PROFESSIONAL SERVICES AGREEMENT BETWEEN

Transcription

PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF AVONDALE
AND
WHPACIFIC, INC.
THIS PROFESSIONAL SERVICES AGREEMENT (this “Agreement”) is entered into
as of March 2, 2015, between the City of Avondale, an Arizona municipal corporation (the
“City”), and WHPacific, Inc., an Alaska corporation (the “Consultant”).
RECITALS
A.
The City issued a Request for Qualifications, EN 14-035 “FY 2014/2015
Professional Consultants Selection List” (the “RFQ”), a copy of which is on file in the City’s
Finance Office and incorporated herein by reference, seeking statements of qualifications from
vendors for professional consulting services.
B.
The Consultant responded to the RFQ by submitting a Statement of Qualifications
(the “SOQ”), attached hereto as Exhibit A and incorporated herein by reference, and the City
desires to enter into an Agreement with the Consultant to provide drainage reports, construction
plans, special provisions and cost estimates for the CDBG Roadway Reconstruction Project
bound by 1st and 3rd Streets from Western Avenue to Main Street in Avondale, Arizona (the
“Services”).
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein by reference, the following mutual covenants and conditions, and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the City and the
Consultant hereby agree as follows:
1.
Term of Agreement. This Agreement shall be effective as of the date first set
forth above and shall remain in full force and effect until September 15, 2015, unless terminated
as otherwise provided in this Agreement.
2.
Scope of Work. Consultant shall provide the Services as set forth in the Scope of
Work, attached hereto as Exhibit B and incorporated herein by reference.
3.
Compensation. The City shall pay Consultant an amount not to exceed
$145,035.82 for the Services at the rates set forth in the Fee Proposal, attached hereto as a part of
Exhibit B.
4.
Payments. The City shall pay the Consultant monthly, based upon work
performed and completed to date, and upon submission and approval of invoices. All invoices
shall document and itemize all work completed to date. Each invoice statement shall include a
record of time expended and work performed in sufficient detail to justify payment.
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5.
Documents. All documents, including any intellectual property rights thereto,
prepared and submitted to the City pursuant to this Agreement shall be the property of the City.
6.
Consultant Personnel. Consultant shall provide adequate, experienced personnel,
capable of and devoted to the successful completion of the Services to be performed under this
Agreement. Consultant agrees to assign specific individuals to key positions. If deemed
qualified, the Consultant is encouraged to hire City residents to fill vacant positions at all levels.
Consultant agrees that, upon commencement of the Services to be performed under this
Agreement, key personnel shall not be removed or replaced without prior written notice to the
City. If key personnel are not available to perform the Services for a continuous period
exceeding 30 calendar days, or are expected to devote substantially less effort to the Services
than initially anticipated, Consultant shall immediately notify the City of same and shall, subject
to the concurrence of the City, replace such personnel with personnel possessing substantially
equal ability and qualifications.
7.
Inspection; Acceptance. All work shall be subject to inspection and acceptance
by the City at reasonable times during Consultant’s performance. The Consultant shall provide
and maintain a self-inspection system that is acceptable to the City.
8.
Licenses; Materials. Consultant shall maintain in current status all federal, state
and local licenses and permits required for the operation of the business conducted by the
Consultant. The City has no obligation to provide Consultant, its employees or subcontractors
any business registrations or licenses required to perform the specific services set forth in this
Agreement. The City has no obligation to provide tools, equipment or material to Consultant.
9.
Performance Warranty. Consultant warrants that the Services rendered will
conform to the requirements of this Agreement and to the highest professional standards in the
field.
10.
Indemnification. To the fullest extent permitted by law, the Consultant shall
indemnify and hold harmless the City and each council member, officer, employee or agent
thereof (the City and any such person being herein called an “Indemnified Party”), for, from and
against any and all losses, claims, damages, liabilities, costs and expenses (including, but not
limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to
which any such Indemnified Party may become subject, under any theory of liability whatsoever
(“Claims”) to the extent that such Claims (or actions in respect thereof) are caused by the
negligent acts, recklessness or intentional misconduct of the Consultant, its officers, employees,
agents, or any tier of subcontractor in connection with Consultant’s work or services in the
performance of this Agreement. The amount and type of insurance coverage requirements set
forth below will in no way be construed as limiting the scope of the indemnity in this Section.
11.
Insurance.
11.1
General.
A.
Insurer Qualifications. Without limiting any obligations or
liabilities of Consultant, Consultant shall purchase and maintain, at its own expense,
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hereinafter stipulated minimum insurance with insurance companies authorized to do
business in the State of Arizona pursuant to ARIZ. REV. STAT. § 20-206, as amended, with
an AM Best, Inc. rating of A- or above with policies and forms satisfactory to the City.
Failure to maintain insurance as specified herein may result in termination of this
Agreement at the City’s option.
B.
No Representation of Coverage Adequacy. By requiring insurance
herein, the City does not represent that coverage and limits will be adequate to protect
Consultant. The City reserves the right to review any and all of the insurance policies
and/or endorsements cited in this Agreement, but has no obligation to do so. Failure to
demand such evidence of full compliance with the insurance requirements set forth in this
Agreement or failure to identify any insurance deficiency shall not relieve Consultant
from, nor be construed or deemed a waiver of, its obligation to maintain the required
insurance at all times during the performance of this Agreement.
C.
Additional Insured. All insurance coverage and self-insured
retention or deductible portions, except Workers’ Compensation insurance and
Professional Liability insurance, if applicable, shall name, to the fullest extent permitted
by law for claims arising out of the performance of this Agreement, the City, its agents,
representatives, officers, directors, officials and employees as Additional Insured as
specified under the respective coverage sections of this Agreement.
D.
Coverage Term. All insurance required herein shall be maintained
in full force and effect until all work or services required to be performed under the terms
of this Agreement are satisfactorily performed, completed and formally accepted by the
City, unless specified otherwise in this Agreement.
E.
Primary Insurance. Consultant’s insurance shall be primary
insurance with respect to performance of this Agreement and in the protection of the City
as an Additional Insured.
F.
Claims Made. In the event any insurance policies required by this
Agreement are written on a “claims made” basis, coverage shall extend, either by keeping
coverage in force or purchasing an extended reporting option, for three years past
completion and acceptance of the services. Such continuing coverage shall be evidenced
by submission of annual Certificates of Insurance citing applicable coverage is in force
and contains the provisions as required herein for the three-year period.
G.
Waiver. All policies, except for Professional Liability, including
Workers’ Compensation insurance, shall contain a waiver of rights of recovery
(subrogation) against the City, its agents, representatives, officials, officers and
employees for any claims arising out of the work or services of Consultant. Consultant
shall arrange to have such subrogation waivers incorporated into each policy via formal
written endorsement thereto.
H.
Policy Deductibles and/or Self-Insured Retentions. The policies
set forth in these requirements may provide coverage that contains deductibles or self2297852.1
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insured retention amounts. Such deductibles or self-insured retention shall not be
applicable with respect to the policy limits provided to the City. Consultant shall be
solely responsible for any such deductible or self-insured retention amount.
I.
Use of Subcontractors. If any work under this Agreement is
subcontracted in any way, Consultant shall execute written agreements with its
subcontractors containing the indemnification provisions set forth in this Section and
insurance requirements set forth herein protecting the City and Consultant. Consultant
shall be responsible for executing any agreements with its subcontractors and obtaining
certificates of insurance verifying the insurance requirements.
J.
Evidence of Insurance. Prior to commencing any work or services
under this Agreement, Consultant will provide the City with suitable evidence of
insurance in the form of certificates of insurance and a copy of the declaration page(s) of
the insurance policies as required by this Agreement, issued by Consultant’s insurance
insurer(s) as evidence that policies are placed with acceptable insurers as specified herein
and provide the required coverages, conditions and limits of coverage specified in this
Agreement and that such coverage and provisions are in full force and effect.
Confidential information such as the policy premium may be redacted from the
declaration page(s) of each insurance policy, provided that such redactions do not alter
any of the information required by this Agreement. The City shall reasonably rely upon
the certificates of insurance and declaration page(s) of the insurance policies as evidence
of coverage but such acceptance and reliance shall not waive or alter in any way the
insurance requirements or obligations of this Agreement. If any of the policies required
by this Agreement expire during the life of this Agreement, it shall be Consultant’s
responsibility to forward renewal certificates and declaration page(s) to the City 30 days
prior to the expiration date. All certificates of insurance and declarations required by this
Agreement shall be identified by referencing the RFQ number and title or this
Agreement. A $25.00 administrative fee shall be assessed for all certificates or
declarations received without the appropriate RFQ number and title or a reference to this
Agreement, as applicable. Additionally, certificates of insurance and declaration page(s)
of the insurance policies submitted without referencing the appropriate RFQ number and
title or a reference to this Agreement, as applicable, will be subject to rejection and may
be returned or discarded. Certificates of insurance and declaration page(s) shall
specifically include the following provisions:
(1)
The City, its agents, representatives, officers, directors,
officials and employees are Additional Insureds as follows:
(a)
Commercial General Liability – Under Insurance
Services Office, Inc., (“ISO”) Form CG 20 10 03 97 or equivalent.
(b)
Auto Liability – Under ISO Form CA 20 48 or
(c)
Excess Liability – Follow Form to underlying
equivalent.
insurance.
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(2)
Consultant’s insurance shall be primary insurance with
respect to performance of the Agreement.
(3)
All policies, except for Professional Liability, including
Workers’ Compensation, waive rights of recovery (subrogation) against City, its
agents, representatives, officers, officials and employees for any claims arising
out of work or services performed by Consultant under this Agreement.
(4)
ACORD certificate of insurance form 25 (2014/01) is
preferred. If ACORD certificate of insurance form 25 (2001/08) is used, the
phrases in the cancellation provision “endeavor to” and “but failure to mail such
notice shall impose no obligation or liability of any kind upon the company, its
agents or representatives” shall be deleted. Certificate forms other than ACORD
form shall have similar restrictive language deleted.
11.2
Required Insurance Coverage.
A.
Commercial General Liability.
Consultant shall maintain
“occurrence” form Commercial General Liability insurance with an unimpaired limit of
not less than $1,000,000 for each occurrence, $2,000,000 Products and Completed
Operations Annual Aggregate and a $2,000,000 General Aggregate Limit. The policy
shall cover liability arising from premises, operations, independent contractors, productscompleted operations, personal injury and advertising injury. Coverage under the policy
will be at least as broad as ISO policy form CG 00 010 93 or equivalent thereof,
including but not limited to, separation of insured’s clause. To the fullest extent allowed
by law, for claims arising out of the performance of this Agreement, the City, its agents,
representatives, officers, officials and employees shall be cited as an Additional Insured
under ISO, Commercial General Liability Additional Insured Endorsement form CG 20
10 03 97, or equivalent, which shall read “Who is an Insured (Section II) is amended to
include as an insured the person or organization shown in the Schedule, but only with
respect to liability arising out of “your work” for that insured by or for you.” If any
Excess insurance is utilized to fulfill the requirements of this subsection, such Excess
insurance shall be “follow form” equal or broader in coverage scope than underlying
insurance.
B.
Vehicle Liability. Consultant shall maintain Business Automobile
Liability insurance with a limit of $1,000,000 each occurrence on Consultant’s owned,
hired and non-owned vehicles assigned to or used in the performance of the Consultant’s
work or services under this Agreement. Coverage will be at least as broad as ISO
coverage code “1” “any auto” policy form CA 00 01 12 93 or equivalent thereof. To the
fullest extent allowed by law, for claims arising out of the performance of this
Agreement, the City, its agents, representatives, officers, directors, officials and
employees shall be cited as an Additional Insured under ISO Business Auto policy
Designated Insured Endorsement form CA 20 48 or equivalent. If any Excess insurance
is utilized to fulfill the requirements of this subsection, such Excess insurance shall be
“follow form” equal or broader in coverage scope than underlying insurance.
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C.
Professional Liability. If this Agreement is the subject of any
professional services or work, or if the Consultant engages in any professional services or
work adjunct or residual to performing the work under this Agreement, the Consultant
shall maintain Professional Liability insurance covering negligent errors and omissions
arising out of the Services performed by the Consultant, or anyone employed by the
Consultant, or anyone for whose negligent acts, mistakes, errors and omissions the
Consultant is legally liable, with an unimpaired liability insurance limit of $2,000,000
each claim and $2,000,000 annual aggregate.
D.
Workers’ Compensation Insurance. Consultant shall maintain
Workers’ Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction over Consultant’s employees engaged in the performance of
work or services under this Agreement and shall also maintain Employers Liability
Insurance of not less than $500,000 for each accident, $500,000 disease for each
employee and $1,000,000 disease policy limit.
11.3 Cancellation and Expiration Notice. Insurance required herein shall not
expire, be canceled, or be materially changed without 30 days’ prior written notice to the City.
12.
Termination; Cancellation.
12.1 For City’s Convenience. This Agreement is for the convenience of the
City and, as such, may be terminated without cause after receipt by Consultant of written notice
by the City. Upon termination for convenience, Consultant shall be paid for all undisputed
services performed to the termination date.
12.2 For Cause. If either party fails to perform any obligation pursuant to this
Agreement and such party fails to cure its nonperformance within 30 days after notice of
nonperformance is given by the non-defaulting party, such party will be in default. In the event
of such default, the non-defaulting party may terminate this Agreement immediately for cause
and will have all remedies that are available to it at law or in equity including, without limitation,
the remedy of specific performance. If the nature of the defaulting party’s nonperformance is
such that it cannot reasonably be cured within 30 days, then the defaulting party will have such
additional periods of time as may be reasonably necessary under the circumstances, provided the
defaulting party immediately (A) provides written notice to the non-defaulting party and (B)
commences to cure its nonperformance and thereafter diligently continues to completion the cure
of its nonperformance. In no event shall any such cure period exceed 90 days. In the event of
such termination for cause, payment shall be made by the City to the Consultant for the
undisputed portion of its fee due as of the termination date.
12.3 Due to Work Stoppage. This Agreement may be terminated by the City
upon 30 days’ written notice to Consultant in the event that the Services are permanently
abandoned. In the event of such termination due to work stoppage, payment shall be made by
the City to the Consultant for the undisputed portion of its fee due as of the termination date.
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12.4 Conflict of Interest. This Agreement is subject to the provisions of ARIZ.
REV. STAT. § 38-511. The City may cancel this Agreement without penalty or further
obligations by the City or any of its departments or agencies if any person significantly involved
in initiating, negotiating, securing, drafting or creating this Agreement on behalf of the City or
any of its departments or agencies is, at any time while the Agreement or any extension of the
Agreement is in effect, an employee of any other party to the Agreement in any capacity or a
consultant to any other party of the Agreement with respect to the subject matter of the
Agreement.
12.5 Gratuities. The City may, by written notice to the Consultant, cancel this
Agreement if it is found by the City that gratuities, in the form of economic opportunity, future
employment, entertainment, gifts or otherwise, were offered or given by the Consultant or any
agent or representative of the Consultant to any officer, agent or employee of the City for the
purpose of securing this Agreement. In the event this Agreement is canceled by the City
pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies,
to recover and withhold from the Consultant an amount equal to 150% of the gratuity.
12.6 Agreement Subject to Appropriation. The City is obligated only to pay its
obligations set forth in the Agreement as may lawfully be made from funds appropriated and
budgeted for that purpose during the City’s then current fiscal year. The City’s obligations under
this Agreement are current expenses subject to the “budget law” and the unfettered legislative
discretion of the City concerning budgeted purposes and appropriation of funds. Should the City
elect not to appropriate and budget funds to pay its Agreement obligations, this Agreement shall
be deemed terminated at the end of the then-current fiscal year term for which such funds were
appropriated and budgeted for such purpose and the City shall be relieved of any subsequent
obligation under this Agreement. The parties agree that the City has no obligation or duty of
good faith to budget or appropriate the payment of the City’s obligations set forth in this
Agreement in any budget in any fiscal year other than the fiscal year in which the Agreement is
executed and delivered. The City shall be the sole judge and authority in determining the
availability of funds for its obligations under this Agreement. The City shall keep Consultant
informed as to the availability of funds for this Agreement. The obligation of the City to make
any payment pursuant to this Agreement is not a general obligation or indebtedness of the City.
Consultant hereby waives any and all rights to bring any claim against the City from or relating
in any way to the City’s termination of this Agreement pursuant to this section.
13.
Miscellaneous.
13.1 Independent Contractor. It is clearly understood that each party will act in
its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the
other. An employee or agent of one party shall not be deemed or construed to be the employee
or agent of the other for any purpose whatsoever. The Consultant acknowledges and agrees that
the Services provided under this Agreement are being provided as an independent contractor, not
as an employee or agent of the City. Consultant, its employees and subcontractors are not
entitled to workers’ compensation benefits from the City. The City does not have the authority
to supervise or control the actual work of Consultant, its employees or subcontractors. The
Consultant, and not the City, shall determine the time of its performance of the services provided
under this Agreement so long as Consultant meets the requirements of its agreed Scope of Work
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as set forth in Section 2 above and in Exhibit B. Consultant is neither prohibited from entering
into other contracts nor prohibited from practicing its profession elsewhere. City and Consultant
do not intend to nor will they combine business operations under this Agreement.
13.2 Applicable Law; Venue. This Agreement shall be governed by the laws of
the State of Arizona and suit pertaining to this Agreement may be brought only in courts in
Maricopa County, Arizona.
13.3 Laws and Regulations. Consultant shall keep fully informed and shall at
all times during the performance of its duties under this Agreement ensure that it and any person
for whom the Consultant is responsible abides by, and remains in compliance with, all rules,
regulations, ordinances, statutes or laws affecting the Services, including, but not limited to, the
following: (A) existing and future City and County ordinances and regulations, (B) existing and
future State and Federal laws and (C) existing and future Occupational Safety and Health
Administration standards.
13.4 Amendments. This Agreement may be modified only by a written
amendment signed by persons duly authorized to enter into contracts on behalf of the City and
the Consultant.
13.5 Provisions Required by Law. Each and every provision of law and any
clause required by law to be in the Agreement will be read and enforced as though it were
included herein and, if through mistake or otherwise any such provision is not inserted, or is not
correctly inserted, then upon the application of either party, the Agreement will promptly be
physically amended to make such insertion or correction.
13.6 Severability. The provisions of this Agreement are severable to the extent
that any provision or application held to be invalid by a Court of competent jurisdiction shall not
affect any other provision or application of the Agreement which may remain in effect without
the invalid provision or application.
13.7 Entire Agreement; Interpretation; Parol Evidence. This Agreement
represents the entire agreement of the parties with respect to its subject matter, and all previous
agreements, whether oral or written, entered into prior to this Agreement are hereby revoked and
superseded by this Agreement. No representations, warranties, inducements or oral agreements
have been made by any of the parties except as expressly set forth herein, or in any other
contemporaneous written agreement executed for the purposes of carrying out the provisions of
this Agreement. This Agreement shall be construed and interpreted according to its plain
meaning, and no presumption shall be deemed to apply in favor of, or against the party drafting
the Agreement. The parties acknowledge and agree that each has had the opportunity to seek
and utilize legal counsel in the drafting of, review of, and entry into this Agreement.
13.8 Assignment; Delegation. No right or interest in this Agreement shall be
assigned or delegated by Consultant without prior, written permission of the City, signed by the
City Manager. Any attempted assignment or delegation by Consultant in violation of this
provision shall be a breach of this Agreement by Consultant.
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13.9 Subcontracts. No subcontract shall be entered into by the Consultant with
any other party to furnish any of the material or services specified herein without the prior
written approval of the City. The Consultant is responsible for performance under this
Agreement whether or not subcontractors are used. Failure to pay subcontractors in a timely
manner pursuant to any subcontract shall be a material breach of this Agreement by Consultant.
13.10 Rights and Remedies. No provision in this Agreement shall be construed,
expressly or by implication, as waiver by the City of any existing or future right and/or remedy
available by law in the event of any claim of default or breach of this Agreement. The failure of
the City to insist upon the strict performance of any term or condition of this Agreement or to
exercise or delay the exercise of any right or remedy provided in this Agreement, or by law, or
the City’s acceptance of and payment for services, shall not release the Consultant from any
responsibilities or obligations imposed by this Agreement or by law, and shall not be deemed a
waiver of any right of the City to insist upon the strict performance of this Agreement.
13.11 Attorneys’ Fees. In the event either party brings any action for any relief,
declaratory or otherwise, arising out of this Agreement or on account of any breach or default
hereof, the prevailing party shall be entitled to receive from the other party reasonable attorneys’
fees and reasonable costs and expenses, determined by the court sitting without a jury, which
shall be deemed to have accrued on the commencement of such action and shall be enforced
whether or not such action is prosecuted through judgment.
13.12 Liens. All materials or services shall be free of all liens and, if the City
requests, a formal release of all liens shall be delivered to the City.
13.13 Offset.
A.
Offset for Damages. In addition to all other remedies at law or
equity, the City may offset from any money due to the Consultant any amounts
Consultant owes to the City for damages resulting from breach or deficiencies in
performance or breach of any obligation under this Agreement.
B.
Offset for Delinquent Fees or Taxes. The City may offset from
any money due to the Consultant any amounts Consultant owes to the City for delinquent
fees, transaction privilege taxes and property taxes, including any interest or penalties.
13.14 Notices and Requests. Any notice or other communication required or
permitted to be given under this Agreement shall be in writing and shall be deemed to have been
duly given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S.
Mail, registered or certified, return receipt requested, to the address set forth below or (C) given
to a recognized and reputable overnight delivery service, to the address set forth below:
If to the City:
City of Avondale
11465 West Civic Center Drive
Avondale, Arizona 85323
Attn: David W. Fitzhugh, City Manager
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With copy to:
GUST ROSENFELD, P.L.C.
One East Washington Street, Suite 1600
Phoenix, Arizona 85004-2553
Attn: Andrew J. McGuire, Esq.
If to Consultant:
WHPacific, Inc.
7310 North 16th Street, Suite 315
Phoenix, Arizona 85020
Attn: Robert Ramsey, PE, LEED AP
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed
received (A) when delivered to the party, (B) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (C) the following business day after being
given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day. If
a copy of a notice is also given to a party’s counsel or other recipient, the provisions above
governing the date on which a notice is deemed to have been received by a party shall mean and
refer to the date on which the party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
13.15 Confidentiality of Records. The Consultant shall establish and maintain
procedures and controls that are acceptable to the City for the purpose of ensuring that
information contained in its records or obtained from the City or from others in carrying out its
obligations under this Agreement shall not be used or disclosed by it, its agents, officers, or
employees, except as required to perform Consultant’s duties under this Agreement. Persons
requesting such information should be referred to the City. Consultant also agrees that any
information pertaining to individual persons shall not be divulged other than to employees or
officers of Consultant as needed for the performance of duties under this Agreement.
13.16 Records and Audit Rights. To ensure that the Consultant and its
subcontractors are complying with the warranty under subsection 13.17 below, Consultant’s and
its subcontractor’s books, records, correspondence, accounting procedures and practices, and any
other supporting evidence relating to this Agreement, including the papers of any Consultant and
its subcontractors’ employees who perform any work or services pursuant to this Agreement (all
of the foregoing hereinafter referred to as “Records”), shall be open to inspection and subject to
audit and/or reproduction during normal working hours by the City, to the extent necessary to
adequately permit (A) evaluation and verification of any invoices, payments or claims based on
Consultant’s and its subcontractors’ actual costs (including direct and indirect costs and overhead
allocations) incurred, or units expended directly in the performance of work under this
Agreement and (B) evaluation of the Consultant’s and its subcontractors’ compliance with the
Arizona employer sanctions laws referenced in subsection 13.17 below. To the extent necessary
for the City to audit Records as set forth in this subsection, Consultant and its subcontractors
hereby waive any rights to keep such Records confidential. For the purpose of evaluating or
verifying such actual or claimed costs or units expended, the City shall have access to said
Records, even if located at its subcontractors’ facilities, from the effective date of this Agreement
for the duration of the work and until three years after the date of final payment by the City to
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Consultant pursuant to this Agreement. Consultant and its subcontractors shall provide the City
with adequate and appropriate workspace so that the City can conduct audits in compliance with
the provisions of this subsection. The City shall give Consultant or its subcontractors reasonable
advance notice of intended audits. Consultant shall require its subcontractors to comply with the
provisions of this subsection by insertion of the requirements hereof in any subcontract pursuant
to this Agreement.
13.17 E-verify Requirements. To the extent applicable under ARIZ. REV. STAT.
§ 41-4401, the Consultant and its subcontractors warrant compliance with all federal
immigration laws and regulations that relate to their employees and their compliance with the Everify requirements under ARIZ. REV. STAT. § 23-214(A). Consultant’s or its subcontractor’s
failure to comply with such warranty shall be deemed a material breach of this Agreement and
may result in the termination of this Agreement by the City.
13.18 Conflicting Terms. In the event of any inconsistency, conflict or
ambiguity among the terms of this Agreement, the Scope of Work, any City-approved Purchase
Order, the Fee Proposal, the RFQ and the Consultant’s SOQ, the documents shall govern in the
order listed herein.
13.19 Non-Exclusive Contract. This Agreement is entered into with the
understanding and agreement that it is for the sole convenience of the City. The City reserves
the right to obtain like goods and services from another source when necessary.
13.20 Cooperative Purchasing. Specific eligible political subdivisions and
nonprofit educational or public health institutions (“Eligible Procurement Unit(s)”) are permitted
to utilize procurement agreements developed by the City, at their discretion and with the
agreement of the awarded Consultant. Consultant may, at its sole discretion, accept orders from
Eligible Procurement Unit(s) for the purchase of the Materials and/or Services at the prices and
under the terms and conditions of this Agreement, in such quantities and configurations as may
be agreed upon between the parties. All cooperative procurements under this Agreement shall be
transacted solely between the requesting Eligible Procurement Unit and Consultant. Payment for
such purchases will be the sole responsibility of the Eligible Procurement Unit. The exercise of
any rights, responsibilities or remedies by the Eligible Procurement Unit shall be the exclusive
obligation of such unit. The City assumes no responsibility for payment, performance or any
liability or obligation associated with any cooperative procurement under this Agreement. The
City shall not be responsible for any disputes arising out of transactions made by others.
[SIGNATURES ON FOLLOWING PAGES]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“City”
CITY OF AVONDALE,
an Arizona municipal corporation
David W. Fitzhugh, City Manager
ATTEST:
Carmen Martinez, City Clerk
(ACKNOWLEDGMENT)
STATE OF ARIZONA
)
) ss.
COUNTY OF MARICOPA )
On ___________________, 2015, before me personally appeared David W. Fitzhugh, the
City Manager of the CITY OF AVONDALE, an Arizona municipal corporation, whose identity
was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and
acknowledged that he signed the above document, on behalf of the City of Avondale.
Notary Public
(Affix notary seal here)
[SIGNATURES CONTINUE ON FOLLOWING PAGE]
2297852.1
12
“Consultant”
WHPACIFIC, INC.,
an Alaska corporation
By:
Name:
Title:
(ACKNOWLEDGMENT)
STATE OF ____________________)
) ss.
COUNTY OF __________________)
On ________________________, 2015, before me personally appeared _____________
________________________, the _____________________ of WHPACIFIC, INC., an Alaska
corporation, whose identity was proven to me on the basis of satisfactory evidence to be the
person who he/she claims to be, and acknowledged that he/she signed the above document on
behalf of the corporation.
Notary Public
(Affix notary seal here)
2297852.1
13
EXHIBIT A
TO
BETWEEN
AND
WHPACIFIC, INC.
[Consultant’s SOQ]
See following pages.
2297852.1
Professional Engineering Services for
On-Call Engineering, Planning, Surveying & Construction Augmentation | RFP 14-04 C/PN: A300804
Statement of Qualifications for
FY 2014-2015 Professional
Consultants Selection List
Solicitation No.: EN 14-035
Presented to: City of Avondale | June 3, 2014
Page 2
City of Avondale
EN 14-035, Professional Consultants Selection List | FY 2014/2015
Section 1: General Information
(2-4) Vendor Information
WHPacific is a 100% Native American owned multi-discipline firm with a deep commitment to providing quality
engineering, surveying, planning, and design related professional services. WHPacific can trace the lineage of its various
predecessors back to the early 1900’s, and is recognized for our dedication to our clients, high quality deliverables,
constructible designs, and ability to meet schedules and budgets for a wide array of projects.
Identified as one of the top 200 design firms in the country, WHPacific’s Arizona operations employ over 20 of the over
400 dedicated professionals within the firm. WHPacific’s skilled staff of licensed and insured engineers, surveyors,
planners, architects and landscape architects stand ready to utilize their experience, organizational resources, and
management capabilities to serve the City of Avondale.
WHPacific is a wholly owned subsidiary of the NANA Development Corporation, the
business are of the NANA Regional Corporation, Inc., and is the largest 100% Alaska
Native owned engineering firm in the United States. NANA represents the interest of
our more than 12,000 Inupiat shareholders who are descended from families living in
Northwestern Alaska.
WHPacific is headquartered at 10807 New Allegiance Dr., Suite 150, Colorado
Springs, CO 80921, but work product for this On-Call will come out of our Phoenix
Office, 7310 N. 16th St., Suite 315, Phoenix, AZ 85020.
(5-6) Contract Termination & Claims
WHPacific’s Phoenix Office
WHPacific, Inc. is a large engineering, architecture, survey, and other professional services corporation that employs
about 400 people at 21 offices in 11 states. Although WHPacific’s involvement in claims and lawsuits is relatively
infrequent due to its aggressive project management efforts, claims and lawsuits involving WHPacific do occur and
cannot readily be listed and described.
In recent years, WHPacific has been involved in litigation typical of those generally being asserted against design
professionals. These include proceedings asserting third party personal injury claims as well as claims involving
additional costs. Routinely, to protect itself if there are such claims, WHPacific carries automobile, general and
professional liability, and workers’ compensation insurance. The limits of these policies are sufficient to cover all
outstanding claims or lawsuits, and we fully anticipate that we will resolve all such claims or lawsuits within the policy
limits. There are no unsatisfied judgments against WHPacific.
In the opinion of WHPacific management, no claim or lawsuit currently pending will have any effect on our ability to
perform on this project.
(7-8) Required Forms
You will find the Discipline Specialty Check List and the Vendor Information Form in the Appendix at the end of this
proposal.
Page 1
City of Avondale
Section 2: Experience & Qualifications of the Vendor
(1 & 2) Detailed Description of Vendor’s Experience
Architectural Design Services
WHPacific has a long history of providing architectural design services, and architectural project management services
to state, federal and municipal clients. Our award winning design services are focused on the creation of timely, accurate
and cost-effective design solutions that are sensitive to the historic and cultural significance of the site, and maximize the
client’s use of the facility.
As an example of our expertise, we submit the following project examples:
Mesa Grande Ruins Welcoming Center | City of Mesa, Arizona Museum of Natural History
WHPacific was contracted by the City of Mesa’s Arizona
a. City of Mesa – Arizona Museum of Natural History
Museum of Natural History to design a Welcoming
b. Dr. Thomas H. Wilson, Director
Center on a sacred Hohokam cultural heritage site. The
c. 53 N. MacDonald St., Mesa, AZ 85201 | 480.644.3418 |
WHPacific team, which included architects and historic
[email protected]
preservation
d. Architectural Services Provided
specialists,
e. 2008 – 2013
participated
in a large
planning group that included representatives from the Salt River Pima Maricopa
Indian Community, Gila River Indian Community, archeologists from ASU, the
University of Arizona, Pueblo Grande, and the Center for Desert Archeology.
Renovation of Building L4525 | Silverbell Army Aviation Heliport, Western Army National Guard
Training Site
The Arizona Department of Military and Emergency
Affairs (DEMA) contracted WHPacific to provide
design and construction administration services for the
renovation of two high-bay spaces in preparation for
the installation of helicopter flight simulators at this
military installation building in Marana, AZ. WHPacific
worked with the Base in phasing the project to avoid
interruptions to missions being conducted on base.
a. State of Arizona Department of Emergency and Military
Affairs
b. James J. Hannasch, Senior Project Manager
c. 5636 E. McDowell Road, M5330, Phoenix, AZ 85008 |
602.267.2754 | [email protected]
e. May 2013 to present
Florence Browning-Miller Readiness Center Florence, Arizona
Owner’s representative and design-build criteria
consultant for this $15M military facility for the Arizona
Department of Military and Emergency Affairs and the
Army National Guard.
a. State of Arizona Department of Emergency and Military
Affairs
b. James J. Hannasch, Senior Project Manager
c. 5636 E. McDowell Road, M5330, Phoenix, AZ 85008 |
e. August 2011 – January 2013
Page 2
City of Avondale
Transportation Engineering
Roadways and bridges are critical to growth and life style of a community. This is important in the urban areas due to
the high traffic demands and the rural areas which often have few alternatives. Our designers have experience in both the
congested urban roadways and remote rural roadways. Our team is familiar with the typical roadway design standards
used for throughout Arizona, specifically within Maricopa County. Often the biggest challenge of any roadway design
project is not the actual design of the roadway but is the temporary traffic controls measures that allow construction safely
for the construction personal and roadway users. This is an area where communication will be critical so that we can
discuss and determine the best method for traffic control while minimizing the impact the public.
4th Avenue and 4th Street, Phase II Sidewalk/Pedestrian Corridor | Town of Buckeye, Arizona
Mr. Ramsey was the responsible civil engineer and project
manager for producing full construction plans, special
provisions, and an engineer’s estimate for this CDBG project.
The project included: floodplain clearance from the Flood
Control District of Maricopa County (FCDMC); full survey
services; design of sidewalks, curb and gutter, driveways, and
valley gutters; and traffic sign relocation to improve a onehalf mile length of roadway.
a. City of Buckeye, Arizona
b. Scott Zipprich, City Engineer
c. Town of Buckeye, 530 East Monroe Ave., Buckeye,
AZ 85326 | 623.349.6206 | [email protected]
d. Roadway Design
e. April 2012 – October 2012
Isleta Boulevard Phase II Reconstruction Bernalillo County, New Mexico
Located along historic El Camino
Real, WHPacific made upgrades
to widen the roadway for a 1.8
mile section from Arenal to Rio
Bravo Blvd. The design maximized
roadway capacity, while minimizing
impacts to the neighborhood. The
project included historical and
culturally sensitive aspects.
a. Bernalillo County, New Mexico
b. Roger Paul, PE, Technical Services Director
c. 2400 Broadway SE, Albuquerque, NM 87102 |
505.848.1500
d. Roadway Design
e. February 2007 – May 2010
Kerr Parkway Rehabilitation | City of Lake Oswego, Oregon
WHPacific is leading the design of a street-improvement/
right-of-way project to upgrade a busy, two-mile corridor
a. City of Lake Oswego, Oregon
of minor arterial roadway through a densely populated
b. Crystal Shum, PE
residential area of Lake Oswego. The work includes
c. City of Lake Oswego, 380 A Ave., Lake Oswego,
improving the pavement and drainage system, adding
OR 97034 | 503.697.7420 | [email protected]
sidewalks and curb ramps to meet ADA compliance, and
d. Roadway Design
identifying future accessibility improvement opportunities.
e. May 2013 – May 2014
WHPacific is addressing impacts to environmentally
sensitive areas through the design of retaining walls that will
limit impacts to a creek. The project also addresses identified deficiencies in the existing storm sewer system within the
corridor. Elements include the replacement of substandard catch basins and manholes, pipe sections that were identified
to be in poor condition and improving overall water quality. Alternatives were evaluated for the most effective repair/
replacement of pipe sections with respect to cost and impact to existing trees and roadway.
Water Distribution and Treatment System
WHPacific’s Water Recourses Department has extensive project experience working directly for municipal, county, and
state agencies. Over the years, our key team members have managing on-call water engineering contracts with the City of
Phoenix, and worked with other agencies throughout the Southwest to improve water systems.
Over the last five years our water engineering team has provided planning, design, and construction phase services for the
following types of water projects:
Page 3
City of Avondale
• Waterline design for hundreds of miles of new or replacement waterlines throughout the southwest. This includes new
and replacement projects.
• Hydraulic Modeling of water and wastewater systems for public and private utilities. The hydraulic modeling has
included both steady state and extended period analysis, as well as energy analysis.
We also have experience designing pressure reducing facilities, valving, cathodic protection systems, and preparing water
quality and utility alignment studies, cost estimates, and performing inspections and construction management.
7th Street to 16th Street & Roosevelt Street to McDowell Road | City of Phoenix, Arizona
Mr. Ramsey was responsible for the water main replacement
design and served as project manager. He provided design
services for the replacement of 12,237 linear feet of water
main within the city quarter section 12-29 & 12-30. The
project included design of various size water mains, 119
water service connections, utility research, public water
line abandonment (cut and plug), new fire hydrants (21
hydrants), valve replacement (44 valves) cost estimating, and
topographic surveys and base mapping.
a. City of Phoenix
b. Mario Brown
c. 200 W. Washington St., Phoenix, AZ 85003 |
602.262.7908
d. Water Main Design
e. January 2012 – January 2013
15th Avenue to 7th Avenue & Northern Avenue
to Butler Drive | City of Phoenix, Arizona
a. City of Phoenix
Mr. Ramsey was responsible for the water main replacement
b. Mario Brown
design and served as project manager. He led this project and
c. 200 W. Washington St., Phoenix, AZ 85003 |
provided design services for 27,640 linear feet of water main
602.262.7908
within the City quarter section 25-26. The project includes
d. Water Main Design
design of various size water mains, 281 water service
e. August 2010 – October 2011
connections, utility research, public water line abandonment
(cut and plug), new fire hydrants (42 hydrants), valve replacement (64 valves), cost estimating, and topographic surveys
and base mapping. The location of this project required extensive utility coordination including numerous crossings of
private irrigation mains.
Gallinas Diversion Design |
City of Las Vegas, New Mexico
a. City of Las Vegas
b. Tim Dodge, City Manager
c. 1700 N. Grand Ave., Las Vegas, NM 87701 |
d. Design
e. June 2010 – February 2011
This project involved redesigning a
diversion that was leading and proving
a challenge to access due to a steep rock
face to access. The diversion rehabilitation
design included a new reinforced-concrete
buttress adjacent to the original diversion.
The new diversion features a longer
collection gallery to collect more water and a Coanda screen
that filters or shaves clean water away from dirty or debris-filled water, allowing the City to collect water that could not be
collected before. The new structure features electronic valves that can be operated remotely and adjusted to control how
much water is diverted. The safety issues were addressed by including a pedestrian bridge over the river for maintenance
personnel to use.
Survey
WHPacific’s survey personnel are experienced with several types of projects for public agencies. In addition, we perform
all types of base mapping in support of engineering and transportation projects. WHPacific excels in a broad range
of innovative surveying and technical services. By using state of the art equipment, WHPacific is a direct provider of
professional surveying services to our clients. Our full complement of professional surveyors and field support personnel
utilizes the most advanced technology, including state-of-the-art GNSS, High-Definition Surveying (HDS) Laser
Scanning, Mobile Mapping (Mobile LIDAR Scanning), robotic total stations, digital levels and data collection systems.
Page 4
City of Avondale
WHPacific has provided terrestrial LiDAR scanning services since 2005 with extensive experience in transportation
related corridor projects in rural and urban areas, canal and irrigation projects and power corridor base mapping. Our
Mobile Terrestrial LiDAR group teams with various departments throughout the company to provide unique solutions to a
broad range of industry requests to meet the client’s future needs.
Southwest Gas On-Call | Maricopa County,
Arizona
Clayton Howard was responsible for various tasks including
right-of-way staking, legal descriptions and exhibits, gas
main, and service layouts. Over 250 projects were completed
in three years for the survey on-call services contract. The
fee was $1M.
a. Southwest Gas Corporation
b. Greg Cooper, Right-of-Way Supervisor
c. 201 W 4th St., Casa Grande, AZ 85222 |
d. Survey
e. 2010 – 2013
Land Survey On-Call | Salt River Project, Arizona
Clayton Howard was responsible for various tasks including
right-of-way staking, legal descriptions and exhibits, canal
locations and cross sections, electric facilities location, and
service layouts. The fee was $1.2M.
Hohokam Field and Fitch Park | City of Mesa,
Arizona
a. Salt River Project
b. Todd Raksted
c. 1521 N. Project Drive, Tempe, AZ 85281 |
d. Survey
e. 2011 – 2013
Hohokam Field and Fitch Park will be updated to
a. W.E. O’Neil Construction/City of Mesa
accommodate the Oakland Athletics new spring training
b. Randy Klauss, Project Manager
playing surface. Fitch Park will be updated to house the
c. 4511 E. Kerby Ave., Phoenix, AZ 85040 |
new spring training clubhouse facility, and practice fields.
WHPacific provided a boundary survey including easements
d. Survey
together with design topographic base mapping using
e. 2013 – 2014
LiDAR scanning to generate the existing ground surface
for the fields and Civil 3D digital terrain model (DTM).
The survey also included structures, parking areas and surrounding streets, a detailed utility survey was performed to
locate surface and underground utilities to mitigate cost and schedule overruns during construction. Construction cost was
$1.3M.
Page 5
City of Avondale
Section 3: Key Resource Qualifications and Availability
(1) Personnel Resources
Our local office, located in Phoenix, Arizona, has a staff of highly experienced architecture professionals. They are
supported by about 400 other experienced professionals located in 21 offices in 11 states. With the wide range of
discipline resources we have available, we are also able to provide additional personnel to assist with any needed
expertise to successfully complete a project and meet your budget and schedule.
(2 & 3) Matrix Listing Categories within Discipline & Resumes
Below is our list of those individuals who will be playing key roles in each of our selected disciplines – Architecture,
Transportation Engineering, Water Distribution and Surveying – as well as the skills they possess in each category. Project
managers for each discipline include the following: Mary Ann Modzelewski, AIA, LEED AP for Architecture; Robert
Ramsey, PE, LEED AP for Transportation Engineering and Water Distribution; and Howard Clayton, RLS for Surveying.
Complete resumes or qualifications for each individual will be found at the back of this proposal in the Appendix section.
Architecture
Architectural Services
Mary Ann Modzelewski, AIA, LEED AP
Mary Wallace, RA
New Construction


Building Renovation


Historic Preservation


Governmental Facilities


Facility Planning/Programming

Building Interiors


Educational Facilities


Recreational Architecture

Mary Ann Modzelewski, AIA, LEED AP – (Project Manager of Architecture Services) has been an architect
and project manager for WHPacific, Inc. for 17 years and has 29 years of experience in her field. Her background and
experience span a wide variety of successful project types and sizes. Her experience includes architectural design, project
management, quality assurance and control, master planning, interior design, regulatory agency approval administration,
construction contract administration, and owner representation. Ms. Modzelewski has completed work for the several
government agencies including the Bureau of Indian Affairs, National Archives and Records Administration and the
Arizona Department of Emergency and Military Affairs (DEMA).
Mary Wallace, RA, LEED AP – (Architectural Design Services) has over 13 years of experience in education facilities
and municipal buildings. Her experience ranges from small remodel work to entirely new facilities. In addition, Mary is a
LEED Accredited Professional and is highly familiar with building codes and ADA requirements.
Page 6
City of Avondale
Transportation Engineering Services
Robert Ramsey, PE,
LEED AP
Howard Cake, PE,
PMP
Rachel LeVee,
PE, PMP
Roadway Improvements



Intersection Design and Geometrics



Transportation/Infrastructure Master Plans


Transportation Services
Transportation Planning
Traffic Calming Studies and Design





Robert Ramsey, PE, LEED – (Project Manager of Transportation & Water Distribution Services) has more than
11 years of civil engineering experience, with an emphasis on transportation and water infrastructure projects. Robert has
managed and successfully completed many projects with a wide range of agencies, including: ADOT, City of Phoenix,
City of Glendale, Town of Buckeye, Town of Marana, City of Glendale, City of Surprise, and MCDOT. Robert has also
worked with private water companies throughout the state that include: Arizona American Water, EPCOR, Sunrise Water
Company, Valencia Water Company, and Global Water Company.
Rachel LeVee, PE, PMP – (Transportation) is a civil engineer and certified project manager professional (PMP)
with eight years’ project management experience and nearly 20 years’ as a transportation engineer. She has worked on
roadway design projects in Arizona, California, Colorado, New Mexico, Oklahoma, and Oregon as both a design engineer
and a project manager.
Howard Cake, PE, PMP – (Transportation) has more than 13 years of design experience. Since joining WHPacific,
he has served as a project manager for numerous transportation projects in New Mexico, Arizona and Nevada. He is
intimately familiar with the challenges and problems that face complex transportation projects. He has been involved in
every phase of infrastructure design from the transportation planning, design, construction, and utilities, as well as the
storm drainage.
Water Distribution
Water Distribution & Treatment Systems
Water Master Plans
Robert Ramsey, PE,
LEED AP
Jim Oliver, RG
Ceila Rethamel,
PE, PMP



Water Treatment Design

Waterline Design


Water Storage Facility Design


Well Site Design

Booster Station Design
Alignment Studies
Water Quality Studies






Robert Ramsey, PE, LEED – Project Manager of Transportation & Water Distribution Services SEE ABOVE
Page 7
City of Avondale
Jim Oliver, RG – (Water Resources) is a registered geologist and hydrogeologist with over 28 years of experience in
water resource development projects, groundwater modeling and water law/litigation. He has worked for a number of
private and public clients including: The City of Phoenix, the City of Flagstaff, City of Lake Havasu City, SRP and The
CAP.
Ceila Rethamel, PE, PMP – (Water Engineer) has over 16 years of design experience and is a skilled project manager.
Her expertise includes designing and modeling water and sanitary sewer systems. Ceila’s experience includes reviewing
development plans for conformance to hydraulic modeling and transient analysis modeling for water distribution
wastewater collection systems, and streams and rivers. She has completed multiple master plans and planning documents
for potable water, non-potable water, pipeline route selection, and wastewater systems impacted by development
expansions.
Surveying
Clayton Howard,
RLS
Jerry Dodd, RLS
Luke Bingham
Topographic Surveys



Boundary Surveys


Construction Staking


As Built Surveys


Right-of-Way/Easement Investigation


ALTA Surveys


Legal Description Preparation


Aerial Photogrammetry Control Surveys


Elevation Certificates


Vertical Control Network


Ground Subsidence Surveys


Utilities Mapping


Surveying Services
LiDAR



Clayton Howard, RLS – (Project Manager of Survey) has more than 15 years of experience in the surveying
profession. As the responsible registrant in charge of a land surveying department he has managed boundary, ALTA,
control, topographic, mineral claim, easement, right-of-way, aerial, route, construction and as-built surveys for private,
public, and utility entities.
Luke Bingham – (LiDAR Specialist) has over 27 years of experience in CAD, LiDAR, GIS, Solid Modeling and
programming. His background includes programming and automation of design processes and evaluation and
implementation of CAD standards aligned with the latest in LiDAR technology.
Jerry Dodd, RLS – (Survey) Jerry has more than 15 years of experience in the surveying profession. He understands the
unique challenges of managing field and office staff, project deadlines, and client expectations all while maintaining high
quality standards and profitability. As a professional registrant he has managed boundary, ALTA, control, topographic,
easement, right-of-way, aerial surveys for private, public, and utility entities.
Page 8
City of Avondale
Section 4: Project Approach
(1 & 2) Vendor’s Philosophy, Familiarity and Capability
WHPacific utilizes proven Project Management approaches that assure quality, on-time and on-budget task order
assignments. Unlike many firms, the project manager title must be earned by the successful completion of an extensive,
national accredited project management course. This ensures our clients that those individuals fulfilling project
management roles on their projects, are indeed, experts at delivering high quality, timely product.
When an “On-Call” task order has been identified by the City of Avondale, WHPacific will provide a written scope of
services and budget necessary to successfully complete the project. The appropriate task manager, along with the overall
project manager, will meet with City staff to discuss each assigned task order, project objective, project schedule and
project budget. This process is being utilized on every on-call contract currently being administered by WHPacific.
Quality and Cost Control Procedures/Policies
As part of our commitment to Quality Service, WHPacific has an
established QA/QC program that is implemented on all projects. This
program establishes quality at each and every step of the process and
promotes prevention rather than detection. Senior engineering staff will
conduct a formal independent project review at all milestone stages. We
will analyze all project documents for constructability, cost control, code
requirements, stakeholder coordination, clarity, schedule control, errors
and/or omissions and compliance with Avondale requirements.
One of WHPacific’s core principles is “Quality Service is the Rule.” We
believe in delivering on our promise to provide quality work, in a timely
manner. We never separate quality work from our promise to deliver on
time. We never sacrifice quality for the schedule.
Coordination Meetings and Action Item Tracking
WHPacific will chair and lead regularly scheduled Project Team
meetings with the City, WHPacific and other involved agencies as
required. WHPacific will prepare detailed, timely meeting minutes in
a comprehensive format that includes action item tracking embedded
within the meeting minutes. This easily allows for carrying action items
from one meeting to the next meeting until a final disposition on the
action item is reached. This method has been very successful on our past
projects for providing clear structure to the resolution of action items throughout the development of the project and is
invaluable in retracing project decisions if needed.
Comment Resolution Meetings
WHPacific will chair and lead comment resolution meetings that are designed to help resolve conflicting plan review
comments whether internal to an agency or between agencies. We have led a number of comment resolution meetings and
have found the meetings to be invaluable with respect to resolving conflicting comments and achieving consensus. All
comments will be addressed and the resolution of each comment will be documented in a Response to Comments letter.
Project Communication and Documentation
One critical element for a quality project is to carefully document project decisions and direction, and the general project
development history. Preparation of clear and concise letters, phone logs, meeting minutes, and action item resolutions
avoid costly redirection during design that could impact the project schedule.
Page 9
City of Avondale
Schedule Control
Successful schedule compliance is accomplished by thorough and complete task identification, allocation and budgeting
of sufficient resources to accomplish scheduled tasks within specified timeframes, and sufficient project control and
evaluation to ensure that appropriate corrective action is applied when scheduled performance deviates from planned
task duration. Use of Total Quality Management and Project Partnering principles ensure that focus remains on refining
processes and cooperative teamwork ensuring schedule compliance and rapid response to schedule challenges.
Teamwork
WHPacific will take a proactive approach to each task assignment. The
WHPacific Task Manager will coordinate the Team’s efforts by organizing
field and office reviews, keeping City personnel apprised of all project details,
preparing and distributing minutes of meetings, and coordinating submittals
through all City departments and other affected agencies. We will keep the City
Project Manager informed of all project issues and will address all concerns in a
timely manner. We will also prepare and distribute monthly progress reports for
each task assignment to all Team members.
Problem Resolution
Although every precaution is taken by WHPacific to prevent problems, they still
occur. As the City’s on-call consultant, it is our job to minimize the impacts caused by identified problems to avoid delays.
WHPacific understands the nature of the construction industry and realizes that delays can be costly. Our approach to
problem resolution is upon identification of a potential problem, WHPacific will immediately mobilize the staff necessary
to thoroughly investigate the issue. Once the issue is fully understood WHPacific will report their findings to the affected
stakeholders and begin identifying potential solutions to keep the project moving forward. We will work closely with
the City and stakeholders to select the most appropriate course of action to achieve the project objectives and minimize
impacts and delays to the overall project.
Page 10
Appendix
A PPEN DI X
Page 1
City of Avondale
Discipline Specialty Check List
WHPacific, Inc.
Phoenix
AZ
85020
Robert Ramsey, PE, LEED
Project Manager
602.343.7860
602.343.7801
X
X
X
X
Page i
City of Avondale
Vendor Information Form
WHPacific, Inc.
20-3966470
Robert Ramsey, PE, LEED
Phoenix,
AZ
85020
www.whpacific.com
602.343.7860
602.343.7801
June 3, 2014
[email protected]
Page ii
City of Avondale
Robert Ramsey, PE | Project Manager
Robert has more than 11 years of civil engineering experience, with an emphasis on
transportation and water infrastructure projects. Robert has managed and successfully completed
many projects with a wide range of agencies, including: ADOT, City of Phoenix, City of
Glendale, Town of Buckeye, Town of Marana, City of Glendale, City of Surprise, and MCDOT.
Robert has also worked with private water companies throughout the state that include: Arizona
American Water, EPCOR, Sunrise Water Company, Valencia Water Company, and Global Water
Company.
Robert has extensive knowledge and expertise in planning and design that include: roadway,
grading, domestic water, sanitary sewer, hydraulics and hydrology reports, utility research,
construction cost estimates, signing and striping plans. Robert is highly committed to delivering
constructible, cost efficient and on-time plan set to all clients.
Education: Bachelor of Science, Civil Engineering, University of Arizona
Registration/Certifications: Civil Engineer: AZ #47526, LEED Accredited Professional
Affiliations: American Council of Engineering Companies of Arizona; American Public Works Association
Years of Experience: 11
Relevant Experience – Transportation
Sonoran Boulevard, City of Phoenix, AZ *
Robert was the project manager for 2 miles of a new 7 mile long divided highway being developed by the City of
Phoenix, through Arizonan State Land. The roadway design included: super elevation, culvert and intersection design
and cross sections. The project also included the widening of Cave Creek Road at the intersection of Sonoran Boulevard.
The hydraulic design for this project included culvert design of 20 plus wash crossings, collector channels, analyzing and
modeling the offsite flows using HEC-1.
SR-89A, Oak Creek Canyon Bank Protection, Oak Creek, AZ*
Robert was the civil engineer responsible for producing construction plans, on behalf of ADOT, for a section of Oak
Creek adjacent to SR-89A (MP 385.2). The project included scour analysis and bank protection improvements in the form
of a gabion mattress, gabion baskets, gabion edge treatments, an embankment curb to divert street flows, and spillways to
aid in erosion protection for areas not protected by the existing or proposed gabion mattress systems.
4th Avenue and 4th Street, Phase II Sidewalk and Pedestrian Corridor, Town of Buckeye, AZ*
Robert was the civil engineer responsible for producing full construction plans, special provisions, and an engineer’s
estimate for this CDBG project. The project included: floodplain clearance from the Flood Control District of Maricopa
County (FCDMC), full survey services, and design of sidewalks, curb and gutter, driveways, valley gutters, and traffic
sign relocation to improve a one-half mile length of roadway.
Van Buren Road Widening, Buckeye, AZ*
Robert was the project manager for the widening of this 1 mile arterial roadway. The design included curb, sidewalk,
storm drain design, signing and striping plans, and the intersection design at Van Buren Road and Jackrabbit Trail.
Some aspects of the project included the design of a storm water conveyance system handling approximately 900 cfs,
coordination of overhead electric relocation, and coordination for the abandonment of two irrigation wells.
FMIR 47(1), Fort McDowell Road (South), Fort McDowell Yavapai Nation, AZ
Robert was the project manager for the reconstruction of this 1 mile roadway. The design included curb, sidewalk, storm
drain design, signing and striping plans, pavement reconstruction, topographical and right-of-way survey, geotechnical
investigation, drainage design, environmental and archaeological clearances, and right-of-way documentation services.
Page iii
City of Avondale
Robert Ramsey, PE | Project Manager – Page 2
43rd Avenue Intersection Improvements, Glendale, AZ*
Served as Project Manager for the improvements to 5 major intersections along 43rd Avenue in Glendale. The design
included the addition of turn lanes, bus bays, medians, and utility relocations at the Peoria, Dunlap, Northern, Glendale,
and Bethany Home intersections.
Relevant Experience – Water Resources
City of Phoenix, Water Main Replacement Program WS85500364, WS85500376, WS8550388-N, Phoenix, AZ*
Served as the Project Manager for the City of Phoenix Water Main Replacement Program for Quarter Sections 16-33,
25-26, 12-29, and 12-30. Mr. Ramsey provided design services and full utility coordination and water main replacement
of approximately 44,000 linear feet of various size water mains between the three projects that included 681 water service
connections. The project also included utility research, public water line abandonment (cut and plug), new fire hydrants,
irrigation coordination/relocation, cost estimating, topographic surveys, review of utility records, pothole locations
(coordination/placement), identifying utility conflicts and utilities requiring relocation.
Sunrise Water Company, Mountainside Crossing Offsite Waterline, Peoria, AZ*
Serving as a Project Engineer/Resident Engineer for a 1 mile stretch of water main running north of Pinnacle Peak Road.
The project consists of ½ mile of 16” water main and ½ mile of 12” water main. This project included the design plan
preparation, utility coordination, permitting, construction inspections, and agency coordination (MCDOT & City of
Peoria).
Arizona American Water, Camelback Road 16” Waterline, Goodyear, AZ*
Served as a Project/Resident Engineer for 1 mile of 16”water main running east along Camelback Road from Citrus Road
to the mid-section line and proceeded south for a half mile. The project was completed within the City of Goodyear, but
do to the existing county right-of-way, coordination with Maricopa County was required. Mr. Ramsey oversaw the project
from design through construction and testing. This project included the design plan preparation, utility coordination,
permitting, construction inspections, and agency coordination.
Global Water Resources, Glendale, AZ*
Served as a Program Manager and Project Coordinator for 12 Global Water Resource projects. These projects consisted
of water mains, booster pump station, wastewater reclamation facilities, and tank sites. Mr. Ramsey oversaw the day
to day operations to maintain the clients design, budget, and schedule goals were met. These projects included: design
plan preparation, subconsutlant coordination, utility coordination, permitting, construction inspections, and agency
coordination.
Projects included: Bales Tank Site, Sonoran Vista Tank Site, Valencia Water Model EPS model, 4th Avenue and Baseline
Road PRV, Amarillo Valley Road Waterline, Miller and Broadway Road Water Line, Sonoran Vista NE Well, Miller Road
In-Line Booster Station, Palo Verde Wastewater Reclamation Facility Campus 1 and Campus 2, and Watson Road 16”
Water Line Improvements.
*Experience prior to employment with WHPacific, Inc.
Page iv
City of Avondale
Mary Ann Modzelewski, AIA, LEED™ AP | Director of Architecture
Ms. Modzelewski has been an architect and project manager for WHPacific, Inc. for 17 years
and has 29 years of experience in her field. Her background and experience span a wide variety
of successful project types and sizes. Her experience includes architectural design, project
management, quality assurance and control, master planning, interior design, regulatory agency
approval administration, construction contract administration, and owner representation. Ms.
Modzelewski has completed work for the several government agencies including the Bureau of
Indian Affairs, National Archives and Records Administration and the Arizona Department of
Emergency and Military Affairs (DEMA). In addition, she has completed work for municipal,
education and private clients. Her portfolio of work includes designs and studies for US Port of
Entries and Border Patrol facilities. She brings a wealth of knowledge and a deep commitment
to providing professional, high-quality services to all of her clients. Mary Ann is a LEED®
Accredited Professional and has successfully finished LEED® Gold and Silver projects.
Education: Bachelor of Science, Architectural Technology, New York Institute of Technology
Registration/Certifications: Registered Architect AZ #42392; NY #22246; LEED Accredited Professional
Affiliations: American Institute of Architects; Society of American Military Engineers; Grand Canyon Minority Council;
Valley Partnership; American Indian Council of Architects and Engineers
Relevant Experience
Florence Browning-Miller Readiness Center, Florence, AZ
Owner’s representative and design-build criteria consultant for this $15,000,000 military facility for the Arizona
Department of Military and Emergency Affairs and the Army National Guard. Assisted with the preparation of the
Request for Qualifications, subsequent Request for Proposals, and selection of design-build team. Lead team of architects
and engineers in peer review of construction documents to assure compliance with all codes and regulations. Oversaw
construction administration of the project.
Mesa Grande Ruins Welcoming Center, Mesa, AZ
Architect and Project Manager for this rammed earth building constructed on a sacred Hohokam cultural heritage site for
the City of Mesa’s Arizona Museum of Natural History. This unique and sensitive location required careful placement of
the structure and site features so as to not disturb the ancient archaeological ruins.
Apache County Libraries; Apache County, AZ
4 libraries (St. John’s, Round Valley, Concho, and Alpine). The facilities including full-service books, audio and video
collections, children’s areas, teen rooms, and administrative areas, are designed to capture the historic and cultural
diversity of the County.
Arizona Department of Emergency & Military Affairs – National Guard -- Florence Field Maintenance Shop,
Florence, AZ
Ms. Modzelewski was the Project Manager and Project Architect for this first project at the Florence Military Reservation.
She incorporated cost effective energy conserving features into the design, the building is certified LEED® Gold. All
utilities (power, communication, water, sewer and gas) were brought into the site and coordinated with the Town of
Florence and San Carlos Irrigation Project. Utilities and roadways are designed for the future expansion at the site.
Physical security measures were incorporated into her design including maximum feasible standoff distance from roads,
parking areas, and vehicle unloading areas.
Page v
City of Avondale
Mary Ann Modzelewski, AIA, LEED™ AP | Director of Architecture – Page 2
Gila River Indian Community District 7 Multipurpose Building, Laveen, AZ
This project includes a new multipurpose building and a new swimming pool. It is designed and being built to include
the requirements for a LEED® Silver and green initiative building as directed by the Tribal Development Department of
Gila River. This 32,104 SF two-story building includes the Administration offices for District Seven along with an Elders
Center. The facility has a gymnasium and an exercise area that is located on the second level.
Renovation of Building L4525 at Silverbell Army Aviation Heliport Western Army National Guard Training Site
The Arizona Department of Military and Emergency Affairs (DEMA) contracted WHPacific to provide design and
construction administration services for the renovation of two high-bay spaces in preparation for the installation of
helicopter flight simulators at this military installation building in Marana, AZ. One of the bays is for a Blackhawk
simulator and the other bay for two Lakota simulators. In addition, a second floor was added above the Lakota bay for
training classrooms and offices. The project was designed and constructed in three phases – simulator foundation project,
Blackhawk project, and Lakota & classroom project. WHPacific worked with the Base in phasing the project to avoid
interruptions to missions being conducted on base.
Page vi
City of Avondale
Mary Wallace, RA, LEED™ AP | Architect
Mary has 13 years of experience in commercial architecture. Her main emphasis has been in
education facilities with additional experience in municipal buildings and business occupancies.
Her experience ranges from small remodel work to entirely new campuses. In addition, Mary is a
LEED Accredited Professional and is highly familiar with building codes and ADA requirements.
Education: Bachelor of Science, Mechanical Engineering, University of Arizona
Registration/Certifications: Registered Architect AZ #52267; LEED Accredited Professional;
Certified Building Commissioning Provider; Project Management Professional #1469919
Relevant Experience
Florence Readiness Center: Design-Build Criteria Consultant & Technical Advisory Services; Supervision,
Inspection, Overhead
Mary assisted in reviewing and confirming shop drawings, LEED design, construction, and documentation, attended all
project related meetings and authorized pay applications. Fundamental and enhanced commissioning is under our contract
along with special structural inspections.
Mesa Utility Yard, Mesa, AZ
This project was an overhaul of an the existing energy resources yard for the City of Mesa. Work included renovations to
an open storage building that involved enclosing the open building with walls. The project also included the demolition of
a large masonry site wall and a steel super structures and modifications to the existing concrete and asphalt areas.
Washington Elementary School District Operations and Administrative Center, Phoenix, AZ
This project was for a new 46,000 SF school district operations center housing an administrative area, a seven-bay heavy
vehicle repair and maintenance shop with parts warehouse, training and support facilities, fleet parking, and employee
parking. The facility includes tire changing and tire storage areas, parts storage, drivers’ lounge, employee locker rooms,
classrooms, district transportation administrative offices, and a 6,500 SF MIS center that handles the entire district’s data
network system. The site design incorporated a segregated vehicular circulation system that isolates automobile traffic
from the heavy vehicle/bus traffic and parking. Employees were provided with training facilities and classrooms within
the new building to maximize learning opportunities. The new building is designed as an energy-efficient, sustainable
structure. The facility has an energy management system that supplies the district with instant reports on the mechanical
system’s performance, operation, and maintenance. The building envelope is highly insulated, the window glass is double
glazed, low ‘e’, and the roof has a white highly reflective surface. Special safety features were incorporated in the facility
design, such as a CO2 exhaust system and “sniffers” to detect natural gas leaks. New administrative offices were included
in this building; the inclusion of conferencing and training rooms will maximize the functionality of the new district Fleet
Maintenance Facility.
Gila River Indian Community District 7 Multipurpose Building, Laveen, AZ
This project includes a new multipurpose building, parking and a new swimming pool for District 7 Gila River Indian
Community. It has been designed to include the requirements for a LEED® Silver certification through the USGBC®
LEED® rating system. A small storage building adjacent to the new building is also included in the design. The main
structure is to be a 32,104 SF two-story building. The new building will be a masonry structure for the bottom floor and
metal framed structural walls with metal siding for the upper level. The facility lower level has been designed to include
a gymnasium, locker rooms, an art room, an administrative area and a large meeting room with an adjacent full service
kitchen. The administrative area includes offices, conference rooms, a break room and a large work room. The upper level
design includes additional offices, exercise rooms and a large open exercise area that overlooks the gymnasium and the
pool.
Page vii
City of Avondale
Mary Wallace, RA, LEED™ AP | Architect – Page 2
Boys and Girls Club of the East Valley, Komatke Branch, Laveen, AZ
This project was for a new 28,500 SF facility to be used for children’s activities including basketball leagues and afterschool care, cultural events, and community meetings and dinners. Included was a full athletic center with a regulationsized gymnasium, secondary gymnasium, kitchen, three classrooms, computer lab, teen activity center, and administrative
areas.
Lummi Gateway Center, Bellingham, WA
A multi-use building for the tribe’s Ventures Program. The building will house a combination of offices, retail spaces,
artist studios, a fish market, concession stand, a carving room and a multi-purpose room. The building will serve as a
‘business incubator’ for the community. The building is a one-story building with a total gross building area of 9,074 s.f.
It is a steel framed structure with a combination of CMU and brick veneer siding on the main portion of the building, and
metal siding on the multi-purpose and carving room side of the building. This building was designed and built to achieve a
certification level of LEED® Silver through the USGBC® New Construction Version 3.0. Construction was completed on
this project in 2011.
Page viii
City of Avondale
James M. Oliver, RG | Water/Environment
Jim has 28 years of experience in executing environmental investigation/restoration, and
water resource development projects. Progressive career advancement from technical roles to
leadership positions. Proven track record in negotiation, business development and strategic
planning. Skilled in creation of high-performance teams capable of delivering complex,
interdisciplinary solutions satisfying both private and public sector needs. Demonstrated past
performance in developing multiple $3M+ business opportunities and maintaining long-term
account relationships.
Education: Bachelor of Science, Hydrology, University of Arizona; Post Graduate Courses in
Modeling Contaminant Fate and Transport and Hydraulics, University of California Berkeley
Extension
Registration/Certifications: Registered Geologist, AZ #30441; TX #6111; Registered
Geologist/Hydrogeologist, WA #2172
Affiliations: Association of Groundwater Scientists and Engineers; Former Member, City of Sonoma Environmental
Advisory Commission; Arizona Hydrological Society; Valley Forward Association, Executive Board Member and Water
Committee Co-Chairman
Relevant Experience
Water Resource Supply Studies/Investigations
• Principal investigator for development of 75,000 ac-ft/yr private water supply transfer from agricultural use to
municipal use. Work involved evaluation of karst aquifer system, well evaluation, agricultural water use assessment,
rule drafting and water transfer permit.
• Technical lead for water resource supply plan for five Honduran communities on behalf of the U.S. Agency for
International Development.
• Project director of water supply development for new 500 MW TransCanada gas-fired power plant in Coolidge,
Arizona
• Municipal well siting, permitting, design and installation for multiple municipal and private projects throughout the
western U.S.
• Evaluation of sustainable groundwater availability for Red Gap Ranch as supplemental groundwater supply for City
of Flagstaff, Arizona. Based on the evaluation, City of Flagstaff purchased the ranch for $15 million in 2005.
• Project director for evaluation of private groundwater development at Greenland Ranch property in the Denver
Basin. Work has involved review of State Engineer aquifer thickness, installation of a Denver and Arapahoe Aquifer
production wells and long-term groundwater aquifer testing.
Groundwater Modeling
• Developed groundwater model to simulate proposed aquifer storage and recovery project in Phoenix. Model included
predicted water level impact of a 17 well, 40 mgd recharge project.
• Technical lead for preparation of model to simulate injection of reclaimed water for storage and water credit in Lake
Havasu City.
• Technical lead for preparation of a groundwater flow model to simulate aquifer sustainability of an alluvial basin in
west Texas.
Page ix
City of Avondale
James M. Oliver, RG | Vice President of Water/Environment – Page 2
Special Water Resource Projects
• Technical lead for development of a transboundary aquifer management plan for the Northeast Valley Aquifer System
(Phoenix/Scottsdale).
• Project manager and technical lead for development of a drought supply model for Phoenix. Work involved
assessment of the entire Phoenix water supply portfolio and impact of SRP and CAP (upper and lower basin)
shortages on the overall water supply distribution system.
• Initial development of UIC permit for underground salt gas storage facility in central Arizona.
• Litigation Support
• Expert witness for work related to sustainability of karst aquifer in Western Texas. Work included evaluation of
aquifer sustainability, impact of groundwater pumping, aquifer management plan and historical agricultural water
use.
• Testifying expert witness related to review of proposed private interstate water transfer permit from Arizona to
Nevada. Testimony covered issues related to the impact of groundwater withdrawal and groundwater/surface water
interaction under Sporhase vs. Nebraska.
• Litigation consultant for multiple cases involving allocation of costs related to regional scale co-mingled solvent
plumes at federal Superfund sites. Work involved source assessment and evaluation of various strategies to apportion
cost responsibility.
Federal Superfund Site Investigation/Remediation
• Involved in over 20 Federal Superfund projects in northern California related to assessment and remediation of
chlorinated solvents in groundwater.
• Over 17 years of experience with private energy client in Arizona working on federal Superfund site issues related to
regional groundwater contamination in Tempe and central Phoenix.
• Project Director evaluating multiple former manufactured gas facilities (MGPs) to quantify environmental liability
for insurance settlement.
• Team hydrogeologist with value engineering team to review remedial option for cleanup of environmental liabilities
associated with soil and groundwater contamination at an active airport.
Page x
City of Avondale
Rachel D. LeVee, PE, PMP | Civil Engineer
Rachel is a civil engineer and certified project manager professional (PMP) with eight
years of project management experience and nearly 20 years of a transportation engineer.
She has worked on roadway design and housing infrastructure projects as both a design
engineer and as a project manager. She has spent the past nine years designing roadways and
infrastructure throughout the western United States. She has also worked for the Departments
of Transportation in the states of California and Utah, and is experienced in working with
AASHTO standards as well as with other federal and state highway design standards.
Education: Bachelor of Science, Civil Engineering, Utah State University
Registration/Certifications: Professional Civil Engineer AZ #37810, CA #C 53389,
UT #64373-2202, SD #7925, NM #16154, OR 74926, OK 24374; Project Management
Professional #1332998
Relevant Experience
Route NM 209 (Llano Estacado) Bridge 6117 Replacement, Clovis, NM
Route NM 209 is a minor rural arterial between Clovis and Tucumcari. At the Frio Draw, the roadway narrows and
presents a safety hazard for the 800 vehicles per day that travel at a speed limit of 65 mph. During the Phase I-A/B
alignment study, the WHPacific team will use a context sensitive approach to determine the best alignment, and right-ofway requirements that preserves the aesthetic value of the Frio Draw. The existing road is fairly straight but the bridge is
in a sag vertical curve, causing drainage problems off of the pavement and underneath the bridge.
California Village Roads, CA
California Village is an existing subdivision on the Fort Mojave Indian Reservation consisting of roughly 2.5 miles of
residential streets with curb and gutter. The existing pavement is in poor condition. WHPacific provided design services
to reconstruct the California village streets and provide drainage improvements. This project included topographic survey;
geotechnical and drainage investigations; detailed roadway design plans; an environmental assessment; and right-of-way
platting. Rachel was the project manager and roadway design technical lead for this project.
Arizona Village Roads, AZ
Arizona Village is an existing subdivision on the Fort Mojave Indian Reservation consisting of roughly 2.5 miles of
residential streets with curb and gutter. The existing pavement is in poor condition and the roadway drainage is not
functioning adequately. WHPacific generated construction plans to reconstruct the village streets and provide drainage
improvements. This project included topographic survey and mapping; a geotechnical investigation; hydrology/
hydraulic analysis and drainage improvements; detailed roadway design plans; an environmental assessment (including
archaeological clearance, a biological evaluation, and a jurisdictional waters delineation); and right-of-way platting.
Rachel was the project manager and roadway design technical lead for this project.
Road Design, Route N20, Page, AZ
Rachel was the project manager and lead roadway design engineer for 30 miles of rural roadway design for route N20,
which was designed as a 2-lane paved road with major realignment and drainage improvements. Rachel managed
the project scope, schedule, and budget; performed QA/QC evaluations; and coordinated design with the BIA, many
stakeholders, and internal and external design team members. She oversaw conceptual, preliminary, and final design,
preparing a complete PS&E package.
Page xi
City of Avondale
Rachel D. LeVee, PE, PMP | Civil Engineer – Page 2
Road Design, Route N9010, Pine Springs, AZ
Rachel was project manager and lead road design engineer for 11 miles of route N9010. WHPacific designed an allweather, paved route. The project included alignment revisions and major utility relocations. Rachel managed the project
scope, schedule, and budget; performed QA/QC evaluations; and coordinated design with the BIA, other stakeholders,
and internal and external design team members. She participated in conceptual, preliminary, and final design, preparing a
complete PS&E package.
Polk County OTIA III Bridges, Polk County, OR
This project consisted of the design of nine replacement bridges for Polk County, Oregon. Rachel was responsible for
designing the approach roadway improvements for one of the nine bridges. Her work included determination of roadway
alignments and drainage improvements as well as the calculation of estimated project quantities.
Bridge Baseline Reports, Oregon Department of Transportation, OR
This project included the inspection and assessment of 178 highway bridges for the state of Oregon to determine the
need for replacement or rehabilitation, as well as to prepare recommendations for any needed bridge and roadway
improvements to bring the bridges up to current design standards. Rachel developed recommendations for the approach
roadways for five of these bridges.
Thornton 88th Ave Dahlia, Thornton, CO
Rachel was the roadway designer for this project. This roadway and drainage project for the City of Thornton consisted
of the widening of 1/2 mile of an existing 2-lane roadway along with major drainage improvements. The project was
designed utilizing City of Thornton standards. Complex funding issues on the project dictated that several project
alternatives be included in the design.
Page xii
City of Avondale
Howard Cake, PE, PMP | Civil Engineer
Howard has more than 13 years of design experience. Since joining WHPacific, he has served
as a site designer and/or project manager for numerous roadway sites in New Mexico and
Arizona. These projects have varied from city arterials to rural highway designed in accordance
with AASHTO and ADA guidelines. He has been involved in every phase of roadway design
from the preliminary alignment studies to final construction plans. He also has experience with
incorporating the drainage, storm drainage, and wet utilities that may be located under the
roadway.
Education: Bachelor of Science, Civil Engineering, University of new Mexico
Registration/Certifications: Professional Civil Engineer NM #16896, NV #20467, CO
#43661, AZ #47348, MO #2011021678, HI #PE14599, MI #17852, IL 58977, MS 17852, LA
33663, TX 102641; Project Management Professional #1320314
Relevant Experience
98th Street Widening/Improvement from Gibson Boulevard to Senator Dennis Chavez Boulevard, Albuquerque, NM
Howard was the project manager for this 0.75 mile roadway improvement. This existing 2-lane undivided arterial was
widened to a 4-lane divided roadway with dedicated bicycle lanes and sidewalks. A traffic study was conducted at the
intersection of 98th Street and Amole Mesa to investigate the potential need for a traffic signal or all way stop control
due to the presence of a local elementary school. Also included are storm drain modifications, signing and striping
modifications, and public involvement.
Route NM 209 (Llano Estacado) Bridge 6117 Replacement, Clovis, NM
Route NM 209 is a minor rural arterial between Clovis and Tucumcari. At the Frio Draw, the roadway narrows and
presents a safety hazard for the 800 vehicles per day that travel at a speed limit of 65 mph. During the Phase I-A/B
alignment study, the WHPacific team will use a context sensitive approach to determine the best alignment, and right-ofway requirements, that preserves the aesthetic value of the Frio Draw. The existing road is fairly straight but the bridge
is in a sag vertical curve, causing drainage problems off of the pavement and underneath the bridge. We will analyze
different vertical alignments to eliminate the sag and we will use HEC-HMS to model the hydrology and a HEC-RAS
model with water surface profiles for the hydraulics.
NM 45 Coors Blvd, Albuquerque, NM
This project consisted of milling and inlay, full depth in-pace recycling and stabilization reclamation of existing Coors
Blvd, hot mixed asphalt, PGFC, curb ramp reconstruction, pavment markings, and traffic control. The interesting part of
this project was the in-place recycling. This process removes the existing asphalt and part of the base course, mixes in a
foam asphalt product, and places the mixture back on the road in a single train. This will be the first urban application in
New Mexico. This project also rebuilt the existing curb ramps. Most of the curb ramps along the corridor were in poor
repair. Each curb ramp had to be individually designed to fit in with site specific specifications, including the existing
sidewalk, signal posts, and push buttons.
Unser from McMahon to Black Arroyo, Albuquerque, NM
WHPacific designed a 0.25 mile stretch of Unser Boulevard from a two lane undivided to a four lane divided roadway
with wide raised medians. This project was awarded as part of an on-call contract with the City of Albuquerque. A traffic
warrant was conducted on the intersection at Unser and Night Whisper Road to determine the need for a traffic signal.
The project included roadway alignments for horizontal and vertical, signing, striping, drainage, storm inlets, ADA,
jogging trails, sidewalks to widen this stretch of roadway. The project also included construction support which included
responding to RFI’s, site visits, as built drawings and submittal reviews.
Page xiii
City of Avondale
Howard Cake, PE, PMP | Civil Engineer – Page 2
2nd & Claremont, Albuquerque, NM
WHPacific redesigned the existing intersection of 2nd and Claremont to improve site distance issues. This project
included the design of concrete bulb outs to narrow the existing the traffic lane and to provide cross traffic room to safely
make turning movements by improving sight distance. Due to existing buildings being built near the roadway, drivers at
the stop sign could not see oncoming traffic.
Unser Boulevard, City of Albuquerque, NM
Howard was the Civil Engineering Designer for the roadway extension of this high-speed, limited access roadway. Unser
Boulevard is one of two roadways planned to be constructed through the Petroglyph National Monument. WHPacific
provided the environmental documentation, alternative route alignments, and design for a six-mile segment. The project
was developed under the NMDOT’s Location Study Procedures and Action Plan and National Environmental Policy Act.
The analyses included socioeconomic, biological, archaeological, air, noise, engineering feasibility, and cost estimates.
The environmental clearance phase of the project involved numerous public information meetings and public hearings.
Design included the roadway, landscaping, lighting and signalization, storm drainage, and right-of-way acquisition.
Wild Horse Pass Casino and Resort, Gila River, AZ
Mr. Cake was the lead civil engineer for the construction of a new hotel and casino located on an approximately 160 acre
site. The project included paving, grading and drainage and utilities for the site.
Page xiv
City of Avondale
Clayton Howard, RLS | Director of Survey
Clayton has more than 15 years of experience in the surveying profession. He understands the unique challenges of
managing field and office staff, project deadlines, and client expectations all while maintaining high quality standards
and profitability. As the responsible registrant in charge of a land surveying department he has managed boundary, ALTA,
control, topographic, mineral claim, easement, right-of-way, aerial, route, construction and as-built surveys for private,
public, and utility entities.
Education: Associate Degree, Survey Technology, Phoenix College
Registration/Certifications: RPLS, AZ #50640
Affiliations: Arizona Professional Land Surveyors; International Right-of-Way Association; National Society of
Professional Surveyors
Relevant Experience
Arizona Director of Survey, Phoenix, AZ
Clayton is responsible for all aspects of land surveying from promoting services, contract administration, field crew and
office staff management, staff development, agency submittals, billing review, invoicing, and collections.
Hohokam Field/Fitch Park, City of Mesa, AZ
Clayton was the survey project manager on this remodel. Hohokam Field will be updated to accommodate the Oakland
Athletics new spring training playing surface. Fitch Park will be updated to house the new spring training facility, and
practice fields. WHPacific provided a boundary survey including easements, LiDAR scanning to generate the existing
ground surface for the fields, structures, parking areas and surrounding streets, a topographic survey to locate surface
utilities and to QC for the LiDAR scans, a digital terrain model (DTM), and break lines.
Southwest Gas On-Call Survey, Maricopa County, AZ*
Clayton served as survey project manager for various tasks including right-of-way staking, legal descriptions and exhibits,
gas main and service layouts. Over 250 projects were completed in three years for the survey on--call services contract.
Saguaro Boulevard Re-Construction, Fountain Hills, AZ*
Clayton served as survey project manager for Saguaro Boulevard in Fountain hills. This roadway was a 3.5 mile 4-lane
arterial roadway with median providing commercial and residential access in Fountain Hills, Arizona. The project
scope required removing and replacing the existing subgrade and asphalt and extruded curb. WHPacific provided the
topography, utility mapping, survey control and right-of-way determination. The fast tracked project was completed using
a combination of the Lynx Mobile Mapper with traditional survey methods.
* Experience prior to employment with WHPacific, Inc.
Page xv
City of Avondale
Luke Bingham | LiDAR Specialist/CAD Manager
Luke has 27 years’ experience in CAD, LiDAR, GIS, Solid Modeling and programming in the fields of surveying and
civil engineering. He has a vast knowledge and expertise working with both terrestrial and mobile LiDAR equipment. He
has worked as a design technician and/or surveyor on many successful transportation projects for ADOT, City of Phoenix,
City of Surprise, City of Eloy, Utah DOT, and CALTRAN. Luke’s knowledge of LiDAR collection methods and practices
allows WHPacific to leverage state-of-the-art data collection at high speed. Mr. Bingham’s technical abilities, work ethic,
and expertise in automation all combine to increase the productivity of those who work with him.
Education: AutoDesk AutoCAD, Mesa Community College
Registration/Certifications: Certification – ESRI Arc/Info Training Program; Certified Riegl LiDAR Technician
Relevant Experience
I-15, Kenwood to Ranchero, San Bernardino, CA
Luke was the LiDAR manager for this large transportation project. Luke utilized our Mobile LiDAR equipment for data
collection and processing of 14 miles of 8 lane interstate freeway. Data of the roadway surface and embankments was
collected at ±0.1’ accuracy with density of ±300 points per square meter. On this extremely busy highway, all data was
collected at 35mph at night with highway patrol escort and crash attenuation chase vehicle, but required no lane closures.
Maryland Avenue Bridge over RT 101, Phoenix, AZ. Mr. Bingham completed a LiDAR scan of the entire bridge for
preliminary design. Using long range time-of-flight terrestrial laser scanner, this bridge and underlying freeway were
scanned completely from a safe distance outside the freeway right-of-way.
Hohokam Stadium and Fitch Park, Oakland A’s Facilities, Mesa, AZ
Mr. Bingham was the LiDAR Manager responsible for this City of Mesa project that included full LiDAR mapping of
Hohokam Stadium and Fitch Park. Project required LiDAR scanning of several baseball fields, buildings, and surrounding
roads (that included: 0.5 miles of Center Street, and 0.3 miles of 6th Street, and 0.25 miles of 14th Street). The project also
included full utility mapping and location services that were conducted utilizing conventional survey.
I-15 CORE, Lehi to Spanish Fork, Salt Lake City, UT
Provided mapping remediation services to UDOT for 21 miles of I-15 for use in evaluation and design of freeway
improvements. Survey data and existing mapping, from several sources, was analyzed using a program written by Luke.
Various map sources were joined together to create complete unified map. Survey group was published July of 2009 in
American Surveyor Magazine for this innovation..
Mt. Rainer, Skyline Trail, Mt. Rainier, WA*
Luke was the LiDAR specialist for a laser scanning project. This project included a full LiDAR scanning of the trail
system to perform ADA analysis on trails. Utilizing high density scan data of the lower trail system and embankments,
WHPacific analyzed and identified possible locations for switchback designs to allow for wheelchair accessibility.
Page xvi
City of Avondale
Ceila Rethamel, PE, PMP | Water Engineer
Ceila has over 16 years of design experience and is a skilled project manager. Her expertise
includes designing and modeling water and sanitary sewer systems. Ceila’s experience includes
reviewing development plans for conformance to hydraulic modeling and transient analysis
modeling for water distribution wastewater collection systems, and streams and rivers. She has
completed multiple master plans and planning documents for potable water, non-potable water,
pipeline route selection, and wastewater systems impacted by development expansions. These
planning documents include water conservation strategies, capital improvement programs,
replacement programs, and asset condition management strategies for pipelines and facilities.
Education: Bachelor of Science, Civil Engineering, Water Resources/Water Treatment Emphasis,
University of Wyoming
Registration/Certifications: Civil Engineer CO #36916, WY #9637, SD #9910, AK #12375;
Certified Master Modeler (Haestad Methods); Project Management Professional #1450616
Affiliations: Member of Alpha Beta Kappa National Honor Society
Relevant Experience
Pinery Water & Wastewater District, Well K Complex, Parker, CO
Ceila was the project manager responsible for design and bidding documents for an 1,800 SF building to provide onsite treatment of the raw water electrical power, submersible pumps in the wells, equipment to control and monitor
the pumping operations, on-site piping, and site improvements including fencing, a gravel driveway, and grading and
drainage.
2011 Barrow Utilidor System (BUS) Above and Below Ground Repairs, Barrow, AK
Project engineer for the repair of water and sanitary sewer service connections for 26 residences and buildings in the City
of Barrow. Four of the buildings will also require below ground repairs. All of the residences/buildings will require new
above ground service connections. The existing services will be repaired from the existing floor or wall penetrations with
arctic piping to the service barrels located nearby the exterior of each facility. In some instances, the service barrel caps
and the electrical control panels will be replaced or repaired also. For the below ground connections, new service barrels
will be required for three of four buildings.
Water and Sewer Extension - Above Ground Service Connections, Barrow, AK
Project engineer for the installation of new water and sanitary sewer service connections for residences along Ahgeak
Street and Sakeagak Street in the City of Barrow. The forty one residences were prioritizes in an eligibility matrix to
identify which residences fit the North Slope Borough requirements for above ground service connections. This is part
of a larger project to extend below ground water and sewer utilities to this portion of Barrow. New the electrical control
panels will also be provided as part of the above ground project along with intercepting the existing services inside of each
building and routing the lines through the existing floor and wall penetrations with arctic piping to new service barrels
installed nearby.
South Santa Fe Water Main Replacement, Fountain, CO
Project manager and engineer for the installation of the replacement of an existing 6-inch water main that is experiencing
numerous breaks. This main crosses a very busy intersection with State Highway 85/87 and South Santa Fe Avenue/Crest
Drive. WHPacific will complete the design and construction phase services to replace the existing main with a new 8-inch
PVC main. Two locations have been identified for bored and jacked sections of piping.
Page xvii
City of Avondale
Ceila Rethamel, PE, PMP | Civil Engineer – Page 2
Well Source Treatment; Water System Improvements Phase 2, Re-Design, Aguilar, CO
Project manager for the design and construction of disinfection stations for 5 existing well sources. One existing well
house was upgraded with sodium hypochlorite dosing equipment and at the remaining wells, a disinfection building/
station was constructed. This project was needed to convert an existing raw water transmission main to potable water for
seven (7) existing customers.
Pecos Street/UPRR Grade Separation, City of Denver, CO
Project engineer for the design of water and sanitary sewer relocations for the Pecos Street Grade Separation. The
grade separation is for North Pecos Street at a Union Pacific (UPRR) and a Burlington Northern/Santa Fe (BNSF)
railroad crossing in Denver, Colorado. Included submittals to the two local water and sanitation districts, two local fire
departments and Denver Water, along with the coordination of utility crossings. Currently assisting with construction
phase services.
Mechanical, Electrical & Structural Design of Cat Reservoir Pump Station, Denver, CO
Project engineer for the design of pumps, a wet well, intake screens and pump room for a raw water pump station for
the Denver Water Department. Project also includes assistance with assembly of the contract documents and a prepurchase package for the pumps. Project manager for the construction phase services including submittal coordination and
response, RFI response and periodic observations.
Water Distribution System Replacement, Grand Lake, CO
Project Engineer for the North Shore Water and Sanitation District to design the water distribution systems replacement
in kind. Project included coordination with a North Colorado Water Conservancy Board 11 1/2 foot water main, bidding
assistance and construction phase services.
Sheridan Boulevard and 72nd Avenue Roadway Improvements, Westminster, CO
Project engineer for the City of Westminster to design the water mains of this project. Project included coordination with
existing sanitary sewers, proposed dry utilities and storm sewers, and bidding assistance. The design also included a
portion of water main in a casing pipe for easy removal in the future.
Page xviii
City of Avondale
Jerry Dodd, RLS | Survey
Jerry has more than 15 years of experience in the surveying profession. He understands the unique challenges of
managing field and office staff, project deadlines, and client expectations all while maintaining high quality standards and
profitability. As a professional registrant he has managed boundary, ALTA, control, topographic, easement, right-of-way,
aerial surveys for private, public, and utility entities.
Education: Survey Courses, Phoenix College
Registration/Certifications: RLS, Arizona #52139
Affiliations: Member of Alpha Beta Kappa National Honor Society
Relevant Experience
Pinery Water & Wastewater District, Well K Complex, Parker, CO
Ceila was the project manager responsible for design and bidding documents for an 1,800 SF building to provide onsite treatment of the raw water electrical power, submersible pumps in the wells, equipment to control and monitor
the pumping operations, on-site piping, and site improvements including fencing, a gravel driveway, and grading and
drainage.
Project Surveyor, Phoenix, AZ
Jerry is responsible for managing office staff, survey crews and coordination with clients for survey projects.
Saguaro Boulevard, Fountain Hills, AZ
Jerry served as a project surveyor for approximately 3 miles of Topographic Survey for use in design for roadway
improvements along Saguaro Boulevard from Shea Boulevard to Fountain Hills Boulevard by working with the field
crews in tying control to Fountain Hills local coordinate system and in the collection of monumentation. He also
delineated roadway centerlines and record rights of way based on found monumentation and record plats for Saguaro
Boulevard and the adjacent side streets.
Southwest Gas On-Call Survey, Maricopa County, AZ*
Jerry served as a project surveyor for various tasks including right-of-way staking, legal descriptions and exhibits, gas
main and service layouts.
91st Avenue Improvements, Peoria, AZ*
Jerry served as a project surveyor/survey project manager for approximately 1 mile of Topographic Survey for use in
design for roadway improvements along 91st Avenue from Mountain View Road to Butler Drive. In addition to managing
this project he also performed field work by collecting topographic data, created the base map for use in design and
delineated roadway centerlines and record rights of way based on found monumentation and record plats for 91st Avenue
and the adjacent side streets.
Page xix
7310 N 16th Street, Suite 315 | Phoenix, AZ 85020 | www.whpacific.com
Page 3
EXHIBIT B
TO
BETWEEN
AND
WHPACIFIC, INC.
[Scope of Work and Fee Proposal]
See following pages.
2297852.1
December 10, 2014
Chris Hamilton
Engineering Project Manager
City of Avondale
11465 West Civic Center Drive
Suite 200
Avondale, AZ 85323
Dear Mr. Hamilton,
WHPacific, Inc. (WHPacific) is excited for the opportunity to work alongside the City on this
Roadway Reconstruction CDBG project, bound by 1st to 3rd Street from Western Avenue to
Main Street, to the City of Avondale.
WHPacific is positioned and ready to provide professional services and we have the personnel
and desire to extend our working relationship with the City of Avondale. Attached is our project
scope and fee for the proposed project. Please review and let me know if you have any
questions.
Sincerely,
Robert Ramsey, PE, LEED AP
Project Manager
Direct 602.343.7860 | Mobile 602.320.8121 | [email protected]
7310 North 16th Street, Suite 315 • Phoenix, AZ 85020 • T 602.343.7800 • F 602.343.7801 • www.whpacific.com
EXHIBIT A - SCOPE OF SERVICES
The project will be completed in accordance with the following Scope of Services, City of Avondale
standards at the time of the execution of this agreement.
In general, the project consists of preparing a drainage report, construction plans, special provisions
and cost estimates for the CDBG Roadway Reconstruction Project, ABB: 1 st and 3rd Streets from
Western Avenue to Main Street. The approximate length of the proposed roadway reconstruction
improvements is 7,000 LF. The project also includes completing a full water main replacement
throughout the project site along with an ADA compliant review.
Final Design Services
Task 1 - Site Visit/Data Acquisition/Review
Consultant shall obtain maps and utility information for the project area. Consultant shall also
conduct a site review of the project site and photograph key site features. We will also review all
applicable City design criteria and as-built drawings provided by the City. Our site review will
familiarize us with:





Topography
General Drainage Conditions
Existing Structures
Utilities
General Opportunities/Constraints
Task 2 - Drainage Analysis and Report
Consultant shall review any reports available for the project area and utilize the existing information
where possible to facilitate the estimation of storm water runoff. Drainage calculations and design
will per performed in accordance with the Maricopa County Drainage Policies, in particular Policy
3.2.2 Design Standards for Rehabilitation projects. Public safety is of utmost concern, as is not
adversely affecting any downstream facilities with additional runoff. Because this project is not
adding any impervious surfacing, the second of those is most likely not an issue. Both items will be
reviewed for compliance with policy. The Rational method will be used to compute existing and
proposed runoff flows, following the criteria in the Policy (Qmax=100cfs, up to and including the 100
year event). An analysis to compute the residential street capacity will be completed to ensure the
proposed roadway reconstruction can convey the existing runoff within the modified roadway crosssection of 36’ (existing roadway cross section 40’).
The project is designated Zone X by the Federal Emergency Management Agency (FEMA), the area
is being protected from the 1-percent annual chance or greater flood hazard by a levee system that
has been provisionally accredited. If the roadway profile is raised above existing grade significantly,
this may impact the flows and block flows, divert flows or cause flooding of adjacent properties
during the 100-year storm. Consultant shall review the proposed roadway profile.
Recommendations will be provided to the City to modify the roadway vertical alignment to eliminate
any surcharges for the 100-year storm.
All of the analysis referenced above will be documented in the drainage report that will be submitted
CDBG ROADWAY RECONSTRUCTION PROJECT
CITY OF AVONDALE ON-CALL TRANSPORTATION
for City review.
Task 3 - Street Improvement and Watermain Replacement Plans
Consultant shall prepare one (1) set of construction plans that will include street improvement plans
as well as watermain replacement plans for the CDBG Roadway Reconstruction Project. The scope
of work includes 1st to 3rd Streets bound by Western Avenue on the north to Southern Ln to the
south. In addition, Southern Ln, Pacific Drive, Rose Ln, and Belmont Drive will be included in the
project bounded by Central on the west to 4 th Street on the east.
The street plans will include the design of finish grades for curb and gutter, sidewalk (as
appropriate), access ramps and pavement.
The street profiles will be analyzed and low
intermediate low spots will be eliminated to improve gutter flow and slopes. In addition, Belmont
Drive will be extended through to connect 1 st and 3rd Streets. ADA improvements are needed at the
intersection and along routs for ADA compliance.
The watermain replacement plans will include the Water service connections, fire hydrants, main
lines, valves and fittings. It is anticipated that no water service connections shall be made outside of
those directly tied to the proposed waterline. Water services shall be shown extending from the
point of connection on the waterline to the property line of the lot to be served. The City shall
provide requirements for water service sizes and locations to the Consultant as part of the City’s first
review comments. The City shall also provide any required water service relocation diagrams. A
typical water service location detail shall be provided.
WHPacific shall provide the City with a list of potential utility conflicts. The City shall coordinate /
perform the “pot-holing” operation if required.
This proposal excludes soils investigations and creation of project specifications.
In designing the improvements to this project, WHPacific will utilize City of Avondale Standard
Drawings and Details that will be referenced on the drawing by an appropriate construction note.
This task includes preparation of one (1) title sheet, one (1) paving notes and detail sheet, one (1)
water notes and detail sheet, one (1) quantities summary sheet, fifteen (15) paving plan and profile
sheets for the paving improvements, and fifteen (15) water plan and profile sheets for the watermain
replacement improvements. Plan and profile sheets will be prepared at 1" = 20' scale (500 feet/plan
sheet). In total, we are estimating that thirty-four (34) plan sheets will be required for this task.
Task 4 – ADA Review
Consultants ADA specialist will review site documents, topographic information, photographs,
pedestrian ramps, sidewalks, accessible crossings, and utility locations to make sure all facilities are
compliant with PROWAG. Consultant shall coordinate with the City and produce a full list of non
ADA compliant features within the ROW.
Task 5 - Special Provisions
Consultant shall provide appropriate special provisions that may be required to bid and construct the
project. Consultant shall coordinate with the City to provide a biddable plan package.
Task 6 - Opinion of Probable Construction Cost
Consultant shall prepare an estimate of construction quantities, construction costs and
contingencies. Cost estimates shall be submitted at the 60%, 90% and 100% plan stages. The
construction cost estimate will include a tabulation of bid items and quantities, including bid item
numbers.
Task 7 - Project Management, Coordination, and Meetings
Consultant shall provide project coordination to the extent necessary to successfully complete the
Final Design Services for the project. Coordination efforts are anticipated to include (but not limited
to) discussions with City Staff regarding the schedule, project goals, constraints, project limits,
matching the roadway profile between existing sections and review comments. Coordination with
the various utility owners is also anticipated to be a part of this task.
Consultant shall attend project meetings (including the kickoff meeting) as requested by either the
City. The purpose of the meetings will be to discuss and resolve project issues as they arise and to
obtain clear direction from the City with respect to decisions, direction and schedule requirements.
We also anticipate project meetings subsequent to each of the milestone submittals to discuss and
resolve the City’s review comments.
Task 8 - Reimbursables
For budgetary purposes, an allowance of $2,200 has been included for reimbursable items such as
copies, bluelines, mylars, mail and delivery services. All reimbursable items shall be invoiced by the
Consultant to the City at direct cost. Cost data (backup) will be included with the appropriate
invoices.
SUBMITTALS
WHPacific shall submit the following documents as a part of this contract, note that a 15% horizontal
layout exhibit will be produced for meeting purposes only and will not be submitted as a formal
review:
i.
At the Grade and Alignment (30%) Submittal, Consultant shall submit three (3) sets of
full-size, one (1) set of ½ size plans, one (1) set of reproducibles, pothole requests, four
(4) preliminary drainage reports and special provisions and a CD with the project
AutoCad files (release 2000, latest ACAD release and .pdf formats).
ii. At the Preliminary (60%) Submittal, Consultant shall submit three (3) sets of full-size, one
(1) set of ½ size plans, one (1) set of reproducibles, bid tabs, four (4) final drainage
reports, special provisions and a CD with the project AutoCad files (release 2000, latest
ACAD release and .pdf formats).
iii At the Pre-Final (90%) Submittal, Consultant shall submit three (3) sets of full-size, one
(1) set of ½ size plans, one (1) set of reproducibles, bid tabs, special provisions and a
CD with the project AutoCad files (release 2000, latest ACAD release and .pdf formats).
iv. For the Final (100%) Submittal, Consultant shall submit three (3) sets of full-size, one (1)
set of ½ size plans, one (1) set of final mylars, final bid tabs, four (4) final drainage
reports, final special provisions, all supplemental survey information and a CD with the
project AutoCad files (release 2000, latest ACAD release and .pdf formats).
Additional Services: Services, which are not specifically identified herein as services to be
performed by Consultant or its consultants, are considered Additional Services for
purposes of this Agreement. Client may request that Consultant perform services,
which are Additional Services. However, Consultant is not obligated to perform
such Additional Services unless an amendment to this Agreement has been fully
executed setting forth the scope, schedule and fee for such Additional Services. In
the event Consultant performs Additional Services before receipt of such executed
amendment, Client acknowledges its obligation to pay for such services at
Consultant’s standard rates, within 30 days of Consultant invoice.
In performing its services hereunder, Consultant has or will receive information
prepared or compiled by others, the accuracy and completeness of which
Consultant is entitled to rely upon without independent evaluation or verification.
Exclusions: Consulting services relating to any of the following tasks may be completed by
Consultant if negotiated under a separate contract for an additional fee; but are
presently specifically excluded from this Agreement:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Geotechnical investigation;
Hazardous wastes;
Construction observation;
HEC I or II studies;
Abandonments;
Plat or map of dedication;
Legal descriptions;
Signing & striping plans;
Traffic studies;
Construction staking;
Box culverts;
SWPPP, AZPDES, & NOI
Review of shop drawings;
Sump pump design;
As-builts and retention as-builts;
16. Horizontal control plan/geometrics;
17. Gas or electric design;
18. Quantities & cost estimates, except
as required for plan approval;
19. Retaining wall design;
20. Street light design;
21. Exhibits;
22. Storm drain;
23. Landscape Plans;
24. Irrigation;
25. 404 permits or determination;
26. Survey Services;
27. Any other services not specifically set
forth in the Scope of Services.
WHPacific will coordinate the above CDBG Reconstruction Project with the City’s Project
Manager. The City will provide potholing services as required. WHPacific will complete the
above project in accordance with the enclosed lump sum fee, schedule “B”, project will be
billed monthly as lump sum. Note, under allowances, a $5,000 civil engineering allowance
has been added to accommodate out of scope items during design. This allowance will not
be billed or executed without written notification and authorization by the City Project
Manager.
If you have any questions, please give me a call 602.343.7860, or send me an email
[email protected]. We look forward to working with the City on the CDBG project.
Sincerely,
Robert Ramsey, PE, LEED AP
Project Manager
11/21/2014
Schedule "B"
CITY OF AVONDALE
ROADWAY RECONSTRUCTION PROJECT
ABB: 1ST TO 3RD STREETS FROM WESTERN AVE TO MAIN STREET
TASK
DESCRIPTION
FINAL DESIGN SERVICES
1
Site Visit/Data Acquisition/Review
2
Drainage Analysis and Report
3
Street Improvement Plans & Water Replacement Plans
3a
15% Horizontal Layout Exhibit
3b
30% Design
3c
60% Design
3d
90% Design
3f
100% Plan Submittal
3g
Base Map Preparation
Total 3 Street Improvement Plans & Water Replacement Plans
4
ADA Review
5
Special Provisions
6
Opinion of Probable Construction Cost
7
Project Management, Coordination, and Meetings
Reimbursables
8
Subtotal Final Design Services
PRINCIPAL
$65.00
Hours
$
PROJECT MANAGER SENIOR ENGINEER
$52.66
$44.49
Hours
$
Hours
$
TOTAL
WHP TOTAL DIRECT
HOURS
RATE
Hours
$
OVERHEAD
171.71%
$
SUBTOTAL
$
PROFIT
10%
$
WHP TOTAL
$
TOTAL FEE
$
8
4
$421.28
$210.64
12
16
$533.88
$711.84
8
32
$248.00
$992.00
24
$503.04
28
77
$1,203.16
$2,482.52
$2,065.95
$4,262.74
$3,269.11
$6,745.26
$326.91
$674.53
$3,596.02
$7,419.78
$3,596.02
$7,419.78
$65.00
$65.00
$0.00
$130.00
1
15
20
16
8
1
61
$52.66
$789.90
$1,053.20
$842.56
$421.28
$52.66
$3,212.26
10
65
100
60
20
4
259
$444.90
$2,891.85
$4,449.00
$2,669.40
$889.80
$177.96
$11,522.91
20
90
120
100
60
8
398
$620.00
$2,790.00
$3,720.00
$3,100.00
$1,860.00
$248.00
$12,338.00
10
80
110
60
40
32
332
$209.60
$1,676.80
$2,305.60
$1,257.60
$838.40
$670.72
$6,958.72
41
250
350
237
129
45
1052
$1,327.16
$8,148.55
$11,527.80
$7,934.56
$4,074.48
$1,149.34
$34,161.89
$2,278.87
$13,991.88
$19,794.39
$13,624.43
$6,996.29
$1,973.53
$58,659.38
$3,606.03
$22,140.43
$31,322.19
$21,558.99
$11,070.77
$3,122.87
$92,821.27
$360.60
$2,214.04
$3,132.22
$2,155.90
$1,107.08
$312.29
$9,282.13
$3,966.63
$24,354.47
$34,454.40
$23,714.89
$12,177.85
$3,435.16
$102,103.40
$3,966.63
$24,354.47
$34,454.40
$23,714.89
$12,177.85
$3,435.16
$102,103.40
1
2
$65.00
$130.00
2
4
4
80
$105.32
$210.64
$210.64
$4,212.80
16
20
12
20
$711.84
$889.80
$533.88
$889.80
10
$0.00
$310.00
$0.00
$0.00
$0.00
$0.00
18
24
27
102
$817.16
$1,100.44
$1,119.52
$5,232.60
$1,403.15
$1,889.57
$1,922.33
$8,984.90
$2,220.31
$2,990.01
$3,041.85
$14,217.50
$222.03
$299.00
$304.18
$1,421.75
$2,442.34
$3,289.01
$3,346.03
$15,639.25
6
$390.00
163
$8,583.58
355
$15,793.95
448
$13,888.00
$7,461.76
1328
$46,117.29
$79,188.00
$125,305.29
$12,530.53
$137,835.82
$2,442.34
$3,289.01
$3,346.03
$15,639.25
2,200.00
$140,035.82
1
1
2
$
356
$0.00
Subtotal Allowances
M:\_PROPOSALS\PHOENIX OFFICE\CITY OF AVONDALE\CDBG RECONSTRUCTION 1ST-3RD STREETS\PROFESSIONAL FEES 112114.XLS
CADD ANALYST
$20.96
Hours
$
$65.00
1
ALLOWANCES
A
Civil Allowance
Grand Total
DESIGNER
$31.00
Hours
$
6
$390.00
$5,000.00
0
$0.00
0
$0.00
0
$0.00
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
$0.00
$5,000.00
163
$8,583.58
355
$15,793.95
448
$13,888.00
356
$7,461.76
1328
$46,117.29
$79,188.00
$125,305.29
$12,530.53
$137,835.82
$145,035.82

PROFESSIONAL SERVICES AGREEMENT BETWEEN

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