The Well Connected Toolkit - Perth and Kinross Council

The Well Connected Toolkit
Produced by Perth and Kinross Change Fund Partnership
Contents
Introduction to Well Connected and ALISS
Page
2
Asset Mapping
2
Getting started
2
Why use the ALISS Engine
3
Do Some Mapping
4
The Express Workshop
6
The Full Workshop
8
People who can help you
13
Well Connected Resource Section
14
1
Introduction to Well Connected and ALISS
Well Connected is an index of useful community support that everyone can
contribute to. You can use it to capture and organise knowledge about local assets.
By assets we mean places, activities, services, groups; the many and varied
examples of support that communities offer. When we have asked people in the past
what’s important to them in their communities, they’ve told us about classes, choirs,
books groups, beaches, cafes, videos, poems, books, parks, walks, sports clubs,
views, cycle tracks, church halls. These and many others are examples of the
support that communities offer. Information about these often emerges by simply
asking people – “what do you do to keep well?”
Through a national search engine, ALISS (A Local Information System for Scotland),
Well Connected will turn these discoveries into an online collection of links you can
use to power your own service and share them openly on the web for everyone else
to use.
Asset Mapping
We gather discoveries through a process called asset mapping. We use asset
mapping to discover examples of local resources that can be converted into online
records in ALISS.
It’s easier to describe these things by giving them a location (when they have one).
For the ALISS engine it’s important because it likes to record location. When we’re
talking with people about what they do and where they go, location is an important
part of describing an asset, so we usually draw or use a map.
The result is a rich picture of what our local communities have to offer and a
growing data set that can be used to enhance existing information services and
create new ones.
Getting Started
Whilst this process is mostly about getting people together and having useful
conversations, NOT about technology, it will probably help if you take time to learn a
little bit about ALISS by checking out the website at www.aliss.org.
You can use this resource to get started with:

discovering examples of local support using asset mapping
2


creating an online collection of your discoveries by adding them to Well
Connected
thinking about how you might want to use this new picture of your local
community that you’re creating...
Why use the ALISS engine
Unlike many other collections, the ALISS engine is an index of records created and
managed by its users. Local communities can use it to create their own collections of
resources that are meaningful to them. By simply pointing to, not reproducing, the
original sources of information, ALISS records are much less likely to be out of date.
3
Since the ALISS engine makes these discoveries openly available on the web, local
and national services can use them to provide information based on real, live
experience. It turns local knowledge into shareable, open data.
Do some mapping
Community Asset Mapping is a simple, fun exercise to do with friends, colleagues,
conference delegates… you can do this too, with just a few people or a large group.
4
There are a range of activities that you can build into this and you can do as many
or as few as you like. By asking the question “what helps you to keep well?” you’ll be
inviting participants to think about, discuss and share their own personal experiences
and recommendations of activities, places, organisations or other examples of what
they do to be healthy and happy.
We have include some ideas on how to run short and longer asset mapping
workshops – but you may come up with other ideas about how to do this, but the
important thing is to have conversations with people and communities to find out
what is available to help people feel good and well.
You will have your own reasons to do some asset mapping, but ultimately we hope
you will collect useful information about resources in your area and add it to Well
Connected.
If you already have a list of local links and you don’t need or want to map, then skip
straight to thinking about adding them to Well Connected and the ALISS database.
You can do this by using the contact details of people who can do this for you on the
page, or become a contributor to Well Connected yourself, by following the simple
instruction found at www.aliss.org. If not you can easily run your own workshop to
make some local discoveries, but do have a think about what you’d like to achieve.
5
Well Connected
Perth and Kinross
Information on all this….. Goes to Well Connected …. Then to anyone who wants it
The Express Workshop
If you only have a short period of time to take this forward why not try an express
workshop. You could do this by incorporating it into other activities or groups you
take part in or even a simple lunchtime activity with colleagues.
In a short time you can plan to achieve this:

Briefly describe Well Connected and its approach
6






Have participants discussing and sharing information and stories about local
assets with each other
Share group’s discoveries on a map
Reflect as a group what they’ve discovered
Reflect on the importance of community assets
Invite participants to take the same approach
Gather data to add to the ALISS Engine
It will help if you have had a look around ALISS ahead of time. Take a look at
www.aliss.org, browse the index, sign up for an account, add a resource or two. It’s
not compulsory, you can skip this, but it won’t take long and it’s likely to make it
easier to think about how you might want to use the information you discover by
mapping. The aim after all, is to collect some local information and make it more
findable on the web using Well Connected.
Follow the 5 simple steps below to carry out an express workshop
Step 1: Introduction to Well Connected, it’s aims and asset mapping
(5 mins)
Here are some ideas for key points to introduce the session -- and add context that
is relevant to your event/ audience.
You can begin by introducing the group to the idea that we all use local resources to
keep well – explain that some of these may be labelled as health-related but many
may not. Give a few examples – a community centre that hosts support groups and
dance classes, a quiet place to sit away from the busy high street or perhaps joining
a choir.
You may want to use these bullet points to help you explain Well Connected:





Well Connected is an online index of useful community support and resources
that everyone can contribute to.
We use the ALISS Engine to capture information about local assets, based on
lived experience, creating digital records that are shared openly on the web for
everyone to use.
We are going to explore local resources with each other and share our ideas on a
map.
We’ll then take the discoveries and turn them into records in the ALISS Engine
Then we’ll have a think about how we want to use this information.
Step 2: Discussion about keeping well (10mins)
7
Give each participant a copy of “What helps you to keep well?” sheet (available on
page 16 from the resource section) and invite them to discuss in pairs or small
groups and fill in the details about a resource on a sheet of paper (encourage
drawing!) after 10 minutes or so invite the groups to share their discoveries with
each other.
Step 3: Share experiences on a map (20mins)
Invite participants to draw a map of the area that is relevant to them. If they’re all
from the same area that should be easy – they can decide how big an area the map
should cover. If you are covering a locality, why not assign a settlement or a village
per table.
Give them plenty of time to draw, share, and discuss. Use straight lines for roads,
blue squiggles for rivers, build Lego buildings, use leaflets as prompts … get
creative! Take lots of pictures and take video if people are willing.
Step 4: Reflect (5min)
Reflect on what you’ve just collectively done: You’ve shared experiences and may
have learned about some new resources. The map is likely to show some useful
examples of good community support. It was (hopefully) relatively easy and
participants could do this themselves.
Step 5: Collect the data!
Remember that you’ll need to collect the ‘What helps you to keep well?’ sheets to
help you complete the data collection submission form (available on page 17 from
the resource section) so the information you have collected can be added to Well
Connected. The people who organise community mapping workshops are
responsible for ensuring they have permission from individuals, group or
organisations who do not have a website before the details can be added to Well
Connected. See the contact details of people who will add the data you have
collected on page 13 or become a contributor to Well Connected yourself, by
following the simple instruction found at www.aliss.org.
The Full Workshop
If you can devote a good amount of time (a couple of hours, a half-day session) to
think about local community resources, you can plan to achieve quite a bit more
than in the express workshop!
Plan Ahead
8
What do you want to achieve by holding this workshop? It really helps to think
about this in advance and we have included a planning template (available on page
22 from the resource section) to enable you to think things through.
It will help if you have had a look around ALISS ahead of time. Take a look at
www.aliss.org, browse the index, sign up for an account and have a go at adding a
resource or two. It’s not compulsory, you can skip this, but it won’t take long and it’s
likely to make it easier to think about how you might want to use the information
you discover by mapping. The aim after all, is to collect some local information and
make it more findable on the web using Well Connected.
Outcomes
You can expect to:









Briefly describe Well Connected and its approach
Have your participants discussing and sharing information and stories about local
assets with each other
Share the group’s discoveries on a map
Reflect as a group on what you‘ve discovered
Reflect on the importance of community assets
Encourage participants to take the same approach
Encourage participants to add data
Explore with participants how they can use data in Well Connected to drive
existing information services
Explore with participants how they can use Well Connected to start to design a
new service
Step 1: Setting up
Divide participants into manageable groups – say 6 – 10 people in each. You’ll need
a table per group – and a large sheet of paper taped down to each table (covering it
if possible). Leave plenty of supplies on tables – post-its, pens, labels, lego, anything
creative!
Step 2: Introduce yourselves
Ever wondered who’s sitting next to you? It always helps to break the ice and say
hello.
9



give participants blank stickers and ask them to make their own badges –
gets discussion going!
invite them to fill in getting to know you sheets (available on page 15 from
the resource section) – encourage drawing!
Ask them to use these to introduce each other…
Step 3: Introduction to Well Connected, it’s aims and asset mapping
Here are some of the key points to introduce to the session – add context that is
relevant to your event/audience.
You can begin by introducing the group to the idea that we all use local resources to
keep well – that some of these may be labelled as health-related but may not be.
Give a few examples – a community centre that hosts support groups and dance
classes, is a quiet place to sit away from the busy high street or perhaps joining a
choir. Here are some useful prompts to help describe Well Connected and get the
mapping started.








Well Connected is an online index of useful community support and resources
that everyone can contribute to.
We use the ALISS Engine to capture information about local assets, based on
lived experience, creating digital records that are shared openly on the web
for everyone to use.
Information about these resources is often discovered by simply asking
people – “what do you do to keep well?”
The resulting combination is a rich picture of what our local communities have
to offer – it can be used to enhance existing information services or create
new ones.
Unlike other local directories, Well Connected is an index of records created
and managed by its users.
Local communities can use it to create their own collection of resources that
are meaningful them.
By simply pointing to, not reproducing, the original sources of information,
Well Connected records are much less likely to be out of date.
During the next 30 minutes or so we’re going to explore local resources with
each other and share our idea on a map.
Step 4: Discussions about keeping well

Give each participant a copy of the “what helps you to keep well?” sheet
(available on page 16 from the resource section) and invite them to discuss in
pairs or small groups. Fill in the details about a resource on the sheet
(encourage drawing!)
10

after 10 minutes or so invite the groups to share discoveries with each other.
Step 5: Share experiences on a map
Invite participants to draw a map of an area that is relevant to them. If they’re all
from the same area that should be easy –they can decide how big an area the map
should cover. In some areas we’ve assigned a town per table etc.
Give them plenty of time to draw, share and discuss. Use straight lines for roads,
blue squiggles for rivers, build lego buildings, use leaflets as prompts… get creative!
Take lots of pictures and video if people are willing.
After a while, invite the group to tour the tables and share what they’ve all
discovered.
Step 6: Reflect
Reflect on what you’ve just collectively done:


you’ve shared experiences and maybe learned about some new resources.
The map is likely to show some useful examples of good community support.
It was (hopefully) relatively easy and participants could do this themselves
To encourage them to do so:
11




hand out the information leaflet about Well Connected and ALISS (available
on page 18 &19 from the resource section)
Ask the other groups to think about NEW services that might be developed
using this information that you have. Again, give them story boards to draw
their ideas – or just big pieces of paper…
Invite everyone to think into the future! If you imagine the world five years
from now, what will have changed if these ideas come to fruition? You can
use newspaper front pages (available from page 21 from the resource
section) to prompt groups to this think through…
Ask groups to distil their thoughts into one idea to ‘pitch’ to everyone.
Step 7: Collect the data!
Remember that you’ll need to collect the “what helps you to keep well?” sheets to
help you complete the data collection submission form (available on page 17) from
the resource section) so the information you have collected can be added to Well
Connected. The people who organise community mapping workshops are
responsible for ensuring they have permission from individuals, groups or
organisations who do not have a website before the details can be added to Well
Connected. See the contact details of people who will add the data you have
collected on page 13 or become a contributor to Well Connected yourself, by
following the simple instruction found a www.aliss.org.
Step 8: Discuss how you’ll use the data
Another way of putting this is, “So What?” We’ve discovered these local resources,
but how will we make this data work for us? Here are some ideas for prompting
discussion:





Ask some groups to discuss how EXISTING services could be ENHANCED if
the assets discovered were to be incorporated. Provide them with storyboards
(available on page 20 from the resource section) to draw their ideas!
ask other groups to think about NEW services that might be developed using
this new information that you have.
Again, give them storyboards (available on page 20 from the resource
section) to draw their ideas – or just big pieces of paper…
Invite everyone to think into the future! If you imagine the world five years
from now, what will have changed if these ideas come to fruition? You can
use the Newspaper front pages (available on page 21 from the resource
section) to prompt groups to think this through…
Ask groups to distil their thoughts into one idea to ‘pitch’ to everyone.
12
Step 9: Wrapping up
Provide some space at the end of the workshop for people to talk about the services
that they provide – it’s a rare opportunity to talk to this gathering of key community
connectors! Invite brief descriptions of new services that have recently started or are
about to start…
Maybe wrap up with some general group discussion / sharing / networking time …
explore who might like to take some of the ideas forward.
13
People who can help: Adding your data to Well Connected
Vision PK
Tel: 01738 626969
Voluntary Action Perthshire
Tel: 01738 567076
Perth and Kinross Council
Tel: 01738 476771
Additional guidance on community asset mapping
Andy Moir, Perth and Kinross Council
Tel: 01738 476797
Jackie Doe, Healthy Community Collaborative
Tel: 01738 473443
Suzie Burt
Perth and Kinross Council
14
Well Connected Resource Section
Work sheets
Page
Getting to know you
15
What helps you keep well?
16
Data collection submission sheet
17
Well Connected Guide
18,19
Storyboard
20
Newspaper front page
21
Planning ahead template
22
15
I am….
I like to…..
I do…..
I use (circle) ….and for what?
ConveCr
CONVERSATIONS
16
What helps you keep well?
Description (tell us about it or draw it)
Website
Tags/Keywords that help describe it
Location
17
Well Connected Data Collection Submission Sheet
Name of Organisation, Group or Place:
How can we get in contact? Address, Telephone (Including any web addresses, Facebook,
LinkedIn, Twitter, etc.)
Can you tell us about what is offered?:
Please circle where your organisation fits into the 5-Ways to Wellbeing (as many as you
like):
Connect … (with people around you)
Be active … (in your own way)
Take notice … (what is going on around you)
Keep Learning … (Try something new)
Give … (your time to others)
Tags – (single individual words to help describe the service, project, organisation and place.)
MENTAL HEALTH
VOLUNTEERING
SPORT
CRAFTS
DRAMA
GARDENING
COUNSELLING
ART
ANIMAL WELFARE
YOUNG PEOPLE
COMMUNITY
IT SUPPORT/ACTIVITY
MEDIA
PLEASE ADD YOUR OWN TAG(S) ……………………………………………………………………………..
Are you happy for your details to be added to Well Connected? Y/N
Can we use stock photos (from internet) of your organisation? Y/N
Sign and Date:
Your contact details:
Please return to:
[email protected]
18
Well Connected Perth and Kinross –
access to local support information, enabling
people find things in communities that help
them feel good.
What is Well Connected Perth and Kinross?
Well Connected Perth and Kinross is an online index of useful community support
and activities, services, groups, walks, cafes etc, the many and varied examples of
support that communities offer. Well Connected Perth and Kinross use a national
search engine called ALISS (A local information system for Scotland) to enable
people in Perth and Kinross to access information. Try Well Connected Perth and
Kinross at www.pkc.gov.uk/wellconnnected
Well Connected Perth and Kinross and Community Capacity Building
Community support that can help us to live well is all around us, but how do we find
out about it? We might find local resources through word of mouth or from a
community centre or library notice board, but it is often difficult to find online. Using
Well Connected Perth and Kinross can bring all this information together in one
place. Everyone can contribute to this information hub. We can all use it to capture
and organise knowledge about local resources. By using the ALISS search engine
to turn these discoveries into online collections of links we share them openly on the
web for everyone to use, through Well Connected Perth and Kinross
The result is a rich picture of what our local communities have to offer and a growing
information base that can be used to enhance existing information services – and
create new ones.
Well Connected
Perth and Kinross
Information on all this….. Goes to Well Connected …. Then to anyone who wants it
19
Why use Well Connected Perth and Kinross?
Well Connected Perth and Kinross can add value to our organisation’s collection of
local information:




It makes local resources more visible on the web
It can extend the reach of your information – the ALISS search engine
shayour local links with others around Scotland who can incorporate them into
their own services
You can use resources from other Well Connected Perth and Kinross users
Well Connected Perth and Kinross enables the development of new
information services that draw from this diverse and growing collection of local
information.
Who can use Well Connected Perth and Kinross?

Everyone can search and use the information within Well Connected Perth
and Kinross at www.pkc.gov.uk/wellconnected
Getting involved with Well Connected Perth and Kinross – how to join in
Contribute data – If you already collect local links and want to make the information
easier to find, consider adding the data to ALISS search engine and sharing it with
others.
Run a workshop – You could help to run a workshop and collect examples of local
resources, we call this Community Asset Mapping.
Help Well Connected Perth and Kinross to run smoothly – There’s a lot to do to
keep Well Connected Perth and Kinross working well. We always welcome help with
working on Well Connected Perth and Kinross data.
Well Connected Perth and Kinross in your area
Well Connected Perth and Kinross is currently being developed across Perth and
Kinross through the Perth And Kinross Change Fund Partnership, Reshaping Older
People’s Care, Workstream 4 and a national test site ALISS project at the Loch
Leven Health Centre . The Change Fund Workstream 4 has created a sub group and
an action plan has been developed to enable staff and communities to help grow the
Well Connected Perth and Kinross information hub across Perth and Kinross.
If you are interested in getting involved in growing Well Connected Perth and Kinross
in your areas please contact [email protected]
For more information on ALISS please visit:
http://www.aliss.scot.nhs.uk
20
Storyboard Sheet
1
2
3
4
5
6
21
THE DAILY NEWS
The world’s favourite newspaper
Date:
22
Helping you to plan ahead
Before:
After:
Our Key Aim is to:
Planning
Organising
Decide your aims
Practicalities




 tools and materials
 reporting
 where/when/who/how
best hopes?
who are key people to involve?
what exists already?
tie in with another event?
Event
Activities
 presentations
 take-away messages
Follow-Up
How to support emerging ideas?
Who will be involved in follow-up?
22