06 June 10, 2014 - City of Geneseo, Illinois

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City of Geneseo
Agenda for City Council Meeting
June 10, 2014, 6:00 PM
Council Chambers, 115 South Oakwood Avenue Geneseo, IL 61254
I. Pledge of Allegiance
II.
III.
Roll Call
Presentation – Todd Ehlert and Geneseo Middle School Track &
Field Team
IV.
V.
VI.
VII.
Chamber of Commerce Report by Brian DeJohn
City Engineer Report by Greg Ryckaert
Mayoral Comments
Consent Agenda
a. Approval of Minutes of the Committee of the Whole meeting
from April 22, 2014.
b. Approval of Minutes of the Special City Council meeting from
April 22, 2014.
c. Approval of Minutes of the Special City Council 2nd Meeting
from April 22, 2014.
d. Approval of Minutes of the City Council Meeting on May 13,
2014.
e. Approval of Minutes of the Committee of the Whole Meeting
on May 27, 2014.
VIII.
IX.
Public Comment will be requested throughout meeting.
Other Business
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a. Administrator Job Description and Ordinance O-14-103
b. Consideration of an increase in the City’s contribution of Hotel
Motel Tax by $2,500 for 2014 to Henry County Tourism.
c. O-14-104 Amended 2012 Tax Levy Ordinance for the City of
Geneseo, Henry County, Illinois for the Fiscal Year Beginning
July 1, 2013 and ending June 30, 2014.
d. O-14-106 An Ordinance Adopting the Budget for all Corporate
Purposes of the City of Geneseo, Illinois, In Lieu of the
Appropriation Ordinance for the Fiscal Year Commencing on
the First Day of July, 2014 and ending on the Thirtieth of June,
2015.
e. R-14-101 Resolution to allow the Mayor to enter into an
agreement with Twin States for Network Service and Technical
Support.
f. Consideration to purchase the Rotary Fan Press for the
Wastewater Treatment Plant.
g. Consideration of quotes for Park and Cemetery mowing
equipment.
h. Consideration to approve the Water Distribution Leak Survey.
(handouts at meeting)
i. Consideration of the redesigned Disc Golf Signs.
j. Consideration of Resolution R-14-100 Surplus Property, 2001
Freightliner.
k. Consideration of Mobile Radar Sign with $3,100 trade in.
l. Consideration to purchase a new Underground Locator from
MidAmerican Technology, Inc.
m. Approval of the appointment of the Municipal Hearing Officer.
n. A consideration of a proposal for Executive Recruitment
Services
o. Consideration of R-14-102 a Resolution allowing the Mayor to
enter into an agreement for Music Licensing for Governmental
Entities.
X.
XI.
Bills for the Month of May
Public Comment
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XII.
Adjournment
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City of Geneseo, Henry County, Illinois
Committee of the Whole Meeting
April 22, 2014
Pledge of Allegiance
Roll Call
The City Council of the City of Geneseo met Tuesday April 22, 2014 at the Council Chambers, 115 South
Oakwood Avenue. Mayor Nadine Palmgren called the meeting to order at 6:00 pm. Alderman Doug Crow,
Keith Kennett, James Roodhouse, Jason Robinson, Robert Wachtel, Carl Freeman and Justin Snodgrass
answered roll call. Others in attendance included City Clerk Loree K Phlypo, Directors Rice and Opsal, Chief
Piotrowski, City Accountant Karen Brandau, Consultant Jim Hughes, City employees, retired City employees,
representatives from the Republic Newspaper, The Dispatch Newspaper, Channel 6 News and Ancel Glink
Attorneys Margaret Kostanopolis and Derke Price.
Kathy Allen offered a prayer for the City.
Public Works – City Owned 6 Acres
Director Rice stated that the gentleman that currently farms the 6 acres that the City purchased has $825
invested in fall work in the property. He stated that he would like to know what Council wants to do either
lease for another year to for $1,000 or go out for bids.
After a brief discussion it was agreed to take it to City Council to offer the lease to the current farmer for
$1,000.00.
Public Works – Auction in the City Park
Director Rice stated that Sherman Roland would like to auction off a motor home with 100% of the proceeds to
the Wounded Warrior Fund. He stated that Mr. Sherman is renting a shelter in the park and he has asked us to
close off Pearl St. for the auction. He stated that this function is endorsed by the VFW.
Discussion took place and there was a concern over the Farmers Market functioning that day. Director Rice
stated that this wouldn’t interfere with the Farmers Market.
Public Works – Fireworks 2014
Director Rice stated that he would like to send out the letters for donations to the Fireworks Fund from local
businesses. He stated that he plans to use J&M Displays again this year and rent the land from Mark Anderson
for $100 to fire off the fireworks.
Public Works – Hiring of a Plumbing Inspector – INFORMATION ONLY
Inspector Mills stated the Doyle James a retired Rock Island Plumbing Inspector has been hired for the City of
Geneseo part time Plumbing Inspector. He stated that he will only work a 1,000 hours a year and that he was
endorsed by the State Inspector.
Administration – A.B.A.T.E. Proclamation
Mayor Palmgren proclaimed the month of May as Motorcycle Awareness Month.
Administration – General Liability Insurance
HRS Jill Laingen stated that the City needs to go out for RFP’s for the General Liability Insurance.
There was a short discussion confirming that this RFP would include Property, Casualty and Workers
Compensation insurance.
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Administration – Event Liability Insurance
Consultant Hughes stated that this mainly applies to the Ice Cream Socials that are held in the City Park. He
stated that this creates an additional expense to the Organization that is causing some organizations to not be
able to participate in the Ice Cream Socials. City Clerk Phlypo stated that some organizations have contacted
me stating that the liability insurance requirement will make it impossible for them to participate.
Discussion took place and an option to requiring liability insurance was to keep the liability for the Ice Cream
Socials as part of the City’s exposure and not require it of the organizations.
Administration – Economic Development Incentives Revision
Consultant Hughes stated that the current TIF area allows for specific rebates of sales tax, utility bills and he
would like to expand it to City wide.
Administration – Review City Administrator Job Description and Ordinance
Mayor Palmgren stated that she would like to see an interim administrator in place for a period of about 5
months. She stated that this would give us time to look for a permanent one. She stated that she would like to
see the qualifications upgraded to a Master’s degree with 5 years of experience in Public Management and have
a strong financial background. John Philips who is a former City Administrator from Rock Island is assisting
the Mayor with information on the City’s search for an Administrator. Mayor Palmgren stated that the job
description and the current ordinance are included in the packet and if you would like to discuss it further you
can contact her.
Administration – Review of City Code regarding Protocol for Mayor Pro-Tem
City Attorney Thurman stated that Mayor Pro-Tem is on an as needed basis. According to statute a Mayor ProTem is appointed only in the event that the Mayor cannot perform their duties; he went on to say that in the
event that the Mayor is not available for a meeting then the Council would appoint a “Chairman” to run the
meeting for that night. Derke Price from Ancel Glink Law firm stated that actually the City Clerk can call the
meeting to order and then the Council can vote on a chairman for that particular meeting.
Administration – Summer Seasonal Employees & Fall Co-op Program
Director Opsal stated that he has Co-op students paint and mow and perform duties that he then doesn’t have to
have the higher waged employees perform. HRS Laingen stated that these are part-time employees and the
participants are guaranteed 15 hours a week through the school program.
City Attorney – Protocol for consulting City Attorney prior to outside legal counsel
Mayor Palmgren stated that she feels that the protocol needs to be any legal matter is brought to Virgil first and
he decides whether or not he needs to consult a municipal law source. She stated that Virgil is the current City
Attorney and is on retainer there is no reason to bypass him.
Electric Department – Declaring Surplus Equipment
Director Opsal stated that he would like to surplus two trailers that the Electric department has; a 1981 Barr
Trailer and a 1995 Reel Trailer. He stated that he would then like to purchase as a replacement a Single Reel
Trailer.
Public Safety – Special Event Liquor Licenses
Chief Piotrowski stated that there have been businesses that carry a current liquor license that would like to
have more special events during the year and therefore that they would like the City to consider increasing the
number of special event liquor licenses that it allows during the year. He stated also that we may need to
consider changing the application time period; the state requires 15 days and the City requires 45 days. He
stated that places that hold a package license would like to have tastings which would require it to change to
non-consumption on the premises to consumption on the premises. He stated that he and the City Attorney
would work on the changes.
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Public Comment – Mayor Palmgren asked for public comment after each agenda item so that the public can be
more involved.
Executive Session – Mayor Palmgren asked for a motion to enter Executive Session at 8:30pm. Motion
by Freeman, second by Wachtel to enter into Executive Session at 8:30 pm under 5ILCS 120/2(c)(11)
Litigation, when an action against, affecting or on behalf of the particular public body has been filed and
is pending before a court or administrative tribunal, or when the public body finds that an action is
probable or imminent, in which case the basis for the finding shall be recorded and entered into the
minutes of the closed meeting, and also 5ILCS 120/2(c)(6) The setting of a price for sale or lease of
property owned by the public body.
Motion by Snodgrass, second by Freeman to reenter the Committee of the Whole meeting at 8:50 pm.
Motion by Freeman, second by Wachtel to move all the Committee of the Whole agenda items to the City
Council agenda for approval.
Voice Vote: All Ayes
Motion Carried
Adjournment
Motion by Freeman, second by Beck to adjourn the meeting at 8:51 pm.
Motion Carried
Respectfully submitted,
Loree K. Phlypo
City Clerk
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Special City Council Proceedings
April 22, 2014
PLEDGE OF ALLEGIANCE
ROLL CALL
The City Council of the City of Geneseo met Tuesday, April 22, 2014 at the Council Chambers,
115 South Oakwood Avenue. Mayor Nadine Palmgren called the meeting to order at 8:54PM.
Aldermen Doug Crow, James Roodhouse, Jason Robinson, Carl Freeman, Keith Kennett, Robert
Wachtel, Howard Beck and Justin Snodgrass were in attendance, Also in attendance were City
Clerk Loree K. Phlypo, Directors Opsal, Rice, Building Inspector Mills, and Chief Piotrowski,
City Accountant Karen Brandau, Ancel Glink Attorney’s Margaret Kostopulos and Derke Price,
the press, present employees, retirees and residents.
Mayor Palmgren stated that she promised to save the tax payers money, give the citizens a voice,
and put an administrator in place. The idea to consolidate the City Council and the Committee of
the Whole was in an effort to save money. Employees would not have to attend two meetings
that hold a discussion at one meeting and just restate the item and vote at the other meeting. She
stated that she felt that it could be done in one meeting. She stated that the Special City Council
meeting agenda that was posted on April 17th which called for investigation into purported
changes to the meeting date of the Committee of the Whole was unnecessary as the meeting took
place as scheduled.
Mayor Palmgren stated that the environment has been hostile toward her in what she believes is
an attempt to control and silence her. She stated that it was her hopes to have the Committee of
the Whole and the City Council on the same night in an effort to get information out to the
Public. On Thursday the 17th Alderman Crow brought in an agenda wanting to censure the
Mayor and terminate one of her staff. After review by the City Attorney and the Mayor they
determined that it could open up the City to possible litigation to post the agenda identifying
them and the Deputy City Clerk who received the agenda was told not to post it. On Friday the
18th Alderman Crow and Wachtel posted it publically anyway and called the Police Department
over to witness it.
In an attempt to circumvent the personnel policy and discipline policy 3 Aldermen posted a
Special City Council Meeting Agenda identifying an employee. This agenda was then removed
and a second agenda was posted replacing the employee’s title with the word “employees”. She
stated that in Section 1.05 of the Personnel Manual it states; “City Council Members shall not
become involved in direct personnel matters except where provided within this manual”, this
reference is to salaried employees not hourly. Mayor Palmgren asked Aldermen Kennett who he
is investigating the Mayor or the employee. Aldermen Kennett stated that he is investigating the
actions of an employee as related to changing the meeting date of the Committee of the Whole
meeting as an ordinance violation. Alderman Kennett felt that the agenda that was posted was
permissible. Alderman Beck asked what the deadline for the Geneseo Republic was, Lisa Depies
stated that it is Tuesday at 5pm. The City Clerk stated that she had asked on Wednesday if Lisa
could hold a spot as has been requested before that there may be something that needs to go in
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April 22, 2014
the paper. Alderman Snodgrass stated that the conversation that he had with the Mayor led him
to believe that the meeting item would probably be on the Committee of the Whole agenda for
discussion and then Friday when the Republic newspaper came out it was in there that the
meeting was cancelled. Mayor Palmgren stated that once something goes to press there is no
stopping it.
Derke Price stated that he was contacted by 3 Aldermen. The issue is whether the Mayor asked
the clerk to do this or whether the Clerk took it on her own initiative and the Mayor just said that
she is the one that asked her to do it. Derke Price stated that the reason for the specificity on the
agenda is due to the Johnna Mahoney case where she raised the same issue and the City paid
money to her.
Alderman Snodgrass stated that they don’t want to punish anyone. An email was received by the
Aldermen that the Committee of the Whole meeting was cancelled. Alderman Beck and
Snodgrass both had a conversation with the Mayor on the subject and Aldermen Snodgrass was
in favor of going back to one meeting but assumed that it would be on the Committee of the
Whole meeting agenda for discussion. Snodgrass stated that all we were asking is that you
respond with a I’m sorry I made a mistake and we will talk about it at the next meeting.
Alderman Snodgrass stated that the Mayor did not return emails or phone calls on the subject.
Mayor Palmgren stated that she had multiple calls into Alderman Wachtel and Kennett with no
response. She stated that according to the Open Meetings Act a regularly scheduled meeting can
be rescheduled with notification of 10 days.
City Clerk Phlypo stated that no one came in to talk to her about this. She stated that she has
never denied anyone anything and her door is always open.
Alderman Beck stated that he feels like we are just going to move in circles on this so he is going
to make a motion to adjourn.
ADJOURNMENT
Motion by Beck, second by Freeman to adjourn the meeting at 9:25PM.
VOICE VOTE. 8AYES. 0 NAYS.
MOTION CARRIED.
By:
LOREE K. PHLYPO
CITY CLERK
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April 22, 2014
STATE OF ILLINOIS
COUNTY OF HENRY
CITY OF GENESEO
)
) SS
)
I, Loree K. Phlypo, City Clerk of Geneseo, Henry County, Illinois, do hereby certify that the
foregoing are the original minutes of the City Council Meeting on April 22nd, 2014 of the City
Council and that said minutes consisting of one page was approved at the legally convened
regular meeting of the City Council meeting on May 13th, 2014.
IN WITNESS WHEREOF, I have hereunto affixed my official signature and the seal of the City this
____day of May, 2014.
(Seal)
By:
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Special City Council Proceedings Addendum
April 22, 2014
Second Meeting
ROLL CALL
The City Council of the City of Geneseo met Tuesday, April 22, 2014 at the Council Chambers,
115 South Oakwood Avenue. Mayor Nadine Palmgren called the meeting to order at 9:26PM.
Aldermen Doug Crow, James Roodhouse, Jason Robinson, Carl Freeman, Keith Kennett, Robert
Wachtel, Howard Beck and Justin Snodgrass were in attendance, Also in attendance were City
Clerk Loree K. Phlypo, Directors Opsal, Rice, Building Inspector Mills, and Chief Piotrowski,
City Accountant Karen Brandau, Ancel Glink Attorney’s Margaret Kastanopolis and Derke
Price, the press, present employees, retirees and residents.
a. Council member falsely posing as Mayor Pro-Tem without authority
The City Clerk stated the Alderman Wachtel came into her office and stated that
Ancel, Glink wanted copies of the emails between her and the Mayor with regards
to the proposed meeting change and that as Mayor Pro-Tem he didn’t have to fill
out a FOIA request. The City Clerk gave him the documents. Alderman Wachtel
denied stating he was Mayor Pro-Tem.
b. Council member violating proper FOIA procedure in obtaining documents
The City Attorney stated that as Aldermen a FOIA is not needed for documents.
c. Council member without authority contacting law firm of Ancel & Glink posing
as authorized agent for City of Geneseo incurring attorney fees to the liability of
the City
Aldermen Beck asked if there was an ordinance or resolution that states that
Alderman Wachtel acted outside of his ability. Mayor Palmgren stated that the
City of Geneseo doesn’t have a contact with Ancel, Glink for service.
d. Council member in violation of City of Geneseo Ethics Code Sec.11.01(D) in
participating in political activities as follows:
1. Solicitation of names on Petition for mayor for Linda Vanderleest
2. Dissemination of a political letters to the residents of the City of
Geneseo in support of candidate for prior mayor Linda Vanderleest
3. Publication of a political letter to the editor in the Geneseo
Republic on March 14, 2014, in support of prior mayor Linda
Vanderleest
Derke Price stated that these items are part of freedom of speech and there was
no violation made.
e. Issuance of a false press release after forced resignation
No Action
f. Violation of open meetings act by modification of City Tax Levy without
publicly posting and without a proper vote by City Council which decreased
monies to the police pension
Mayor Plamgren said that the 2012 tax levy was filed with the County and was
over 105% and the County Clerk contacted the Mayor and Jim Hughes and a
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April 22, 2014
Second Meeting
letter was sent from Jim Hughes stating to take the overage out of the Police
Pension levy. It wasn’t brought back to the City Council or re-voted on.
Alderman Beck asked do you mean that a different levy amount was applied then
what we voted on. Mayor Palmgren stated yes. Jim Hughes stated that Barb Link
wanted an answer right away. Alderman Kennett stated that they are in better
shape than they were. Police Retiree Tom Daly stated that the Police Pension
fund has been underfunded by the City for so long and now due to policy changes
the City is being forced to bring it up to date. The City always gives us less then
what we ask for. The police pension is solid due to their smart investing policies
not because of the City. Alderman Beck stated that he understands that an answer
was needed immediately by Mr. Hughes and that it was a technical issue and
difference of processes, but he would make a motion for the staff to find $6,000 to
give back to the Police Pension fund at the next City Council meeting. Alderman
Wachtel seconded the motion.
g. Removal of City property regarding PST computer file
Mayor Palmgren stated that in the Mayor’s office the computer is gone and she
understands that it was the personal laptop of Mayor Van Der Leest, but along
with it went the City files. In the event that we are faced with litigation or
something we would need those files. Alderman Snodgrass asked if the files were
backed up on the server and City IT Dave Kepner stated that the backup was
initiated only yesterday. Mayor Palmgren also stated that there is an Android
phone that is missing also and needs to be returned. HRS Laingen has sent an
email asking for the phone to be returned and has gotten no response.
B.
Possible hearing and Resolution of Censure of elected officials
Alderman Beck stated that he saw no need for Censure of any elected officials, unless
anyone else does.
Public Comment
Mayor Palmgren stated that her wish is to have everything transparent for the residents of the
City. She doesn’t want any meetings like the one that took place on Saturday January 26, 2014
at 8am. Alderman Freeman stated that was the meeting for the rewording of Jim Hughes
contract.
Alderman Beck stated that he would like to put this meeting behind him an
ADJOURNMENT
Motion by Beck, second by Freeman to adjourn the meeting at 9:53PM.
VOICE VOTE. 8AYES. 0 NAYS.
MOTION CARRIED.
By:
LOREE K. PHLYPO
CITY CLERK
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April 22, 2014
Second Meeting
STATE OF ILLINOIS
COUNTY OF HENRY
CITY OF GENESEO
)
) SS
)
I, Loree K. Phlypo, City Clerk of Geneseo, Henry County, Illinois, do hereby certify that the
foregoing are the original minutes of the City Council Meeting on April 22nd, 2014 of the Special
City Council and that said minutes consisting of one page was approved at the legally convened
regular meeting of the City Council meeting on June 10th, 2014.
IN WITNESS WHEREOF, I have hereunto affixed my official signature and the seal of the City this
____day of June, 2014.
(Seal)
By:
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City Council
115 S. Oakwood Ave, Geneseo, IL 61254
May 13, 2014
ROLL CALL
The City Council of the City of Geneseo met Tuesday, May 13, 2014 at the Council Chambers,
115 South Oakwood Avenue. Mayor Nadine Palmgren called the meeting to order at 6:00 PM.
Aldermen Doug Crow, Howard Beck, Carl Freeman, Keith Kennett, Robert Wachtel and Justin
Snodgrass, and Jason Robinson were in attendance, James Roodhouse was absent. Also in
attendance were City Attorney Virgil Thurman, City Clerk Loree K. Phlypo, Directors Opsal,
Rice, Building Inspector Mills, and Chief Piotrowski, City Accountant Karen Brandau, HRS Jill
Laingen the press, Cathy Foes from Henry County Tourism, and various audience members.
Proclamation
Mayor Palmgren affirmed the City’s support to the A.B.A.T.E. movement by proclaiming May
to be Motorcycle Awareness Month in the City of Geneseo.
Chamber of Commerce
Brian DeJohn represented the Chamber. The Geneseo Entertainment Guide was handed out and
was distributed to Chamber Members, the lobby at City Hall and can be viewed online. The
Chamber Scholarship Committee will be presenting to the scholarships to the winners tomorrow
night. The Rock the Rail permits from the State will be back in the next two weeks for
finalization of that event. Elizabeth Ann’s will be having an open house on Saturday with
samples for those who attend. Promote Geneseo will be hosting a bus trip on June 26, 2014,
there will be 40 people on the first bus trip and the participants will attend two art activities, one
at Smith Art Studio and the other one at Geneseo Art League. For more event information vist
the Chamber web site at www.geneseo.org.
Engineer’s Report
Greg Rychaert City engineer reported that the water main project has started and the survey is
done and after the design is completed the permits will be issued.
Mayoral Comments
Mayor Palmgren asked that the Mayoral comment be moved to later in the meeting.
Recognition of Alderman Betcher
Mayor Palmgren wanted to honor Alderman Betcher for his contributions to the Council and his
service, working on the Vision 2020 project for the City. He was unable to attend the meeting
but will be presented with a plaque.
Consent Agenda
Mayor Palmgren asked to withdraw minutes from April 22, 2014, so that the Clerk could work
on them more. Mayor Palmgren wanted the item Protocol Mayor Pro-Tem to be informational
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only.
Alderman Wachtel made a motion with a second by Snodgrass to move the following other
consent agenda items to Other Business; City Council minutes from April 8, 2014, City
Council Second Session minutes from April 8, 2014, Ad hoc Committee minutes from May
3, 2014, Solicit Proposals for 2015 General Liability Insurance including workman
compensation, and Protocol regarding Mayor Pro-Tem.
ROLL CALL VOTE:
AYES:
7 Crow,Freeman,Snodgrass,Beck,Wachtel,Robinson,Kennett
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Roodhouse
Motion Carried
Henry County Tourism – Cathy Foes presentation, consideration of a request for a portion
of hotel tax
Cathy Foes from Henry County Tourism made a presentation to the City Council on what her
organization offers. Marketing for Geneseo would include tours, the sports market, and tapping
into the Hennepin Canal Renaissance for tourism, as well as the future passenger rail that is set to
have a stop here in town. The Chamber of Commerce promotes tourism in Geneseo within a 50
mile radius and Henry County Tourism would market Geneseo to the outside world. Tourism
growth is not immediate but takes steps to build it. The City gave the tourism group $7500.00
last year and this year they are asking for $21,000.00 as a 50% match to state grant funds, this is
the amount that Annawan, Galva, and Kewanee contribute and combined this would allow for a
larger grant to be written. With a contribution of $21,000.00 this would allow the making of a 3
minute commercial, the only stipulation is that it would be broadcast at least 50 miles away from
the area. There is growth potential for the current events such as Trains, Planes, and
Automobiles and the Christmas Walk. With the addition next year of the passenger rail Geneseo
will be very busy, this could be a destination stop for our events as well as to other areas.
Motion by Wachtel, second by Freeman to move the request by the Henry County Tourism
for a portion of the hotel tax to the next Committee of the Whole for further discussion.
VOICE VOTE. ALL AYES.
MOTION CARRIED.
CONSIDERATION OF APPROVAL OF 2012 TAX LEVY BUDGET MODIFICATIONS
The County Clerk notified the City that the tax levy was over 105%. Jim Hughes sent a letter to
the County Clerk stating that the monies needed to come out of the police pension levy to bring it
down below the 105%. To replace the money that the police pension will be lacking it will come
out of the general fund as reported by the City Accountant. City Accountant spoke to Jim
Hughes within the last 2 weeks for a better understanding as to where the money will come from.
Tom Daly from the police pension board reports to the state what is levied and what is collected
and without all the levied money being collected this would change the funding ratios.
Alderman Snodgrass wanted to not vote on this, since the funding year isn’t over with yet there
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May 13, 2014
is no issue.
Motion by Kennett, second by Freeman to move a cleaned up copy of the 2012 Tax Levy
Budget to the June City Council for approval.
MOTION CARRIED.
Consideration to allocate to police pension fund the full amount of $210,000.00 budgeted
for the July 1, 2013 through June 30, 2014 fiscal year.
Alderman Snodgrass felt that for clarity’s sake, because it was going to be transferred anyway he
would make the motion.
Motion by Snodgrass, second by Robinson to allocate to the police pension fund the full
amount of $210,000.00 budgeted for the July 1, 2013 through June 30, 2014 fiscal year.
VOICE VOTE. 6 AYES. BECK - ABSTAIN. 1 ABSENT.
MOTION CARRIED.
Consideration of approval of an Interim City Administrator
Alderman Wachtel made a motion to delay this item. Alderman Beck struggles with the wording
and wanted clarification as to what was being voted on. City Attorney Thurman clarified the
item saying that it was consideration of approval of the process to move forward to select a City
Administrator and move to City Council for approval. Alderman Robinson felt that there wasn’t
enough information on the process of hiring an administrator. Mayor Palmgren assured
Robinson that all the emails on the process that were sent out to all aldermen he received also.
Alderman Beck requested that the next interviews were more open with information to the
aldermen not on the committee. Alderman Wachtel had a problem with the job description and
not knowing what duties they will be responsible for. Alderman Beck stated that this would just
be to declare that the City has a vacancy in this position. Mayor Palmgren sited legal issues with
hiring a contracted administrator versus a temporary employee in that position, as a contract
employee they cannot handle personnel issues and as a temporary employee they can, so the City
needs to be careful as to what capacity they bring someone in under.
Motion by Snodgrass, second by Freeman to approve the position of interim City
administrator.
MOTION CARRIED.
CONSIDERATION TO ALLOW THE MAYOR TO SIGN AND THE CITY TO ENTER INTO A LEASE WITH
DEAN OLSON TO FARM THE 6 ACRES PURCHASED BY THE CITY FOR THE YEAR 2014 IN THE
AMOUNT OF $1,000.
Alderman Freeman thought that a thousand dollars was a low fee and Director Rice stated that
because of the location and small acreage that this is what was charged in the past. Alderman
Beck felt that the length of the lease needed to be changed to December 1, 2014 or when the
crops are off the field. Attorney Thurman thought that a letter indicating that Mr. Olson should
get permission be for any fall work is done would be in order also.
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Motion by Wachtel, Second by Crow to allow the Mayor to sign and the City to enter into a
lease with Dean Olson to farm the 6 acres purchased by the City for the year 2014 in the
amount of $1,000.00.
MOTION CARRIED.
TO USE J&M DISPLAYS FOR THE CITY FIREWORKS DISPLAY FOR 2014 AND
TO SEND OUT LETTERS TO BUSINESSES SEEKING DONATIONS TO BE USED TO PAY FOR THE
FIREWORKS DISPLAY AND TO RENT LAND FOR $100 FROM MARK ANDERSON FOR A LAUNCHING
AREA.
CONSIDERATION
No Discussion
Motion by Freeman, second by Beck to approve using J&M Displays for the City
Fireworks display for 2014 and to send out letters to businesses seeking donations to be
used to pay for the fireworks display and to rent the land for $100 from Mark Anderson
for a launching area.
MOTION CARRIED.
Consideration of revised economic development incentive ordinance upon City Attorney
review.
City Attorney felt that he hasn’t had enough time to review the document and he would like
more time. Alderman Beck added that the every applicant is evaluated on a case by case
situation. Mayor Palmgren would like an internal budget impact study done to determine the
impact on the City by opening the incentives up citywide.
Motion by Wachtel, second by Freeman to delay this item to the Committee of the Whole
on May 27, 2014.
MOTION CARRIED.
Consideration of updated City Administrator job description and ordinance.
No discussion
Motion by Wachtel, second by Beck to move the consideration of updated City
Administrator job description and ordinance to the Committee of the Whole on May 27,
2014 for discussion.
MOTION CARRIED.
Consideration of event liability insurance for special events that are held on City property.
This item was brought up specifically about Ice Cream Socials in the City Park. It was a
recommendation by the IML but not required. It was added as a requirement to the Ice cream
Social applications last fall. Alderman Beck felt that in some instances proof of liability
insurance would be needed so he would like to see it on the next Committee of the Whole agenda
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May 13, 2014
for further discussion.
Motion by Beck, second by Freeman to not require proof of general liability insurance for
Ice Cream Socials held by non-profits at the City Park for 2014.
MOTION CARRIED.
Consideration of summer seasonal employees & fall Co-op program
HRS Laingen stated that she is waiting to get the approval to start looking at the applicants.
Director Opsal says the program is wonderful. Those hired would start in the summer as
Seasonal then would become a Co-op employee in the fall when school starts. Alderman Crow
asked about the paragraph on the job description that says that they will 15 hours a week in
conjunction with the Geneseo School District and how can they be Seasonal. The seasonal
positions have a different job description that they would fall under. Alderman Kennett asked if
this would then exclude retirees from being able to work Seasonal and Director Rice said that
would still be an option.
Motion by Freeman, second by Crow to approve summer seasonal employee & fall Co-op
program.
ROLL CALL VOTE:
AYES:
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Roodhouse
Motion Carried
Consideration of protocol for consulting the City Attorney prior to outside legal counsel
City Attorney Thurman addressed the council by saying that there are some areas that are not his
expertise and that he would be the first to say if he felt that an issue was out of his expertise and
that it needed to be looked at by outside council. Review of the Charter showed that under
Article 5, Section 1 the City Council appoints the City Attorney, whereas the Municipal Code
allows the Mayor to appoint the City Attorney. The Special Charter provisions take precedence
over the Municipal Code except under a few exceptions where the Municipal Code says it
supersedes the Charter. Election law is one of those exceptions due to the process needing to be
standardized. The Charter appointment is limited to the City Attorney with regards to attorney’s
that would handle specialized issues there are statutory provisions and section 8-7-1b of the
Municipal Code says the Corporate Authority can appoint special City Attorney’s to handle
special matters and can do so for a period of time of over a year but only the length of the term of
the Mayor that is sitting when that particular attorney is hired. Corporate Authority is clearly
defined in case law to include the Mayor and City Council. The former Mayor and City Council
clearly provided for occasions when outside legal Counsel was needed. Technically the way the
statute reads that ends when that Mayor’s term is over. We don’t have anything with the current
Corporate Authority showing that they have hired outside Counsel at this point. City Attorney
Thurman stated that he has 34 years of City experience and he would like to have a proper
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May 13, 2014
protocol in place that says that any issues that come up that he is approached first to decide if it’s
within his area of expertise. He would like the opportunity to make that judgment. According to
Statute 8-7-1b it doesn’t allow for 3 Councilmen to hire outside legal Counsel for the City.
Alderman Beck asked that a draft for the Protocol be brought to the Committee of the Whole for
wording review. Alderman Snodgrass handed out an ordinance that he engaged Ancel, Glink to
create pertaining to the Authorization of the Aldermen of the City Retaining Independent
Legislative Counsel. Alderman Snodgrass made a motion to move this ordinance and whatever
documents that Virgil felt he needed to the Committee of the Whole, Alderman Wachtel
seconded it. Mayor Palmgren shared an Ancel Glink bill that she received that covered the
Committee of the Whole and Special City Council meetings that Aldermen asked them to attend.
This bill totaled $6,037.50.
Alderman Wachtel called forward Clarence Johnson in consideration of his time. Mr. Johnson
wanted to lodge a complaint with Building Inspector Mills about a roofing job site that he feels is
not permitted by out of town contractors. Mayor Palmgren assured Mr. Johnson that since Mr.
Mills was not at the meeting that she would have Mr. Mills call him and address his concerns.
Consideration to allow Sherman Roland to conduct an auction in the City Park of a motor
home with 100% of the proceeds being donated to the Wounded Warrior Fund.
No Discussion
Motion by Snodgrass, Second by Freeman to allow Sherman Roland to conduct an auction
in the City Park of a motor home with 100% of the proceeds being donated to the
Wounded Warrior Fund.
MOTION CARRIED.
CONSIDERATION OF RESOLUTION R-14-096 AUTHORIZING THE SALE OF SURPLUS PERSONAL
PROPERTY
This request was so that Director Opsal can dispose of the Electric departments old bucket truck
as soon as the new one comes in.
Motion by Snodgrass, second by Freeman to approve resolution R-14-096 authorizing the
Sale of Surplus Personal Property.
MOTION CARRIED.
CONSIDERATION OF SALE OF MUNICIPAL PROPERTY AT 433 EAST NORTH STREET
Resident Ann Hutchinson asked what portion of the property at 433 East North st. is going to be
sold and what will it be developed as. Director Opsal stated the grassy area in front of the office
building. It was decided that before anything else is declared that they should discuss it in
executive session.
Motion by Beck, second by Wachtel to move this item until after Executive Session.
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May 13, 2014
MOTION CARRIED.
PUBLIC SAFETY
Consideration for approval to purchase Public Safety radios
After reviewing the current police department repeater system it appears that a digital system
may have better capabilities for the Police Department officer’s safety. Chief Piotrowski would
like explore options to switch to a digital repeater system and the replacement of mobile radios
may be needed also. The 911 board requested that we use a standard analog radio system and
would like the systems to be compatible with the PSAPs of Kewanee and Henry County. If the
City commits to maintaining the 911 PSAP in Geneseo the 911 board has approved 50% of the
total cost of the system.
Motion by Freeman, second by Beck to approve the purchase of Public Safety Radios.
ROLL CALL VOTE:
AYES:
NAYS:
0
ABSTAIN: 0
ABSENT:
1 Roodhouse
Motion Carried
Alderman Snodgrass asked that the Minutes from April 8th first session have a correction made;
Former Mayor Van Der Leest nephew was being inducted in the Honor Society rather than
abducted.
Motion by Beck, second by Snodgrass to approve minutes from City Council April 8, 2014
First Session with correction.
MOTION CARRIED.
Consideration to approve City Council minutes from the meeting on April 8th, 2014 Second
Session
Motion by Snodgrass, second by Freeman to approve as written the minutes from second
session April 8, 2014
MOTION CARRIED.
Consideration to solicit proposals for 2015 General Liability Insurance including Workman
Compensation.
Motion by Beck, second by Freeman to solicit proposals for 2015 General Liability
Insurance including Workman Compensation.
MOTION CARRIED.
Approval of the minutes of the Administrative Interview meeting from May 3, 2014.
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City Council
May 13, 2014
Motion by Beck, second by Freeman to approve minutes from Administrative Interview
meeting from May 3, 2014.
MOTION CARRIED.
BILLS FOR THE MONTH OF APRIL
Motion by Beck, second by Wachtel to approve the bills for the month of April.
MOTION CARRIED.
PUBLIC COMMENT
NONE
MAYORAL COMMENT
Mayor Palmgren stated that she would like to review all the TIF’s to ensure that they are setup
correctly and that they have all been approved by the City Council. The Bestor Dr and Route 82
TIF currently has a negative balance and that is being looked into. The Sav-A-Lot agreement
has incentives that total $1.9 million dollars and she is going to review it. Alderman Beck stated
that the Council would like to be a part of the TIF discussions and investigations.
EXECUTIVE SESSION
Pursuant to Property matter pursuant to: 5 ILCS 120/2(c)(6) The setting of a price for sale or
lease of property owned by the public body.
Motion by Freeman, second by Snodgrass to enter into Executive Session at 8:05 P.M.
MOTION CARRIED.
REOPEN CITY COUNCIL MEETING
Motion by Freeman, second by Wachtel to open City Council meeting at 8:57 P.M.
MOTION CARRIED.
ACTIONS AFTER EXECUTIVE SESSION
Consideration of the sale of municipal property at 433 East North Street
Motion by Beck, second by Wachtel to put the item in Abeyance.
MOTION CARRIED.
Mayor Palmgren stated that she is looking into what happened to the Welcome to Geneseo sign
that was located out by the new Casey’s. Alderman Kennett stated that it was moved due to
Casey’s storm water pipe running right through that location. Alderman Snodgrass agreed that
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May 13, 2014
was the reason that it was moved. Mayor Palmgren stated that it was a $10,000 sign and that it
cost $4,000 to move it.
ADJOURNMENT
Motion by Beck, second by Freeman to adjourn the meeting at 9:01P.M.
MOTION CARRIED.
By:
LOREE K. PHLYPO
CITY CLERK
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Committee of the Whole Meeting
May 27, 2014
Pledge of Allegiance
Roll Call
The City Council of the City of Geneseo met Tuesday May 27, 2014 at the Council Chambers, 115 South
Oakwood Avenue. Mayor Nadine Palmgren called the meeting to order at 6:00 pm. Alderman Doug Crow,
Keith Kennett, James Roodhouse, Jason Robinson, Robert Wachtel, Carl Freeman, Howard Beck and Justin
Snodgrass answered roll call. Others in attendance included City Clerk Loree K Phlypo, Directors Rice and
Opsal, Chief Piotrowski, City Accountant Karen Brandau, HRS Jill Laingen, Water/Wastewater employees
Dave Geary, Vince Newton, and Ancel Glink Attorney Derke Price.
Chamber of Commerce Music Licensing for Government Entities Presentation
Brian DeJohn presented an option for licensing to play music downtown. There are 10 speakers downtown so
that music can be played during special events. In the past the licenses have been paid for individually. This
proposal is for Music Licensing for Government entities and is a contract for a year. The cost is based on
population. Our current population would require a fee of $330 per year with any event that generates over
$25,000 in gross revenue there is a 1% fee. Brian would like the City to consider taking entering into this
agreement and the Chamber would pay the fee.
Alderman Beck asked that instead of taking one vote to move everything to City Council that they vote after
each item so that it doesn’t get confusing.
Motion by Wachtel, second by Beck to instruct the City Attorney to draft a resolution allowing the
Mayor to enter into an agreement with BMI Music Licensing for Government entities.
ROLL CALL VOTE:
AYES:
8 Crow,Freeman,Snodgrass,Beck,Kennett,Roodhouse,Betcher,Wachtel
NAYS:
0
ABSTAIN: 0
ABSENT:
0
Motion Carried
CSO Fowl within the City Limits
CSO Dennis Mallum is charged with the task of enforcing the City ordinances and as it sits now there is no
ordinance specifically that applies to keeping fowl within the City. City ordinance now states that if you have
5 or more acres then you are considered a farm and you can keep fowl. Resident Kristin Mortenson started a
petition to allow 6-8 chickens to be kept within the City limits. She along with several other residents attended
the meeting and are in support of keeping chickens. It was stated that why should someone be limited if they
can’t afford 5 acres. They believe that everyone should have access to natural organic chicken eggs. Kristin
stated that the parameters would be outlined coops would have to be kept clean, they would have to be a certain
distance away from neighbors, and no roosters. Supporters of chickens within the City limits stated that a few
chickens don’t equal farming. Kristin stated that she has heard more complaints about multiple barking dogs
and nothing about the chickens that are in town. There are several Cities within the Quad Cities that allow
chickens within the City limits, examples are Silvis, Moline and Rock Island. Mayor Palmgren asked Ms.
Mortenson if she could come back to a Committee of the Whole meeting with some parameters for the
ordinance that would allow fowl within the City Limits. Alderman Beck asked for examples of ordinances from
local towns that have voted to allow chickens within their City Limits.
Motion by Wachtel, second by Freeman to have City Attorney Thurman prepare clarification of the
current ordinance addressing fowl in the City limits.
ROLL CALL VOTE:
AYES:
NAYS:
0
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ABSTAIN: 0
ABSENT:
0
Motion Carried
Motion by Wachtel, second by Snodgrass to move the item Chickens within the City Limits to Abeyance
to allow for time to research the item further.
ROLL CALL VOTE:
AYES:
NAYS:
0
ABSTAIN: 0
ABSENT:
0
Motion Carried
Henry County Tourism – Request for 50% of Hotel/Motel Tax
Cathy Foes from the Henry County Tourism stated that Geneseo currently gives the Henry County Tourism a
stipend every year. The board went from being a membership based organization to a Co-op organization.
Cathy stated that she works with local Chamber organizations. City Accountant Brandau stated that the hotel
motel tax is staying steady and there should be $12,000 in revenues over expenses. Cathy stated that marketing
funds are matched 100% and that the majority of the money has to be spent outside of a 50 mile radius.
Motion by Beck, second by Wachtel to increase the City’s contribution to $2500 for 2014.
Motion Carried
Event Liability insurance for Special Events held on City Property
Alderman Beck wanted clarification on what was passed last month on this subject. City Clerk stated that it
was passed that liability insurance was not required for Ice Cream Socials for the 2014 season and that it would
be further discussed as to what course to take for other events. It was decided that there was a need for
direction through an ordinance with parameters based on profit/non-profit status, type of event and basically
only events open to the public with family events being excluded.
Motion by Beck, second by Freeman to bring an ordinance to the June Committee of the Whole for
further discussion.
Motion Carried
Comments from the Public Hearing on the Budget Adoption
City Accountant Brandau asked if there were any comments on the budget. There were none and the budget
will be approved at the June City Council meeting.
NO ACTION
Twin States Agreement
Director Opsal that he would like to enter into an agreement with Twin States for them to provide network
service and technical support for City Hall Computer Network. He stated that he would like to have the City
Attorney directed to draft a resolution allowing the Mayor to sign this agreement. Alderman Roodhouse asked
for clarifications on the duties and that they seem pretty basic if we have a full time IT guy on staff. Director
Opsal stated that we do have a full time IT guy on staff, and that this is just stating all the possible duties they
could provide. This proposal is for $115 an hour, the City currently uses Orbis and they charge $125 an hour.
Motion by Freeman, second by Snodgrass to move to City Council for approval of a resolution drafted by
the City Attorney to allow the Mayor to sign an agreement with Twin States.
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Motion Carried
Save-a-Lot Development Incentive Package
Alderman Kennett wanted to answer any questions that anyone had on the development agreement. Director
Rice stated that the architectural drawings are almost complete and that they are putting together a total property
picture before they start the project. Once they have everything ready they will then pay a $250 fee and take the
plans to the Plan Commission. City Attorney Thurman stated the in Paragraph 3 there is a time period that may
have to be extended to keep in compliance with the agreement. Mayor Palmgren asked about the 90% rebate on
sales tax that they are going to receive and Alderman Kennett stated that it would be 90% of the sales tax that
Save-a-Lot produced so it would be tax that we wouldn’t have had without them. He stated that there was a
marketing study completed and between 15-20% of Fareway’s current business will probably go to Save-a-Lot
but also the leakage of business to the Quad Cities would slow down and stay local. The audience asked how
many employment positions would be created with this store. Alderman Kennett stated that this would add
approximately 20 FT/PT jobs to the area.
NO ACTION
Revised Economic Development Incentive Ordinance
City Attorney Thurman stated that this ordinance is geared toward retail businesses and that it would follow the
same procedure as it currently does. This would include new or existing businesses. It would expand to City
wide and not just be for the downtown area. Alderman Freeman asked if there had been any feedback from the
downtown businesses. Alderman Kennett wanted to focus on the downtown but have the option to extend
incentives to City wide. Alderman Beck felt that it needed broader clarification.
Motion by Freeman, second by Crow to move this item to abeyance and revisit it at the June Committee
of the Whole.
Motion Carried
Review of necessity of Municipal Hearing Officer vs. Associate Circuit Judge
Mayor Palmgren stated that she would like to review the Munices system that is in place. It has been use for
about 9 months and we aren’t meeting our expenses. It was not meant to be a money maker but it at least needs
to pay for itself. City Attorney Thurman stated that Munices works but so did the court system. Alderman
Freeman stated that we aren’t meeting our expenses.
Motion by Freeman
Died for lack of a second.
Purchasing Policy Review
Mayor Palmgren stated that the Purchasing Policy was included in this packet for review of the dollar amounts.
City Attorney Thurman stated that 2/3rd vote is binding on the City. Resident Gary Joyner stated that the policy
was set up to include Professional Services and they are outside the bid process.
NO ACTION
Protocol for consulting the City Attorney prior to contacting outside legal counsel
City Attorney Thurman stated that he made it clear at the last meeting that an item that needs legal counsel
should be discussed with him and let him determine if it is within his expertise or not. This should be
determined on a case by case basis and then if it is determined that outside legal counsel is needed then the
Aldermen can vote as they wish. He stated that the ordinance that was submitted allows an alderman to call
Ancel/Glink if they don’t get the answer that they want. He stated that part of the turmoil can be avoided and
the arguments can be curtailed by not calling outside counsel to come to the meetings. Alderman Robinson
stated that he reviewed the last 5 years’ worth of invoices from Ancel/Glink and he feels that the billing is very
descript. Alderman Crow stated that they saved the City money in change orders. Alderman Beck feels that the
Protocol should include that the City Administrator would be the go to person to the City Attorney. Alderman
Wachtel stated that he felt that Virgil should have reviewed the Special City Council Agenda that the Mayor
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posted, since it contained accusatory statements against Aldermen. Ancel/Glink Attorney Derke Price stated
that there was nothing wrong with that agenda it was worded appropriately and the Mayor had every right to
post it, just like the agenda that the aldermen posted that named the Mayor and City Clerk was legal due to the
precedence that had been set with the Mahoney case.
Motion by Beck, second by Wachtel to move the Protocol to the Committee of the Whole in June to allow
for more review time.
Motion Carried
City Legal Services
NO ACTION
City Administrator Job Description and Ordinance
Mayor Palmgren stated that this ordinance is model language from John Phillips from Rock Island. The job
description mirrors the ordinance. Words were updated such as “Comptroller and Village”. Alderman Beck
asked that there be some elaboration on the “Removal” section and he would like the flow chart clarified.
Motion by Beck, second by Freeman to move this item to City Council for approval subject to revisions.
Motion Carried
Dewatering Study
Director Rice stated that he has Chief Wastewater Operator Dave Geary and Tracy from Donohue Associates
here tonight to discuss this item. Dave Geary stated that they need a sludge press, the truck that they are
currently using to haul the sludge is from 1986 and isn’t running very well, and they are also having a harder
time finding farmers that will take the sludge. If it was pressed there would be more options for disposal.
Regulations are getting stricter and more technical with all the possible pharmaceuticals that are in the sludge.
The current wastewater plant was designed to dry sludge but the equipment is old and doesn’t operate quite
right. Director Rice stated that he toured the new facility in LeClaire Iowa and they have a Rotary Fan press, it
leaves a smaller foot print and gives you more options for disposal. Director Rice stated that he would like to
get this approved in concept and the final estimated cost is $676,976.00
Motion by Crow, second by Robinson to move to City Council for approval of the Rotary Fan Press.
Motion Carried
Park & Cemetery Mowing Equipment
Director Rice stated that he would like to replace some equipment that is getting old. He stated that he would
like to waive the bid process because he doesn’t want to have an outside business low bid and then when the
equipment needs to be repaired he has to drive 30 miles to get it fixed. He would also like to look at mowing
equipment for the water/sewer departments. Mayor Palmgren asked if this is in addition to the contracted
mowing that we currently are under, he said yes.
Motion by Wachtel, second by Beck to return to City Council with quotes.
Motion Carried
Water Distribution Leak Survey
Chief Water Operator Vince Newton stated that the City used to have this performed every 5 years and now we
haven’t had it done in 10 years. They always find leaks and can then pin point them to within 2 feet of where
they are located. He stated that he would like to get a handle on the water loss.
Motion by Freeman, second by Roodhouse to move the Water Distribution Leak Survey to the City
Council meeting for approval.
Motion Carried
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Disc Golf Signs
Director Rice stated that Mr. Chuck Larson of Rock River Arms would like to donate in memory of his late
brother Mark Larson Disc Golf hole marker signs. Alderman Beck stated that he felt that the company logo
should be smaller and make the memorial part bigger, so that it doesn’t appear to be so much of an
advertisement.
Motion by Wachtel, second by Crow to move to City Council with suggestions of a redesign.
Motion Carried
Removal of non-viable trees
Director Rice stated that all the trees on S. State Street that appear to have died are guaranteed and will be
replanted at no additional expense to the City.
NO ACTION
Surplus Property
Director Opsal stated that his new bucket truck will be coming in mid-June and he wants to be ready to sell his
old one to help finance the new one.
Motion by Roodhouse, second by Freeman to move Surplus Property to City Council for approval.
Motion Carried
Mobile Radar Speed Sign
Chief Piotrowski stated that the Police department has a portable radar speed sign that is currently not working
correctly. He has the opportunity to trade it in to upgrade the equipment. He stated that if we use the same
company we can get a $3,100 trade in toward a new sign.
Motion by Wachtel, second by Roodhouse to move to City Council for approval.
Motion Carried
Chief Piotrowski stated that he has two requests for road closures for information only. One is for Bark in the
Park on Saturday July 19th and the other one is Concordia Lutheran Church on June 9-13.
Posting yard sale signs
CSO Dennis Mallum would like clarification of the sign ordinance with regards to temporary sign postings.
City Attorney Thurman stated that he would draft some wording the would allow temporary signs to be aloud
for 72 hours at which time they would need to be removed by the owner of the sign. Power poles would be off
limits to sign postings.
Motion by Beck, second by Freeman to have the City Attorney draft new language for clarification and
move this item to the Committee of the Whole on June 24th.
Motion Carried
Public Comment – Mayor Palmgren asked for public comment after each agenda item so that the public can be
more involved.
Mayor Palmgren stated that she has received 2 more resumes for City Administrator position. She will be
getting the documents out to the Aldermen and the Ad-hoc committee for review.
Executive Session – Mayor Palmgren asked for a motion to enter Executive Session at 9:30pm. Motion
by Freeman, second by Roodhouse to enter into Executive Session at 9:30 pm under Pursuant to Collective
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Negotiating matters pursuant to: 5ILCS 120/2(c)(2) Collective Negotiating matters between the public body
and its employees or their representatives, or deliberations concerning salary schedules for one or more classes
of employees.
Pursuant to personnel matter pursuant to: 5ILCS 120/2(c)(1) The appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public
body, including hearing testimony on a complaint lodged against an employee of the public body or against
legal counsel for the public body to determine its validity.
ROLL CALL VOTE:
AYES:
NAYS:
0
ABSTAIN: 0
ABSENT:
0
Motion Carried
Motion by Freeman, second by Wachtel to reenter the Committee of the Whole meeting at 10:50 pm.
Motion Carried
Adjournment
Motion by Roodhouse, second by Freeman to adjourn the meeting at 10:51 pm.
Motion Carried
Respectfully submitted,
Loree K. Phlypo
City Clerk
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2828
CITY OF GENESEO
CITY COUNCIL
June 10, 2014
ORIGINATING DEPARTMENT: Administration
PRESENTER: City Attorney Thurman
SUBJECT: City Administrator Job Description and Ordinance
BACKGROUND and DISCUSSION: Review of job description and ordinance.
DOCUMENTS ATTACHED:
a. Administrator job description
b. O-14-103
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30
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31
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3333
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3434
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ORDINANCE NO. O‐14‐103 AN ORDINANCE ESTABLISHING THE POSITION OF CITY ADMINISTRATOR WHEREAS, the Mayor and the City Council have determined that it is in the best interests of the City to have the position of City Administrator to more ably continue in the provision of services to the citizens of the City of Geneseo. NOW THEREFORE BE IT ORDAINED by the Mayor and City Council of the City of Geneseo, Illinois, as follows: SECTION I: That the above and foregoing recitals be and are hereby incorporated herein by reference as findings of fact by the Corporate Authorities. SECTION II: That the Municipal Code of the city of Geneseo be and is hereby amended by adding the following new Sections to read to wit as follows: AUTHORIZATION TO EMPLY ADMINISTRATOR; APPOINTMENT. The Mayor and city Council are hereby authorized to employ a City Administrator. Such Administrator shall be appointed by the Mayor, by and with the advice and consent of the City Council. BOND. The City Administrator shall furnish a bond in such amount and with such surety as may be approved by the corporate authorities, such bond to be conditioned upon the faithful performance of his or her duties. The cost of the bond shall be paid by the City. The bond of the City Administrator may be part of a blanket bond. COMPENSATION. The City Administrator shall receive such compensation as the Corporate Authorities shall, from time to time, establish. The City Council may enter into an employment agreement which specifies in writing provisions, including but not limited to, establishing the level of compensation of the City Administrator specifying benefits including levels of support for the City Administrator’s continuing professional education and association activities, determining separation pay upon termination of the City Administrator’s employment and defining other conditions of employment. CHIEF ADMINISTRATOR. The City Administrator, under and subject to the direction of the Corporate Authorities, shall be the chief administrator of the City, and shall be responsible to the Corporate Authorities for the proper administration of the affairs of the city and policies adopted by the City Council. ACTING ADMINISTRATOR. Whenever the City Administrator is absent from the city for personal reasons, or on account of City business, or is otherwise unable to perform the duties and 1 36
3737
responsibilities of the City Administrator due to short term illness or disability, the City Administrator may designate in writing a member of the City’s senior administrative staff to serve as acting administrator and to carry out the duties of the administrator during the administrator’s absence. In the event of a prolonged absence, as determined by either the City Administrator himself or the Mayor and City Council, then the Mayor by and with the advice and consent of the City Council shall appoint an acting administrator, whose office shall be temporary and who shall serve only until such time as the City Administrator is able to resume the duties of his office. POWERS AND DUTIES OF ADMINISTRATOR. The City Administrator shall have the following powers and duties: A. Provide for the enforcement of all laws and ordinances within the city. B. Attend all meetings of the City Council and other official City Boards and Commissions as directed by the City Council, except those which the City Council determine that attendance is not required because of a conflict or other reason. The City Administrator shall have the right to take part in the discussion of all matters coming before the city Council or other City Boards and Commissions, but shall have no right to vote. The City Administrator shall be entitled to notice of all special and regular meetings of the City Council.
C. Prepare and submit agenda for City Council meetings and Committee of the Whole to the
Mayor for approval.
D. Recommend to the City Council such measures as, in his or her judgment he or she deems to be in the best interest of the City. E. Employ, discipline, suspend and terminate any city employees except Mayoral officers or appointees, corporate authorities, and excepting as when otherwise provided by law, city Code, ordinance, or contract and to the extent permitted by law, and subject to the policies and procedures of the City’s Personnel Policy. F. Propose to the Mayor and City Council such personnel rules and regulations as the Administrator deems necessary to manage the personnel of the city; These rules may cover procedures and policies to govern the following: 1) The administration of the position description, classification and pay plans; 2) Recruitment, selection promotion, evaluation, transfer, discipline and separation of city personnel; 3) Establishment of hours of work, attendance, leave regulations and working conditions; 4) Rules covering the outside employment, nepotism and political activity of City personnel; 2 37
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G.
H.
I.
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K.
L.
M.
N.
O.
P.
Q.
R.
S.
5) Maintenance and use of necessary records and forms; 6) System of handling grievances. Supervise and administer the conduct of all collective bargaining processes of the City and recommend to the City collective bargaining agreements for consideration and approval by the City, and administer all employee organization contracts reached through the collective bargaining process. Direct, supervise and coordinate the activities of all departments, offices, and agencies of the City, except as otherwise provided by law, and to administer the affairs of the City to ensure that all City business is accomplished efficiently and economically. Recommend to the City the creating, consolidating, and combining of offices, positions, departments or units of the administrative and executive departments of the City. Investigate all complaints in relation to matters concerning the administration of the government of the City and services maintained by the public utilities of the City and see that all franchises, permits and privileges granted by the City are faithfully observed. It shall be the duty of the City Administrator to ensure that all franchises granted by, and all contracts with, the city are faithfully kept and performed by all parties hereto. Keep a current inventory of all real and personal property of the City and location of such property. The City Administrator shall be responsible for the care and custody of all City property which is not assigned to some other officer or body for care and control. Prepare and submit to the Mayor and City Council by the date set by the Council a recommended annual budget for city operations and recommended capital programs; and administer the approved budget after adoption. Supervise and administer the procurement of commodities and services for all city departments, offices and agencies, and promulgate purchasing rules implementing city ordinances which are consistent with state law, which shall be followed by the employees in the procurement of goods and services. Report to the City Council periodically the financial condition of the City. Submit to the Mayor and City Council and make available to the public a complete report on the finances and administrative activities of the City as of the end of each fiscal year. Represent the City in its dealings with other governmental agencies and officials, businesses, not‐for‐profit organizations, residents, and the general public as necessary. Cause to be prepared grant and/or loan applications on behalf of the City; administer grant and/or loan funds and shall have caused the preparation of relevant reports to the Corporate Authorities and all appropriate agencies. Evaluate City projects, programs, agreements and services and make recommendation on modifications and improvement thereto. 3 38
3939
T. Devote his or her entire time to the discharge of his or her official duties. U. The City Administrator shall perform such other duties as may be required by the City Council consistent with state statutes and ordinances of the City. V. Hold such other appointive offices as may be consistent with law, as the Mayor and City Council may determine, and to faithfully and honestly discharge the duties and powers associated with such office; The powers assigned to the City Administrator are not intended to diminish those powers otherwise assigned to other officers by statute or ordinance, including, but not limited to the Mayor. MATTERS DIRECTED TO ADMINISTRATOR’S ATTENTION. All offices and departments shall submit all matters requiring City Council action or attention to the City Administrator, who shall submit them to the City Council with recommendations as may be deemed necessary. All departmental or employee requests shall be submitted to the City Administrator who shall provide instruction as to policy and action Except as otherwise provided by state law or city ordinance, elected and appointed City officers shall deal with administrative services of the City through the City Administrator and shall not give orders to subordinates of the City Administrator either publicly or privately. REMOVAL. The City Administrator may be removed in accordance with law; including but not limited to any agreement between the Administrator and City, the City Personnel Ordinance and state Statutes. SECTION III. Repealer. All ordinances or resolutions or parts of ordinances or resolutions in conflict herewith, to the extent of such conflict, are hereby changed and amended to be in compliance with this Ordinance; and to the extent the same cannot be so amended, are hereby repealed to the extent of such inconsistency. SECTION IV. Effective date. This ordinance shall be in full force and effect from and after its passage and approval, as provided by law. APPROVED THIS ______ day of _________________, 2014. _________________________________________ MAYOR NADINE PALMGREN 4 39
4040
Seal _______________________________________ Loree K. Phlypo – City Clerk AYES: 0
NAYS: 0
ABSTAIN: 0
ABSENT: 0
5 40
4141
CITY OF GENESEO
CITY COUNCIL
JUNE 10, 2014
PRESENTER: Mayor
SUBJECT: Henry County Tourism consideration of a request for a portion of hotel tax
BACKGROUND and DISCUSSION: Cathy Foes from Henry County Tourism is requesting a
portion of the hotel tax for future promotion of the City of Geneseo tourism.
DOCUMENTS ATTACHED:
a. Summary of hotel/motel tax
41
4242
HOTEL/MOTEL
July 2013 - May 29, 2014
REVENUES:
Hotel Tax
Interest
TOTAL REVENUES:
ACTUAL
46,867
122
$46,989
EXPENSES:
Chamber
Henry County Tourism
Quad Cities Chamber
Police
Tourism Incentives
TOTAL EXPENSES:
11,170
7,500
5,000
5,000
2,809
$31,479
$15,510 Current Revenues over Expenses
I expect to receive approximately $3,000 more revenues in for May
received at the end of June.
$18,510 Expected Revenues over Expenses FY 2014
We budgeted to have $9,000 Revenues over Expenses so there is a possible
$9,500 that could be spent and still stay in budget.
42
4343
CITY OF GENESEO
CITY COUNCIL
JUNE 10, 2014
PRESENTER: City Accountant
SUBJECT: Consideration to approve the 2012 Tax Levy as modified.
BACKGROUND and DISCUSSION:
DOCUMENTS ATTACHED:
1. O-14-104 Amended 2012 Tax Levy Ordinance for the City of Geneseo, Henry County,
Illinois for the fiscal year beginning July 1, 2013 and ending June 30, 2014.
43
4444
City of Geneseo
O-14-104
CITY OF GENESEO
ORDINANCE NO.O-14-104
AMENDED 2012 TAX LEVY ORDINANCE
FOR THE CITY OF GENESEO, HENRYCOUNTY, ILLINOIS
FOR THE FISCAL YEAR BEGINNING JULY 1, 2013
AND ENDING JUNE 30, 2014
ADOPTED BY THE CITY COUNCIL
OF THE
CITY OF GENESEO
THIS 10th DAY OF JUNE, 2014
APPROVED BY THE MAYOR JUNE 10,2014
44
4545
City of Geneseo
O-14-104
ORDINANCE NO.O-14-104
AMENDED 2012 TAX LEVY ORDINANCE
FOR THE CITY OF GENESEO, HENRYCOUNTY, ILLINOIS
FOR THE FISCAL YEAR BEGINNING JULY 1, 2013
AND ENDING JUNE 30, 2014
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENESEO, ILLINOIS:
SECTION I: There shall be levied upon all property subject to taxation within the
corporate limits of the City of Geneseo as that property is assessed and equalized for state and
county purposes for the current year the amounts hereinafter set forth as budgeted or deemed
necessary to defray additional expenses and liabilities for all corporate purposes or so much
thereof as may be authorized by law, for the City of Geneseo, Henry County, Illinois, for the
fiscal year beginning July 1, 2013 and ending June 30, 2014.
SECTION II: The specified amounts as levied for the various objects or purposes are
placed in a separate column designated, "Amount To Be Raised From Tax Levy".
Amount
Appropriated
General Fund
General Administration
General Administration – Audit
Council
Community Development
Inspectors
Public Services
Public Services – Public Benefit
Public Services – Garbage
Public Services–Public Comfort Tax
Public Services – Street Lighting
Public Safety
Public Safety – ESDA
Amount To Be Raised
From Other Sources
Amount To Be Raised
From Tax Levy
$345,700.
$513,200
10,000.
100,500.
12,000.
91,200.
895,700.
500.
500.
4,000.
1,000.
1,619,500.
1,600.
100,500.
12,000.
91,200.
885,700.
0.
0.
0.
0.
1,564,500.
0.
$167,500.
10,000.
0.
0.
0.
10,000.
500.
500.
4,000.
1,000.
55,000.
1,600.
$65,700.
508,300
0.
550,000.
25,000.
$65,700.
508,300.
0.
550,000.
25,000.
$0.
0.
0.
0.
0.
Electric Department
2006B Debt Certificates
2007A Bonds
2007B Bonds
Louisa Operations
Louisa Maintenance
45
4646
2
Louisa Administration
Generation Operation
Generation Maintenance
Production
Transportation Operation
20,000.
541,000.
378,000.
1,880,000.
10,000.
20,000.
541,000.
378,000.
1,880,000.
10,000.
0.
0.
0.
0.
0.
21,000.
21,000.
0.
Distribution Operation
256,000.
256,000.
0.
Distribution Maintenance
545,500.
545,500.
0.
1,689,500.
1,689,500.
0.
2004 Bond
$135,250.
$135,250.
0.
2006 Bond
81,750.
81,750.
0.
Utility Tax
46,000.
46,000.
0.
Operation
167,000.
167,000.
0.
Maintenance
117,000.
117,000.
0.
Administration
229,500.
229,500.
0.
$65,300.
$65,300.
0.
17,500.
17,500.
0.
Operation
225,000.
225,000.
0.
Maintenance
151,000.
151,000.
0.
Sanitary Sewer
107,000.
107,000.
0.
Transportation Maintenance
Administrative
Water Operations
Sewer Operations
EPA Loan
Pollutant Discharge
46
4747
3
Administration
339,000.
Amount
Appropriated
Insurance & Tort Judgment
Social Security
IMRF
Debt Service
Cemetery-Perpetual Care
Economic Development
Fuel Depot
Hotel/Motel Tax
Health Insurance
A-Police
B-Police
D-Police
Police Pension
Capital Projects Fund
Capital Projects Administration
Total 2012 Tax Levy
339,000.
0.
Amount To Be Raised Amount To Be Raised
From Other Sources
From Tax Levy
$95,000.
133,000.
192,700.
312,600.
10,000.
23,000.
159,000.
23,000
986,300.
0.
2,500.
0.
210,000.
931,000.
25,000.
$0.
15,604.
97,796.
312,600.
10,000.
23,000.
159,000.
23,000.
986,300.
0.
2,500.
0.
20,797.
931,000.
25,000.
$95,000.
117,396.
94,904.
0.
0.
0.
0.
0.
0.
0.
0.
0.
189,203.
0.
0.
$14,524,100.
13,777,497.
$746,603.
SECTION III: The City Clerk be and hereby is authorized to request that the County
Clerk of Henry County, Illinois not extend $134,310 of the required $134,310required to be
levied for the principal and interest and fees authorized in and by Ordinance No. 1776.
SECTION IV: The City Clerk be and hereby is authorized to request that the County
Clerk of Henry County, Illinois not extend $497,700of the required $497,700required to be
levied for the principal and interest and fees authorized in and by Ordinance No.1888.
SECTION VI: The following summary represents the total amount levied for the
47
4848
4
City of Geneseo
O-14-104
following corporate purposes:
Tax Levy Recapitulation
Corporate General Fund
(65 ILCS 5/8-3-1)
Social Security Fund
(40 ILCS 5/21-110, 110.1)
$167,500.
$117,396.
Tort Judgments, Liability and Property Insurance
(745 ILCS 10/9-107)
$95,000.
Illinois Municipal Retirement Fund
(40 ILCS 5/7-171)
$94,904.
Police Pension Fund
(40 ILCS 5/3-125)
Water & Sewer Debt Service Fund
(Ordinance No. 1776)
$189,203.
$0
Electric Debt Service Fund(Ordinance No. 1888)
Electric Debt Service Fund(Ordinance No. 1889)
$0
Police Protection Fund
(65 ILCS 5/11-1-3)
$55,000
Street and Bridge
65 ILCS 5/11-81-2
Garbage
65 ILCS 5/11-19-4
$10,000.
$500.
Audit
65 ILCS 5/8-8-8
Emergency Services and Disaster Operations
65 ILCS 5/8-3-16
Public Benefit
65 ILCS 5/9-2-39
Public Comfort Stations
65 ILCS 5/11-21-4
Street Lighting
65 ILCS 5/11-80-5
$10,000.
$1,600.
$500.
$4,000.
$1,000.
TOTAL TAX LEVIED:
$751,000
SECTION VI: The City Clerk shall make and file with the County Clerk of said County
of Henry, on or before the time required by law, a duly certified copy of this ordinance.
SECTION VII: If any section, subsection, or sentence of this ordinance is for any reason
held invalid or to be unconstitutional, such decision shall not affect the validity of the remaining
portion of this ordinance.
SECTION VIII: This ordinance shall be in effect upon its adoption by the City Council
of the City of Geneseo, its approval by the Mayor, and its due publication in accordance with
law.
48
4949
5
City of Geneseo
O-14-104
Passed and adopted by two-thirds vote of the City Council of the City of Geneseo, Henry
County, Illinois, on the 10thday of June, 2014 and approved by the Mayor, June 10, 2014.
___________________________________
Nadine Palmgrem, Mayor
(SEAL)
__________________________________
Loree Phlypo, City Clerk
AYES:
NAYS:
ABSTAIN:
ABSENT:
0
0
0
0
49
5050
ORDINANCE NO. O-14-104
6
STATE OF ILLINOIS
COUNTY OF HENRY
CITY OF GENESEO )
)
) SS:
Published in pamphlet form by authority of the City Council of the City of Geneseo, Henry
County, Illinois, this10th day of June, 2014.
State of Illinois
County of Henry
)
)
)
ss.
I, Loree Phlypo, certify that I am the duly appointed and acting City Clerk of the City of
Geneseo, Henry County, Illinois.
I further certify that on June 10th, 2014, the Corporate Authorities of such municipality
passed and approved Ordinance No. O-14-104, entitled AMENDED 2012 TAX LEVY
ORDINANCE FOR THE CITY OF GENESEO, HENRY COUNTY, ILLINOIS FOR THE
FISCAL YEAR BEGINNING JULY 1, 2013AND ENDING JUNE 30, 2014, which provided by
its terms that it should be published in pamphlet form.
The pamphlet form of Ordinance No.O-14-104, including the Ordinance and a cover
sheet thereof, was prepared, and a copy of such Ordinance was posted in the municipal building,
commencing on June 12, 2014, and continuing for at least ten days thereafter. Copies of such
Ordinance were also available for public inspection upon request in the office of the City Clerk.
IN WITNESS WHEREOF, I have hereunto affixed my official signature and the seal of
the City, this 12th day of June, 2014.
Loree Phlypo
City Clerk for City of Geneseo
50
5151
CITY OF GENESEO
CITY COUNCIL
JUNE 10, 2014
PRESENTER: City Accountant
SUBJECT: Consideration to approve O-14-106 Budget Ordinance
DOCUMENTS ATTACHED:
1. O-14-106 An Ordinance Adopting the Budget for all Corporate Purposes of the City of
Geneseo, Illinois, In Lieu of the Appropriation Ordinance for the Fiscal Year Commencing
on the First Day of July, 2014 and ending on the Thirtieth of June, 2015.
51
5252
ORDINANCE NO. O-14-106__
AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF
THE CITY OF GENESEO, ILLINOIS, IN LIEU OF THE APPROPRIATION
ORDINANCE FOR THE FISCAL YEAR COMMENCING ON THE FIRST DAY OF
JULY, 2014 AND ENDING ON THE THIRTIETH DAY OF JUNE, 2015
______________________________________________________________
Whereas, on February 11, 2014, there was submitted to the
Mayor and City Council of the City of Geneseo, Illinois a
proposed budget for all corporate purposes of the City of
Geneseo for the fiscal year commencing on the first day of July
2014, and ending on the thirtieth day of June 2015; and
Whereas, the Public Hearing was conducted on May 13, 2014,
as required by law; and
Whereas, the above procedure is in conformance with the
ordinance of the City of Geneseo pertaining to budget policies
and procedures as passed by the Geneseo City Council as amended
on April 13, 2010; and
Whereas, the City has enacted such ordinance under
provisions of Sections 5/3-11-8 and 5/8-2-1 through 5/8-2-9.11
of Chapter 65 of the Illinois Compiled Statutes.
NOW, THEREFORE BE IT ORDAINED by the Mayor and City Council
of the City of Geneseo, Illinois that the budget for all
corporate purposes of the City of Geneseo, County of Henry,
Illinois for the fiscal year beginning July 1, 2014 and ending
June 30, 2015, is incorporated herein by reference, and is
hereby adopted.
52
5353
BE IT FURTHER ORDAINED that this Budget Adoption Ordinance
is in lieu of the statutory appropriation ordinance and that the
amounts set forth in the budget for various corporate purposes
shall constitute the aggregate amount of appropriation for the
City of Geneseo, Illinois.
All Ordinances or parts of Ordinances in conflict herewith
are expressly repealed, insofar as they so conflict.
That this Ordinance shall be in full force and effect upon
its passage, approval, and publication thereof, as provided by
law.
PASSED BY THE CITY COUNCIL OF THE CITY OF GENESO, ILLINOIS,
this 10th day of June, A. D. 2014, and approved by the Mayor of
this City this 10th day of June. A. D. 2014.
________________________________
Mayor of the City Of Geneseo,
Illinois
ATTEST:
_____________________________
City Clerk of the City Of
Geneseo, Illinois
Ayes:
Nays:
Abstain:
Absent:
0
0
0
0
53
5454
STATE OF ILLINOIS
COUNTY OF HENRY
CITY OF GENESEO )
)
) SS:
Published in pamphlet form by authority of the City Council of the City of Geneseo, Henry
County, Illinois, this 12th day of June, 2014.
State of Illinois
County of Henry
)
)
)
ss.
I, Loree K. Phlypo, certify that I am the duly appointed and acting City Clerk of the City
of Geneseo, Henry County, Illinois.
I further certify that on June 10th, 2014, the Corporate Authorities of such municipality
passed and approved Ordinance No. O-14-106, entitled AN ORDINANCE ADOPTING THE
BUDGET FOR ALL PORPORATE PURPOSES OF THE CITY OF GENESEO, ILLINOIS, IN
LIEU OF THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING
ON THE FIRST DAY OF JULY, 2014 AND ENDING ON THE THIRTIETH DAY OF JUNE,
2015, which provided by its terms that it should be published in pamphlet form.
The pamphlet form of Ordinance No. O-14-106, including the Ordinance and a cover
sheet thereof, was prepared, and a copy of such Ordinance was posted in the municipal building,
commencing on June 12, 2014, and continuing for at least ten days thereafter. Copies of such
Ordinance were also available for public inspection upon request in the office of the City Clerk.
IN WITNESS WHEREOF, I have hereunto affixed my official signature and the seal of
the City, this 12th day of June, 2014.
Loree K. Phlypo
City Clerk for City of Geneseo
54
5555
GENERAL MUNICIPAL OPERATIONS
Fiscal Year Ended June 30,2015
REVENUES:
General Fund
General Corporate Levy
General Audit
Township Property Levy
Public Services - Street & Bridge
Public Services - Public Benefit
Public Services - Garbage
Public Services - Public Comfort
Public Services - Street Lighting
Public Safety - Police Protection
Public Safety - ESDA
Public Safety - Pension
Public Safety - Crossing Guards
Other Revenues
Total General Fund Revenues
EXPENDITURES:
General Fund
Administration
Council
Community Development
Inspectors
Public Services
Public Safety
Total General Fund Expenditures
$161,100
$11,500
$65,000
$59,400
$500
$500
$4,000
$1,000
$55,000
$1,600
$204,500
$5,000
$2,952,700
$3,521,800
$501,600
$92,400
$12,000
$98,500
$960,000
$1,852,300
$3,516,800
ELECTRIC, WATER, AND SEWER FUNDS
REVENUES:
Electric
Refuse
Water
Sewer
Bond Proceeds
$7,653,200
$408,700
$1,030,400
$1,079,900
$0
Total Electric, Water, and Sewer Revenues
EXPENDITURES:
Electric
2006B Debt Certificate
2007A Bonds
Louisa Operations
Louisa Transportation Maintenance
Louisa Administration
$65,800
$493,700
$600,000
$25,000
$20,000
55
$10,172,200
5656
General Operation
General Maintenance
Production
Transportation Operation
Transportation Maintenance
Distribution Operation
Distribution Maintenance
Administrative
Capital Expenditures
$570,200
$441,600
$1,930,000
$10,000
$24,200
$209,600
$600,800
$1,737,800
$600,000
Total Electric Expenditures
$7,328,700
Refuse
Salaries
Customer Billing Expense
Contractual
$6,000
$1,000
$392,000
Total Refuse Expenditures
$399,000
Water
2004 Bond
2006 Bond
2013 Refunding Bond
Utility Tax
Operation
Maintenance
Administration
$87,900
$76,300
$37,600
$46,000
$193,500
$168,000
$260,625
Total Water Expenditures
$869,925
Sewer
EPA Loan
Pollutant Discharge Fee
Operation
Maintenance
Sanitary Sewer
Administration
Capital Expense
$65,300
$17,700
$265,000
$94,500
$138,000
$331,725
$110,000
Total Sewer Expenditures
$1,022,225
SPECIAL REVENUE FUNDS
Revenues
Total Revenues for Special Revenue Funds
56
$1,787,300
5757
Expenditures
Downtown Fund
A-Police
B-Police
Police DUE Equipment
Social Security Fund
Illinois Municipal Retirement Fund
2006 Debt Service
Cemetery Perpetual Care
Motor Fuel Tax
Fuel Depot
Hotel/Motel Tax
Revolving Loan Fund
Electric Meter Deposits
Water Meter Deposits
D-Police
TIF Funds
Capital Projects
$0
$3,000
$2,500
$2,000
$138,500
$135,000
$281,800
$0
$125,000
$101,500
$43,500
$33,000
$500
$100
$100
$3,000
$23,300
$556,000
Total Special Revenue Expenditures
$1,448,800
INTERNAL SERVICE FUNDS
Revenues
Total Revenues for Internal Services Funds
$1,100,550
Expenditures
Workmen's Comp
Health Insurance
Cafeteria Plan
$62,700
$697,450
$2,000
Total Internal Services Funds
$762,150
57
5858
CITY OF GENESEO
CITY COUNCIL
JUNE 10, 2014
PRESENTER: Lewis Opsal
SUBJECT: Twin States Technical Service Agreement
BACKGROUND and DISCUSSION: To provide network service and technical support for City
Hall Computer Network. Would like to enter into this agreement and direct City Attorney to
create a Resolution allowing the Mayor to sign.
DOCUMENTS ATTACHED:
a. Twin State Support Summary for the City of Geneseo
b. R-14-101 Resolution allowing the Mayor to enter into an agreement with Twin States.
58
5959
Support Summary for the City of Geneseo
May 21, 2014
From
To
Mark Faust
Twin State Technical Services
David Kepner
City of Geneseo
Task Checklist
The following list identifies items beyond routine maintenance and general support that we have identified as
short-term needs:
 Perform security audit of Cisco ASA Firewall
 Install Spiceworks helpdesk ticketing system
o
Obtain [email protected] email address
 Disable user profiles for all former employees that are still active in Active Directory (Windows Domain)
 Perform security audit of file and folder permissions for all shared directories
 Scan all servers for open ports, determine if vulnerabilities exist, configure for optimal security
 Create backup script targeting all users’ .pst files
 Acquire and install TrendMicro Worry Free Business Security
 Remove LogMeIn executables from all servers and workstations
 Verify Windows workstations are automatically receiving security updates from Microsoft
59
6060
Ongoing Maintenance
Monthly Maintenance

Approximately 8 - 12 hours per month for primarily server-side support
o
Check available system logs and performance monitors for errors and fix them
o
Install security patches and updates
o
Maintain physical disk health checks
o
Perform routine checks of automated backups
o Perform routine checks of antivirus
Support Requirements

We require that you maintain service/maintenance agreements with hardware and software vendors.

We ask that you provide up to two designated contacts to work with and authorize Twin State Technical Services’
work.
Ongoing Support
Help Desk Access
Twin State has a full time help desk to serve your everyday needs
The Twin State Help Desk is here from 8 am – 5 pm to answer any questions, troubleshoot problems, and dispatch engineers
as quickly as possible during business hours. This system helps us to effectively receive, manage, and fix problems for our
clients. We’re able to solve a lot of problems over the phone, which saves our clients time and money and allows us to dispatch
engineers for issues that require personnel on-site.
Every call we receive is tracked in our Help Desk Ticketing System, which helps us make sure our team companywide is always
aware of any outstanding issues. These tickets will normally be assigned to your account representative. If your engineer is
unavailable and the issue needs immediate assistance, then with your permission, we will assign the first available qualified
networking team member. The help desk is staffed with qualified, helpful technical engineers, and receives many compliments
from our clients on its ability to solve issues you may be experiencing and its friendly, helpful service.
60
6161
Recommended Services
Stratus Offsite Backups
Keeping your data secure is a top priority for any business. IT best practices suggest that a business keep their most important
data backed up both onsite and offsite. At Twin State, we utilize a state-of-the art backup application to store our clients’ data
in a secure, offsite location. We call this service Stratus. With Stratus, you are able to choose what data is stored offsite and
know that it is protected if a catastrophic event (natural disaster, fire, water damage, etc.) affects your place of business. The
monthly charge for this service is listed below.
Stratus Component
Monthly Cost
Desktop Application License
$5.25 per desktop
Server Application License
$8.75 per server
Backup Data
$0.40 per GB
Remote Monitoring
The Twin State Network Monitoring Service gives both Twin State and you immediate feedback on the health of your
information systems. Our Help Desk monitors systems each workday from 8 am – 5 pm, excluding weekends and holidays. If
there's a problem with your Internet connection or server, if you're running low on disk space or if your system hasn't yet
installed critical security patches, we'll know right away and be able to start working on a solution. By allowing us to learn about
problems before they escalate into systems “down” situations, we avoid the costly work needed to recover systems and data.
This means you'll spend less time reporting problems and we'll spend less time diagnosing them, saving money and resources.
In fact, this system gives us the ability to fix some problems remotely. The monthly charge associated with this service is listed
below.
Devices
Monthly Cost
1st Windows Server
$35
Additional Windows servers
$15 per server
Firewalls
$5 per firewall
Switches
$5 per switch
Routers
$5 per router
61
6262
Patch Management
We use an updating system to manage software patches for non-Microsoft software such as Adobe and Java, and Microsoft
Windows Server Update Services (WSUS) for all Microsoft products. This service seamlessly keeps all your machines updated
to the same level, and in a way that does not interrupt your users. No longer will your users get pop ups on their screens t o
update their machines. Yearly charge for this service is listed below.
# of Machines
Monthly Cost
Yearly Cost
1 to 25
$10
$120
26-75
$15
$180
76-100
$20
$240
101-150
$30
$360
151-200
$40
$480
Other Services Available at Twin State Technical Services
Part of what makes us unique is the broad technical expertise we have under one roof. It is not unusual for your technology
projects to include all these disciplines: hardware, software and web/Internet. For this reason, our developers, network
engineers, and web team often work as a team to provide complete care to our customers. Here are the areas (in addition to
networking) in which we provide services:
Software Programming
As a core part of our business, we’ve developed software for clients in manufacturing, distribution, medical, retail, agriculture,
education, and transportation. Our goal has always been to develop applications that are simple, useful, and work seamlessly
with our clients’ existing systems.
Databases
We’re great at building on top of your existing databases to make them work well with newer technologies, especially
accounting and e-commerce. We can integrate your existing system or migrate your data to something new. Specializing in
SQL server and Access, we help secure web access to confidential data; review, sort, and manipulate data online; and
communication with web-based vendors and transmit data.
Web Design & Development
We create responsive, mobile-friendly websites that look great on any device that can access the web. We have in-house
designers and developers who have worked with a variety of content management systems, programming languages, and APIs
to help clients build fully-custom websites that meet their goals.
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Copywriting, Web Content, and Social Media
We have a full-time writer on staff who creates original content that is useful, accessible, and optimized for search engines or
for promotional events. We’ve worked on everything from print brochures and catalogs to social media marketing campaigns
for our clients.
Analytics
There are a lot of myths and misinformation in the world of SEO; bad advice can actually harm your search engine ranking.
We’ll explain SEO in plain language and help you craft content that’s friendly to users and search engines. Our team members
are Google Analytics Qualified, which means we know how to get the most out of your traffic. If you want to learn more about
the people visiting your site, or if you’re looking to finely tune your e-commerce, we’ll help you set and implement measurable
goals and improve your overall site experience.
63
6464
G ENERAL I NFORMATION
Billing, Fees, Terms
Billing
We bill at the end of each month for all work completed and materials purchased on your behalf within that month. Offsite
support and onsite support is billed in 15 minute increments at Twin State’s current hourly rate.
Fees
Our regular hourly fee for all services is $115. Reduced rates are available based on the number of hours used annually.
After Hours Fees
All hours beyond M-F 8:00am – 5:00pm are billed at time and a half.
Travel
We bill mileage at $0.44 per mile.
Standard Agreement
Before our work begins for you we both sign the Twin State Technical Services Engagement Agreement.
Terms
This agreement is cancelable by either party with 30 days written notice to the authorized representative of each party.
64
6565
RESOLUTION #R-14-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GENESEO, ILLINOIS,
TO AUTHORIZE THE MAYOR TO ENTER INTO AN AGREEMENT WITH TWIN
STATES FOR NETWORK SERVICE AND TECHNICAL SUPPORT
WHEREAS, the City of Geneseo has a need for Network Service and Technical Support
for the City Hall Computer Network; and
WHEREAS, the Geneseo Municipal Utilities now uses Twin States for their technical
service needs and have been satisfied with their work: and
WHEREAS, it would be in the best interest of the City of Geneseo to enter into a
Technical Service Agreement with Twin States; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Geneseo, Illinois authorizes the Mayor to enter into an agreement with Twin States for Network
Service and Technical Support.
Approved this 10th day of June, 2014
Adopted this 10th day of June, 2014
_________________________
Mayor of the Cityof Geneseo, IL
________________________
City Clerk of the City of
Geneseo, IL
AYES:
NAYS:
ABSTAIN:
ABSENT:
0
0
0
0
65
6666
CITY OF GENESEO
CITY COUNCIL
JUNE 10th, 2014
ORIGINATING DEPARTMENT: Public Works
PRESENTER: Chief Waste Water Operator, David Geary
SUBJECT: Sludge Dewatering Study Final Draft
BACKGROUND AND DISCUSSION:
The City contracted with Donahue Associates to study the best alternative for Digested Sludge
Dewatering. The report and findings have been returned to the City.
RECOMMENDATION:
Make this a part of a greater project package and proceed with-in the next 24 months. Land applying
sludge is getting more and more difficult and the City is going to have to do something different in the
near future.
BUDGET IMPACT:
None
DOCUMENTS ATTACHED:
Transmittal Letter
Final Study
66
6767
Wastewater Treatment Plant
Digested Sludge
Dewatering Study
City of Geneseo, Illinois
Date:
April 28, 2014
To:
Klint Rice, Director of Public Works
Dave Geary, Chief Wastewater Operator
Copy:
Tracey Webb, Donohue & Associates
Ed Nevers, Donohue & Associates
From:
Aric Bergstrom, Donohue & Associates
Re:
Digested Sludge Dewatering Study
Introduction
The City of Geneseo operates a wastewater treatment plant that digests biosolids produced from
wastewater treatment in an anaerobic digester. Sludge from the digester must be disposed of on a regular
basis to maintain operations. The existing plant was designed to remove excess water from the sludge
using vacuum assisted drying beds with the resulting sludge cake being land filled or land applied.
However, the drying beds proved problematic and are not being used. The operator has been disposing
of the digested sludge in its liquid state by land application. Because the plant does not have sufficient
liquid sludge storage capacity it is difficult to dispose of on agricultural land in the proper seasonal time
windows. The City has had some resistance from the agricultural community regarding the application of
liquid digested sludge due to soil disruption caused by sludge incorporation (disc injection) into the soil.
Therefore, the City has decided to investigate the disposal of the digested sludge in a landfill as a cake
solid from a new dewatering operation. This study will evaluate two different dewatering technologies,
rotary fan presses and screw presses, for possible incorporation into the existing Sludge Building.
Design Basis
The wastewater treatment plant produces approximately 600,000 gallons per year of digested sludge
which is 4.0% to 4.5% dry solids by weight which equates to approximately 200,000 pounds/year of dry
solids. Plant staff would like to dewater this annual sludge quantity by running the proposed dewatering
equipment one day every other week for 6 to 8 hours or 156 to 208 hours per year. This results in a
minimum dewatering equipment hydraulic capacity of 48 gpm and minimum dry solids capacity of 962
pounds/hour. Operation of the dewatering operation in this mode may negatively impact compliance
with the plant’s NPDES limitation for ammonia nitrogen. If ammonia nitrogen concentration in the
plant effluent spikes upward following a dewatering operation, it may be necessary to operate the
dewatering unit more frequently for a shorter period of time. No dewatered cake storage area is needed
as the cake produced will be hauled directly to a landfill rather than stored onsite.
The existing centrifugal Fairbanks Morse sludge transfer pump will need to be replaced with a positive
displacement pump (progressive cavity or rotary lobe) to overcome the pressure within a dewatering
system while maintaining a consistent flow rate. The sludge line between the transfer pump and the
67
6868
City of Geneseo
Sludge Building is assumed to be in good shape and is not expected to require replacement so no site
work is anticipated. Wash water is available via an existing nonpotable line with 55 psi of pressure.
Filtrate from the dewatering equipment will be returned to the plant via the existing vacuum filtrate
pumps. An emulsion polymer feed system will be added to the building to flocculate the sludge. The
Sludge Building HVAC system is assumed to be adequate and therefore no modifications are proposed.
Dewatering 7,698 lbs/day of solids at 4% solids concentrations to 20% solids would result in
approximately 30 to 40 cy/day of dewatered sludge cake being produced. Dewatered cake would be
transferred from dewatering equipment to a roll-off container using a shaftless screw conveyor.
Rotary Fan Presses
Liquid sludge and polymer are mixed and fed
into a flocculation tank before entering the
fan press itself. Sludge flows into the inlet
end of a circular annular space between two
perforated or slotted plates. The “fan”
referred to in the name is simply a circular
array of plate supports that are externally
visible on some models. The dewatering
pressure is provided by the feed pump and is
regulated by the press’s rotational speed and
an adjustable discharge orifice. As sludge
turns to cake in the machine it is conveyed
by friction with the rotating filter plates to
the discharge chute. Filtrate flows through
the plates towards the outside of the
enclosure (often referred to as a channel).
Units can be fitted with multiple channels to
increase dewatering capacity.
Typical rotary fan press performance ranges and average performance are presented in the following
table. The average performance values listed will be used for further evaluation in the absence of pilot
test data.
Table 1: Typical Rotary Fan Press Performance
Typical Range
Typical Average
Cake Solids
20%-28%
24%
Solids Capture
94-97%
95%
Polymer Use
8-12 lbs/ Dry Ton
10 lbs/ Dry Ton
Equipment proposals and reference checks for leading fan press manufacturers Fournier Industries and
Prime Solution Inc. are attached in Appendix A along with a conceptual fan press layout drawing in
Appendix B, and an economic analysis in Appendix C. Overall, installation of a rotary fan press has an
estimated initial cost $601,000 with a present worth of $1,188,000.
Donohue Project No.: 12651
2
68
Donohue & Associates, Inc.
6969
City of Geneseo
Screw Presses
As shown to the right, the screw
press is a simple, slow moving
mechanical device. Similar to the
rotary fan press, polymer and
sludge are first flocculated ahead of
the
dewatering
equipment.
Dewatering is continuous and is
accomplished first by gravity
drainage at the inlet end of the
screw. Then the sludge volume is
reduced as the sludge is pressed
against a screen basket by the screw
from the inlet to the discharge end
of the press. Filtrate passes through the screen basket and is collected in a drainage pan while cake
sludge is discharged from the end.
Typical screw press performance ranges and average performance are presented in the following table.
The average performance values listed will be used for further evaluation in the absence of pilot test
data.
Table 2: Typical Screw Press Performance
Typical Range
Typical Average
Cake Solids
20%-25%
20%
Solids Capture
95-99%
95%
Polymer Use
20 - 30 lbs/ Dry Ton
25 lbs/ Dry Ton
Equipment proposals and reference checks for Huber Technologies and Schwing Bioset are attached in
Appendix A along with a conceptual screw press layout drawing in Appendix B and an economic
analysis in Appendix C. Overall, installation of a screw press has an estimated initial cost $677,000 with
a present worth of $1,538,000.
3
69
7070
City of Geneseo
Recommendation
Figure 1 below shows the cumulative present worth of the two dewatering technologies considered.
Equipment maintenance costs with either of these two technologies are expected to be minimal and
assumed to be equal for this analysis. Manufacturer maintenance requirement correspondence is
included in Appendix A.
Figure 1: Alternative Present Worths
Initial cost for the fan press is less than the initial cost of the screw press. The higher cake solids
concentration (resulting in lower disposal costs) and lower polymer costs associated with the fan press
further enhance the fan press being the more economical choice. The smaller foot print required for a
fan press also lends itself better to installation within the existing Sludge Building.
Based on these considerations we would recommend the installation of a fan press for sludge dewatering
over a screw press for this application. We strongly recommend the City conduct pilot testing with fan
press manufacturers to better determine expected performance characteristics using actual conditions
prior to design and construction.
4
70
7171
Appendix A
Equipment Proposals and References
71
7272
Thetford Mines (Quebec)
March 5th, 2014
Attention: Aric Bergstrom
Subject:
Geneseo, IL WWTP - Dewatering Equipment
Budget Proposal
Further to your recent request to our local representative, we are pleased to submit our budget
quotation for the supply of sludge dewatering equipment and services for your project.
a) Sludge type and quantity
 Type: Anaerobically Digested, Primary & WAS
 Total solid content of sludge: 4.0%
 Sludge Quantity: 600,000 gallons/year processed 208 hours/year
To execute the above performance, the following equipment and service are suggested:
One (1) Rotary Press Model 4-900/4000CV, Four-channel unit
Equipment and service
 One (1) Rotary Press model 4-900/4000CV
 One (1) Flocculator
 One (1) Lot of piping between flocculator and rotary press, c/w sludge sampler
 One (1) Sludge flowmeter
 One (1) Polymer flowmeter
 One (1) Filtrate collector pipe
 Four (4) Cake Chutes
 Four (4) Wash water solenoids for automatic wash sequence
 Four (4) Cake sensors for safe unattended operation
 Two (2) 2-way air-actuated valves for automatic sludge re-circulation
 One (1) Control Panel c/w PLC Allen-Bradley CompactLogix Series L10 & Pro-face 6" touch
screen HMI, and VFD’s for both rotary press and flocculator
 On site start-up, commissioning, training and performance testing assistance for a total of 64
man-hours, including 2 trips to the jobsite.
 One lot of Submittal and O&M
Our lump sum budget price for the above equipment and services: US$305,000.00.
The above suggested equipment is illustrated on drawing no. B-C-24110 Rev. 11.
FOURNIER INDUSTRIES INC., 3787 Frontenac Blvd W., Thetford Mines (Qc) Canada, G6H 2B5
Tel. (418) 423-4241  Fax (418) 423-7366
Steve Oftelie office/mobile : (952) 288-5771 email : [email protected]
72
web : www.rotary-press.com
7373
March 5th, 2014
p. 2
Subject:
Geneseo, IL WWTP, Dewatering Equipment
Budget Proposal
(Cont'd)
General notes:
1. Our budget price does not include the following items:
a. Unloading and installation of the equipment on site.
b. Sludge pump and its VFD
c. Dilution Polymer system
d. Conveyor (if required)
e. Air compressor
2. Budget price is valid for a period of ninety (90) days.
3. Budget Price is Ex-works Thetford Mines (Quebec) Canada, freight allowed to Geneseo, IL.
4. Standard Terms of Payment:
 10% net 30 days after shop drawing submittal
 90% net 30 days after delivery
5. Equipment delivery:
 Shop drawings:
 Equipment:
Four to six (4-6) weeks after Purchase order acceptance.
Ten to twelve (10-12) weeks after drawings approval.
6. All taxes: Extra if applicable.
(*) Anticipated production rate is based on past experience with similar type of sludge. If the sludge conditions
change, our performance may be affected; please advise us of any changes in sludge properties, so we may
amend this proposal.
As a next step, we would suggest full scale pilot testing on site with our mobile unit. At your
request, we would be happy to prepare a proposal for pilot testing.
Please do not hesitate to contact us for any additional information you may require.
FOURNIER INDUSTRIES INC.
Steve Oftelie
Western Regional Sales Manager
c.c.:
Mr. Tom Dennis, Drydon Equipment, Inc.
Mr Serge Fournier. Director, Rotary Press Sales and Development
Steve Oftelie office/mobile : (952) 288-5771
73
Tel. (418) 423-4241  Fax (418) 423-7366
email : [email protected]
7474
March 5th, 2014
p. 3
Subject:
Geneseo, IL WWTP, Dewatering Equipment
Budget Proposal
(Cont'd)
Steve Oftelie office/mobile : (952) 288-5771
74
Tel. (418) 423-4241  Fax (418) 423-7366
email : [email protected]
7575
From: Thomas Dennis [mailto:[email protected]]
Sent: Monday, April 14, 2014 8:43 AM
To: Bergstrom, Aric
Cc: Steve Truitt
Subject: FW: Geneseo, IL
Fournier Rotary Fan Press
Maintenance Response
Aric,
See below. If you have additional questions please contact me.
Thanks
Best Regards,
Tom Dennis
P: (920)439-1188
C: (414)322-1567
F: (920)439-1079
From: Steven Oftelie [mailto:[email protected]]
Sent: Friday, April 11, 2014 1:41 PM
To: Thomas Dennis
Subject: RE: Geneseo, IL
Tom,
The scrapper blades and deflector should be replaced after 8,000 hours. I would not consider
that “major” maintenance since it costs about $1,100 per channel and takes about 2 hours
per channel. The screens should last between 45,000 and 50,000 hours, that would probably
be the major repair time frame.
Best regards,
Steve
Steve Oftelie
Regional Sales Manager
Fournier Industries Inc.
tel: (952) 288-5771
email: [email protected]
From: Bergstrom, Aric [mailto:[email protected]]
To: Thomas Dennis
Cc: Steve Truitt; Bergstrom, Aric
Subject: RE: Geneseo, IL
Could you provide an estimate on the number of operating hours that could be expected before
major maintenance would be required?
Aric Bergstrom, PE
Process Engineer
Phone: (920) 208-0296
75
7676
INSTALLATION QUESTIONNAIRE
M'FR
Fournier
Facility
Marseilles, IL
SLUDGE DEWATERING STUDY
GENESEO WWTP
Mar-13
Owner
Contact
Jason
Phone
815-795-4000
Date
12-Mar-14
QUESTIONS
1
Model
Dual channel 36"
2
No. Units
2
3
Installation Date
2009
4
Cake Solids, %
20-21% this year, 25-26% other years
5
Polymer Dosage
Use 3.5% polymer per ft of digester.
6
Solids Capture, %
7
Construction Problems
No.
8
Start-Up Problems
Gas generation in long sludge lines led to some gas binding. Now they open the sample lines to bleed gas off before startup.
9
Manufacturer's Service
Fine.
a)
Start-Up
b)
Warranty
c)
Post-Warranty
10
Maintenance History
Weekly cleaning.
11
12
Problems since
Installation
Satisfaction
Yes, would recommend to other plants.
13
Recommendations
14
Other
Run the press 3-4 times a week, takes 5 to 40 minutes startup.
76
7777
M'FR
Fournier
Facility
Pecatonica
GENESEO WWTP
Mar-13
Owner
Contact
Dan Barber
Phone
815-239-9330
Date
12-Mar-14
QUESTIONS
1
Model
Dual channel 36"
2
No. Units
2
3
Installation Date
2009
4
Cake Solids, %
26%
5
Polymer Dosage
Doesn't recall
6
Solids Capture, %
Doesn't recall
7
None
8
Start-Up Problems
None
9
Good
a)
Start-Up
b)
Warranty
c)
Post-Warranty
10
Maintenance History
Fine
11
One electrical control panel issue.
12
Problems since
Installation
Satisfaction
13
Recommendations
Extra training would be good. Heat the discharge chute it is prone to freezing in cold weather.
14
Other
He's operated belt presses, centrifuges, and Somat dewatering systems and the Fournier press is by far his favorite.
Very. It is awesome
77
7878
M'FR
Fournier
Facility
Ottawa
GENESEO WWTP
Mar-13
Owner
Contact
Bob Shull
Phone
815-433-0245
Date
12-Mar-14
QUESTIONS
1
Model
6 channel 36"
2
No. Units
2
3
Installation Date
2010
4
Cake Solids, %
17%
5
Polymer Dosage
Doesn't recall
6
Solids Capture, %
Doesn't recall
7
None.
8
Start-Up Problems
None.
9
Fine.
a)
Start-Up
b)
Warranty
c)
Post-Warranty
10
Maintenance History
11
12
Problems since
Installation
Satisfaction
13
Recommendations
14
Other
Very satisfied. Likes it better than belt presses or centrifuges.
78
7979
SLUDGE DEWATERING 48" DUAL CHANNEL
ROTARY FAN PRESS SKID SYSTEM
BUDGETARY PROPOSAL FOR:
DONOHUE & ASSOCIATES
(Project: City of Geneseo, IL)
PRIME SOLUTION, INC.
610 S. PLATT STREET
OTSEGO, MI 49078 USA
PH: (269) 694-6666
FX: (269) 694-1298
www.psirotary.com
Prime Solution Regional Sales Manager: Mr. Josh VanPatten
/ MO: (269) 355-3617 / [email protected]
79
8080
BUDGETARY PROPOSAL
Date: March 7, 2014
Number: P-140307JV1
To: Donohue & Associates
3311 Weeden Creek Road
Sheboygan, WI 53081
Contact: Aric Bergstrom
PH: (920) 208-0296
E-Mail: [email protected]
Page No. 2 of 3 Pages
PSI Sales Rep: Marshall-Bond Pumps
Contact: Jason Metz
PH: (920) 469-7708
____________________________________________________________________________________________________________
We hereby submit specifications and estimates for: One (1) Dual Channel 48" Rotary Fan Press Skid System as
listed below in this Scope of Supply. All equipment listed below is factory tested, pre-plumbed/wired and ready for
field installation. Sludge type, feed solids, volatile solids, pretreatment, polymer selection, desired cake solids and
process variations will affect performance of the equipment. Delivery, installation, system integration, utility and
piping connections not included and/or listed below in this Scope of Supply shall be provided by others.
ROTARY FAN PRESS EQUIPMENT SCOPE OF SUPPLY
- One (1) RFP48D – 48" Dual Channel Rotary Fan Press, 5.0 hp Direct Gear Drive System, Epoxy Coated Carbon Steel
Housings and Base, Pneumatic Sludge Discharge Gate Control, Pneumatic Flow Control, All 304 Stainless
Steel/Hard Chromed Tapered Slotted Filter Screens with Stainless Steel Support Wheels, Intermittent Filter
Screen Wash with Valves (requires minimum 45 psi @ 20 gpm intermittently per channel).
- One (1) RFP Skid Platform, Epoxy Coated Carbon Steel Welded Construction. Anchor Bolts To Be Provided By
Others.
- One (1) In-Line Full Port Pneumatic Mixer with 4-Port Injection Ring.
- One (1) PVC Sludge Retention Manifold with Clear Site Tube Cleanout.
- One (1) Pneumatic Sludge By-Pass Control Valve.
- One (1) Sludge Feed Magnetic Flow Meter.
- One (1) Sludge Feed Pump (Rotary Lobe) with VFD Gear Drive Direct Coupled On Common Base.
- One (1) Air Compressor with Receiver.
- One (1) Emulsion Polymer Feed/Blend System, with Integrated Controls (water required 45 psi @ 27 gpm).
- One (1) Auto Process Control Package (semi-unattended operation) For System As Listed In This Proposal.
- One (1) Central Operator Panel with Touch Screen Controls, Ten Inch (10") Display, Lamps and Main Disconnect
Power. System To Include Operation of Associated Dewatering Equipment As Listed In This Scope of Supply,
480 Volt/3 Phase/60 Hertz (Unless Specified Otherwise), NEMA 4X Rated Enclosure.
- Two (2) Copies of Operational/Maintenance Manuals.
- One (1) Standard Limited Workmanship Warranty.
- One (1) One Day Installation Inspection Trip.
- One (1) Three Day Start-Up/Training/Performance Testing Trip.
We Propose to furnish material as stated, FOB Factory, freight allowed to job site
(offloading by others), complete and in accordance with the above specifications for the sum of:
U.S. Dollars: $302,400.00
All applicable taxes/fees are the full responsibility of the Purchaser/Customer and not included as part of this proposal. Any non-payment amounts, fines, fees,
expenses caused thereof shall be the full payment responsibility of the Purchaser/Customer to any and all parties and/or authorities as the case may be.
Prime Solution, Inc. – 610 S. Platt Street – Otsego, MI 49078 USA80– PH: (269) 694-6666 – FX: (269) 694-1298 – www.psirotary.com
8181
BUDGETARY PROPOSAL
Date: March 7, 2014
Delivery:
Number: P-140307JV1
Page No. 3 of 3 Pages
10 – 12 weeks from receipt of firm purchase order, receipt of down payment and approval of submittal(s)
(1 time shipment only).
Submittals:
20 working days from receipt of purchase order with complete project information supplied by Purchaser/Customer.
____________________________________________________________________________________________________________
Clarifications, Exceptions & Recommendations:
Any system integration, ancillary equipment, services, access platforms, stairs and/or handrails, etc. not listed in this Scope of Supply
shall not be part of this proposal and shall be provided by others if required.
All equipment offloading, site storage, installation and interconnecting wiring and piping between all equipment listed and other
ancillary equipment or sources shall be by others as selected or retained by the Purchaser/Customer.
Any and all required chemistry (pretreatments/polymers, etc.), testing fees, etc. not listed as included in the Prime Solution, Inc.
Equipment Scope of Supply shall be provided and/or paid for by others. The Purchaser/Customer understands and agrees that the type
of sludge, pretreatment process, pretreatment chemistry, polymer selection, feed solids, volatile solids, sludge age, any/all changes
(temperature, pH, etc.) to the sludge/slurry characteristic(s) not clearly defined in any written documentation will affect the
sludge’s/slurry’s ability to be dewatered and performance/capacity of the equipment. The Purchaser/Customer shall be responsible to
provide all suitable pretreatment chemistry for obtaining a suitable and stable flocculated sludge/slurry for mechanical dewatering to
achieve any performance requirements. Prime Solution, Inc. can only estimate production performance based upon information
supplied by the engineer and/or Purchaser/Customer, lab sample(s) or on-site pilot testing and does not take any responsibility for final
equipment performance unless overall process is approved by Prime Solution, Inc. in writing. Any changes and/or omissions in any
way to the type of sludge/slurry listed in any specifications that affects dewaterability of the sludge/slurry shall release Prime Solution,
Inc. of any/all performance responsibility.
Prime Solution, Inc. is furnishing the dewatering equipment only and is only subject to the Limited Workmanship Warranty and/or
Scope of Supply. All equipment, material and components manufactured by others used in the design of the dewatering system shall
have the same warranty afforded to Prime Solution, Inc. and is subject to and stipulated by the respective manufacturer’s warranty
provided that the required maintenance has been performed by the Purchaser/Customer. Prime Solution, Inc. does not provide any
guarantee or warranty of the process, chemistry or other parts and products purchased/supplied by others whatsoever, whether
expressed, implied or statutory, including but not limited to, any warranty of merchantability or fitness for a particular purpose or any
warranty that the contents of those parts and products will be suitable and error free. Any damages to the Prime Solution, Inc.
equipment caused by parts, products or services provided by others will not be covered by the Limited Workmanship Warranty.
In no respect shall Prime Solution, Inc. incur any liability for any damages, direct, indirect, special, or consequential arising out of,
resulting from, or any way connected to the use of those parts or products provided by others, whether or not based upon warranty,
contract, tort, or otherwise; whether or not injury was sustained by persons or property or otherwise; and whether or not loss was
sustained from, or arose out of, the results of parts and products or any services provided by others.
If there are any delays in shipment by the Purchaser/Customer, the Purchaser/Customer agrees to pay storage charges equal to 0.5% of
the total project order per month the order is held by Prime Solution, Inc. for shipment.
Should any additional service trips, equipment, supplies and/or labor be required by Prime Solution, Inc. to assist the
Purchaser/Customer beyond what is listed in this Scope of Supply, these charges shall be in addition to the price listed in this Scope of
Supply. On-site service for process or chemistry after installation and start-up will be subject to additional charges and is not included
in the Limited Workmanship Warranty.
This proposal is not to be shared in whole or in part with third parties outside of Donohue & Associates or the City of
Geneseo, IL without the express written consent of Prime Solution, Inc.
Thank you for your interest in Prime Solution and our Rotary Fan Press and we look forward to talking with you in the
near future.
Prime Solution, Inc. – 610 S. Platt Street – Otsego, MI 49078 USA81– PH: (269) 694-6666 – FX: (269) 694-1298 – www.psirotary.com
8282
From: Marshall Bond Pumps [mailto:[email protected]]
To: Bergstrom, Aric
Subject: RE: Geneseo IL
Prime Rotary Fan Press
Aric
Below are some common maintenance practices from Prime.
Every 2000 hrs. or so you have to change the scraper cap. Takes about an hour per channel.
Every 10000 hrs or so the center seal would need to be evaluated to see if it needed changed
and about every 3000 hrs or so the radial seals need to be evaluated to see if they needed to
be changed. Hope this helps. Let me know if you need anything else. Thanks.
Please let me know if need more. Any further discussion about a Pilot?
Thanks
Jason
920-469-7708
From: [email protected]
To: [email protected]
CC: [email protected]
Subject: RE: Geneseo IL
Date: Fri, 11 Apr 2014 17:33:39 +0000
Could you provide an estimate on the number of operating hours that could be expected before major
maintenance would be required?
Aric Bergstrom, PE
Process Engineer
Phone: (920) 208-0296
82
8383
M'FR
Prime Solution
Facility
Stanley WWTP
GENESEO WWTP
Mar-13
Owner
Contact
Forest Atwood
Phone
540-778-3606
Date
12-Mar-14
QUESTIONS
1
Model
RFP36D-SK
2
No. Units
1
3
Installation Date
2009
4
Cake Solids, %
18-20
5
Polymer Dosage
55 gal in 3 weeks, running 24 ours a week
6
Solids Capture, %
Doesn't recall
7
None
8
Start-Up Problems
None
9
Good. Had one air compressor issue early but was handled under warranty without trouble.
a)
Start-Up
b)
Warranty
c)
Post-Warranty
10
Maintenance History
11
12
Problems since
Installation
Satisfaction
13
Recommendations
14
Other
Very satisfied, likes it much better than belt presses he used at another plant.
Easy clean up
83
8484
GENESEO WWTP
M'FR
Prime Solution
Facility
Sycamore
Mar-13
Owner
Contact
JC Roach
Phone
815-895-2992
Date
12-Mar-14
QUESTIONS
1
Model
2
No. Units
3
Installation Date
4
Cake Solids, %
12%
5
Polymer Dosage
15 lbs/tom
6
Solids Capture, %
Doesn't recall.
7
8
Start-Up Problems
9
a)
Start-Up
b)
Warranty
c)
Post-Warranty
Never could get promised cake solids. They are curably replacing the press with a centrifuge.
10
Maintenance History
11
12
Problems since
Installation
Satisfaction
Not satisfied at all.
13
Recommendations
Do a pilot test. Lack of fine screens leads to hair plugging the filter plates and requires extensive maintenance.
14
Other
84
8585
BUDGET PROPOSAL
Project Name: Geneseo, IL
Equipment: RoS3-Q800 or Q620
Proposal Date: 3/6/14
Huber Contact:
Gary Wesselschmidt
Central Regional Manager
816-623-9955
Represented By:
Bob Lecey
Energenecs
414-940-9284
Huber Technology, Inc.
9735 NorthCross Center Court
Suite A
Huntersville, NC 28078
Phone: (704) 949-1010
Fax:
(704) 949-1020
85
8686
DESCRIPTION
Sludge Characteristics
Type – Anaerobically Digested
Influent Solids – average 4.0%
Sludge Produced per Year – 600,000gallons
Operation Schedule
Q800 - ~220hr/yr
Q620- ~330hr/yr
ROTAMAT® RoS3 Q800 – Sludge Dewatering Press
One (1) RoS3-Q800 – $350,000
Typical Performance Per Machine:
Hydraulic Throughput: 45GPM at 4%
Solids Loading: 900lb/hr at 14%
Note all performance is estimated based on typical screw press performance.
guarantee performance Huber must test the sludge or run a pilot test.
In order to
Including:
 RoS3-Q800 Screw Press in 304L stainless steel construction; with full submersion
passivated surface treatment for superior corrosion protection.
 Fully enclosed basket
 Shafted screw with integrated maintenance free bearing
 10º inclined auger tube
 5Hp, Class 1 / Division 2 drive motor, 460VAC, 60Hz, 3ph
 Spray wash requirement 68GPM at 70psi (1-3mins per hr of operation)
Included Ancillary Equipment:
 One (1) – Polymer Flow Meter
 One (1) – Sludge Flow Meter
 One (1) - Compressor
 One (1) - Control Panel – Huber Standard Control Panel Design
 Startup Services
86
8787
ROTAMAT® RoS3 Q620 – Sludge Dewatering Press
Pricing: $275,000 per unit
Would require 4x duty machines at 1750 lb/hr processing rate.
Typical Performance Per Machine:
Hydraulic Throughput: 30GPM at 4%
Solids Loading: 600lb/hr at 14%
Note all performance is estimated based the pilot test conducted 10/21/13-10-25-13. Changes
in sludge characteristics from this pilot could change performance.
Including:
 RoS3-Q620 Screw Press in 304L stainless steel construction; with full submersion
passivated surface treatment for superior corrosion protection.
 Fully enclosed basket
 Shafted screw with integrated maintenance free bearing
 15º inclined auger tube
 3Hp, Class 1 / Division 2 drive motor, 460VAC, 60Hz, 3ph
 Spray wash requirement 36GPM at 70psi (1-3mins per hr of operation)
Included Ancillary Equipment:
 One (1) - Polymer Unit – Velodyne
 One (1 )– Polymer Flow Meter
 One (1) – Sludge Flow Meter
 One (1) - Compressor
 One (1) - Control Panel – Huber Standard Control Panel Design
 Startup Services
Note: Discharge Conveyors and feed pumps are not part of this proposal.
Notes
1.
2.
3.
4.
5.
6.
7.
Equipment specification is available upon request
If there are site-specific hydraulic constrains that must be applied, please consult the
manufacturer’s representative to ensure compatibility with the proposed system
Electrical disconnects required per local NEC code are not included in this proposal
Huber Technology warrants all components of the system against faulty workmanship and
materials for a period of 12 months from date of start-up or 18 months after shipment which ever
occurs first
Budget estimate is based on Huber Technology’s standard Terms & Conditions and is quoted in
US$ unless otherwise stated
Equipment lead time from approval of shop drawings is expected to be around 26 – 28 weeks.
Equipment sizing is based on the diameter of the screw i.e
a. RoS3 Q280
b. RoS3 Q440
c. RoS3 Q620
d. RoS3 Q800
87
8888
Huber Screw Press
From: Bob Lecey [mailto:[email protected]]
Sent: Monday, April 14, 2014 10:07 AM
To: Bergstrom, Aric
Cc: Wesselschmidt, Gary
Subject: Fwd: RE: FW: Geneseo, IL Huber RoS3Q screw press
Aric, See Gary Wesselschmidt's response to your RoS3Q maintenance question. If you need
anything else, let us know. Thanks, Bob
---------- Forwarded message ---------From: Wesselschmidt, Gary <[email protected]>
Date: Monday, April 14, 2014
Subject: RE: RE: FW: Geneseo, IL Huber RoS3Q screw press
To: Bob Lecey <[email protected]>
Hello Bob,
Interesting timing on your question. We just discussed this when I was in NC last week. The
brush is rated at 8,000 hours. That is the only item I would regard as “major”. Due to the
brush/ wiper the auger and basket never need to be maintained or replaced as with similar
screw press designs.
Gary Wesselschmidt
Central Region Sales Manager
HUBER Technology, Inc.
2235 Martha Lane
Greenwood, MO 64034
Tel: 816 623 9955 Cell: 816 550 6102
Web:
www.huber-technology.com
HUBER Technology is C-TPAT Certified
Come see us at WEF Residual and Biosolids at Booth# 407.
Please consider the environment before printing this e-mail.
From: Bob Lecey [mailto:[email protected]]
To: Wesselschmidt, Gary
Cc: Aric Bergstrom
Subject: Fwd: RE: FW: Geneseo, IL Huber RoS3Q screw press
Gary, Can you please respond to Aric on his question regarding RoS3Q operating hours? Thank
you, Bob
Could you provide an estimate on the number of operating hours that could be expected before
major maintenance would be required?
Aric Bergstrom, PE
Process Engineer
Phone: (920) 208-0296
88
8989
M'FR
Huber Technology
Facility
Dover WWTP
GENESEO WWTP
Mar-13
Owner
Contact
Ray Vermette
Phone
603-516-6475
Date
QUESTIONS
1
Model
RoS3Q 800
2
No. Units
2
3
Installation Date
2012
4
Cake Solids, %
30
5
Polymer Dosage
20 lbs/ dry ton
6
Solids Capture, %
Doesn't recall
7
None
8
Start-Up Problems
None
9
Excellent, really easy to work with
a)
Start-Up
b)
Warranty
c)
Post-Warranty
10
Maintenance History
11
12
Problems since
Installation
Satisfaction
13
Recommendations
14
Other
Very satisfied, would recommend them to another facility. They replaced two GBTs and two belt presses with these units and have dropped operator
time requirements by over 90%.
They feed 1% primary/WAS to the units.
89
9090
M'FR
Huber Technology
Facility
Daphne WWTP
GENESEO WWTP
Mar-13
Owner
Contact
Jim Caudle
Phone
251-621-0979
Date
12-Mar-14
QUESTIONS
1
Model
2
No. Units
3
Installation Date
2012
4
Cake Solids, %
18%
5
Polymer Dosage
Doesn't recall
6
Solids Capture, %
Doesn't recall
7
None
8
Start-Up Problems
None
9
Huber has been great to work with.
a)
Start-Up
b)
Warranty
c)
Post-Warranty
10
Maintenance History
11
12
Problems since
Installation
Satisfaction
13
Recommendations
14
Other
None.
Very. The do exactly what was promised. Would recommend them.
90
9191
350 SMC Drive
Somerset WI 54025
Phone: (715) 247-3433
Fax: (715) 247-3438
March 11, 2014
Donohue & Associates
3311 Weeden Creek Road
Sheboygan, WI 53081
Attn:
Reference:
Subject:
Aric Bergstrom, P.E.
Sludge Dewatering Screw Press, Geneseo, IL
Schwing Bioset, Inc. Quotation No. 2014077
Dear Mr. Bergstrom,
Schwing Bioset, Inc. is pleased to propose the following as our scope of supply for the above
referenced project:
SLUDGE DEWATERING SCREW PRESS
Design Conditions:
Schwing Bioset dewatering system sized for anaerobic digested sludge:
Dewatering 600,000 gallons per year at 4% solids input sludge, 156 – 208 operating hours
per year (962 – 1283 dry pounds per hour); 20 - 25% solids sludge cake output,
Model:
Quantity:
Design Capacity:
Polymer Consumption:
Press Length:
Press Width:
Press Height:
Weight est.:
Press HP:
FSP 09 HP
One (1)
1283 dry pounds per hour / 64 gpm
25 - 30 lbs / dry ton sludge
20 feet
5 feet
6 feet 8 inches
13,640 lbs
5.4 HP
91
9292
Dewatering Screw Press
Geneseo, IL
Schwing Bioset Inc.
Scope includes:
1. The SBI Screw Press system is designed for continuous dewatering of flocculated slurry. The
system consists of a Screw Press dewatering unit, reaction tank, progressive cavity sludge
feed pump, liquid polymer blending system, and control panel.
2. The Screw Press dewatering unit compresses and dewaters flocculated slurry using a screw
rotating at very slow speed in a perforated screen. The filtrate will discharge from a drip tray
below the perforated screen into a discharge pipe. Access doors allow a direct view of the
dewatering process. The simple operating principle is achieved with only a few functional
component groups. Slow movement and the high quality design of the structural components
guarantee a high service life.
3. Press dewatering system is powered using a Premium efficient, TEFC motor. Variation of
the Screw speed is achieved with VFD (480V/3Ø/60Hz). (VFD, motor, and speed reducer
included)
4. For general housekeeping purposes the back washing cycle cleans the screens automatically
(generally 1x/day for less than 5 minutes). Dewatering operations are not interrupted during
washing cycle. Washwater flow required is 30 gpm at 45 psi or greater, duration is 2 – 3
minutes.
5. Air compressor provided for discharge pressure cone actuator and movement of wash ring.
6. Effective flocculation is achieved in a mixing reaction tank that is part of the Screw Press. It
is a closed design with paddle and flow breakers for effective mixing and gentle transport of
the flocks.
• VFD, TEFC motor, and speed reducer included for reaction tank mixer.
• Diluted/activated polymer from the polymer feed system enters sludge pipe at tee
upstream of Sludge Flocculation Tank.
7. Magnetic sludge flowmeter and reaction tank pressure sensor included for control of sludge
feed to Screw Press. Magnetic sludge flowmeter to be installed between sludge feed pump
and reaction tank.
8. Includes progressive cavity sludge feed pump for the rated service. (VFD, motor, and speed
reducer included)
9. Includes liquid polymer blending system for the rated service.
• Polymer system delivered as a pre-assembled skid complete with progressive
cavity polymer pump, polymer/water variable speed mixer, motors, NEMA 4X
local control panel, and all internal wiring and plumbing.
10. Screw Press is shipped fully assembled including motor and speed reducer.
11. The Screw Press must be located above the discharge cake conveyors (cake discharges
continuously from bottom of press). This quote does not include discharge cake conveyors
or supports to elevate presses, if necessary. These must be requested if these are to be added
to the SBI scope of supply.
SCREW PRESS CONTROL PANEL
Quantity:
Power Supply
Enclosure Type:
03/11/2014
One (1)
480V/3Ø/60Hz
NEMA 4X
92
Page 2 of 6
9393
Geneseo, IL
Schwing Bioset Inc.
Scope includes:
1. Allen Bradley CompactLogix PLC and Panelview HMI.
2. The Control Panel shall control and power Screw Press dewatering unit, reaction tank,
progressive cavity sludge feed pump, and liquid polymer blending system.
3. Schwing Bioset standard analog input and output devices shall be provided.
SPARE PARTS
Available upon request
FIELD SERVICE
Schwing Bioset shall provide a trained service technician to supervise system installation, assist
start-up, and / or to train the owner’s personnel in the operation and maintenance of the Schwing
Bioset supplied equipment.
The SBI service technician shall be made available for Six (6) days over Two (2) trips.
If required, additional SBI service may be purchased at the prevailing rates at the time service is
performed. Current service rates are as follows:
• US $115.00 per hour – standard eight (8) hour day.
• US $172.50 per hour – overtime (over and above the standard eight (8) hour day.)
• US $230.00 per hour – Sundays and holidays.
• Travel and per diem (i.e., hotel, food, car) expenses at cost + 15%.
SYSTEM SUMMARY
Screw Press Control Panel
SBI Field Service:
One (1)
One (1)
Six (6) days over Two (2) trips
Total price for the above listed scope of supply............................................ $382,000.00
All prices are quoted:
F.O.B. Factory
Full Freight Allowed to jobsite
Price is valid for 60 days
Price is in US dollars
03/11/2014
93
Page 3 of 6
9494
Geneseo, IL
Schwing Bioset Inc.
TAXES:
No taxes are included in this quote. The amount of any applicable present or future state/local
sales/use tax or other government charge upon the production, sale, shipment, and/or use of the
goods covered by this quotation shall be added to the invoice where appropriate.
TERMS:
10% with order
10% with submittal approval
75% when equipment is ready to ship
5% with acceptance by contractor, not to exceed 90 days from shipment.
Payment terms offered are subject to final credit approval.
SUBMITTALS:
Eight (8) to ten (10) weeks after receipt of approved order. Four (4) copies shall be provided.
DELIVERY:
Equipment shall be delivered twenty (20) to twenty-eight (28) weeks after submittals are
approved.
OPERATION & MAINTENANCE MANUALS:
Two (2) final hard copies and two (2) electronic copies on CD-ROM shall be furnished with the
equipment. O&M Manuals will be delivered four (4) weeks after equipment delivery.
WARRANTY
Schwing Bioset, Inc. warrants its new equipment against defects in material and workmanship
under normal use and service, and which shall not have been subject to misuse, negligence, or
accident, for a period of one (1) year that shall commence upon startup or ninety (90) days from
delivery, whichever occurs first.
Schwing Bioset, Inc. will replace or repair free of charge, FOB jobsite, such part or parts
thereof as in its sole judgment shall be deemed defective. Schwing Bioset shall not be
responsible for freight costs to transport parts to final destination.
Due to the specialized nature of Schwing Bioset material handling equipment, Schwing Bioset
field service technicians shall not be restricted in adjusting or repairing Schwing Bioset furnished
equipment, regardless of collective bargaining agreements entered into by other parties. This
warranty shall not apply to any equipment manufactured by us which shall have been loaded or
03/11/2014
94
Page 4 of 6
9595
Geneseo, IL
Schwing Bioset Inc.
operated beyond its rated capacity as specified by Schwing Bioset, Inc. Damage resulting from
improper installations or alterations outside our plant will be considered as misuse and not as a
defect. Certain parts of the equipment provided by Schwing Bioset such as the pumping
cylinders, valves, pumping rams, screw flights, sliding frame components, trough liners for
screws etc. in contact with material, are subject to normal wear. This normal wear is not covered
under this warranty. Schwing Bioset, Inc. shall not be liable for consequential damages or
injuries of any kind, or for expenses, losses or delays incidental to any failure. Schwing Bioset,
Inc. reserves the right to make changes and improvements in its product without incurring any
obligations to install any such changes or improvements in its products previously manufactured.
This warranty is in lieu of any other warranty expressed or implied or any other obligation or
liability on the part of Schwing Bioset, Inc., and no other person is authorized to make any
representations or warranties beyond those herein expressed.
Without limiting the generalities of the foregoing, THERE IS NO IMPLIED
WARRANTY OF MARKETABILITY AND NO IMPLIED WARRANTY OF FITNESS FOR A
PARTICULAR PURPOSE.
EQUIPMENT AND SERVICES TO BE PROVIDED BY OTHERS
1. Installation, offloading, field assembly, and erection of the Schwing Bioset, Inc. (SBI)
supplied equipment.
2. Storage of equipment and/or costs for long term storage (longer than 3 months).
3. Racks, trays or supports for hydraulic lines, sludge lines, or control wiring.
4. Miscellaneous metal.
5. Field painting of any of the SBI supplied equipment. All touch up painting required due to
normal wear and tear during shipping shall the responsibility of others.
6. Field-routed grease tubing
7. Supports for grease tubing, conduit or control wiring.
8. Field wiring of any kind.
9. Labor and material for preliminary, final field, system performance and system integrity
tests.
10. Anchor bolts, nuts, and washers for the SBI supplied equipment unless otherwise stated.
11. Cost for Engineer, Owner, or Contractor to witness any shop test.
12. Additional costs to supply alternate products other than specifically mentioned in this
scope.
13. Networking, hardware, communication modules, or power supplies not specifically
mentioned in this scope.
14. PLC programming software or software licenses not specifically mentioned in this scope.
15. It is the contractor’s responsibility to field verify building dimensions, equipment access
and that equipment layout /dimensions are suitable to accommodate the Schwing Bioset
supplied equipment.
16. Field service technicians or special tools not specifically mentioned in this scope.
17. Water and drain piping of any kind.
18. Motor starters or variable frequency drives not specifically mentioned in this scope.
19. After equipment is delivered to site, disposal of any hydraulic oil shall be by others.
03/11/2014
95
Page 5 of 6
9696
Geneseo, IL
Schwing Bioset Inc.
20. Spare parts not specifically mentioned in this scope.
21. Screw press supports and discharge cake conveyors not specifically mentioned in this
scope.
If you have any further questions, please feel free to contact me at (cell) 720-326-4366, or email
[email protected].
Yours very truly,
Schwing Bioset, Inc.
Scott Kelly
Midwest Regional Sales Manager
cc:
Scott Springer, Chuck Wanstrom – SBI
Dean Wiebenga – Peterson and Matz
03/11/2014
96
Page 6 of 6
9797
From: Scott Kelly [mailto:[email protected]]
To: Bergstrom, Aric
Cc: 'Rob Szekeress'
Subject: RE: Geneseo IL - Donohue Dewatering Study
Hi Aric,
The attached slides are from my
PowerPoint presentation discussing
Screw Press maintenance. Please let
me know if you have additional
questions.
Have a great weekend!
Best regards,
Scott Kelly
Schwing Bioset, Inc.
Midwest & International Sales Manager
720-326-4366
www.schwingbioset.com
From: Bergstrom, Aric
[mailto:[email protected]]
Sent: Friday, April 11, 2014 11:33 AM
To: Rob Szekeress; Scott Kelly
Cc: Bergstrom, Aric
Subject: RE: Geneseo IL - Donohue Dewatering Study
Could you provide an estimate on the
number of operating hours that could be
expected before major maintenance
would be required?
Aric Bergstrom, PE
Process Engineer
Phone: (920) 208-0296
97
Schwing Screw Press
9898
M'FR
GENESEO WWTP
Mar-13
Schwing Bioset
Facility
Owner
Contact
Phone
Date
21-Mar-14
98
9999
Appendix B
Conceptual Layouts
99
100
PROJECT NO. 12651
APRIL 2014
GENESEO, ILLINOIS
CITY OF GENESEO
WASTEWATER TREATMENT PLANT
DIGESTED SLUDGE DEWATERING STUDY
FAN PRESS CONCEPTUAL LAYOUT
100100
PLAN
101
PROJECT NO. 12651
APRIL 2014
GENESEO, ILLINOIS
CITY OF GENESEO
SCREW PRESS CONCEPTUAL LAYOUT
101101
PLAN
102102
Appendix C
Economic Analysis
102
103103
CITY OF GENESEO
FAN PRESS
INITIAL COST ESTIMATE
General Description
Cost estimate on install a new rotary fan press dewatering system within the existing Sludge Building.
ITEM
Architectural/Structural
Earthwork
Concrete
Metals
Buildings
Demolition
Units
Quantity
Unit Cost
($)
See Worksheet for Detailed Cost Breakdown
Process-Mechanical Equipment
Sludge Feed Pump
Polymer System
Fan Press
Compressed Air System
Conveyor
Ea
Ea
Ea
Ea
Ea
1
1
1
1
1
10,000
12,000
305,000
1,000
16,000
Equipment Subtotal
Equipment Installation
Initial Cost
($)
0
1,156
952
0
5,000
10,000
12,000
305,000
1,000
16,000
344,000
%
1
10%
34,400
Process-Mechanical Piping Systems
Lump Sum
1
50,000
50,000
Plumbing
Lump Sum
1
10,000
10,000
HVAC
Lump Sum
0
Electrical
Lump Sum
1
15,000
15,000
Instrumentation & Controls
Lump Sum
1
10,000
10,000
Sitework & Yard Piping
Lump Sum
0
Subtotal (Minus Equipment Costs)
126,508
30%
Contingency
Subtotal (With Equipment)
508,460
Contractor Overhead & Profit (Minus Press Equipment)
25%
Total Construction Cost
Engineering
37,952
50,865
559,326
Lump Sum
Total Initial Cost
1
41,600
41,600
600,926
103
104104
CITY OF GENESEO
FAN PRESS
ARCHITECTURAL/STRUCTURAL WORKSHEET
ITEM
Earthwork: Dewatering
Earthwork: Excavation
Earthwork: Underdrain System
Earthwork: Pile Foundation
Earthwork: Flood Protection Levee
Earthwork: Flood Protection Gravel Road
Earthwork:
Earthwork
Units
Unit Cost
($)
Initial Cost
($)
lump sum
cu yds
sq yds
ft
cu yds
sq yds
0
Concrete: Footings
Concrete: Base Slab
Concrete: Walls
Concrete: Floor Slabs
Concrete: Structural Slabs
Concrete: Columns
Concrete: Channels
Concrete: Precast Roof
Concrete
cu yds
cu yds
cu yds
cu yds
cu yds
cu yds
cu yds
ft
Metals: Aluminum Grating
Metals: Aluminum Handrail
Metals: Aluminum Stairway
Metals: Baffles and Weirs
Metals:
Metals
sq ft
ft
risers
sq ft
Building:
Building:
Building:
Building:
Building:
Building:
Buildings
sq ft
sq ft
sq ft
sq ft
sq ft
sq ft
Demolition:
Demolition:
Demolition:
Demolition:
Demolition
Quantity
1
1,156
1,156
1,156
34
28
952
952
0
cu ft
cu ft
lump sum
lump sum
1
5,000
5,000
5,000
104
105105
City of Geneseo
Fan Press
Present Worth Analysis Factors
Comments
Discount Rate
3.0%
Inflation Rate
0.5%
Escalation Rate (Above Inflation)
Electricity (0-5 years)
2.5%
2.5%
Natural Gas
2.0%
Polymer
2.0%
Electricity Escalation Rate = 2.5%
National Institute of Standards, Annual Supplement to NIST Handbook 135
Discount Rate = 3%
Inflation Rate = 0.5%
Natural Gas Escalation Rate = 2%
Polymer Escalation Rate = 2%
Life Cycle Cost Analysis
Capital Cost
Year
(n)
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
600,926
Periodic Costs
Replace
Salvage
O&M
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
3,640
Annual Operational Costs
Electricity
Landfilling
Polymer
274
16,632
12,574
280
16,965
12,825
287
17,304
13,082
295
17,650
13,343
302
18,003
13,610
310
18,363
13,882
317
18,730
14,160
325
19,105
14,443
333
19,487
14,732
342
19,877
15,027
350
20,274
15,327
359
20,680
15,634
368
21,093
15,946
377
21,515
16,265
387
21,946
16,591
396
22,384
16,922
406
22,832
17,261
416
23,289
17,606
427
23,755
17,958
437
24,230
18,317
448
24,714
18,684
Total Annual
33,119
33,710
34,313
34,928
35,555
36,195
36,848
37,513
38,192
38,885
39,592
40,312
41,048
41,798
42,563
43,343
44,139
44,951
45,780
46,624
47,486
PW
Periodic
PW
Annual
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
32,728
32,343
31,964
31,590
31,222
30,859
30,502
30,149
29,802
29,460
29,123
28,790
28,462
28,139
27,820
27,506
27,196
26,891
26,589
26,292
PW
Cumulative
600,926
633,654
665,997
697,961
729,551
760,773
791,633
822,134
852,284
882,086
911,546
940,668
969,458
997,921
1,026,060
1,053,880
1,081,386
1,108,582
1,135,473
1,162,062
1,188,354
20-Year Present Worth
1,188,354
Fan Press
Capital Cost
Average Annual Cost
600,926
1,188,354
40,189
Notes
105
106106
CITY OF GENESEO
SCREW PRESS
INITIAL COST ESTIMATE
General Description
Cost estimate on install a new screw press dewatering system within the existind Sludge Building.
ITEM
Architectural/Structural
Earthwork
Concrete
Metals
Buildings
Demolition
Units
Quantity
Unit Cost
($)
Process-Mechanical Equipment
Sludge Feed Pump
Polymer System
Screw Press
Conveyor
Washwater Booster Pump System
Ea
Ea
Ea
Ea
Ea
1
1
1
1
1
10,000
12,000
350,000
16,000
4,000
Equipment Subtotal
Equipment Installation
Initial Cost
($)
0
1,156
10,952
0
5,000
10,000
12,000
350,000
16,000
4,000
392,000
%
1
10%
39,200
Process-Mechanical Piping Systems
Lump Sum
1
50,000
50,000
Plumbing
Lump Sum
1
12,000
12,000
HVAC
Lump Sum
0
Electrical
Lump Sum
1
15,000
15,000
Instrumentation & Controls
Lump Sum
1
10,000
10,000
Sitework & Yard Piping
Lump Sum
0
Subtotal (Minus Equipment Costs)
143,308
30%
Contingency
Subtotal (With Equipment)
578,300
Contractor Overhead & Profit (Minus Press Equipment)
25%
Total Construction Cost
Engineering
42,992
57,075
635,376
Lump Sum
Total Initial Cost
1
41,600
41,600
676,976
106
107107
CITY OF GENESEO
SCREW PRESS
ARCHITECTURAL/STRUCTURAL WORKSHEET
ITEM
Earthwork: Dewatering
Earthwork: Excavation
Earthwork: Underdrain System
Earthwork: Pile Foundation
Earthwork: Flood Protection Levee
Earthwork: Flood Protection Gravel Road
Earthwork:
Earthwork
Concrete: Footings
Concrete: Base Slab
Concrete: Walls
Concrete: Floor Slabs
Concrete: Structural Slabs
Concrete: Columns
Concrete: Channels
Concrete: Precast Roof
Concrete
Metals: Aluminum Grating
Metals: Aluminum Handrail
Metals: Aluminum Stairway
Metals: Baffles and Weirs
Metals: Screw Removal System
Metals
Building:
Building:
Building:
Building:
Building:
Building:
Buildings
Demolition:
Demolition:
Demolition:
Demolition:
Demolition
Units
Quantity
Unit Cost
($)
Initial Cost
($)
lump sum
cu yds
sq yds
ft
cu yds
sq yds
0
cu yds
cu yds
cu yds
cu yds
cu yds
cu yds
cu yds
ft
1
1,156
1,156
1,156
sq ft
ft
risers
sq ft
lump sum
34
28
1
10,000
952
10,000
10,952
sq ft
sq ft
sq ft
sq ft
sq ft
sq ft
0
cu ft
cu ft
lump sum
lump sum
1
5,000
5,000
5,000
107
108108
City of Geneseo
Screw Press
Present Worth Analysis Factors
Comments
Discount Rate
3.0%
Inflation Rate
0.5%
Escalation Rate (Above Inflation)
2.5%
2.5%
Natural Gas
2.0%
Polymer
2.0%
Electricity Escalation Rate = 2.5%
National Institute of Standards, Annual Supplement to NIST Handbook 135
Discount Rate = 3%
Inflation Rate = 0.5%
Natural Gas Escalation Rate = 2%
Polymer Escalation Rate = 2%
Life Cycle Cost Analysis
Capital Cost
Year
(n)
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
676,976
Periodic Costs
Replace
Salvage
O&M
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
2,730
Annual Operational Costs
Electricity
Landfilling
Polymer
137
19,950
25,303
140
20,349
25,809
144
20,756
26,325
147
21,171
26,852
151
21,595
27,389
155
22,026
27,937
159
22,467
28,496
163
22,916
29,065
167
23,375
29,647
171
23,842
30,240
175
24,319
30,844
179
24,805
31,461
184
25,301
32,091
189
25,807
32,732
193
26,324
33,387
198
26,850
34,055
203
27,387
34,736
208
27,935
35,431
213
28,494
36,139
219
29,063
36,862
224
29,645
37,599
Total Annual
48,120
49,028
49,955
50,900
51,865
52,848
53,851
54,874
55,918
56,983
58,069
59,176
60,306
61,458
62,634
63,833
65,056
66,304
67,576
68,874
70,198
PW
Periodic
PW
Annual
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
47,600
47,088
46,581
46,081
45,587
45,099
44,618
44,142
43,672
43,208
42,750
42,297
41,850
41,408
40,972
40,541
40,115
39,694
39,278
38,867
PW
Cumulative
676,976
724,576
771,663
818,245
864,326
909,913
955,012
999,630
1,043,772
1,087,445
1,130,653
1,173,403
1,215,701
1,257,551
1,298,959
1,339,931
1,380,472
1,420,587
1,460,280
1,499,558
1,538,425
1,538,425
Screw Press
Capital Cost
Average Annual Cost
676,976
1,538,425
58,985
Notes
108
109109
109
110110
CITY OF GENESEO
CITY COUNCIL
JUNE 10th, 2014
PRESENTER: Public Works Director, Klint Rice
SUBJECT: Park and Cemetery Mowing Equipment.
Both the Park and Cemetery Divisions have 2 John Deere 1445’s with over 2000 hours. These units are
used daily in both facilities and the Park unit is equipped with a cab and front mount snow blower. It is
time to look at replacement of one or possibly both units.
With the heavy volume of grass, it is time to look into an alternate deck and bagger for the John Deere
X749. This unit is used in the parks and on the boulevards, and the bagger will help with fall clean up
and keep the grass out of the streets during the summer months.
RECOMMENDATION:
Staff would like to meet with the local John Deere dealer and begin discussing the best options and best
value approach for replacement of the 1445’s and get a firm price on a new deck and bagger for the X749.
Staff will return to Council in June with quotes and ask for approval of purchase out of the 2014/15
budget.
BUDGET IMPACT:
$25,000 - $30,000 out of the 2014/15 budget – line item 01-5.020.800.1223
DOCUMENTS ATTACHED:
a. Quotes
110
111111
CITY OF GENESEO
CITY COUNCIL
JUNE 10th, 2014
PRESENTER: Public Works Chief Water Operator, Vince Newton
SUBJECT: Proposal for Water Distribution System Leak Survey
There are many leaks that never show to the surface, it has been 10 years since the City last had a
complete survey of the 42 miles of water main. The City recently had M.E. Simpson locate a leak on
Second Street that was showing on First Street.
RECOMMENDATION:
Go out for proposal to have the study completed. As we work to sell more water, we also want to make
sure water isn’t being lost.
BUDGET IMPACT:
Up to $10,000 out of the professional service line item in the 2014/15 Water Budget
30-5.675.500.2060
DOCUMENTS ATTACHED:
None
111
112112
CITY OF GENESEO
CITY COUNCIL
June 10th, 2014
PRESENTER: Director of Public Works, Klint Rice
SUBJECT: Richmond Hill Disc Golf Signs
Mr. Chuck Larson of Rock River Arms would like to donate new hole marker signs for the Disc Golf
Course in Richmond Hill Park. The Signs will be in memory of his late brother Mr. Mark Larson.
RECOMMENDATION:
Staff will install the signs on wooden posts that are left over from the dog park project. With Councils’
approval of the sign design, staff will have this completed by late summer. This project will make a very
nice impact on the quality of the City’s Disc Golf Course.
BUDGET IMPACT:
None
DOCUMENTS ATTACHED:
The sign design
112
113113
CITY OF GENESEO
COUNCIL MEEETING
June 10, 2014
ORIGINATING DEPARTMENT: Electric Department
PRESENTER: Director of Electrical Operations, Lewis Opsal
SUBJECT: Surplus Equipment
Staff is seeking approval to declare 2001 Freightliner truck surplus equipment. This truck will be replaced
by a 2014 International truck ordered in July 2013.
RECOMMENDATION:
Approve of surplus declaration.
BUDGET IMPACT:
The funds raised from the sale of the equipment will be allocated to line item 20-4.206.165.1125 for gain
on sale of equipment.
DOCUMENTS ATTACHED:
a. R-14-100 A Resolution Authorizing the Sale of Personal Property
113
114114
CITY OF GENESEO
RESOLUTION R-14-100
A RESOLUTION AUTHORIZING THE SALE OF
PERSONAL PROPERTY
ADOPTED BY THE
MAYOR AND CITY COUNCIL
OF THE
CITY OF GENESEO
THIS 10TH DAY OF JUNE, 2014
Published in pamphlet form
by authority of the Mayor
and City Council of the
City of Geneseo
Henry County, Illinois, this
10TH day of June, 2014
1
114
115115
RESOLUTION NO. R-14-100
A RESOLUTION AUTHORIZING THE SALE OF
PERSONAL PROPERTY
______________________________________________________________________________
WHEREAS, the City of Geneseo, County of Henry, State of Illinois has the authority pursuant
to 65 ILCS 11-76-4 to provide for the disposition of personal property by sale in such manner as the
Corporate Authorities may designate, with or without advertising the sale; and
WHEREAS, the City currently owns the following personal property: 2001 Freightliner Truck
(“Personal Property”) that is no longer necessary or useful for the City’s purposes; and
WHEREAS, the City desires to dispose of the Personal Property as follows, such being in the
best interests of the City: “Best Means Possible”.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF GENESEO, HENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION ONE: The facts and statements contained in the preambles to this Resolution are
found to be true and correct and are hereby adopted as part of this Resolution.
SECTION TWO: The disposition of the Personal Property using the “best means possible” is
hereby approved. The Director of Electrical Operations, or his designee, is authorized to dispose of
the Personal Property using the “best means possible” and the Mayor and City Clerk are hereby
authorized and directed to execute such documents as may be necessary to effectuate such disposal
and transfer title.
SECTION THREE: If any section, subsection, sentence, clause, phrase or
portion of this Resolution is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision
and such holding shall not affect the validity of the remaining portions hereof.
2
115
116116
SECTION FOUR: All prior Ordinances and Resolutions in conflict or inconsistent herewith
are hereby expressly repealed only to the extent of such conflict or inconsistency.
SECTION FIVE: This Resolution shall be in full force and effect from and after its passage,
approval and publication in pamphlet form as provided by law.
APPROVED AND ADOPTED by the City Council of the City of Geneseo this 10th day of
June, 2014, pursuant to roll call vote as follows:
AYES:
NAYS:
ABSENT:
ABSTAIN:
APPROVED this 10th day of June, 2014.
_______________________________
Mayor Nadine Palmgren, Mayor
ATTEST:
________________________________
Loree K. Phylpo, City Clerk
3
116
117117
CITY OF GENESEO
CITY COUNCIL
JUNE 10, 2014
ORIGINATING DEPARTMENT: Police Department
PRESENTER: Chief of Police Tom Piotrowski
SUBJECT: Mobile Radar Speed sign
Police department has a portable speed radar sign that is currently not working properly. We have the
opportunity to trade in the current sign to upgrade our equipment. The radar is capable of producing
information for review of average speed, time of day and numbers of vehicles, at a minimum.
RECOMMENDATION:
Accept proposal and send to council for full approval
BUDGET IMPACT:
Approximately $3,000.00, with a maximum trade in allowance.
DOCUMENTS ATTACHED:
1) proposal
117
118118
118
119119
CITY OF GENESEO
COUNCIL MEEETING
JUNE 10, 2014
ORIGINATING DEPARTMENT: Electric Department
PRESENTER: Director of Electrical Operations, Lewis Opsal
SUBJECT: Underground Locator
Staff is seeking approval to purchase new underground Locator from MidAmerican Technology, Inc.
for the sum of $4,860.00 with training and delivery.
RECOMMENDATION:
Approve the purchase.
BUDGET IMPACT:
2013-2014 Capital budget 20-5.690.800.1223
DOCUMENTS ATTACHED:
3 Quotes
119
120120
M.J. FRIEDL & ASSOCIATES, INC.
2900 LOVE POINT RD.
STEVENSVILLE, MD 21666
QUOTE
To: Lewis Opsal
433 East North St.
Geneseo, IL 61254-1347
Company: City of Geneseo
Phone:
Fax:
E-Mail:
From: Mike Friedl
Qty
Model
1
1
1
1
6-2-2014
Quote:
622014-2
Description
Price
1.204.01.00003-SD
vLoc Pro2 Receiver
200.101.023.C242
1.200.05.00007
2.204.01.00012
2.204.01.00044
Loc-10Tx Transmitter
$ 2,399.00
$ 1,835.00
A-Frame
Holux GPS
Bluetooth Module
$ 495.00
$ 165.00
$ 152.00
Plus Freight
$ 65.00
TOTAL
$ 5,1110.00
1



Date
Validity:
12-31-2014
Terms:
Net 30
5% Charge for all Credit Card Transactions!
Regards,
Mike Friedl
M.J. Friedl & Associates, Inc.
2900 Love Point Rd.
Stevensville, MD 21666
Office 410-604-1079
Fax 410-604-1998
120
121121
MidAmerican Technology, Inc.
Quote
3708 East 25th Road
Serena, IL 60549
Phone (815) 496-2400 Fax (815) 496-2500
Number: E1949
Date:
May 07, 2014
Bill To:
Ship To:
City of Geneseo
Electrical Department
433 East North Street
City of Geneseo
Attn: Lewis Opsal
PO Number
Item #
Description
1.204.01.00003-SD
Terms
Sales Rep
Ship Via
Net 30 Days
KB
Hand Deliver
Quantity
Price Each
Amount
vLoc Pro2 Receiver with Compass
and Signal Direction
1.00
2,350.00
2,350.00
200-101-023-C242
Loc-10Tx Transmitter with Carry
Bag
1.00
1,800.00
1,800.00
1.200.05.00007
A-Frame Fault Finder with Carry
Bag
1.00
405.00
405.00
2.204.01.00012
Holux GPS & Holux Holder
1.00
155.00
155.00
2.204.01.00044
Bluetooth Module
1.00
150.00
150.00
Above pricing includes hand delivery and on-site training.
All equipment listed above is currently in stock.
Total
121
$4,860.00
122122
City of Geneseo
Geneseo IL 61254
Email: [email protected]
Date
6/2/2014
QUOTATION FOR EQUIPMENT
ITEM
DESCRIPTION
QTY
COST TOTAL
1.204.01.00003-SD
vLOC Pro2 Receiver with compass and
Signal direction
1
2350
2350
200-101-023-C242
Loc-10Tx transmitter with carry bag
1
1800
1800
1.200.05.00007
A-Frame fault finder with carry bag
1
405
405
2.204.01.00012
Holux GPS & Holux holder
1
155
155
2.204.01.00044
Bluetooth Module
1
150
150
Ground shipping from CA
1
TOTAL
80
$
Thank you for the opportunity to quote.
122
4940
123123
CITY OF GENESEO
CITY COUNCIL
June 10, 2014
PRESENTER: Mayor
SUBJECT: Appointment of Municipal Hearing Officer
BACKGROUND and DISCUSSION: Municipal Hearing Officer’s contract expired May 1, 2014.
DOCUMENTS ATTACHED:
123
124124
CITY OF GENESEO
CITY COUNCIL
June 10, 2014
PRESENTER: Mayor
SUBJECT: Proposal for Executive Recruitment Services
DOCUMENTS ATTACHED:
a. Recruitment Proposal
b. R-14-103 Resolution to allow Mayor to enter into an agreement for Executive Recruitment
Services
124
125125
125
126126
126
127127
127
128128
128
129129
129
130130
TO AUTHORIZE THE MAYOR TO ENTER INTO AN AGREEMENT WITH COLE S.
O’DONNELL MPA, ICMA-CM
WHEREAS, the City of Geneseo has the need to hire an Administrator; and
WHEREAS, in the event that the City of Geneseo requires the assistant with the hiring
process; and
WHEREAS, it would be in the best interest of the City of Geneseo to enter into a
Executive Recruitment Agreement with Cole S. O’Donnell MPA, ICMA-CM; and
Geneseo, Illinois authorizes the Mayor to enter into an agreement with Cole S. O’Donnell for
Executive Recruitment Service.
_________________________
________________________
Geneseo, IL
AYES:
NAYS:
ABSTAIN:
ABSENT:
0
0
0
0
130
131131
CITY OF GENESEO
CITY COUNCIL
JUNE 10, 2014
ORIGINATING DEPARTMENT: Chamber of Commerce Presentation
PRESENTER: Brian DeJohn
SUBJECT: Music Licensing for Government Entities
BACKGROUND and DISCUSSION: This is an agreement to cover the use of music at events that
take place in the City. Examples would be festivals, concerts, arts and crafts fairs, parades,
sporting events and shopping events just to name a few. This license would cover any location that
the local government has arranged to use.
DOCUMENTS ATTACHED:
a. FAQ for Music Licensing
b. Agreement
c. R-14-102 Resolution allowing the Mayor to enter into an Agreement with BMI.
131
132132
132
133133
133
134134
134
135135
135
136136
136
137137
137
138138
138
139139
139
140140
140
141141
141
142142
142
143143
TO AUTHORIZE THE MAYOR TO ENTER INTO AN AGREEMENT WITH BMI FOR
LICENSING MUSIC USAGE WITHIN THE CITY
WHEREAS, the City of Geneseo plays music downtown and at events throughout the
year for residents and visitors pleasure; and
WHEREAS, the City of Geneseo has the need to play music both recorded and live: and
WHEREAS, BMI offers Music Licensing for Local Governmental Entities; and
Geneseo, Illinois authorizes the Mayor to enter into an agreement with BMI for Music Licensing
Service.
_________________________
________________________
Geneseo, IL
AYES:
NAYS:
ABSTAIN:
ABSENT:
0
0
0
0
143
144144
City Council
City of Geneseo
Tuesday, June 10, 2014 at 6:00 P.M.
Chambers of the City Council
115 South Oakwood Avenue
Geneseo, Illinois 61254
AGENDA
BILLS
General
$16,622.47
Inspectors
$1,307.44
Public Works
$33,234.12
Public Safety
$15,517.77
2006 Debt Service
$5,000.00
Motor Fuel
$3,756.79
Fuel Depot/Fuel
$24,207.18
$471.25
Electric
$274,529.61
Electric Meter Deposit
$141.98
Refuse
$37,275.70
Water
$71,511.82
Water Meter Deposit
$100.24
Sewer
$42,241.89
TIF Downtown
$10,862.65
TIF South Rt. 82
$44,774.00
Capital Projects
$52,760.35
Health Insurance
$65,762.73
144
145145
145
146146
146
147147
147
148148
148
149149
149
150150
150
151151
151
152152
152
153153
153
154154
154
155155
155
156156
156
157157
157
158158
158
159159
159
160160
160

06 June 10, 2014 - City of Geneseo, Illinois

Transcription

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