to our BtoB leaflet - Mini

Event file - 2015
Yael Dethy – Event Manager Mini-Europe
 02/474.13.13 / Dir. 02/474.13.28
[email protected]
Nathalie De Baerdemaecker
 02/474.13.13 / Dir. 02/474.13.18
[email protected]
www.minieurope.eu
Mini-Europe Event file 2015
Table of contents
Mini-Europe............................................................... 2
Why organize your event in Mini-Europe? .................. 2
Introduction .............................................................. 3
The Park ..................................................................... 3
The infrastructure ..................................................... 3
Rooms................................................................... 3
Equipment ............................................................ 3
Decoration ............................................................ 3
Parking.................................................................. 3
Catering options ........................................................ 3
The animations .......................................................... 3
References by type of event ....................................... 4
The rooms ................................................................. 5
Room configuration 2015: capacity in persons ......... 5
Remarks ..................................................................... 5
Rates 2015 ................................................................. 6
The park (prices in euro, inc. 6% VAT)....................... 6
Prices cash desk (inc. 6% VAT) ............................. 6
Presale tickets (excl. 6% VAT)............................... 6
Evening visit without room rental ....................... 6
Joint Promotion actions ....................................... 6
The infrastructure (prices in euro, excl. 21% VAT) .... 7
Remarks:............................................................... 7
Catering ..................................................................... 7
The animation: (prices excl. VAT) .............................. 7
Food & Beverage formulas ......................................... 8
Formulas and prices via caterer .................................. 9
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Mini-Europe Event file 2015
Mini-Europe
The most beautiful miniature park in Europe that gives a European dimension to your event. The
park is situated right next to the world famous Atomium. In Mini-Europe you can find monuments
recreated down to the smallest detail on a scale of 1/25th. Even on scale the monuments are very
impressive, the Eifel Tower for example has a height of 13 meters and exceeds the height of a three
story building.
In this unique surrounding with easy access and parking
facilities we can offer you a 100% exclusivity in 3 different
rooms with view on the park. In the evening, after regular
opening hours, you can even enjoy the park in entire
exclusivity.
In total we can welcome up to 700 guests in the rooms, if you
wish to organize an event for more guests we also have
possibilities to provide extra tents. Once the evening falls the
park is illuminated by a thousand and one lights and we offer
the possibility to organize exclusive fireworks.
Mini-Europe can host cocktail parties, staff parties, family
days, seminars, product presentations, press conferences etc.
Why organize your event in Mini-Europe?
- Europe is a very current topic. Linking your message to this theme could benefit only
the effectiveness of your communication
- Relaxation: choosing a sympathetic and welcoming setting can generate a greater
-
openness of your guests
Personalizing the park in your colors and decorating it for the duration of your
event means a visual reinforcement of your presence
- The central location in Belgium as well as the easy accessibility via the Brussels Ring
-
The parking: Mini-Europe is located near the exhibition center of Brussels. This
complex features an impressive parking infrastructure that offers enough parking
space
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Mini-Europe Event file 2015
Introduction
The Park
Europe ... a theme that is still relevant today, the key to the success of your event!
Personalize the Mini-Europe park with your colors and publicity (flags, banners,
displays,...). More so, by organizing an evening activity you offer your guests the chance to
experience this unique framework under the magical atmosphere of a thousand and one
lights. The visit to the park can be done accompanied by guides or free at your own tempo.
The catalogue (available in 11 languages) is will be your guide to the visit. Crossing Europe
in Mini-Europe takes only 100 minutes.
A fireworks creates the necessary magical atmosphere to make your event something
unforgettable.
The infrastructure
Rooms
The infrastructure consists of 4 rooms which represent a total area of 835m², and a
maximum capacity of +/- 500 persons seated and 1,000 persons standing. Almost all rooms
are in direct contact with each other and are equipped with chairs and tables according to
your needs.
Equipment
The audio visual equipment includes a large screen TV, a projector, a video, a DVD player,
an overhead projector, flipchart and sound system for background music. If desired, we also
have a wireless microphone at your disposal.
Decoration
The decoration possibilities are extensive and can be adjusted following your requests.
Parking
Parking T of the Exhibition Palaces is less than 5min. walking distance of Mini-Europe.
Places are paying (€ 5 per car: January 2014), but can be reserved in advance.
Catering options
Mini-Europe has its own catering service that satisfies your specific requirements, and
offers you various catering formulas. Try to imagine how your guests will admire a
spectacular firework show from the terrace with a glass of mulled wine in hand or how they
celebrate an exotic evening party in the summer around a barbecue.
The animations
Mini-Europe, can make you several proposals concerning the animation for your event;
musicians, interactive animation, a firework show,...
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Mini-Europe Event file 2015
References by type of event
P.R.-cocktail with buffet
De Standaard, Europees Parlement (P.P.E.), Jupiler, Renault, Volkswagen, Novo Nordisk,
Belgacom, Touring, TMAB, D’Ieteren, Roularta Media Group, Stepstone, Schindler, WascoCentratec,…
Press conference
Europees Parlement, Urbain en Chabert, VTM, PSG, De Speelgoedbeurs, Pecotex, Special
Olympics, Uitgeverij de Standaard
Dinner
Koninklijke Belgische Vereniging van Verzekeraars, Lions Club, Janssens Pharmaceutica,
Procter&Gamble, Schneider, Deutsche Bank, Nationale Bank van België, Generali, Fintro,
Media Markt, Mitsui & Co, Straumann, EFA (Europese Federatie Rijscholen), Deloitte
Radio- and television recording
Télé Bruxelles "week-end compris", Tele Kwinto, VRT “Vlaanderen Vakantieland”, VRT
“1000 Zonnen & Garnalen”, VRT “Man Bijt Hond”, VRT “Thuis”, CANVAS “Weg met de
Soete”, VTM “Aspe”
Staff party
Coca-Cola, DHL, Ericsson, Elly Lili, Eurocard Mastercard, Nationale Loterij, Mercedes Europa,
Sandoz, Tupperware, UAB, Worldwide Express, Axus, Bull, Hilton Brussels,C&A, Siemens,
Randstad, Flanders Investment & Trade, Club nv, Hilton Hotel, Hotel Amigo, Air France KLM,
Adhesia, Moore Stephens Verschelden, Swissport
Customer day or Family Day
Coca-Cola, Fiat, La Libre Belgique, Thomas Cook, Jetair, MSD, Electrabel, Centric, Child
Focus, Vlaamse Stichting Verkeerskunde, Health Care Interim, Belgian Post International,
Epacar NV, Exxon Mobil, Ikea, Dexia (Belfius), Rekenhof, Adminfo (Europese Commissie),
New product launch
Belgacom-Proximus, Brouwerij Leffe, Côte d'Or, Kritak, Lexus, Martini, Philips Whirlpool,
Philips, Sony Belgium, Van Havere (Rosières), Thomas Cook Belgium
Seminary
Belgacom, Iglo Ola, Kodak Belgium, Upjohn, Vulga, Leroy Merlin, Solvay, Proximus,
GlaxoSmithKline, TMAB, McAfee, Pollux, E-Twinning, Agoria
Santa-Claus or Christmasparty
Interpartner Assistance, Gemeente Evere, Lilly, FNAC, Schering Plough, Pfizer, CIT Blaton
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Mini-Europe Event file 2015
The rooms
Room configuration 2015: capacity in persons
Room/Capacity
Seminary/
Conference
Cocktail
Dinner or
seated buffet
Surface (m²)
Restaurant
-
300
200
250
Covered terrace
-
250
160
185
100
150
75
100
-
200
-
300
Delors*
Expo Spirit of
Europe
*The Delors room also has a non - covered terrace of 175m² with a view of the park.
Remarks
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The restaurant and covered terrace are on the ground level with views of the park
The restaurant and the J. Delors room are the only heated rooms. Of course, all
rooms can be equipped with additional lighting and heating.
During opening hours only the following room can be offered in exclusivity, the
room 'Jacques Delors'. Depending on the size of the event, the other rooms can also
be offered in exclusivity during opening hours subject to agreement (not valid for
the park)
Provided placing additional tents, an additional area of 370m² can be created, in
other words 350p. seated or 550p. This requires additional costs (basic structure,
wooden floor + carpet, lighting, heating, etc. on request)
Since May 2003, we have a unique exhibition "Spirit of Europe". This interactive,
instructive and entertaining exhibition can also be used for your cocktails.
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Mini-Europe Event file 2015
Rates 2015
The park (prices in euro, inc. 6% VAT)
Prices cash desk (inc. 6% VAT)
Type
Adult
Child < 12 years
Child < 1m20
Individual
€ 14,50
€ 10,80
Free
Group (min. 20p.)
€ 12,20
€ 7,60
€ 5,60
Presale tickets (excl. 6% VAT)
Number
20 – 250
251 – 500
501 – 1000
1001- 2000
2001 – 5000
>5001
Child < 12 year
Inc. VAT
Excl. VAT
€ 8,80
€ 8,30
€ 8,80
€ 8,30
€ 8,80
€ 8,30
€ 8,36
€ 7,89
€ 7,92
€ 7,47
€ 7,48
€ 7,06
Adult
Inc. VAT
€ 12,20
€ 10,98
€ 10,37
€ 9,76
€ 9,15
€ 8,54
Excl. VAT
€ 11,51
€ 10,36
€ 9,78
€ 9,21
€ 8,63
€ 8,06
For events of one day these rates do not apply.
Evening visit without room rental but after opening hours (excl. VAT)
Fixed amount:
Number of people included:
Additional persons:
Max. duration of the visit:
Price guided visit (optional):
€ 1.550
90
€ 11,51 / person
2h00
€ 61,16 per group of max. 25 persons
Exclusivity possible
Joint Promotion actions
The value of the discount depends on various criteria such as visibility, period, distribution
and circulation.
Proposal on request
Annual closure from begin January to 14 March 2015
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Mini-Europe Event file 2015
The infrastructure (prices in euro, excl. 21% VAT)
Room
Price
Access included
Restaurant
€ 2.382
155
Covered terrace
€ 2.382
155
Restaurant + covered
terrace
€ 3.688
250
Delors
€ 1.320*
90
Spirit of Europe
€ 1.885
130
* Supplement of € 250 for the permanence of a technician Mini-Europe, if required for the type of
event.
Additional entries are charged at € 11.51 / person (excl. 6% VAT)
Remarks:
 Mini-Europe cannot guarantee exclusivity of the park during the opening hours, but
you will benefit of exclusivity for the room you rent.
 If the event takes place after opening hours, a rate of € 100 for a hostess that will
control the access will be added to the rent.
 An additional fee of € 250 / hour will be charged to the rent after 2 am.
Catering
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To use our caterer, ask us for the various catering formulas; receptions, buffets,
walking dinners, etc.
If you want to use your own caterer, we will ask a corkage fee of € 6/p.
The animation: (prices excl. VAT)
The prices fluctuate greatly depending on the reputation of the artists.
Some suggestions:
 A table magician or a caricaturist: +/- € 300
 A firework show(+/-7 min.): from € 2.000
 Music band: from € 650
 …
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Mini-Europe Event file 2015
Food & Beverage formulas

Coffee break (€ 4,20 /p.)
o Coffee, tea, hot chocolate, fruit juice
o 2 pieces of cake per person

Breakfast (€ 7,50 /p.)
o Coffee, tea, hot chocolate
2 pastries per person (croissants)
Biscuits
Fruit juice

Bite to eat
o Sandwiches
Small or large (6 per person)
o Classic sandwiches (small: from € 1,30 /sandwich / large: from € 3 /
sandwich)
o Deluxe sandwiches(small: from € 1,65 /sandwich / large: from € 4,60 /
sandwich)
o Surprise bread (€ 75 / bread)
Enormous farmer’s bread filled with +/- 60 small sandwiches

Beverage package (max. 2 hours, € 5,90 / p.)
o Beverage package to go with a bite to eat: water, red and white wine, rosé,
beer, fruit juice, soft drinks. This all unlimited during the course of the meal.
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Mini-Europe Event file 2015
Formulas and prices via caterer
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Cocktail formula (2 hours)
Buffets
o Cold buffet ‘Eveil des sens’:
o Buffet “Grillades et tentations gourmandes”:
o Cold and hot buffet:
o Theme buffet “Les Voyages” (cold and hot):
o Theme buffet « Les Tendances » :
o European buffet (cold):
o European buffet (cold and hot):
o Buffet “ten Belgian provinces”:
Dinner (served at the table):
Barbecue buffet:
€ 25,75
€ 47,50
€ 47,50
€ 51,45
€ 49,70
€ 55,55
€ 47,50
€ 52,25
€ 52,25
€ 49,65
€ 32,00
Prices starting at a minimum of 50 persons, descending prices. Catering file on request.
Price per person, in euro, excl. VAT.
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Less than 50 guests: prices available on request
Descending prices from 125 guests.
Other formulas available upon request.
All formulas have a duration of 3h and include a welcome drink of 30 min.
Drinks during the course of the meal are included
After the meal you can use the open bar (upon request)
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