TKE Compliance Team - Tau Kappa Epsilon Fraternity
Transcription
TKE Compliance Team - Tau Kappa Epsilon Fraternity
TKE Compliance Team Dear Fraters, Meet Patrick Gleason Director of Compliance & Housing (317) 872-6533 x235 [email protected] We hope that you have enjoyed your summer and are ready to have another great year with Tau Kappa Epsilon. As the school year begins, we wanted to take the opportunity to introduce ourselves and show you some things our team has put together for our members. We are very excited to release our new eCompliance program, as well as our new monthly Compliance article and Twitter topics. Our goal is to use these new programs to provide our members with resources to create a higher sense of awareness and confidence when it comes to Risk Management. As Tau Kappa Epsilon’s Compliance Team and as your brothers, our main focus is to support you and make sure you have everything you need in order to be successful. In the past, Risk Management has been an intimidating subject to address, but that is not the case anymore. We are committed to engage in open communication with all of our groups and make ourselves available to you as a valuable resource. Please take some time and review the content included in this packet. We then ask you to share this packet and information at your next meeting. If you would like more resources or have any questions on any of the information included in this packet, please contact a member of the Compliance Team. We look forward to working with you this year to keep our brothers safe. Meet Greg Halloran Yours in the Bond, Compliance Specialist (317) 872-6533 x267 [email protected] Patrick Gleason Director of Compliance & Housing Greg Halloran Compliance Specialist Monthly Focus AUGUST Safe Rush/Social Events SEPTEMBER Respect – Hazing, Sexual Misconduct & Peer-to-Peer Violence OCTOBER Responsible Use of Alcohol NOVEMBER Respecting the Ritual – Hazing & Values of a Teke DECEMBER Alcohol Awareness– Knowing Your Limits JANUARY Back to the Beginning– Basics of Risk Management in TKE Today Communicating Compliance This year, the Tau Kappa Epsilon Compliance Team is launching a new communication program to further educate the members of TKE on topics of risk the Fraternity sees every year. The program will utilize three main types of communication between the Compliance Team and the undergraduate members of Tau Kappa Epsilon. Monthly Articles Each month, the Compliance Team will write an article addressing a key area of Risk Management that members should be educated on. These articles will include ideas to reduce risk, topics to be discussing with members and advisors, and provide resources to assist with keeping members safe. The articles will be released on tke.org at the beginning of each month as well as emailed to the Prytanis and Pylortes of every group. Monthly Member Engagement At the beginning of each month, after that month’s article has been released, the Pylortes of your group should get the members engaged and have a discussion on that month’s topic. This could be done during your weekly meeting and could take as little as 10-15 minutes. Educate the members on the topic and discuss what your group could be doing to improve in that area. The Compliance Team would love to hear your group’s feedback and ideas! Tweets The Compliance Team will be releasing tweets through the Tau Kappa Epsilon Twitter account, @TKE_Fraternity. These tweets will be related to the current month’s article focus. Most tweets will be simple tips and ideas for your group to help make your men better at Risk Management, but they will also include resources for your group to utilize in your member’s education and interactive questions for your group to respond to. Nationwide Dates/Events AUGUST Labor Day Weekend: 8/29 – 9/1 SEPTEMBER Suicide Prevention Week: 9/7 – 13 Hazing Prevention Week: 9/25 – 9/29 Think Ahead As the Fall 2014 semester begins, Tau Kappa Epsilon is asking all members to be proactive and make a list of times during the semester when their group puts itself at risk. Then have the members ask themselves: Can We… OCTOBER Domestic Violence Awareness Month National Bullying Prevention Month National Fire Prevention Week: 10/5 –11 Halloween Weekend(s): 10/24 -25 & 10/31 - 11/1 NOVEMBER Anti Bullying Week: 11/16-22 Thanksgiving Break: 11/26 - 30 DECEMBER National Drunk and Drugged Driving Prevention (3D) Month Christmas: 12/25 New Years Eve: 12/31 JANUARY New Years Day: 1/1 Below are some points in the semester where Tau Kappa Epsilon sees the highest amount of potential risk-related incidents: 1. 2. 3. 4. 5. 6. 7. 8. 9. First Weekend Back Rush/Recruitment Period Homecomings Alumni Weekends New Member Education Period Halloween Midterms Initiations Graduation “Nobody who ever gave his best regretted it.” Frater George Halas Gamma Chapter Founder of the NFL, owner & Coach of the Chicago Bears Top 7 Things to Remember 1. Make sure all officers are able to log into the TKE Chapter Module and that all contact information is up to date. 2. Schedule Risk Management workshops this year. Each chapter and colony should have at least one workshop focused on Risk Management each semester, led by a campus/community professional or a TKE staff/volunteer member. 3. Review Tau Kappa Epsilon’s Risk Management Guidelines with your members at the start of each semester and compare them with your group’s Risk Management Policy. YOUR TEAM Chapter/Colony Members Faculty Advisor Chapter Advisor Greek Advisor TKE HQ Compliance Team TKE HQ Regional Director Other Fraternities on Campus ANYONE Who Makes You Better 4. Meet with your Greek Advisor at the beginning of each semester to go over your Risk Management Policy and your plan for the year to improve your group. 5. Pay your Risk Management Fees on time. Don’t wait until the last minute. This is an easy way to avoid late fees and make sure your group is protected. 6. Be PROACTIVE! Think ahead and have open communication with your members and other organizations on how you can reduce the risk this year. 7. Ask for HELP. Whether it is an advisor, a staff member or a volunteer, when you are unsure of something, ask for help until you get the right answer. The Compliance Team also understands that incidents will happen. The best thing for your group is to communicate those incidents to us as soon as possible so we can help you. If something goes wrong, we want to hear it from you. Risk Management Fees By now, all chapters and colonies in Tau Kappa Epsilon have received their 2014-2015 Risk Management Fee invoice from James R. Favor & Company. Meet Eric Johnson Finance & Risk Specialist (317) 872-6533 x250 [email protected] September 15th – Deadline for the early bird discount. Your group can pay early and receive a 10% credit on your TKE Chapter Statement. **Groups may not be issued a check for this cretdit. October 15th – All Risk ManagementFees are due in full. Alternatively, a group can set up a payment plan with Eric Johnson at the Offices of the Grand Chapter for at least 50% due on October 15th and the remaining payment due on March 15th. For American Groups Payments should be made directly to James R. Favor & Company at: http://www.jrfco.com/ach.htm. If your payment is not received on time, your insurance coverage will be cancelled and you will be charged an Insurance Reinstatement Charge of $250. Failure to pay your Risk Management Fee will result in coverage cancellation and may result in your group’s loss of recognition with Tau Kappa Epsilon. To view the Risk Management Fees invoice, please log into the TKE Chapter Module at https://module.tke.org For Canadian Groups Payments should be made directly to Tau Kappa Epsilon Fraternity at: https://module.tke.org NEED MORE?? Request Online Workshops If your members would like a Risk Management workshop or officer training tailored to the needs of your group, contact our Compliance Team. We can set up and facilitate workshops and trainings at a time that fits your member’s schedules that take place online. Attend RLC’s and PECs At each educational conference this year, members will have the opportunity to refresh their knowledge of Risk Management and be able to showcase their ideas and practices with other groups of TKE. If you need information on this year’s PEC and RLC schedule, contact your Regional Director. You can register for PECs HERE RISK MANAGEMENT GUIDELINES The Risk Management Policy of Tau Kappa Epsilon includes the provisions, which follow and shall apply to all Fraternity entities and all levels of Fraternity membership. RISK MANAGEMENT EDUCATION We also require each new candidate to participate in our Risk Management Education course. Each candidate must click the Validation Email they receive and create a username and password. Afterwards, they must log in to TKE’s eLearning system and complete the Risk Management Education course. The course includes 3 videos and an assessment of the knowledge gained through this course. To view the new Risk Management Education course, please visit http://elearning.tke.org To register for a PEC this year, please visit http://pec.tke.org ALCOHOL AND DRUGS BE YOUR BROTHER’S KEEPER 1. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises or during a fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB or Third Party Vendor Guidelines. 2. No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of or on behalf of the chapter. The purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is prohibited. 3. OPEN PARTIES, meaning those with unrestricted access by nonmembers of the fraternity, without specific invitation, where alcohol is present, are forbidden. 4. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age). 5. The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited. 6. No chapter may co-sponsor an event with an alcohol distributor or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as defined above for purposes of fundraising. However, a chapter may rent or use a room or area in a tavern as defined above for a closed event held within the provisions of this policy, including the use of a third party vendor and guest list. An event at which alcohol is present may be conducted or co-sponsored with a charitable organization if the event is held within the provisions of this policy. 7. No chapter may co-sponsor, co-finance or attend or participate in a function at which alcohol is purchased by any of the host chapters, groups or organizations. 8. All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy. 9. No member or pledge, associate/new member or novice shall permit, tolerate, encourage or participate in "drinking games". The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages, the practice of consuming shots equating to one’s age, "beer pong", "century club", "dares" or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol. 10. No alcohol shall be present at any pledge/associate member/new member/novice program, activity or ritual of the chapter. This includes but is not limited to activities associated with "bid night", "big brother/big sister night" and initiation. HAZING No chapter, colony, student or alumnus shall conduct, nor condone hazing activities. Hazing activities are defined as: "Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law." SEXUAL ABUSE AND HARASSMENT The fraternity will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members, whether physical, mental or emotional. This is to include any actions which are demeaning to women or men, ranging from but not limited to verbal harassment to sexual assault by individuals or members acting together. FIRE, HEALTH AND SAFETY 1. All chapter houses should meet all local fire and health codes and standards. 2. All chapters should post by common phones and in other locations, emergency numbers for fire, police and ambulance and should have posted evacuation routes on the back of the door of each sleeping room. 3. All chapters should comply with engineering recommendations as reported by the insurance company or municipal authorities. 4. The possession and/or use of firearms or explosive devices of any kind within the confines and premises of the chapter house is expressly forbidden. 5. Candles should not be used in chapter houses or individual rooms except under controlled circumstances such as initiation.
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