Sporting Life Webcast

Sporting Life Webcast
June 25th, 2015
Team Introduction
Sporting Life
Spice Technology Group
Business Contact
Administration
•
Anita Brouwer
- [email protected]
Operational
•
Tim Pyne
- [email protected]
Financial
•
Howard Israelsohn
- [email protected]
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• Keith Buker [email protected]
• Neel Sharma [email protected]
Agenda
1.Why EDI
7. Cost
2.Top Key Changes
8. Rollout Procedures &
3.The Project Scope
4.Transaction Details
5.Rollout Plan
Timelines – Next Steps
9. EDI Project FAQ
10. Key Contacts
11. Q & A
6.Tools available for Suppliers
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Why EDI?
Electronic Data Interchange (EDI) is an important tool in automating retail supply chain interaction
between Trading Partners.
Automated business-to-business (B2B) communication helps organizations to jointly bring the right product
to the right place at the right time at the right cost to the consumer.
Receiving and confirming Advance Ship Notice (ASN’s) prior to delivery will automate the receiving process
and save enormous amounts of time and frustration for all parties.
This results in improved product assortment and better in-stock levels, which enhances the customer’s
experience in our stores. All members of Sporting Life Trading Partner community will benefit from these
improvements.
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Key Changes
1. Implementing EDI with all vendors for FALL, 2015; All vendors will need to use
the Web Based System (Virtual EDI) for immediate readiness while you complete
your traditional X12 EDI setup.
2.
3.
4.
5.
Catalogue Data exchange via 832 or upload function
Sending existing PO via 860 and confirmation via 855 PO Acknowledgement
Shipping orders packed by store to the DC
Advance Ship Notice via 856 with MH10 Label requirement on all FALL
shipments
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The EDI Project Scope
The following transactions will be exchanged in production:
Sporting Life Sends
Item Catalogue (832)
PO – Purchase order (850)
PO – Purchase order change (860)
PO Acknowledgement (855)
ASN – Advance Shipping Notice (856)
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Supplier Sends
Transaction Details
EDI Document
Key Business Rules/Comments
832 – Catalogue or Excel format
•
•
Primary goal is to capture GTIN (UPC, EAN etc) and any other item parameters
Price NOT required
850 - Purchase Order (PO)
•
•
•
Majority PO’s mark for store (SDQ); some bulk (all ship to DC)
Ensure the PO is accurate and all discounts/allowances (SAC’s) are correct and
dates can be met
Address any PO errors upon receipt with the originator/buyer
860 - Purchase Order Change (POC)
•
•
All changes to the PO will be communicated with an 860 PO Change
Any concerns with the 860 should be addressed with Buyer
855 – Purchase Order Acknowledgement (POA)
•
•
•
•
•
An 855 is required for all 850 & 860 transactions
An 855 is used to confirm within 24 hrs of receipt of the 850 & 860
Any changes to the PO will be communicated via the 855
Send additional 855 if/when the PO status changes
Final 855 is requested prior to ASN, including quantities & schedule for split
shipments
856 – Advance Ship Notice (ASN)
•
•
Pack by store; ship to warehouse
ASN must match your physical shipment and packing slip
810 – Invoice (Future Requirement)
•
Phase 2 implementation
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Roll out Plan
We will commence rollout of the supplier community following a “Registration-to-Live” process. The
key steps in the process for Suppliers are as follows:
A.




EDI Initiative
Communication
EDI Initiative Letter
Supplier Registration via
web invitation
Supplier Web Survey
Direct Vendor
communication (this
webcast)
B. Vendor Testing
C.
Live & Support
•
•
Sporting Life – Vendor
Promotion from test to
production
Support Procedures
•
•
•
EDI Document
certification
Communication Setup
Sporting Life – Supplier
Parallel Test
Web Portal supplier will
not need to test
In Progress
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•
Tools available to Suppliers
 Traditional EDI Suppliers:
 Self-service EDI
Certification tool
 Business scenario-based
EDI testing with your
UPC/EAN/GTIN
 Syntax and
data/business rule
certification
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Tools available to Suppliers
 Traditional EDI
Suppliers:
 Document Tracking
Tool
 Online tracking of
status/disposition of
your EDI documents
exchanged with
Sporting Life
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Tools available to Suppliers
 Non EDI Suppliers:
 Web-based portal provides
easy access to all of Sporting
Life EDI documents and
including document tracking
and dashboards
 Purpose-built tool for Sporting
Life with all of Sporting Life’s
unique business rules built in
tightly for painless EDI
compliance
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Tools available to Suppliers
 NPLS: separate web-portal
tool (New Product Listing
System - NPLS) for providing
UPC/EAN/GTIN Catalogue
data to Sporting Life
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Costs
Traditional EDI Suppliers:
FEES
 Self-service EDI Certification tool
 Business scenario-based EDI testing with your
UPC/EAN/GTIN
 Free Connectivity using FTP-SSL (optional: VAN or AS2 at
additional cost)
 User ID /PW for online Document Tracking Reports
Certification fee applies to all suppliers who will require EDI
certification, including suppliers using 3rd party web EDI tools.
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$650 /one time fee
832, 850, 855, 856,
860
Costs (cont.)
FEES
SPICE Web EDI & NPLS Catalogue Suppliers:
$200 /one time fee
$ 50/ month for 100 docs
 SPICE Connect – Web EDI for Ordering
 NPLS Catalogue
Browser-based online applications, purpose-built for Sporting Life
business rules and catalogue exchange with business dashboards. No
hardware or software required.
Special Channels:
 XML, flat files, web services and other APIs are supported
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$200 /one time fee
$ 50/ month for 100 docs
SOW per requirements
Roll out Procedures and Timelines – Next Steps
Activity
Steps Involved
Timelines
Supplier to register for the
EDI survey through Spice
portal
If this step has not been completed this will be step 1.
Complete
EDI Ready Suppliers
1. SPICE will send Compliance Testing Agreement, Supplier to sign,
indicate testing dates and pay testing fees
2. Supplier to commence development
3. UPC/EAN/GTIN data synchronization complete
4. Supplier to work on the certification portal for self-testing (after
development is complete)
5. Achieve Certification
6. Establish and test chosen connectivity with SPICE
7. Establish integrated test of document
8. Parallel Live (EDI + Paper)
This step will take
no more than 30 –
60 days to
complete
development and
certification
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Roll out Procedures and Timelines – Next Steps (cont.)
Activity
Steps Involved
Timelines
Web Portal (Virtual EDI)
If you completed the survey, you are already registered on the web portal.
SPICE will send you a Web EDI agreement to execute.
All vendors must sign up for Web EDI while they ready their traditional
EDI environment.
1-2 days from when
you have signed
the Agreement
Data Clean Up
Prior to going live with EDI we must ensure our data is synchronized. An
EDI 832 or spreadsheet is required prior to going Live on EDI
Prior to go Live
Implementation Timeline
We will go live on July 20, 2015
Go-Live July 20,
2015
Support
Live vendors will receive support from SPICE from 8am – 5pm Eastern Time
Zone
Suppliers must be ready to be live by July 20th, 2015
and any shipments after that date must have an ASN.
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EDI Project FAQ’s
1. Do I have to use SPICE Web EDI?
•
All suppliers must test and validate with Spice. Those who are not EDI capable can become compliant using the simplified Web
Portal Service. Suppliers who cannot implement EDI by the requested timeline will also need to use the Web Portal until they
are ready.
2. Is EDI compliance mandatory?
•
EDI compliance is mandatory going forward at Sporting Life.
3. Will our vendor agreements be modified? How will business operations be impacted by EDI (both SPL and Vendor)
•
Your vendor agreement will not change, though an EDI trading partner agreement needs to be signed to ensure we both agree
to exchanging documents electronically
4. When do I need to be compliant?
•
We will go live on EDI effective July 20th, 2015. If you are unable to be ready due to technical issues, you must use SPICE Web
Portal Service (Virtual EDI) for immediate readiness.
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EDI Project FAQ’s (cont.)
5. If I am traditional EDI, can I connect with Sporting Life directly?
•
6.
I use a 3rd Party EDI provider. Can I continue to use this provider for EDI with Sporting Life?
•
7.
No you cannot connect to Sporting Life directly as we integrated with Spice Technology Group who translates our EDI. You must
connect through SPICE.
Yes. You will be categorized as an EDI-ready vendor and you will have to go through EDI Testing & Certification. It is your
responsibility to work with your 3rd Party provider to get set up properly for our requirements and in a timely manner. Neither
Sporting Life nor SPICE will be responsible to follow up with your 3rd-Party.
When will I get all the documentation required for EDI rollout?
•
The EDI mapping specifications are available today from Spice. Once registered, an EDI package will be e-mailed to you
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Key Contacts
Sporting Life
Business Contact
•
Tim Pyne – [email protected]
Spice Technology
1. Contracts & Billing Administration [email protected] and [email protected]
2. Rollout & Support Team: 1-888-400-7950 x300, [email protected]
Mon-Fri 9AM – 5PM Eastern Time Zone
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Q&A
Thank you!
[Please use chat box for your questions]
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