2009 Vendor Application Form

www.feedyoursoul.to
overview of the festival of india
The 37th Annual Festival of India, a celebration of spiritual experiences
of ancient South Asian culture, is coming to Toronto from July 18th-19th,
2009. Unique to this festival is the seamless integration of thousands of
years of spiritual tradition with modern day lifestyles. Over 40,000
people participate every year in this two-day festival which aims to both
inform and entertain utilizing yoga, spirituality, music, dance and the
arts.
Known as the largest of its kind in North America, Toronto’s Festival of
India kicks off with a colourful parade down Yonge St with three 40-foot
tall floats which are hand-pulled by thousands of participants amidst
drumming, chanting and dancing. The main festival then takes place,
for the remainder of the weekend, on beautiful Centre Island where
attractions include:
 A Free Vegetarian Feast
 A Non-Stop Arts & Culture Showcase
 A One-Day Yoga Festival – “Yoga Meltdown”
 South Asian Bazaar (Marketplace)
 Spiritual Exhibits, Drama and much more!
Arts and exhibits greet the thousands of
attendees at the Festival of India.
about the south asian bazaar
Our South Asian Bazaar continues to be one of the most popular areas
of our festival for the attending public and provides an excellent
opportunity for you to sell your products and promote you or your
organization. The bazaar typically features both vendors and goods from
all over the world and is located in one of the most high-traffic areas of
the festival site. For more information regarding the nature of the
goods and services that meet festival guidelines, please see the contract
enclosed at the end of this package.
A vendor making the most of his space!
benefits of being a vendor
As mentioned above, the Festival of India draws close to 40,000 people
every year. The festival has seen consistent growth in both attendance
and participation over the last several years.
Vendors can certainly benefit from the high levels of exposure for their
products and/or services at this vibrant and colourful outdoor event.
While the festival has grown substantially, the vendor fees have
remained very competitive as we feel that the South Asian Bazaar is one
of the key attractions of the festival and thus should be open to as many
potential vendors as possible.
www.feedyoursoul.to
A happy vendor, ready to receive the
public!
yonge-dundas square
Last year, as a new initiative, the Festival of India featured a pre-festival
at Yonge-Dundas Square during the week before the actual Festival
India, to give the City of Toronto a preview of what was to come.
Festivities at Yonge-Dundas Square, located in the heart of downtown
Toronto, included yoga demonstrations, exhibits, live entertainment
and an unforgettable evening concert.
Yonge-Dundas Square is located at one of Canada’s busiest
intersections. The Square is adjacent to the Toronto Eaton Centre,
Canada’s busiest shopping centre and top tourist destination with over
52 million visitors annually.
Yonge-Dundas Square, located in the heart
of downtown Toronto.
Due to the overwhelming success of the pre-festival at Yonge-Dundas
Square last year, this year's pre-festival has been scaled up! As a new
initiative, we will be having a limited number of vendor spaces available
at this prime location. This year’s pre-festival will take place on
Monday, July 13th, 2009
If you are interested in learning more about becoming a vendor at the
pre-festival at Yonge-Dundas Square, please feel free to contact us for
details.
contact us
If you are interested in learning more about becoming a vendor or have
any questions and/or concerns, please feel free to contact us:
Vijay Teli
Vendor Coordinator
Festival of India (Toronto)
(647) 680-4127
[email protected]
www.feedyoursoul.to
An example of a vendor table, stocked with
all sorts of goods.
Saturday, April 11, 2009
Re: Vendor Application for Festival of India (Toronto) 2009
Dear Potential Vendor,
On behalf of the 2009 Festival of India Organizing Committee, we would like to invite potential vendors to
apply for space in the South Asian Bazaar (vendor area) at the 37th Annual Festival of India, sponsored
by ISKCON Toronto, to be held on July 18-19, 2009. Our South Asian Bazaar continues to be one of the
most popular areas of our festival for the attending public and provides an excellent opportunity for you to
sell your products and promote your business or organization.
To reserve vendor space, both the vendor contract and the vendor fee must be completed and paid in full
no later than June 10, 2008. The vendor fee, based on the chosen vendor package, must be paid by
certified cheque, bank draft or money order (in Canadian funds), payable to ISKCON Toronto, and
should indicate "Festival of India 2009 Vendor Fee" in the memorandum area. Please note, cash will
not be accepted.
Vendor booths will be assigned on a first come first served basis. This year, as a new initiative, potential
vendors have the opportunity to choose between Standard, Double and Deluxe Packages with respect to
vendor space, details of which can be found within the contract.
Space is limited, so we ask for your prompt reply with respect to this matter. If you would like to formally
reserve vendor space and agree to the terms of the agreement (listed within the contract), please initial
the bottom of this page, fill out the application form on the following pages, and provide the required
funds.
All individuals or parties who decide to sell any goods or distribute materials without the consent of the
Festival of India Organizing Committee will be removed from the festival site.
If you have any further questions and/or concerns, please feel free to contact me by phone at (647) 6804127 or via email at [email protected].
Thank You,
Vijay Teli
Vendor Coordinator
Festival of India (Toronto)
(647) 680-4127
[email protected]
Vendor Initials:
__________
FOI Committee:
__________
2009 Vendor Application Form
Part I - Vendor Information (Please Print)
Contact Name:
_______________________________________________________________
Business Name: _______________________________________________________________
Address:
_______________________________________________________________
_______________________________________________________________
Telephone:
______________________
Email:
________________________
Fax Number:
________________________
Please describe, in detail, what goods and/or services you will be providing. Please note that (a) the
selling of food products is not permitted, (b) potential vendors should carefully review items 8 and 9 under
Terms and Conditions and (c) potential vendors are encouraged to provide as much detail about the
goods and/or services they will be providing as items must meet the approval of the Festival of India
Organizing Committee.
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Vendor Initials:
__________
FOI Committee:
__________
Part II – Vendor Package Choice
This year, as a new initiative, potential vendors have the opportunity to choose between Standard,
Double and Deluxe Packages with respect to vendor space, details of which can be found below. Please
indicate the package of your choice.
Vendor Packages (indicate your package of choice)
Standard Package – $250


Vendor space consisting of one single standard size (6 ft x 2 ft) table located in the
main Vendor Tent.
Two chairs will also be provided.
Double Package – $325
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Vendor space consisting of two standard size (6 ft x 2 ft) tables located in the main
Vendor Tent.
Four chairs will also be provided.
Deluxe Package – $450
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
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Vendor space consisting of a full (10 ft x 10 ft) tent, located adjacent to the main
vendor tent.
Three standard size (6 ft x 2 ft) tables.
Four chairs will also be provided.
Standard Package
Double Packages
(configuration one)
Deluxe Packages
Double Packages
(configuration two)
Vendor Initials:
__________
FOI Committee:
__________
Part III - Terms & Conditions of Agreement
The following are the terms and conditions of this agreement. Any breach of these conditions will result in
the removal of the vendor from the festival site with no monetary refund:
1) The vendor fee is to be paid in full to ISKCON Toronto. The vendor fee is to be paid no later than
June 10, 2008. Payment must be made by certified cheque, bank draft or money order (in Canadian
funds), payable to ISKCON Toronto, and should indicate ‘Festival of India 2009 Vendor Fee’ in the
memorandum area. Please note, cash will not be accepted.
2) Upon vendor fee payment and application approval by the Festival of India Organizing Committee, no
refunds of vendor fees will be issued.
3) Vendors are responsible for transporting their own paraphernalia to and from the festival site and
must ensure that their location is left in a clean state upon leaving. Vendors are not permitted to take
vehicles across to Centre Island.
4) Vendors shall be present at the festival site, ready for the public, from 12pm-8pm on Saturday, July
th
th
18 , and from 12pm-5pm on Sunday, July 19 . Vendors are not to arrive at the festival site for setup
before 10am on both days.
5) Vendors will be provided with a specified location on the festival grounds to set up their
paraphernalia. Vendor locations will be pre-determined by the Festival of India Organizing
Committee.
6) Space and tables are provided as stated in the Part II of this application form. Vendors are NOT
permitted to bring their own tables to the festival site.
7) Vendors are not to distribute promotional materials outside of their designated spot in the vendor
area.
8) Vendors are NOT to bring, consume or sell any alcohol, cigarettes and/or meat products (gelatin,
eggs, or other non-vegetarian items) on the festival site, as it is contrary to the religious context of the
festival and is not permitted.
9) ISKCON Toronto and the Festival of India Organizing Committee reserve the right to prohibit specific
goods and/or services if they conflict due to the ethical and religious basis of the festival.
10) ISKCON Toronto and the Festival of India Organizing Committee will not be held accountable for
weather conditions that hinder or prevent the vendor from proceeding with their involvement at the
festival; or which hinders the number of attendees at the festival.
11) Festival of India does not provide storage space. Vendors are not to leave any paraphernalia
overnight at the festival site. Any paraphernalia left unattended is done so at the vendors own risk.
12) ISKCON Toronto and the Festival of India Organizing Committee will not be responsible for any
damage or loss of any vendor’s property or paraphernalia at any point in time.
13) The Festival of India committee reserves the right to revise the terms and conditions of this
agreement, in which case, the vendor will be provided with reasonable notice.
I have read, understood and will comply with the above listed conditions:
x_________________________________
Vendor Name (Please Print)
_________________________________
Festival of India Committee Member
x_________________________________
Signature
_________________________________
Signature
x_________________________________
Date
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Date