CGWA Middle School Handbook

“No man knows
what he can do
until he tries.”
Dr. Carter G. Woodson
Carter G. Woodson Academy
Scholar Handbook
Our Vision
"To educate, motivate and activate the potential for excellence that lies within every male"
Table of Contents
Dr. Carter G. Woodson Bio ........................................................................................................................................... 2
Carter G. Woodson Academy Scholar Creed ............................................................................................................. 3
CGWA Discipline Expectations Policy ........................................................................................................................... 4
The Well Principles............................................................................................................................................................ 4
CGWA Dress Code Policy.................................................................................................................................................. 5-8
Dress Code Violations ....................................................................................................................................................... 8
Royal Expectations..........................................................................................................................................................9-14
General Expectations .................................................................................................................................................. 9-10
Behavior Expectations .............................................................................................................................................. 11-12
Tardy & Skipping Policies ................................................................................................................................. 13
Food, Tobacco & Cell Phone Policies ............................................................................................................. 14
CGWA Homework, Late Work & Failure Policies ............................................................................................. 16-18
Homework & Late Work Policies .................................................................................................................... 16
Staff, Parent & Scholar Responsibilities ......................................................................................................... 17
Plagiarism Policy ............................................................................................................................................. 18
Failure Policy ........................................................................................................................................... 18
CGWA Technology Policy ...................................................................................................................................... 19-20
CGWA Scholar Safety................................................................................................................................................... 21-22
After School Supervision................................................................................................................................. 21
Bullying ........................................................................................................................................................... 21
Medication .............................................................................................................................................................. 22
Building Entry .......................................................................................................................................................................... 22
Personal Valuables.................................................................................................................................................................. 22
Transportation ........................................................................................................................................................................ 22
Carter Godwin Woodson was born on December 19, 1875, in New
Canton, Virginia, to Anna Eliza and James Woodson. The first son
of nine children, the young Woodson worked as a sharecropper
and a miner to help his family. He began high school in his late
teens and proved to be an excellent scholar, completing a fouryear course of study in less than two years.
After attending Berea College in Kentucky, Woodson worked for
the U.S. government as an education superintendent in the
Philippines and undertook more travels before returning to the
U.S. Woodson then earned his bachelor’s and master’s from the
University of Chicago and went on to receive a doctorate from
Harvard University in 1912—becoming the second African American to
earn a Ph.D. from the prestigious institution, after W.E.B. Du Bois. After finishing
his education, Woodson dedicated himself to the field of African-American history, working to
make sure that the subject was taught in schools and studied by scholars. For his efforts,
Woodson is often called the "Father of Black History."
In 1915, Carter G. Woodson helped found the Association for the Study of Negro Life and
History (which later became the Association for the Study of Afro-American Life and History),
which had the goal of placing African-American historical contributions front and center. The
next year he established the Journal of Negro History, a scholarly publication.
Woodson also formed the African-American-owned Associated Publishers Press in 1921 and
would go on to write more than a dozen books over the years, including A Century of Negro
Migration (1918), The History of the Negro Church (1921), The Negro in Our History (1922)
and Mis-Education of the Negro (1933). Mis-Education—with its focus on the Western
indoctrination system and African-American self-empowerment—is a particularly noted work
and has become regularly course adopted by college institutions.
In addition to his writing pursuits, Woodson also worked in a number of educational positions,
serving as a principal for Washington, D.C.'s Armstrong Manual Training School before
working as a college dean at Howard University and the West Virginia Collegiate Institute.
Woodson lobbied schools and organizations to participate in a special program to encourage
the study of African-American history, which began in February 1926 with Negro History
Week. The program was later expanded and renamed Black History Month. (Woodson had
chosen February for the initial weeklong celebration to honor the birth months of abolitionist
Frederick Douglass and President Abraham Lincoln.) Woodson later created the Negro
History Bulletin in 1937 and also penned literature for elementary and secondary school
scholars.
Woodson died on April 3, 1950, a respected and honored figure who received accolades for
his vision. His legacy continues on, with Black History Month being a national cultural force
recognized by a variety of media formats, organizations and educational institutions.
http://www.biography.com
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CGWA SCHOLAR CREED
I promise to give my very best to achieve my every goal.
To be disciplined with everything in my control.
Learning as much as I can for knowledge is the key
There is nothing I cannot do,
but the first step starts with me.
I represent my family, even my community as a whole
And I refuse to let negativity keep me from my goal.
I will exceed and excel if I just have faith and believe
I am a Carter G. Woodson Royal
And there is no limit to what I can achieve!
I will arise above all prejudices
And stay positive the whole way through.
For I am a Carter G. Woodson Royal
and you can be one, too!
CGWA DISCIPLINE EXPECTATIONS POLICY
Carter G. Woodson Academy has high expectations for all its scholars. Scholars of the
Academy will be well disciplined at all times. Our discipline policy follows the Fayette County
statement of rights and responsibilities and scholar code of conduct. Every scholar will
be provided a copy of this document. Our motto is there are “No rules, just expectations”.
Pursuant to our philosophy of high scholar expectation, scholars shall adhere to the following
as our guidelines for success which are also known as our “Well Principles”:
Well Behavedfollow all school expectations & district code of conduct
Well Mannereduse manners when interacting with staff, scholars, families & guests
Well Dressedbe in appropriate dress code attire each day
Well Spokenspeak fluently with confidence and composure
Well Readread nightly to increase vocabulary and enhance writing skills
Well-TraveledParticipate in cultural events, field trips & trips abroad
which leads to being...
Well Prepared for college, career and life
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DRESS CODE POLICY
A. DRESS CODE POLICY
Regular Dress Attire
Every scholar at Carter G. Woodson Academy is expected to be dressed for success. Scholars will wear
their formal dress attire every day unless the administration notifies parent otherwise. Dress Code Policy will
be enforced from the time the scholar arrives on campus till the time they leave campus. Scholars are
advised to remain in dress code even when at home high school for transportation home in the afternoon.
Articles of clothing should not be left in locker after school, for any reason.
Hoodies are NOT permitted at any time. Our academy uniform is required of every scholar and includes a
navy blue blazer with gold buttons, a navy cardigan, charcoal grey dress slacks, white collared dress shirt
(long or short sleeve), purple necktie specific to grade level, burgundy color penny loafers, and a dark
colored belt. The navy cardigan will be worn in place of the navy blazer as communicated by the school
administration. Prior communication of any uniform change will be announced and communicated via school
website, emails and automated phone messages 48 hours in advance. Scholar athletes will be permitted to
wear their school jersey on game days only with their regular academy attire. Jerseys may be worn over the
white button-down shirts in place of the navy blazer or cardigan. Scholars may wear their home school’s
necktie or the necktie with colors of the home school if the school neck tie is unavailable. If the scholar does
not have his home school’s necktie, or the representing colors, the Carter G. Woodson grade level specific
tie must be worn.
Dress Down Attire
Dress Down attire will be worn every Friday to include: Khaki pants, or khaki shorts with side and back
pockets (no cargo or draw string) the CGWA purple polo, or white collared (long or short sleeve) button down
shirt, the grey sweater vest, belt, and closed toe shoe of choice (i.e. tennis shoes, boat shoes, etc.). The
grey sweater vest is optional and may be worn with the purple polo, or the white collared button down shirt.
Khaki shorts (no cargo) are permitted during the spring and summer season and must follow the standard
dress code for khaki pants (side and back pockets). Khaki shorts season will end at the start of Fall break
and may resume the week after Spring break. Clothing must fit and be neatly tucked, ironed, and buttoned
at all times. Any deviations to attire on dress down days will be announced and communicated via school
website, emails and automated phone messages 48 hours in advance.
Students may not wear clothing with logos, symbols or with any pattern. The school crest and
monogram will be the only logo permitted. The grey sweater vest may only be worn over the CGWA purple
polo or the white collared button down shirt. Shirts must be neatly tucked, ironed, and buttoned. Sample
uniforms for regular and casual attire are located in the front office.
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Please note that the following are not permitted:

Jackets, coats, hats, bandannas, or head coverings of any kind. Scholars must remove all head
coverings immediately upon entering the building and may not put them back on until they leave
the building.

Pullover Hoodies are PROHIBITED in the building.

Boots except as outerwear, or inclement weather (except on Dress Down Day)

Exposed undergarments

Tennis shoes, or any casual shoe (except on Dress Down Day)

Any outer wear in the classroom. Only Blazers or Cardigans are allowed in the classroom.

No backpacks in the classroom.
Scholars who are in violation of the dress code will be sent to the office where they will be required to
dress appropriately prior to returning to class or be sent home. Multiple violations of the dress code may
result in suspension and other disciplinary consequences.
Parents should contact school administration if there are difficulties complying with the dress code policy
for religious reasons.
Dress Code Variations-Regular
Regular Attire
Acceptable
Navy Blazer
Navy Cardigan
Charcoal Dress Slacks
White Button-down Collared Shirt
Necktie
Dark Colored Belt
Burgundy Penny Loafers
GAME DAY ONLY-Team Jersey with
home school tie or tie with home school
colors, or CGW grade level tie over
white button-down shirt
YES
YES
YES
YES
YES (by grade level)
YES
YES
YES
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Regular Attire
Acceptable
Navy Blazer/No Buttons/No Crest
Navy Cardigan with logo other than
CGW monogram
Grey or Charcoal Chinos
White Polo
Purple of Grey Necktie
No Belt
NO
NO
Black, Brown loafers, boots, Wallabees
Team Jersey, no tie over white buttondown shirt or purple polo
NO
NO
NO
NO
NO
NO
Dress Code Variations-Dress Down
Dress Down Attire
Acceptable
Grey Vest
Purple CGWA Polo
White Button-down Collared
Shirt/long or short sleeve
Grey Sweater Vest
Khaki Chinos
Dark Colored Belt
Tennis Shoes, Wallabees, casual shoes,
boots, etc.
YES
YES
YES
Dress Down Attire
Acceptable
YES
YES
YES
YES
White, Grey, or any color 3 button polo NO
Khaki pants with no pockets, draw
string
Khaki Shorts with no pockets; draw
string
Khaki Joggers
T-Shirts, tank tops, jersey’s, hoodies,
etc
Destroyed Denim Jeans
Team Jersey on non-game day
Sweater Vest with white polo
NO
NO
NO
NO
NO
NO
NO
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Dress Code Violations
Failure to wear a complete uniform as outlined above will result in a dress code violation.
Three dress code violations will result in a Saturday Detention at Martin Luther King, Jr.
Academy for Excellence located at 2200 Liberty Road. Detention is held from 8:00 a.m. to
noon. Failure to attend Saturday Detention will result in a one day suspension. Repeat
dress code violators will be given the following consequences:







3 dress code violations= Saturday Detention
6 dress code violations= Saturday Detention
9 dress code violations= Saturday Detention
12 dress code violations= 1 day suspension
15 dress code violations= 2 day suspension
18 dress code violations= 3 day suspension
Every three dress code violations will result in an additional day of suspension being
assigned
***Special Note***
Parents, please work with your scholar on taking care of and pride in his uniform. They are not
to be balled up in their backpacks, stuffed in their lockers nor left at school, a sporting event or
on the bus. The jackets need to be cleaned every other week and make sure their shirts are
clean as well!! Thank you so much for your support and help with this!
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No Rules, Just Expectations
A. ARRIVAL AT SCHOOL: Scholars are expected to...


Be in full dress code prior to entering the building.
Report to the cafeteria, remain orderly and use time constructively until dismissed to 1 st hour
class.
 Remove hats upon entering the building.
B. EMERGENCIES AND DRILLS: Scholars are expected to...
 Behave in an orderly way.
 Give full cooperation to any staff member.
 Return to class promptly at the conclusion of the drill or emergency.
 Stay with your teacher for accountability purposes.
C. EXTRACURRICULARS: Scholars are expected to...





Be courteous to parents, small children, competitors, and all other guests.
Demonstrate good sportsmanship.
Follow all regular school expectations and rules.
Represent the school in a respectable and orderly manner.
Middle School Scholar Athletes who leave the building at dismissal may not return until practice time
D. HALLWAYS: Scholars are expected to...
 Be in the classroom before the tardy bell rings
 Follow the directions of any adult you encounter.
 Move directly to class during passing time.
 Place trash in trash containers.
 Refrain from blocking halls, doors, or any other walkway.
 Refrain from eating and drinking in the hallways.
 Refrain from running or engaging in horseplay of any kind.
 Walk on the right side of the halls.
E. LUNCH AND BREAKFAST: Scholars are expected to...
 Behave in an orderly way.
 Put up trays, utensils & clean area before leaving the cafeteria.
 Refrain from taking food and /or drinks out of the cafeteria at any time.
 Refrain from using another scholar's cafeteria code for any reason.
 Stay in the cafeteria during your assigned lunch period.
 Refrain from bringing food from outside vendors into the cafeteria.
F. OFF CAMPUS ACTIVITIES: Scholars are expected to...




Be courteous to parents, small children, competitors, and all other guests.
Follow all local rules.
Follow the directions of all school staff and chaperones.
Represent the school in a respectable manner.
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G. PERSONAL APPEARANCE: Scholars are expected to...
 Dress in accordance with Carter G. Woodson Academy’s dress code.
 Practice good personal hygiene.
H. RESPECT FOR OTHERS: Scholars are expected to...






Do whatever is humanly possible to avoid fighting, even walking away.
Refrain from threats, intimidation, or violent acts toward other scholars.
Respect the property rights of others.
Seek the help of an adult if threats, violence, or any emergency occurs.
Show respect to teachers, staff, scholars, and guests at all times.
Utilize respectful language and attitude when addressing staff, guests, and other scholars.
I. RESTROOMS: Scholars are expected to...
 Keep facilities neat and clean.
 Refrain from socializing or loitering in the restroom.
 Report any vandalism or problems with facilities immediately to administration and/or the main office.
 Wash hands before leaving.
J. SCHOOL BUS: Scholars are expected to...




Comply with "Bus Rider Rules" set by Board Policy and Division of Transportation.
Inform the school of a change in address that will affect bus transportation.
Obey all bus drivers and monitors without question.
Ride the appropriate bus as determined by the Division of Transportation.
K. TRAVELING TO/FROM SCHOOL: Scholars are expected to...
 Arrive on time.
 Exercise good citizenship while in the neighborhood (either driving or walking).
 Move directly into the building regardless of mode of transportation.
 Obey all school expectations and bus rules while en route to and from school.
 Operate mode of transportation in accordance with the law and school guidelines.
 Refrain from leaving the building without permission for the remainder of the day.
 Refrain from loitering in any school parking area before or after school.
 Refrain from loitering in route to school.
 Remain on campus unless properly checked out through the main office.
L. USE OF SCHOOL PROPERTY: Scholars are expected to...
 Keep assigned lockers locked and refrain from sharing combinations or lockers.
 Keep all property that you have checked out or are otherwise responsible for secure.
 Pay for school property that is damaged due to abuse or vandalism.
 Pay for school property that is damaged due to negligence.
 Take care of all Fayette County School property (books, lockers, equipment, etc.)
 Refrain from using school facilities and equipment (such as the gym, weight room, musical
instruments, stage, athletic equipment, lab computers) without permission.
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Behavior Expectations
DISCIPLINE POLICIES, GUIDELINES AND PROCEDURES
State, district, and school polices and guidelines are established for the safety of scholars and school
personnel and for the creation of a positive learning environment. Scholars are expected to comply
with these guidelines. Failure to do so will result in consequences explained in the district publication
"Statement on Rights and Responsibilities and Scholar Code of Conduct". In addition to any
consequences for misconduct described here, an administrator may remove school privileges such as
participation in or attendance at extracurricular activities, games, and dances etc. The misconduct and
consequences herein is not a complete list and is not meant to override administrative discretion.
CLOSED CAMPUS POLICY
Any scholar who leaves campus or who enters the campus of another Fayette County Public School
without authorization violates the Closed Campus Policy. Scholars are expected to remain on campus
once they have arrived at school. This includes scholars who arrive before the start of school on a
school bus. To preserve a safe environment, an adult with legal guardianship or an adult with written
parental consent is required to sign a scholar out of school, no matter the reason for dismissal
(including scholars 18 years or older). Scholars are not to leave campus until their classes are
finished or a valid checkout process has been completed.
CONSEQUENCES FOR VIOLATION OF CLOSED CAMPUS POLICY
Scholars who are in violation may be given an out-of-school suspension. Any scholar who returns to
campus must provide an explanation for being off campus. There will be no exceptions to this policy.
CONTRABAND
"Contraband" is defined as any item that may lead to bodily injury or cause a disruption to school
operations. These are items that are NOT permitted on campus. The consequences for bringing
these items to school vary depending on the item. These items may be confiscated and may not be
returned. Additional consequences may apply. These items include, but are not limited to:
 Any toy or device that creates a disturbance (ex: laser pointer).
 Balloons and other inflatable toys.
 Cigarettes, cigars, lighters, electronic cigarettes, matches, etc.
 Clothing and accessories which might prove dangerous.
 Drug paraphernalia.
 Drug/gang related items.
 Gambling devices such as dice or playing cards.
 Illegal drugs or alcohol.
 Items that a reasonable person would find highly offensive such as pornography.
 Items that are likely to cause an allergic reaction in others such as peanuts.
 Music devices with speakers.
 Over-the-counter or prescription medication
 Personal defense items such as mace, pepper spray.
 Personally owned volleyballs, basketballs, etc.
 Weapons of any kind or any item that can reasonably be expected to be a weapon.
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DETENTION
1. Teachers may assign and monitor their own detention for misbehavior and/or incomplete
assignments. Scholars, when assigned, shall be assigned at the teachers’ discretion.
2. Saturday Detentions are assigned by an administrator. Saturday Detention is held Saturday
mornings from 8:00-12:00 at Martin Luther King Academy at 2200 Liberty Road.
3. Failure to attend an assigned Saturday Detention will result in a 1 day out-of-school suspension.
Administration may assign community service in lieu of suspension if this option is available.
INSUBORDINATION
Insubordination, defiance, or disrespect by scholars to any staff member or substitute teacher
attempting to discipline or correct the scholar's misconduct will result in a school consequence being
given.
OUT OF DESIGNATED AREA
RATIONALE
Scholars who are out of their designated area jeopardize school safety and disrupt the educational
mission of the school. Scholars who are not in their designated area are not being supervised by staff
which most often can lead to disrupting the learning environment.
GUIDELINES
1. When given a hall pass, the scholar is to go directly to their destination and directly back. Do not go
to any other place.
2. When given a hall pass for a restroom or water break, go to the CGWA designate restroom or
water fountain.
3. Hall passes should be no more than 5 minutes unless there are extenuating circumstances that
have already been communicated to the teacher who gave you the hall pass.
4. During lunch, you must stay in the cafeteria unless staff permission is given.
5. You may not leave the building without permission during school hours.
6. Do not enter classrooms when it is not your scheduled class unless you have permission from the
teacher who is present.
7. Scholars shall leave the building after dismissal and shall not loiter in the building without being a
participant in a planned, supervised activity.
POSSESSION OF A WEAPON/SALE OF ILLEGAL DRUGS
Possession of a deadly weapon or dangerous instrument or sale of illegal drugs will require
recommendation that the scholar involved appear before the Board of Education for an expulsion
hearing and/or referral to an alternative school.
PROFANITY
Profanity is the use of vulgar language. Vulgarity is the use of obscene or indecent language and
shows lack of respect for self and others. The consequences for using profanity vary widely
depending on the circumstances, context, and intent. Profanity directed at a staff member, a
substitute teacher, other scholars, or guests will result in school consequences being given.
VIOLATION OF STATE OR FEDERAL LAW
State or federal law violation will be initially handled by school law enforcement. Administrative
disciplinary action will depend on police or court action & the severity of the violation. Punishment may
range from a probationary period following consultation with parents, legal authorities, and IAKSS
staff to a maximum suspension of ten days and/or a recommendation for enrollment in alternative
school or expulsion.
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CGWA TARDY POLICY
GUIDELINES
A scholar shall be considered tardy to class if he is not inside the classroom, when the tardy bell rings
and the teacher has shut the door. All scholars are expected to be on time to every class including
when returning to class from lunch. Scholars not in class after the tardy bell rings and classroom door
is shut shall immediately report to Tardy Check-In Table in that area of the school. Scholars will not be
permitted to enter class late unless they have a tardy note from school administration.
All scholars that are tardy to school must check in at the main office and get a ta rdy slip before
reporting to class. Being tardy “to school” is counted as a truancy event. Being tardy “to class” is
strictly a discipline event. Scholars who are unaccounted for after ten minutes or do not show up to
class at all will be considered skipping.
CONSEQUENCES
Tardiness will be totaled cumulatively per semester for high school scholars and quarter for middle
school scholars. For example, if a high school scholar is tardy to three classes in one day, that scholar
will receive a letter home and a lunch detention. The number resets at the beginning of each
semester or quarter. Consequences for being tardy will be as follows:
1 - 2 events
Phone call home
3 events
Letter home and One Lunch Detention
6 events
Two Lunch Detentions
9 events
Saturday Detention or Community Service if available
12 events or more
Referral to Office and school consequences given
CGWA SKIPPING CLASS POLICY
GUIDELINES
A scholar shall be considered skipping if he:
 Fails to report to or remain in an area assigned by the teacher (ex: library).
 Fails to report to the office at the beginning of the period when an illness (or other problem) prevents
the scholar from attending classes.
 Fails to return to class from an approved appointment (Ex.: Scholar returns from a dental
appointment, checks in to the main office, but does not report to assigned class).
 Is out of class on a hall pass for an excessive amount of time.
 Is present on campus without attending classes or checking in with the main office.
 Leaves class without the teacher’s permission and a hall pass.
 Is habitually late to class even though the scholar is present on school grounds.
CONSEQUENCES
Teachers must check IC (Infinite Campus) before turning in scholars for skipping. All consequences
are based on administrator discretion.
1. First Offense
Saturday Detention
2. Second Offense
Two Saturday Detentions
3. Third Offense
Three Saturday Detentions
4. Fourth Offense
Suspension or community service if available
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CGWA GUM, SNACKS & WATER BOTTLE POLICY
CGWA is a program housed within the building of Crawford Middle School and it is our responsibility
to take care of the section of the building in which our program resides. Therefore, the following items
are not allowed in the building/hallways/classroom areas but may be appropriate to have in the
cafeteria during breakfast or lunch.
 Chips
 Drinks (with the exception of water which is allowed in the classroom)
 Snack foods
 Gum is never allowed in the building
Individual teachers may allow these items in their classes during their instructional tim e. However,
once that class is over these items must be placed in the scholar’s locker.
CGWA TOBACCO USE POLICY
GUIDELINES
The use of tobacco and tobacco products is a health and safety issue. Tobacco products may not be
used in any school building, on school grounds, during field trips, or during any school activity
regardless of the location or time. Tobacco products, lighters, or smoking paraphernalia found at
school shall be confiscated and disposed. Since tobacco and related items are contraband, the
possession of tobacco products carries the same consequences as the use of tobacco products. Law
Enforcement will also be contacted.
CONSEQUENCES
1. First Offense – Saturday Detention
2. Second Offense – One day out of school suspension
3. Third Offense – Two days out of school suspension
4. Fourth and subsequent offenses – number suspension days will increase
CGWA CELL PHONE POLICY
RATIONALE
Carter G. Woodson Academy seeks to achieve a balance that recognizes student wishes to have
reasonable access to personal electronic devices (cell phones, smart phones, tablet devices, laptop
computers, MP3 players, Kindles, etc.) while maintaining a strong educational focus in classrooms. In
an era of rapidly expanding technology, we recognize that part of our mission is to teach responsible
use of these technologies (digital citizenship). This involves defining times in which these devices may
and may not be used and also providing opportunities for using these devices in ways that enhance
learning.
GUIDELINES
1. During all non-instructional time, personal electronic devices MAY be used. Non-instructional time
is defined as before 7:30 am, lunch and after 2:35pm. Use of such devices during these times must
not result in disruption to the school environment or educational mission. Devices may not be used to
broadcast music.
2. During all instructional time, personal electronic devices are NOT to be used without specific
permission granted by the current classroom teacher. All such devices must be turned off and kept
out of sight in the student's backpack, jacket, or pocket etc. Students in violation (devices that are in
use, heard, or seen even if turned off) will have their device confiscated. Students who have their
device out during a test or quiz are subject to receiving consequences under plagiarism.
3. Use of these devices in conjunction with headphones is PROHIBITED AT ANY TIME from 7:15am14
2:35pm without specific teacher permission. Headphones may NOT be used during passing time or in
the cafeteria. Headphones shall be completely put away.
4. Use of any device to take pictures, movies, or create audio recordings is PROHIBITED AT ANY
TIME without specific teacher permission. Such use may be in violation of state and federal laws and
the student may be subject to additional penalties.
5. For all other uses and when permission is not granted, the scholar is not allowed to use the device/
head phones for any purpose during the instructional day. We strongly suggest that parents not
contact their child directly by phone during the school day. Scholar use of telecommunication devices
in these cases is still considered a violation of school rules. In cases of emergency, the parent shall
contact the school directly and the school will either deliver a message to the scholar or allow the
scholar to call the parent on a school phone.
First Offense - Confiscation of device and returned to scholar's at the end of the class period.
Second Offense - Confiscation of device, discipline referral, and returned to scholar's parent/guardian
at the end of that school day.
Third Offense - Confiscation of device and returned to scholar's parent/guardian at the end of five
school days.
Fourth Offense - Appropriate consequences determined by an administrator as outlined in the
Fayette County Public School Code of Conduct and no longer allowed to bring the device/ head
phones to school.
IMPORTANT NOTE: Failure to turn device over when requested by any staff member shall be
considered "defiance" and shall result in school consequences being administered.
The school shall not be responsible for any device or articles that are damaged, lost, or stolen at any
time. These policies are being piloted and are subject to review and change at any time. If this pilot
policy reveals that students cannot handle the added freedom and causes disruption to individual
learning and the school environment, the policy will be revoked immediately. Students must recognize
that the school has legitimate concerns regarding use of these devices. The school's main concerns
are students not focused on academic work, cheating, disrupting the learning of other students, cyber bullying, and violating the privacy of other students and staff. If these concerns cannot be limited in
light of the greater freedom to use these devices, the school will revert to the greater restrictions
found in the district policy.
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Carter G. Woodson Academy Homework & Late Work Policy
Guidelines for the Assignment of Homework and
Responsibilities of Scholars, Staff, and Parents
I. Purpose:
Homework contributes toward building responsibility, self-discipline, and lifelong learning habits. It is
the intention of the Carter G. Woodson Academy to assign relevant, challenging, and meaningful
homework assignments that reinforce classroom learning objectives. Homework should provide
scholars with the opportunity to apply information they have learned, complete unfinished class
assignments, and develop independence. Homework assignments may be modified based on
scholars’ individual needs (i.e. IEP, 504 Plans).
Homework assignments include:
Practice exercises to follow classroom instruction
Preview assignments to prepare for subsequent lessons
Extension assignments to transfer new skills or concepts to new situations
Creative activities to integrate many skills toward the production of a response or
product
II. Time:
Actual time required to complete assignments will vary with each scholar’s study habits, academic
skills, and selected courses. Scholars are strongly encouraged to pursue non-assigned, independent,
leisure reading.
III.
Late Work:
Scholars are expected to turn work in on time. Scholars who turn in late assignments will receive any
of the following based upon individual teacher discretion or leadership intervention.
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partial credit
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no credit (meaning zero points)
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missed reward activity
 communication with parent
 teacher assigned detention before or after school
Scholars who miss homework because of an absence will receive the opportunity to make up missed
work. Scholars are given one calendar day for each day absent plus one extra day to turn in their
work. It’s the scholars’ responsibility to get work missed due to illness or absence and turn it
into the appropriate teacher(s) upon his return to school.
IV. Major Projects:
Major Projects include research reports, book reports, major essays, science fair and math
projects as well as other assignments teachers designate as major projects.
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Responsibilities of Staff:
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Assign relevant, challenging, and meaningful homework that reinforces classroom learning
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Give clear instructions and make sure homework is posted in the classroom
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Give feedback in a timely manner and/or correct homework individually or in class
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Communicate all homework assignments via internet to parent/ guardian email
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Communicate with other teachers when there are long term projects
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Continue to contact parents if a pattern of late or incomplete homework develops
Responsibilities of Parents:
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Set a regular, uninterrupted study time each day
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Establish a quiet, well-lit study area
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Check emails daily for homework assignments
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Monitor scholar’s organization and daily list of assignments in their agenda
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Help scholar work to find the answer, not just get it done
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Be supportive when the scholar gets frustrated with difficult assignments
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Contact teacher and use Infinite Campus to stay well informed about the scholar’s learning process
Responsibilities of Scholars:
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Write down assignments in agenda
Check parents’ email for daily assignments posted
Charge Thinkpad nightly
Bring all necessary materials to school and to class everyday (pencils, paper, folders, books,
Thinkpad etc.)
Be sure all assignments are clear; don’t be afraid to ask questions if necessary
Set aside a regular time for studying
Find a quiet, well-lit study area
Work on homework independently whenever possible, so that it reflects scholar ability
Produce quality work
Make sure assignments are done according to the given instructions, completed, and turned in on
time
It is our belief that scholars must be intentional in preparing themselves for classes each day which
includes doing and completing all work on time to avoid receiving a zero for the assignment. Scholars
are strongly encouraged to maintain an agenda/planner where all assignments, tests, quizzes, projects
and papers can be recorded to help with time management and work completion.
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CGWA POLICY ON PLAGIARISM
Plagiarism (“passing off the ideas or words of another as one’s own”) also known as cheating will not
be tolerated. Some examples of this are when scholars copy homework assignments from one
another, copy off the internet to complete an assignment, collaborate to share answers during a test
or quiz, turn in someone else's work with their name on it or from a different year or class.
1. First Offense - The scholar receives a zero on the assignment, an alternate assignment may be
given by the teacher but is left up to the individual teacher and an office behavior referral. Dismissal
from BETA Club.
2. Second Offense - The scholar receives a zero on the assignment & suspension from school.
Plagiarism detected when scoring a senior portfolio will result in a score of incomplete on the portfolio,
and the scholar will not be permitted to participate in graduation.
CARTER G. WOODSON ACADEMY FAILURE POLICY
Carter G. Woodson Academy has high academic expectations for all scholars. These expectations
include being well read, well-spoken and well prepared. CGWA provides additional academic support
opportunities in the form of our ROYAL Afterschool Enrichment tutoring program that meets 3 days a
week after school, Tuesday Night STEM and Saturday BMW Academies that meet weekly at First
Baptist Church Bracktown. Therefore, it is our expectation and hope that no scholar would fail any
class. However, the CGWA failure policy for middle and high school scholars is below:
Middle school scholars who fail one core class must attend the district summer school. If a scholar
fails the summer school core class or decides not to attend summer school, then he will repeat his
current grade level the following school year.
Middle school scholars who fail two core classes will automatically repeat their current grade level
with no option for a summer school opportunity.
High school scholars who fail a graduation requirement must retake that course the following year or
attend their home high school for summer school if this option is available. In order for a high school
scholar to be promoted to the next grade level, he must earn the appropriate number of credits. For
example, to be a sophomore, a freshman must earn six credits.
Parents/guardians will receive information regarding their scholar’s academic performance through
progress reports, report cards and various school communications (parent- teacher conferences,
emails, phone calls, infinite campus portal).
Middle School will receive:
 Quarterly Progress Reports (every 4.5 weeks)
 Report Cards (every 9 weeks)
High School will receive:
 Semester Progress Report (every 4.5 weeks)
 Report Cards (end of 18 weeks)
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CGWA TECHNOLOGY POLICY
Carter G. Woodson Academy recognizes that access to technology in school gives scholars greater
opportunities to learn, engage, communicate, and develop skills that will prepare them for work, life,
and citizenship. We are committed to helping scholars develop 21 st century technology and
communication skills. To that end, we provide access to technologies for scholars and staff use for
educational purposes. This Acceptable Use Policy (AUP) outlines the provisions and expectations of
that use by scholars, teachers, and parents when using school technologies or personally owned
devices on district property.
Roles and Responsibilities of Staff
The Fayette County School District believes that the use of technology requires all users to be safe
and responsible digital citizens. As such, the school and district utilize the following strategies to help
keep users safe.
 Internet safety and digital citizenship instruction for scholars will take place each year.
 Teachers and staff will actively monitor permitted scholar technology use within the classroom.
 Internet access will be restricted via proxy as required by state and federal regulations and
school policies. Web activity may be monitored and recorded at any time.
 Network and school administration may review files and communications to ensure
appropriate use.
Roles and Responsibilities of Parents/Guardians
Carter G. Woodson Academy expects parents/guardians to partner with us to teach scholars to use
available technology safely and appropriately. While the school will make every effort to prevent
inappropriate use, it is impossible to block all inappropriate content. Likewise, any wi -fi connection
not maintained by the district is not monitored and is the responsibility of the parent/guardian.
Roles and Responsibilities of Scholars
Technology and network access is intended solely to support educational goals and instruction.
Scholars are expected to use resources responsibly and will be held accountable for their behavior
and communications. All communications, data and files stored or transmitted via the district network
are considered property of Fayette County Public Schools and may be reviewed and/or removed.
Within reason and legal guidelines, freedom of speech and access to information shall be honored.
Examples of Acceptable Use include (but are not limited to):
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Follow school and district behavior expectations to be a respectful and responsible digital
citizen.
Use online/network resources (including email) as instructed & for educational purposes.
Store and share only appropriate scholar work and instructional media in provided networked
storage spaces.
Use school and/or personal technology only at approved times for educational purposes.
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Examples of Unacceptable Use include (but are not limited to):
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Access, send and/or willfully receive any content that is inappropriate, offensive, harassing, or
profane in nature or that which promotes violence or illegal activity.
Willfully waste limited resources or use them for non-academic purposes – (file storage,
printing, bandwidth)
Use or share another person’s username or password, or share your username and password
with others.
Compromise the network and its settings in any way – (hacking, spamming, proxy bypass,
etc.)
Use the school network for personal gain, entertainment, political promotion or activities
unrelated to school.
Violate copyright laws or commit plagiarism, including the copying of software, music or other
copyright protected files.
Intentionally damage or steal district or personal technology-related property.
Engage in cyberbullying, harassment, or disrespectful conduct toward others.
Violations of the Acceptable Use Policy
Scholars who have a signed AUP form will have access to a user account, where they will be given
network access, an email account and network storage space. Scholars who violate the AUP are
subject to the same disciplinary actions as prescribed by the Scholar Code of Conduct for similar
offline behaviors and are at the discretion of the school administration.
Personally Owned Devices
Scholars who demonstrate good digital citizenship and have a signed AUP may be allowed to
connect their personally owned devices to the district network. Such access will be monitored as
stated above and will require scholars to login using their district credentials. However, families are
responsible for all service and support of personal devices. The district is not responsible for
any damage or loss incurred with the use of a personal device in the school setting. Scholars
are expected to use devices for educational purposes and only with the consent of school staff.
Although the use of devices on the district network is monitored, parents and guardians of minors are
responsible for setting and conveying the standards that their children should f ollow when using
media and information sources. Parents and guardians are likewise responsible for what scholars
may access through any non-district wi-fi or cellular connection.
Social, Web 2.0 and Collaborative Content
The district recognizes that Internet-based resources that can enhance educational activities are
growing in number each day. The district may provide access to web sites or tools that support
communication and collaboration with others in addition to general productivity. Scholars are
reminded to communicate appropriately and safely via these resources and that communication may
be monitored. Use of any website outside of FCPS control is subject to their terms of use and may
require specific permission in addition to the AUP.
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Scholar Safety
AFTER SCHOOL SUPERVISION
Scholars in the building after dismissal must have a legitimate reason to be here such as members of
a team, club, organization or attending REAP (ROYAL Enrichment Afterschool Program) for additional
academic tutoring. These scholars must be with their sponsor, coach, or teacher. All other scholars
must leave the building by 2:45 pm.
BULLYING
Scholars who are the victims of bullying or witness bullying shall report these incidents to a staff
member as soon as possible. Bullying includes a variety of behavior including name-calling, threats,
physical intimidation, sexual harassment, social exclusion, etc. If scholars are bullied in anyway by
phone, text message, email, internet posting, etc., these items should be kept and shown to school
administration if at all possible. All scholars are entitled to come to school and be free from any form
of harassment. Please note that scholars may receive school consequences for cyberbullying
even if it takes place off-campus. Free Speech protections do not apply to speech that causes or
threatens a substantial disruption on campus, including school activities, violent altercations, or a
significant interference with a scholar’s educational performance and involvement in school activities.
Scholars who engage in cyberbullying of any kind may be guilty of Harassing Communications (KRS
525.080) which is a Class B Misdemeanor. The law states, in part, that a person is guilty of harassing
communications when he or she... Communicates, while enrolled as a scholar in a local school
district, with or about another school scholar, anonymously or otherwise, by telephone, the Internet,
telegraph, mail, or any other form of electronic or written communication in a manner which a
reasonable person under the circumstances should know would cause the other scholar to suffer fear
of physical harm, intimidation, humiliation, or embarrassment and which serves no purpose of
legitimate communication.
GUIDELINES
Bullying refers to intentional, repeated hurtful acts, words or other behaviors that involve an
imbalance of power. These may include, but are not limited to name calling, teasing, threatening,
social exclusion, and cyber-bullying. In some cases, scholars may be guilty of bullying each other.
Discrimination refers to treating people differently based on race, creed, color, national or ethnic
origin, age, religion, gender, political affiliation, veteran status, disability, marital status, sexual
orientation, or gender expression in a way that portrays hatred, contempt, or prejudice.
Harassment is conduct that creates substantial emotional distress or a sense of immediate concern
for your safety or well-being. It is often associated with sexual misbehavior (groping, unwanted
advances, comments of a sexual nature) and threats of violence or physical intimidation.
These behaviors are not tolerated at Carter G. Woodson Academy. They create a climate of hostility,
intimidation, and personal discomfort that is unacceptable. Any scholar who feels he is a victim of
these behaviors is strongly encouraged to report such instances to a staff member as soon as
possible.
CONSEQUENCES
Scholars who engage in bullying, discrimination, and/or harassment may receive a variety of
consequences depending on the total context of the situation. Each case will be handled individually.
In more extreme cases, scholars may be suspended and reported to district leadership to seek
alternate placement or expulsion.
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MEDICATION
Scholars shall not share or give one another medication under any circumstance. Violation of this
important rule will result in a significant disciplinary action as prescribed by the Scholar Code of
Conduct.
Medication for scholars should be given at home whenever possible. If given at school, the medication
will be administered by trained, unlicensed FCPS personnel. In order for school staff to administer any
medication to your child, we must have a signed medication authorization form on file. As a reminder,
the first dose of any new mediation should not be given at school. Before sending any medication to
school, please follow these directions:
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The medication must be sent to school in the original container with the prescription label
attached.
Medications should be brought to school by the parent/guardian and will be counted with a trained
FCPS staff member.
All controlled medication will be kept and administered by school personnel.
Parents are urged to consult their doctor to schedule medication to be given before or after school.
At the end of the school year, please pick up any unused medication. Any meds that are not
picked up will be appropriately disposed of by school staff and a witness.
Medication may be given 30 minutes before to 30 minutes after the time it is due. Any change
from this requires a physician order.
If a medication is stopped before the date on the prescription, you must send in written notification.
The Medication Authorization Form is valid through the end of the school year or until the
medication, dose, time or frequency changes, at which time a new form will need to be completed.
Over-the-counter medications follow the above rules, however, they must be accompanied by a
physician order since they do not have a prescription label.
Any meds that the scholar will handle himself require a self-medication authorization form signed
by the parent/guardian and the doctor.
OUTSIDE DOORS
Scholars shall not open any outside door to admit anyone to building. This includes opening the door
for other scholars. All guests and/or parents/guardians should be buzzed into the building by the front
office personnel. All scholars who enter the building after school has begun must enter through the
main office to sign in and receive a tardy slip. Scholar shall not enter by any other door. Scholars
should NOT let people in the building by any door for any reason - EVEN IF SCHOLAR KNOWS
THEM.
PERSONAL VALUABLES
Scholars should never leave valuables untended. Always assume that doors will be unlocked.
Scholars are responsible for all personal items brought to school including technology devices, cell
phones, headsets etc. The most common items that are targets of school theft are small technology
items (iPods, MP3 players, cell phones) and fundraiser money/candy. Such items can disappear in an
instant. Items that are lost or stolen may be reported to administration. However, Carter G. Woodson
Academy is not responsible for any lost or stolen items. Keep all valuable items locked up or at
home.
TRANSPORTATION
If a scholar needs to ride a different bus, he shall turn in a note to the main office prior to 8:00 a.m. It
is to be signed by a parent/guardian explaining the reason for the change & shall include a phone
number for the parent/guardian. A boarding pass will be issued at dismissal. If a scholar is going
home with another scholar, a note is required from a parent/guardian of both scholars.
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