bursar.vt.edu - New Student and Family Programs

Overview
Partnership
Hello from Virginia Tech
Maslow’s Hierarchy of Needs for
Families
Community
Family Engagement
Family Weekends, Parent Committee, University Events
Student Needs
Orientation
Housing, Dining, Safety, Wellness & Advocacy
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How some other campuses view parents…
Helicopter Parent (always hovering and fixing)
Blackhawk Parents (think extreme helicopter)
Lawnmower Parent (mowing everyone down)
Bulldozer Parent (destroying everything in your path)
Stealth Parent (secretly hovering)
Psycho Parent (self-explanatory)
In-Denial Parent (not my perfect angel)
Lion Parent (roaring)
Wolf Parent (traveling in packs)
Mosquito Parent (always poking around)
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Not at Virginia Tech
We believe
in partnership
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An evolving relationship… a new chapter
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An evolving relationship… a new chapter
Parent / Child
Coach / Student
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An evolving relationship… a new chapter
“You’re no longer in the middle of it all, with the action
swirling around you. So now you have a choice. You can
feel lost and useless, or you can embrace your new role
– as coach. Like any good coach, there comes a time to
step back and observe the results of your hard work.”
Sideline Coach Part 1
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Navigating the Law
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Family Educational Rights and Privacy Act (FERPA)
Title IX
Navigating the Law
Family Education Rights
and Privacy Act (FERPA)
Federal law (1974)
Directory Information
FERPA Disclosure
Hokie SPA
Health or Safety
[email protected]
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Navigating the Law: Title IX
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Navigating the Law
Dr. Frank Shushok
Senior Associate VP for
Student Affairs &
Title IX Coordinator
540-231-8064
stopabuse.vt.edu
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Family Conversations
Express Expectations
Open Communication
Keep a Sense of Humor
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Family Discussion Topics
Transition to Virginia Tech
Academics: advisors, Honor Code, etc.
Getting involved in a student organization
Safety: VT Alerts, crosswalks, emergency phones, No Hokie Left Behind
Student Services: Registrar, Parking Services, Financial Aid
Dining & Housing
Responsibility and positive choices
Alcohol policy, use and abuse
A Community of Hokies – diversity, inclusion and the learning aspirations
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Families as Partners: Hello from VT
New Student and Family Programs
When we will interact:
Orientation
Hokie Camp
Hokie Helpers
Family Events
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Ways we can stay in touch
Hokie Family E-News
nsfp.vt.edu
Facebook/VirginiaTechStudentAffairs
[email protected]
Virginia Tech Daily Email
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Come back and join us!
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Fall Family Weekend
Friday, September 30th - Sunday, October 2nd
Spring Family Weekend
Friday, April 21st – Sunday, April 23rd
Enjoy the journey…
It’s all worth it!
Families as Partners: Home Away From Home
Housing and
Residence
Life
Housing and Residence Life
Welcome home!
Living in Community & The Keystone experience
Your Go-To people:
Residence Life Professional Staff (RLC/SLC)
Resident Advisors (RA)
Residence Hall Federation (RHF)
Housing Services Staff
Housekeepers/Maintenance
Leadership & Employment Opportunities
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Housing and Residence Life
Housing Assignment Timeline
Living - Learning Communities
(LLC & RC)
RC @ West AJ
SERVE
Thrive
Renter’s Insurance
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Housing and Residence Life
August Move-In Dates
Hokie Helpers
HRL Community Resource Officers
www.housing.vt.edu
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Dining Services
Dining Services
11 Dining Centers with 47 Venues
All-you-care-to-eat and à la carte
Self-concept and national brands
Hours of Operation
Monday – Friday 7am to 2am
Saturday – Sunday 9am to 2am
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Dining Services
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Dining Services
Registered Dietitians on staff [email protected]
Menus, nutrition & ingredient
information on our website
Menu webpage app launching Fall
2016
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Dining Services
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Local selections and sustainability
Beef, pork and lamb from Animal and Poultry Sciences and Virginia Tech Milk
Direct relationship and fair trade coffee
Dining Services Farm at Kentland
Dining Services
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Virginia
Tech
Police
Virginia Tech Police
police.vt.edu
Follow us on Facebook & Twitter
LiveSafe
SafeRide
(540) 231-SAFE (7233)
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Virginia Tech Police: Community Policing
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BREAK
Presentation continues
at 1:45pm
Q&A in the Atrium
Families as Partners: Health and Wellness
Cook
Counseling
Center
Cook Counseling Center
Services offered
Counseling Center Staff
First contact with the Center
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Cook Counseling Center
Counseling Center Records
Parents/Family Involvement
Student Health Fee
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Schiffert
Health
Center
Schiffert Health Center
Low cost for quality
health care
On-site services
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Schiffert Health Center
Transition from late adolescence
to early adulthood
Immunization/Health History
Form
Due July 31st
healthcenter.vt.edu
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Hokie
Wellness
Hokie Wellness
Health Education Workshops
Nutrition, sleep, sexual health, sun
safety, mental health, body image
Individual health coaching
Substance Use Education
Group Classes
Individual coaching
On-campus recovery group
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Hokie Wellness
Campus Outreach
Tobacco-Free Hokies
21st Birthday Project
Party Positive
Peer Education
HEAT
IMPACT
Employee Wellness
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Hokie Wellness
3 Mandatory Online Courses for ALL incoming First Year Students
Alcohol EDU
Diversity EDU
HAVEN
Deadline: August 18th
Missing the deadline will mean a hold on your student’s account and/or
having to pay to take the class in person!
Emails to access courses will be sent out on July 28th
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Recreational
Sports
Recreational Sports
Two gyms on campus
Pool in each facility
Fitness
Group exercise, personal training,
small group training, dance, special
events
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Recreational Sports
Intramural Sports
Sign up as an individual or
team
About 30 sports
Sport Clubs
30 sport clubs
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Recreational Sports
Venture Out – outdoor
recreation
Trips, rentals, resources
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Recreational Sports
Being active to make friends,
manage stress, boast confidence,
develop mental toughness, combat
depression, achieve academic
success
Transition from high school to
college
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BREAK
Presentation continues
at 2:20pm
Q&A in the Atrium
Families as Partners:
Student Expectations & Advocacy
Student
Advocacy
Student Advocacy
Mission: To advocate for
Virginia Tech students and
their support systems in
times of personal, academic
and community crisis.
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Student Advocacy
Meet one on one with students for advocacy, support and
consultation
Create action plans to resolve crises
Provide absence verifications for emergencies
Provide student conduct and Title IX advising
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Student Advocacy
Make a large place feel small
Resource connection for students
and their support networks
If you don’t know where to start –
start with Student Advocacy
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Intercultural
Engagement
Center
Intercultural Engagement Center
History & Heritage
Months
MLK Celebrations
Cultural Centers
VTInterCom
VTAction
Retreats
DiversityEdu
Safe Zone
Awareness
Advocacy
Advising
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Community Kick-Off
Cultural Achievement
Ceremonies
Bias Incident Response
Policy Reviews
Community Driven Response
Asian American Student Union
Black Organizations Council
HokiePRIDE
Jewish Student Union
Latino Assoc of Student Orgs
Intercultural Engagement Center
InclusiveVT is the institutional and individual commitment
to Ut Prosim (that I may serve)
in the spirit of community, diversity, and excellence.
VTIEC
VTIEC
VTIEC
VirginiaTechIEC
www.iec.vt.edu
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Student
Conduct
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Student Conduct is an:
Educational and community response to potential non-academic
policy violations
Opportunity to reflect on their choices, values, and goals
Additional resource for students to manage conflict
Student Conduct is not:
The Principal’s office, a mini court system, or meant to punish
students for their “bad behavior”
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How We Hokie
Student Centered
Community Minded
Learning Focused
Relationally Driven
Administratively Sound
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How will YOUR student “Hokie”?
Talk to your student about:
Values and beliefs
Places to identify community expectations and values
Pride and commitment to the Hokie Nation
Decisions that are consistent with their values and future goals
What and how they want to be known for
How they plan to treat people and use “their voice”
Appropriate resources for help and support
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How will YOUR student “Hokie”?
Talk to your student about:
Alcohol consumption/ drug use
Intimacy and consent
New friendships and healthy relationships
Conflict and civility
Staying connected to home and their new independence
Stress/ pressure and time management
Transitioning from dependent to independent learners
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As family members, how will YOU Hokie? Think
about:
Express and articulate the way you show pride to the Hokie Nation
Advocate and communicate concern for your student
Your behavior when you return to campus
Support and feedback for your student
Student Conduct process & Parental Notification Policy
Hold your student accountable
Response to “Mom/ Dad, I got in trouble!”
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Undergraduate
Honor
System
Why This Presentation Is Important
Understanding the Purpose of the Honor Code
Abiding by the Honor Code
Being Successful at Virginia Tech
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Guiding Principles
Staple of University Culture: Communicates the meaning and
importance of intellectual honesty
Promotion of Integrity and Honesty
More important than “stopping cheating”
Student Advocate
Classroom, Campus, Academic Integrity
Educational: Using Missteps as Teachable Moments
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General Strategies for Success
Students should familiarize themselves with the Honor
Code policy for each course they take by reading the
syllabus. If the policy seems vague ask the instructor.
It is the student’s responsibility to gather the information
they need to uphold the Honor Code.
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Tips for Students
Understand Expectations of Course Instructor
Attend Class
Participate in class
Do Not Procrastinate
Complete assignments early
Manage Stress
Exercise, eat healthy, plan ahead
Consider the Process and Not Just the Results
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Tips for Families
Demonstrate that You Value Integrity
Over grades, results, or perfection etc.
Discuss how Integrity is Important to the Career and Professional
Reputation
Verbally Reinforce Acts of Integrity
Make Sure Your Student Knows You Don’t Expect them to be Perfect
You love them. If they have misstep, own it and move on.
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BREAK
Presentation continues
at 3:00pm
Q&A in the Atrium
Families as Partners: Money Matters
Get to know our websites
hokiepassport.vt.edu
bursar.vt.edu
finaid.vt.edu
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Family Educational Rights & Privacy Act (FERPA)
• Third Party Disclosures are prohibited by FERPA
without the written consent of the student. Any
persons other than the student are defined as
Third Party, including parents, spouses, and
employers. All educational officials are required to
secure written permission prior to the release of
any record information.
• Access and disclosure authorizations are granted
and maintained by the student. If you no longer
have access, please contact your student.
►
►
►
►
►
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Login to the Student Hokie SPA
Select the “University Account Information”
menu
Select the “Family Educational Rights & Privacy
Act (FERPA)”
Enter your parent information and assign
passcode
Disclose passcode to parent
Bursar: Billing and Payments
Email Notifications of account activity to Students & Authorized Parents monthly
► New Payments ► New Charges ► New Pending Credits
FALL BILLS ARE
DUE
AUGUST 10TH!
Students may authorize their Parents (or others) for eBill through their Hokie SPA
– Separate from FERPA
Payment Options:
► eChecks - no fees
►Credit cards - 2.75% service charge (MasterCard, American Express, & Visa only)
► International Payments: flywire by peertransfer
Statements itemize any new account activity, and are typically produced on the 15th of each month
with a payment deadline of any new charges by the 10th of the following month - unless otherwise
indicated on billing statement.
Bursar: Budget Tuition Plan
• Open for enrollment July 15 for fall, and December 15 for spring
• Fixed & Variable Plans available
• $35 application fee per semester
• Four installments per semester
• Easy online student & authorized parent application - (BTP Parent
Authorization separate from FERPA & Student eBill Authorization)
• Can be combined with financial aid, loans, or scholarships – APPLY
EARLY!
Bursar: Late Payment Penalties
Payments received after the eBill deadlines:
Late Fee & Account Registration HOLD
Continued delinquency results in class cancellation.
► University reinstatement may occur per policy.
► Reinstatement involves Instructor/Dean approval,
additional fees, along with payment in full
Additional Finance charges may apply
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Bursar: Report Non-Virginia Tech Aid
Non-Virginia Tech Scholarships:
Separate University form and award documentation
needed for each scholarship.
Scholarship reporting form is available online through
the Bursar’s webpage under “Forms” option -www.bursar.vt.edu
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Bursar: College Savings Plans
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VIRGINIA PrePAID 529 & inVest:
 Submit proper documentation to the Virginia College Savings Plan – NOT Virginia Tech.
 VA PrePaid: “Intent to Enroll” Form
 VA inVest: “Distribution Request” Form
 Each Virginia Plan has its own stipulations – contact VCSP to find out more about your plan.
(For Example: VA PrePaid 529 pays only tuition and mandatory fees only. It does not cover program
fees, lab fees, software charges).
 Once the Virginia College Savings Plan is properly informed and proper documentation submitted,
VCSP will notify Virginia Tech resulting in a pending credit applied to the student account.
Website: http://virginia529.com
Phone: 1-888-567-0540
Other Plans: Report as outside aid to reflect on student account if payment will not be received by
payment deadline. AUTHORIZED DOCUMENTATION FROM ORGANIZATION REQUIRED.
Bursar: Refunds
Direct Deposit Established
Enroll on-line through the student Hokie SPA -
FASTEST
No Direct Deposit Established
Check mailed to student’s permanent address
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Financial Aid: FAFSA Information
Free Application for Federal Student Aid (FAFSA)
Must be completed every year
New availability date – October 1, 2016 for
the 2017-18 FAFSA
Priority deadline - January 15, 2017
It’s not too late to file! www.fafsa.gov
Complete General Scholarship application every year
Available mid-November
Deadline – February 15th
finaid.vt.edu
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Financial Aid: Additional Aid Options
Federal Parent PLUS Loan
One parent is the borrower
May defer repayment
Student may receive additional loan if denied
6.31% interest rate, plus origination fee
You can still apply, but hurry!
Private/Alternative Loan
Student is the borrower
Some lenders, parent can be the borrower
Co-signer required
No set interest rate or repayment options
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Financial Aid: To Do
Accept financial aid offered to you on HokieSPA
Complete all loan requirements
Hokie SPA – Perkins Loan (if awarded)
www.studentloans.gov – Direct Subsidized/Unsubsidized
Secure Federal Work Study Position (if awarded)
September deadline
Hokies4Hire
www.career.vt.edu
Read all of the emails that are sent to the VT email account!
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Hokie Passport: The “Everything” Card
Proof of Identification
Individual Dining Plan
Flex Additions
Hokie Passport Account
Building & Event Access
Blacksburg Transit Pass
Library Card
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Hokie Passport: Individual Dining Plans
• On-Campus Options:
– Major Flex (default)
– Mega Flex
– Premium Flex
• Selection Deadline: Tuesday,
August 16 at midnight
– HokieSpa
• Begin Date: Wednesday, August 17
at 7:00am
Dining Plan Selection Advisor
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Hokie Passport: Major Flex Example
Total Cost of Plan $ 1,674
- Base Cost
$ 1,067
= Flex Dollars $ 607
50 - 67%
Discount
Facility
Discount
Spending
Power
a la carte
50%
$1,214
D2
67%
$1,839
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Hokie Passport: Hokie Passport Account
On-campus
Residential laundry facilities and vending machines
Dining facilities
University Bookstore
Print labs and photocopying
Off-campus
Restaurants
Grocery stores
Retailers
Health care and medical services
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Hokie Passport: Summary of Accounts
optional
Account
Description
Discount
Rollover Policy
Flex
Dollars
Initial Flex dining plan funds
50-67%
to be used in university dining
centers
Fall to Spring if Spring dining
plan is purchased
Flex
Additions
Funds deposited to replenish 50-67%
a major dining plan and to be
used in university dining
centers
Semester to semester until
formal separation from
university*
Funds deposited to be used
at on and off campus
merchants
Semester to semester until
formal separation from
university
Hokie
Passport
Account
None
*will revert to Dining Dollars if major dining
plan is not purchased in a given semester
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Hokie Passport: Account Management
Flex Use Chart
• Balances and transaction history
at www.hokiepassport.vt.edu
• Balances on point of sale receipts
• Dining Plan Flex Use Charts
displayed on dining center
registers and posted at
www.dining.vt.edu
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Hokie Passport: Deposit Methods
Cash to Card Machine
Deposit
Method
Payment Method(s)
Accepted
Online
Credit Card/Debit
Card/
eCheck
In Person
Cash/Check
Cash to
Card
Machine
Cash
All deposits final once a confirmation number
or receipt has been generated
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