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Getting Started with Books In Print
1. Go to http://doe.booksinprint2.com
1. Click on Register.
2. This will take you to the Registration
page.
2. Register for a User Account
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Select School Type
Enter First name (First + Middle name)
Enter Last Name
Enter your Email address
Confirm your Email address
Create a Password
Re-enter your Password to confirm
Enter your DBN or School Name
Click on Submit
3. After registering, you will receive an email.
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If you are a public school librarian and
registered with a DOE email, then you will
receive an email confirmation.
Click on the “click here” link in the body of
the email.
This will take you to the Login Page.
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4. Login to Books In Print with your email
and password.
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If you are a non-public school librarian and
registered with a NON-DOE email, then
you will receive an email that states your
registration must first be approved by an
administrator.
4. If you are a school administrator, you will receive an email asking you to
authorize all users from your school.
1. Click on the “click here” link in the
body of the email to approve the user.
2. This will take you to the Login Page.
3. Close the page if you do not want to
access Books In Print at this time.
5. You will receive an email when your Books In Print account is active.
1. Click on the “click here” link in the
body of the email.
2. This will take you to the Login Page
where you login with your email and
password
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6. Note: If you have changed schools since last using Books in Print, you can change
your DBN code in your profile.
Setting up Your Library’s Processing Profile
7. Before proceeding, you must set up your Library’s Processing Profile with each of
the three contracted vendors. Please note that Vendors charge for the processing
options on a per item basis according to terms contracted with the DOE. You
must have your processing specifications from each vendor before proceeding.
8. Retrieve your processing specifications from NYCDOE Vendors.
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Setup your processing profile by clicking
on my account.
Click on the Processing Profile tab. (You
only need to do this once in the beginning
when you first set up or if you want to
make any changes to your profile later)
Location, Library code, contact name and
email will automatically be filled in based
on how you registered. This can be
confirmed in the MY PROFILE tab. If this
is wrong please contact please contact
Leanne Ellis at Library Services at
[email protected].
Click on all three vendors then send
email.
Continue with the process when you
receive your current specs.
9. You must choose a Processing package for both Books and Audio/Visual materials.
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Choose between Automated Book Kit 1 or
2. You can only choose 1 option.
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Choose between Automated
Audio/Visual Kit 1 or 2. You can only
choose 1 option.
3.
Click on the Date Due Slip box to add it to
any package.
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The difference between the kits is the inclusion
of a circulation card and pocket.
10.Next, you may choose from the Package Add-On Options. NOTE: There is a charge
associated with each of these optional items.
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You may select from the following options:
a. KAPCO covers on paperbacks
b. Catalog Card Set
c. Theft Detection – choose 1 if applicable
d. Reading Program and Labels - If you
choose a Reading Program, you must
also choose a Reading Label.
11.Now you need to setup your barcodes.
The Office of Library Services recommends the
pre-selected settings. These settings will be used
unless you choose another option.
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Barcode Symbology is Code 3 of 9
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Select a barcode direction by clicking the
button next to it.
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Input your barcode range for each vendor from
your current specs.
7.
Enter the letter or number of your preferred
Barcode location for each vendor.
Barcode length is 14
Material type is 3
You can personalize your Barcode with your
school or campus name.
12.Next choose your Cataloging Options.
The Office of Library Services recommends the
pre-selected settings. These settings will be used
unless you choose another option.
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13.Setup your MARC Records profile.
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Audio/Visual allows you to select multiple
options.
Some of the settings in the section have been
pre-selected by the Office of Library Services.
These settings will be used unless you choose
another option.
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Choose your computer: Windows or Mac
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Choose a Subject heading Library Services
recommends as Sears
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Choose a Reading Program: This is optional
Choose Method of Data Delivery: Library
Services recommends Download
Choose your Automation System
14.Select Card Sorting and Pocket Placement.
1. Set these options up if you have
selected a Date Due Slip, Book or
A/V Kit 2 or the catalog card set in
steps 5 & 6.
2. Recommended Sorting Options
have been pre-selected. These
settings will be used unless you
choose another option.
3. Save at the bottom.
4. A message will appear letting you
know what processes have not been
completed. You can choose to save
and come back later to finish filling
in the parameters.
5. You CAN NOT send to vendors
until all parameters have been filled
in.
6. Cancel this allows you to cancel any
changes that you’ve currently made.
It will go back to what was setup
before.
Searching and Building a List in BOOKS IN PRINT
15. You can begin a search by entering a search term in the Search box.
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Enter a search term in the Search Box.
Select a Search Key:
a. Keyword
b. Sears Subject
c. Title
d. Author
e. Publisher
f. Dewey Decimal
Select if you want to do an all vendor
search or specify a specific vendor.
16. Your search results will be displayed in the collapsed view.
1. The Vendor Search will return all titles
that match your search term and are
available from DOE’s Contracted
Vendors.
2. Refine your results by clicking on one
or more refinement options on the
right hand side of the screen.
3. All editions are expanded by default.
To hide them, click “hide”, under item
info.
4. Click the detail button to view the full
record
17.Create a New List or Add to Existing List
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Select Items by entering a quantity for
Vendor on:
a. Expanded List View
b. Full Item Detail
Choose a List Action:
a. Add to existing list
b. Create new list
Enter the following information in the Dialog
Box:
List Name: Location Code + Free Text
(Required) 30 characters allowed
Choose a Location Code if your library
serves multiple schools. (Required)
List Type: (Required)
Grade Range: (Optional)
Comments: (Optional)
Click Create List or Add to List
18. Click on List to view your lists. My List View is the default.
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Click on List at the top of the screen.
View your own Public & Private Lists
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Click on the List Name to view List Items
View Total Dollar Amount of Lists
View FAMIS Status by pointing to the
FAMIS button with your mouse.
Available Actions:
a. Edit List Properties
b. Copy to a new list
c. Append to an existing list
d. Send to FAMIS
19. You can also view public lists created by all DOE librarians in All List View.
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Click on All to switch the list view.
View Public Lists belonging to all
NYCDOE Librarians as well as your own
lists.
Lists are grouped by Owner Name. Click
on the folder to expand each group.
Search for a list by Owner Name, List
Name, Location, Library, or Grade.
Click on the List Name to view List Items
All Actions available in My List View are
available in All List View.
20. Copy a New List or Append to an Existing List
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Click Button next to list to Select
Choose from the Action Box:
a. Copy to a new List
b. Append to an Existing List
c. Edit List Options
Enter the following information in the
Dialog Box:
a. List Name: Location Code + Free
Text (Required)
b. List Type: (Required)
c. Grade Range: (Optional)
d. Comments: (Optional)
e. Click Submit
21. Submitting an order in FAMIS.
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22. Sample Message
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Click Button next to list to Select
Review your list as prices and quantities
may have changed if the list has not been
touched in awhile.
Choose from the Action Box:
Send to FAMIS
You will receive 2 Messages:
a. List sent to FAMIS, waiting for
response
b. Status when sent
Please notify your purchasing secretary that
a list is waiting in FAMIS for a purchase
order to be created.