easyQuote™
Transcription
easyQuote™
easyQuote™ eSchoolMall’s easyQuote™ is an electronic sourcing tool to automate the price quote process for buyers and for vendors. easyQuote is a component of eSchoolMall’s powerful suite of online procurement solutions that includes easyBid™, our fully automated sealed bid engine and easyPurchase™, our fully automated contract management and purchasing tool. easyBid provides robust sealed bidding capability designed to automate and streamline the costly, time-intensive and often error-prone manual sealed bid solicitation process being used by most school districts and educational service agencies today. easyPurchase automates the purchasing process, from contract management and catalog presentation, to online requisitions and workflow-driven approval routing, to purchase order generation and desktop receiving. easyQuote facilitates the buying process when multiple price quotes are required. Reduced Sourcing Cost and Increased Sourcing Efficiency Schools, buying cooperatives and educational service agencies are demanding flexible tools to decrease time and cost in the sourcing process, to improve communication with their vendors and to increase buyer efficiency. easyQuote has been designed, with customer and vendor input, to address the requirements for multiple price quotes that comply with regulatory requirements at the state, local or district level. easyQuote captures all the information required to publish a request for quote from new or existing vendors in an easy to use electronic format. Included in the easyQuote solution is the ability for buyers to create, view, modify and copy electronic quotes. Completed quotes with terms and conditions are published to a pre-selected vendor community for response. Vendors receive the quote request as an e-mail message and respond within the due-by date and time. Buyers can then award the quote online. The eSchoolMall easyQuote solution provides reporting and auditing at every step of the quoting process. Facilitates fully auditable, secure price quotes that comply with an organization's legal, regulatory and reporting requirements Automates the creation of price quote requirements and the solicitation of vendor responses Automates the creation of vendor distribution lists and e-mail notification for all vendors No barriers to participation – vendors need only an e-mail account and internet access to respond to a request for quote Data reporting for all participants at every step in the request for quote process Insures accountability and provides an audit trail by capturing all information on every price quote Customer Features Easy to use - minimal training for quote preparation and no training requirement for vendors Provides robust data and management information Significantly reduces the personnel time and paperwork required to complete a request for quote Manages spend on the goods and services procured across the entire organization Facilitates faster, more effective communication with vendors Includes eSchoolMall's Customer Care support and maintenance Customer Benefits 2 Walnut Grove Drive, Suite 190 | Horsham, PA 19044 | 215-444-9300 | Fax 215-444-9200 E-mail us at [email protected] | Visit us on the web at www.eschoolmall.com © 2003 eSchoolMall, Inc. | All Rights Reserved easyQuote™ easyQuote Process Create Quote Request The buying organization describes the products and services to be quoted. easyQuote provides an online format to create, view, modify and copy electronic quotes. Quote responders are selected from the organization’s vendor community and the quote is published. Vendor Quote Response Vendors receive an e-mail containing all the information needed to respond to the quote request in a timely manner. Vendors respond to the quote online and submit the completed response back to the buying organization. easyQuote allows vendor response status to be viewed by the buying organization throughout the process. View Quote Response The buying organization receives completed quotes from their vendors. easyQuote allows all quotes to be viewed and compared online. Vendors receive an e-mail message when the quote is awarded and can view their quote status online. 2 Walnut Grove Drive, Suite 190 | Horsham, PA 19044 | 215-444-9300 | Fax 215-444-9200 E-mail us at [email protected] | Visit us on the web at www.eschoolmall.com © 2003 eSchoolMall, Inc. | All Rights Reserved