AutoBAnk - Hanse Orga Group

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PERFEcTion IN DETAIL.
AutoBAnk
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cogon AutoBank
Automatic Account Reconciliation
AutoBank enables an automatic processing of payment information from bank statements, incoming checks and remittance advices in your accounting. Thus, the time
and labor-intensive manual entry of posting information is no longer necessary. The
automated processing takes less time, your staff is available for more value-added
tasks and you contribute significantly to a general cost reduction. The cogon GmbH
distributes this multi-user and multi-ERP solution, available in several languages, to
help you realize process automation in your financial accounting. When using AutoBank, you no longer have to manually process bank statements and other payment
information media such as remittance advices and checks. At the same time, your
accounting department is always up-to-date and no longer has to deal with backlog,
even in case of high volumes of data.
Functionalities
Bank Statement Processing
• Automatic account assignment of bank statement items
• Posting of G/L accounts and AR payments
• Clear AP payments and credit entries
• Optimized manual post-processing
Remittance Advices
• Automated processing of electronic and paper-based remittance advices
• Optimized manual post-processing
Decentralized Payments
• Entry of cash collector payments
• Automatic clearing of debit-side items
Foreign Currency Payments
• Processing of foreign currency payments in the bank statement
• Generation of posting records in consideration of bank fees/expenses and exchange rate differences
Check Data Processing
• Formatted check data are automatically processed, assigned to the corresponding account and posted in
the financial accounting
Processing of Cash Data
• Account assignment of cash payments with the bank statement module of AutoBank
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Account Line Item
Main Rule
G/L accounts
Creditors
Debtors
Sub Rule
Posting
Sub Rule
Sub Rule
Note to Payee:
OI inv. no.
Inv. no.: 0380023453-455
Cust. no.: 12345678
Inv. dated 10.02.2014
...
0380023453
0380023454
0380023455
Customer Number:
12345678
Automatic Posting with the Bank
Statement Module of AutoBank
The basic module for bank statements helps you
assign your bank statements automatically. You just
need to retrieve your bank statements electronically
with the help of electronic banking software (e.g.,
EBsec®) and import them as well as the open items
from your financial accounting system into this module of AutoBank. The imported data are matched
automatically by using company-specific data (posting rules) and are directly assigned to the accounts
in the accounting. The assignment is performed
based on your individual posting rules that you define in the system as main and sub rules. The special
feature of this processing method is that you can
search all incoming and outgoing payments with any
number of main and sub rules and that the system
does not stop the processing should the first filter
not deliver any results. In addition, AutoBank automatically saves the bank details and the respective
target account of all postings and uses these data for
future processing.
Functionalities
• S upporting SOX compliance with logbook function and enhanced process reporting
• M ulti-line postings and amount allocation percentage/absolute
• C ustomer bank details
• Filters including „Search“ and „Replace“
• Breakdown of number intervals and lists
• M atching of creditor payments via an independent creditor table
• R eturned direct debit processing, assign fees to
the target account
• D efining posting information per company and
customer (e.g., tolerances, ...)
• O ptimized manual post-processing of bank statement items that were not automatically assigned
• O ptimization of dispute processes through automatic email generation in reporting function
• D etailed reporting in different display formats
• I nterface for data transfer to Excel®
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Automatic Processing of Remittance
Advices
The remittance advice module of AutoBank en ables
an automatic account assignment of electronic and
paper-based remittance advices. The automa tion
spares you the effort of manual processing.
Workflow processing: For the processing of document-based remittance advices, you have to digitalize the documents using a remittance advice
scanner, which is a combination of read and interpretation software and scanner. These digitalized
remittance advices are made available via e-mail,
as are the electronic remittance advices, and are
further processed automatically following the
AutoBank workflow. To do so, the module uses an
additional programme component, the bpi ® – business process integration. Different service programs automatically process the different subtasks.
The program provides additional setting options
that refer to cash discounts and account assignment
requirements in case of discounts per payer. You can
check, supplement and approve the automatically
account-assigned remittance advices in the optimized manual post-processing functionality.
Electronic
remittance
advices
Functionalities
• Import of remittance advices
• Automatic processing of electronic and paperbased remittance advices
• Automated posting of deductions such as delcredere, bonus, marketing, etc.
• Optimized manual post-processing
• Numerous section options with regard to account
assignments, cash discount, account assignment
requirements
• Error reduction due to automation
• Consideration of merchandize categories
• Detailed reporting
• Workflow-based processing of remittance advices
with the additional module bpi®
Remittance Advice module
bpi
®
clearing
Posting
bpi
®
External
scanner/
ocR
Paper-based
remittance
advices
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Processing of Payments
Processing of Foreign Currency Payments
In times of growing international business involvement, you are increasingly confronted with foreign
currency payments. These foreign currency payments produce a high manual accounting effort.
The module allows numerous settings to control
the account assignment logic for foreign currency
payments in the bank statement module. In order
to automatically assign foreign currency payments
you need the corresponding electronic information
in the note to payee of the SWIFT-MT940 or camt
formats. A foreign currency algorithm is defined in
the foreign currency module to prepare posting-relevant information. It can be linked with any posting
rule (e.g., „incoming payment foreign currency“) of
the bank statement module.
Functionalities
• Settings to control the account assignment logic
• Defined foreign currency algorithms
• The bank statement module determines the share
of expenses for incoming foreign payments
• A utomatic consideration of exchange rate
differences and expenses for incoming foreign
payments
Automation of Decentralized Payments
This module helps automate the processing of decentralized payments.
The cash collector transfers the total of the daily receipts with a defined payment document ID (e.g.,
MMDD) to the company. The cash collector enters
all payments in this module once a day by the receipt documents of the customer payments and by
the bank transfer documents. The entered posting
data are then sent to the company via email. The file
is imported by AutoBank similarly to the electronic
bank statement and is available for the automatic
processing. The payments can be assigned to open
items on the basis of the defined document number
and the defined payment document ID.
Functionalities
• Decentralized data entry
• O nline transfer of posting-relevant data
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Perfect communication
AutoBank ensures the optimized transfer of postingrelevant data from the modules for bank statements
and for remittance advices to all common financial
accounting systems.
Problem-free Research Function with Integrated Archiving
Easy research with integrated archiving – AutoBank
provides a customized option of electronic archiving. Additionally, you can generate archiving data
in form of text files (document and AScii files) and
image files in numerous formats such as TiFF formats, BMP, GIF, JPEG, PCX and PNG.
Modern Technology
AutoBank is a software solution that is built on the
latest technology and thus provides maximum efficiency, flexibility and security. The central installation
of the browser-based software ensures optimum
data security since your data are saved securely on
your servers. For smooth operations, you can perfectly integrate your external entities, e.g., via intranet, extranet or internet. This not only gives you
a group-wide overview, but you can also rely on a
future-proof solution.
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BRieF oVeRVieW
The basic module of AutoBank for bank
statements helps you assign your bank statements automatically. The imported data are
matched automatically by using companyspecific data (posting rules) and are directly
assigned to the accounts in the financial
accounting. The assignment is performed
based on your individual posting rules that
you define in the system as main and sub
rules.
Define the payment type and thus
the next steps – either direct posting
or applying a sub rule.
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The optimized manual processing enables the clarification of bank statement items that were not automatically assigned.
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Your Partner for Innovation: cogon
The cogon GmbH is one of the leading software providers of financial solutions. With a clear focus on
the optimization and professionalization of the entire financial process chain we have been creating
tangible added values for our customers for more
than 10 years. A holistic approach is central to our
products and services – from the development of innovative software solutions to banking and technical
consultancy. Renowned customers from all industry
sectors benefit from our comprehensive IT services
that are based on the extensive know-how of our
development, consultancy and project teams.
The success and the innovative strength of cogon
are based on the expertise of our employees which
positively influences the consistent further development of our solutions – a guarantee for best practices and highest quality. As we develop the solutions
cogon GmbH
Oldesloer Straße 63
22457 Hamburg
Germany
Tel: +49 (0)40 / 51 48 08 - 0
Fax: +49 (0)40 / 51 48 08 - 188
Email: [email protected]
http://www.cogon.com
© Copyright 05/2014 cogon GmbH. All rights reserved.
SAP® is a registered trademark of SAP® SE.
ourselves, customers can rely on our know-how for
an optimal project implementation, a professional
support service and consultancy throughout the
entire project. Flexibility due to a modular and extendable service offer, fast and seamless integration
in existing system landscapes, pioneering technologies – this is what makes our solutions stand out in
the market. With this we have not only convinced
our customers, but also independent expert committees. Several awards confirm the innovative quality of our solutions.
Our products are always developed on the basis of
up-to-date standard technologies so that our customers benefit from numerous advantages. You obtain
highly efficient tools that are easy to use and put
into operation quickly. Moreover, maintainability
and scalability are positively influenced.
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HANSE ORGA group
A holistic Approach for Your Financial Processes
Since 2014, Hanse Orga has united the three entities Hanse Orga AG, cogon GmbH and SymQ GmbH
under one umbrella: the Hanse Orga Group. Already today, more than 1,000 customers benefit from
our leading and specialized solutions and services.
As Hanse Orga Group we are a one-stop shop for
your financial supply chain management. We offer
specialized SAP® add-ons in form of the Hanse Orga
FinanceSuite modules, innovative and ERP-independent financial solutions of cogon and a competent
SAP ® treasury consultancy by SymQ. With our integrated approach of modular software solutions and
The integrated and SAP®certified solutions of the Hanse Orga AG offer companies
a very useful add-on to their
existing SAP ® landscapes.
They help significantly enhance efficiency in the areas of account reconciliation, cash management, liquidity planning,
treasury management, payment factory and electronic
bank account management.
specialized SAP® consultancy we are able to create
added value for our customers. Since 1984 we have
been developing modern financial solutions always
having our finger on the pulse of the time. With a
dedicated focus on the end-user experience, our
technology is developed and continuously improved by financial professionals for financial professionals. Our customer-centric approach has resulted
in technically sophisticated and economically elaborate systems. Coupled with high-level advocacy this
is a proven recipe for best practices and sustainable
quality.
The particular focus of cogon
GmbH is on innovative and
ERP-independent
financial
solutions for payments, cash
application as well as cash,
liquidity and treasury management. Flexibility, an extendable service offer and the easy integration into existing systems
mark out our solutions.
From global player to mediumsized companies – companies
can significantly benefit from
the competent SAP ® consultancy of SymQ for the areas of
finance and treasury. The consultancy approach ranges from
strategy development and
solution design via the implementation to the continuous
process optimization in SAP®.
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cogon GmbH
Oldesloer Straße 63
22457 Hamburg
Germany
Tel: +49 (0)40 / 51 48 08 - 0
Fax: +49 (0)40 / 51 48 08 - 188
Email: [email protected]
http://www.cogon.com