AddendumNo. 01

Parsons
REQUEST FOR QUALIFICATIONS/PROPOSALS PTG‐RFQ/RFP‐052
CE 95003
Addendum No. 01
PRINTING, BINDING AND REPROGRAPHIC SERVICES for the
South Terminal Redevelopment Program
To:
Owner:
From:
All Interested Firms
City and County of Denver
Edwin J. Williams, Jr., AIA, NCARB, LEED AP
Contracts and Procurement Manager
Parsons Transportation Group
Date: April 12, 2012
To Whom It May Concern:
This Addendum No. 01 supersedes and /or supplements all portions of the Request for
Q u a l i f i c a t i o n s / Proposal documents as stated herein. Proposers must acknowledge receipt of this
addendum in the response to PTG‐RFQ/RFP‐052.
The following are the answers to the questions asked at the pre-proposal meeting held on April 10,
2012 - 2 PM to 4:00 PM:
Printing, Binding and Reprographic Services Pre-Proposal Meeting
Questions & Answers
April 10, 2012 | 2-4 p.m.
1. How much will be digital?
Up to 75 percent. We want to be able to request digitally, so it could be pretty high.
2. How will bid packages be issued for the program?
We will try to make the process as paperless as possible.
3. Will the contract go beyond 2015?
It will likely go through closeout – beyond 2015. Closeout should take around one year.
4. Will you listen to suggested modifications to the RFP?
Yes. Please submit suggested changes (wording, pricing, etc.) to us so we can make sure all parties
are evaluated on an apples-to-apples basis. We are open to being educated.
5. Does the overhead multiplier calculation we saw in the presentation apply to this procurement?
No – please disregard.
Request for Qualifications/Proposals PTG‐RFP‐052– CE95003
PMT / Denver International Airport
Printing, Binding and Reprographic Services for
Addendum No. 01 April 12, 2012 | 1 of 3
Parsons
6. Will all team members be using the same printing team selected?
It is a possibility. This contract may be a multiple award to give the PMT and DIA more flexibility and
options to meet the program’s needs.
7. What if we have an established relationship with one of the existing partners?
You should go through the process here, because it will open opportunities for more work as the
program moves forward.
8. Why do firms have to have MWBE and not ACDBE certification?
Because this is a city funded project our (Parsons) contract compels us to comply with the
requirements of city ordinance. Project M/WBE goals must be met with MWBEs certified by the City
and County of Denver, Division of Small Business Opportunity (DSBO) pursuant to the City and
County of Denver’s Article III, Divisions 1 and 3 of Chapter 28 of the Denver Revised Municipal Code
(D.R.M.C.). Proposers will be required to provide a copy of valid M/WBE Certification issued by the
City of Denver Unified Certification Program (UCP). Firms with questions about the M/WBE
certification process should contact Office of Economic Development at: 720-913-1999 or
[email protected]. Other similar programs (8(a), ACDBE, etc., are not binding.
9. On the pricing schedule, what is stick binding?
To enable the program to have stick sets around the office. We’ve not done this yet but it is always a
possibility. The program has a goal of being as paperless as possible.
10. Can you take a DWF in CAD and make it a layered file? What would the point of that format
coming from us?
You’d have to work in CAD to make it a stamped file, for example.
11. Is the submission time Mountain?
Yes.
12. What is Jennifer Tober’s phone number in Document Control?
303-214-5607.
13. What is the general estimate of the value of this contract?
Our estimate is $20,000 – give or take. But, it could vary depending on the in house printing that is
done. It could go over, it is just an estimate at this time.
14. What is the average project turnaround?
Anywhere from 24 hours to one week, depending on the project.
Request for Qualifications/Proposals PTG‐RFP‐052– CE95003
PMT / Denver International Airport
Printing, Binding and Reprographic Services for
Addendum No. 01 April 12, 2012 | 2 of 3
Parsons
The following are key proposal requirements presented at the pre-proposal meeting:
1. Follow the format of the Selection Criteria as closely as you can. We also suggest numbering the
sections of your proposals as they are shown in the Selection Criteria.
Please make it easy for the evaluators to score your proposal. There are no limitations on the number
of pages in the proposals, but please keep the number to a reasonable amount of information.
Reasonable would be in the range of no more than 50 to 75 pages maximum.
2. For simplicity and the purposes of completing the sample rate sheet and evaluating the proposals the
Rates shown on the Sample Rate Schedule Sheet should reflect the rates of the “Prime” consultant
only of the proposed team. The rates of all of the “Primes” teaming partner subconsultants should not
be included or shown on the rate sheet. The rates and costs of the “Prime” and their teaming
subconsultants will be evaluated and negotiated with the successful team once they have been
selected.
3. Please do not forward the link to other individuals or firms. If you wish to add someone to the
distribution list, please contact Edwin Williams or Jennifer Tober to request such additions.
ATTACHMENTS
1. Attached is the attendance list for those that attended the pre-proposal meeting for your reference.
2. Attached is a copy of the PowerPoint presentation presented at the pre-proposal meeting for your
reference.
Please Note that Jennifer Tober has included an updated Aconex presentation that supercedes rhe
one presented at the preprosal meeting. The updated material follows the original material
presented in the Addendum attachments.
Parsons reserves the right to cancel this RFQ/RFP. All expenses borne by the proposers are the
responsibility of each proposer. Materials submitted will not be returned.
Edwin J. Williams, Jr., AIA, NCARB, LEED AP
PARSONS
Contracts and Procurement Manager
DIA South Terminal Redevelopment Program
Request for Qualifications/Proposals PTG‐RFP‐052– CE95003
PMT / Denver International Airport
Printing, Binding and Reprographic Services for
Addendum No. 01 April 12, 2012 | 3 of 3
PTG-RFQ/RFP-052 - Printing, Binding and Reprographic Services
Mandatory Pre-proposal Meeting – April 10, 2012 - 2 PM to 4:00 PM
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1
1
2
1
1
2
Name
Bob Martinez
David Blaylock
Karen Hodak
Thomas Marquez
Terri Witt
Greg Burns
Firm
Rocky Mountain Blueprint
Rocky Mountain Blueprint
Expert Doxument Solutions
Pyramid Print
Beacon Printing
Doc1 Solutions
Phone
303-944-6818
303-744-2900
303-298-7114
303-294-0418
303-922-4384
303-422-3621
Email
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Address
Printing, Binding and Reprographics Services
South Terminal Redevelopment Program
PTG‐RFQ/RFP-052
Pre-Proposal Meeting
April 10, 2012
2PM
1
Agenda
– Safety Moment
– Introductions
– Diversity Commitment
– Technical:
– Scope of Services
– Schedule
– Questions & Answers
– Review of RFP Documents:
– Due Date /Instructions to Proposers /
Proposal Forms /Agreement /
– Questions & Answers
– Submitting Proposal through Aconex:
– Questions & Answers
Safety Moment
– In the Unlikely Event of an Emergency
– Note Exit Locations
– Please Exit the Room and the Building in a Calm and
EXIT
Orderly Manner
EXIT
Introductions
– PMT Project Team
– Potential Proposers in Attendance
Addendum No. 1 – To be issued by April 12, 2012
– Today’s PowerPoint Presentation
– All Pre-Proposal Questions and Answers
– The Attendance Sheet for today’s Pre-Proposal Meeting
Diversity Commitment
− DIA is committed to ensuring local businesses have the
same opportunities in building DIA’s future as they did in
building its foundation
− DIA is committed to increasing Minority and Womenowned business participation, not only on the South
Terminal Redevelopment Program, but on all Denver
International Airport projects
Procurement Approach
− Given Parsons’ commitment to exceed the program-wide 15%
participation goal, Parsons’ objective with all procurements is
to maximize M/WBE participation.
− Printing, Binding and Reprographics Services Procurement
Approach
− Direct M/WBE solicitation
− Targeting M/WBE primes performing a significant portion
of the work
− Meaningful M/WBE participation
6
Scope of Services
− Reprographics B&W and Color Printing Services
− Binding
− Spiral, Comb and Saddle Stitch
− Other Finishing Services
− Tabbing and Labeling
− Collating
− Cutting
− Folding and Scoring
− Padding and NCR Forms
− Three-Hole and Single Hole Drill
− UV Coating
− Shrink-wrapping
Scope of Services
− Reprographics Services
− Large Format
− Mounting and Laminating
− Scanning
− Enlargements and Reductions
− Plan Vaults and Plan Rooms
− Small Format
− Small Format Scanning
− Distribution
− Pickup and Delivery
− Digital Services
− Scanning
− Digital Project CD
Scope of Services
− Digital Services (cont’d)
− File and CAD Conversions
− Electronic File Transfer
− Online Planroom
Program Overview
500+ Room
Westin Hotel
and
Conference
Center
Open-air Plaza
for
Community
Events &
Programming
RTD East Rail
Line Station
South Terminal
Redevelopment
Program
Improvements
to existing
Concourse
Baggage and
Train Systems
10
Program Overview
– Hotel scheduled to open in late 2015
– Commuter rail station to open in early 2016
500-room Westin Hotel and Conference Center
RTD East Rail Line Station
11
Program Timeline
12
Schedule
Schedule Look Ahead
2012
• Excavation
• Tent support structures
• Bridge reconstruction
• Foundation construction
• Superstructure construction
2013
• Hotel structure above Level 5
• Public Transit Center platform construction
2014
• Public Transit Center platform and canopy construction (turned over to
RTD for commissioning by Jan. 1, 2014)
• Hotel tower construction
2015
• Program completion
14
Program Execution Teams
Owner/Program Manager
Program Management Support
Utilities and Enabling CM/GC
Foundations CM/GC
Design Manager
Hotel CM/GC
15
Overall Site Plan
North of the “X” Site Plan
RTD
PLATFORM
MAINTENANCE
ROAD
z
EMERGENCY
ACCESS ROAD
PENA TUNNEL BOX
LEVEL 5
RECIRCULATION ROAD
PTC
RECIRCULATION ROAD
TUNNEL BOX
JEPPESEN
TERMINAL
Proposed RFQ/RFP Schedule
− Proposals Due – April 23, 2012 - by 4:00 PM (MDT)
− RFQ/RFP Questions due – April 16, 2012 - by 4:00 PM
(MDT)
− Questions must be submitted through RFI process in Acconex
− Answers to questions will be provided by April 18, 2012 as
Addendum No. 2
Proposed RFQ/RFP Schedule
− Notify Presenters – May 2, 2012
− Presentations/Selections – May 7, 2012
− Notify Finalist – May 9, 2012
− Negotiations Commence – May 10, 2012
− Complete Negotiations and Award Contracts – June 7, 2012
Submittal
− Section C ‐ Proposal Submittal Form
− Firm’s qualifications and the proposed staff’s qualifications
− Proposal Submittal Forms shall be submitted in two parts
− Part I ‐ Proposal shall be evaluated in accordance with the
selection criteria
− Part II – Fee
− Includes:
− Overhead Multiplier calculation for each firm
− Sample Rate Schedule Sheet
− Letter of Intent for M/WBE participation
− Information shall be provided in a separate submission which
will only be opened and evaluated by the Procurement Staff
Submittal
− Any proposal submitted after the date and time specified
will not be considered
− Exception is if Proposal due date is officially extended by
addendum issued by Contracts and Procurement Manager
− Proposals must be submitted in electronic form through
Aconex submission of tender/proposal process
Selection Criteria
Section C. - Proposal Submittal Form(s)
Part I ‐ Proposal - Qualifications Statement of the Selection
Criteria.
1. Team Experience
60
2. Project Experience
50
70
3. Team Structure
________________________________________
Potential Maximum Points
180
___________________________________________________
C1. Sample Rate Schedule Sheet
23
Section D: Professional Services Agreement
24
QUESTIONS AND ANSWERS
25
NOTE: Google Chrome cannot be used to complete this process due to system requirements.
Instructions for Receiving and Issuing RFP Documents
1.
You will receive, from Edwin Williams, the invitation via your email (Outlook, Hotmail,
Yahoo, Lotus etc.) it will look like this:
2.
3.
Click on the Bid No. link (for this example it is RFP-1001)
This will take you into the Invitation (1st Tab) which will look like this:
4.
You may at this time decline the invitation, download documents, submit Request for
Information or upload your submission package. (by clicking on the Blue Buttons in the top
right corner) PLEASE DO NOT FORWARD YOUR INVITATION!!! IT WILL ONLY WORK FOR THE
NAMED RECIPIENT.
5.
Declining the Invitation. If you decline please provide a reason and hit the orange OK
button. You have no further action.
6.
Submitting a Request for Information (2nd Tab). If you have questions please hit the
Create RFI blue button, type in your question, attach any files by hitting the Blue Attach button
in the top left, then click the Orange Send button on the right.
Your RFI will be reviewed and responded to and you will be notified via your email account.
Click on the BLUE link to access the response (for this example PARSONS-RTTRFI-000005)
(Note: RFIs will be collected as questions and all proposers will receive answers.)
The response will look like the below:
7.
Addenda (3rd Tab). How will I be notified of addenda and how do I access this
information. You will receive a notification to your email alerting you to issued addenda. The
notification will look like this:
To access the information click on the Blue link (for this example it is Addendum 1)
You will be notified every time a new addenda is issued.
8.
Creating a Submission (4th Tab). Click the Submissions Tab. Hit the Blue Create
Submission button in the top right of the screen. (Note: Parsons must receive 2 bid
submissions, please do not submit both parts of the bid as one file)
NOTE: This field is a countdown to the submission deadline.
Now you are ready to insert your cover letter information (you may cut and paste from any file
type) and attach the requested files. When you are done hit the Blue Send button in the top
right of the screen
ARE YOU SURE?
OK
This is your confirmation screen:
QUESTIONS? Don’t hesitate to contact Document Control
Document Control Manager: Jennifer Tober 303-214-5607
*Please do not forward your invitation to submit your bid. It is specific to your email address
and will not work.
**Only one representative from each company should submit the final bid documents.
***Please make sure your email is not sending Aconex notices to your junk mail!