View Smart Meetings brochure

> Smart Meetings
Maximum meeting capacity,
increased hospitality and lower costs.
Maximum meeting capacity
> Reserved but unused meeting rooms are a common
source of irritation to managers. These no-shows lower
the meeting capacity by an average of 30%. No-shows
also lead to expensive, external meeting facilities being
reserved unnecessarily. The user-friendly Smart Meetings eliminates this problem, enabling your staff to
make maximum use of the meeting capacity in your
building.
Higher level of hospitality
> Organisations with numerous
ding. On arrival, a digital Welco-
meeting rooms and a large
me Display provides visitors
daily stream of visitors need to
with relevant information. Here
be able to respond ad-hoc to
they will always find an up-to-
changing situations. Conse-
date overview of all meetings
quently, planning does not al-
and other activities with the
ways match reality. The innova-
corresponding times and room
tive Smart Meetings provides a
allocation.
user-friendly, up-to-date information system inside your buil-
User friendly for your staff
> Smart Meetings is an very user-friendly concept. At
free and can reserve one then and there (kiosk func-
the building entrances, a Meeting Room Finder dis-
tion). The occupancy information can be accessed and
plays a digital, up-to-date overview of all your meeting
reservations made, using a smartphone. Off course
locations and the reservations for the day. Staff can
without impacting the regular use of your current re-
see at a glance when and where a meeting room is
servation system.
Sensors
Adaptable, modular system
> Our small radio sensors enable you to monitor the
> Smart Meetings is a modular system. You only se-
use of a meeting room simply and discreetly. The
lect the components you actually require. The system
sensor information updates both the Meeting Room
can easily be adapted at a later date, should your re-
Finder and your reservation system in real time. Con-
quirements change due to growth, reorganization or
sequently, meeting rooms will be released automati-
other changes. Smart Meetings also integrates effort-
cally if a meeting ends earlier than scheduled or in
lessly with your existing systems. Our designers will
the event of a no-show.
ensure all components correspond perfectly with your
corporate house style. Furthermore, Smart Meetings
can effortlessly be extended with Smart Workplace
and Smart Hospitality, or components thereof.
Destination reached
> Dynamic Meeting Room Signs at each meeting room show the present reservations and welcome delegates as they arrive. Such a room
sign is always up to date and offers clarity for visitors and staff alike. In
addition to which, it prevents a reserved meeting room accidentally
being used by a different group. Staff can also use the Meeting Room
Signs to reserve the room (kiosk function).
Management & Analysis
> Simple, trouble-free integration of
meeting rooms. Meeting Room Sensors conti-
Smart Meetings into your existing reser-
nuously register the actual use of the rooms.
vation system. This will enable you to
The data is made accessible as comprehensi-
manage the meeting planning using
ble analyses and reports. These will enable you
your own system or the Smart Meetings
to make well-founded decisions regarding the
Agenda. Indeed, with Smart Meetings,
efficient use of your office building in the short,
your facility manager will have an inno-
medium and long-term. This, in turn, will bring
vative resource management tool at
improved efficiency and savings on accommo-
their disposal, giving them real-time in-
dation costs within reach.
sight into the efficient use of the various
What Smart Meetings offers you
> Optimum use of the meeting capacity
> Monitoring and analysis
> Higher level of hospitality
> Fact-based decisions & savings
> User-friendly, efficient procedures
> An enhanced professional image
> Well-informed staff and visitors
Hardware
venue brain
dispatcher
information
displays
media player,
kiosk
wifi
meetingroom
signs
color, wifi, kiosk
intranet
meetingroom
signs
wireless &
battery powered
sensor
gateway
firewall
management
sensors solar powered
> Meeting Room Signs
> Meeting Room Finder (Kiosk)
> Welcome Display
> Information Display
> Meeting Room Sensors
> Radio Gateways
> Server
Also for you
> Smart Meetings improves the user friendliness of your
hospitals and shared office buildings. Smart Meetings
building and enables you to make significantly more effi-
is also very suitable for use in buildings with multiple
cient use of the meeting rooms. This concept is ideal for
lecture rooms such as universities and colleges.
medium-sized and large organisations with diverse meeting rooms, such as government offices, conference centres,
Smart Hospitality and Smart Workplace
> Smart Meetings is a very user-friendly concept. Are you looking to improve your organisation’s level
of hospitality? Extend Smart Meetings with Smart Hospitality. The user-friendly Smart Hospitality will
conveniently and clearly show your visitors the best route to their meeting room. Or combine Smart
Meetings with Smart Workplace. This will enable you to make even more flexible use of office space,
increasing the efficiency of your building and reducing operating costs. Enquire about the possibilities.
We’d love to tell you more.
The functionalities
Discreet registration of meeting room occupancy
Dynamic, up-to-date occupancy information
Smart Signs Solutions bv
Information provision at entrances, outside meeting rooms and via smartphones
Reservations can be made on site via interactive displays (Kiosk)
All Displays and Signs in corporate house style
Interactive statistic analysis
Integration with existing reservation system
Hengelosestraat 583
7521 AG Enschede
tel. +31 (0)53 89 00 480
www.smartsigns.nl
[email protected]