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YERCAUD MONTFORT ALI]MI\'I ASSOCIATION
BYE-LAWS - 2012
1.
The Associationshall be known as " YERCAUD MONTFORT ALUMNI ASSOCIATION ".
Its addressshall be; " Montfort Anglo Indian Higher Secondary School, Yercaud - 636 60I,
SalemDishict, Tamil Nadu, India.
OBJECTTVES
2.
The objectivesof the Associationshall be;
a)
To arrangefor an Annual Re-unionofthe Life Membersof the Association.
b)
To provide a medium wherebythe Membersof the Associationmay keep in touch with
each other.
To assistthe Association Members with any information or in any other way within its power.
c)
To assistthe Associationby;
d)
i) To Recruit new membersfor the Association.To renderassistanceto applicants
seekingadmissionin the school.
ii) Establishingscholarshipsandprizes for deservingstudentsof the School.
iii) Contributingarticlesto "The Link " which may be of assistanceto the studentsof the
Schoolor of generalinterestand assistthe schoolby getting advertisementsfor the Link.
e)
Generallyto establisha closerelation ship between the Alumni and the Schooland
celebratingSchoolHeritageand achievementsof the Alumni.
MEMBERSIINI
to all the Alumni who has completed 12ft
3)
Membershipof the Association rh"tt b"
..1
Lit
"pr""d
left
in
between
and has been a student of the Montfort
If
the
student
had
Montfort
School.
Std., in
School for at least one academicyear he/sheshouldhave attainedthe age of 18. He/shecan apply
with a proof of completing 12fr Std., elsewhereand with the proof of studyingin Montfort School at
least for one year. An application from any Alumni who has been in the School for less than a year
may be consideredby the Committee and admission may be granted. Application for admission as
member.shall be made to the President. Even such application shall be consideredby the Committee
which shall have the power to grant admissionor to refuse it. No reasonneed be given in caseof
refusal.
4)
To becomea Life Member of the AssociationeveryAlumni shall pay a lump sum of Rs.1000/and Rs.50/- for the Identity Card. Brothers of the congregationSt. Gabriel who have worked in
Yercaud Montfort Schoolwill becomea religious memberof the Associationand are exemptedfrom
the membershipfee.The accountingyear of the Associationwill be from 1$April to 31$ March.
Memberswould be entitled to enjoy the benefitsof the Associationfrom the time of approval
5)
of their membershipby the Committee.No refund of money shall be made to memberswho wish to
leave the Association or if their membershipis terminated.Membership in the Association can be
terminated by the Committee for misconduct,activities againstthe School or the Association or for
interference with the School and the Association. The member will be given an opportuntty to
t ' explain his/her conductto the Committee. The Committee'sdecisionis final andbinding.
The subscriptionmay be increasedfrom time to time proposedby the Committee and
6)
approvedby the GeneralBody.
'ipsofactoo Honorary Member of
7)
The spousesof the membersof the Associationbecome
the Association after the demiseof the active member. They shall enjoy all the other benefits equal
to the memberbut will have no voting rights.
with the committeeconstitutedas
The Managementof the Associationshall be vested
follows:
i) President: The PrinciPalof the School.
a)
ii) Treasurer: The Treasurerof the School.
8)
GeneralAssemblyof Members'
b), 1 ) TMembers
w o V i c eelected
- p , " ' i dby
* t ,the
.(Resident&Non-Resident)
from Alumni residing-one from among Alumni residing in Yercaud and one
may or may not attendall
outsideyercaud. The Non-Residentvice-president
the committeemeetings'
A SecretarY'
iil
iil) An AssistantSecretarY'
lv) Ten Committee Members
be frlled up by co-option
whenever and wherever needed,interim vacanciesmay
by the lsmaining membersof the committee'
9)TheCommitteeshallhavepowertofixfromtimetotimesuchexp
enditureasmaybe
Exffaordinary expenditure incurred will be with
Association.
the
of
management
the
for
necessary
the approval of the GeneralBodY'
10)a)WhencallingacommitteemeetingtheSecretaryshallsendtheagendaatleasttwo
weeks in advance'
pryse-n:eof a quorum of 5 (five)' In
b) Any decision to be arived at must be taken in the
15 minutes and the meeting can
the absenceof quorum, -".ti"g can be adjoumed for
can be conducted.
be call,edfor ani eve,nif there is no quonrm meeting
and in his absencethe Reside'lrt
c) rrr" pr"rio*t shall preside at the committee Meeting
the
In the absenceof the President *d th" Reside'ntVice-president,
Vi"r;;;;il;.
of
meeting. In the absence the
,
Non-Residential Vice president shall preside at the
commiJtee-19mbers shall elect a
President and the vice-presidents, thi remaining
nremberslqllhaye one vote' The
:
chairman from,amongthemselv"r,"lu"l commitlee
equality of votes in all matters'
Chafum; JuJt nur,,"tle casting vote in the event of
1 1 ) C o m m i t t e e m e m b e r s n o t a f i e n d i n g 3 c o n s e c u t i v g g g m m i tto
t e be
e l eunsatisfactory
e t i n g s h a l l c by
e a sthe
etobe
abse,nceare found
members of the committee if the reasons for their
committee.
12)
l
The school Chaplain will be chaplain of the Association'
.,The Link, is the publicalion of the school. The Link will not be suppliedto the members'
13)
on paynent fu* b{ the School' Members of
Desiring membersmay get it directly lom the School
materials and advertisements to be printed in
the Association are welcomed to supply their valuable
the Link.
r,.
.."w
GENERAL ASSEMBLY
The ultimate authority in all mattersrelating to the administrationof the association,shall
L4)
be the GeneralBody of the Associationwhich shall meet normally once a year to conductthe affairs
of the Association. The following amongother mattersshall be dealt with by the GeneralBody.
a)
b)
c)
d)
e)
D
g)
h)
i)
Accepting the agenda
Reading the nninutesof the previous meeting and getting approval of the GeneralBody.
Considerationof the Annual Report of the Working Committeeof the Association.
Adoption of the annual statementof Receipts and Expenditure.
Passingof the Budget.
Amendmentor repair of any Bye-Law or enactmentof a new Bye-Law.
Considerationof any complaintsor suggestionswhich an individual membermay have to
offer.
Election of Membersof the Committeeexceptthe President,Treasurer.
Memberswishing to submit amendmentsto Bye-Laws should submit it in writing at least
45 daysprior to the GeneralBody Meeting.
15)
The Annual Meeting of the GeneralBody shall be held once ayear on the date fxed by the
Qsmmitteeand circulated among
Committee. The Agenda for the meetingshall be drawn up by 116s
all the membersat least 2I Days prior to the date of the meeting. The quorum for the meeting shall
be 50. ln the absenceof quorum, meeting can be adjournedfor 15 minutes and the meeting can be
called for and even if there is no quorum meeting can be conducted. The Committee may call an
extraordinary Gqreral Body Meeting on a request from any 25o/oof the total life membersof the
association in writing for the considerationof any specific subject. This subject should in no case
affect the Bye-Laws of the Association
The Presidentshall chair the Annual GeneralBody Meeting and in his absence,one of the
16)
Vice-Presidentswill chair the meetiag. In the abse,qceof the President and Vibe.Presidents,tlie
GeneralAssemblyshall elect a Chairmanfrom amongthemselves.All questionsshall be decidedby
majority of votes of the members present in the meeting. It shall be open to the President or
Chainnan of the meeting to deterrrine the manner in which the vote should be taken Each member
shall have only one vote; the Presidentor the Chairman having the casting vote in the event of there
berng an equality of votes,exceptin the caseof the Election'
L7)
Montfort Alumni of different Districts may form their own Chapterswith the approval of the
Committee of the parent Association.. They will draw their own Rules, Regulationsand or ByLaws to suit their own administration. Occasionally they may organize their own Meetings, Gettogethers, Picnics and Socials, as and when required. A general report of the activities of the
Chaptersmay be sentonce a yearbefore the end of June. Reports from the different Chapterswill be
brought to the notice of the GeneralBody.
There will be a Get-together arranged in different districts in rotation during Last Week of
December or First Week of Januaryto the convenienceof the Host Districts and flnalized by the
committee.
l8)
a)
Sonsand Daughten of Members will be givenpreference in getting
admission in
the School.
b)
llembers can participate in social functions such as Concerts,prize-Distibution,
Picfures,Toumaments,Fetes etc., run by the school.
c)
The School will be 'At Home' to membersand their families
at an! time t6rorrroo,r*
the year..
d)
Members will be welcome to the housesof the Brothers, not
only in India but the
world over.
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