules
High use urban areas once a day/ 7 days a week/ 52 weeks a year
Low use urban areas once a day/7 days a week/25 weeks a year (summer)
Low use urban areas once a day/ 3 days a week/ 25 weeks a year (winter)
Cambridge once a day / 2 days a week / 52 weeks a year
 Provide financial assistance to the operations of the SES Clarence unit
Legislation.
Development
 Provide community facilities to meet identified and affordable needs of the
community
infrastructure
Recreation Centre upgrade commenced.
engaged to undertake compliance works as required
Going
 On
 On
Going
Going
 On Going
 On Going
 In progress
 Contractors engaged to undertake compliance works as required
 On
Going
 On
 Contractors
 Howrah
Bay Promenade Extension Stage 2. TasWater have completed
work on the relocation of the major Sewer Main across Kangaroo Bay.
 Kangaroo
Clarence Aquatic Centre
Activity Report June 2015
Annual Budget
YTD Budget
Actual
% Gross Audited Receipts (**refer below)
$84,310
$84,310
$84,362
Total Revenues
$84,310
$84,310
$84,362
Power & Gas
YMCA
Maintenance, Security, Compliance
Total Expenses
$207,000
$273,293
$51,650
$531,943
$207,000
$273,293
$51,650
$531,943
$201,168
$275,437
$90,678
$567,283
Net
Comments:
$447,633
$447,633
$482,921
Total Attendees For Period July 2013 to June 2014
Total Attendees For Period July 2014 to June 2015
Percentage Variance Previous Year (++ refer below)
Total Expenses
** Income from YMCA (% of Gross Audited
Receipts) is due following the YMCA end of
financial year audit process and will be paid in
accordance with the lease agreement.
600000
500000
Amount
The emergency maintenance budget was over
expended due to two major mechanical
breakdowns, one of the two water heat pumps
and one of the two air handling heat pumps
failed. The failures were repaired quickly and
there was no inconvenience to patrons.
131,927
115,257
-12.6%
YTD Budget
Total
Expenses
400000
300000
200000
100000
0
Total Expenses
YTD Budget
18,000
Clarence Aquatic Centre Attendees
The Aquatic Centre was closed for maintenance
from 28 March to 30 April 2013 and 2 April to 18
May 2015.
16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
2012-2013
2013-2014
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Number of Patrons
Total Expenses
2014-2015
Page 84
Pindos Park
1892
Beach Erosion Protection
TOTAL - PROJECTS CURRENTLY DEFERRED
2493
Bellerive Streetscaping
Natural Environment
2407
2268
Council Chambers Chiller Upgrades
2333
Clarence Senior Citizens
2593
Grange Road Complex
2594
Hot Water System Upgrade - various
Communities & People
2338
Public Art
2370
Bellerive Beach Park
500,000
1,869,547
31,345
0
30,013
0
Quotation document for design consultants and approvals being
developed. Physical construction deferred for further consideration by
Council.
0
21,057
114,930
376,135
3,482
Major project on hold, smaller works have been undertaken
Council decision to defer - 12 Jan 2015
BBQ and shade structure project on hold. Associated public toilet
construction was deleted from 2013/2014 programme due to adverse
response from adjacent residents.
Project deferred pending road reconstruction that will include kerb
returns at intersections and parking bays.
-901
4,875
0
0
163,317
15,000
61,915
53,000
32,873
Requires Council decision
Complete-CEEP project included Council Chambers chiller upgrade
completed in 2013/2014. Allocation reflects grant monies not yet
received. CEEP Grant to be terminated. Depending on reconciliation
a small amount of funds may return to Council. No further works
planned
Committee does not believe chairlift is necessary
Projects to be modified following cancellation of CEEP Grant
Projects to be modified following cancellation of CEEP Grant
Unable to proceed until downstream channel is upgraded as part of
2015/16 Stormwater Program
Drainage works to be constructed in conjunction with road
reconstruction in 2015/16
Preliminary design completed - dependant on Eastlands development
Planning commenced - deferred, awaiting subdivision
Deferred pending construction of culvert in Bridge Street
Comment
1,500
Estimated
Completion Date
95,532
0
% Complete
0
171,000
Bridge St Drainage Imp
0
0
0
Total Cost plus
Orders Placed
YTD
30,000
16,000
39,500
169,000
Total Budget
2014/15
(Includes
Carryovers)
Rosny Farm/Golf Course Access
Begonia St/Flagstaff Gully
Bridge St - Richmond
2656
Franklin/Victoria St Drainage
1810
Construction of Aldermen's Room
2655
2518
2560
2654
Stormwater
Description
Section A - Projects Currently Deferred
Roads
Project
capital works
Page 85
2252
2257
2258
2311
2314
2480
2486
2489
2491
2519
2521
2559
2562
2565
2566
2599
2600
2601
2602
2604
2607
2630
2631
2005
2010
2085
2157
2243
1899
1905
2004
2632
2633
2634
2635
277,319
30,000
246,305
189,320
390,817
19,246
350,040
50,632
3,456,559
379,661
20,000
2,486,284
41,939
9,833
85,000
145,300
260,000
117,838
3,496
220,000
125,294
140,000
70,000
DDA works
Bus Bays
Bridge Works
Lindisfarne streetscape
Cycle Way
Access Rd upgrade Mornington Rd
Torrens St & Victoria Esp - Seal Gravel
Pathways Rural and Residential
Kangaroo Bay Road
Bayfield St Traffic Management
Street Lighting - Chipman's Road
Kangaroo Bay Dr major works
Laneway Sealing - various
Queen St - med & K&G replacement
204 Tranmere Rd - Rep Wall
George St Road Construction
South Arm Hwy K&G & Foot Path
Saundersons Rd Embank Stabilisation
Yolla/Topham St
Pindos Park Multi User Path
Otago Bay Rd Foot Path - Stage 1
Vic Esp Car Park Seal
Lindisfarne Oval Seal Car Park
793,000
60,000
211,500
48,000
2,789,405
1,637,162
75,000
319,759
135,000
Renewal - Road Resealing
Footpath Inspection Rectification
Resheeting Gravel Roads
Black Spot Federal
Bellerive Village Car Park
Bell Park - Car Park Construction
Dorans Rd - Boat Ramp Car Park
St John Circle K&G Turning Ci
Dysart St Clifton Road Sealing
331,840
21,934
2,915,195
Total Budget
2014/15
(Includes
Carryovers)
Bayfield St Scape Redevelopment
South Arm Highway Bollards
Major Digouts
Description
Section B - Projects Currently in Progress
Roads
Project
Page 86
5%
100%
80%
65%
100%
100%
100%
100%
5%
100%
100%
100%
67%
100%
100%
100%
80%
5%
100%
90%
100%
100%
100%
100%
100%
10%
100%
5%
100%
100%
5%
38%
100%
100%
100%
2,469,316
1,638,739
77,811
318,355
136,611
281,106
34,842
197,554
160,537
208,985
19,247
353,153
50,718
2,856,839
64,035
20,075
2,245,595
43,191
9,813
96,430
181,150
273,915
118,745
0
74,651
123,437
112,381
0
305,261
45,284
218,831
56,884
% Complete
0
17,158
2,330,346
Total Cost plus
Orders Placed
YTD
Nov-15
Oct-15
Jun-16
Aug-15
Sep-15
Sep-15
Dec-15
Dec-15
Sep-15
Sep-15
Dec-15
Dec-15
Estimated
Completion Date
Concept streetscape plan completed and considered in Council
workshop. Council approved a consultation program and property
owners and business operators are currently being consulted
Complete
Remainder of works to Sept Council meeting.
Cambridge Rd sealing Tender awarded 22 June 2015 Council
meeting, work to occur Sept 2015
Complete
Complete
Complete
Complete
Includes Gunning/Victoria Street; tender awarded at June 15 Council
meeting
Complete
Complete
Complete
Multiple projects - Simmons Park connection outstanding
Complete
Complete
Complete
Tenders let; Stage 2 works underway
Design Commenced
Complete
Works underway
Complete
Complete
Complete
Complete
Complete
Tender awarded at Council Meeting June 2015. Work underway Aug
Complete
Planning commenced
Complete
Complete
Design Commenced
Eastern car park complete. Tender let for Western car park at July
Council Meeting
Complete
Complete
Complete
Comment
2636
2637
2638
2639
2640
2641
2642
2643
2644
2652
2653
Total Roads
Project
Page 87
Description
Spitfarm Rd Kerb No. 62 & 74
Grafton Road K&G & Foot Path
Wellington St seal shoulder
Cambridge Rd Line Marking
Surf Road master plan design
7MB Path - Acton Rd to Ovata
Flagstaff Gully Foot Path
Glenelg St Footpath
Clarence St Safety Assessment
Dunbarton Dr-stabilise road
Pass Road Footpath
62,000
90,000
25,000
50,000
50,000
200,000
50,000
12,000
50,000
15,000
124,000
19,180,678
Total Budget
2014/15
(Includes
Carryovers)
Total Cost plus
Orders Placed
YTD
78,619
0
24,859
0
0
53,784
1,540
12,108
11,666
10,010
10,110
15,343,691
Estimated
% Complete Completion Date
100%
0%
Sep-15
100%
5%
Dec-15
0%
Jun-16
25%
Sep-15
0%
Sep-15
100%
20%
Dec-15
100%
5%
Sep-15
Work underway
Design complete
Complete
Council Workshop in Sept 15
Complete
Design Commenced, works scheduled for August
Complete
Design complete, work to commence July 2015
Complete
Finalising design with adjacent properties
Comment
Decommission Cambridge Lagoons
Salacia Ave - drainage system
SW Pump Station Upgrades
Cremorne Storm Water Imp Works
Roaches Beach Rd - Bank Stab
Luttrell Ave SW Upgrade
Lauderdale Drainage - Structural Plan
Bathurst St Flood Ass Imp
Cambridge Rd/Shackleton upgrade reticulation
Kangaroo Bay Dr SW Upgrade
Faggs creek remediation
WSUD creek remediation
2030
Barn Complex Redevelopment
2118
Public Toilets
2120
Kangaroo Bay Plan Implementation
2331
Bellerive Boardwalk - DDA Toilet
2334
Clarence Council Depot
2590
Cemetery Bollards Torrens St
2592
Bellerive Community Arts Centre
2623
Cambridge Hall
2624
Beltana Bowls Club
2625
Men's Shed Howrah (Council portion)
Total Facilities Management
2646
Urban Drainage Act
2647
Wetland Management Plans
2648
Gunning St Stormwater System
Total Stormwater
1827
Howrah Recreation Centre
2446
2523
2524
2548
2551
2584
2586
2588
2589
2595
2645
2319
Capacity Augmentation Works
Minor Stormwater Projects
Seven Mile Beach Drainage
Lindisfarne Bay Sediment
System Capacity Flooding
Stormwater
1157
1722
2212
2214
2274
Description
Project
Page 88
72%
18%
50%
100%
100%
5%
10%
5%
15%
100%
0%
100%
0%
50%
0%
10%
80%
70%
5%
0%
100%
15%
100%
80%
100%
100%
100%
6,686
48,482
44,309
10,268
35,480
1,162
0
105,590
102,033
24
270,000
1,200
120,997
0
150,000
2,118,299
310,545
32,014
8,175
24,691
272,609
28,780
1,200
49,324
13,113
20,328
31,319
792,097
250,000
15,000
150,000
3,753,319
271,200
47,645
70,000
551,889
324,550
69,237
1,200
68,000
12,672
20,328
30,628
1,467,349
43,029
44,000
9,421
270,000
19,995
50,000
354,500
102,000
150,436
270,000
52,000
37,779
1,346,314
973,242
% Complete
70%
100%
0%
100%
Total Cost plus
Orders Placed
YTD
235,688
4,054
0
9,085
334,491
4,055
241,199
9,100
Total Budget
2014/15
(Includes
Carryovers)
Comment
Aug-15 Work underway
Barn awning complete awaiting lighting to be installed . Funds to be
Jun-16 carried over. Should be completed in 2015/16 year
Sep-15 Assessment commenced
Dec-15 Subject to approval to modify bay and DA process
Complete
Sep-15 Energy management and lighting still outstanding
Complete
Sep-15 Courtyard work complete awning design underway
Complete
Complete
Complete
Year 1 Budget of a six year program of works. Commenced preparing
Dec-15 Derinya St catchment management plan
Sep-15
Sep-15 Design commenced, tender awarded at June 2015 Council meeting
Dec-15
Sep-15 In progress
Complete
Jun-16 Funds for water garden - Design underway
Complete
Rectification work complete, 2nd stage let 13 June 2015 Council
Oct-15 meeting
Lower Minerva practically complete - Some remediation by contractor
Oct-15 required. Upper Minerva scheduled Spring 2015
More detail required by EPA, further samples taken and report
Dec-15 submitted to EPA
Complete
Complete
Dec-15 Design commenced, tender due to Council Oct 2015
Dec-15 Planning commenced, design with consultants
Dec-15 Design complete
Dec-15 On hold til Sept 2015 due to high water table
Complete
Jun-16 Planning commenced
Complete
Estimated
Completion Date
2362
2375
2376
2379
2381
2384
2385
2391
2392
2393
2394
2395
2401
2409
2356
2357
2358
2052
2141
2283
2302
2329
2341
2343
2345
2346
2347
2348
2349
2355
2051
2049
Seven Mile Beach - Recreation Master Plan
Carella Park
Charles Hand Park
Conara Road Reserve Park
Cremorne Apex Park
Eastwood Play Park
Elinga Play Park
Hookey Street Park
Kangaroo Bay Park
Kerria Play Park
Lauderdale Canal Park
Laurel Play Park
Morrisby Play Park
Raleigh Court Park
South Arm Oval
Wentworth Park Ovals
Geilston Bay High Ovals
134,151
37,000
97,500
8,000
31,568
28,500
4,250
21,684
1,691,081
28,500
22,000
13,742
42,000
10,000
54,000
213,353
200,000
9,417
394,389
69,080
225,313
12,000
50,000
11,213
10,320
1,991,809
2,989
45,000
125,320
1,940
19,680
Youth Plan
DDA Plan Review
Development of Tracks & Trails
Shade Structures
Aquatic Cent Upgrade
Richmond Village Green
Cambridge Oval
Clarendon Vale Oval
Geilston Bay Oval Field
Kangaroo Bay Ovals
Oval - Lauderdale
Lindisfarne Oval - No 1
Lindisfarne Oval - No 2
Oval - Sandford
44,171
39,389
52,640
490,000
Total Budget
2014/15
(Includes
Carryovers)
Positive Ageing Plan Outcomes
Description
Communities & People
1764
Anzac Park
1821
Regional Park Development Acton Court
1913
Cambridge Oval Sports Ground
Project
Page 89
100%
20%
0%
10%
1%
0%
30%
40%
100%
100%
0%
100%
100%
30%
100%
5%
5%
100%
12%
60%
100%
9%
100%
10%
100%
100%
60%
100%
100%
5%
100%
5%
100%
100%
100%
8,688
550
1,810
113,471
31,942
215,307
4,370
0
11,212
10,320
466,305
3,606
915
14,064
1,940
8,146
120,406
198,146
15,050
36,139
1,010
13,245
33,878
25,918
3,300
21,699
99,967
24,450
3,105
10,691
41,935
3,492
% Complete
38,686
11,201
0
Total Cost plus
Orders Placed
YTD
Comment
Dec-15 Master Plan adopted by Council. Implementation works later this year.
Complete
Dec-15 Tender to Council in Sept 2015
Complete
Complete
Sep-15 Equipment ordered
Complete
Complete
Feb-16 Tender to Council in Sept 2015
Complete
Dec-15 Planning commenced
Complete
Complete
Complete
Dec-15 Developing lease agreement
Complete
Complete
Mar-16 Building design drawings for tender
Complete
Sep-15 Planning complete
Sep-15 Washdown - approvals outstanding
Complete
Master Plan adopted Stage 1 commenced awaiting approvals for
Oct-15 building
Dec-15 Irrigation and resurfacing complete. Building design commenced.
Complete
Complete
Complete
Jun-16 Stage 2 commenced, review future stages
Dec-15 Planning commenced
Some tasks underway however yet to be competed. Budget will be
Jun-16 carried over with a further $10,000 to be expended by June 2016
Implementation of the Youth Plan continues. The plan review is
underway and consultations have commenced. Budget will be carried
Jun-16 over to 2015/2016
Identified actions are yet to commence. Budget will be carried over
Jun-16 with a further $5,000 will be expended by June 2016
Dec-15 Kangaroo Bay approvals outstanding
Dec-15 Planning commenced, vandalised shade replaced
Complete
Estimated
Completion Date
58,000
9,604,424
40,000
9,511
10,000
1,153,877
15,000
RCCC Front Garden
Clarence High Oval Development
Cambridge Township - Master Plan
Lindisfarne Tennis Club (Council portion)
Water Connect - Howrah Pt
75,219
10,000
30,750
907,212
15,000
5,830
2,000
3,675
959,180
52,526
15,435
9,210
Total Budget
2014/15
(Includes
Carryovers)
Description
Richmond Riverbank Park
Risdon Vale Park
Shoreline Park Lighting
Simmons Park
Wentworth Park Play Park
Clarendon Vale Social Heart Park
Richmond Skate Park
South Street Reserve
Howrah Bowls Club Base
Montagu Bay Boat Ramp
Seating on bus routes
NBN - Connecting Community
Risdon Vale Mountain Bike Path (Council portion)
2622
Total Communities & People
2620
2621
2596
2580
2582
2411
2412
2417
2418
2426
2429
2430
2442
2513
2541
2542
2569
Project
Page 90
95%
100%
50%
40,291
8,669
55,152
3,459,580
10%
98%
5%
Sep-15
Aug-15
Sep-15
Dec-15
Estimated
% Complete Completion Date
100%
100%
Jul-15
80%
Aug-15
50%
Nov-15
50%
Aug-15
100%
100%
100%
5%
Apr-16
0%
Dec-15
5%
Jun-16
100%
0
1,000,738
0
Total Cost plus
Orders Placed
YTD
82,835
10,000
30,748
588,518
7,451
3,659
1,304
3,675
31,368
0
186
23
Complete
Complete
Park lighting design finalised. Purchase order issued.
Toilet DA obtained. Detailed design commenced
Work commenced
Complete
Complete
Complete
Tender to Council in September 2015
MAST application approved. Design being finalised.
Request driven
Complete
Work to commence in July 2015. Budget will be carried over and will
be expended by June 2016.
Extension of field facilities approved in 2015-16 budget
Planning commenced
Works Complete. Government grant of $47.7K provided direct to
third party and requires Council decision to remove from budget as a
consequence (see separate mention in Deferred section)
Work commenced
Draft Meehan Range mountain bike strategy complete. Grant
provided directly to third party instead of Council (see Deferred
Section). Requires Council decision to remove from budget as a
consequence.
Comment
NOTE:
13,024
14,953
9,841
0
5,745
11,900
106,085
0
16,044
10,000
187,592
21,901,260
34,534,753
Total Cost plus
Orders Placed
YTD
167,797
21,000
6,901
3,284
5,000
12,000
141,000
110,000
52,000
10,000
528,982
Total Budget
2014/15
(Includes
Carryovers)
0%
75%
100%
100%
100%
25%
5%
5%
0%
60%
% Complete
Comment
Dec-15
Aug-15 Costs committed
Quotation document for design consultants and approvals being
developed. Project deferred subject to further consideration by
Dec-15 Council.
Sep-15
Complete
Complete
Complete
Aug-15 Funds committed and work has commenced.
Sep-15 Tender awarded at Council June 2015 meeting
Dec-15 Quotation document for design and approvals being developed
Estimated
Completion Date
TENDERS TO THE VALUE OF $574,364 HAVE BEEN LET BUT ARE NOT YET REFLECTED IN EXPENDITURE OR COMMITMENTS
TOTAL - PROJECTS CURRENTLY IN PROGRESS
1892
Beach Erosion Protection
2526
Upgrading Fire Trails
2527
Erosion Protection Bell bluff
2546
Roscommon Management Plan
2547
Sheoak Point Revegetation
2583
Seven Mile Beach
2626
Bellerive Bluff Erosion Pro
2627
Lauderdale Canal Closure
2628
Opossum Bay - 68 Spitfarm Rd
2629
Roscommon Reserve
Total Natural Environment
Description
Natural Environment
Project
Page 91

June 2015 - Clarence City Council

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