economic and cultural development committee

Transcription

472
ADOPTED MINUTES
of the
ECONOMIC & CULTURAL
DEVELOPMENT COMMITTEE
MEETING
held on
Tuesday 5 February 2008
at
3.00pm
Gold Coast City Council Chambers
135 Bundall Road Surfers Paradise
Our positioning statement
Working for our future - today
Our vision
Naturally, the world’s best place to be . . . because we will create a city that is
recognised internationally for the quality, diversity and sustainability of its lifestyle,
economy and environment. The Gold Coast’s future will be secure as Australia’s most
desirable place to live and favourite place to visit.
Our mission
To benefit our local community by sustainably managing the City’s resources and
opportunities, and by delivering high-quality, affordable services, in partnership with the
community, State and Federal Governments, educational institutions and the private sector.
472nd Council Meeting 11 February 2008
Economic and Cultural Development Meeting 5 February 2008
3
ADOPTED MINUTES
INDEX
AGENDA 472
ECONOMIC & CULTURAL DEVELOPMENT COMMITTEE MEETING
5 FEBRUARY 2008
ITEM
DIRECT
FILE
PAGE
1
EDMP
CS105/274/08(P4)
5
2
EDMP
PD330/792/357/08(P1)
12
3Ì
EDMP
LG426/603-(P13)
19
SUBJECT
RENEWAL OF AGREEMENT
FUTURE MANAGEMENT OF
GOLD COAST SCHOOLIES WEEK
ECONOMIC DEVELOPMENT
REPORT NO 409
Film Fantastic
ECONOMIC DEVELOPMENT
REPORT NO 410
Minutes of REDAB Meeting 5
December 2007
GENERAL BUSINESS
EDMP
4
CS105/227/01
23
2007 MISSION OUTCOME
REPORT
CLOSED SESSION
EDMP
5
CM787/790/04
25
DIRECTOR DISCUSSION
KEY:
CEO
CG
CMS
EDMP
ES
GCW
OS
PET
-
CHIEF EXECUTIVE OFFICER
CITY GOVERNANCE
COMMUNITY SERVICES
ECONOMIC DEVELOPMENT & MAJOR PROJECTS
ENGINEERING SERVICES
GOLD COAST WATER
ORGANISATIONAL SERVICES
PLANNING ENVIRONMENT & TRANSPORT
470th Council Meeting 25 January 2008
Economic and Cultural Development Meeting 22 January 2008
4
ADOPTED MINUTES
ATTENDANCE
Cr J Grew
Cr G Betts
Cr S Douglas
Cr R La Castra
Cr D McDonald
Cr P Young
(Chairperson)
Mr D Scott
Mr R McNab
Mrs A Norton-Knight
Ms J Moore
Director Economic Development and Major Projects
Executive Office Special Events
Coordinator Economic Development
Industry Development Officer
APOLOGIES
PRESENTATIONS
RESOLUTION
G08.0211.019
moved Cr Grew
seconded Cr Young
That the Report of the Economic & Cultural Development Committee Meeting held on
Tuesday, 5 February 2008, covered by Recommendations EC08.0205.001 to
EC08.0205.004 be received.
CARRIED
ADOPTION OF THE ECONOMIC & CULTURAL DEVELOPMENT COMMITTEE REPORT
RESOLUTION
G08.0211.020
moved Cr Grew
seconded Cr Young
That the Report of the Economic & Cultural Development Committee Meeting held on
Tuesday, 5 February 2008, covered by Recommendations EC08.0205.001 to
EC08.0205.004 be adopted
CARRIED
ITEM 1
5
ADOPTED MINUTES
ECONOMIC DEVELOPMENT AND MAJOR PROJECTS
RENEWAL OF AGREEMENT FUTURE MANAGEMENT OF GOLD COAST SCHOOLIES
WEEK
CS105/274/08(P4)
1
BASIS FOR CONFIDENTIALITY
Not applicable
2
EXECUTIVE SUMMARY
Not applicable.
3
PURPOSE OF REPORT
A partnership agreement between Council and the Queensland Government that refers to the roles
and responsibilities of the parties in relation to the 2005, 2006, and 2007 Schoolies has now
expired. It is proposed that a slightly revised agreement to address the next three-year period be
finalised.
The purpose of this report is to seek approval to finalise negotiations and execute a renewed
partnership agreement with the State Government in relation to Gold Coast Schoolies Week
(GCSW) in 2008,2009, and 2010.
4
PREVIOUS RESOLUTIONS
There have been a number of reports and resolutions relating to the management of Gold Coast
Schoolies Week in recent years. The following resolutions are those that are most relevant to this
report:
Ex Minute C04.0826.010 (in part):
That Council writes to the Premier:
1
Congratulating him and the State Government on the progress made by his officers in
coordinating Gold Coast Schoolies Week 2004.
2
Requesting that, should the State Government be planning to undertake a reduced
planning and coordinating role for future years, that an appropriate management structure
to coordinate Gold Coast Schoolies Weeks be investigated and established and resourced
as a matter of urgency.
3
Seeking confirmation that the State Government will continue to provide resources to
continue to coordinate Whole-Of-Government activities during the planning stages and
provision of staff and resources during the conduct stage of future Gold Coast Schoolies
Weeks at levels at least similar to those provided for the 2003 Gold Coast Schoolies Week.
4
Advising that Council would be prepared to provide a representative(s) to sit on the
Board/executive of the management structure.
5
Advising that Council will continue to provide support by means of planning assistance and
provision of temporary infrastructure, in a similar manner and level as that provided to the
2003 Gold Coast Schoolies Week.
ITEM 1 (CONTINUED)
6
ADOPTED MINUTES
WEEK
CS105/274/08(P4)
Ex Minute EC04.1207.013:
1
That Council confirm its position in relation to the future management of Gold Coast
Schoolies Week as outlined in the report.
2
That Councillor Grew be endorsed as Council’s advocate in relation to the future
management of Gold Coast Schoolies Week, and authorised to promote Council’s
position with the Premier, Ministers and State Government members as appropriate,
and to act a Council’s sole spokesperson to provide media comment as appropriate.
3
That the Mayor writes to The Premier of Queensland, The Hon Peter Beattie MP and
the Minister for Community Services, The Hon Warren Pitt MP, enclosing a copy of this
report and Council’s resolutions for their information.
Ex Minute EC05.0712.009:
1
That the report and attachment be deemed confidential documents and be treated as
such in accordance with sections 250 (2) and 1143 (4) of the Local Government Act
and that the documents remain confidential unless Council decides otherwise by
resolution.
2
That the Chief Executive Officer be authorised to finalise negotiations and execute a
Partnering Agreement with the State Government in relation to the joint management of
Gold Coast Schoolies Week, as outlined in the report.
5
DISCUSSION
5.1
Background
The Government (both state and local) response to Gold Coast Schoolies Week (GCSW) relate to
the crowd management and public safety actions including diversionary activities, staged in Surfers
Paradise to coincide with the influx of school-leavers from Queensland schools in November each
year. In this context, GCSW is a series of actions designed to: provide a safe environment for
Schoolies and protect them from exploitation; protect and enhance community safety during the
concentration of Schoolies on the Gold Coast in general and Surfers Paradise in particular; and to
protect the city’s image as a tourist destination.
The staging period is usually of about ten days duration, (usually coinciding with the week that
Queensland Schoolies attend) but is preceded by a very heavy workload in the planning,
coordination and consultation processes necessary to ensure success. Because of the complexity
of issues, the range of stakeholders and opinions and the number of agencies to be coordinated,
the planning, consultation and coordination activities often take most of the year to address.
The crowd management strategies employed during GCSW were introduced and conducted by the
Queensland Police Service (QPS) in about 1996 but the QPS withdrew from the ‘lead agent’ role in
1999. Council reluctantly assumed the role of coordinating these activities in 1999 and continued
as ‘lead agent’ up to and including the 2002 GCSW.
ITEM 1 (CONTINUED)
7
ADOPTED MINUTES
WEEK
CS105/274/08(P4)
The Queensland Government was ‘lead agent’ for GCSW in 2003 and 2004. Council favoured the
Government’s assumption of the ‘lead agent’ role as the main service providers to support
Schoolies are various State Government agencies and departments, with additional support
provided through community engagement. Council provided logistic support, a cash contribution of
$50,000 each year (ie for GCSW 2003 and GCSW 2004), and officer assistance and support
during the planning and conduct stages.
The State Government withdrew from that ‘lead agent’ role after the 2004 GCSW. As Council had
consistently indicated that it was unwilling to again resume the ‘lead agent’ role, a series of
meetings and negotiations were conducted in order to secure the best outcomes for all parties.
These discussions resulted in a three-year partnership agreement being executed in accordance
with EC05.0712.009 above. That agreement covered the responsibilities of both parties for the
activities to support GCSW in 2005, 2006, and 2007.
It is timely to address the arrangements for the next three year period, and discussions have
reached the stage where a new Agreement that has only a few minor variations from the original
agreement can be prepared and executed.
5.2
Overview of Proposed Arrangements
It is clear that while there is a shared vision, and there are objectives and outcomes for GCSW that
both parties share, neither is prepared to take ‘lead agent’ responsibility individually. Neither is
there an appropriate third party that can assume that position at this time.
It is therefore proposed that the partnership arrangement be renewed (with the changes outlined
below), in which the State and Council jointly undertake that central planning and coordination role,
while each continues to provide support in its core business areas. For example:
• The ‘Joint Venture’ (ie both parties acting jointly) would appoint the Event Coordinator, and
undertake strategic planning and monitoring etc;
• State Government will continue to provide emergency services personnel (eg Police and,
Ambulance), Government agency coordination, education activities, etc;
• Council will continue to provide temporary infrastructure, lifeguards, beach shaping,
cleaning services etc; and
• Both parties will contribute funding to underwrite GCSW in the short term, with a view to
moving towards self-funding model over a longer timeframe if possible.
A significant advantage in joint management is that it provides certainty regarding the respective
roles and responsibilities for a three year period.
It is proposed to commence a tender process, under the auspices of the state government, to
appoint an event coordinator as soon as possible in order to provide reasonable lead times for the
appointee to consult, complete planning, and pursue sponsorship opportunities.
It is therefore timely for Council to consider its position in relation to the proposed arrangements
and adopt an appropriate resolution to enable the agreement to be executed in the near future.
Negotiations to draft the new agreement are approaching the final stage.
ITEM 1 (CONTINUED)
8
ADOPTED MINUTES
WEEK
CS105/274/08(P4)
5.3
Changes from 2004-2007 Agreement
There are few changes from the model which has proven successful over the past three years.
The changes are summarised below.
Funding
In addition to the provision of in-kind support by way of temporary infrastructure (eg toilets, road
closures, cleaning etc), Council has provided a cash payment of $200,00 (plus GST) each year as
a contribution towards the costs of planning and staging the support and diversionary activities.
This represents the minor share of the cash costs after sponsorship income (eg in 2007, Council’s
contribution was approx 30%, with the State Government contributing the remaining 70%).
The payment is made to the Department of Communities on invoice after GCSW each year (ie not
to third parties).
It is proposed to increase the level of Council’s cash contribution to take account of inflation over
the past three years and to allow for anticipated CPI increases over the next three years, as
follows:
•
•
•
2008: $220,000 (plus GST)
2009: $225,000 (plus GST)
2010: $230,000 (plus GST)
These levels are considered reasonable. They are a reflection (rounded up slightly) of the
continuation of the original value of Council’s financial contribution for Schoolies 2005 relative to,
summarised in the table below.
Year
GCSW 2005
GCSW 2006
GCSW 2007
GCSW 2008
GCSW 2009
GCSW 2010
Financial Year
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
Qld CPI *
2.6%
3.3%
2.75%
2.5%
2.5%
2.5%
Amount
$ 200,000.00
$ 206,600.00
$ 212,281.50
$ 217,588.54
$ 223,028.25
$ 228,603.96
* Actual and projected changes in the Queensland CPI (as advised by the Queensland Treasury)
Consultation and Planning
In addition to representation and input at the Management Committee / ’Board’ 1 level, Council
officers provide limited input at the operational level of planning and coordination.
It is proposed to formalise the input of Council officers to include:
•
•
•
1
Active participation in the Regional Managers’ Coordination Network Schoolies
subcommittee coordinated by the Department of Communities
Daily attendance at the coordination meetings which take place each evening on the official
Schoolies site during Schoolies
Participation in quarterly forums for significant stakeholders to be coordinated by the
Department of Communities
The Management Committee / ’Board’ is the forum for strategic overview and joint decision-making and guidance in
relation to GCSW planning. It currently comprises an independent chairman, two officers from Government and two
officers from Council (viz Director Community Services and the Executive Officer Special Events).
ITEM 1 (CONTINUED)
9
ADOPTED MINUTES
WEEK
CS105/274/08(P4)
6
STATUTORY MATTERS
There are a range of Acts and Regulations dealing with public safety and behaviour in public
places that are the responsibility of the Queensland Government.
Section 40 of the Police Powers and Responsibilities Act 2000 deals with the Declaration of
notified areas allowing Police to exercise move-on powers. Council has facilitated such a
Declaration for GCSW for several years.
Some Council Local Laws apply and are monitored by Local Law Officers.
7
CORPORATE/OPERATIONAL PLAN
Strategic Priority 1: A Safe Community – To achieve the following outcome:
1.1.1 A safer community with decreased crime and injury.
8
COUNCIL POLICIES
Not applicable.
9
DELEGATIONS
Not applicable.
10
BUDGET/FUNDING
The 2007/08 Budget (571 2219-Festivals) contains an allocation sufficient to meet the cash
contribution and to meet in-kind support costs for the 2007 GCSW and it is intended to increase
the allocation for the increased cash contribution as outlined above, in the draft 2008/09 budget
and future budgets.
11
COORDINATION & CONSULTATION
The Director Community Services and Executive Officer Special Events have participated in a
number of meetings with Department of Communities officers to discuss and negotiate the issues
outlined in the report.
12
TIMING
The matter is urgent as no further progress can be made in the planning of GCSW 2008, and in
particular the process to seek submissions for the appointment of event coordinator until the
signing of the new Agreement.
13
STAKEHOLDER IMPACTS
GCSW comprises a number of activities timed to coincide with the influx of school-leavers into the
City. Experience demonstrates that the school leavers will come with or without the activities of
GCSW and that the activities are successful in assisting crowd management and modifying
behaviour.
The strategies are aimed at enhancing public safety and community safety during GCSW, and the
personal safety of the participating Schoolies.
ITEM 1 (CONTINUED)
10
ADOPTED MINUTES
WEEK
CS105/274/08(P4)
There are a number of residents and traders within the Surfers Paradise precinct affected by
GCSW. The Surfers Paradise Alliance (SPA) represents the interests of several key stakeholders
in the precinct and receives several enquiries from local business and residents in relation to
GCSW.
14
CONCLUSION
It is considered that the community’s interests, Schoolies’ interests, and Council’s interests would
be best served by the State Government and Council agreeing to continue to work jointly and in
partnership to provide strategic planning and management of GCSW, and to underwrite the costs,
for the immediate future, with a view to encouraging the development of GCSW as a self-funding
activity in due course.
The existing arrangement with the State has proven to be a successful approach and ensures that
the vision and goals of protecting the Schoolies and the community are achieved. Each party
would continue to provide support to GCSW in line with its core functions. In the State
Government’s case, it is crucial that Police and other emergency services be provided without
charge, and that interdepartmental coordination is maintained. Council would provide support
services and temporary infrastructure as in previous years.
Both parties would provide cash support and the contribution by Council is considered to be at a
reasonable level and the increased allocation reflects actual and projected CPI increases only.
The partnering agreement is intended to achieve those outcomes, and it is recommended below
that the Chief Executive Officer be authorised to negotiate final details and execute the final
agreement as soon as practicable.
15
RECOMMENDATION
It is recommended that Council resolves as follows:
1
That the report and attachment be deemed confidential documents and be treated as such
in accordance with sections 250 (2) and 1143 (4) of the Local Government Act and that the
documents remain confidential unless Council decides otherwise by resolution.
2
partnering agreement with the State Government in relation to the joint management of
Author:
Ray McNab
Executive Officer Special Events
17 January 2008
Authorised by:
Colette McCool
Director Community Services
ITEM 1 (CONTINUED)
11
ADOPTED MINUTES
WEEK
CS105/274/08(P4)
Changed Recommendation
COMMITTEE RECOMMENDATION
EC08.0205.001
moved Cr Douglas
seconded Cr Betts
partnering agreement with the State Government in relation to the joint management of
CARRIED
12
ADOPTED MINUTES
ITEM 2
ECONOMIC DEVELOPMENT REPORT No 411
FILM FANTASTIC
PD330/792/357/08(P1)
Refer 7 page Attachment
1
Not applicable.
2
EXECUTIVE SUMMARY
Not applicable.
3
PURPOSE OF REPORT
The purpose of this report is to seek Council approval to sponsor the 2008 Gold Coast Film
Fantastic Festival to be held from 16 to 19 October 2008.
4
Council at its meeting of 10 June 2005 resolved ex minute in part (G05.0610.032):
1
That Council notes the completed report into the Gold Coast Film industry,
“Film Gold Coast Now and Beyond”, completed by the Allen Consulting
Group.
Council at its meeting of 1 November 2004 resolved ex minute in part (G04.1101.026):
1
That Council continues to support the ongoing implementation and continuous
improvement of the economic development program.
Council at its meeting of 18 October 2004 resolved ex minute in part (G04.1018.033)
1
That Council approves funding of $20,000 for the 2005 Gold Coast Film
Fantastic event to be sourced from the annual 2004/2005 Economic
Development Branch Budget, Project Number JE66, subject to Queensland
Government funding of an equal or higher amount.
Council at its meeting of 9 March 2006 resolved ex minute in part (G06.0313.024)
1
5
That funding of $20,000 for the 2006 Gold Coast Film Fantastic event be
included in the draft 2006/2007 Economic Development Branch Budget
(Project Number JE66 – Creative Industries) for consideration. Such funding
to be subject to two other corporate or government cash sponsors being
secured.
DISCUSSION
Council has a long-term commitment to development and broadening of the economic base
of the City. The Council’s Gold Coast 2010 Economic Development Strategy identifies
creative industries (including film, games and the music sector) as one of the nine key
industries within the Gold Coast City economy. Film production and film related event
activities have an important role to play in achieving this outcome.
13
ADOPTED MINUTES
ITEM 2 (CONTINUED)
FILM FANTASTIC
PD330/792/357/08(P1)
Gold Coast City’s Film Industry is recognised as a significant contributor to the economy and
employ over 1,400 people, making it the largest employer within the Creative Industries
sector on the Gold Coast.
In 2005 a Gold Coast City Council commissioned report ‘Film Gold Coast Now and Beyond –
An Economic Impact Study of Gold Coast City’s Film Industry’ by The Allen Consulting
Group found that the film production sector in the City generated direct and indirect benefits
of $472 million during the period of 2003/2004. As part of this study an economic
development strategy for the City’s film sector was identified and the following 3 strategies
were recognised as integral to the future development of the sector:
a
Visibility – to the local, national and international film production industry;
b
A destination where it is easy to do business – improved tax offsets, film
permits; and
c
A vibrant hub of ongoing film production activity – support for small-scale films
and support of the City’s annual film festival and competition.
As part of developing a ‘Vibrant hub of ongoing film production activity’ a specific
recommendation was made regarding support and growth of Gold Coast City’s film festival.
This recommendation seeks to grow the profile of this event.
5.1
National & International Events in Gold Coast City
Gold Coast City is now the host of four of Australia’s most high profile and prestigious film
industry events.
These events are listed below:
a
b
c
d
Australian International Movie Convention (1 – 4 September 2008);
Screen Producers Association of Australia Conference (12-14 November
2008);
Inside Film (IF) Awards (13 November 2008); and
Asia Pacific Screen Awards (November 2008).
These four events combined attract over 4,000 of interstate and international high-level film
industry professionals to the City, offering a significant opportunity to the Gold Coast’s film
and creative sector. The relocation of two key film events to Gold Coast City include the IF
Awards and the Asia Pacific Screen Awards. These key events provide added investment
attraction opportunities and profiling of the City’s capabilities to interstate and international
filmmakers.
5.2
Local Events in Gold Coast City
A local complement to these national events that Gold Coast City now hosts is the Gold
Coast Film Fantastic Festival (GCFFF).
Gold Coast Film Fantastic Festival provides a vibrant mix of screenings, professional
development workshops and a showcase competition for the City’s emerging film production
industry.
14
ADOPTED MINUTES
ITEM 2 (CONTINUED)
FILM FANTASTIC
PD330/792/357/08(P1)
Council has over the past five years provided financial and in-kind assistance to the GCFFF,
which has been successful in developing a reputation amongst the wider film industry and
residents as a popular film event engaging a diverse range of participation from the City’s
community.
5.3.1
Gold Coast Film Fantastic
The 2008 Gold Coast Film Fantastic Festival will be coordinated around four key elements:
a
b
b
c
Programming;
Interactive opportunities;
Workshops; and
Competitions.
The program for the 2008 Gold Coast Film Fantastic Festival is based upon three themes:
a
b
c
Sports-themed programming;
Local programming; and
Fantasy programming.
The Gold Coast Film Fantastic Festival will be held at a number of venues around the City.
Venues for consideration include:
a
b
c
d
e
Birch Carroll & Coyle Cinemas - Robina Town Centre;
Readings Cinemas – Harbour Town;
Birch Carroll & Coyle Cinemas– Pacific Fair;
Robina Community Centre; and
Gold Coast Arts Centre.
It is proposed that Council sponsor the Gold Coast Film Fantastic Festival and in return for
this sponsorship the following benefits be provided (the Sponsorship proposal is presently
under negotiation with Council Officers and the Festival Project Management, however the
following major components have been agreed).
a
The Gold Coast City Council will have the presentation rights to one of the
feature films screened in the festival;
b
The Gold Coast City Council will be promoted as a Major Sponsor of The
Gold Coast Film Fantastic, with logo placement in all key Film Fantastic
promotional material;
c
Gold Coast Film Fantastic will engage and include collaborative projects in
the 2008 program with Gold Coast training providers, students and the Gold
Coast Music Industry Association;
d
Branding across the event would at all times incorporate both Gold Coast City
Council and BusinessGC logos, including the right to brand major events with
signage and promotional material;
e
Gold Coast City Council will be promoted with advertisement space in the
official 2008 Gold Coast Film Fantastic program guide; and
f
The Gold Coast City Council will be recognised as an organisation that
supports emerging talent, and encourages locals with their personal
development and film making skill.
15
ADOPTED MINUTES
ITEM 2 (CONTINUED)
FILM FANTASTIC
PD330/792/357/08(P1)
6
STATUTORY MATTERS
Not applicable.
7
Strategic Priority 5 - Cultural Development, and in particular the following desired
outcomes:
5.1.1
The city values and celebrates its cultural diversity and heritage
5.1.2
Cultural development is considered in planning the city’s future
5.1.3
Signature cultural activities and events are sustained
5.1.4
Local art and cultural enterprises are promoted and sustained
5.1.5
Collaboration and coordination between community arts and cultural groups is
facilitated
Strategic Priority Economy 10 - Diversify & Strengthen the Economy - To achieve the
following outcomes:
10.3.1
Continue to place emphasis on the eight key industries identified in the
economic development strategy by focusing on sustainable employment
opportunities, export development, global recognition, life-long learning and
innovation
10.3.5
Focus on developing international business connections with the aim of
increasing the number of firms orientated to exporting with a resultant
increase in the number of jobs required by these firms
Strategic Priority 11 City Image - To achieve the following outcomes:
8
11.1.4
Improved national and international connections, with a focus on trade,
investment, education and tourism
11.3.1
Via the City Image and Infrastructure Funding Strategy, promote and
manage (together with the business sector) an accurate, consistent and
positive image of the city to domestic and international markets based on
transformation through innovation
11.3.10
Continue to implement international connections contained in the economic
development strategy, export development, attraction and promotion city’s
business capabilities global audience.
COUNCIL POLICIES
Council’s Financial Assistance Policy requires a Major Event Risk Assessment Checklist be
completed prior to consideration of any sponsorship in excess of $10,000. This assessment
acts as an internal check and provides the basis for determining the applicant’s ability to
implement the project.
16
ADOPTED MINUTES
ITEM 2 (CONTINUED)
FILM FANTASTIC
PD330/792/357/08(P1)
A Major Event Risk Assessment Checklist has been completed for the GCFFF and has also
been undertaken for the previous years sponsorship of this event (2002, 2003, 2004, 2005
and 2006 events). This 2008 GCFFF event satisfies the criteria contained in this checklist
(refer Attachment 4.1).
9
DELEGATIONS
Not applicable.
10
BUDGET
The cost to Council to sponsor the 2008 Gold Coast Film Fantastic Festival is $25,000.
The costs associated with the sponsorship will be sourced from the 2008/2009 Economic
Development Branch Budget JE 66 – Creative Industries.
Film Fantastic’s payments will only be made by Council following the achievement of specific
project milestones and deliverables.
The following lists other potential sponsors currently being pursued by Gold Coast Film
Fantastic:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
The Australian Film Commission;
Gold Coast Sports Taskforce;
Queensland Events;
Avid Australia;
Apple;
Provisual;
105.7 - Radio Metro;
Style Print;
The Pacific Film and Television Commission;
Queensland State Government;
Warner Roadshow Studios;
Pepsi;
Powerade;
Surf life saving Queensland;
Special Olympics Queensland;
Billabong;
Globe;
Kewday – skateboards;
Conrad Jupiters;
Sports Super Centre;
Griffith University;
Bond University;
Gold Coast Institute of TAFE;
Three Plus Consultants;
Gold Medal Popcorn;
Panavision;
Cutting Edge;
Australian Cinematographers Society (ACS);
Gold Coast Sporing Hall of Fame; and
Sony Playstation.
17
ADOPTED MINUTES
ITEM 2 (CONTINUED)
FILM FANTASTIC
PD330/792/357/08(P1)
A large number of local businesses and film industry members have provided invaluable inkind support over the past number of years for this events and planning for this support in
2008 is underway.
11
An officer from the Economic Development Branch will continue to act as liaison for Council’s
sponsorship of the 2008 Gold Coast Film Fantastic event. Consultation regarding Council’s
sponsorship and support for this event has taken place with the Chair of the City’s Film
Industry Working Party.
An experienced Project Manager is employed by Gold Coast Film Fantastic’s board to
manage the day-to-day management of this event, co-ordinate all marketing activities and
secure sponsorship with state and federal government bodies and the private sector.
Local film industry and city business stakeholders involved in the development of Gold Coast
Film Fantastic include members of the Film Industry Working Party, and organisations such
as the Pacific Film and Television Commission. These stakeholders play an integral role in
the growth and support of the 2008 Gold Coast Film Fantastic.
12
TIMING
Gold Coast Film Fantastic will be held from the 16 - 19 October 2008.
13
STAKEHOLDER IMPACTS
Gold Coast Film Fantastic Festival provides local film industry stakeholders with the
opportunity to work closely with major state government agencies and other industry
associations at a national level in order to increase the number of film related events in Gold
Coast City and to further develop the event as a significant international film event.
Increased community participation in this event is resulting in growing recognition of the film
and creative industry and its rising importance to the City.
14
CONCLUSION
Support for Gold Coast Film Fantastic Festival is integral to the on-going growth and profiling
of the film making talent within Gold Coast City.
This event has been successful in previous years and demonstrates growth at a local,
regional and national level.
By continuing Council’s strong support for Gold Coast Film Fantastic Festival, Council will be
demonstrating a commitment to its Economic Development Strategy and ongoing efforts to
establish the City’s image as a pre-eminent destination for film and film related activities.
18
ADOPTED MINUTES
ITEM 2 (CONTINUED)
FILM FANTASTIC
PD330/792/357/08(P1)
15
RECOMMENDATION
1
That Council acknowledges and supports Gold Coast Film Fantastic Festival as a key
initiative intended to raise the profile and awareness of the City’s film makers.
2
That Council approves the allocation of $25,000 from the 2008/09 Economic
Development Branch budget (JE66 Creative Industries) subject to the proponent
securing two other corporate or government cash sponsors.
3
That the Chief Executive Officer (Director EDMP) conveys a copy of this report (via
email where practical) and Council’s resolutions for their information to:
a
b
c
Professor Bruce Molloy – Interim Chair of the Board, Gold Coast Film
Fantastic
Mr Alex Fischer - Project Manager, Gold Coast Film Fantastic
Ms Lynne Benzie - President, Warner Roadshow Studios
Author:
Jo-anne Moore
Industry Development Officer
22 January 2008
Authorised by:
Darren Scott
Director Economic Development and Major Projects
EC08.0205.002
moved Cr McDonald
seconded Cr La Castra
1
That Council acknowledges and supports Gold Coast Film Fantastic Festival as
a key initiative intended to raise the profile and awareness of the City’s film
makers.
2
That Council approves the allocation of $25,000 from the 2008/09 Economic
Development Branch budget (JE66 Creative Industries) subject to the
proponent securing two other corporate or government cash sponsors.
3
That the Chief Executive Officer (Director EDMP) conveys a copy of this report
(via email where practical) and Council’s resolutions for their information to:
a
b
c
Professor Bruce Molloy – Interim Chair of the Board, Gold Coast Film
Fantastic
Mr Alex Fischer - Project Manager, Gold Coast Film Fantastic
Ms Lynne Benzie - President, Warner Roadshow Studios
CARRIED
FILM FANTASTIC
ATTACHMENT 2.1
Gold Coast City Film Industry - Event Calendar 2008
Event
Australian International
Movie Convention
Date
1–4
September
2008
Gold Coast Film Fantastic
Festival
6 – 19
October 2008
Screen Producers
Association of Australia
Conference
12 – 14
November
2008
Inside Film (IF) Awards
13 November
2008
Asia Pacific Screen
Awards
November
(date to be
released)
Description
The peak Australian movie industry trade
event has been an annual gathering on
the Gold Coast since 1944. Held at the
Royal Pines Resort the convention
includes three days of workshops, forums
and seminars discussing the latest
industry developments.
www.movieconvention.com.au
The 6th Gold Coast Film Fantastic
showcases something for everyone as it
capitalises on location and culture of the
surrounding community, community
support with its family component, and
international interest as it embraces new
technologies. www.filmfantastic.com
The Screen Producers Association of
Australia (SPAA) represents the interests
of producers on all issues that affect the
business and creative aspects of
independent screen production. The
annual conference is held over three days
and attracts more than 650 delegates,
which makes it the largest and most
significant screen industry gathering in
this part of the world. www.spaa.org.au
The Lexus Inside Film Awards are the
people's choice awards for Australian
films.
The Lexus Inside Film Awards celebrate
and champion Australian film and creative
talent. The Inside Film Awards creates a
unique dialogue between Australian
filmmakers and their audience, supports
and promotes Australian cinema and
invigorates a national screen culture.
www.ifawards.com
The Asia Pacific Screen Awards is a
collaboration involving CNN International,
UNESCO and the FIAPF — International
Federation of Film Producers
Associations. Feature programs produced
by the Asia Pacific Screen Awards in
association with CNN International will be
broadcast to a global audience
showcasing the works and personalities of
Asia-Pacific filmmakers.
www.asiapacificscreenawards.com
Current as at 22 January 2008.
ECONOMIC AND CULTURAL DEVELOPMENT COMMITTEE
FILM FANTASTIC
ATTACHMENT 2.2
Gold Coast Film Fantastic 2008 – Major Event Risk Assessment Checklist
Risk Level
Criteria
1 Event concept.
2 Visitor numbers
/delegates/exhibitors
Officer Comments
Event Specification
The Gold Coast Film Fantastic (GCFF) will
be Australia’s premier Feature Film Festival
as it capitalises on location and culture of
the surrounding community, community
support with its Family component, and
International interest as it embraces New
Technologies.
For 2008 will be held on the Gold Coast from
16-19 October 2008 incorporating specific
activities, across a number of venues within
the City based upon the following themes:
a Sports-themed programming;
b Local programming; and
c Fantasy programming.
9,000 attendees to the screenings,
workshops and various other fan based
events are anticipated.
Satisfactory
(Yes, No, N/A)
Yes
Yes
anticipated.
3 (Consider the
need for external
advice from specialists
in the relevant industry
sector and/or a
rigorous methodology
for testing proponents’
claims.)
4 Market segment/source of
visitors ie international,
interstate (this has a
strong relationship to bed
nights sold and economic
benefits).
5 Venue booked?
6 Proposed dates (any
known major clashes?)
7 Event budget including
marketing expenditure.
N/a
Yes
Approximately 80% of attendees are
expected to be Gold Coast residents and with
the reminder of attendees to be attracted
from surrounding government regions.
Yes
Robina Community Centre
Yes
Negotiations underway also with
1. Readings Cinemas Harbour Town;
2. Birch Carroll & Coyle Cinemas Pacific Fair
and Robina Town Centre; and
3. Gold Coast Arts Centre.
16 – 19 October 2008
Yes
Undisclosed and not required
Yes
FILM FANTASTIC
ATTACHMENT 2.3
8 Profile of other proposed
sponsors.
Sponsorship negotiation underway with the
following potential sponsors.
Public Sponsors
a
Gold Coast City Council
b
Gold Coast Film
c
Gold Coast Sports Taskforce
d
The Australian Film Commission
e
Queensland Events
f
The Pacific Film and Television
Commission
g
Queensland State Government
h
Festivals Australia
Yes
Private Sponsors
a
Warner Bros. Movie World
b
Pepsi
c
Poweraide
d
Billabong
e
Globe
f
Conrad Jupiters
g
Kewday - skateboards
h
Gold Coast Sporing Hall of Fame
i
Style Print
j
Sports Super Centre
k
Three Plus Consultants
l
Gold Medal Popcorn
Industry Sponsors
a
Warner Roadshow Studios
b
Panavision
c
Avid Australia
d
Provisual
e
Apple
f
Australian Cinematographers
Society (ACS)
g
Cutting Edge
h
Just add makeup
Video Game Sponsors
a
EA Sports
b
Sony Play Station
Educational Sponsors
a
Griffith University
b
Bond University
c
Gold Coast Institute of TAFE
Media Sponsors
a
Gold Coast Bulletin
b
105.7 - Radio Metro
c
Film Inc. Magazine
Sports Sponsors
a
Gold Coast Titans
b
Gold Coast Blaze
c
Surf life saving Queensland
d
Special Olympics Queensland
Location Sponsors
a
The Gold Coast Arts Centre
b
Readings Cinema or BCC Robina
or BBC Pacific Fair
FILM FANTASTIC
ATTACHMENT 2.4
9 Event history or
inaugural/entrepreneurial
event.
10 In the case of established
events, three years of
financial statements
should be requested.
11 Is the event established or
an inaugural event (an
inaugural event is likely to
be higher risk)?
12 If it is an established
event, detailed
information regarding the
last three events should
be obtained, including:
Financial statements
b) Venues
c) Attendances
d) Caution: Very large
attendance levels at
previous events held in
the Northern hemisphere
or Asia may not apply
here.
The event commenced in 2002 and has
steadily grown during this time. This year will
see the event spread across the City at a
number of screening venues.
Have seen financials as part of previous
sponsorship.
Event History
Established Event – 2008 will be the events
5th year of operation.
The GCFF previous outcome reports have
been reviewed and accepted.
Yes
N/A
Yes
Yes
e) Ask for country by
country breakdown of
delegates at the last
event (if an established
event)
13 Who is the host
organisation? Is the host
organisation well
known/supported within
the target market?
Host Organisation
The Gold Coast Film Fantastic board is
comprised of a mix of film industry
professionals, professional service
individuals (accountant – legal services) and
university academics.
Yes
14 What is the structure of
the host organisation
(company, association
etc)?
Not for profit company
Yes
15 Does the host
organisation have a
locally based legal entity?
Yes – the Gold Coast Film Fantastic is based
within Gold Coast City.
Yes
16 What is the history of the
host organisation (how
long established,
directors/principals,
members etc)?
The event commenced in 2002 under the
direction of the Film Fantastic board.
Current board members include:
• Bruce Molloy – Interim Chairman of
the Board Gold Coast Film Fantastic
• Julie Anderson
– Project Co-ordinator
• Chris Brown
• George Friend
• James Goodwin
• Julie Mikeska
• Geoff Smith
Yes
FILM FANTASTIC
ATTACHMENT 2.5
17 Will decisions concerning
the conference be made
here, or by the host
organisation
representatives interstate
or overseas?
Is there a local event
committee and who is on
it?
What experiences do the
committee members
and/or host organisation
have with the events?
Have they appointed a
Professional Event
Manager or Conference
Organiser (if yes, does this
entity have experience
and success with similar
types of events)?
Does an event business
plan exist?
What percentage of total
event revenue/funding is
sought by way of financial
and in-kind assistance?
Proposed
registration/entrance fees.
What are the required
break even numbers, and
is this realistic?
Is there an exit strategy in
place? Up to six or seven
months before an event
the organiser should be
able to cancel and return
money to exhibitors and
delegates, although
perhaps not sponsors if
they have assumed some
risk.
Provisions for the event to be
underwritten in case of
loss.
GCFF based within Gold Coast City.
Yes
Management Structure
Yes GCFF Board plus additional City
volunteers
Yes
The majority of this committee are local
business operators and have experience
within coordinating local and national scale
events. The GCFF Board have extensive
business backgrounds, which ensures that
the GCFF will be coordinated appropriately
and promoted to a diverse array of
participants and industry.
Alex Fisher – Project Manager
9 years of international and national
experience in creating film festivals.
Business Plan Considerations
A schedule of events, and planned program
exists, but nothing in the form of a formal
Business Plan.
A outline for a new and improved 2008
festival is presently under development and
some components have been disclosed to
Council.
Yes
Yes
Yes
90%
No
Cinema screening fee - gala evening
Yes
7,000 – yes
Yes
Exit strategy to be included within
sponsorship agreement.
Yes
Not applicable.
No
FILM FANTASTIC
ATTACHMENT 2.6
Marketing
Does a marketing plan
exist; what are the
promotional opportunities?
Specific marketing
objectives.
What extent of television
and other media coverage
is projected?
What will the event give in
return for investment?
What will the event give in
return for investment?
What are the components
of the sponsorship package?
Marketing and promotion of the GCFF is
under development by the GCFF Board.
Yes
Growing audience participation and
engagement within the film sector.
Profile of the City’s capabilities.
Yes
Within the Gold Coast Bulletin and Local
Radio.
Yes
Return on Council investment
The likely return for investment will be an
increase in exposure of the City’s creative
industry sector and promotion of Gold Coast
City as a film production industry hub.
The likely return for investment will be an
increase in exposure of the City’s creative
industry sector and promotion of Gold Coast
City as a film production industry hub.
a
The Gold Coast City Council will
have the presentation rights to one
of the feature films screened in the
festival;
b
The Gold Coast City Council will be
promoted as a Principal Sponsor of
The Gold Coast Film Fantastic, with
logo placement in all key Film
Fantastic promotional material;
c
Gold Coast Film Fantastic will
engaged and include collaborative
projects in the 2008 program with
Gold Coast training providers,
students and the Gold Coast Music
Industry Association;
d
Branding across the event would at
all times incorporate both Gold
Coast City Council and Business GC
logos, including the right to brand
major events with signage and
promotional material;
e
Gold Coast City Council will be
promoted via an advertisement in
the official 2008 Gold Coast Film
Fantastic program guide;
c
The Gold Coast City Council will be
recognised as an organisation that
supports emerging talent, and
encourages locals with their
personal development and film
making skill.
Yes
Yes
Yes
FILM FANTASTIC
ATTACHMENT 2.7
Likely economic impact on
the city, including bed
nights sold to interstate
and international attendees
Economic Impact
The GCFF generates a high level of local,
and regional exposure and obtains state
and national media recognition.
The festival includes a free and ticketed
component at a number of venues across
the City (Robina Community Centre,
Readings Cinemas etc) which ensures
participation from the community and the
film industry.
Yes
Does the event (and those
likely to attend it) deal with
an area that is of interest
to the city?
The economic benefit that is generated from
this then flows back into the City.
The GCFF promotes the capabilities of the
City’s Creative Industry sector, which is a key
industry for the Economic Development
Branch of Council.
Does the event represent
an important opportunity to
promote the city to a
targeted group/sector?
The GCFF provides an opportunity to
showcase the Gold Coast’s business
capabilities and talent in the film and creative
sector to a diverse audience.
Yes
Will the event create or
contribute to opportunities
for tourism, investment,
and/or employment within
the state?
The event has the ability to attract drive
tourism. The event employs a range of
people from those in the provision of
hospitality to more technical for the
workshops.
Yes
Yes
19
ADOPTED MINUTES
ITEM 3 Ì
ECONOMIC DEVELOPMENT REPORT NO 410
MINUTES OF REDAB MEETING 5 DECEMBER 2007
LG426/603/-(P13)
Refer 23 page Attachment
1
Not applicable.
2
EXECUTIVE SUMMARY
Not applicable.
3
PURPOSE OF REPORT
The purpose of this report is to present to Council the minutes and outcomes of the
proceedings of the Regional Economic Development Advisory Board (REDAB) meeting held
on 5 December 2007, at the Gold Coast Arts Centre, 135 Bundall Road, Bundall, Gold
Coast.
4
Council, at its meeting of 12 November 2007, resolved in part G07.112.028:
1
5
That Council notes the Regional Economic Development Advisory Board
(REDAB) Minutes from the meeting held on 26 September 2007 at Mitchell
Environmental Industry Park, 6 Quinns Hill Road East, Staplyton, Gold Coast.
DISCUSSION
The Minutes from the REDAB meeting held on 5 December 2007 are attached to this report
(refer Attachments 3.1). The meeting was held at Gold Coast Arts Centre, 135 Bundall
Road, Bundall, Gold Coast.
Items discussed included:
Item 1 Item 2 Item 3 Item 4 Item 7 6
Welcome & Apologies;
REDAB Industry/Working Party Reports;
Presentation by Mr Grayson Perry –REDAB Outcomes Report;
Discussion of REDAB, Economic Development Issues and Opportunities; and
General Business.
STATUTORY MATTERS
Not applicable.
20
ADOPTED MINUTES
ITEM 3 Ì (CONTINUED)
LG426/603/-(P13)
7
Strategic Priority 10 Diversify and Strengthen the Economy – To achieve the following
outcomes:
10.3.1
10.3.2
10.3.3
10.3.4
10.3.5
10.3.6
10.3.7
Continue to place emphasis on the eight key industries identified in the economic
development strategy by focusing on sustainable employment opportunities, export
development, global recognition, life-long learning and innovation
Revitalise the commercial centres of the city through the provision of assistance in
developing business and marketing programs with the local business community
and enhanced streetscaping (Centre Improvement Program)
Continue to work within the Pacific Innovation Corridor Centres to foster Cluster
Development and city-wide access to the infrastructure needs of business with a
focus on cost effective high speed telecommunications infrastructure
Coordinate and manage the Gold Coast Harbour to ensure that the city’s marine
gateway is maintained and enhanced
Focus on developing international business connections with the aim of increasing
the number of firms orientated to exporting with a resultant increase in the number
of jobs required by these firms
Support infrastructures to retain workforce skills and knowledge based industries as
catalysts for buoyant economic activity
Develop and implement a Tourism Strategy focused on improving the overall
performance of the industry consistent with the objectives of ecologically sustainable
development and the Gold Coast Tourism Visioning Project; targeting the
development of specific niche markets and the continued development of areas of
strategic tourism focus within the city
Strategic Priority 11 City Image –To achieve the following outcomes:
11.1.1
11.1.2
11.1.3
11.1.4
11.1.5
8
A clean, safe and welcoming city image
An accurate and consistent national and global image of the Gold Coast
Enhanced presentation of the city for residents and visitors
Improved national and international connections, with a focus on trade, investment,
education and tourism
Global recognition of the city’s strengths and capabilities in terms of business and
industry
COUNCIL POLICIES
Not applicable.
9
DELEGATIONS
Not applicable.
10
BUDGET/FUNDING
All projects discussed at REDAB and various working party meetings are currently funded
from the Economic Development Branch Budget for 2007/08.
21
ADOPTED MINUTES
LG426/603/-(P13)
11
REDAB members are consulted in the development of an annual program of initiatives and
projects that are currently underway or under investigation by members and REDAB working
groups.
12
TIMING
A date for the next REDAB meeting has not been set. The term of REDAB is based on four
years, or the life of the current Council. As per Section 367(1) of the Local Government Act
1993, an Advisory Committee must not be appointed as a standing committee, therefore it is
bound to the abovementioned terms. Council elections will be conducted 17 March 2008. A
report will be provided to the new Council regarding the continuation of REDAB as an
advisory committee.
13
STAKEHOLDER IMPACTS
REDAB provides industry leadership and input into the City’s Economic Development
Strategy and supports its subsequent implementation, to broaden and deepen the economic
base of the City. Additionally it advises Council on issues related to industry development in
the City, ensuring such issues are raised and addressed.
14
CONCLUSION
Council officers support the information contained in the minutes to the 5 December 2007
meeting of REDAB, at the Gold Coast Arts Centre, 135 Bundall Road, Bundall, Gold Coast.
15
RECOMMENDATION
1
That Council note the Regional Economic Development Advisory Board (REDAB)
Minutes from the meeting held on 5 December 2007.
2
That Council note the success achieved by REDAB in the development and
implementation of the Economic Development Strategy 2010.
3
That the Chief Executive Officer (Director EDMP) forwards a copy of this report and
Council’s resolutions to all REDAB members.
Author:
Authorised by:
Anne Norton-Knight
Coordinator Economic Development
Darren Scott
Director Economic Development and Major
Projects
25 January 2008
22
ADOPTED MINUTES
LG426/603/-(P13)
EC08.0205.003
moved Cr Young
seconded Cr Douglas
2
That Council note the Regional Economic Development Advisory Board (REDAB)
Minutes from the meeting held on 5 December 2007.
2
That Council note the success achieved by REDAB in the development and
implementation of the Economic Development Strategy 2010.
3
That the Chief Executive Officer (Director EDMP) forwards a copy of this report
and Council’s resolutions to all REDAB members.
CARRIED
ATTACHMENT 3.1
ATTACHMENT 3.2
ATTACHMENT 3.3
ATTACHMENT 3.4
ATTACHMENT 3.5
ATTACHMENT 3.6
ATTACHMENT 3.7
ATTACHMENT 3.8
ATTACHMENT 3.9
ATTACHMENT 3.10
ATTACHMENT 3.11
ATTACHMENT 3.12
ATTACHMENT 3.13
ATTACHMENT 3.14
ATTACHMENT 3.15
ATTACHMENT 3.16
ATTACHMENT 3.17
ATTACHMENT 3.18
ATTACHMENT 3.19
ATTACHMENT 3.20
ATTACHMENT 3.21
ATTACHMENT 3.22
ATTACHMENT 3.23
23
ADOPTED MINUTES
ITEM 4
GENERAL BUSINESS
2007 MISSIONS OUTCOMES REPORT
CS105/227/01
EC08.0205.004
moved Cr Young
seconded Cr Betts
That the Director EDMP bring forward a summary report of Outcomes of Overseas
Missions undertaken by Councillors and Senior officers on 2007
CARRIED
24
ADOPTED MINUTES
CLOSED SESSION
SECTION 463 LOCAL GOVERNMENT ACT 1993
PROCEDURAL MOTION
moved Cr McDonald
That the Committee move into Closed Session pursuant to Section 463 of the Local
Government Act 1993 (Reprint No. 4), for consideration of the following items for the
reason shown:-
Item
5
Subject
DIRECTOR DISCUSSION
Reason
Prejudice Matter
CARRIED
PROCEDURAL MOTION
moved Cr McDonald
That Committee move into Open Session
CARRIED
ITEM 5
GENERAL BUSINESS
DIRECTOR DISCUSSION
CM787/790/04
25
ADOPTED MINUTES
No Recommendation was made at this time
26
ADOPTED MINUTES
I HEREBY CERTIFY THAT THESE PAGES
NUMBERS 1 to 26 CONSTITUTE
THE ADOPTED MINUTES OF THE MEETING
OF THE ECONOMIC AND CULTURAL DEVELOPMENT COMMITTEE
OF 5 FEBRUARY 2008
……………………………………………………………………………………………….
CHAIRPERSON

economic and cultural development committee

Transcription

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