STUDENT MANAGEMENT SYSTEM (SMS)

COSMOPOINT SDN BHD
STUDENT MANAGEMENT SYSTEM
(SMS)
APPLICATION
USER MANUAL
VERSION 1.0
7 February 2011
STUDENT MANAGEMENT SYSTEM, SMS
DOCUMENT HISTORY
DOCUMENT HISTORY
REVISION HISTORY
Revision Number
Ver 1.0 Rel 1.0
Revision Date
07/02/2011
Summary of Changes
Author
Initial Release
Syed Zin Syed Sha’ari
APPROVALS
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COSMOPOINT SDN BHD
Version 1.0
Title
i
December 15, 2010
STUDENT MANAGEMENT SYSTEM, SMS
TABLE OF CONTENT
TABLE OF CONTENTS
DOCUMENT HISTORY ............................................................................................................................... i
REVISION HISTORY ........................................................................................................................... i
APPROVALS ...................................................................................................................................... i
DISTRIBUTION .................................................................................................................................. i
TABLE OF CONTENTS............................................................................................................................... ii
1
APPLICATION ................................................................................................................................... 1
1.1 APPLICATION ........................................................................................................................... 1
1.2 VIEW APPLICATION ................................................................................................................. 9
1.3 EDIT APPLICATION................................................................................................................. 14
1.4 VIEW MARKETING PROGRESS ............................................................................................... 16
1.5 MARKETING PERSONAL PROGRESS ...................................................................................... 23
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1
APPLICATION
1.1
APPLICATION
APPLICATION
Application Task is used to enter information for new applications.
How To Access Application Screen
1. From Main Screen, click Student Menu. List of submenu for the Student Module will be
displayed on left screen.
2. Click Application Submenu. List of task for the Application Submenu will be displayed.
3. Click Application task. Display Application Screen will be displayed on the working area
as shown in Figure 1.1a.
Figure 1.1a Display Application Screen
To Filling Application Information
1. Select the Nationality from the drop-down menu. Details information will be displayed
on the screen with Personal Detail tab page in front. For Malaysia, detail of the
application as shown in Figure 1.1b. While other countries, details of the application as
shown in Figure 1.1c.
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Figure 1.1b Detail of Application for Local Applicant
Figure 1.1c Detail of Application for Foreign Student.
Note: Applicant information is classified into several groups is place in their respective tab
page. Each tab page has a CONTINUE button. When finished filling in a tab page,
click CONTINUE button to go to next tab page. You can also go to other tab page by
clicking on the title tab page.
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Title tab page
Figure 1.1d Tab Page of Application Information
2. Fill in personal detail information as shown in Figure 1.1e.
Figure 1.1e Personal Detail Tab Page.
3. Click Continue button to proceed to Contact Detail tab page as shown in Figure 1.1f.
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Figure 1.1f Contact Detail Tab Page
4. Fill in contact detail information.
5. Click Continue button to proceed to Parent/Guardian Detail tab page as shown in Figure
1.1g.
Figure 1.1g Parent/Guardian Detail tab page
6. Fill in Parent/Guardian Detail information.
7. Click Continue button to proceed to Education Detail tab page as shown in Figure 1.1h.
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Figure 1.1h Education Detail Tab Page
8. Select ‘Country of Award’ from dropdown menu. Detail information will appear in the
tab page as shown in Figure 1.1i.
Figure 1.1i Education Detail tab page after select ‘country of award’
9. Fill in Education Detail information. For subject information, when finished fill in subject
information click Add Subject button. The information have been entered will be stored.
To delete the subject, click Delete button in the respective subject.
10. Click Continue button to proceed to Current Employment tab page as shown in Figure
1.1j.
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Figure 1.1 j Current Employment Tab Page
11. Fill in current employment information. This section is optional.
12. Click Continue button to proceed to Medical Detail tab page as shown in Figure 1.1k.
Figure 1.1k Medical Detail Tab Page
13. Fill in Medical Detail information.
14. Click Continue button to proceed to Program of Choice tab page as shown in Figure 1.1l.
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Figure 1.1l Program of Choice Tab Page
15. Fill in Program of Choice information. Choosing a ‘Program Level’ will auto-fill the
‘Intake’ field for you.
16. Click Continue button to proceed to Application Fee Payment tab page as shown in
Figure 1.1m.
Figure 1.1m Application Fee Payment
17. Select payment mode will make the associated field visible. Example: if bank in is
selected, the Reference Number field will become visible.
18. Click Continue button to proceed to Accommodation tab page as shown in Figure 1.1n.
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Figure 1.1n Accommodation Tab Page
19. Select ‘Yes or ‘No’ for the ‘Do you require an Accommodation?’
20. Click Continue button to proceed to Credit Transfer tab page as shown in Figure 1.1o.
Figure 1.1o Credit Transfer Tab Page
21. Select ‘Yes’ or ‘No’ for the ‘Do you require Credit Transfer?’.
22. Click Continue button to proceed to Sponsor Required tab page as shown in Figure 1.1p.
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Figure 1.1p Sponsor Required Tab Page
23. Select ‘Yes’ or ‘No’ for the ‘Do you require a Study Loan?’
24. Click Submit button. The information have been entered will be stored. Message
Successful Filling Information will be displayed as shown in figure 1.1q.
Figure 1.1q Message Successful Filling Information
25. Click Print button to print Offer Letter. Offer Letter will be displayed in the new window.
26. Click Print icon to print out the letter.
1.2
VIEW APPLICATION
View Application task is used to view detail application information.
How To Access View Application Screen
1. From Main Screen, click Student menu. List of submenu for the Student Module will be
displayed on left screen.
2. Click Application Submenu. List of task for the Application Submenu will be displayed.
3. Click View Application task. Display View Application Screen will be displayed on the
working area shown in Figure 1.2a
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Figure 1.2a Display View Application Screen
To View Application
1. Enter IC or Passport Number.
2. Click Submit button. Detail Application information will be displayed as shown in figure
1.2b.
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Figure 1.2b View Application Detail
3. Click Print button to print the application information. Print dialog box will be appeared
as shown in figure 1.2c.
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Figure 1.2c PRINT Dialog Box
4. Click Print button. Printer will print the application information.
To Print Offer Letter
1. Click Print Letter button. Offer Letter Search Screen will be displayed as shown in figure
1.2d.
Figure 1.2d Offer Letter Search Screen
2. If you do not know the reference number, enter IC or Passport Number. Click Search
button. Applicant information will be appeared in the screen as shown in figure 1.2e.
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Applicant Information
Figure 1.2e Search Applicant Information
3. Enter Reference Number.
4. Click either Print Malay Letter button or Print English Letter button. Offer Letter will be
displayed as shown in figure 1.2f.
Figure 1.2f Offer Letter
5. Click Print icon to print the offer letter. Print dialog box will be displayed as shown in
figure 1.2g.
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Figure 1.2 Print Dialog Box
6. Click OK button. Print will print the offer letter.
1.3
EDIT APPLICATION
Edit Application task is used to amend the application information.
How To Access Edit Application Screen
1. From Main Screen, click Student Menu. List of submenu for the Student Module will be
displayed on left screen.
2. Click Application Submenu. List of task for the Application Submenu will be displayed.
3. Click Edit Application task. Display Edit Application Screen will be displayed on the
working area shown in Figure 1.3a
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Figure 1.3a Display Edit Foreign Application Screen
To Amend the Information
1. If you do not know the student reference number, enter student IC or Passport number.
Click Search button. Applicant information will be appeared in the screen as shown in
Figure 1.3b.
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Applicant Information
Figure 1.3b Display Applicant Information thru Search Function
2. Enter Student Reference Number.
3. Click Submit button. Application information will be appeared in the screen.
Application information is classified according to the group. Each group has its own
updated button.
For education detail group, each applicant may have more than one record. To add a
record, enter education information and followed by click Save button. To delete a
record, click Delete button on the record to be deleted.
4. Make amendment to the information.
5. Click particular group update button. The amendment information that has been made
will be updated.
1.4
VIEW MARKETING PROGRESS
View Marketing Progress task is used to view marketing progress by staff, center or overall.
How To Access View Marketing Progress Screen
1. From Main Screen, click Student Menu. List of submenu for the Student Module will be
displayed on left screen.
2. Click Application Submenu. List of task for the Application Submenu will be displayed.
3. Click View Marketing Progress task. Display View Marketing Progress Screen will be
displayed on the working area shown in Figure 1.4a
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Figure 1.4a Display View Marketing Progress Screen
To Search Marketing Staff
1. Enter start date, end date and center.
2. Click Search button. List of marketing staff and total customer will be appeared in the
screen as shown in figure 1.4b.
Figure 1.4b List of Marketing Staff and total customer
To View Marketing Progress for specific staff
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1. Click Print Progress for this Sale function on the specific staff. List of Student
Registration will be displayed in the new window as shown in figure 1.4c.
Figure 1.4c List of Student Registration for the specific staff
2. Click Print icon to print list of student registration. Print dialog box will be displayed as
shown in figure 1.4d.
Figure 1.4d Print Dialog Box
3. Click OK button. Printer will print list of application registration
Error ??????????????? no out for print progress for this sale2
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To Print Marketing Progress for All Center
1. Click Print Report for All Center button. List of Progress Marketing Staff for All Center
will be displayed on the new window as shown in figure 1.4e.
Figure 1.4e List of Progress Marketing Staff for All Center
2. Click Print icon to print list of Progress Marketing Staff. Print dialog box will be displayed
as shown in figure 1.4f.
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Figure 1.4f Print Dialog Box
3. Click OK button. Printer will print list of progress marketing staff for All Center.
To View Progress
1. Click View Progress button. Search View Progress will be displayed as shown in Figure
1.4g.
Figure 1.4g Search View Progress
2. Enter start date, end date and center.
3. Click View button. List of Marketing Progress will be appeared in the screen as shown in
figure 1.4h.
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Figure 1.4h List of Marketing Progress by Program
Total Enrolment
1. Click Total Enrolment button. Total Enrolment will be displayed in the new window as
shown in figure 1.4i.
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Figure 1.4i Total Enrolment
4. Click Print icon to print Total Enrolment. Print dialog box will be displayed as shown in
figure 1.4j.
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Figure 1.4j Print Dialog Box
2. Click OK button. Printer will print Total Enrolment.
1.5
MARKETING PERSONAL PROGRESS
Marketing Personal Progress is used to view information on the progress of the marketing
personal.
How To Access Marketing Personal Progress Screen
1. From Main Screen, click Student Menu. List of submenu for the Student Module will be
displayed on left screen.
2. Click Application Submenu. List of task for the Application Submenu will be displayed.
3. Click Marketing Personal Progress task. Display Marketing Personal Progress Screen will
be displayed on the working area as shown in Figure 1.5a
Figure 1.5a Display Marketing Personal Progress Screen
To View Marketing Personal Progress
1. Enter start date and end date.
2. Click View button. The system will search for information based on information entered.
If information is found, the information will be displayed in the screen.
Error ??????????????????????????
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