DIVERSITY AFLAC`S FOCUS MEET THE BEGUHLS KEEP UP
Transcription
DIVERSITY AFLAC`S FOCUS MEET THE BEGUHLS KEEP UP
you are our business november / december 2013 Diversity A Week All About DIVERSITY Four Pillars AFLAC’S FOCUS Policyholders Write MEET THE BEGUHLS Corporate Learning HCR and You KEEP UP WITH HELP OUR TECHNOLOGY CUSTOMERS employeE m a t t e r s Aflac is different A message from Dan AmoS, Chairman, CEO We recently received a testimonial letter from policyholder Dean Beguhl, who expressed his appreciation for the Aflac cancer insurance policy as his family faced cancer diagnoses. In the letter, Mr. Beguhl used these words: “It was then that we were convinced that this was no ordinary insurance company.” In that one sentence, Mr. Beguhl sums up what we’ve known for years: Aflac is different. One of the many traits that make us different was spotlighted in August; our diverse workforce. We know that a rich combination of culture, talent and skill leads to diversity, but it also leads to efficiency. Just as a choir has many different voices that combine into a melody, Aflac’s diverse workforce blends together to fulfill the promise we give to customers like the Beguhls – to be there in their time of need. As our campuses celebrated our diverse workforce with a week devoted to exploring not just our differences, but our similarities as well, we’re reminded that the many cultures that comprise Aflac’s workforce observe and celebrate dates significant to their faith, heritage and belief, many of which occur at year’s end. I hope you enjoy these special holidays, and the kindness and compassion that come with them. I join Dean Beguhl as he expresses heart-felt thanks to you for everything you do. Dan Amos november december Contents N O V E M b e r / D E C E M b e r 2 0 1 3 | i s s u e 6 d i v e r s i t y s t r at egy FOUR PILLARS di v ersi t y AFLAC DIVERSITY WEEK A guide for 2014 and beyond … PAGE 8 A week for learning … PAGE 4 t echnol ogy t e s t imon y CORPORATE LEARNING A POLICYHOLDER SHARES Kathryn Lewis answers 15 questions … PAGE 12 Life’s ups and downs … PAGE 10 HEALTH C A R E communicatE regul arly HEALTH CARE REFORM How to help our customers … PAGE 14 REFORM | D e p a r t m e n t s v ic t ory FROM IRON GIRLS TO IRONMAN Meet Aflac triathletes … PAGE 24 | Q u i c k C li p s , pa g e 2 | N ew Em p loyees , pa g e 2 7 | All i n th e Fam i ly, pa g e 2 8 On the Cover: Columbus Diversity Council members: Lanita Lucas, back row; Lisa Robertson and Bianka Huling, third row; Luis Hernandez-Rosado, Lakeysha Gay, Abby Supan, second row; Cindy Spinks, Jennifer Chambers, Kathy Houston, Clarissa Barron, front row. e d i to r Janet Burden // C o n t r i b u tO r s Janet Burden, Susan Goodsell, Somer Mason Art Direction/Graphic Design Rank Studios // Photography Jerry Ballas, Ana Brubaker, Curtis Mansell, Chris Rank, Oz Roberts Yo u r c o m m e n t s a r e w e l c o m e | Employee Matters magazine, 1932 Wynnton Road, Columbus, GA 31999 | fax 706.243.8175 | email [email protected]. Printed by Communicorp Inc., for Aflac Worldwide Headquarters. © 2013 by Aflac. All rights reserved. employeE m a t t e r s 1 quick clips W h at ’ s h a p p e n i n g a r o u n d A f l a c Aflac on hand to honor Maya Angelou Visit Aflac in the News Stay informed about Aflac activities and industry news by visiting Aflac in the News on the employee intranet. The rolling news ticker spotlights breaking stories from top media sources from around the globe. 2 november december The Congressional Black Caucus held their annual legislative conference in Washington, D.C. on Sept. 19 and honored Dr. Maya Angelou. On hand to help celebrate the many achievements of the famed bestselling author, educator, historian, actress, playwright, civil-rights activist and former United State Poet Laureate were Aflac representatives. Shown with Ms. Angelou, seated, are Robert L. Wright, Aflac director emeritus; Robert “Ben” Johnson, director; Eric Seldon, senior vice president, business services, president and vice chairman, Communicorp; Teresa White, executive vice president and chief operations officer, Aflac Columbus, and David Pringle, senior vice president. Eric Seldon interviewed in Profile The third quarter issue of online magazine Profile features an interview with Eric Seldon. In it he speaks of the importance of mentor/mentee relationships and how he encourages others to take on new challenges. Read more at profilemagazine.com/2013/Aflac. Latina Style LATINA Style magazine has honored Aflac in its 50 Best Companies for Latinas list for the 14th time. Learn about evaluation criteria and fellow honorees at latinastyle.com. 2014 Diversity Journal features Christina Varghese Christina Varghese, Legal, is featured in the Diversity Journal’s Women Worth Watching in 2014 issue. In the article she describes how she turned childhood hardships into strengths that include her desire to educate herself and become a strong communicator. Read Christina’s story in the September/October edition. East meets west in TOMODACHI initiative In August the Aflac Cancer and Blood Disorders Center of Children’s Healthcare of Atlanta welcomed Dr. Yosuke Hosoya, St. Luke’s International Hospital, Tokyo, to Atlanta as part of the TOMODACHI project, an international public-private partnership sponsored in part by Aflac. Dr. Hosoya is spending six months working with Emory’s Department of Pediatrics and will observe clinical activities Aflac Duck “N’ Sync” with advertising icons and celebrities The comeback continues! The Duck was on hand for Advertising Week’s 10th anniversary ‘Parade of Great Icons’ celebration held in New York City in September. Joining the Duck were two other celebrities launching their own comebacks; Lance Bass and Joey Fatone of ‘N Sync fame. within the Aflac Cancer Center and spearhead medical best practices sharing between countries. Green efforts among those that land Aflac on Dow Jones list Analysis of Aflac’s environmental, economic and social practices earned Aflac high scores and a spot on Dow Jones Sustainability Index North America list for the third consecutive year. To learn what factors led to Aflac being one of only four U.S. insurers to make the North America index, go to sustainability-indices.com. Aflac badge transition in SDM magazine SDM magazine recently featured Aflac Security and the combined efforts that led to an ‘invisible’ system switch to new badge capabilities that allow employees to use one identification badge for all locations — automatically. Scott Shaw, senior manager, Security, Transportation and Disaster Preparedness, helped coordinate the effort that resulted in a smooth transition to added security — and convenience — for Aflac workers. Read more at sdmmag.com. Where’s the Duck … print? The Aflac Duck is playing hide and seek in this issue of Employee Matters. Find the Duck’s footprint hidden somewhere in the pages of this issue and you could win a prize. Email the page number and page location of the footprint to [email protected] by Dec. 20. All correct entries will be entered into a random drawing to win prizes. All employees are eligible to play this hide and seek game. (By the way, the tracks above don’t count for anyone thinking this is going to be easy!) employeE m a t t e r s 3 Diversity with a difference 4 november december B y S o m e r M a s o n W hen you hear the word ‘diversity,’ you probably think about ethnicity, religion or the color of someone’s skin, but there is much more to diversity than that. Diversity, by definition, is ‘the condition of having or being composed of differing elements; variety.’ In other words, diversity is ANYTHING that makes you different from someone else. This could include a number of factors: military status, gender, health condition or education level, for example. This year, all Aflac locations celebrated diversity Aug. 2630 and spotlighted less prominent areas of diversity such as military appreciation, literacy, art, health and cuisine. Giv ing One of the biggest events was the Diversity Council Silent Auction, which benefitted the Aflac Cancer Center. The auction was 100 percent online with real-time bidding. All locations, including teleworkers and state office employees, participated in the fun right from their desks. Items were donated from management and executives, and up for bid were a trip to California to see the filming of an Aflac commercial, lunch with CEO Dan Amos, electronics, gift cards, signed sports memorabilia and more. This effort raised more than $7,500 for the children at the Aflac Cancer Center! Albany employees were also in the giving spirit. They held a book drive benefitting the Literacy Volunteers of Rensselaer County’s youth programs. They collected a total of 339 books for the cause. M ili ta ry A ppr e c i at ion Day In the spirit of giving AND military appreciation, Columbus employees held a care package drive for our soldiers and collected close to 1,000 items, including everything from food to movies to pillowcases. The donations filled the back of a large pick-up truck. Columbia employees also set up a military appreciation booth with a clothing display and information. Winners of the military appreciation gift bags were Shannon Williams, Privacy Compliance, David Briggs, Large Account Service, and Gwen Whitman, Client Relations. Brittany Brown, Client Services – Large Account Services, won the military photo submission contest. employeE m a t t e r s 5 Clockwise From Left: Pat McGaugh decked out for Heritage Culture Day. Right: Tarsha Hall enjoys the Art Expo. Below: Adrienne Brooks, Daniel Yackel, Doris Harvey, Tiffany Hankinson and Jewel Hemby examine authentic military gear. Below Middle: Jennifer Phiffer serves up something tasty. Bottom Left: Ellie Garnsey, Deb Tallman, Maureen Reyer and Lynda Atanasio line up to sample some new dishes. tied this to their big Friday event where employees could pin their hometown on the world map and visit any of the other booths that they may have missed throughout the rest of Diversity Week. Columbia organized a cooking contest. After all votes were tallied, the winners were Rachna Prasad, Client Relations, for her chicken tikka masala, Vicki Sweginnis, PIC/Quality/Risk, for her Moroccan chicken and couscous, and Sarah Thacker, Underwriting, for her tres leches cake. Each winner took home a $50 Visa gift card. Omaha employees celebrated the military by playing Military Bingo with different ranking symbols. They also shared articles written by employees about their military history and connection. Foo d Learning about diversity is always more fun if food is involved! The Diversity Council in Columbus and Columbia invited employees to bring in a dish to share with their co-workers. Columbus Omaha and Albany employees enjoyed a festive lunch. In Omaha, employees sampled Italian dishes, sushi, egg rolls and chips with salsa and guacamole. Employees also brought in their favorite dessert to share with co-workers. Albany enjoyed weisswurst, burritos, chicken riggies, meatballs and potato pancakes, all while playing a friendly game of ‘How well do you know us?’ In the game, the audience guessed which of three separate statements made by volunteer employees was false. The employee with the most correct was Meg Iaconetti, Payroll Account Services, who received a $50 gift card to Target. G etting Pampe r ed No matter what our gender or background, we could all use a little pampering! Employees in Columbus and Omaha celebrated hard working employees with a Pamper Me Day. This event ties in to both gender diversity, as well as health diversity. Employees could choose to receive haircuts, facials, mas- 6 november december sages, manicures or make-up application free of charge in a relaxing, spa-like atmosphere at work. This was one of the most popular events of the week. Glenda Allen, Quality Assurance, wrote on the company My Diversity Experience Facebook page, “Once again, the Duck has outdone themselves! PAMPER DAY... massages, facials, haircuts (men and women), manicures and make-up!” Em ployee M use ums & A rt Employees in Omaha and Albany created museums featuring employees’ special family heirlooms, memorabilia and mementos. This gave employees the opportunity to talk about their families, their heritages, and items and traditions that are important to them. Both Columbus and Columbia employees enjoyed art shows. Columbus employees submitted their art pieces, anything from paintings to photography, Left: Josh Inman finds a buddy during Military Appreciation Day. Below Right: Elizabeth Gardner is on the receiving end of some welldeserved pampering! backgrounds to reflect the diversity found within their teams. Co-workers viewed the creative ways each department dreamed up to represent the theme. Sabrina Jackson’s team in Client Relations won the Art Walk and received a $100 Visa gift card. G am e s jewelry to pottery, and everything in between, in the art show. The kids at Imagination Station and Imagination Station Too also submitted wonderful art pieces of their own. Everyone was able to come down to see the art entered, often revealing talents about their co-workers that they didn’t know existed. Employees in Columbia made their Art Walk a team-building exercise. Departments decorated one cubical in their area with the theme “What does diversity mean to you?” The departments worked together and used art from all Employees across all campuses played games throughout the week. Omaha celebrated generational diversity with Generation Trivia, a Blast from the Past candy shop and vintage games such as Skip-Bo, UNO, 80’s Trivial Pursuit and Chinese checkers. Columbus teams participated in The Quacktastic Race by completing physical and mental challenges throughout the week. The time it took them to complete each challenge was recorded until one team, consisting of Bobbi Jo Haywood and Katie Sample, both Special Investigations Unit, came out on top with a total weekly time of 16.5 minutes. They each won an Aflac cooler and Carmike Cinema’s popcorn bucket with free refill coupon. Albany and Columbia each held two puzzle contests. In both locations, the puzzles were word scrambles with diversity related words. The winners in Albany were Cheryl Zinnershine, NY AIM Leadership, and Michele Patton, NY Policy Service, who each received a $25 Target gift card. In Columbia, the winners were Lucille Costa, Broker Services, Ashley Downs, Claims, and Lashawnda Johnson, Pre-Processing, who all won $25 Visa gift cards. Columbus held daily drawings after each event. Employees that entered and participated in the events were entered into the drawings. At the end of the week, the names of all the participants were put together and the council drew four final names to win the big prizes of the week. Brandi Williams, Business Tech Solutions and Macamen Huxley, Marketing Print/Communications were the big winners each walking away with an iPad Mini. DaRell Nix, IT, and Robin Yates, Claims-Accident, were the runners-up each bringing home an iPod Touch. All in all, it was a great, educational week that taught our employees that diversity comes in many forms. Being a part of a certain group because of your military status, health condition or personal interests helps shape who you are as a person and influences your thoughts, perspectives, decisions and overall lifestyle. Learning more about how these things can affect someone’s life helps us all to be more understanding, tolerant and accepting of the differences in the people that we work with each day. Brenda Mullins, diversity officer and second vice president, Human Resources, reminds you to contact her or her team about diversity and human resources matters. For more information and resources, visit the Diversity Council page on the employee intranet at About Aflac > Diversity. employeE m a t t e r s 7 Aflac Strategic Pillars wi l l g u id e y o u th r o u gh 2 0 1 4 – and y e a r s t o c o m e T oward the end of 2012, three important developments in the U.S. business world were identified as being some that could affect Aflac: I m p r ov e & e x pa n d o u r d i st r i b u t i o n • A shift toward group insurance products Ow n o u r c u st o m e r experience • A heightened insurance broker presence • The Affordable Care Act / Health Care Reform To help Aflac employees concentrate their energies and resources on those three essentials, four strategic pillars were developed to help direct our operations. Throughout 2013, and continuing into 2016, the strategies on which our business focuses include: »» Increase field force productivity through the right tools, processes and incentives. »» Expand the broker channel. »» Build an Aflac proprietary exchange. »» Drive new channels and partnerships. »» Improve automation, account servicing, the billing experience and claims experience. »» Focus on retaining accounts and policyholders. »» Gain more penetration within accounts. 8 november december Case for Change The world is changing, and our products, distribution and organization must meet those changes. Many organizations have faltered because they didn’t keep pace with the changes going on around them. Consider Eastman Kodak, Blockbuster and Motorola, companies that all once led their industries. Holding fast to the old way of doing business with the same products and delivery systems that brought their success proved to be a poor business model in a rapidly changing world. That is something we don’t want to see happen at Aflac. It’s the reason why we have developed the four pillars and for the organization changes, so that we can continue to be successful. What do we do next? There have been changes at Aflac, but with change comes opportunity. A companywide team comprised of officers and non-management employees are coordinating next steps for leadership to help everyone adapt and thrive with these changes. There are several activities on which this team will be focused: St r e n gt h e n o u r l ow c o st m o d e l Fo c u s o n our product i n n ovat i o n »» Communicate Aflac’s pillars and initiatives »» Understand Aflac’s organization transformation »» Roll out enhanced leadership training »» Develop RAPIDs (Recommend, Agree, Perform, Input, Decide) for certain processes to provide a clear decision-making process »» Conduct business planning sessions »» Form focus groups and feedback loops for employees »» Develop a series of videos to hear from executive leadership on topics such as change, focus, and adaptability »» Identify division key tenets and success measures »» Document the roles and responsibilities of each division »» Conduct talent reviews to identify areas to grow employees »» Launch a people leaders guide to further develop leadership »» Identify short- and long-term savings opportunities. »» Implement a zero-based budget process. »» Improve and expand upon our current individual and group product offerings. »» Increase our speed-to-market. »» Ensure our products complement the plans being offered through the Affordable Care Act. As we move into 2014, everyone should understand Aflac’s direction and focus, and what their role is in helping achieve company goals. By focusing on the four pillars and the activities emphasized here, we can continue to grow Aflac — its employees, its revenues, and its profits. employeE m a t t e r s 9 t e st i m o n i a l According to Michigan policyholder Dean Beguhl, Aflac is there ‘helping all the way’ as he and his wife face life’s ups and downs. What the Beguhls don’t see is that behind the scenes Aflac employees come from rich and diverse backgrounds and lifestyles. Every day they bring their many skills and unique talents together to keep Aflac’s promise. Little did my wife and I know when we applied for an Aflac policy 10 years ago that I would be diagnosed with prostate cancer approximately one year afterward. A full prostatectomy was required, and when the cancer returned thirty seven radiation treatments were given. Because of the nature of the disease, I was also subject to hormone therapy. Aflac was there helping me all the way. Because of the benefits provided by Aflac, I was able to secure the best treatment possible. When my wife and I retired and moved cross country, Aflac even helped us with our premiums for a couple of months while we were getting settled. It was then that we were convinced that this was no ordinary insurance company. For the past 10 years, we did not file any cancer claims with Aflac. However, we did continue to file our wellness exam forms. At times we were tempted to cancel the policy. Thank God we didn’t. One month ago, my wife Norma, age 76, was diagnosed with Stage Four Pancreatic Cancer, for which there is no cure. This devastating news really rocked our boat. But Aflac was again there to help provide the quality of life for her care and treatment, plus help bring the family together. Thank you, Aflac, for being there when we needed you. dean beguhl Richland, MI 10 november december “Aflac was again there to help provide the quality of life for her care and treatment, plus help bring the family together.” employeE m a t t e r s 11 15 questions for Kathryn Lewis trainer, explainer and self-described computer geek Twelve-year Aflac veteran Kathryn Lewis keeps her training sessions lively through classroom interaction and humor. In fact, if you ask the Corporate Learning technical trainer if her classes are dull, dry or boring, she just may reply, ‘I’m a frayed knot!’ 12 november december Are you a computer geek or nerd, and why? Geek. I think that computer geeks, like myself, still have the ability to interact with people on a fairly normal and understandable level. That’s pretty crucial for a trainer. What education and training prepared you for your Aflac career? I began high school at Hardaway in Columbus, and then won a full scholarship to Darlington School, a boarding school in Rome, Ga., where I attended my junior and senior years. I went to Georgia Institute of Technology for two years, Shorter College for six months and graduated from Columbus College with a Bachelor of Business Administration and a concentration in marketing. I’ve also earned Microsoft Office Specialist Master Instructor and Langevin Learning Services’ Instructor/Facilitator certifications, as well as completed the Dale Carnegie Training Skills for Success course. What do you teach / train at Aflac? Pretty much if it’s a software program the company uses, I can teach it! In Microsoft, I train Access, Word, PowerPoint, Excel, SharePoint and Visio. I have also created online training for topics such as health care reform and onboarding solutions, as well as many of the SAP modules that Aflac uses, including the Business Objects report writing tool. How would you describe a typical training class? Because technical classes can be boring or overwhelming, I try to keep it light. I laugh a lot, and try to get my students to do the same. In between jokes, we learn some software functionality! How many Aflac employees have you trained? A bunch — more than 5,000 employees. Our records show I’ve had over 22,000 students in class, but some are repeat customers. And that’s not including online courses. Do you use different styles of training for different age groups? Because technical classes are specific, it’s difficult to adjust the material for the different generations. However, I do adjust my speed in some cases for those who need to go faster or slower than average. What have you learned from your students? I get a lot of shortcuts from students in just about every single class I teach. They also teach me patience. What’s the most embarrassing thing you’ve done in class? When I get really tickled I snort. That can be pretty embarrassing! What about you might surprise readers? I speak fluent German. No, that’s actually not true. But I have replaced a toilet in my house by myself and thrown the old one out the top floor window. I needed help with that part, though. My children were more than happy to oblige. Of what personal accomplishment are you most proud? Aside from the two great kids I’m raising, I’d have to say my involvement with Relay for Life. I was a five-time Columbus event chairman, including the first and second ever in Columbus. I’m watching it grow up too; the first year we had eight teams and raised $35,000. They now have over 100 teams and raised over $350,000 last year. What’s your work philosophy? Work is what you make it; if you put garbage in, you get garbage out, just like in an Access database. Keep the garbage out! Did you always have a passion for computer programs? Always? No. I took an Apple Basic coding class in high school and hated it. I thought it was stupid and pointless — why did I need to know about computers? Surprise! Why should Aflac employees take Corporate Learning classes? Technology is always changing and does so quickly. To keep up with current trends and innovated software, students learn how to navigate quickly and perform tasks that otherwise may take hours or days. After all, time is money! By learning the most efficient way to do things we can work smarter, not harder. “…technical classes can be boring or overwhelming, I try to keep it light. I laugh a lot …” How can students prepare and make classes most effective? We post the course objectives on the Corporate Training intranet page. In reviewing the objectives, if you can think of specific questions you may have before coming to class, or bring in a file that you are working on, we can target your needs for a more effective experience. What’s the best way for employees to sign up for classes? On the intranet: from the Quick Action Links in the All Employees community, select Aflac Academy, and then search under the My Learning tab for what’s currently offered. employeE m a t t e r s 13 Keep our customers informed Affordable Care Act/Health Care Reform The Affordable Care Act was signed into law by President Obama on March 23, 2010, and on June 28, 2012, the U.S. Supreme Court issued its decision to uphold the ACA provision requiring the purchase of health insurance. Intended to help more people access and afford health care coverage, the law requires most people to maintain a minimum level of health insurance coverage beginning in 2014. A key goal of the sweeping health care reform is to significantly reduce the number of uninsured by providing affordable coverage options through Medicaid and new Health Insurance Marketplaces, also called exchanges. Sound simple? Not always. How does aca/hcr affect Aflac customers? Not surprisingly, ACA/HCR has left many Aflac customers, both individuals and employers, with questions about how it affects them. Health care reform presents tremendous opportunity for our associates to position themselves as guides who can consult with employers, call out issues they need to be concerned about and lead them to voluntary benefit solutions. People want to know how much they are likely to pay in out-ofpocket expenses with ACA/HCR changes and what options are available. Our field force has the power to help them get the answers they are looking for. How does Aflac help customers make sense of aca/hcr? Laree Daniel, Aflac senior vice president, chief administrative officer, is leading a health care reform experience task force to provide Aflac employees, field force and our employer groups with up-to-date resources that help them understand the impact of changing legislation on them and how Aflac can help. A dedicated Healthcare Hotline staffed by specially trained CSRs went live on Aug. 18. The hotline team works with a panel of Aflac ACA/HCR experts to provide our field force with timely answers to their questions and those they receive from their customers. As important transformational aspects of ACA/HCR are phased in, it’s critical to help further the Aflac value proposition by communicating the latest and most accurate information. The taskforce created an ACA/HCR content management process to ensure all information and content is regularly reviewed and refreshed by Compliance, Legal and Government Relations; it has proven to be invaluable in our efforts to coordinate and align our ACA/HCR activities. A SharePoint site houses the approved content and is accessible to all Aflac content owners. Additionally, specially trained liaisons throughout the campuses are available to answer your general ACA/HCR questions, as well as provide business units with pertinent guidance. The core team charged with training and communicating changes consists of Dexter Harris, Sales Academy/National Recruiting; Kip Havel, Marketing Communications; Laura Kane, Corporate Communications; Tom McKenna, Legal; Darlene Porter-Small, Senior HCR Program Consultant; David Pringle, Federal Relations; Belinda Smith, Business Project Office and Gladys Tillmon, Corporate Learning. Where can policyholders and accounts get timely information? Not surprisingly, as ACA/HCR legislative and The goal of this task force is to coordinate, align regulatory updates unfold many customers may turn to the Internet for information. and ensure consistency in all company ACA/ HCRrelated activities. Those activities include training for employees and the field force and comAflac Healthcare Reform Resources munications to the field force and em• aflac.com/healthcare_reform ployer groups. Healthcare.gov or 1-800-318-2596 Get the latest information at these sites: 14 november december HCR and you • Kaiser on Health Care Reform kff.org/health-reform • U.S. Small Business Administration/Health Care sba.gov/healthcare On Sept. 6 all Aflac employees received an email from Steve Garberich, Total Rewards, about Health Care Reform and its effect on our benefit enrollment. Included were links to: • New Health Insurance Marketplace Coverage Options and Your Health Coverage document • Q-and-A • Government websites That email, followed by related employee communications, provided Aflac employees with important information as they made decisions during the benefits enrollment period, which ended Nov. 17. If you have questions about ACA/HCR and how it affects you, please contact your HCR liaison. If you are uncertain who your liaison is, please email Darlene Porter-Small for information. Credit:Jerome Bryant W hen Senior Vice President, Chief Administrative Officer, Laree Daniel, came to Aflac Group during Employee Appreciation Week she visited the Columbia Customer Service Center. On her agenda was call monitoring with Regina Locklear, Customer Service, who had just been honored in Columbia’s Quarterly Spotlight for her customer service success. Through her headset, Laree heard first-hand exactly what typical customer calls consist of. “I was honored to meet Laree and to have the opportunity to have her listen in on my calls,” said Regina. “She was able to hear for herself the type of calls that we get and to see how we navigate through the various systems to find answers.” We asked Laree why she wanted to observe and what her thoughts were about this experience. This is what she had to say: “Listening to calls allows me to get up close and personal with our customers and the employees who represent the Duck each day. Sitting with Regina gave me incredible insight into the types of customers who are calling and the nature of their requests. It also provided me a view of the tools and processes our call center reps have at their disposal to be able to meet the needs of our customers. reginaLocklear Senior vice president, and chief administrative officer, Laree Daniel, listens up at Columbia’s call center By Carla Callaham “I learned of some new opportunities that could make call center reps’ jobs easier, and was able to confirm the business need for some point-of-contact processing in the call center. What I enjoyed most was being able to witness an employee committed to providing consistent, positive experiences for our customers – the Aflac Way.” By taking the time to witness a frontline employee in action, upper level management now has a greater idea of just what it takes to be the voice of Aflac Group and to hear what our customers are saying and hearing. Thank you, Laree, for putting Aflac Group’s Customer Service Center on your list of places to visit and for listening in while we assist our customers. “What I enjoyed most was being able to witness an employee committed to providing consistent, positive experiences for our customers – the Aflac Way.” employeE m a t t e r s 15 B y Ja m e s L e at h e r w o o d Aflac IT’s Giving Spirit B y Ja m e s L e at h e r w o o d the Electronic Way Thanks to donors’ generosity, the IT Division was able to purchase everything on the wish list, including laptops, iPads and computer monitors. 16 november december When it comes to giving to the Aflac Cancer Center, IT Division employees make it electronic all the way. For the past four years, Aflac’s Information Technology Division has raised money to purchase computers, tablets and other technology to support the patients and staff at the Aflac Cancer and Blood Disorders Center of Children’s Healthcare of Atlanta. Last year, IT Division employees and contractors donated more than $9,600 to purchase technology for the patients and staff of the Aflac Cancer Center. The Aflac Cancer Center provides a wish list to the IT fundraising committee and fundraising efforts are in full swing again this year. They’ve included bake sales, Jeans Day stickers, and breakfast biscuit sales. The big moneymaker last year was a Pink Ballerina costume election. IT Division employees voted by putting money in jars designated for each of the IT contestants. Over the course of several weeks, the lead changed hands several times, but in a surprise last-minute move, Aflac IT selected Robert Phibbs, System Development. Robert wore the costume during the division’s Tailgate Party and Costume Contest. like to increase their understanding of specific procedures. They will already be exposed to these areas visually and we are able to walk them through the exact experience to maximize coping. “We also use them for distraction during stressful events and procedures,” LaPerriere says. “For instance, the patient’s attention can be diverted away from an IV start if they are fully engaged in playing a game on the iPad.” The technology also supports the patients’ families, and ongoing research at the Aflac Cancer Center. “Stephanie Borer and I use our iPads as part of our psychosocial research project,” says Kristin Frazier. Kristin and Stephanie are social workers at the Aflac Cancer Center. “We have parents complete a survey on the iPad within a couple of weeks of their child’s diagnosis, and then repeat that survey along with a second survey six months later. Thanks to donors’ generosity, the IT Division was able to purchase everything on the wish list, including laptops, iPads and computer monitors. “The study is looking at the stress levels families face when their child is newly diagnosed with cancer. We want to determine if our family support team gets this info directly from families early on, whether or not it makes a difference in our ability to support families throughout treatment. “We use the iPads in two main ways,” says Lisa LaPerriere, a child life specialist at the Aflac Cancer Center. “We have loaded photo books of different areas of the hospital, including Radiology, the operating room and the Aflac Clinic, onto the iPads. This helps us prepare patients with what these units will look “So far we have gotten a lot of positive feedback from the parents about being able to complete the surveys electronically versus using pen and paper. It’s exciting to be able to use technology in our research study. This would not have been possible without the donation of the iPads.” Fundraising continues for this year’s wish list. Employees who would like to donate should contact Cindy Storey at 706-596-3769. employeE m a t t e r s 17 Policy Service “My responsibility toward our internal or external customers is to review the request received and verify I have all the information needed to complete the task in a timely matter. If there is something missing, I will do everything in my power to find a solution and respond positively to the policyholder, associate or whoever the customer may be.” — Leticia Mejias B y C a r r ic e Q u i n n i e When we hear the words Policy Service, some of us may be uncertain about the scope of the many responsibilities carried out there. Here’s a way to learn about — and remember — how Policy Service employees help Aflac deliver the promise. Policy Service has the very important role of maintaining Aflac business. As a member of the Customer Assurance Organization, Policy Service is centered on servicing and retaining Aflac business at the group and policyholder level. Policy Service has four main areas of responsibility: • Reconciliation Services Applies group payments to policies on an invoice and makes all necessary adjustments. • Invoice Services Handles policy maintenance to include payroll correspondence on group-billed policies. • B i ll i n g S e r v i c e s Provides service to payroll accounts by processing maintenance concerning the accounts’ billing status. • Direct Policy Services Handles policy maintenance on non-payroll policies. Together, all areas are doing the R.I.G.H.T. thing! Policy Service has a strong foundation built on professional integrity. They adhere to the Aflac motto of Delivering the Promise. The moral and ethical principles of Aflac are always reinforced during weekly Assurance Meetings. Team members are coached to excel in their daily goals and are encouraged to give feedback to improve departmental strategies. Kevin Dunlap, second vice president, has cemented this professional foundation by instilling the motto, “Providing excellent customer service, the first time!” Policy Service provides this experience, the first time, by doing the R.I.G.H.T thing on a daily basis. Their guiding principles include: 18 november december policy service Do the R.I.G.H.T. thing R e s p o n s i bl e Team members know what their duties are and properly execute them. I n i t i at i v e Policy Service takes the initiative in every professional situation. Employees take the appropriate actions without being told to do so. When a team member notices an error on an invoice, they take it upon themselves to call the payroll account and open the lines of communication to address the error. Specialists go the extra mile without being told to do so. Generous “I’m always willing to provide exceptional customer service to both internal and external employees without expecting anything in return. I’m always willing to help others in any way possible, whether it is to share information or assist with special projects.” — Damaris Troche There is a continuous atmosphere of giving and sharing of information throughout the department. Teams help each other to meet departmental goals. If one division is behind, another division will give assistance. Policy Services is a community committing to the team! Honest Problems are solved honestly. If a mistake is made, they own it, learn from it, and grow! Monthly team meeting give the employees the opportunity to share these learning experiences with their peers. Trustworthy Policy Service is professionally reliable, consistently providing precise service. Whether it’s deleting a dependent who has reached the age limitation, reconciling an invoice, keying accounting sheets, or combining billing services for payroll accounts with Aflac and Aflac Group products, Policy Service drives positive results. Policy Service maintains Aflac customers by doing the R.I.G.H.T. thing. These five departmental characteristics are mixing together building a strong foundation for Policy Services. This foundation continues to assist Aflac in Delivering the Promise. “Honesty is the best policy. Being honest means being upfront right away. Your problem is my problem, and together as a team we can resolve any issue.” — G i l b e r t o D r u mm o n d s employeE m a t t e r s 19 Telework P o l i c y S e r v i c e s t y l e Some Aflac jobs lend themselves to Aflac’s telework model, and certain employees in Policy Service possess the distinct skills and job responsibilities required to operate efficiently from home. A few employees who have made the adjustment to the teleworking way of life recently talked to Sharon Baker, Policy Service, about their experiences. 20 november december B y S h a r o n B ak e r How would you like to start off your workday in pajamas and fuzzy slippers? In Policy Service, approximately 110 employees have this option. These individuals are part of the vital and productive workforce engaging in the teleworker experience. It took some mindset and logistic adjustments, but these employees have made telework work for them – and Aflac. Flexibility Some feel that flexibility is the greatest advantage and an invaluable strong point for most teleworkers. The work-life and family balance concept is important to all employees, but the teleworker can capitalize on this benefit in different ways. Because they work from home, teleworkers are able to more effectively handle appointments, take classes, make school visits or address unexpected issues that may arise with little impact to their work day. They can return from the appointment to their home and pickup where they left off. Historically, teleworkers tend to use less personal time off. Sancy Acevedo has been teleworking for the past three years. Sancy says, “I love the flexibility. I am able to participate and help in my son’s activities at school.” This is also added value for Stacie Jones as she and her husband Joe work different shifts. Stacie is able to take an hour each morning to accompany Joe to the gym. “We use this time to get caught up and talk about things,” says Stacie. Laurie Roberts, a 30-year Aflac veteran with six years in telework enjoys being able to take her grandson with special needs to his doctor visits as well as to therapy appointments. “I love teleworking so very much,” says Laurie. Structure A strong sense of structure is necessary for teleworking success. Teleworkers must be disciplined and not easily distracted in the home environment. These individuals must be able to work with minimum supervision, while ensuring that productivity and quality goals are met. Daphney Wilson says that when working from home two things are paramount. “You must be well-organized and self-motivated.” This sentiment is echoed by most teleworkers who, on average, exceed Aflac’s productivity standards. Independence & empowerment The words independence and empowerment convey the feel of telework. Betty Patton, 25-year Aflac veteran and one of the first teleworkers to be deployed, feels a level of trust from her supervisor, which allows her to work independently and make rational decisions. Betty says, “It’s like you are your own boss, even though you are not. You feel like an entrepreneur, owning it, serving the customer better.” The telework culture “It’s like you are your own boss, even though you are not. You feel like an entrepreneur…” It has been said that once you become acclimated to this lifestyle, it is hard to imagine working any other way. Some teleworkers insist that it would be difficult to leave telework even if an in-house promotional opportunity presented itself. In addition to the intangible benefits, tangibles like savings on gas, clothing and car maintenance also contributed to their desire to work from home. employeE m a t t e r s 21 Bailey Moody 22 november december D u ck p r i n ts t r ack s u cc e ss DuckheadstoAtlanta to lend its support in the fight against childhood cancer On Sept. 4 two heroes in the fight against childhood cancer were presented with the first-ever Aflac Duckprints Awards in a ceremony that also introduced the Duckprints cause. Atlanta sportscaster and cancer survivor Ernie Johnson Jr. kicked off the event by presenting former Atlanta Braves pitcher John Smoltz and Aflac Cancer Center of Children’s Healthcare of Atlanta Director Dr. William G. Woods with the inaugural awards. Also on hand was 11-year-old Bailey Moody, whose story was featured in the Sept. 16 portal story recounting how Aflac Cancer Center doctors treated her osteosarcoma, an aggressive form of cancer. Socialize it! To help raise funds and awareness, the Aflac Foundation is donating $2, up to $2 million, to the Aflac Cancer Center for every Duckprints-related social media action taken on Twitter, Facebook, Youtube Views and ShareThis through December. Aflacduckprints.com Above: Bailey Moody and former Atlanta Braves pitcher, John Smoltz. Have you or someone you love made an impact on the fight against childhood cancer? You can tell your story and follow the Duck’s journey to hospitals around the country honoring unsung heroes at aflacduckprints.com. employeE m a t t e r s 23 Alexandra Baggett From Iron Girl to 24 november december Ironman Peggy Mark Alexandra Baggett and Peggy Mark, both IT, Columbus, started Sept. 29 by swimming 1.2 miles in Augusta’s Savannah River, followed by a 56-mile bike ride over Georgia and South Carolina hillsides. Next on the day’s schedule? A 13.1-mile run through downtown Augusta. That’s right; 70.3 miles in a grueling IRONMAN 70.3 triathlon alongside some of the nation’s top athletes. Finishing 45 and 22 in their age groups, respectively, Alexandra and Peggy consider their results true testaments to their lifelong quest for fitness and commitment to the sport. “I came to the U.S. from Brazil on a tennis scholarship and played in the USTA league before getting injured. As I looked for a sport to replace tennis, I found that triathlete training was something I could do on my own without having to depend on a partner the way I did with tennis,” says Alexandra. “It turns out, though, that triathletes are a very close-knit group with a strong sense of camaraderie that really appeals to my need for community.” Peggy agrees. “Getting up at 5 a.m. every day can be difficult. Finding others who have that same commitment to health and fitness — and competing — is crucial to the athlete mindset. We encourage each other and give that extra push that we all need some time. “My German childhood instilled a love for the outdoors and sports in me,” Peggy continues. “I hope that my dedication inspires others. Swimming was challenging for me at first, but talking to experienced friends helped me overcome that, so I know firsthand how important encouragement is.” Both women competed in Aflac-sponsored Iron Girl triathlons in Atlanta from 2008 through 2010, and in Clearwater, Las Vegas and Tahoe in 2010. They also competed in the Athleta-sponsored 2011 Atlanta Iron Girl event. Their stories were featured in the “Meet Inspiring Athletes” section on the Ironman website. Go to Ironman.com and enter their names in the Search field to read more. Find IRONMAN 70.3 triathlon results at ironman.com/Augusta. The Duck is back and busier than ever Find inspiring — and real — comeback stories online The Duck’s comeback has been nothing short of amazing, although his road to recovery and return to work started off with a rehearsal that was a little rocky. New commercials chronicling his comeback and sharing his story in a spirited pep talk have also helped potential customers learn how Aflac can help them focus on getting better and make their own personal comebacks. In the Spanish version of the “Rehearsal” commercial, the Aflac Duck imitates popular Latin clichés and responds to Aflac’s value props/ benefits by singing and dancing to the tune of Aflac. Be sure to watch comeback stories — and share your own — at imadeacomeback.aflac.com. employeE m a t t e r s 25 D S! E H H t A k l l C u Ladies Lexi Wristlet Wallet $17.99 Item # AC153 iPhone 5 Tough Case $25.00 Item # D198 2014 Leather Executive Planner $9.99 Item # D159-014 Tama Duck $5.50 Item # AD100 look out! What’s new in 2014? CAYS, that’s what! Be on the look out for a brand new shopping experience that will be easier to navigate and provide more effective product searching. It’ll be worth the wait. Order your branded Aflac products via my.aflac.com>quick action links>classifieds/employee perks>ordering incentives>CAYS NEW faces S ay h el l o t o so me of Aflac’s Newest Employees. Melissa Alvarado Ana Brown Matthew Buchanan Arthur Buckley Jose Canedo Amanda DeAbreu Customer Service Center Columbus Customer Service Center Columbus Client Services Columbia IT Columbus Policy Service Columbus Customer Service Center Columbus Andrew Edwards Cody Francis Nicholas Garberich Maxim Guslyaev Devan Hardaway Lorenzo Harris New Business Columbus Customer Service Center Columbus Customer Service Center Columbus IT Columbus Customer Service Center Columbus Sales Assurance Organization Columbus Valerie Hernandez Valencia Howard Katrina Hunter Jacob Leatherwood Janet Mulkey Steven Paine Customer Service Center Columbus Client Services Columbia Customer Service Center Columbus Sales Assurance Organization Columbus Customer Service Center Columbus Sales Assurance Organization Columbus Mary Perez Kevin Ross Allie Samuelson Manuel Sanchez Darin Sanders Niyeli Scalf Customer Service Center Columbus Compliance Columbia Compliance Columbia Customer Service Center Columbus Claims Columbus Customer Service Center Columbus Jason Thacker Allison Thompson Katherine Tice Ashley Youngblood Actuarial Columbia Customer Service Center Columbus Claims Columbus Claims Columbus employeE m a t t e r s 27 ALL family in the C O NG R AT U L AT IO N S T O Sharona Barrocales, who was promoted from customer service specialist II to customer service specialist III, Customer Service Center. Nicki Bartley, who was promoted from change management coordinator, Change Management, to enterprise change consultant, SEMOChange Management and Communications. Aimee Carstarphen, who was promoted from business process analyst II, Analytics Team, to business process consultant, Field Reporting. Monica Cooper, who was promoted from customer service specialist II to customer service specialist III, Customer Service Center. Timothy Crabb, who was promoted from communications analyst II to senior communications analyst, Change Management. Stephanie Dail, who was promoted from manager, Analytics Team, to senior manager, Field Reporting. Toni Darbe, who was promoted from investment data specialist to valuation analyst, Investment Accounting. Melissa Davis, who was promoted from customer service specialist II, Customer Service, to account manager I, Client Services. Tricia Davis, who was promoted from customer service specialist I to customer service specialist III, Customer Service Center. LaShonda Evans, who was promoted from sales administration specialist III, Southeast Territory, to project coordinator, Sales Academy. Elizabeth Eveland, who was promoted from operations analyst II, CAO Leadership, to business consultant, Aflac Benefit Solutions. 28 november december Sheikela Ford, who was promoted from claims support specialist II, Claims, to claims specialist I, Claims Trainee. Belinda McNeil, who was promoted from performance manager to business partner, employee relations manager, HR. Raymond Galapon III, who was promoted from operations analyst, PIC, to supervisor, operations, Policy Service. Brooke Miles, who was promoted from customer service specialist I, Customer Service Center, to operations analyst I, Customer Service Center-Overhead. Deon Guthrey Jr., who was promoted from sales administration specialist II to senior asset management analyst, Asset Management. Wright Mitchell, who was promoted from security officer II to security officer III, Security. Sherie Heath, who was promoted from business systems analyst II, IT Project Management Team, to accountant II, Budget. Aimee Mitrogogos, who was promoted from senior auditor to experienced senior auditor, Internal Audit. Chanel Hendrick, who was promoted from account relations executive II, Account Relations East, to business change agent, Change Management. Rollins Moncus, who was promoted from accountant III to manager, Budget, Cost and Fixed Assets. Deede Hinson, who was promoted from HR consultant to HR business partner, HR Business Partners. Mitchell Moore, who was promoted from business process analyst III, EGA Overhead, to senior strategy analyst, Office of Strategic Management. Calvin Jones, who was promoted from customer service specialist I to customer service specialist III, Customer Service Center. Terri Murrell, who was promoted from business process analyst I, Analytics Team, to business process analyst III, Field Reporting. Felicia Kempson, who was promoted from customer service specialist I to customer service spec III, Customer Service Center. Norali Negron, who was promoted from customer service specialist II to customer service spec III, Customer Service Center. Sheryl Manville, who was promoted from business process analyst II, Analytics Team, to business process analyst III, Field Reporting. Christi Owens, who was promoted from executive assistant II, Worksite Marketing, to competitive intelligence analyst I, Competitive Intelligence. Heatherly McCabe, who was promoted from senior associate product manager to product developer, Product Development. Latrese McElveen, who was promoted from contract specialist I, Agent Validations, to account manager I, Client Services. Joan Parker, who was promoted from sales administration specialist III to senior asset management analyst, Asset Management. Jo Anna Pearson, who was promoted from customer service specialist I to customer service specialist III, Customer Service Center. [Survey] “Just as a choir has many different voices that combine into a melody, Aflac’s diverse workforce blends together to fulfill the promise we give to customers ...” DBorra Perry, who was promoted from customer service specialist I to customer service spec III, Customer Service Center. Caroline Stephens, who was promoted from executive assistant IV, Aflac Group CEO, to executive assistant IV, AGI COO. Kenneth Posey, who was promoted from customer service specialist II to customer service specialist III, Customer Service Center. Tasha White, who was promoted from lead specialist to supervisor, Customer Service Center. Johnny Richmond, who was promoted from customer service specialist II to customer service specialist III, Customer Service Center. EDU CAT IO N A L ACHIE V EME N T S Jaci Rollo, who was promoted from customer service specialist I to customer service specialist III, Customer Service Center. Brandon M. Sanders, son of Jacquelyn Sanders, IT, was chosen as the 2013 Graduate Student of the Year at the University of Florida, Gainesville. Brandon received his master’s degree in Health Education. Sandra Rowe, who was promoted from customer service specialist II to customer service specialist III, Customer Service Center. TYING THE KNOT Robert Sappington III, who was promoted from business process analyst II, Analytics Team, to business process analyst III, Field Reporting. Stephen Tyler, son of Cheryl Tyler, Customer Service Center, was married on July 20. Susan Skipper, who was promoted from accounting specialist II to customer service specialist III, Customer Service Center. Justin Smith, who was promoted from operational auditor II to experienced senior auditor, Internal Audit. Wilma Steed, who was promoted from business process analyst II, Analytics Team, to business process analyst III, Field Reporting. Cheryl Jones, Customer Service Center, married Travis Bullock on July 29. NEW ARRIVALS Shatina Frazier, Training, and Kerry Frazier, Customer Service Center, celebrated the birth of their baby boy, Nyko S. Frazier, on May 10. Ellen Greer, Broker Sales, and her husband, Josh, welcomed a son, Carter William Greer, on Aug. 23. SY MPAT HIE S Members of Talent Acquisition extend sympathies to Ivy Hines on the loss of her father, James Hines, who passed away Sept. 2. Angela Steele, who was promoted from underwriting specialist III to underwriting specialist IV, Corporate Underwriting. We want to know: What does diversity in the workplace mean to you? We hope you enjoyed reading about Aflac Diversity Week. Here’s your chance to let us know how diversity affects your own activities. Email your answers to [email protected]. Use Diversity in the subject line. We’ll share some of the results in an upcoming issue of Employee Matters or on the employee intranet. HEY! Send your news, ideas and suggestions for stories to [email protected]. employeE m a t t e r s 29 PRSRT STD U.S. POSTAGE PAID AFLAC Worldwide Headquarters 1932 Wynnton Road Columbus, Georgia 31999 2013 A f l a c H o l i d ay D u c k Blood disorder patient Michelle designs 2013 skier Aflac once again teamed with Macy’s to produce and sell the 2013 Aflac Holiday duck. This year’s designer is 14-year-old Michelle from Alpharetta, Ga., who receives treatments at the Aflac Cancer and Blood Disorders Center of Children’s Healthcare of Atlanta. Is one Duck not enough? You can purchase additional ducks to share! Go to the employee intranet > Employee Services > Perks > Ordering Incentives > CAYS-Communicorp at Your Service. november december
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