06354

Transcription

06354

IT-TNAX-IL LEĠIŻLATURA
P.L. 6354
Dokument imqiegħed fuq il-Mejda tal-Kamra tad-Deputati fis-Seduta Numru
344 tat-13 ta’ Jannar 2016 mis-Segretarju Parlamentari għall-Ippjanar u
Simplifikazzjoni Amministrattiva.
_______________________________
Raymond Scicluna
Skrivan tal-Kamra
15
Att No. 84
EnfitT.
Ins
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Vol.1
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lt-tlieta (3) t' Oft'-!bru taslsena effejn u tnejn (4Q02). :
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Quddieml Dotter Vincent Miceli, Nuta~ Pubbllku Malt!
fid-Dipartiment tai-Artijiet deheru person~:~~melj( J:\ekk
', kif ldentifikaw ruhhom bid-dokumentl· tat.t.lmserf'ilnija;
.
;·:·~·
Albert Mamo, bin Anthony u Rose n~:e' Paci'J.'$leled
Sliema u joqghod Swleqi, Karla ta1-1.0~9'tita'
37151(M), Kummissarju ta!-Artljlet, kif awtori;&atbiex
jldher fuq dan il-kuntratt flsem U-Gvem ta' Malia 'bissahha ta' minuta li gglb ld-data tas-seba ta' Frar tassena elf disa mija· tnejn u slttfn fuq karti n;~markatl
· "Secretariat• numru mitejn wlehed u erbghin tal-lstess
sena 1962, kartlretattlvi ghar dan 1-att huma mmarkati
Land numru m~~ . tJ:n!enja u lletin zbam:it Uieta u
tmenln, hawn tahl ,lmseUah bhala '11-Gvem' kif
debltament awtciriuat,
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Alfred Veil~, president, bin il-meyet Anthnpy u ·li'~aria
nee' Vella, ~ieled u joqghod Mellieh;., II gharii:iiJ 1karta tal-lderitita' 386045(M) u Saviour Ab!!l~ub
Secretary, bin Anthony u Cal'l,1lelina nee'~al,
twieled u joqghod Mellieha u li ghandl,l 1:Ka'n~: talJdentita' 429855(M) li qleghdin jidhru fuq dcih :1-att
fisem u ghan-nom ta' "Mellleha Sports Club'', hekkkif debitament awtorizzati skond doktimenf ·hawn
annes5 u markat bl-ittra "A" hawn taht imsejha· bhal
"il-club"
Mlnnl Nutar ldentifikati
ufficcjali ~ lndikatl.
permezz tad-!iokumenti
-,;'·
M~lta lt~~d
Bis-sahha ta' dan 1-att, ii-Gvem Ia'
jaghti b'titofu ta' enfitawsi temporanja :_:;,arpFfl~ij~'· '
disgha u erbghln (49) sena b'effett mil-14,trj:< 111W q
jmsemmi "club" li bl-istes~ tllolu qieghed:
u
jakkwlsta bicca art adjacenti mal-ground.ta,!~~~all fi
Triq iJ.Qasam Barranl, 1-Mellleha !lema art hija 'tal-keJI
ta' circa ta' elf sebgha mlja u hmistax metri Jti,vadri u
tmiss mill-majistral ma' Triq · Qasam Barrani; . millgrigal ma' Triq Viocenzo .ciappara u mill-lbic IT}a' Triq
'H-Modo, jew irjieh verjuri.
jacc.a:. ,
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L-immobbll hawn fuq deskritta hija murij<!'J~J~ordura
hanira u kif identifikata fuq Pjanta u SUiiJl8y Sheet .
inserita, immarkata Property Division nurhrtt; mija sitta ·
u ghoxrin 'underscore' effejn u wiehed (PD1.Z6_2001)
u mmarkata dokument ittra
' ...
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Din n:koncessjo~i ·enfitewtika qeghda ·sslr u tigi
accettata. bil-kondizzjonijiet u pattijiet li gellln ' u cioe' :-
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1. Versu c-cens annwu u temporanju ta' erbgha
mitt Ura Maltija (Lm400) li jiltlalla<s kull sena bilquddiem. F'gheloq· kull perljodu-trii ham~s (5) snin
dan 1-ammont ta' ,cans jlgl rivedut gh,a\'.ziel;la ta'
ghaxra fil-mija (10%) tac-cens ezlstentl' meta ssir
ir-revizjoni, blex b'hekk le-<:ens II jithai,ghal kull
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h•mu (I) •I'll" Wlll'll 111111 l'llllllUiilnl, ·)J
hekk rivedut.
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2. L-imsemmi. perjodu ta' cans jista'. jlgi-' pprorogat
miii-Gvern .favur II-"club" fl..gheluq tteQhu- gha!lperijodl ohra tal-istess durata.
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5. L-enfitewta ghandu 1-obbligu II jzomm ii..Proprjeta'
fi stat talleb ta' manutenzjonl u )aghintll· .dawk ixxoghlijiet u t-tiswijiet ordinatii u straoidi~a~i ~ollha
necessarji ghal dan· il-ghan, u dana ·minghajr ebda
dritt ta' rim~rs jew kumpens.
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4. 11-Gvem, permezz tai-Kunsill Ma~-all-lsport
ghandu d-dtnir li jara li 1-kondizzjo · _., ,kollha ta'
dan 1-att jigu osservati mill-enfitewta. ·• :
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3. 11-hlas tac-cens Jitqleghed miii-KummissaJju taiArtijiet ossija Ufflqal govemattiv reSj)onsabbli millgbir tal-hlas tao-ci:ms, fl zmien xa1orejn r:ninn meta
dan jjthallas, ffond lmsellah •sp;:,rts F,!,llld" li jkun
amminlstrat miii-Kun~lll Matti ghall-lsl?~::
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6. Kemm-il darba ii-Gvem jezt?~ita · ~-dritt talesproprijazzjoni skond ligijl~t vlg!!l~l~uwa jkun
obbligat biss li )hallas kumpens· gnan::_ispeMes II
jkunu saru fuq 1-art esproprijata.
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7. Fl-ghe!uq tal-koncesssjoni enfit~kl(l'., uljew
xoljiment/terminazzjoni · ta' 1-enfitel(i'si, 1-istess
xoghlijiet jew kwalunkwe benel'ikati . jew
miljoramaneti maghmulin isiru "ipso . fa~o·. taiGvem u 1-enfitewta rna ghandu fl-ebda'zmien, dritt
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kwalunkwe
kumpens
••
ghal
kwaikwe
;;;:;~;~;;;;:~~
til'~l{ef
tinfetah gl)all-uzu tat-tfal ta: 1-lskola; bJa
ghal servi.Zzi prpvduti ta' tindif u slgurta. \l,ekk ma
jkunx hemrri ,qbil dwar dan il-ftehim, _il-kwistjonl
trn~r quddiem il-Kunsill Malti ghall-lsport u ddecizjonl tieghu tkon finali .
...
9. 11-Ministru
jew . ' ·Segretarju
Parlamentari
responsabbli miJI-Isport ghandu jibchlit kopja tafkuntratt bil-kondizzjonijiet kollha · miftehma,al"club" liii-Kunsill Lokali fejn tinsab il-prq . ta'
t sti rlt
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responsabbll}:~
10.1:cl:bs:· huma dlrettarnent
iiKunsill Maiti. ghaii-Jsport li jirraprezenta llll~~~tru
jew is-Segi:etarjl,l Parlamentari respons~gpl(raill
lsport. Ghal dan 11-ghan kLill persuna ln!iarigaia
miiJ..Kunsill Malti ghalf-lsport ghandu jithalla jidhol
biex jaghmel; rkaz .. ta' bzonn, speZzjoni talfacllltajlet _sportivi ~$Ia 1-proprjeta tras(e1:1ta .. ""
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11.11-Gvem u 1-Kunsill Lokali ~rrnfo'lz;~ tai-Minlstru
responsabbii mil!-lsport· ikollhom d-!-fritt li jaghmlu
uzu b'xejn mill-facilitaj(et sportivi' tal-club an.·aallll-perjodu ta' gimgl)atejn b'kollox fis~sena ~
gimghatejn mhux bil-fors li jkunu konsekkuttiy~flrid
jinghata pre-_awiz ta' mill-anqas xahar !ill-·~ ·• u
d-dati jkunu .fflssati rkonsultazzjon) m.~' b"
koncernat Jekk me jkunx hemm qbjf dw~~_cfil"n ilftehim, il-kwisfioni tmur quddiem it-Kunsjll . Malti
ghall-lsport u d-decizjoni tieghu tkun finali. ·· ·
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12.FI-uzu tal-fucllitajiet sportjVi tal-"club" m'ghandux
ikun hemm diskrlm,inazzjonl minhabba kulur,
razza, rellgjon, politik;:l j~w sass.
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13. L-uzu tal-facilitajiet sportivi · ghq_nd u ~un
esklussivament ghall-~sport. li jista' jinkludi
ini
gh~ll-amministrazzjoni
sportiva, 'gymnas· . s',
'sport clinics', u .facilltajiet ohra ghal min juz~w
jiffrekwenta ·l,iln ·U-prop~eta, izda mux tali .1~
el
in-natura principal! tal~kumpless sportiv. .t':~·
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14.'11-"club" ma jistax. icedi, jiGSulloka jew bi
. k..yalunkwe · titolu · lehor jitrasferixx)jil-proprjeta
enfltewtika Ill terzi persuni jew jid"C,J.:if! shubija
dwar it-tmexxija tal-prop~eta' imsemr;91~· jew ta' xi
parti. minnu, (hlief ghal xl facil~~~~ l~l;lar jew
catering . u servizzi ohra, basta
·; nbf!:Jilx innatura P.riQcipall tal-kumpfess sportiv, ·~lf.~tiP,.!Jiat filklawsola tlettax (13) Ia' dan 1-att} minghajr 1. approvazzjonl tai-Kamra tar-Rapprez13ntanti ..
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11-"dub" ghandu 1-jedd li jigbor mizati · xierqa u
ragjonevoll g~al uzu temporanju ta!-~cilitajlet li
jinstabu fl-art enfitewtika. 11-K~nsifl· :Malti · ghalllsport ghandu 1-jedd li jara li din il:rxJtZata ·Iii wahda
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xierqa u ragjonevoli.
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• e.n.ttalub~ si'landu jkun aftlljat ma,J-.1;\lts~
Federazzjoni Nazzjonali kif ukoll
Kunsill Malti ghal-lspo~. 11-Ciub
jghati fiii-Kunsilf ta' 1-lsport kopja
tal-membri tal-kumltat u jibghat
11-"club" hiJW(I obbligat ukollli
1-lsport bl kwalunkwe tibdilli jkun sar tHSitBUJ.t.
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16. II-"club" ghandu jaghmel polza tas-sigtt!W dwar
riskji ghaf terzi persuni u kontni 1-hsarat flimsemmija proprjeta'.
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17.Jekk il-"club" ixolji )e!N jekk ik"un wa.qa[ rnill-attiVita
sportiva tieghu, .it-titolu fucj
propljeta'
·
lura
jintemm "Ipso lure" u . U-proprjeta'
ghand il-Gvem immedjalament
/I·
benefikati kollha fi jkunu sehhu
stabbilit jekk ."club" xoljlex jew
sportiva tieghu · ghandu jl(tiehed n.n.Anr rilir1ghand
ii-Kunsill Malti ghaf-lsport, wara koitslliftii:!:zjoni
mai-Ghaqda Sportive ikkoncemata.
18.11-Gvem 'ghandu' dritt ·li jhassar u·;ix~iJi :cuna 1enfitewsi temporanja fil-kazijiet li geHin;:. ·
UZLf-. differe~ti mirin dak stipulat
··
aktar il·fuq; · ·
ii.
jekk 1-enfitewta jokkupa
inkluza fdina 1-kcJnces!;jor
iii jekk l-enfitewta jtemm
i. jekk isir
tieght,J
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iv. jekk 1-enfitewta.jdnqos ll jhal!llll ic-cens ghal
.. tlett snin j~w ikUfl morus fi tllas ta'
II
jammontaw daqs !lett snin cens. ' ·
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Li
''if
19.11-Gvem izonim
jiniserva
hlas) li ·jikkostltwixxi fuq 1-art """"'"'"'
tieghu
favor ta' terzi,
,
!i
jaghm!'ll · jaY!,. jerigi stallazzjonljiet .: ,; . )sta
jinkludi ukoll ~antennas'.
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20. L-immobbll. ·· b'dan 1-att konces~ qieghed
jinghata .. bh~la ·· estensjoni ta facilitajiet
ezistentl:
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21 .. L-enfitewta huwa responsabt?li·jaghmel !afieb
u jzomm lill-(3vem .. hieles minn
azzjoni, procieduri u· I!1lb~~t mraalhmrulaJ
l-Ist~ •.. Gvem, . u
spejjez, hlasijiet u ·obtillgarzzjcJnijiet
jsofri 1-G.vem direttament jew.
rna' dai;l'.jC.Pims hums ·a kariku u,
·jaghmeJ,.~#~b ghalihom 1:-enfitewta. ..- . :
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22.Kwalun~(i:l. 1!alba, kontrovereja. Jew· til~m li ·
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johorgu ;fuinn, j~w. II ghandhom x'j~gsml) ma'
dan il-kuntratt jew inke.lla ksur, iHmi\':lin jew 1invalidita' ~· 1-istess ~untratt ghanelhom jigu
decizi b'arbitragg'·skond ir-regcilf &~' Centru
dWar 1-Arbitragg ta' · Malta kif· ·il~un in forza
fd:~
;:::·ikun mahtur
arbit~ wiet)j/t\~
· 2. L~arbitragg isir fMalta u 1-proced '
. iru
bl-lsien Matti.
;• 3. U-IJgi li.tappflka hila 1-Ligi Ma!tija .. '·!.~
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Bhala garanzjja tal-hlas tal~imsemml cens . annwu
u temporanju 'U ta' J~sekuzzjoni ta' 1-obbligi f.;ohra
li johorgu minn dan l~att, 11-"club" qleghe(j jipoteka
favur ii-Gvern ta' Mftlla 1-beni kol!hi¥: tieghu in
generali prezenti u futuri oltre lpote~-it: ~pecjali u iiPrivilegg Specjali skond il-ligi fuq il-proprjeta bl~an
1-att trasferita.
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Dokl!:• . ~ ti.
Ghall-flni . tai-Att dwar Taxxa fuq .
qleghed jigi dikjarat li l-i!bda taxxa fuq d~L
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m'hi dovuta · hekk kif jidher mill-ann!'SS dokument
markat bl-ittra
•z•:
·
ld-drittijiet u 1-ispellez ta' dan il-kuntratt g~ndhom
jithallsu mill-enfitewta.
.li.f,
.,
..
enfitewti~a
/~,.:~~lr
Din il-koncessjoni
qeda
blapprovazzjoni tai-Kamra tar-Rapprez~ • .~ti tasseduta numru mitejn u wlehed u tmenu'i· .,as-sena
korrenti.
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Dan il-kuntratt in'hu bl-ebda mod jahfer u I jew
jippregudika d-drltt tai-Gvem ghal kwalunkew
ammont dovut lilu sallum minhabba i-okkupazzjoni
·
ta' 1-istess proprjeta'.
l-lmmobbll b'dan
fRegistraion Area.
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koncess ........jlnstab,.,
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Dan 1-att gie rnaghmu! moqrt· u ppubbliklM\wara !i
jien Nutar hawn taht iffirmat fissirt
t"~ fih 1111partijiet skond ii-Ligl fl-ufficju bla , · "ru, fiiBavlera, Saint Sebastian Street, Valletta'l
· alta.
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Alfred Vella
Saviour Abela
Albert Mama
Vincel)t Miceli
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Nutar Pubbliku Malti fid-Dipa1timent tai-Artijiet.
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Copy of Original Decision Notice
Date: 08 Aug 2011
Our Ref: PN05772J09
Mr Sunny Abela
Mellieha Sports Complex
Triq Vincenzo Ciappara
Mellieha
Application Number:
Application Type:
Date Received:
Approved Documents:
PN05772/09
Full development permission
•
22 December 2009
PA 5772109/45N36N1 D/1 E/1 F;
Accessibility Audn Report PA 5772/09/40A
Fire Safety and Ventilation, Fumes/Smells Emissions Report PA
5772/09/22A
Location:
Melfleha Sports Club, Triq II- Modd c/w, Triq Vincenzo Ciappara,
Mel/ieha
Construction of phase 2 & 3 and alterations to phase 1.
Proposal:
Environment and Development Planning Act, 2010
Full Development Permission
The Malta Environment & Planning Authority hereby grants development permission in accordance
with the application and documents described above, subject to the following conditions:
1
)
a) This development permission is valid for a period of FIVE YEARS from the date of this
notice but will cease to be valid if the development is not completed by the end of this
validity period.
b) This permission relates only to the development as specifically Indicated on the
approved drawings. This permission does not sanction any other illegal development that
may exist on the site.
c) Copies of all approved drawings and documents shall be available for inspection on site
by MEPA staff at all reasonable times. All works shall be carried out strictly in accordance
with the approved drawings, documents and conditions of this permission. Where a
matter is not specified, then the conditions of this permission and of Development Control
Policy and Design Guidance shall take precedence and shall modify the drawings and
documents accordingly.
d) Where applicable, all building works shall be erected in accordance with the official
aflgnment and official/existing finished road levels as set out on site by MEPA's Land
Surveyor. The Setting Out Request Notice must be submitted to the Land Survey Unit of
MEPA when the setting out of the alignment and levels is required.
PA/05772/09
Print Date: 08/08/2011
MAlTA ENVIRONMENT & PlANNING AUTHORITY
L-AWTOf\!TA" TA' MALTA DWAR l·AMBlENT 1,1 L·IPPJANM
P.O. BOX 200, MA.RSA MRS 1000, MALiA
TEL: (+3$6) 2290 0000• FAX: (+356) 2200 2295
lrttp:!fwww.mep.!.0/9,mt • r:m•il: enqtJiriesCm~tpa.org.mt
\
Mr Sunny Abela
Triq Vincenzo Ciappara
Mellieha
Date: 29 August 2013
Our Ref: PN05772/09
Dear Sir/Madam
Application Number:
Application Type:
Location:
PN05772/09
Request for minor amendments to permission
Mellieha Sports Club, Triq II- Modd c/W, Triq Vincenzo Ciappara,
Mellieha
Minor Amendment to Permission PA/05772109
in terms of regulation 12 of Legal Notice 514 of 2010
Reference is made to the request for minor amendments, to the above quoted development
permission, submitted on 3 August 2013.
'"'
The changes you propose are acceptable as a minor amendment to the development permission.
The following drawings/documents are being endorsed:
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PA 5772/09/MN86N86B/86C.
This endorsement relates only to the changes described in your application form and specifically
indicated on the drawings/documents. Any other changes from the original permission, which may be
shown on the drawings/documents but which are not referred to In your application form, are not
endorsed or accepted.
Consequently, this endorsement (including sanitary approval) is only for the proposed development
as specifically Indicated and does not cover any other development or sanctions any illegal
development which may exist on site, even if shown on the drawings/documents,
Please note that the conditions and amendments in the original permission remain valid and are
therefore applicable to the development as amended, including the condition on the validity period of
the permission. The other provisions of regulation 12 of Legal Notice 514 of 2010 also apply.
Yours faithfully
u'
Male m Ferriggi B. Plan.
for 01rector of Planning
cc: Censu Galea
[PAMinAmAccApplicant)
MALtA ENVJkONMErlT & Pl.ANNING AUTHORITY
l·AIHTORITA'TA' MAtTA DWAA l·AMBJEffl' U l·IPI'JANA.R
P.O~fi.OX 200, MARSA MRS 1000. MALTA
TEL:(+356) 2290 0000 • FAX: (+355) 2290 2295
http:.lfwww.m~pu~rg"mt • l!mJ~It; enql.f!ri&SC"mi!!pa .org .rnt
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MELLIEHA SPORTS CLUB
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Triq Vlncenzo Clappara, Melllaha MLH 1801 Malta. Tel; 2152 3583
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email: [email protected] www.melllehasportsclub.org
23 July 2015
)
Request for Proposal
-:··
MEDE 369/2015
1hereby declare that the space offered in Request for Proposal mentioned above will be
available free and unencumbered from 15 September 2015 to 30 June 2016.
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Ifred Vella
President
MELLIEtiA SPORTS CLUB
-,
Trlq Vlncenzo Clappara, Mellleha MLH 1a01 Malta. Tel: 2152 3583
ll
email: [email protected] www.melllehasportsclub.org
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Extract of Minutes of Committee meeting
At a meeting of the Committee of Mellleha Sports Club held at the Club premises on Wednesday 22 July
2015, the committee unanimously agreed to appoint the President, Alfred Vella, to sign documentation
relating to Request for Proposal MEDE 369/2015.
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Sunny Abela
Secretary
l'-...J II )
MELLIEHA
SPORTS
CLUB
Vlncenzo Ciappara, Meilleha
1801 Malta.
2152
Trfq
MLH
Tel:
3583
email' socroblry@molllo~asportuclub.org www.molllehasportsclub.org
OR!G/1\.JAL
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Request for Proposals for the Identification of Suitable Premises to serve as Temporary Classrooms in the Mellieha I St
Pauls Bay Area for a period of one year
Dept Ref:
13
MEDE 369/2015
Content of Request for Proposals
Building name and Address
Locality
Mellieha
Proof of ownership
Copy of Contract attached (Doc A)
Total number of areas avall able and their total square meterage
6 rooms total of 160 square meters
Building plan certified by warranted Architect
To follow if proposal is successful
Certification by a warranted architect that the building offered
is structurally safe
To follow if proposal is successful
Certification by the Health Authorities that the space offered
13 fit for habitation
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Copy attached- Sanita Approved (Doc B)
Declaration that space will be available free and unencumbered
from lS September 2015 to 30 June 2016
Declaration attached (Doc C)
Copy of MEPA Final Compliance Certificate
Unavailable as whole complex is not yet finished
Expected rental rate per rentable square metre, fully serviced,
per month
Eur 9.50 per square metre per month
Power of Attorney empowering the signatory of the Request
for Proposals and ail related documentation
Attached (Doc D)
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MEtUEHASPORTS Club - 23rct July 2015
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DEPT. REF:
MEDE 369/2015::..,.__
REQUEST FOR PRO(=JOSALS F,OR :THE
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IDENTIFICATION OF SUITABlE PREMISES
TO SERVE AS TEMPORARY CLASSROOMS
IN THE MELLIEHA /ST PAULS BAY AREA
FOR A PERIOD OF ONE YEAR
Closing Date:
Friday 24"' July 2015
Date Published:
at 10:00am CET
Friday 10"' July 2015
This Request for Proposals is free of charge
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IMPORTANT:
Clarifications shall be circulated to al[ fnterested bfdders
Department of Operations
Mtnlst
for Education and Em
~;<nt,
Education Build In , Great St
e Road Aorlana VLT 2000
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Request for Proposals for the lndentification ofsuitable
Premisies to serve as temporary Classrooms in the Mellieha
I St Pauls Bay Area for a period of 1 year.
Table of Contents
Table. pf t:pnteb~_!:· ..'....t .. ~ ............... ·''· ......... ~ .... ~· .. -~ ................................................ 2
VOLUME 1 SECTION 1 - INSTRUCTIONS TO BIDDERS .................................................. 4
A. GENERAL PART ........................................................................................... 4
1. GeneraLiristrilctions:............. :..............................................................................::............................ 4
2. TiniEitable ...... :..............:................... ;'................................................................................................... 5
3. Eligibility .............................................................................................................................................. 5
4. Mandatory Criteria ............................................................................................................................. 5
5. Multiple Expressions of lnterest.i.:................................................................................................... 7
5. Request for Proposals Expenses ....................................................................................................... 7
B. REQUEST FOR PROPOSALS DOCUMENTS ..................................... ~ ....................... 7
7. Coritiint of Request for Proposals Docunient ...,.......................
7
8. Explanations/Clarification Notes Concerning Request for Proposals Documents ................... 7
9. Labour Law .......................................................................................................................................... 8
10. Law ......: ..:.·:....:...: ................:..:...............................:.~...............•: ........................................................... 8
C. REQUEST FOR PROPOSALS PREPARATION .......................................................... 8
11. Language of Expressions of Interest .............................................................................................. 8
12. Presentation of Request for Proposals ......................................................................................... 8
13. Content of Request for Proposals .................................................................................................. 9
14. Request for Proposals Prices .......................................................................................................... 9
15. Currencies of Request for Proposals and Payments ................................................................. I 0
15. Period of Validity of Expressions of Interest ............................................................................. 10
17. Request for Proposals Guarantee (Bid Bond) ............................................................................ 10
18. Variant Solutions............................................................................................................................. 10
19. Preparation and Signing of Request for Proposals .................................................................... 10
D. SUBMISSION OF REQUEST FOR PROPOSALS ....................................................... 11
20. Sealing and Marking of Request for Proposals ........................................................................... 11
21. Extension of Deadline for Submission of Request for Proposals ............................................ II
22. Late Request for Proposals ........................................................................................................... 11
23. Alterations and Withdrawal of Request for Proposals ............................................................. II
E. OPENING AND EVALUATlON OF OFFERS ........................................................... 12
24. Opening of Request for Proposals ............................................................................................... 12
25. Secrecy of the Procedure .............................................................................................................. 12
26. Clarification of Request for Proposals ........................................................................................ 12
27. Request for Proposals Evaluation Process .................................................................................. l3
28. Right of the Contracting Authority to Accept or Reject Any Request for Proposals .......... 14
29. Notification of Award, Contract Clarifications ... :..................................................................... 14
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G. MISCELLANEOUS ...•••..•.•••••..•.•..•..•••.•••••••••••••....•..••......•...••.••••..•.•••.•••••.••..• 15
30. Ethics Clauses .................................................................................................................................. 15
31. Data Protection and Freedom of Information ........................................................................... 15
VOLUME 1 SECTION 2- REQUEST FOR PROPOSALS FORM ......................................... 16
5 ·Power of Attorney (if applicable) ................................................................ 19
6 • Data on Joint Venture/ Consortium (if applicable) ........................................... 20
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8- Declaration Confirming Validity of Offer ....................................................... 21
VOLUME 1 SECTION 5 - GLOSSARY •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••.••• 22
VOLUME 5 .. DRAWINGS .~ .. : •......•.••..•••••••..••••••.••••••..•••••• ~ •••••••••••••...•••••.•••.••••••• 26
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VOLUME 1 SECTION 1 - INSTRUCTIONS TO BIDDERS
A. GENERAL PART
1. General Instructions
In submitting a Request for Proposals, the bidder accepts in full and In Its
entirety) the content of this document , including subsequent Clarifications
issued by the Contracting Authority, whatever his own corresponding
conditions may be, which he hereby expressly waives. Bidders are expected
to examine carefully and comply with an instructions, forms, contract
provisions and spedflcations contained in this Request for Proposals
document.
No account can be taken of any reservation fn the Request for Proposals. as
regards the Request for Proposals document; any disagreement,
contradiction, alteration or deviation may lead to the Request for Proposals
offer not being considered any further.
The Evaluation Committee may after having obtained approval from the
Permanent Secretary, Ministry for Education and Employment (MEDE)
request clarification/s on the submitted information as outlined in Request
for Proposals sub-Clause 13.1of these Instructions to Bidders. Such
clariftcatfon/s must be submitted within two working days from notification.
No rectfffcatfons will be allowed.
The subject of this Request for Proposals is the identification of suitable
premises to serve as temporary classrooms for a period of five years in the
MelUehaf St Pauls bay are for a period of 1 year With a possiblllty of extending
for further periods at the same rates terms and conditions.
The candidates were invited to participate through the publication of adverts
in the local printed media and the government gazette. Candidates who meet
the Mandatory Criteria stipulated in this dossier are invited to submit their
offer in terms of the provisions of this dossier.
The Contracting Authority shaH verify and check the submission of each
candidate for compliance with the Mendatory Criteria. A physical check of the
shortllsted premises will be carried out by the contracting Authority
1.3
The bidder will bear all costs associated with the preparation and submission of
the Request for Proposals. The Contracting Authority will In no case be
responsible or liable for such costs, whatever the conduct or outcome of the
proc;:edure.
1.4
The Contracting Authority retains ownership of all the bids received under this
Request for Proposals procedure. Consequently, Bidders have no right to have
their Request for Proposal returned to them.
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2. Timetable
Deadline for request for any additional
Information from the Cont,.,ctlng Authority
which additional Information
the Contracting Authority
DATE
TIME'
15"' July 2015
13:00 hrs
20"' July 2015
13:00 hrs
24"' July 2015
10:00 hrs
of Expressions
3. Eligibility
3.1
Participation is open on equal terms to all natural and legal persons of the
Member States of the European Union, the beneflclary country, any other
countries who meet or exceed the Selection Crfteria.
1.2
Natural persons, companies or undertakings who are bankrupt, or under an
administration appointed by the Court or under proceedings leading to a
declaration of bankruptcy or convicted criminally, or found guilty of
professional misconduct or are not up to date in the payme'nt of social security
contributions or other taxes, may be excluded frorn participation ln the Request
for Proposals and the award.
Requests
for
Proposals
submitted
by companies
forming
a
joint
venture/con5artium must tllso fulfil the following requirements:
• One partner must be appointed lead partner and that appointment
confirmed by submission of powers of attorney signed by legally empowered
signatories representing all the IndiVidual partners. The Request for
Proposals must Include a prel!minary agreement or letter of intent stating
that all partners assume joint and several liability for the execution of the
contract, that the lead partner iS authorised to birl"d, and rer;eive
instructions for and on behalf of, all partners, individually and collectively.
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AU partners fn the joint venture/consortium are bound to remain in the
joint venture/consortium until the conclusion of the contracting procedure.
The consortium/joint venture winning this contract must indude the same
partners for the whole performance period of the contract other than as
may be permitted or required by law.
3.4
All materl<ils, equipment and services to be supplied under the contract must
originate In an eligible country. For these purposes, "origin" means the place
where . the. materials and/or equipment are mined,
manufactured and/or from which services are provided.
grown~
produced or
4. Mandatory Criteria
4.1
In order to be considered eligible for the initiation of the Negotiated process,
Bidders must proVide eVidence that they meet or exceed certain minimum
qualification criteria described hereunder.
In the case of a joint venture, the joint venture as a whole must satisfy the
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minimum qualifications required below.
4.1.1
The below Information must be provided:
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Evidence of Ar:cfivtance of the Requfrements of the RequeSt~- fof -Prooasals
Dossier
• Building name and address
• Locality
• Proof of ownership- Copy of contract
• Total number of areas available and their total square meterage
• BuidlinB plan certified by warranted Architect
• cJitific~ii~n bv ~a warrenl~d achitect.that the
safe
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buui!Ins'offedl~ttructurauy
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• Certification by the Health Authorities that the space offered Is fit for
habitation
• Declaration that space will be available free and unencumbered from 15
September 2015 to 30 June 2016
• Copy of MEPA Final Compliance Certificate
• Confirmation of compliance with All mandatory requirements listed above.
•
Structural
layout
and
dimensions:
Expected rental rate per rentable square metre, fully serviced, per
month (Price Indicated here Is for indicative purposes only and is
not binding in anyway)
• being within the confines of the locality of Melllelia/St Pauls Bay, in close
proximity to the Primary School ofMelllelia/ St Pauls Bay;
• shall offer at least five but not exceeding 6 teaching classes{areas;
• shall offer spaces that are compliant with regulations established by law as
far as lighting, hygiene and other school-related Issues as per S.L 327.12
amonst othe~s; (vide Appenh( 1}
• shall be available for occupancy from the 15th of September 2015 to the 30
June 2016;
• shall ha~e Independent entrance from public road;
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sha"ll ha~e inst~!led
the! necessarY security features:
• shall have adequate electrical, tElecommunication and internet installations;
shail'be free from risks of flash:flood.
~omply
Building and
development
certification
• shall
Safety
and
accessibility
• shall meet the requirements of the "General Provisions for the Health and
Safety at Work Places Regulation, 2003" Cap 424;
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with the Malta Environment and Planning Authority (MEPA)
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regulations;
shall be In accordance with the approved Final Compliance Certificate
and plans.
Other
considerations
shall comply with the provisions of the Equal Opportunities (Persons
with Disability) Act.
• all types of premises which are In accordance with ALL the basic mandatory
requirements and which have the necessary MEPA permits may be
considered;
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• premises must be available for inspection by not later than one week of
publication of this notice;
a period of use of premises for one {1) year; with an option to
renew for a further periods is being considered. ·
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5. Multiple Expressions of Interest
5.1
A Bidder may submit multiple Request for Proposals offers.
5.2
A company may not submit a Request for Proposals for a given contract both
individually and as a partner in a joint venture/consortium.
6. Request for Proposals Expenses
6.1
The Bidder will bear all costs associated with the preparation and submission
of the Request for Proposals.
6.2
The Contracting Authority will neither be responsible for, nor cover, any
expenses or losses incurred by the Bidder through site visits and Inspections or
any other aspect of his Request for Proposals.
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B. REQUEST FOR PROPOSALS DOCUMENTS
7. Content of Request for Proposals Document
The set of Request for Proposals documents comprises the following documents
and should be read in conjunction with any clarification notes issued in
accordance with Clause 21:
Instructions to Bidders
Mandatory Criteria
Drawings /plans
Bidders bear sole liability for examining with appropriate care the Request for
7.2
Proposals documents, including those design documents available for
inspection, and any clarification notes to the Request for Proposals documents
issued during the clarification period, and for obtaining reliable Information
with respect to conditions and obligations that may in any way affect the
amount or nature of the Request for Proposals or the execution of the works.
In the event that the Bidder is successful, no claim for alteration of the
Request for Proposals amount wilt be entertained on the grounds of errors or
omissions in the obligations of the Bidder described above.
7.3
The Bidder must provide all documents required by the provisions of the
Request for Proposals document. All such documents, without exception, must
comply strictly with these conditions and provisions and contain no alterations
made by the Bidder.
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8. Explanations/Clarification Notes Concerning Request for
Proposals Documents
11.1
Bidders may submit questions in writing to the Contracting Authority through:
sending an email to as indicated In dates listed In article 2 • Timetable
8.2
Questions and answers. and alterations to the Request for Proposals document
will be published as a clarification note and circulated to all bidders.
Clarification notes will constitute an integra\ part of the Request for Proposals
documentation, and tt is the responsibility of Bidders to be aware of the- latest
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information prior to submitting their Request for Proposals.
8.3
The Contracting Authority may, at Its own discretion, as necessary and In
accordance with Clause 22, extend the deadline for submission of Expressions
of Interest to give Bidders sufficient time to take clarification notes into
account when prepar;ng their Expressions of Interest.
9. Labour Law
9,1
Particular attention Is drawn to the conditions concerning the employment of
labour In Malta and the obligation to comply with all regulations, rules or
instructions concerning the conditions of employment of any class of
employee.
10. Law
10.1
By submitting their Request for Proposals, Bidders are accepting that this
procedure Is regulated by Maltese Law, and are deemed to know all relevant
laws, acts and regulations of Malta that may in any way affect or govern the
operations and activities covered by the Request for Proposals and the
resuttfng contract.
C. REQUEST FOR PROPOSALS PREPARATION
11. Language of Expressions of Interest
11.;
The Request for Proposals and all correspondence and documents related to
the Request for Proposals exchanged by the Bidder and the Contracting
Authority must be written in English.
Supporting documents furnished by the Bidder may be in another language,
provided they are accompanied by an accurate translation Into English. For the
purposes of Interpretation of the Request for Proposals, the English language
will prevail.
12. Presentation of Request for Proposals
Requests for Proposals must satisfy the following conditions:
(a)
AU Requests for Proposals must be submitted in one original, dearly
(b)
marked "original", and one identical copy (including all
documentation as In the original) signed In the same way as the
original and clearly marked "copy".
Both dotuments are to be separately sealed and placed in another
sealed envelope/package so that the Request for Proposals can be
identified as one Request for Proposals submission. Following the
Request for Proposals opening session, the copy shall be kept,
unopened, at the Ministry for Education and Employment,
(c)
(d)
for
verification purposes only should the need arise,
All Request for Proposals must be received by date and time indicated
In the timetable at Clause 2 and deposited in the Tender box at the
Procurement section (Rm 266) at the Ministry for Education and
Employment Education Building Great Siege Road Valletta VLT 2000.
All packages, as per (b) above, must bear only:
(I)
the above address;
(II)
the reference of the Invitation to Request for Proposals
concerned;
(ill)
the name of the Bidder.
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13. Content of Request for Proposals
13.1
The Request for Proposals must comprise the following duly completed
documents, inserted fn a single, sealed envelope (unless their volume requires a
separate submission:
(i)
Request for Proposals Form Volume 1 section 2
•
Locality
•
Proof of ownership- Copy of contract
• Total number of areas avallable and their total square mete rage
• Buidling plan certified by warranted Architect
• Certification by a warrented achitect that the building offed is
structurally safe
• Certification by the Health Authorities that the spate offered is nt
for habitation
• Declaration that space will be available free and unencumbered
from 15 September 2015 to 30 June 2016
• Copy of MEPA Final Complinate Certifitate
)
•
month (Price indicated here is for Indicative purposes only and Is not
binding in anyway)
Bidders must indicate where the above documentation is to be found in
their offer by using an index. All documentation is to be securely
boundffiled.
Bidders are NOT required NOR expected to submit, with their offer, any
components of the Request for Proposals document except those spedficaUy
mentioned in Clause 16.
14. Request for Proposals Prices
)
14.1
Bidders will be deemed to have satisfied themselves, before submitting their
Request for Proposals. to tts correctness and completeness,- to have taken
account of all that Is required for the full and proper performante of the
contract, and to have Included all costs In their rates and prices.
14.2
The Request for Proposals must be submitted in Euro (€).
14.3
Bidders must quote all tomponents of the price inclusive of taxes and any
discounts. Bidders not registered with the VAT authority In Malta, must stffl
Include in their finandal offer any VAT that the contracting authority may
have to pay either in Malta or the country where the Bidder is registered
irrespective of the reverse charge mechanism. The financial offer wilt be
considered as the total financial cost to tthe Contracting Authority including
any VAT that may have to be paid not through the winning Bidder. Except as
may otherwise be provided for in the contract, no payment wUL be made for
items which have not been casted.
Different options are to be clearly Identifiable in the technical and finandal
submission; a separate Request for Proposals Form {as per Volume 1,
Section 2) marked ~option 1', 'Option 2' etc. for each individual optton
clearly outlining the price of the relative option is to be submitted.
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The prices for the contract must include all of the works to be provided. The
prices quoted are fixed and not subject to revision or escalation in costs,
unless otherwise provided for in the. Special Conditions.
15. Currencies of Request for Proposals and Payments
15.1
The currency of the Request for Proposals is the Eura (£),
16. Period of Validity of Expressions of Interest
16.1
Expressions of Interest must remain valid for a period of 90 days after the
deadline for submission of Expressions of Interest indicated in the contract
notice, the Request for Proposals document or as modified in accordance with
Clauses 11.3 and/or 24. Any Bidder who quotes a shorter validity period will be
rejected.
16.2
In exceptional circumstances the Contracting Authority may request that
Bidders extend the validity of Request for Proposals for a specific period. Such
requests and the responses to them must be made fn writing.
17. Request for Proposals Guarantee (Bid Bond)
17.1
No Request for Proposals guarantee (bid bond) is required.
1B. Variant Solutions
No variant solutions will be accepted. Bidders must submit a Request for
Proposals in accordance with the requirements of the Request for Proposals
document.
19. Preparation and Signing of Request far Proposals
19.1
·All Requests for Proposals must be submitted in one original, clearly marked
"original", and one Identical copy (Including all documentation as In the
original) signed In the same way as the original and clearly marked "copy".
Requests for Proposals must comprise the documents specified In Clause 13
above.
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It is the responsibility of the Bidders to ensure that both the original and the
copy are an identical representation of one another.
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The Bidder's submlosion must be typed in, or handwritten In indelible Ink. Any
pages on which entries or corrections to his submission have been made must
be initialled by the person or persons signing the Request for Proposals. All
pages must be numbered consecutively by hand, machine or in any other way
acceptable to the Contracting Authority.
19.3
The Request for Proposals must contain no changes or alterations, other than
those made in accordance with Instructions Issued by the Contracting Authority
(Issued as clarification notes! or necessitated by errors on the part of the
Bidder. In the latter case, corrections must be in.itialled by the person signing
the Request for Proposals.
19.4
The Request for Proposals will be rejected If It contains any alteration,
tampering, addition or deletion to the Request for Proposals documents not
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specified in a clarification note issued by the Contracting Authority.
D. SUBMISSION OF REQUEST FOR PROPOSALS
20. Sealing and Marking of Request tar Proposals
20.1
The Requests far Proposal mu5t be submitted in English and deposited In the
Ministry's Tender box before the deadline specified In Clause 2 or as otherwi>e
specified In accordance With Clause 8.1 and/or 21.1. They must be submitted:
EITHER by recorded delivery (official postal/courier service) or hand delivered
to:
Operations Departm<>nt
Procurement Section (Rm266)
Education Building
Great Siege Road
Floriana VLT 2000
Expressions of Interest submitted by any ather means Will not be considered.
as
20.2
Bidders mu5t seal the original and the copy of their Request for Proposal<
outlined In Clause 12.
20.3
If the outer envelope fs not sealed and marked as required In sub clause 12.1,
the Contracting Authority will assume no responsibility for the misplacement or
premature opening of the Request for Proposals.
21. Extension of Deadline for Submission of Request tor
Proposals
2U
The Contracting Authority may, at Its own discretion, extend the d<>adlln<> for
submission of Request for Proposals by issuing a clarification note in accordance
with Clause 8. In such cases, all rights and obligations of the Contracting
Authority and the Bidder regarding the original date specified in the contract
notice will be subject to the new date.
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22. Late Request tor Proposals
All Requests for Proposals received after the deadline for submission specified
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In the contract notice or these Instructions will be kept by the Contracting
Authority ..
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n.1
No liability can be accepted for late delivery of Request for Proposals. Late
Request for Proposals will be rejected and will not be evaluated.
23, Alterations and Withdrawal of Request for Proposals
Bidders may alter or withdraw their Request far Proposals by written
notification prior to th~ deadline for submfssion of Request for Proposals. No
Request for Proposals may be altered after the deadline for submission.
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Any notification of alteration or withdrciwal must be prepared! seated 1 marked
and submitted In accordance with Clause 20, and the envelope must al•o be
marked with "alteration" or "withdrawal".
23.3
The withdrawal of a Request for Proposals in the period between the deadline
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for submission and the date of expiry of the validity of the Request for
Proposals will resu\t in forfeiture of the Request for Proposals guarantee
provided for In Clause 17.
" OF OFFERS
E. OPENING AND EVALUATION
24. Opening of Request {or Proposals
24.1
Request for Proposals will be opened In public session on the date and time
indicated in the timetable at Clause 2 (or as otherwise specified in
accordance with Clause 8.1 and/or 21.1) at the Procurement Section, (Rm
266), Operations Department, Education Building, Great Siege Road,
Florlana VLT 2000 Malta by the Department's opening staff. They will draw
up a 'Summary of Requests for Proposals Received' which will be published
on the nottce board of the Contracting Authority.
24.2
At the Request far Proposals opening~ the Bidders' names, written notification
of alterations and withdrawals, and any other information the Contracting
Authority may consider appropriate wiU be published
24.3
Envelopes marked "withdrawal" will be read out first and returned to the
Bidder.
24.4
Reductions or alterations to Request for Proposals prices made by Bidders after
submission will not be taken into consideration during the analysis and
evaluation of Request for Proposals.
25. Secrecy of the Procedure
After the opening of the Requests for Proposals, no information about the
examination, clarification. evaluation or comparison of Request for
Proposals or decisions about the contract award may be disclosed before the
notification of awards.
25.1
Information concerning checking, explanation,"' opinions and comparison of
Request for Proposals and recommendations concerning the award of contract,
may not be disclosed to Bidders or any other person not officially Involved In
the process unless otherwise permitted or required by law;
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25.1
Any attempt by a Bidder to approach any member of the Evaluation
Committee/Contracting Authority directly or indirectly during the evaluation
period will be considered legitimate grounds for disqualifying his Request for
Proposals.
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26. Clarification of Request for Proposals
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When cheeklng and compar1ng Request for Proposals, the evaluation committee
may, after obtaining approval from the Permanent Secretary MEOE , ask a
Bidder to clarify any aspect of his Request for Proposals.
Such requests and the responses to them must be made by e·matl or fax. They
may in no cfrcumstances alter or try to change th~;~ price or content of the
Request for Proposals, except to correct arithmetical errors discovered by the
evaluation committee when analysing Request for Proposals , in accordance
with Clause 31.
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27. Request for Proposals Evaluation Process
27.1
The following should be read in conjunction with Clause 24.
27.2
Part 1: Compliance with Mandatory Criteria
The Evaluation Committee will check the compliance of Request for Proposals
with the Instructions given tn the Request for Proposals document, and in
particular the documentation submitted In respect of Clause 4 &. 13.
Part 2: Those bids that satisfy the mandatary criteria ll•ted In the document
will be contacted by the evaluation Committe to conduct an on site visit of the
premises to further asses fts suitability.
Part 3: On concluding their evaluation the Evaluation Committee will submit a
report of their recommendation to DG Operations:.
Part 4: The successful bidder will be informed by DG Operations and invited to
enter Into an agreement with MEDE on the basis of the selected bid. The
unsuccessful bidders will be informed in writing and the following information
will be provided to them. The name of the successful bidder, the price of the
successful bid, the reason why their bid was not successful.
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28. Right of the Contracting Authority to Ac;cept or Reject Any
Request {or Proposals
ZS,1
The Contracting Authority reserves the right to accept or reject any Request for
Proposals and lor to cancel the whole Request for Proposals procedure and reject all
Request for Proposals. The Contracting Authority reserves the rtght to Initiate a new
invitation to Request for Proposals.
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28.2
In the event of a Request for Proposals procedure's canceltation, Bidders will be
notified by the Contracting Authority. If the Request for Proposals procedure is
cancelled before the outer envelope of any Request for Proposals has been opened,
the sealed envelopes will be returned, unopened, to the Bidders ..
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Cancellation may occur where:
(a) the Request for Proposals procedure has been unsuccessful, namely where no
qualitatively or financially worthwhile Request for Proposals has been
received or there has been no response at al\j
(b) the economic or technical parameters of the project have been
fundamentally altered;
(c) exceptional circumstances or force majeure render normal performance of
the project impossible;
(d) all technically compliant Expressions of Interest exceed the financial
resources available;
(e) there have been ;r·regularities in the procedure, in particular where these
have prevented fair compet1Uon~
In no drcumstances will the Contracting Authority be liable for damages,
whatever their nature (In particular damages for loss of profits) or relationship to
the cancellation of a Request for Proposals, even if the Contracting Authority has
been advised of the possibility of damages. The publication of a contract notice
does not commit the Contracting Authority to implement the programme or
project announced.
29. Notification of Award, Contract Clarifications
~.1
Prior to the expiration of the period of validity of Request for Proposals, the
Contracting Authority will notify the successful Bidder, in writing, that his Request
for Proposals has passed the manadatory criteria and is being considered
29.2
Unsuccessful Bidders shall be notified with the outcome of the evaluation process,
and will be provided the following information:
(1) the criteria for award;
(if) the name/s of the successful Bidder Is
(f!i) the reasons why the Bidder did not meet the technical specifications
29.3
'
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The recommendations shall be published on the Notice Board of the Contracting
Authority of the Procurement Section Rm 266.
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G. MISCELLANEOUS
30. Ethics Clauses
30.1
30.3
30.10
Any attempt by a Bidder to obtain confidential information, enter into unlawful
agreements wfth competitors or influence the committee or the Contracting
Authority during the process of examining, clarifying, evaluating and comparing
Expressions of Interest wfll lead to the rejection of his Request for Proposals and may
result in administrative penalties.
-JL_.
-"oY
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When putting forward a Request for Proposals, the Bidder must declare that he Is,
affected by no potential conflict of interest, and that he has no particular link wfth
other Bidders or parties Involved In the project.
The Request far Praposals(s) concerned wfll be rejected or the contract terminated If
It emerges that the aW'ard or execution of a contract has gfven rise to unusual
commercial expenses. Such unusual commercial expenses are commissions not
mentioned in the main contract or not stemming from a properly· concluded contract
referring to the main contract, commissions not patd in return for any actuat and
legitimate service, commissions remftted to a tax haven, commissions paid to a
recipient who is not clearly identified or commissions paid to a company which has
every appearance of being a front company.
31. Data Protection cind l:reedom of Information
31.1
Any personal data submitted in the framework of the procurement procedure and/or
subsequently included In the contract shall be processed pursuant to the Data
Protection Act (2001 ). It shall be processed solely for the purposes of the
performance, management and follow-up of the procurement procedure and/or
subsequent contract by the Contracting Authority/Contracting Authority without
prejudice to possible transmission to the bodies charged wfth a monitoring or
inspection task In conformity wfth National and/or Community law.
31.2
The provisions of this contract are without prejudice to the obligations of the
Contracting Authority In terms of the Freedom of Information Act (Cap. 496 of the
Laws of Malta). The Contracting Authority, prior to disclosure of any Information In
,,
relation to any provisions of this contract which have not yet been made public, shall
consult the contractor In accordance wfth the provisions of the said Act, pertinent
subsidiary legislation and the Code of Practice issued pursuant to the Act. Such
consultation shall In no way prejudice the obligations of the Contracting Authority In
terms of the Act.
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VOLUME 1 SECTION 2 - REQUEST FOR PROPOSALS FORM
(A separate, distinct Request for Proposal Form must be submitted for EACH OPTION- if applicable·
submitted)
Publication reference:
MEDE 369/2015
<>
r
A. REQ~~FOR
PROPOSALS
(Thb will M
SUBMITTED BY:
In case of-a Joint VentUre/ onsortfum:
Name(s) of leader/Partner(s)
Leader
lnr:Wd~d
!11
tb~ SUmmary
Call far Propcncli R~ceived)
Nationality
ff} l& Uv/161#1 SPofU'"6 Ll..VB
fY} .4L:7£$J.
Proportion
of
Resi>onslbllltles2
toc/b
Partner
Etc·-
1. Addtdclete additiort1.tllfnes for partners as appropriate. Note that & sub<ontractor ts not considered to be a partner for the purpoSeS of
this Request for Proposals. If lhls Request for Proposals Is being submftted by an Individual Bidder, the name of the Bidder should be entered
as 1eader' (and atl other lines should be deleted)
2. Proposed proportion of responslbllitfes between partners (In %} wtth indication or the type of the works to be perlormed by each partner
(the company llcting as the lead partner ill a joint woture/consortiutO, the)l·murt haye the abiltty to 'carry cot at least sal of the contract
works by its own mean.s. If a company ts another partner irt a joint ventureJcoosortlum (I.e. not the lead partner) it must have the abttlty to
carry out at least 10% af the contract wort<s by Its own m~ans}..
B
CONTACT PERSON (for thfs Request for Proposals)
Name
Surname
l__j ____~~----------
Telephone
Address
.....if). t..M:-:!. If!!:!:!. ......~. f..q_ ~-T.?........~Y. f??.......•...............•.....•....
-rI? 16). Vl ,S, GIS~ 'l.D C...t A PPA- R.A
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . >& . .
d] f.
w.....~ISH--A
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BIDDER'S DECLARATION(S)
To be compl~ted and olgned by the Bidder (Including each partner In a consortium).
In response to your letter of Invitation to Request for Proposals for the above contract, we, the
undersigned, hereby declare that:
1
We have examined, and accept In full and In Its entirety, the content of this Request for Proposals
document (including subseg)Jent (iarlflcatlons. Notes ISS_LI!'d by the Contracting Authority) for Invitation to
Request for Proposals Nor~ !i.'9 I -'PIS] of [./:.f/I .."T...J.ltiij. We hereby accept the contents thereto In
their entirety, without reservation or restriction. We also· understand that any disagreement,
contradiction, alteration or deviation shall lead to our Request for Proposals offer not being considered any
further.
2
We offer to provide, In accordance with the terms of the Request for Proposals document and the conditions
and time limits laid down, without reserve or restriction, the following building:
3
The expected rate per sq meter of rentable area per m~th of our Reque1/tr Proposals (inclusive of
duties, VAT, other taxe.s and any discounts) Is ............... '\::..:::j.t..£;0.............. . .........The price Is only
requested for Indicative purposes and Is not binding In anyway,
4
This Request for Proposals Is valid for a period of 90 days from the final date for submission of Request for
·
Proposals.
s
We are making this application In our own right and [as partner in the consortium led by < nam" of the
lead"r I ourselves >] for this Request for Proposals Request for Proposals We confirm that we are not
;(
_,
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submitting a bid for the same contract in any other form. (We con{frm, as a partner in the consortium,
that all partners are jointly and severally liable by law for the performance of the contract, that the lead
partner Is authorised to bind, and receive Instructions for and on behalf of, each member, and that all
partners in the joint venture/consortium are bound to remain fn the joint venture/consortium for the
entire period of the contract's performance). We are fully aware that, in the case of a consortium, the
composition of the cansortfum cannot be modified in the course of the Request for Proposals procedure.
6
We are not bankrupt or under an administration appointed by the Court, or under proceedings leading to a
dedaration of bankruptcy. We also declare that we have not been convicted crimina~ly, or found guflty of
professional misconduct. Furthermore, we are up·ta·date In the payment of social security contributions
and other taxes.
7
We accept that we shaU be excluded from participation In the award of this Request for Proposals if
compliance certificates In respect of dcdaratlons made under Clause 7 of this declaration are not
submitted by the indicated dates.
B
We agree to abide by the ethics clauses of the instructions to Bidders and, In particular, have no potential
conflict of interests or any relation with other candidates or other parties in the Request for Proposals
9
1o
procedure at the time of the submission of this application. We have no interest of any nature whatsoever
In any other Request for Proposals In this procedure.
We will inform the Contracting Authority Immediately If there Is any change in the above circumstances at
any stage during the implementatlon of the contract. We also fully recognise and accept that any falset
fnaccurate or incomplete Information deliberately provided in thfs application may result in our exclusion
from this and other contracts funded by the Government of Malta and the European Communities.
Our Request for Proposals submission has been made In conformity with the Instructions to Bidders, and in
this respect we confirm having Included In the appropriate packages as required, the following
documentation:
• Locality
•
• Total number of areas available
• Declaration that space will be available free and unencumbered from 15 September 2015 to 30 June 2016
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I acknowledge that the Contracting Authority may request clarifications in respect to the documentation
listed in Clause 10 of this form. No rectifications will be allowed.
13
We note that the Contracting Authority is not bound to proceed with this Invitation to Request for
Proposals and that it reserves the right to cancel or award only part of the contract. It will Incur no
liability towards us should It do so.
Name and Surname:
'
1.0. I Passport Number:
Signature of Bidder:
Duly authorised to sign this
Request for Proposals on behalf of:
Company/Lead Partner VAT No:
(if applicable)
Stamp of the firm/company:
MELLIEHA~
SPORTS.
Place and date:
Page 18
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5 • Power of Attorney (if applicable)
Please attach here the power of attorney empowering the signatory of the Request for Proposals and all related
documentation.
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Signature:
(the person or persons aut rlsed to slsn on behalf af the Bidder)
r:l6·
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''
oo0000000000to0000000000000/.H000000000o000000000000I000000000000 . .
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6 - Data on Joint Venture/ Consortium (if applicable)
Managing Board's Contact Details
L
Address: .............................................. ,f······
Telephone: ••...•••.•.....•.•..•••• Fax: •.
Email: ..•.••.•••..•.•.•.•
Cor1tritct11no Authority, If any
(In the case of a Joint
Address: •..........•..•.•...••••.
Venture/Consartfum with a
foreign lead partner)
Telephone: .•...••••.•..
. •..•• Fax: ....................... .
.............................................. ..... %
................................................... %
De.rso,rf or oers:ons tliitttariised to sign on behalf of the Bidder)
dJ-""f./5
.........................u
•••••••••••••••••••••••••••••••••• -
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8- Declaration Confirming Validity of Offer
It is hereby being declared that i/we will bind ourselves to keep this offer valid for a period of 1 year starting from
date of Award of Contract.
We also bind ourselves to keep the prices fixed for such period.
Signature:
·············~···································
(the person or persons authorised to sign on behalf of the bidder)
Date:
.......... :...... r/?..9. .. :..1..:./?...................... .
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VOLUME 1 SECTION 5 - GLOSSARY
De!lnltlons
Note: the present definitions are given here for convenience only, In the context of lhe EOI procedure. The defintuons set
out In the contract as conr;luded are determining for the relations between the parties to the contract
Administrative order: Any instruction or order issued by the Project Manager to the Contractor In writing
regarding the execution of the contract.
l
Breakdown of the overall price for each Individual lot: A heading-by-hea'ding list of the rates and costs making
up the price for each Individual lot.
L
Contracting Authority: means the Ministry for Education and Employment'
Conflict of interest: (a) Any event influencing the capacity of a candidate, bidder or supplier to give an
objective and impartial professional opinion, or preventing him, at any moment, from giving priori-ty to the
Interests of the Contracting Authority. (b) Any consideration relating to possible contracts in the future or
conftfct with other commitments, past or present, of a candidate, bidder or supplier, or any conflict with his own
interests. These restr1c;:tions also apply to subcontractors and employees of the candidate, bidder or supplier.
Contract value: The total value of the contract per lot to be paid by third parties (Parents/Legal Guardians) in
terms of the agreed terms and conditions.
Contractor: The successful bidder per lot, once all parties have signed the contracts.
Day: Calendar day.
Dayworks: Varied work Inputs subject to payment on an hourly basis for the Contractor's employees and plant.
Defects Notification Period: The period stated In the contract Immediately following the date of provisional
acceptance, during which the Contractor fs required to complete the works and to remedy defects or faults as
Instructed by the Contracting Authority's representative.
Drawings: Drawings provided by the Contracting Authority, and/or drawings provided by the Contractor and
approved by the Contracting Authority, for the carrying out of the works.
Contracting Authority's representative: Any natural or legal person, designated by the Contracting Authority as
such under the contract, and empowered to represent the Contracting Authority in the performance of his
functions, and in exercising such rights and/or powers as have been delegated to him.
Equipment: Machinery, apparatus, components and any other articles intended for use in the works.
Evaluation Committee: a committee made up of an odd number of voting members (at least three) appointed by
the Contracting Authority and possessing the technical, linguistic and administrative capacities necessary to give
an Informed opinion on the Request for Proposals and conduct the necessary negotiations with the bidders
leading to a recommendation/s for the award of the contract/s to the Permanent Secretary on behalf of the
Contracting Authority.
~,;.~
Final Beneficiary: Third parties (consumers)
Foreign Currency: Any currency permissible under the applicable provisions and regulations other than the Euro,
which has been Indicated in the Request for Proposals.
General Conditions: The general contractual provisions setting out the administrative, financial, legal and
technical clauses governing the e•ecution of contracts.
Ge-neral Damages: The sum not stated beforehand In the contract, whfch is awarded by a court or an arbitration
tribunal, or agreed between the parties, as compensation payable to an injured party for a breach of the
contract by the other party.
In Writing: This Includes any hand-written, typed or printed communication, including fax transmissions and
electronic mall (e-mail).
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Liquidated Damages: The sum stated in the contract as compensation payable by the Contractor to the
Contracting Authority for failure to complete the contract or part thereof within the periods under the contract,
or as payable by either party to the other for any specific breach Identified In the contract.
Modification: An Instruction given by the Contracting Authority which modifies the works.
National Currency: The currency of the country of the Contracting Authority,
Period: A period begins the day after the act or event chosen as its starting point. Where the last day of a period
Is not a working day, the period expires at the end of the next working day.
Plant: Appliances and other machinery, and, where applicable under the law and/or practice of the state of the
Contracting Authority, the temporary structures on the site required to carry out the works but excluding
equipment or other items required to form part of the permanent works.
Project Manager: The legat or natural person responsible for monttortns the execution of the contract on behalf
of the Contracting Authority.
Provisional Sum: A sum Included in the contract and so designated for the execution of works or the supply of
goods, materiats, plant or services 1 or for contingencies, which sum may be used in whole or fn part, or not at
all, as instructed by the Contracting Authority.
Site: The places provided by the Contracting Authority where the works are to be carried out/supplies to be
delivered and other places stated In the contract as forming part of the site.
Special Conditions: The special conditions laid down by the Contracting Authority as an integral part of the
Request for Proposals document, amplifying and supplementing the general conditions, clauses specific to the
contract and the terms of reference (for a service contract} or technical specifications (for a suppty or works
contract).
Supervisor: The tegat or natural person responsible for administering the contract an behalf of the Contracting
Authority.
Request for Proposal Oocum.,nt/s: The dossier compiled by the Contracting Authority and containing all the
documents needed to prepare and submit an EO!,
Request for Proposal Price: The sum stated by the bidder In hfs Request for Proposal for carrying out the
contract.
,,
Works: Works of a permanent or temporary nature executed under the contract.
Written Communic:atfons: Certlflcales, notices. orders and Instructions Issued In writing under the contracL
.
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VOLUME 5 - DRAWINGS
Design Documents, including Drawings
,.
Section 5.1
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Page 26
C0py o.f Advert forthe. PubHcatiort of the
Expression of Interest
Sunday Times-
,,-,
'S:
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Classified
EXPRESSION OF INTEREST
Employment, notlfte::: that propo::,uh-; wtll be rece1v€!d from
interested part!(;'~ to Identify suitilble prcl'"fli!;;e~ to .serve a!:
temporary primary ::;chool cla::::toorn~ in the Mellreha and
St Paul'::: Sa~.; area:::,
··r.
partie~
are invited to put forward their
propo~al~
Baxter
Who are we? Baxter International Inc.• through ils subsidiaries,
dave!ops, manufactures and markets products that save and sustain
the lives of people with hemophilia, immuhe disorders, infectious
diseases, kidney disease, trauma, and other chronic and acute
!f1edical conditions. With over 61,500 employees worldwide, Baxter
IS a f:!lobal. dlVersltied healthcare company that applies a unique
c~mbmatlon of expertise in medical devices, pharmaceuticals and
biotechnology to creal a products 1hat advance palient care worldwide.
The Pormanur.t .Secretary, r-.11ni::try for Education and
Interested
31
by
colilectlng ~ free copy of the 'Request for Proposal' document
from the Prc.curement Section, <:1~ from the ·to!.\\ July ~015,
submissions ara to bo reeaivad In a sealed envelope and
deposited at Room 266, Procurement Sat::Uon, Operations
Department, Ministry for Education and Employment,
Florlana, by th.o 24"' July 2015 at: 10:00am.
Due to ongoing expansion, the company has vacancies for:
1. LABELLING AND TECHNICAL DOCUMENTATION
TECHNICIANS;
The-Work:
Responsibility of tasks related to artwork, change control and parts
des1gn;
Co~aboratlon
For further enquiries or dariflcation;:;, plea::;e :;end an e,rnaii
::n dg-opr.mede;t:fgov,mt or by caUing 2598 123l
wilh other fundionS!teamsfsuppliers lnvolvad in the
proJect.
Tha Applicants should possess:
A~Level Standard of Education in scientific subjects;
Fluency in English and Ualian;
Knowledge of ACAD and Proficiency in Microsoft Office
AppliCations:
A good technical aocl administralive background will be considered
Mariam AI Batool School
Situation Vacant
an asset;
Willingness to travel on regular basis.
PRIMARY TEACHERS
and
2. SENIOR ENGINEERS
-PROJECT MANAGEMENT
TEACHER OF ARABIC
Preference will be given to candidates who
P'" -~ess a degree in Education and who hold a
Pt:,·:;me~* ·:.~arreJ
t::=:J
The Work:
l
fv!anagement of Projects assi~ed to the team and interfacing with
dlffe~en1teams/lunctlons
involved in tha project;
lssumg of Design Inputs. Verification and Validation plans, reports
and other technlcallasks;
c::::::rcom~ubje~ec ~
C~:--:1
-
;:.,,..
c··
r~
th· -··''iginc:::..:.iJcuJ..:;:;;;:ts. '· ·· ·
Interested persons are invited to send their CV
by email to [email protected] or by post to:
Tnc Head of School, Mariam AI Batool School,
,u.nic Centre, Corradino Hill, Paola. PLA 9037.
date: Monday, 20th July, 2015.
1
~i~ee~~~:}-,:;;;g~~~:;·;7~;~ ~~ ;;r:; ;)J~,r~f;'~''":1_'"·~
Master Degree in Blomedicaf Engfneering or Biology will be
considered an asset;
3 years or more experience to a Manufacturing or R&D environment,
preferably in the Biomedical or Pharmaceutical Industry;
Project Management experience In the Medical Device Industry
will be considered an asset;
·
Fluency in English and preferably in Italian;
Excellent Interpersonal skills including communlt".:t.tion, time
management, leadersfllp
WUUngness to travel on regular basis.
and teamwork;
3. PRINCIPAL R&D ENGINEER
eJ.Tt1Ran9P
14
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URGENTLY REQUIRED
Full-time/port-time experienced
MECHANICAL TECHNICIANS and
ElECTRONIC TECHNICIANS
are required for immediate employment at
The Work:
Provision of Technical Expertise to and Management of own taam;
Active participation ln lhe technk:aJ tasks of the team;
Construction of detailed, accurate project schedules and interfacing
with lhe different teams/funCtions involved In the project;
Devising of new approaches to solve complex problems in a timely
manner.
The Applicant should po&seos:
8.Eng (Hans) Mechanical or Electrical degree;
Masler Degree in a Scientific subject will be considered an asset;
6 years or more experience in a Manufacturing or R&D environment
preferably In the Biomedical or Pharmaceutical Industry;
Project Management and Resource Management experience will
be considered an asset;
Excellent interpersonal skills Including communication, time
management, leadatship and teamwork.
Tip Top Sports.
Besides being fluent in the Maltese and English language,
skilled in customer service and have a minimum of2 years'
experience in the field, the ideal candidates should be
able to
• identify malfunctions and carry out repairs on sports
equipment
• repair or replace defective sports equipment parts
• carry out sports equipment maintenance.
The ideal candidates should be flexible individuals who
will work to the business needs;
Please send a detailed CV by not later than July 26, 2015
to
Ms
Svetlana
Cordina
via
e-mail
on
[email protected]'!' or by post to Tip Top Sports,
iabbar Road, Fgura FGR 1605.
4. LABORATORY TESTING SPECIALISTS
The Work:
Pertorming product verifiCations and validation in the laboratory
upon guidance from Study Dlractors and lab Supeuvlsor.
Documenting appropriately test results, complying with good
documentation practiCf:ts;
Managing the material process during and after product testing.
The Applicants should possesrs:
A-Level Standard of Education preferably In scientific subjects;
Fluency In English and preferably in Italian;
Knowledge of Microsoft Office Applications;
Excellent interpersonal skills including communication and
teamwork.
To apply, send an email to [email protected] by Friday 241h of
July, making reference to the position number and title.
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Request for Proposals for the Identification of
Suitable premises to serve as temporary
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classrooms in the Mellieha/St Paul's Bay Area
for a period of one year.. •
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DEPT. REF:
MEDE 36912015
REQUEST FOR PROPOSALS FOR THE
IDENTIFICATION OF SUITABLE PREMISES
TO SERVE AS TEMPORARY CLASSROOMS
f1
IN THE MELLIEHA /ST PAULS BAY AREA
iJ
FOR A PERIOD OF ONE YEAR
l,__)
Closing Date:
Friday 24'h July 2015
at 1O:OOam CET
,,
Date Published:
Friday 1oth July 2015
This Request for Proposals is free of charge
~··
jf
IMPORTANT:
·~
Clarifications shall be circulated to all interested bidders
Department of Operations
Ministry for Education and Employment, Education Bul!ding, Great Sie e Road Ftoriana VLT 2000
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Request for Proposals for the Indentffication of suitable
Premises to serve as temporary Classrooms in the Mellieha
I St Pauls Bay Area for a period of 1 year.
Table of Contents
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Table of Contents .................. ••o o•o. •o o.. o.• o ••• o.
o..... ... o......................... 2
VOLUME 1 SECTION 1 -INSTRUCTIONS TO BIDDERS .................................................. 4
A. GENERAL PART ············••••o•••• ...... o•••········· .......•........... ···•·o••··············· . .. ·~ ... 4
1. General Instructions ........................................................................................................................... 4
2. Timetable ............................................................................................................................................. 5
3. Eligibility .............................................................................................................................................. 5
4. Mandatory Criteria ............................................................................................................................. 5
5. Multiple Expressions of Interest. ...................................................................................................... 7
6. Request for Proposals Expenses ....................................................................................................... 7
B. REQUEST FOR PROPOSALS DOCUMENTS ............................................................ 7
7. Content of Request for Proposals Document ................................................................................. 7
8. Explanations/Clarification Notes Concerning Request for Proposals Documents ................... 7
9. Labour Law .......................................................................................................................................... 8
10. Law ...................................................................................................................................................... 8
C. REQUEST FOR PROPOSALS PREPARATION .......................................................... 8
11. Language of Expressions of Interest... ........................................................................................... 8
12. Presentation of Request for Proposals ......................................................................................... 8
13. Content of Request for Proposals ................................................................................................ 98
14. Request for Proposals Prices .......................................................................................................... 9
15. Currencies of Request for Proposals and Payments ................................................................. 10
16. Period of Validity of Expressions of Interest ............................................................................. 10
17. Request for Proposals Guarantee (Bid Bond) ............................................................................ 10
18. Variant Solutions ............................................................................................................................. 1o
19. Preparation and Signing of Request for Proposals .................................................................... lO
D. SUBMISSION OF REQUEST FOR PROPOSALS ........................................................ 11
20. Sealing and Marking of Request for Proposals ........................................................................... 11
21. Extension of Deadline for Submission of Request for Proposals ............................................ 11
22. Late Request for Proposals ........................................................................................................... 11
23. Alterations and Withdrawal of Request for Proposals ...........................................................:. 11
E. OPENING AND EVALUATION OF OFFERS ............................................................ 12
24. Opening of Request for Proposals ............................................................................................... 12
25. Secrecy of the Procedure .............................................................................................................. 12
26. Clarification of Request for Proposals ........................................................................................ 12
27. Request for Proposals Evaluation Process .................................................................................. 13
28. Right of the Contracting Authority to Accept or Reject Any Request for Proposals.. ........ 14
29. Notification of Award, Contract Clarifications ......................................................................... 14
G. MISCELLANEOUS ........................................................................................ 15
30. Ethics Clauses .................................................................................................................................. 15
31. Data Protection and Freedom of Information ........................................................................... 15
VOLUME 1 SECTION 2 - REQUEST FOR PROPOSALS FORM .......................................... 16
I. I
••••••••••••••
5- Power of Attorney (if applicable) ........................................................... ...... 19
6- Data on Joint Venture! Consortium (if applicable) .................................. .......... 2.0
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8- Declaration Confirming Validity of O[[er ........................................................ 21
VOLUME 1 SECTION 5 - GLOSSARY ..................................................................... 22
VOLUME 5- DRAWINGS ................................................................................... 26
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VOLUME 1 SECTION 1- INSTRUCTIONS TO BIDDERS
A. GENERAL PART
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1. General Instructions
1.1
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In submitting a Request for Proposals, the bidder accepts in full and in its
entirety, the content of this document , Including subsequent Clarifications
Issued by the Contracting Authority, whatever his own corresponding
conditions may be, which he hereby expressly waives. Bidders are expected
to examine carefully and comply with all instructions, forms, contract
provisions and specifications contained in this Request for Proposals
document.
No account can be taken of any reservation in the Request for Proposals as
regards the Request for Proposals document; any disagreement,
contradiction, alteration or deviation may lead to the Request for Proposals
offer not being considered any further.
The Evaluation Committee may after having obtained approval from the
Permanent Secretary, Ministry for Education and Employment (MEDE)
request clarificatlon/s on the submitted Information as outlined in Request
for Proposals sub-Clause 13.1of these Instructions to Bidders. Such
clarification/s must be submitted within two working days from notification.
No rectifications will be allowed,
1.2
The subject of this Request for Proposals is the identification of suitable
premises to serve as temporary classrooms for a period of five years In the
Mellieha/ St Paul's bay area far a period of 1 year with a possibility of
extending for further periods at the same rates terms and conditions.
The candidates were invited to participate through the publication of adverts
in the local printed media and the government gazette. Candidates who meet
the Mandatory Criteria stipulated in this dossier are invited to submit their
offer in terms of the provisions of this dossier.
The Contracting Authority shall verify and check the submission of each
candidate for compliance with the Mandatory Criteria. A physical check of the
shortlisted premises will be carried out by the contracting Authority
1.3
The bidder will bear all costs associated with the preparation and submission of
the Request for Proposals. The Contracting Authority will in no case be
responsible or liable for such costs, whatever the conduct or outcome of the
procedure.
The Contracting Authority retains ownership of all the bids received under this
Request for Proposals procedure. Consequently, Bidders have no right to have
their Request for Proposal returned to them.
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2. Timetable
Deadline for request for any additional
information from the Contracting Authority
Last date on which additional information
are Issued by the Contracting Authority
Deadline For submission of Expressions of
Interest I
Request for Proposals Opening Session
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DATE
T!ME*
15'" July 2015
13:00 hrs
20'" July 2015
13:00 hrs
24'" July 2015
10:00 hrs
(unless otherwise modified In terms of Clause
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3. Eligibility
3.1
Participation is open an equal terms to all natural and legal persons of the
Member States of the European Union, the beneficiary country, any other
countries who meet or exceed the Selection Criteria.
3.2
Natural persons, companies or undertakings who are bankrupt, or under an
administration appointed by the Court or under proceedings leading to a
declaration of bankruptcy or convicted criminally, or found guilty of
professional misconduct or are not up to date in the payment of social security
contributions or other taxes, may be excluded from participation in the Request
For Proposals and the award.
Requests far Proposals
submitted by companies forming
venture/consortium must also fulfil the following requirements:
•
•
3.4
a
joint
One partner must be appointed lead partner and that appointment
confirmed by submission of powers of attorney signed by legally empowered
signatories representing all the Individual partners. The Request for
Proposals must include a preliminary agreement or letter of intent stating
that all partners assume.joint and several liability For-the execution of the
contract, that the lead partner is authorised to bind, and receive
instructions for and on behalf of, all partners, individually and collectively.
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All partners in the joint venture/consortium are bound to remain in the
joint venture/consortium until the conclusion of the contracting procedure.
The consortium/ joint venture winning this contract must include the same
partners for the whole performance period of the contract other than as
may be permitted or required by law.
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All materials, equipment and services to be supplied under the contract must
originate in an eligible country. For these purposes, "origin" means the place
where the materials and/or equipment are mined, grawn, produced or
manufactured and/ or from which services are provided.
4. Mandatory Criteria
4.1
In order to be considered eligible for the initiation of the Negotiated process,
Bidders must provide evidence that they meet or exceed certain minimum
qualification criteria described hereunder.
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In the case of a joint venture, the joint venture as a whole must satisfy the
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minimum qualifications required below.
The below Information must be provided:
4.1. 1
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Evidence of Acceptance of the Requirements of the Request for Proposals
Dossier
(.,
•
•
•
•
•
•
Building name and address
Locality
Total number of areas available and their total square meterage
Buidllng plan certified by warranted Architect
Certification by a warrented achitect that the building offed is structurally
safe
• Certification by the Health Authorities that the space offered is fit for
habitation
Declaration that space will be available free and unencumbered from 15
September 2015 to 30 June 2016
Confirmation of compliance with All mandatory requirements listed above.
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Structural
layout
and
dimensions:
•
•
•
•
•
•
Building and
development
certification
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month (Price indicated here is for indicative purposes only and is
not binding in anyway)
being within the confines of the locality of Melliel\a/St Pauls Bay, in close
proximity to the Primary School of Melliel\a/ St Pauls Bay;
shall offer at least five but not exceeding 6 teaching classes/areas;
shall offer spaces that are compliant with regulations established by law as
far as lighting, hygiene and other school-related issues as per S.l. 327.12
amonst others; (vide Appenix 1)
shall be available for occupancy from the 15th of September 2015 to the 30
June 2016;
shall have independent entrance from public road;
shall have installed the necessary security features;
shall have adequate electrical, telecommunication and internet installations;
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shall be free from risks of flash-flood.
• shall comply with the Malta Environment and Planning Authority (MEPA)
regulations;
and
Safety
accessibility
shall be in accordance with the approved Final Compliance Certificate
and plans.
• shall meet the requirements of the "General Provisions for the Health and
Safety at Work Places Regulation, 2003" Cap 424;
Other
considerations
shall comply with the provisions of the Equal Opportunities (Persons
with Disability) Act.
• all types of premises which are in accordance with All the basic mandatory
requirements and which have the necessary MEPA permits may be
considered;
• premises must be available for inspection by not later than one week of
publication of this notice;
a period of use of premises for one (1) year, with an option to
renew for a further periods Is being considered.
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5. Multiple Expressions of Interest
5.1
A Bidder may submit multiple Request for Proposals offers.
5.2
A company may not submit a Request for Proposals for a given contract both
individually and as a partner In a joint venture/consortium.
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6. Request for Proposals Expenses
6.1
The Bidder will bear all costs associated with the preparation and submission
of the Request for Proposals.
6.2
The Contracting Authority will neither be responsible for, nor cover, any
expenses or losses incurred by the Bidder through site visits and inspections or
any other aspect of his Request for Proposals.
B. REQUEST FOR PROPOSALS DOCUMENTS
7. Content of Request for Proposals Document
7.1
The set of Request for Proposals documents comprises the following documents
and should be read In conjunction with any clarification notes issued in
accordance with Clause 21:
Instructions to Bidders
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Mandatory Criteria
Drawings /plans
7.2
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Bidders bear sole liabHity for examining with appropriate care the Request for
Proposals documents, Including those design documents available for
inspection, and any clarification notes to the Request for Proposals documents
issued during the clarification period, and for obtaining reliable information
with respect to conditions and obligations that may in any way affect the
amount or nature of the Request for Proposals or the execution of the works.
In the event that the Bidder Is successful, no claim for alteration of the
Request for Proposals amount will be entertained on the grounds of errors or
omissions in the obligations of the Bidder described above.
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The Bidder must provide all documents required by the provisions of the
Request for Proposals document. All such documents, without exception, must
comply strictly with these conditions and provisions and contain no alterations
made by the Bidder.
8. Explanations/Clarification Notes Concerning Request for
Proposals Documents
8.1
8.2
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Bidders may submit questions in writing to the Contracting Authority through:
sending an email to as indicated in dates listed in article 2 ·Timetable
Questions and answers, and alterations to the Request for Proposals document
will be published as a clarification note and circulated to all bidders.
Clarification notes will constitute an integral part of the Request for Proposals
documentation, and it is the responsibility of Bidders to be aware of the latest
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Information prior to submitting their Request for Proposals,
8.3
The Contracting Authority may, at its own discretion, as necessary and in
accordance with Clause 22, extend the deadline for submission of Expressions
of Interest to give Bidders sufficient time to take clarification notes into
accou11t when preparing their Expressions of Interest.
9. Labour Law
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Particular attention Is drawn to the conditions concerning the employment of
labour in Malta and the obligation to comply with all regulations, rules or
instructions concerning the conditions of employment of any class of
employee.
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10. Law
10.1
By submitting their Request for Proposals, Bidders are accepting that this
procedure is regulated by Maltese Law, and are deemed to know all relevant
laws, acts and regulations of Malta that may in any way affect or govern the
operations and activities covered by the Request for Proposals and the
resulting contract.
C. REQUEST FOR PROPOSALS PREPARATION
11. Language of Expressions of Interest
11.1
The Request for Proposals and aU correspondence and documents related to
the Request for Proposals exchanged by the Bidder and the Contracting
Authority must be written In English.
Supporting documents furnished by the Bidder may be in another language,
provided they are accompanied by an accurate translation into English. For the
purposes of interpretation of the Request for Proposals, the English language
will prevail.
12. Presentation of Request for Proposals
14.1
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Requests for Proposals must satisfy the following conditions:
All Requests for Proposals must be submitted in one original, clearly
(a)
marked "original", and one identical copy (including all
documentation as In the original) signed in the same way as the
original and clearly marked "copy".
(b)
Both documents are to be separately sealed and placed In another
sealed envelope/package so that the Request for Proposals can be
identified as one Request for Proposals submission. Following the
Request for Proposals opening session, the copy shall be kept,
unopened, at the Ministry for Education and Employment, for
verification purposes only should the need arise.
(c)
All Request for Proposals must be received by date and time indicated
in the timetable at Clause 2 and deposited in the Tender box at the
Procurement section (Rm 266) at the Ministry for Education and
Employment Education Building Great Siege Road Valletta VLT 2000.
(d)
All packages, as per (b) above, must bear only:
(i)
the above address;
(ii)
the reference of the Invitation to Request for Proposals
concerned;
(iii)
the name of the Bidder.
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13. Content of Request for Proposals
13.1
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The Request for Proposals must comprise the following duly completed
documents, inserted in a single, sealed envelope (unless their volume requires a
separate submission:
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• Locality
• Total number of areas available and their total square meterage
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• Certification by a warrented achitect that the building offed is
structurally safe
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• Certification by the Health Authorities that the space offered is fit
for habita tlon
• Declaration that space will be available free and unencumbered
from 15 September 2015 to 30 June 2016
• Copy of MEPA Final Complinace Certificate
• Expected rental rate per rentable square metre, fully serviced, per
month (Price indicated here is for indicative purposes only and is not
binding in anyway)
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Bidders must indicate where the above documentation is to be found in
their offer by using an index. All documentation is to be securely
bound/filed.
Bidders are NOT required NOR expected to submit, with their offer, any
components of the Request for Proposals document except those specifically
mentioned in Clause 16.
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14. Request for Proposals Prices
14.1
Bidders will be deemed to have satisfied themselves, before submitting their
Request for Proposals, to Its correctness and completeness, to have taken
account of all that is required for the full and proper performance of the
contract, and to have included aU casts in their rates and prices.
14.2
The Request for Proposals must be submitted in Euro (€).
14.3
Bidders must quote all components of the price inclusive of taxes and any
discounts. Bidders not registered with the VAT authority in Malta, must still
include in their financial offer any VAT that the contracting authority may
have to pay either In Malta or the country where the Bidder is registered
Irrespective of the reverse charge mechanism. The financial offer will be
considered as the total financial cost to tthe Contracting Authority including
any VAT that may have to be paid not through the winning Bidder. Except as
may otherwise be provided for in the contract, no payment will be made for
items which have not been casted.
14.4
Different options are to be clearly identifiable in the technical and financial
submission; a separate Request for Proposals Form (as per Volume 1,
Section 2) marked 'Option 1 ', 'Option 2' etc. for each individual option
clearly outlining the price of the relative option is to be submitted.
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The prices for the contract must include all of the works to be provided. The
prices quoted are fixed and not subject to revision or escalation in costs,
unless otherwise provided for in the Special Conditions.
15. Currencies of Request for Proposals and Payments
15.1
The currency of the Request for Proposals is the Euro (€).
16. Period of Validity of Expressions of Interest
16.1
Expressions of Interest must remain valid for a period of 90 days after the
deadline for submission of Expressions of Interest indicated in the contract
notice, the Request for Proposals document or as modified in accordance with
Clauses 11.3 and/or 24. Any Bidder who quotes a shorter validity period will be
rejected.
16.2
In exceptional circumstances the Contracting Authority may request that
Bidders extend the validity of Request lor Proposals for a specific period. Such
requests and the responses to them must be made in writing.
17. Request for Proposals Guarantee (Bid Bond)
17.1
No Request for Proposals guarantee (bid bond) is required.
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18. Variant Solutions
18.1
No variant solutions
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be accepted. Bidders must submit a. Request for
Proposals in accordance with the requirements of the Request for Proposals
document.
19. Preparation and Signing of Request for Proposals
19.1
AU Requests for Proposals must be submitted in one original, clearly marked
"original", and one identical copy (including all documentation as in the
original) signed in the same way as the original and clearly marked "copy".
Requests for Proposals must comprise the documents specified in Clause 13
above.
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It is the responsibility of the Bidders to ensure that both the original and the
copy are an identical representation of one another.
19.2
The Bidder's submission must be typed in, or handwritten in indelible ink. Any
pages on which entries or corrections to his submission have been made must
be initialled by the person or persons signing the Request for Proposals. All
pages must be numbered consecutively by hand, machine or in any other way
acceptable to the Contracting Authority.
19.3
The Request for Proposals must contain no changes or alterations, other than
those made in accordance with Instructions Issued by the Contracting Authority
(issued as clarification notes) or necessitated by errors on the part of the
Bidder. In the latter case, corrections must be initialled by the person signing
the Request for Proposals.
19.4
The Request for Proposals will be rejected if it contains any alteration,
tampering, addition or deletion to the Request for Proposals documents not
if
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specified in a clarification note Issued by the Contracting Authority.
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D. SUBMISSION OF REQUEST FOR PROPOSALS
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20. Sealing and Marking of Request for Proposals
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·The Requests for Proposal must be submitted In English and deposited In the
Ministry's Tender box before the deadline specified in Clause 2 or as otherwise
specified In accordance with Clause 8.1 and/or 21. 1. They must be submitted:
EITHER by recorded delivery (official postal/courier service) or hand delivered
to:
Operations Department
Procurement Section (Rm266)
Education Building
Great Siege Road
Floriana VLT 2000
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Expressions of Interest submitted by any other means will not be considered.
20.2
Bidders must seal the original and the copy of their Request for Proposals as
outlined in Clause 12.
20.3
If the outer envelope Is not sealed and marked as required In Sub clause 12, 1,
the Contracting Authority will assume no responsibility for the misplacement or
premature opening of the Request for Proposals.
21. Extension of Deadline for Stlbmission of Request for
Proposals
21.1
The Contracting Authority may, at Its own discretion, extend the deadline for
submission of Request for Proposals by issuing a clarification note in accordance
with Clause B. In such cases, all rights and obligations of the Contracting
Authority and the Bidder regarding the original date specified in the contract
notice will be subject to the new date.
22. Late Request for Proposals
22.1
All Requests for Proposals received after the deadline for submission specified
in the contract notice or these instructions will be kept by the Contracting
Authority ..
22.2
No liability can be accepted for late delivery of Request for Proposals. late
Request for Proposals will be rejected and will not be evaluated.
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23. Alterations and Withdrawal of Request for Proposals
23.1
Bidders may alter or withdraw their Request for Proposals by written
notification prior to the deadline for submission of Request for Proposals. No
Request for Proposals may be altered after the deadline for submission.
Any notification of alteration or withdrawal must be prepared, sealed, marked
and submitted in accordance with Clause 20, and the envelope must also be
marked with "alteration" or "withdrawal".
23.3
The withdrawal of a Request for Proposals in the period between the deadline
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for submission and the date of expiry of the validity of the Request for
Proposals witt result In forfeiture of the Request for Proposals guarantee
provided for in Clause 17.
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E. OPENING AND EVALUATION OF OFFERS
24. Opening of Request for Proposals
24. j
Request for Proposals wilt be opened in public session on the date and time
indicated in the timetable at Clause 2 (or as otherwise specified in
accordance with Clause 8.1 and/or 21.1) at the Procurement Section, (Rm
266), Operations Department, Education Building, Great Siege Road,
Ftoriana VLT 2000 Malta by the Department's opening staff. They will draw
up a •summary of Requests for Proposals Received' which will be published
on the notice board of the Contracting Authority.
24.2
At the Request for Proposals opening, the Bidders· names, written notification
of alterations and withdrawals, and any other information the Contracting
Authority may consider appropriate will be published
24.3
Envelopes marked "withdrawal"' witt be read out first and returned to the
Bidder.
24.4
Reductions or alterations to Request for Proposals prices made by Bidders after
submission wiU not be taken into consideration during the analysis and
evaluation of Request for Proposals.
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25. Secrecy of the Procedure
Z5.1
After the opening of the Requests for Proposals, no information about the
examination, clarification, evaluation or comparison of Request for
Proposals or decisions about the contract award may be disclosed before the
notification of awards.
ZS.i
Information concerning checking, explanation, opinions and comparison of
Request for Proposals and recommendations concerning the award of contract,
may not be disclosed to Bidders or any other person not officially involved in
the process unless otherwise permitted or required by law.
25.3
Any attempt by a Bidder to approach any member of the Evaluation
Committee/Contracting Authority directly or indirectly during the evaluation
period will be considered legitimate grounds for disqualifying his Request for
Proposals.
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26. Clarification of Request for Proposals
Z6. j
When checking and comparing Request for Proposals, the evaluation committee
may, after obtaining approval from the Permanent Secretary MEDE , ask a
Bidder to clarify any aspect of his Request for Proposals.
26.1
Such requests and the responses to them must be made by e·mail or fax. They
may In no circumstances alter or try to change the price or content of the
Request for Proposals, except to correct arithmetical errors discovered by the
evaluation committee when analysing Request for Proposals , In accordance
with Clause 31 .
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27. Request for Proposals Evaluation Process
27.1
The following should be read In conjunction with Clause 24.
27.2
Part 1: Compliance with Mandatory Criteria
The Evaluation Committee will check the compliance of Request for Proposals
with the instructions given in the Request For Proposals document, and In
particular the docurnentaLion submitted in respect of Clause 4 & 13.
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Part 2: Those bids that satisfy the mandatory criteria listed in the document
will be contacted by the evaluation Committe to conduct an on site visit of the
premises to further asses Its suitability.
Part 3: On concluding their evaluation the Evaluation Committee will submit a
report of their recommendation to DG Operations.
Part 4: The successful bidder will be informed by DG Operations and invited to
enter into an agreement with MEDE on the basis of the selected bid. The
unsuccessful bidders will be informed In writing and the following information
will be provided to them. The name of the successful bidder, the price of the
successful bid, the reason why their bid was not successful.
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28. Right of the Contracting Authority to Accept or Reject Any
Request for Proposals
28.1
The Contracting Authority reserves the right to accept or reject any Request far
Proposals and/or to cancel the whole Request for Proposals procedure and reject all
Request for Proposals. The Contracting Authority reserves the right to initiate a new
invitation to Request for Proposals.
28.!
In the event of a Request for Proposals procedure's cancellation, Bidders will be
notified by the Contracting Authority. If the Request for Proposals procedure is
cancelled before the outer envelope of any Request for Proposals has been opened,
the sealed envelopes will be returned, unopened, to the Bidders.
28.3
Cancellation may occur where:
(a) the Request for Proposals procedure has been unsuccessful, namely where no
qualitatively or financially worthwhile Request for Proposals has been
received or there has been no response at all;
(b) the economic or technical parameters of the project have been
fundamentally altered;
(c) exceptional circumstances or force majeure render normal performance of
the project Impossible;
(d) all technically compliant Expressions of Interest exceed the financial
resources available;
(e) there have been irregularities in the procedure, in particular where these
have prevented fair competition.
In no circumstances will the Contracting Authority be liable for damages,
whatever their nature (in particular damages for loss of profits) or relationship to
the cancellation of a Request for Proposals, even if the Contracting Authority has
been advised of the possibility of damages. The publication of a contract notice
does nat commit the Contracting Authority to implement the programme or
project announced.
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29. Notification of Award, Contract Clarifications
29.1
Prior to the expiration of the period of validity of Request for Proposals, the
Contracting Authority will notify the successful Bidder, in writing, that his Request
for Proposals has passed the manadatory criteria and is being considered
29.2
Unsuccessful Bidders shall be notified with the outcome of the evaluation process,
and wfll be provided the following information:
(i) the criteria for award;
(ii) the name is of the successful Bidder is
(iii) the reasons why the Bidder did not meet the technical specifications
29.3
The recommendations shall be published on the Notice Board of the Contracting
Authority of the Procurement Section Rm 266.
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G. MISCELLANEOUS
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30. Ethics Clauses
30.1
Any attempt by a Bidder to obtain confidential information, enter into unlawful
agreements with competitors or influence the committee or the Contracting
Authority during the process of examining, clarifying, evaluating and comparing
Expressions of Interest will lead to the rejection of his Request for Proposals and may
result in administrative penalties.
30.3
When putting forward a Request for Proposals, the Bidder must declare that he is
affected by no potential conflict of interest, and that he has no particular link with
other Bidders or parties involved in the project.
30.10
The Request for Proposals(s) concerned will be rejected or the contract terminated if
it emerges that the award or execution of a contract has given rise to unusual
commercial expenses. Such unusual commercial expenses are commissions not
mentioned in the main contract or not stemming from a properly concluded contract
referring to the main contract, commissions not paid In return for any actual and
legitimate service, commissions remitted to a tax haven, commissions paid to a
recipient who Is not clearly identified or commissions paid to a company which has
every appearance of being a front company.
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31. Data Protection and Freedom of Information
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31.1
Any personal data submitted in the framework of the procurement procedure and/or
subsequently included in the contract shall be processed pursuant to the Data
Protection Act (2001). It shall be processed solely for the purposes of the
performance, management and follow-up of the procurement procedure and/or
subsequent contract by the Contracting Authority/Contracting Authority without
prejudice to possible transmission to the bodies charged with a monitoring or
inspection task In conformity with National and/or Community law.
31.2
The provisions of this contract are without prejudice to the obligations of the
Contracting Authority in terms of the Freedom of Information Act (Cap. 496 of the
Laws of Malta). The Contracting Authority, prior to disclosure of any Information in
relation to any provisions of this contract which have not yet been made public, shall
consult the contractor in accordance with the provisions of the said Act, pertinent
subsidiary legislation and the Code of Practice issued pursuant to the Act. Such
consultation shaH in no way prejudice the obligations of the Contracting Authority in
terms of the Act.
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VOLUME 1 SECTION 2 - REQUEST FOR PROPOSALS FORM
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(A separate, distinct Request for Proposal Form must be submitted for EACH OPTION- if applicablesubmitted)
Publication reference:
MEDE 369/2015
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A. REQUEST FOR
PROPOSALS
SUBMITTED BY:
In case of a Joint Venture/Consortium:
Name(s) of Leader/Partner(s)
Leader
(Tilfs wfll be Included In th!: Summary Call far Proposals
Nationality
Rec~tfved)
Proportion
of
Responsibilities'
>:"
Partner
Etc ...
T. Add!detete additional tines for partners as- appropriate. Note that a sub· contractor Is not considered to be- a partner for the purposes of
this Request for Proposats, If this Request for Proposals is being submitted by an individual Bidder, the name of the Bidder should be entered
as 'leader' (and aU other tines should be deleted)
2. Proposed proportion of responsfbiUtres between partners (In %) with lndfcation of the type of the works to be performed by each partner
(the company acting as the lead partner in a jo{nt venture/consortium, they must have the ability to carry out at \east 50% of the contract
works by Its own means. If a company fs another partner fn a Joint venture/consortium (i.e. not the le'id partner) it must have the abftity to
.carry out at least 10% of the contract works by its own means).
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CONTACT PERSON (for this Request ior Proposals)
Name
_______
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Surname
)_______
Telephone
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Address
...............................................................................................................
fax
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BIDDER'S DECLARATION(S)
To be completed and signed by the Bidder (including each partner in a consortium).
In response to your letter of Invitation to Request for Proposals for the above contract, we, the
undersigned, hereby declare that:
1
We have examined, and accept In full and in Its entirety, the content of this Request for Proposals
document (Including subsequent Clarifications Notes issued by the Contracting Authority) for Invitation to
Request for Proposals No [
I
] of[ ....../ ...... / ...... ]. We hereby accept the contents thereto In
their entirety, without reservation or restriction. We also understand that any disagreement,
contradiction, alteration or deviation shall lead to our Request for Proposals offer not being considered any
further.
2
We offer to provide, in accordance with the terms of the Request for Proposals document and the conditions
and time limits laid down, without reserve or restriction, the following building:
3
The expected rate per sq meter of rentable area per month of our Request for Proposals (inclusive of
duties, YAT, other taxes and ariy discounts) is .....................................................................The price Is only
requested for Indicative purposes and is not binding in anyway,
4
This Request for Proposals is valid for a period of 90 days from the final date for submission of Request for
Proposals.
5
We are making this application in our own right and [as partner in the consortium led by < name of the
leader I ourselves >] for this Request for Proposals Request for Proposals We confirm that we are not
submitting a bid for the same contract in any other form. [We confirm, as a partner in the consortium,
that all partners are jointly and severally !fable by law for the performance of the contract, that the lead
partner Is authorised to bind, and receive instructions for and on behalf of, each member, and that all
partners in the joint venture/consortium are bound to remain in the joint venture/consortium for the
entire period of the contract's performance]. We are fully aware that, in the case of a consortium, the
composition of the consortium cannot be modified in the course of the Request for Proposals procedure.
6
We are not bankrupt or under an administration appointed by the Court, or under proceedings leading to a
declaration of bankruptcy. We also dedare that we have not been convicted criminally, or found guilty of
professional misconduct. Furthermore, we are up·to·date in the payment of social secl~rity contributions
and other taxes.
7
We accept that we shall be excluded from participation in the award of this Requ,.st for Proposals if
compliance certificates In respect of declarations made under Clause 7 of this declaration are not
submitted by the indicated dates.
8
We agree to abide by the ethics clauses of the instructions to Bidders and, in particular, have no potential
conflict of interests or any relation with other candidates or other parties in the Request for Proposals
procedure at the time of the submission of this application. We have no interest of any nature whatsoever
in any other Request for Proposals in this procedure.
We will inform the Contracting Authority Immediately if there is any change in the above circumstances at
any stage during the implementation of the contract. We also fully recognise and accept that any false,
inaccurate or incomplete information deliberately provided In this application may result in our exclusion
from this and other contracts funded by the Government of Malta and the European Communities.
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9
10
Our Request for Proposals submission has been made in conformity with the Instructions to Bidders, and in
this respect we confirm having Included in the appropriate packages as required, the following
documentation:
•
•
Locality
• Total number of areas available
•
Buidlfng plan certified by warranted Architect
•
Declaration that space will be available free and unencumbered from 15 September 2015 to 30 June 2016
•
Copy of MEPA Final Compliance Certificate
Page 17
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12
I acknowledge that the Contracting Authority may request clarifications In respect to the documentation
listed In Clause 10 of this form. No rectifications will be allowed.
13
We note that the Contracting Authority is not bound to proceed with this invitation to Request for
Proposals and that it reserves the right to cancel or award only part of the contract. It will incur no
liabiiity towards us should It do so.
Name and Surname:
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I. D. I Passport Number:
Signature of Bidder:
Duly authorised to sign this
Request for Proposals on behalf of:
Company/Lead Partner VAT No:
(if applicable)
Stamp of the firm/company:
Place and date:
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Page 18
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5- Power of Attorney (if applicable)
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Please attach here the power of attorney empowering the signatory of the Request for Proposals and all related
documentation.
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Signature:
(thE' person or persons authorised to si9n on behalf of the Bidder)
Date:
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Page 19
6 -Data on Joint Venture/ Consortium (if applicable)
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1
Name
.....................................................................
2
Managing Board's Contact Details
qu
Address:
..........................................................
···························································
························ Fax: ........................
Emait: .............................................................
Telephone:
3
4
5
6
Agency In the state of the
Contracting Authority, if any
(In the case of a Joint
Venture/Consortium with a
foreign lead partner)
Address:
..........................................................
>>+••······· .. ······ .......................................
Telephone: ........................ Fax: ........................
Email:
.............................................................
(I)
.......................................................
(II)
.......................................................
(Iii)
.......................................................
(iv)
·······················································
Names of Partners
Name of lead Partner
I
........................................................
•
...................................................
Proposed proportion of responsibilities between partners {In %) with lndicatlon of the type of the
works to be performed by eacn•
• The company acting as the lead partner In a joint venture/consortium, they must have Ihe ability to cany out al least 50% of the
contract works by its own means. if a company Is another partner in a joint venture/consortium (i.e. not the lead partner) it mu,sl
have lhe ability lo car~ out at least 10% of the contract works b its own means
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............................................. •••••. %
.............................................
............................................. ...... %
............................................. . .... ,/0
..... %·
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Signature: ............................................................ .
(the person ar persons authOrised to sign on behalf of the Bidder)
Date:
'
...
Agreement governing the formation of the Joint Venture/Consortium
(Enclose Joint Venture/ Consortium Agreement)
Date of Signature:
Place of Signature:
..................................................
7
~
.............................................................
Page 20
8- Dec/a ration Confirming Validity of Offer
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It is hereby being declared that 1/we will bind ourselves to keep this offer valid for a period of 1 year starting from
date of Award of Contract.
We also bind ourselves to keep the prices fixed for such period.
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Signature:
(the person or persons authorised to sign on behalf of the bidder)
Date:
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Page 21
VOLUME 1 SECTION 5 - GLOSSARY
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Definitions
Note: the present definitions are given here for convenience only, in the context of the EO/ procedure. The definitions set
out In the contract as concluded are dotermlnlng lor the relations between the parties to the contract.
Administrative order: Any instruction or order issued by the Project Manager to the Contractor in writing
regarding the execution of the contract.
Breakdown of the overall price for each individual lot: A heading-by-heading list of the rates and costs making
up the price for each individual lot.
Contracting Authority: means the Ministry for Education and Employment
Conflict of interest: (a) Any event influencing the capacity of a candidate, bidder or supplier to give an
objective and impartial professional- opinion, or preventing him, at any moment, from .giving priority to the
'interests of the Contracting Authority. (b) Any consideration relating to possible contracts in the future or
confUct with other commitments, past or present, of a candidate, bidder or supplier, or any conflict with his own
interests. These restrictions also apply to subcontractors and employees of the candidate, bidder or supplier.
contract value: The total value of the contract per lot to be paid by third parties (Parents/Legal Guardians) In
terms of the agreed terms and conditions.
Contractor: The successful bidder per lot, once all parties have signed the contracts.
Day: Calendar day.
Dayworks: Varied work Inputs subject to payment on an hourly basis for the Contractor's employees and plant.
Defects Notification Period: The period stated in the contract immediately fallowing the date of provisional
acceptance, during which the Contractor is required to complete the works and to remedy defects or faults as
instructed by the Contracting Authority's representative.
i'
Drawings: Drawings provided by the Contracting Authority, and/or drawings provided by the Contractor and
approved by the Contracting Authority, for the carrying out of the works.
Contracting Authority's representative: Any natural or legal person, designated by the Contracting Authority as
such under the contract, and empowered to represent the Contracting Authority in the performance of his
functions, and in exercising such rights and/or powers as have been delegated to him.
Equipment: Machinery, apparatus, components and any other articles intended for use in the works.
Evaluation Committee: a committee made up of an odd number of voting members (at least three) appointed by
the Contracting Authority and possessing the technical, linguistic and administrative capacities necessary to give
an informed opinion on the Request for Proposals and conduct the necessary negotiations with the bidders
leading to a recommendation/s for the award of the contract/s to the Permanent Secretary on behalf of the
Contracting Authority.
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Final Beneficiary: Third parties (consumers)
Foreign Currency: Any currency permissible under the applicable provisions and regulations other than the Euro,
which has been indicated in the Request for Proposals.
General Conditions: The general contractual provisions setting out the administrative, financial, legal and
technical clauses governing the execution of contracts.
General Damages: The sum not stated beforehand in the contract, which is awarded by a court or an arbitration
tribunal, or agreed between the parties, as compensation payable to an injured party for a breach of the
contract by the other party.
In Writing: This includes any hand-written, typed or printed communication, including fax transmissions and
electronic mail (e-mail).
Page 22
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Liquidated Damages: The sum stated in the contract as compensation payable by the Contractor to the
Contracting Authority for faffure to complete the contract or part thereof within the periods under the contract,
or as payable by either party to the other for any specific breach identified in the contract.
Modification: An instruction given by the Contracting Authority which modifies the works.
National Currency: The currency of the country of the Contracting Authority.
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Period: A period begins the day after the act or event chosen as its starting point. Where the last day of a period
is not a working day, the period expires at the end of the next working day.
Plant: Appliances and other machinery, and, where applicable under the law and/or practice of the state of the
Contracting Authority, the temporary structures on the site required to carry out the works but excluding
equipment or other Items required to form part of the permanent works.
·
Project Manager: The legal or natural person responsible for monitoring the execution of the contract on behalf
of the Contracting Authority.
Provisional Sum: A sum included in the contract and so designated for the execution of works or the supply of
goods, materials, plant or services, or for contingencies, which sum may be used in whole or in part, or not at
all, as instructed by the Contracting Authority.
Site: The places provided by the Contracting Authority where the works are to be carried out/supplies to be
delivered and other places stated in the contract as forming part of the site.
Special Conditions: The special conditions laid down by the Contracting Authority as an integral part of the
Request for Proposals document, amplifying and supplementing the general conditions, clauses specific to the
contract and the terms of reference (for a service contract) or technical specifications (for a supply or works
contract).
Supervisor: The legal or natural person responsible for administering the contract on behalf of the Contracting
Authority.
Request for Proposal Document/s: The dossier compiled by the Contracting Authority and containing all the
documents needed to prepare and submit an EOI.
Request for Proposal Price: The sum stated by the bidder in his Request for Proposal for carrying out the
contract.
''
Works: Works of a permanent or temporary nature executed under the contract.
Written Communications: Certificates, notices, orders and Instructions issued in writing under the contract.
''
Page 23
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06354

Transcription

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