council meeting agenda - Port Augusta City Council

Transcription

COUNCIL MEETING
AGENDA
Monday 23 March 2009
7:00pm
Council Chambers
4 Mackay Street, Port Augusta
MICA0303
23/03/09
Civic Centre: 4 Mackay Street
Port Augusta South Australia 5700
Telephone (08) 8641 9100
Facsimile (08) 8641 0357
Postal Address: PO Box 1704
Port Augusta South Australia 5700
[email protected]
www.portaugusta.sa.gov.au
1.
WELCOME & OPENING PRAYER
“Almighty God, we humbly beseech thee to grant thy blessing upon the work of
this Council. To direct and prosper its deliberations to the advancement of this
City. And for the true and lasting welfare of the people of this Municipality.
Amen”
2.
RECEIPT OF APOLOGIES
Nil
3.
CONFIRMATION OF PREVIOUS MINUTES
MICA0302 - Council Meeting (+ Confidential) 23/02/09

4.
BIRTHS
Ava Press
Karleigh Snowden
Maya Fuller-Crabtree
5.
CONDOLENCES
Lyall Turner
Avis Boully
Arthur Martin
Herbert Kniesberg
Frank Jackson
6.
Bridie Struck-Lukich
Ari Crabbe-McKerlie
Corbin Russell-Dalla Santa
Dennis Berg
Rosie Brady
Shirley Turner
Raymond Crombie
MAYOR’S REPORT
6.1
To be tabled at the meeting
7.
ELECTED MEMBERS REPORTS
Nil
8.
QUESTIONS ON NOTICE
Nil
9.
QUESTIONS WITHOUT NOTICE
10.
NOTICE OF MOTION
Nil
11.
MINUTES OF KEY COMMITTEES/REFERENCE GROUPS
12.
11.1
MIFA0185 - City Management Committee 10/03/09
11.2
MIWA0191 - Corporate Services & Infrastructure Committee 16/03/09
11.3
MIOA1603 - Port Augusta Junior Sports Foundation 18/02/09
11.4
MIOA1607 - Port Augusta Marine Advisory Committee 03/03/09
11.5
MIOA1606 - Port Augusta Alcohol Management Group 10/03/09
REPORTS
12.1
MICA0303
23/03/09
REPA4789 – Election of LGA President
-2-
13.
CORRESPONDENCE REPORT
13.1
REPA4795 - Correspondence Items
14.
LEAVE OF ABSENCE
NIL
15.
CONFIDENTIAL ISSUES
15.1
16.
MIFA0185
10/03/09
CLOSE OF MEETING
GREG PERKIN
CITY MANAGER
MICA0303
23/03/09
Confidential City Management Committee Meeting Minutes
MINUTES OF CITY MANAGEMENT COMMITTEE MEETING
HELD ON TUESDAY 10 MARCH 2009
PRESENT
Chairperson, Cr A Morris, Deputy Mayor, Cr P Greagen, Crs K McLean, P
Solomon, T Mitchell, S Johnson and C Pycroft.
OFFICERS
PRESENT
City Manager, Mr G Perkin, A/Director – Governance, Economic & Cultural
Services, Mrs L Heron, A/Director – Aged & Children’s Services, Mrs A
O’Reilly and Executive Assistant, Ms M.J. Jenkins.
The Chairperson declared the meeting open at 5:32pm and
acknowledged and paid respect to the traditional custodians
whose ancestral lands and seas we are meeting on here today.
APOLOGIES
Crs Greagen/Mitchell that the following apologies be received:
Her Worship the Mayor, Mrs N.J. Baluch
Cr E Ellis
Cr F Paynter
CARRIED
(1406)
Cr McLean – illegal dumping of rubbish – very prominent in the Quorn
Road area.
(0461)
Cr McLean – disruptive tenant at the Housing SA units located at the
rear of the Augusta Hotel.
(2502)
Cr Solomon – update on the Railway Museum concept. (The A/Director
– Governance, Economic & Cultural Services advised that work is
progressing towards the formulation of a Feasibility Study by Brown
Falconer Architects).
(2698)
Cr Johnson – logo being placed on all Council vehicles (sedans)
consistent with Council’s plant/machinery & equipment. (The City
Manager advised that he will investigate and make arrangements for this
to be undertaken).
(2381)
Cr Johnson – presentations to Council by political people. (The
A/Director – Governance, Economic & Cultural Services to formulate a
policy covering this request).
(2430)
Cr Morris – introduction of parking meters at the Whyalla Airport.
(1734)
Cr Morris – World’s Greatest Shave happening on Friday 13 March 1pm
(Gladstone Square).
CITY MANAGER’S
REPORT – MARCH
2009 MEETING
(2429)
(2129)
(2423)
(2417)
MIFA0185
10/03/09
The following questions/comments were raised by Members:
Crs Johnson/Greagen that City Management Committee recommends
Council:
1.
Receives and notes the report (REPA4793) dated 27 February 2009
submitted by the City Manager, concerning “City Manager’s
Report – March 2009 Meeting”, including the following
attachments:
REPA4800 - Monthly Activities – A/Director – Governance,
Economic & Cultural Services (Feb 2009)
REPA4802 – Monthly Activities – Wadlata/AALBG (Feb 2009)
REPA4801 – Monthly Activities – Co-ordinator, Community
Harmony (Feb 2009)
-2(2433)
REPL0053 - Monthly Activities – Library & Community Information
Service (Feb 2009)
RECC0001 - Monthly Activities – Cultural Centre Gallery Arts
Officer (Feb 2009)
REPP0524 - Monthly Activities – Planning (Feb 2009)
REPA4804 - Monthly Activities – Contracts, Projects & Events (Feb
2009)
(2458)
(2001)
(2461)
2.
Endorses the action taken by the Mayor and City Manager in
signing and affixing the Council Corporate Seal on documents as
outlined within this report.
CARRIED
U-TURN WORX
PROJECT
(2759)
Crs Mitchell/McLean that City Management Committee recommends
Council:
1.
Receives and notes the report (REPF0757) dated 3 March 2008,
submitted by the A/Director Community Services, concerning “UTurn Worx Project”.
2.
Agrees to apply for grant funding through the Proceeds of Crime
Act funding round closing on 20th March 2009 and support the
administrative and financial processes associated with the grant on
the condition that a Memorandum of Understanding is signed by all
parties that clearly acknowledges Council’s role as auspicing body
only, and further states that there is no expectation of Council to
drive this initiative or be responsible for any future funding
shortfall associated with this project.
CARRIED
QUESTION
WITHOUT NOTICE –
FEEDBACK ON
PROGRESS OF
PROMOTIONAL/
MARKETING VIDEO
(1568)
Crs Johnson/Greagen that City Management Committee recommends
Council receives and notes the report (REPA4796) dated 2 March 2009,
submitted by the A/Director – Governance, Economic & Cultural Services,
concerning “Question Without Notice – Feedback on progress of
Promotional/Marketing Video”.
NOTICE OF MOTION
– DEVELOPER
INITIATED
PROPOSAL
PROCESS REVIEW
(2381)
Crs Greagen/Johnson that City Management Committee recommends
Council:
CARRIED
1.
Receives and notes the report (REPA4790) dated 25 February
2009, submitted by the A/Director – Governance, Economic &
Cultural Services, concerning “Notice of Motion – Developer
Initiated Proposal Process Review”.
2.
Approves the City Manager, Mr Greg Perkin undertaking an
internal review of the Developer Initiated Proposal process in the
first instance and have this vetted by Council’s Lawyers for Council
on the findings and recommendations.
CARRIED
MIFA0185
10/03/09
-3-
CDAP – COMPLAINT
HANDLING POLICY
2.7.08
(2546)
Crs Johnson/McLean that City Management Committee recommends
Council:
1.
Receives and notes the report (REPA4797) dated 4 March 2009,
submitted by the A/Director – Governance, Economic & Cultural
Services, concerning “CDAP – Complaint Handling Policy
2.7.08”.
2.
Notes Policy 2.7.08 – CDAP Complaint Handling Policy was adopted
by the Council Development Assessment Panel at its meeting held
on Tuesday 3rd March 2009.
CARRIED
ESTABLISHMENT OF
A STRATEGIC
PLANNING AND
DEVELOPMENT
POLICY COMMITTEE
AND REVIEW OF
COMMITTEES AND
PANELS POLICY
1.1.05
(2146)
Crs Greagen/Johnson that City Management Committee recommends
Council receives and notes the report (REPA4791) dated 26 February
2009, submitted by the A/Director – Governance, Economic & Cultural
Services, concerning “Establishment of a Strategic Planning and
Development Policy Committee and Review of Committees and
Panels Policy 1.1.05”.
CARRIED
Crs Pycroft/McLean that City Management Committee recommends
Council:
1.
Adopts Policy 1.1.05 ‘Committees and Panels’ (Appendix B) as
amended.
2.
Approves the establishment of the Strategic Planning &
Development Policy Committee.
3.
Determines that the Strategic Planning & Development Policy
Committee will meet on an as needs basis, at the conclusion of
either the City Management Committee (second Monday of the
month) or Corporate Services & Infrastructure Meeting (third
Monday of the month).
4.
Approves the Rules (Structure & Operation) of the Strategic
Planning & Development Policy Committee (RULA0094) (Appendix
A).
5.
Endorses the agenda format (including a heading for Questions
without Notice) of the Strategic Planning & Development Policy
Committee (Appendix C).
CARRIED 4:2
Crs Johnson & Greagen recorded their votes against the motion.
DRAFT POLICY
1.2.09 –
ACKNOWLEDGING
TRADITIONAL
CUSTODIANS
(2381)
MIFA0185
10/03/09
Crs Greagen/Mitchell that City Management Committee recommends
Council:
1.
Services, concerning “Draft Policy 1.2.09 – Acknowledging
Traditional Custodians”.
-4-
2.
Adopts Policy 1.2.09 – Acknowledging Traditional Custodians, as
amended.
CARRIED
CONFIDENTIAL
ORDER – SALE OF
ALLOTMENT 38
TOWN OF PORT
AUGUSTA
(DISTRICT
COURTHOUSE)
(2177)
Crs Greagen/Mitchell that City Management Committee recommends
Council:
1.
Orders (pursuant to the provisions of Section 90(2) of the Local
Government Act 1999), that the public, with the exception of
Council Staff who are hereby permitted to remain, as is necessary
to receive, discuss and consider in confidence, information
contained within confidential report (REPA4766) submitted by the
A/Director – Governance, Economic & Cultural Services, concerning
“Sale of Allotment 38 Town of Port Augusta (District
Courthouse)”, be issued on grounds contained within:
Section 90(3)(b) information the disclosure of which –
2.
(i)
could reasonably be expected to confer a commercial
advantage on a person with whom the council is
conducting, or proposing to conduct, business, or to
prejudice the commercial position of the council; and
(ii)
would, on balance, be contrary to the public interest.
Specifies (pursuant to the provisions of Section 91(7) of the Local
Government Act 1999), that the order issued by the Council
covering reports, discussions and minutes concerning “Sale of
Allotment 38 Town of Port Augusta (District Courthouse)”
remain in force until the 30th June 2009, in accordance with
Section 90(3)(b).
CARRIED
The Confidential session commenced at 6:35pm.
CONFIDENTIAL
ORDER REMOVAL –
OPAL (EPODE)
PROGRAM
(2749)
Crs Mitchell/Johnson that City Management Committee recommends
Council removes the current confidential order on the Opal (Epode)
Program report (REPF0749), to enable immediate media coverage.
CARRIED
The Meeting closed at 6:47pm.
MIFA0185
10/03/09
MINUTES OF CORPORATE SERVICES & INFRASTRUCTURE
COMMITTEE MEETING
HELD ON MONDAY 16 MARCH 2009
PRESENT
Chairperson, Cr K McLean, Deputy Mayor, Cr P Greagen, Crs P Solomon, F
Paynter, T Mitchell, S Johnson, A Morris and C Pycroft.
OFFICERS
PRESENT
City Manager, Mr G Perkin, Director – Corporate Services, Mr M.J.
Dunemann, Director – Infrastructure & Environment, Mr H Hart,
A/Director – Governance, Economic & Cultural Services, Mrs L Heron,
A/Director – Community Services, Mrs A O’Reilly and Executive Assistant,
Ms M.J. Jenkins.
The Chairperson declared the meeting open at 5:30pm.
APOLOGIES
Cr P Greagen
Cr R Ellis
(2332)
The following questions/comments were raised by Members:
Cr Pycroft – Northern Drag & Motor Sport Association Motor Show
(14/03/09) closure time query.
Note: The Event Organisers request was for the Show to be held from
10am until 6:00pm.
(2302)
Cr Pycroft – Homestead Park Pioneer Museum lease, future development
and more particularly the Port Augusta Model Engineers Society. (The
A/Director – Governance & Economic Development advised that the lease
for the Museum has recently been renewed with the Bungala Aboriginal
Corporation for a 2 year term subject to 6 monthly inspections being
undertaken).
Note: The Port Augusta Model Engineers Society has a 20 year lease (for
portion of Homestead Park) which is due to expire on 13/11/09.
(2485)
PROPOSED MARINA
& RESIDENTIAL
DEVELOPMENT,
PORT AUGUSTA
WEST – LAND
ISSUES
(REVOCATION
PROPOSAL, LONG
TERM LEASE OF
COMMUNITY LAND
& SALE OF COUNCIL
LAND)
(2096)
MIWA0191
16/03/09
Cr Pycroft – Port Augusta Christmas Lighting Festival and Committee.
Expressed an interest to be involved in the Committee.
Crs Morris/Johnson that Corporate Services & Infrastructure
Committee recommends Council:
1.
2009, submitted by the A/Director – Governance, Economic &
Cultural Services, concerning “Proposed Marina & Residential
Development, Port Augusta West – Land Issues (Revocation
Proposal, Long Germ Lease of Community Land & Sale of
Council Land)”.
2.
Approves Ms Christine Arnold & Mr Aaron Morgan making a
representation to Council on this issue.
3.
Undertakes further negotiations, in the first instance, with the
State Government to ascertain:
3.1
Possible availability of Allotment 335 (CR5442/489) and
Section 299 (CR5435/443 – salt lake area along Caroona
Road) including sale options to support a marina &
residential development; and
3.2
support for long term lease of community land Allotment
336 (CR5305/78); and
-2-
3.3
undedication options in regard to Allotment 335
(CR5442/489) and Allotment 299 (CR5435/443); and
3.4
future plans for expansion of the National Highway One
Bridge which would ultimately affect any development
within Allotment 8-10 and a portion of Allotment 100
(closed portion of La France Terrace road reserve).
Cr Morris expressed his personal offence at the comments contained
within the letter from Mr Ian Collins attached to the above report.
The Chairperson advised that Mr Collins had advised that he is unable to
address members due to illness.
The motion was CARRIED.
Her Worship the Mayor, Mrs N.J. Baluch AM entered the meeting
at 5:40pm.
The Chairperson invited Ms Christine Arnold to address Members. Ms
Arnold was not present at the meeting.
The Chairperson then invited Mr Aaron Morgan to address Members.
Mr Morgan’s address included background information in regard to the
Marina issues and the associated areas. This included his previous
proposal seeking support/funding for infrastructure to establish a small
scale marina. Several documents were tabled. He also focused on the
importance of tourism and the need for an interim measure (smaller
proposal) to take place until a final proposal and location could be
supported by all concerned.
For the purpose of the gallery, the A/Director – Governance, Economic &
Cultural Services briefly outlined the recommendation.
The A/Director – Governance, Economic & Cultural Services left the
meeting at 5:50pm.
MONTHLY REPORT,
DIRECTOR –
CORPORATE
SERVICES (FEB
2009)
(2281)
(2213)
(2333)
(2513)
(2465)
(2504)
Crs Morris/Pycroft that Corporate Services & Infrastructure
Committee recommends Council receives and notes the report
(REPF0760) dated 5 March 2009, submitted by the Director – Corporate
Services, concerning “Monthly Report, Director – Corporate Services
(Feb 2009)”, including the following attachments:
REPF0759 – Monthly Activities – Aged & Children’s Services (Feb 2009)
REPF0762 – Monthly Activities – Port Augusta Outdoor Adventure Centre
(Feb 2009)
REPF0761 – Monthly Activities – Ryan Mitchell Swim Centre (Feb 2009)
REPE0637 – Monthly Activities – be active Filed Officer (Feb 2009)
REPD0052 – Monthly Activities – General Inspectors/Animal Control (Feb
2009)
CARRIED
COMMUNITY GRANT
APPLICATION –
VIETNAM
VETERANS “WALK
FOR CHARITY”
(2391)
MIWA0191
16/03/09
Crs Mitchell/Paynter that Corporate Services & Infrastructure
1.
Receives and notes the report (REPF0756) dated 3 March 2009,
submitted by the A/Director – Community Services, concerning
“Community Grant Application – Vietnam Veterans “Walk
for Charity”.
-3-
2.
Agrees to provide a Community Grant of $500 toward the cost of
accommodation and meals to the participants and crew on the
condition that the “Walk for Charity” takes place, the Port Augusta
City Council’s contribution is recognised publicly at every
opportunity and a full report on the event is received by Council
within 60 days of the event taking place.
CARRIED
COMMUNITY
GRANTS 2008/2009
UPDATE (PE
03/03/09)
(2391)
Crs Morris/Pycroft that Corporate Services & Infrastructure
(REPF0758) dated 4 March 2009, submitted by the A/Director –
Community Services, relating to “Community Grants 2008/20098
Update (PE 03/03/09)”.
CARRIED
MONTHLY REPORT,
DIRECTOR –
INFRASTRUCTURE
& ENVIRONMENT
(FEB 2009)
(2132)
(2130)
(2060)
(2330)
Crs Morris/Johnson that Corporate Services & Infrastructure
(REPE0636) dated 6 March 2009, submitted by the Director –
Infrastructure & Environment, concerning “Monthly Report, Director –
Infrastructure & Environment (Feb 2009)”, including the following
attachments:
REPH0253 – Monthly Activities, Manager – Environmental Health Services
(Feb 2009)
REPB0123 – Monthly Activities, Development Officer – Building (Feb
2009)
REPG0525 – Monthly Activities, Strategic Co-ordinator – AALBG/Parks
(Feb 2009)
CARRIED
PORT AUGUSTA
HARNESS RACING
CLUB INC –
ADVERTISING
SIGNS CENTRAL
OVAL
(2559)
Crs Paynter/Pycroft that Corporate Services & Infrastructure
1.
Services, concerning “Port Augusta Harness Racing Club Inc –
Advertising Signs Central Oval”.
2.
Approves commencing a review of the Permit (PERA0031) between
Council and the Port Augusta Harness Racing Club Inc which
captures a portion of land within Central Oval.
3.
Appoints Crs Solomon and McLean to be involved in the review
process.
CARRIED
CINEMA AUGUSTA
SPECIAL
CIRCUMSTANCES
LICENCE
(2415)
Crs Mitchell/Morris that Corporate Services & Infrastructure
1.
submitted by the Co-ordinator – Community Harmony, concerning
“Cinema Augusta Special Circumstances Licence”.
2.
Supports the application by Cinema Augusta for a Special
Circumstances Licence.
CARRIED
Cr Pycroft recorded her vote against the motion.
MIWA0191
16/03/09
-4-
FIRE HAZARD/
CONDITION OF
LAND, 4 YON
STREET, PORT
AUGUSTA
(0855)
Crs Mitchell/Mayor Baluch that Corporate Services & Infrastructure
1.
2009, submitted by the Human Resource Manager, concerning
“Fire Hazard/Condition of Land, 4 Yon Street, Port
Augusta”.
2.
Notes the failure by the owners of the said land to comply with the
requirements of the notice served upon them on 8 October 2008,
under Section 56(2) of the Fire & Emergency Services Act 2005.
3.
Determines, pursuant to Section 56(10) of the Fire & Emergency
Services Act 2005, to proceed to carry out the requirements of the
said Section 56(2) notice and in this regard authorise the Human
Resource Manager to take all steps necessary to carry out the
requirements including by the use of contractors in accordance
with relevant Council policies
The Chairperson introduced Mr Graeme Carn, Proprietor of C & C Salvage
and invited him to address Members.
Mr Carn provided background history in regard to his recycling business
and the associated operational challenges and issues. He sought
additional time from Council to clean up and reduce the materials stored
at 4 Yon Street.
Members raised questions throughout the presentation.
The motion was put to the vote and CARRIED.
Meeting closed 6:47pm.
MIWA0191
16/03/09
MINUTES OF PAJSF MEETING
HELD WEDNESDAY 18 FEBRUARY 2009
PRESENT
Debra Klingberg (Chairperson/PA & Districts Little Athletics Club), Craig Dearlove
(Deputy Chairperson), Shirley Pearce (PA Volleyball Association), Chris Pycroft (PA
City Council), Jason Di Paolo (PA Swimming Club), and Neil Finlay (PA Tennis
Association). Martin Burch attended as a proxy for Kevin Freeman (PA Judo Club).
The meeting was declared open by the Chairperson at 6pm.
APOLOGIES
Apologies were received from Kevin Freeman (PA Judo Club), Luke Snowden (PA
Softball Association), Sherrie Fuller (PA Basketball Association), Jan Black (PA
Netball Association) and Gary Rowbottom (PA Golf Club).
MINUTES OF PREVIOUS
MEETING
The minutes of the previous meetings held in December have been issued to
Members, and provided to Council for endorsement.
BUSINESS FROM
MINUTES OF PREVIOUS
MEETING
Levels of Competition – Mapping of Criteria to achieve Levels
This issue is on-going, with members to provide their completed information to
Debra as soon as practicable. These matrix will assist us in our determination of
financial assistance applications, and provide better overview of an athletes
pathway to higher levels of achievement.
Representative/Committee Member – PA Golf Club
Gary is still seeking a new representative for Golf.
Marketing/Identification of Members
Craig offered suggestions for a Polo style shirt which can be worn by Reps at
Presentations and local club events. Further discussion and decisions to be made.
Financial Statement
Craig is working on a review of the Foundation’s budget, and how the Foundation
can best serve the whole community. He outlined a couple of suggestions for
consideration :•
the Foundation should strive to represent all sporting groups in Port
Augusta;
•
should we consider expanding to assist older athletes?;
•
should we review the makeup of the Management Committee?
Federal Government member, Rowan Ramsey MP, has also outlined a program to
support junior stars throughout our region.
Letters to sporting clubs/groups not affiliated
To be drafted.
“Team Award” nomination form
Jayne submitted a draft for consideration by Foundation (FORA0259). Members
were happy with the format and information requested.
PAJSF recommends Council endorses the new nomination form (FORA0259)
“Team Award”.
CARRIED
Representative to address Council
It was recommended at a previous meting that a representative on the
Management Committee of the Foundation attend a Council meeting to address
Mayor, Councillors and staff on what the PAJSF strives for/achieves.
PAJSF 18/02/09
MIOA1603
-2-
Kevin Freeman has indicated that he will attend Council. The Chairperson to
confirm arrangements. Representative to liaise with Executive Assistant, Melanie
Jenkins 86419144 to arrange attendance.
MONTHLY INCENTIVE
AWARDS
The following were nominated and listed on the Agenda for the “Monthly
Incentive” Award for December 2008 and January 2009 :DECEMBER 2008
JUDO – Sam Parnanzini (150078)
PONY CLUB – Jessica Freeman (150077)
JANUARY 2009
ATHLETICS – Chloe Brusnahan (150074), Dylan Morgan (150075)
Neil/Shirley that PAJSF recommends Council awards to each nominee a
“Monthly Incentive” Award for nominated month.
CARRIED
FINANCIAL ASSISTANCE
Darcy Noll – Tennis (150076)
“Foundation Cup Interstate Challenge” 19-23/01/09, Melbourne Vic
Chris/Jason that PAJSF recommends Council allocates $450 for attendance and
participation in the “Foundation Cup Interstate Challenge” tournament (cheque to
be forwarded to the PAJSF representative).
CARRIED
OUTSTANDING MATTER
- FINANCIAL
ASSISTANCE
Jason Parsons - Tennis (147980)
1. Memorial Drive Open Clay Championships, 4-7/09/08, Adelaide
2. Adelaide Open Clay Championships, 11-14/09/08, Adelaide.
Neil Finlay provided additional information to allow Committee to consider
Jason’s application.
Chris/Jason that PAJSF recommends Council allocates $120 for attendance and
participation at both tournaments (cheque to be forwarded to the PAJSF
representative).
(Jason to be advised that his application was considered as an Open class Zone 1
attendance, as per the Foundation’s matrix.)
CARRIED
GEOFF BOTTEN
SCHOLARSHIP –
ROUND #5
Matthew Freeman – Judo (150078)
Chris/Neil that PAJSF recommends Council allocates $1,000 to Matthew to
assist him continue to compete in Judo and to improve his potential to enable
him to reach the highest level possible in Judo SA. The Foundation to endeavour
to arrange a presentation around 23 March 2009, with Mayor/Media exposure
CARRIED
2009 PRESENTATION
EVENING
General discussion took place regarding the 2009 Presentation evening. It was
agreed the date to be 22 August 2009, with Craig to approach South Football
Club to ascertain availability of that venue. Attendance numbers of 160-180
expected, which will comprise of representatives and their guest, “Sportsperson
of the Year” nominees, “Geoff Botten Scholarship” award winners, plus an
allocated number of invited guests/Incentive winners from each affiliated club
(numbers to be determined).
Several suggestions were made for guest speaker, with those people to be
approached as soon as possible, to ascertain their availability. Matt Leonard to
be invited to be MC.
PAJSF 18/02/09
MIOA1603
-3-
OTHER BUSINESS
Chris suggested the Foundation invite Greg Perkins (new City Manager) to the
next meeting, and encouraged all representatives to attend.
NEXT MEETING
18 March 2009 @ 6pm in Wadlata Meeting Room.
Deadline of items to Secretary (Amy Olsson, Civic Centre, 4 Mackay Street) is
12noon, 11 March 2009.
CLOSE
PAJSF 18/02/09
Meeting closed at 7:30pm.
MIOA1603
MINUTES OF PORT AUGUSTA MARINE ADVISORY COMMITTEE
MEETING HELD ON TUESDAY 3 MARCH 2009
Meeting #15
PRESENT
Cr Peter Solomon (Chairperson)
Robin Sharp (Deputy Chairperson)
Greg Perkin, City Manager
Rieck Shine, Strategic Co-ordinator AALBG/Parks
Peter Huxtable
Brett Munns
Aaron Morgan
Peter Cahalan
Rebekah Rasheed
David Pearce
Melanie Jenkins, Executive Assistant
WELCOME
The Chairperson, Cr Solomon declared the meeting open at 7:06pm and
welcomed those present. (Prior to the meeting being declared open the
new City Manager, Greg Perkin was introduced to members).
APOLOGIES
Robin Sharp/Peter Huxtable that the following apologies be received:
David Powell
Deb Allen
Ted Gade
CARRIED
CONFIRMATION OF
PREVIOUS MINUTES
Robin Sharp/Peter Huxtable that the Minutes of the previous Meeting
(#14 - MIOA1607) held on 3 February 2009 be received, (These
Minutes were confirmed by Council on 23/02/09)
CARRIED
BUSINESS ARISING
SA Marine Parks – Outer Boundaries Consultation
David Pearce provided brief update. Road-shows covering all
destinations in the State have finished with range of attendances from
30 up to and over 150. All went well with many concerns being raised.
Robin Sharp/Peter Huxtable that the Port Augusta Marine Advisory
Committee recommends Council submits a submission supporting
the Upper Spencer Gulf Marine Park (#10) being split north of Douglas
Bank to enable Port Augusta people to have greater input into the
planning of their section of the Marine Park.
CARRIED
‘Swimming Prohibited’ Signage - Inconsistencies
The Chairman advised he will set up a meeting with the Director –
Infrastructure & Environment, Brett Munns and David Powell.
BHP Billiton – Unloading Facility & Purpose Built Road
The City Manager advised that he was meeting with BHP representatives
on 13/03/09. Environmental Impact Study is expected to be released in
May. (The Committee previously supported Council engaging a
professional to interpret the EIS).
MARINE ADVISORY
MIOA1607
03/03/09
File: 2227
-2-
Robin Sharp highlighted an incident with regard to someone being given
a warning by a Department of Transport Inspector about anchoring in
the main shipping channel and could be subject to an on the spot fine.
There was a need for clarity in regard to the definition of the channel
boundaries. There could also be an impact in regard to the BHP Billiton
proposal.
The issue of several of the navigational markers located in the northern
part of the gulf being out of line (inconsistencies detected on various
mapping methods) was also raised. (This issue was previously brought
forward by Bob Telfer).
Action: The City Manager raises the inconsistencies associated
with the channel boundaries and navigational markers with BHP
representatives at the meeting on 13/03/09.
Northern Spencer Gulf Introduced Invasive Pearl Oyster
Funding opportunities via NRM to date have not been successful.
Rebekah Rasheed advised that when opportunities present themselves,
funding will be further pursued.
Yacht Club Boat Ramp - Condition
Council work request issued on 26/02/09 to repair scour from pipe.
Ramp is an unapproved construction undertaken by the Port Augusta
Yacht Club a number of years ago. It is not a public ramp and is not
Council’s responsibility to maintain.
Members believed Council should assist with this matter.
CORRESPONDENCE
ITEMS
Mobil Transcontinental Decontamination
Discussion took place on this issue with concerns being raised by
Members.
Members spoke on the importance of marine related issues being
brought to the attention of the Marine Advisory Committee for their
guidance and input. This issue was an example highlighted.
The EPA have advised that the water being pumped into the gulf poses
no risk to the Spencer Gulf. The process of treating the water had not
started yet. The process had been looked at by the EPA and their team
of marine biologists and that it would pose minimal environmental effect
on the gulf (provided it goes via a treatment plant).
Action: The City Manager seeks further information from the EPA
as to how they are to measure the impact on the marine
environment.
OTHER BUSINESS
NRM Community Grants
Rebekah Rasheed provided an update – could not give exact
confirmation of projects that have been successful in obtaining funding,
but there were 38 projects from the Northern Yorke Region, 6 from Port
Augusta. At least 80% should expect positive news.
Funding for Estuarine Monitoring (& related Workshop) in USG has been
approved – just waiting for confirmation. Members will be invited to
attend the Workshop.
MARINE ADVISORY
MIOA1607
03/03/09
File: 2227
-3-
Other projects included Management Plan for Port Augusta Coastal
Homes, Westside Beach (staircase/beach access/walkways), Blanche
Harbour Group education displays etc and City Council Weed Program.
Sampling of Crab Species Project (Stephanie Baggalley)
This project is ready to commence. Additional NRM funding has been
sought for this project.
Arrangements will be put in place for Stephanie to provide a
presentation on her findings to the Committee.
Reclamation of Treated East Side Sewer Water
Rieck Shine provided an update with regard to a proposal by the Port
August Prison to pump wastewater into the Central Oval Waste
Treatment Plant.
Launching Ramp
Concerns were again brought forward in regard to the need for urgent
underwater maintenance of the launching ramp and in particular the
extended delays associated with the proposed Marina Development.
The idea of installing a temporary berthing facility at the end of the
launching ramp was put forward and discussed. (This temporary facility
could possibly be incorporated into the Marina development).
Action: Aaron Morgan, Brett Munns, Peter Calahan and the
Director – Infrastructure & Environment, Hayden Hart, discuss
this proposal with the Marina Developer, Andrew Chapman.
SA Marine Parks – Outer Boundaries
David Pearce advised that nominations for the Local Advisory Groups
close this Friday 06/03/09. (If the Upper Spencer Gulf Marine Park is to
be split, more Groups would be required). Timeframe may need to be
extended if not enough nominations are received.
Submissions for the outer boundaries close on Friday 27/03/09.
In regard to concerns previously raised by Members relating to Mobile
Transcontinental decontamination, David Pearce highlighted that these
are exactly the same concerns that the Marine Advisory Committees are
trying to capture.
Linear Coastal Park Style Guide & Blue Print for the City
Rieck Shine advised that meetings will be taking place with a grant
funding body to endeavour to progress this issue as part of a larger style
guide for the City.
Caring for our Country Funding
Rieck Shine advised that a Federal Government Facilitator will be visiting
Council before the end of the month to discuss this funding round with
submission due in early April. The Coastal Homes Association (shack
area) Master Plan if completed and adopted by Council would have been
the basis of seeking funding in this round.
The current status of this Master Plan does not allow for this process to
be acted upon, therefore if funding is sought for any coastal
projects/works in this round of funding, it will have to be agreed to by
Council before being submitted.
MARINE ADVISORY
MIOA1607
03/03/09
File: 2227
-4-
Estuarine Monitoring Check in USG
Rieck Shine advised of an invitation extended to Sam Gaylard from the
EPA to attend the next meeting to inform members of estuarine
monitoring techniques that are carried out by the EPA.
THANK YOU
The Chairperson thanked both Rebekah Rasheed and Rieck Shine for
their efforts and endeavours in seeking grants for various projects.
NEXT MEETING
Tuesday 7 April 2009 @ 7pm.
CLOSE
8:16pm.
MARINE ADVISORY
MIOA1607
03/03/09
File: 2227
MINUTES OF PORT AUGUSTA ALCOHOL MANAGEMENT
GROUP MEETING
HELD ON TUESDAY 10 MARCH 2009
Meeting #11
PRESENT
Douglas Longmore (Community Harmony Co-ordinator PACC) - Chair
Allan Liew (DASSA)
Ray Willis (DFC)
Marie Williams
Chris Thompson (OLGC)
Glenice Coulthard (PAH&RHS)
Richard Trevena (ICC)
Bernadette Reichstein (Administrative Officer)
APOLOGIES
David Watts (DASSA)
Sharon Platt (ARRD)
Louise Osborne (Des’s Cabs)
Luke Brougham
Cr Phil Greagen (Deputy Mayor)
Karyn Reid
Ian Feltus (SAPOL)
Tony Lawrence (AFSS)
Lee Heron (PACC)
Inspector Mark Syrus (SAPOL)
Ros McRae (PAH&RHS)
Mark Davies
Phil Meagher (DASSA)
Alwyn McKenzie (ARRD)
Garnett Brady
John Hills (Northern Alarms)
WELCOME
The Chairperson, Douglas Longmore declared the meeting open at
10:40am and welcomed all who were present. Douglas acknowledged and
paid respect to the traditional custodians whose ancestral lands and seas we
are meeting on here today.
MINUTES FROM
PREVIOUS MEETING
Moved Ray Willis/Alan Liew that minutes from previous meeting (10/02/09)
be accepted
CARRIED
GENERAL BUSINESS
Refer to meeting action sheet below.
Marie Williams entered meeting at 11:00am.
Douglas Longmore handed out a “MAP Canine Report” to provide feedback
on the Security (Canine) Patrol (refer ATTACHMENT)
NEXT MEETING
Tuesday 21st April, 10:30am at Australian Arid Lands Botanic Garden.
**Please note this date has changed from the initial date set for
April (due to Easter)**
Meeting closed at 11:35am.
ALCOHOL MANAGEMENT
MIOA1606
10/03/09
File: 2678
-2Recommendation
Discussion/Actions
1. The PACC through the
PAAMG, advocate for a
Total Dry Zone for Port
Augusta for a further
period of at least 12mths
but preferably 2 years.
Draft Action Plan (Strategy 1.1.1)
2. A ‘Community Alcohol
Management Plan’ is
developed for Port
Augusta. Development of
the plan to be the
responsibility of the
Alcohol Management
Group (AMG), with the
PACC taking the
leadership role for this
task. Consultation with
the community be
undertaken to endorse
this plan Community
Involvement.
ALCOHOL MANAGEMENT
MIOA1606
Timeframe
•
Douglas, Sharon, Mark & Ray have met regarding the Action Plan.
Have agreed it is an action plan for the PAAMG but also indirectly for
the community.
•
Final draft to be finalised before presenting to this group.
•
G Coulthard – Asked if the action plan was an “evolving” document,
as we work through actions i.e. “it needs to be a living document”
(Douglas – Answered that no, it isn’t an evolving document, however
it will run along side a “monitoring” document to capture
progress/changes.
•
R Willis – Stated that when Project Officer position is up & running,
they can provide progress updates to the community periodically.
•
R Willis – Noted that expected increased homeless rates due to
economic situation will have an effect.
Secure Taxi Rank (Strategy 2.1.2)
•
Has been successful (feedback from community & MAPS).
•
Provides place of safety, so lengthy waiting times not such an issue.
•
Not enough taxis, still an issue. Taxi companies doing their best.
•
R Willis – Due to lack of drivers available to work at night time, can
we approach Taxi Companies and promote to them the safer working
environment for drivers at night due to the Secure Taxi Rank?
ACTION: Douglas to talk to the taxi companies about the increased
security for drivers, as suggested.
•
Douglas met with Louise Osborne (Des’s Cabs) to request information
regarding the possibility of running a bus on Friday/Saturday nights
i.e. costings/availability/times etc. Awaiting response.
•
Gathering stats – some handed out at meeting.
10/03/09
File: 2678
Responsibility
Outcomes
-3Liquor Licencing Accord Steering Group – Executive Summary
(Strategy 2.1.1)
•
Ian Feltus to introduce/share information from meetings when
appropriate.
•
D Longmore – Noted that 1 pub was displaying a sandwich board
promoting a “happy hour”.
ACTION: Douglas to bring this issue up at the next Liquor Licencing
Accord Steering Group meeting.
•
C Thompson – The Code of Conduct works towards not promoting
excess drinking.
Opening Hours of Port Augusta Liquor Outlets (Strategy 2.1.1)
•
Douglas has a list – please let him know if you require a copy.
•
SAPOL & AHA will both provide periodical feedback.
Sergeant Ian Feltus – SAPOL Representative (Strategy 2.1.1)
•
Ian will be reporting to this group as needed.
Australian Hotels Association (SA Branch) & Clubs SA – Invitation to
Participate in PAAMG (Strategy 2.1.1)
•
Have been invited to attend meetings, will attend when available.
Public Feedback on Effectiveness of Total Dry Zone (Strategy 2.1.1)
•
Public drinking reduced.
•
1 comment from public noted that Dry Zone is a “good thing”.
•
A Liew – Is it possible to put feedback/opinions in the media?
ACTION: Douglas will look into options of promoting in the media.
•
M Williams – Port Augusta City Council should call a public meeting
before another “term” i.e. 6 months prior.
ACTION: Chris will write to PACC to ask/remind regarding this
required consultation.
ALCOHOL MANAGEMENT
MIOA1606
10/03/09
File: 2678
-4Project Officer – Port Augusta Alcohol Management Group
(Strategy 2.1.1)
3. The name, focus &
Terms of Reference of the
AMG is changed to reflect
more local representation,
and the responsibility for
the development &
oversight of a
comprehensive & coordinated strategic
approach & response to
alcohol related issues &
planning for drug &
alcohol treatment services
in the city.
•
D Longmore – Is working on an application to “Proceeds of Crime Act”
and this is partially completed (i.e. $220,000 3 years).
ACTION: Douglas will meet with Richard soon, to go through the
application and get some feedback prior to submitting.
•
M Williams - Application to “Proceeds of Crime” closes 5pm 20/3/09.
•
R Trevena – A J&P Description would be beneficial to “back up” our
application for funding.
ACTION: Douglas & Glenice to look into producing a J&P document
i.e. will look at other organisations existing documents & gain advice
from Anthony McCoy (PACC HR) if required.
•
Will need to look at options for location for the Project Officer.
•
D Longmore – Does anyone have any other ideas about funding
options for the Project Officer position? (No ideas given at meeting).
Rehabilitation Centres (Strategy 3.1.1)
•
D Longmore – No further information at this stage, awaiting further
information/confirmation of funding to come through (hopefully by
next meeting).
ACTION: Ray to follow up on this.
•
R Willis – Are the Rehabilitation & Day Centre linked? (No, will be
located separately and are funded differently also).
4. The AMG continues to
monitor the effectiveness
& assess the impact of the
Total Dry Zone (for other
Dry Area regulations that
may be in effect) as part
of the Terms of Reference
of the Committee.
ALCOHOL MANAGEMENT
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10/03/09
File: 2678
-55. A data set to be
determined that enables
the collection of key
indices that will effectively
monitor the outcomes of
the Total Dry Zone &
specific consequences of
the regulation. Individual
agencies to be responsible
for the collection, collation
& presentation of this
data to the AMG on a
regular & agreed basis. In
addition, a formal
evaluation should be
carried out at the end of a
2 year period.
Office of Crime Statistics & Research (Strategy 5.1.1)
•
D Longmore – Details have been given out previously, but contact
Douglas if you need the information.
Ongoing Data from Agencies Used in “Living on Dry Ground” Report
(Strategy 5.1.2)
•
D Longmore – No responses to letters requesting data as yet, though
Port Augusta Hospital has provided some information/data.
ACTION: Await responses to letters. Douglas & Bernie to follow up.
6. Consultation with the
Aboriginal community
concerning any further
Dry Zone proposal is
planned & conducted
through the AMG,
Aboriginal Reference
Group & the Aboriginal
Consultative Forum.
7. Any further marketing
& promotional strategies
in relation to the Total Dry
Zone include local
Aboriginal participation.
ALCOHOL MANAGEMENT
MIOA1606
10/03/09
File: 2678
ATTACHMENT
ALCOHOL MANAGEMENT
MIOA1606
10/03/09
File: 2678
Filename:
REPA4789
FILE REF:
2439 - LGA
DATE:
25th February 2009
TO:
Her Worship the Mayor & Councillors
FROM:
A/Director – Governance, Economic & Cultural Services
via MG
SUBJECT:
Election of LGA President
SUB GOAL 6.1
A PROFESSIONAL EFFECTIVE, EFFICIENT & CUSTOMER
FOCUSED ORGANISATION, RESPONSIVE TO THE NEEDS OF THE
COMMUNITY
1.0
2.0
BACKGROUND
1.1
Nominations for the position of LGA President have closed with nominations
being received from 2 candidates. A ballot must now be undertaken to elect
a President.
1.2
Council must determine (by resolution) which candidate it wishes to elect.
1.3
The Council’s Delegate to LGA General Meetings appointed pursuant to Rule 7
of the LGA Constitution shall mark the ballot paper by placing the number 1
in the square opposite the name of the candidate of the Council’s choice and
may place the number 2 in the square opposite the name of the other
candidate if so determined by the Council.
1.4
The ballot paper should then be placed in the envelope marked ‘Ballot Paper
President’ and then seal the envelope. This envelope should then be placed
in the second (larger) envelope addressed to the ‘Returning Officer’ and write
the name of the Council on the inside flap of this envelope. This envelope
should then be posted or delivered to the Returning Officer at the Local
Government Association.
1.5
Ballot papers must be received by the Returning Officer by 5pm on
Friday 3rd April 2009.
DISCUSSION
2.1
The two candidates who have nominated for the position of LGA President
are:
1)
2)
SMITH, Miriam
Mayor – City of Tea Tree Gully
LEWIS, Felicity-ann Mayor – City of Marion
Copies of candidate profiles are attached for Elected Members’ perusal and
consideration.
3.0
BUDGET IMPLICATIONS
Not applicable.
2
4.0
RESPONSIBLE OFFICER/S
4.1
5.0
Lee Heron, A/Director – Governance, Economic & Cultural Services.
RECOMMENDATION
Council:
1.
Receives and notes the report (REPA4789) dated 25th February 2009,
submitted by the A/Director – Governance, Economic & Cultural Services,
concerning “Election of LGA President”.
2.
Undertakes a vote to elect one of the two candidates to the position of LGA
President.
LEE HERON
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4
Filename:
REPA4795
FILE REF:
2106 – Correspondence Items
DATE:
27 February 2009
TO:
Her Worship the Mayor & Councillors
FROM:
City Manager
SUBJECT:
Correspondence Items
SUB GOAL 6.1
A PROFESSIONAL EFFECTIVE, EFFICIENT & CUSTOMER
FOCUSED ORGANISATION, RESPONSIVE TO THE NEEDS OF THE
COMMUNITY
The following items of correspondence are attached for members information:
1.
Port Augusta Youth Support Service budget update as at the end of December
2009. (2403/150963)
2.
Report by Sonja Tilbrook, PAYSS Co-ordinator, Families SA, for the Port
Augusta Youth Support Service for the month of January 2009. (2403/151429)
3.
Letter from Mark Searle, Chief Executive Officer, City of Marion, seeking
support of Mayor Lewis in becoming the next President of the Local Government
Association. (2439/151430)
4.
Two Letters from LG Gaghan, re Canine Security Patrol. (2272/151711 & 151762)
5.
Email from Michele Herriot, Director, Health Promotion Branch, Statewide
Service Strategy, SA Health, re Launch of Opal. (2749)
6.
Letter from Hon Mike Rann, Premier of SA, re signing of Climate Change
Agreement with the SA Anglican Church. (2347)
7.
Letter from Geoff Lake, President, Australian Local Government Association,
re $42 billion stimulus package. (2733)
8.
Letter from Mitch Williams MP, Shadow Minister for Environment &
Conservation, re proposed Marine Parks legislation. (2227)
9.
Notice of Australia Day Council of SA Inc Annual Generl Meeting to be held on 29
April 2009. (2142)
10.
Report by Sonja Tillbrook, PAYSS Co-ordinator, Families SA, for the Port
Augusta Youth Support Service date 17/03/09. (2403)
RECOMMENDATION
Council receives and notes the report (REPA4795) dated 27 February 2009, submitted by
the City Manager, concerning “Correspondence Items”.
GREG PERKIN
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