ARTS FESTIVAL 2015 - CenterFest Arts Festival

D U R H A M A R T S C O U N C I L’ S
CENTERFEST
ARTS FESTIVAL 2015
FOOD VENDOR APPLICATION
Due July 24th
Satisfying & Tickling the Taste Buds of Durham...
Dear Prospective CenterFest Food Vendor:
In order to provide each vendor with a unique presence, Durham Arts Council requires
a complete menu with prices of the items you plan to sell at this year’s festival. We
seek a balance of festival staples and unique food options. If you are accepted as
a food vendor for CenterFest 2015, you will receive a letter of agreement listing
those menu items that you are approved to sell.
Quick & Tasty Details:
 Food vendor applications will be
reviewed after the deadline of July 24th.
Checks will be deposited upon receipt
of application as in the past. You will
receive a letter in two weeks indicating
either acceptance (with more detailed
information to follow in the month of
August) or rejection (followed by a refund
of booth fee & setup deposit).
 Great placement of performance
areas in relation to food vendor areas
 Timely technical support for electrical
and water related issues
 Offer the widest variety of food choices
by avoiding duplication among accepted
vendors.
 Ice available to vendors for purchase
on site.
 Attractive seating areas close to food
vendors.
Photo by A Captured Image
We look forward to receiving your
application and having your business
join the wide range of food offerings at
Durham Arts Council’s CenterFest!
September
19th & 20th,
2015
25,000 Attendees
average estimated
attendance, 1995 - 2014
2015 CALENDAR
July 24
Deadline for application
forms and all fees to be
considered for CenterFest
2014. Applications may be
accepted after this date on a
space available basis.
August 7
Vendors notified
acceptance
August 28
No return of booth fees after
this date.
FESTIVAL DATES & HOURS
Friday, September 18
8 p.m. - 11 p.m. Vendor set-up
Saturday, September 19
10 a.m. - 6 p.m. Festival Hours
Sunday, September 20
11 a.m. - 5 p.m. Festival Hours
SEPTEMBER 19 & 20, 2015  HISTORIC DOWNTOWN DURHAM
DURHAM ARTS COUNCIL’S
CENTERFEST
ARTS FESTIVAL 2015
REGULATIONS:



All food vendors, restaurants, individuals,
and non-profit groups may apply as food
vendors.
Food vendors may set up booths between
8 - 11 pm on Friday, 9/18 and Saturday,
9/19 between 6 - 8 am. By 9 am Saturday,
all vehicles must be off-site.
All menu items and prices are subject to
FOOD VENDOR GUIDELINES
CenterFest 2015
Durham Arts Council
120 Morris Street
Durham, NC 27701
SECURITY
REFUNDS:
All fees are deposited upon receipt. If you
 All vehicles MUST be removed from the
2015, we will return booth fees in full. If you
19 and by 10 am on Sunday Sept 20.
Vendors may carry items to their booths
no later than August 28, 2015. There will be
no refunds past this date. The Security/Setup deposit will be refunded by mail following
 Uniformed security, Centerfest staff and
Changes in menu items will require prior
Failure to properly clean



As required by law, all vendors will be
be considered.



Food may only be sold from the assigned
vending booth spot.
Vendors must abide by all applicable

Vendors are encouraged to make their


result in forfeiture of your $50.00 security
deposit. Proper disposal of waste is required.
The area will be inspected by the city prior to,
County Health Dept. and will be issued a
permit for their temporary food
establishment. No food can be prepared for
BOOTH SPACE:
sale at your temporary food establishment
Booth spaces are 10’x (10’, 15’, 20’ or 30’)

before your booth has been inspected
and issued a permit.
 Vendor may apply for more than one space;
is vendors with a current mobile food
your
truck permit.
booth/trailer size exceeds the booth space
Water under pressure will be provided to
size, you must apply for the next sized booth or
your booth. You will need to provide a dish
washing sink, a receptacle for the removal
 Vendors must contain all equipment, supplies
of waste water, and a minimum of 20 feet
and storage within their space. Nothing may
be hung on trees. Booths must be of sound
to the water system.
not
Durham Arts Council has contracted with
obstruct others. No campers, RVs or tailers
an outside vending firm to supply all
are allowed on site except during loading and
lemonade, lemon-based drinks, and tea
unloading.
Electricity will be provided only if
drinks. Food Vendors at CenterFest MAY
water, tea, lemonade, lemon-based
smoothies or any other lemon frozen
products.
lemon based frozen smoothies. Payment
of a “Smoothie Premium,” i
the booth space fee, is required to sell
smoothies.
one per booth). The Fire Marshall will inspect
all booths.
Ice will be available for sale / delivery.
-
For more information, contact:
CenterFest Office
919.560.2722
[email protected]
hours. However, because only limited
security will be available overnight Friday
and Saturday, you are strongly encouraged
to remove valuable property and lock down
vending areas. Durham Arts Council
damage to any signage, product, display
equipment or property of any vendor.
RAINOUT PROCEDURE:
Centerfest is a “rain or shine” event; no rain
dates! Food vendors should be prepared to
vendor’s needs, and the requirements of
inclement weather or vendors’ decision not to
NEW! VENDOR REGISTRATION
As of 2014 North Carolina has a mandatory
vendors must supply DAC with thier NC
 All fees must be paid in advance in order to
Centerfest 2015 and must be in the form of a
check, money order, or credit card.
APPLICATION CHECKLIS



on/index.html

Enclose image of your set up.
included

Mail to: CenterFest 2015
Durham Arts Council
120 Morris Street
Durham, NC 27701

Enclose check or money order for booth fee
(see schedule) and other rental fees, payable
to: Durham Arts Council, Inc. OR pay via Visa
or MasterCard.


Once accepted, you will be required to
provide proof of current liability coverage
of no less than $1,000,000.00; Durham Arts
Council, and the City of Durham must be added
**Please note that anyone found in
booth space and all fees.
forfeit their
919-560-7800.
SEPTEMBER 19 & 20, 2015 • HISTORIC DOWNTOWN DURHAM • CENTERFEST.DURHAMARTS.ORG
FOOD VENDOR APPLICATION
SCREENING:
All applicants will be screened by the CenterFest 2015 Food Vendor Committee for participation. Primary
factors considered for acceptance are menu choice, previous years’ participation, and timeliness of application return. Secondary
factors include variety and appeal of product, presentation of unit, and prior compliance with festival regulations. The
screening process, electrical requirements, and date of application will be determinants of booth location.
Name
Business Name
Address
Phone 1
City
Phone 2
State
(if applicable)
Zip Code
Website Address
Which year(s) has your organization
participated in CenterFest?
20____ 20____ 20____ 20____ 20____
First Time Applicant ____
Food Booth Description
Application Due July 24, 2015
Email Address
In order to better identify food vendors’ booths in the Events Schedule, please
give a brief description (six words or less) of the type of menu to be featured.
Proposed Menu and Prices
Using a seperate sheet of paper, TYPE a proposed menu of 2 - 8 items with prices
that you wish to sell. Be as specific as possible regarding menu items and
prices (i.e. Home Style fries or French Fries, sm. $1.75, lg. $3.00 as opposed to
simply “Fries”). Please remember that no drinks may be sold by food vendors
except Fruit Smoothies, which requires a separate fee. Food vendors MAY NOT
SELL bottled beverages, water, tea, lemonade, lemon-based smoothies or any
other lemon frozen products.
Type of Permit:
□ Temproary Food Establishment: May perpare food on sit only after inspection by Durham County Health Dept. and after isuance of TFE permit.
□ Food Tuck Permit: Must leave site over night and return to home base for
food prep. Must submit copty of Food Truck Permit with CenterFest Application.
You will be responsible for the Rules Governing the Sanitation of Restaurants and Other
Foodhandling Establishments 15A NCAC 18A 2600 in order to receive a permit from
Durham Co. on the Morning of Saturday September 19. Temporary Food Establishment
guildelines may be found on the Durham Co. website
http://dconc.gov/home/showdocument?id=4382
Electrical Needs:
Total No. of Outlets:
List all electrical equipment you will be using for cooking/cooling and
preparation of food. Only vendors requesting electrical hook-ups will be able
to utilize electrical equipment. No electrical hook-ups will be available from
any downtown buildings. Food trucks must use electrical hook ups instead of
generators.
Type of Equipment
Watts
Amps
Please enclose an image of your concession unit and give dimensions below.
Fee Schedule
Please consider my business for
CenterFest 2015. I’ve enclosed the
following fees:
$60 Electrical Fee
$
$300 Smoothie Premium $
$50 Cleaning Deposit
$ 50.00
(Mandatory)
Food Vendor (TFE) Rates
$375 (10 x 10) Space
$
$550 (10 x 15) Space
$
$725 (10 x 20) Space
$
$1050 (10 x 30) Space
$
Food Truck Rates
$200 - 1 Day □ Sat □ Sun $
$375 - 2 Day
$
$25.00 Non-refundable
$ 25.00
Application Fee
Total enclosed
$
:
To pay by credit
card:
Visa
MasterCard
Name on Card: _________________________
Card Number __________________________
Expiration Date (mm/yyyy): ______________
Address associated with card:
Street:________________________________
City:___________ State:______ Zip:_______
OFFICE USE ONLY
Date received
Type
Booth Fee
Electrical
Other
Length _______________ Width ________________ Height _________________(should fit within the size of selected booth space.)
General release: The Undersigned does hereby release, forever discharge, and hold harmless Durham Arts Council and the
City of Durham from all manner of actions, suits, damages, claims, and demands whatsoever from any loss or damage to
property of the Undersigned while in possession or supervision of the festival, its agents, representatives, or employees. If selected
as a CenterFest food vendor, I agree to sell only the items approved by the CenterFest Committee and to provide proof of
current liability insurance with Durham Arts Council and the City of Durham as additional insureds (within 14 days of receiving
contract to participate). I hereby affirm that I have read all instructions and information in the CenterFest 2015 application form
for participation as a food vendor and will abide by the festival rules.
Signature
Date
SEPTEMBER 19 & 20, 2015 • HISTORIC DOWNTOWN DURHAM • CENTERFEST.DURHAMARTS.ORG
DURHAM ARTS COUNCIL’S
CENTERFEST
ARTS FESTIVAL 2015
Durham Arts Council
120 Morris Street
Durham, NC 27701
Additional applications
available for download at
centerfest.durhamarts.org
FOOD VENDOR APPLICATIONS DUE JULY 24 th
Photo by A Captured Image Photography
Photo by Michael Zirkle Photography
SEPTEMBER 19 & 20, 2015 • HISTORIC DOWNTOWN DURHAM • CENTERFEST.DURHAMARTS.ORG