Pre-Arrival Packet 2016-

Parent’s Guide to
Summer Camp 2016
Paperwork…………………………………………………………pg 2-15
CAMP INFORMATION
Welcome……...……………………………………………………..pg 16
Transportation to/from Camp……………………………………pg 17
Camp Schedules……………………………………………………pg 18
Activity Schedule………………………….………………………..pg 19
What to Bring………………………………………………………pg 20
Rental Equipment…………………………….……………………..pg 21
Refund Policy……………………………………………………….pg 21
Contacting Campers………………………………………………..pg 22
Home Sickness……………………………………………………….pg 23
Medical Requirements & Procedures…....……………...…………pg 23
Spending Money…………………………………………………….pg 24
Photo/Video Shoots………………………………………………….pg 25
Campus Map………………………………………………….……..pg 26
pg. 1
PAPER WORK
Complete ALL forms/ waivers and return by May 2, 2016
or no later than five days after you register.
Directions:
 Print off pages 2-15
 Complete the following documents just printed:
 Camper Information and Housing Form (pg 3)
 Camper Medical & Emergency Contact Information Form (pg 4)
 Copy of Insurance Card (YOU PROVIDE)
 Over the Counter Authorization Form (pg 5)
 Transportation Form (pg 6)
 Woodward Copper Big No’s Agreement (zero tolerance policy agreement) (pg 7)
 Bedding (optional) (pg 8)
 Woodward Copper Summer Camp Participant Release Waiver (must be signed every year)
(pgs 9-11)
 Coaching Information (pg 12)
 Camper Store Credit Form (optional) (pg 13)
 Equipment Rental Form and Terms & Conditions (optional but recommended just in case
personal equipment fails) (pgs 14-15)
 Mail or email your documents no later than May 2, 2016 or no later than five days after you register
o Fax is not available
Mailing Documents
We accept FedEx & UPS only! No USPS or Smartpost is accepted.
Logistics Specialist
The EDGE – Woodward
50 Beeler Place
Copper Mountain, CO 80443-3001
Emailing Documents
[email protected]
**NOTE: A CAMPER MAY NOT PARTICIPATE IN ANY CAMP ACTIVITIES WITHOUT THESE DOCUMENTS
COMPLETED AND SUBMITTED TO WOODWARD COPPER PRIOR TO YOUR CAMPER’S ARRIVAL TO CAMP**
Incomplete documents will be returned and may delay any roommate, coach, or counselor requests you may have.
pg. 2
Camper Information and Housing Form
(Required for all summer campers)
Camper First and Last Name:_________________________________________________________
Please circle: Snowboard
Digital Media
Ski
BMX
Skateboard
Cheer
Mountain Bike
Scooter
Please circle the summer camp session the camper is attending:
6/5-6/11
6/12-6/18
6/19-6/25
6/26-7/2
7/5-7/9
7/10-7/16
7/17-7/23
Stayover Camper ($149 fee for night between consecutive sessions)?
YES
7/24-7/30
7/31-8/4
NO
Without Lodging  If your child is under the age of 18 do you give them
permission to check themselves
Gender:
Male Female
in and out each day?
No:____ Yes:____
Age ______ DOB ___________
if yes, your signature is required below:
_________________________________________________
Please circle: With Lodging
Mailing Address: __________________________________________________________________________
Email Address:
note: we do a lot of non-emergency camp communication through email. Please list a valid email you frequently check
Roommate Request (Lodging Campers only): ___________________________________________________
*we assign camper rooms first based on roommate requests. If no roommate request is made, we assign rooms
based on age, discipline, and other interests.
2 campers to a room ONLY!! You can note any other friend of your child’s who may also be at camp the same week and we
will do our best to get everyone next door to each other & with the same counselor.
Requests must be submitted by May 2, 2016 to be considered. Please know we do our best to accommodate
all requests but requests made the week before or the first day of camp is not guaranteed. Your understanding is
appreciated.
Activities If any, which activities do you not want your camper to participate in? See page 18 for a complete list
of activities. Use back of page if needed _____________________________________________________
pg. 3
Camper Medical Information Form
Per the Colorado Rules Regulating Licenses for Residential Camps, Woodward is required to have the following
information on file. This information is kept in a secure area and will be destroyed at the duration of camp. Without this
information, you child will not be able to participate in Summer Camp Activities.
Medical History
Date of last TETANUS SHOT: _______________________________________________________________
Immunization History (include month & year):___________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
Describe any CHRONIC MEDICAL PROBLEMS, PRE-EXISTING INJURIES or additional medical information (use
back if needed):____________________________________________________________________________
_________________________________________________________________________________________
List any MEDICATIONS presently being taken: __________________________________________________
All prescription medications must be kept in the original bottle or container with the original pharmacy label that lists:
the child’s name, prescribing practitioner’s name, pharmacy name & telephone #, date the prescription was filled,
expiration date of the medication, name of the medication, dosage, how often to give the medication, and the length of
time the medication is to be given.
List any known ALLERGIES (drugs, food, environmental): _________________________________________
DIETARY restrictions: ______________________________________________________________________
Child’s physician Name: _____________________________________________________________________
Child’s physician Address: ___________________________________________________________________
Child’s physician Telephone: _________________________________________________________________
Child’s dentist Name: _______________________________________________________________________
Child’s dentist Address: _____________________________________________________________________
Child’s dentist Telephone: ___________________________________________________________________
Child’s Hospital of choice: ___________________________________________________________________
PARTICIPANTS MUST PROVIDE A COPY OF THEIR INSURANCE CARD
Emergency Contact Information Any names added below are assuming responsibility for the child in the event of an emergency.
Primary
Name:
Relationship:
Phone #
Address:_______________________
_______
______
Special Instructions on how to be reached during the duration your child is at camp:
_____________________________________________________________________________________
Secondary
Name:
Relationship:
Address:_______________________
Phone #
_____________
Special Instructions on how to be reached during the duration your child is at camp:
____________________________________________________________________________________
pg. 4
50 BEELER PLACE
COPPER MOUNTAIN, CO 80443
888-350-1544
Over the Counter Medication Administration Release Form
I,
the-counter medications to
nurse deems it necessary:
Headache
Upset Stomach
Menstrual Cramps
Cough/Cold
Diarrhea
Constipation
, hereby give permission for Woodward Copper to administer overfor the following symptoms if the
Allergy
Muscle Pain
Poison Ivy
Sore Throat
Minor Scrapes/Cuts/Bruises/Burns
Low Blood Sugar
I understand that it is up to the discretion of the camp nurse whether medication will be administered. By
signing this form, I acknowledge that Woodward Copper, its employees and agents shall incur no liability as a
result of any injury sustained by the student from any reaction to any medication, unless the injury is the result
of negligence or misconduct on behalf of the camp or its employees. I shall hold harmless the camp and its
employees against any claims made for any reaction to any medication or the administration of such medication
unless the reaction is due to negligence or misconduct on behalf of the camp or its employees.
Parent/Guardian Name
Telephone
Parent/Guardian Signature
Date
pg. 5
Transportation Form
Required for all summer campers for us to fully prepared for your camper’s arrival
Camper Name: ___________________________________ Camper Age: _______
Camper Cell During Travel Day: (Emergency/Airport Arrival Use only)_______________________________
Name of parent/legal guardian: ____________________________ and phone number where they can be
reached on camper travel days: _______________________
Arrival
Camper Date (mm/dd/yyyy): ___________________
Camper Estimated Arrival Time at Copper Mountain: ___________________
Method of transportation to camp: ___________________________________
Person dropping camper off: ______________________________________________________________
Departure
Person(s) authorized to pick camper: ________________________________________________________
NOTE: a photo ID is required to pick your child up from camp. We will not release your camper to anyone
other than whom we have written authorization. If you need to switch the authorized person(s) or need to pick
up your camper prior to departure day, please call the camp office.
Flight Information (if applicable)
Arrival Flight into Denver International Airport (DIA):
Date of flight:___________
Departure City: _______________ Flight#/Airline: ______________
Connecting Flight City (if applicable): _______________ Flight#____________ Airline: ____________
Arrival time in Denver: __________________
Departure Flight out of Denver International Airport (DIA): Date of flight:___________
Departure time in Denver: ____________ Flight#: ______________ Airline: ______________
Destination City: _______________
Have Unaccompanied Minor arrangements been made with the airline?
YES
NO
(this means that full payment and arrangements have been made with airline in advance)
*Remember if your camper is flying in and out make sure to set aside cash for baggage fees or prepay for these Airline
services in advance.
Shuttle Transportation to Woodward Copper
Copper Mountain Resort does not provide transportation to/from DIA to Woodward Copper. However, we
suggest all campers needing shuttle service use Summit Express. For reservations, contact 866-763-5956. Tell
them you are going to WOODWARD SUMMER CAMP!
Shuttle Departure time from DIA to Woodward Copper on arrival day: ______________
Shuttle Departure time Woodward Copper to DIA on departure day: ____________
For more information on transportation, unaccompanied minors with airlines, see page 16.
pg. 6
Summer Camp Big No’s Agreement (zero tolerance policy)
1.
No to the use and/or possession of alcohol, drugs, tobacco, any other
illegal or inappropriate substance, hazardous or combustible materials and
items including but not limited to weapons or any kinds, firearms, knives,
mace, lighters, matches, candles, fireworks, incense, etc. Any items that
are found will be confiscated and result in calls to parents/legal guardians
and appropriate law enforcement officials (if warranted).
2.
No fighting, aggressive, threatening or bullying behavior, or harassment
of any sort (including sexual harassment, i.e., unwanted advances toward
other campers, employees, or Copper Mountain Resort guests).
3.
No leaving camp boundaries as depicted on the Camp Map.
4.
No stealing.
5.
No graffiti or vandalism of any kind.
NO swearing or offensive language
6.
This includes
going into off limits buildings, leaving rooms at night, stepping foot on the
Summit Stage or going anywhere without permission from a Camp
Manager or Camp Supervisor. For your reference a Woodward Copper
Camp Map is enclosed and available online. There is to be no hitchhiking
within or outside of camp boundaries.
Any items that are found will be confiscated and result in
calls to parents and appropriate law enforcement officials (if warranted).
Violation of any of the Big No’s by a camper will result in a camper being sent home
immediately and at their own expense with no refund.
This Big No’s agreement must be signed by a camper 18 years or older, or if the camper is under the
age of 18 by a parent or legal guardian 18 years or older. Campers may not participate in camp without
having a signed Big No’s agreement on file.
Accepted and Agreed this ________ day of_________________________, 20__.
__________________________________
Print Name of Camp Participant
___________________________________
___/__/_____
Signature of Camp Participant
Date of Birth
____________________________________________
Print Name of Parent/Legal Guardian of Minor Camper
_________________________________________
Signature of Parent/Legal Guardian of Minor Camper
pg. 7
BEDDING
All campers are to provide their own toiletries and bedding. It is recommended to bring a
sleeping bag or blanket and a pillow. Rental bedding is available for $29 +tax.
Rental Bedding includes:
-1 fitted sheet
-1 flat sheet
-1 blanket
-2 towels
-Pillow
-Pillow case
 No thanks. We will bring our own bedding.
Camper Name:__________________________________
 Use same card written on Camper Store Credit Form
 Use different card
Name on Card:___________________________________
Card Number:___________________________________
Exp. Date:________________
3 Digit Code on Back:_______
TOTAL: $29 + tax = $30.74
Any information you provide is strictly confidential and will be held securely in our Camp Office. Post camp, documents will be
shredded.
For a complete list of what to bring, see page 20.
pg. 8
WOODWARD COPPER
WOODWARD ACTIVITES 2016
WARNING, ASSUMPTION OF RISK, RELEASE OF LIABILITY AND INDEMNITY AGREEMENT
READ CAREFULLY BEFORE SIGNING. THIS IS A RELEASE OF LIABILITY AND WAIVER OF LEGAL RIGHTS.
“Adult” means the undersigned adult Woodward participant, being at least 18 years old, signing on behalf of himself/herself and/or the undersigned
parent(s) or legal guardian(s), being at least 18 years old, signing on behalf of the minor named below (“Minor”) so that the minor will be permitted to
engage in any Activity. “Undersigned” means the Adult and Minor collectively. “Participant” means the person actually taking part in any Activity.
“Resort” means, collectively, Copper Mountain Resort, which includes the facilities and programs known as Woodward Copper and Powdr - Copper
Mountain LLC., which is the owner and operator of Copper Mountain Resort. “Activity” means participation in any or all activities and programs at
Woodward and Resort, including without limitation, all programs and all other Woodward and Resort activities, which include, without limitation,
tubing, skiing, snowboarding, snowbiking, air bag use, skateboarding, snowskating, in-line skating, bmx, mountain biking, use of skateboards,
Parkboards™, Parkskis™, scooters, Digglers™, bumper boats, zip line, swimming, mini golf, longboards, trampolines, tumbling, stunting, being
spotted, use of foam boards, trampoline boards, trampoline skis, landing pits and bags, ramps, rails, boxes, bowls, half-pipes, spotting rigs,
skier/snowboarder extraction units, go-carts, trampoline/ bungee, rock wall climbing, jumps, skiing, competitions, demonstrations, and performances,
strength and endurance training, transport in company vehicles, slip-and-slide, Parkour, and/or any other uses of the Resort’s facilities, activities, or
equipment, or other venues as may be utilized for Woodward activities and programs. These activities may occur on snow, grass, concrete, gravel,
asphalt, wood, Skatelite™ or other surfaces, natural or synthetic, which may cause injuries to the participant. Undersigned understand that
Participant is not permitted to take part in any Activity unless this Warning, Assumption of Risk, Release of Liability and Indemnity
Agreement (“Agreement”) is fully executed.
UNDERSIGNED AGREE THAT THIS AGREEMENT APPLIES FOR EACH AND EVERY DAY PARTICIPANT ENGAGES IN AN ACTIVITY
DURING 2016, WITHOUT REQUIRING UNDERSIGNED TO SIGN AN ADDITIONAL FORM FOR EACH DAY AND/OR EACH ACTIVITY, UNTIL
UNDERSIGNED REVOKE IT IN WRITING AND THAT WRITING IS ACCEPTED IN A WRITING SIGNED BY THE RESORTS' AUTHORIZED
REPRESENTATIVE.
Undersigned are advised and understand that under Colorado law any person using a ski area for the purpose of skiing, which includes, without
limitation, sliding downhill or jumping on snow or ice on skis, a toboggan, a sled, a tube, a snowbike, a snowboard or any other device; or for the
purpose of using any of the facilities of a ski area, including but not limited to ski slopes and trails, is considered a "skier" and, further, that Colorado
law provides that a skier using the facilities of a ski area assumes certain "inherent dangers and risks of skiing" as defined in the Colorado Ski Safety
Act (the "Act"). NOTWITHSTANDING THE FOREGOING, ADULT ACKNOWLEDGES, UNDERSTANDS AND AGREES THAT BY SIGNING THIS
AGREEMENT, ADULT FOR HIM/HER SELF AND, IF APPLICABLE, ON BEHALF OF MINOR, IS WAIVING RIGHTS, AND RELEASING CLAIMS
IN CONNECTION WITH, AND IS VOLUNTARILY ASSUMING ALL DANGERS AND RISKS OF EACH ACTIVITY, WHETHER INHERENT OR
OTHERWISE, AND REGARDLESS OF WHETHER IDENTIFIED IN THIS AGREEMENT OR IN THE ACT.
Adult agrees to read, to have Minor read and, if necessary explain to Minor all posted signs and warnings including instructions on use of lifts and
rental and other equipment and Undersigned agree Participant will obey all signs and warnings posted at the Resort, and to obey instructions from
Resort staff. Adult agrees and understands that Minor will be using ski lifts without a coach, Resort representative or other adult present.
Undersigned understand that Participant must have the physical dexterity and knowledge to safely load, ride and unload the lifts. Undersigned
assume the risks of Participant riding the lifts and engaging in all activities accessible from the lifts. Undersigned are advised that ATV’s,
snowmobiles, snowmaking, snow-grooming and other equipment or vehicles may be encountered at any time and that Participant must be alert for
and avoid such equipment. Undersigned understand that entering or skiing in a "CLOSED" area is illegal and more dangerous to Participant and
others than skiing in areas of the ski area that are open to the public and/or Camp participants. Undersigned understand that any Activity involve
risks of injury and/or death. Undersigned acknowledge that there are dangers and risks of participating in any Activity. Undersigned understand that
there will be other Activity participants at or around the Resort. Additional risks of any Activity include, without limitation, falls, drops, hits,
depressions, equipment and feature malfunction, burns, bruising and damage to clothes from falls on the skiing and other surfaces, collisions with
other participants, spectators and property. Undersigned understand that the use of Resort and Woodward facilities and participation in any Activity
involves dangers and risks, including but not limited to, the risks mentioned above, as well as high elevation, varying weather and snow conditions,
avalanches and other moving snow, slippery surfaces, wildlife encounters, lightening, sun exposure, marked and unmarked obstacles, slick or
uneven surfaces, surfaces covered with ice, snow, gravel, rugged mountainous terrain, dehydration, overexertion, travel to and from venues where
an Activity takes place, sharing facilities and venues with people directly involved and/or not directly involved in an Activity and overnight stays in
lodging facilities. Undersigned understand that there are risks involved in decision-making and conduct of Resort employees involved with an
Activity, including, but not limited to, the risk that a coach/counselor/instructor may misjudge Participant’s abilities, conditioning, equipment DIN
settings or misjudge weather, terrain, snow conditions, route selection, location, or some aspect of Participant's mental, emotional or physical
condition that may make a certain portion of any Activity appropriate or inappropriate for the Participant. Adult acknowledges on Adult's and Minor's
behalf that falls and collisions occur and INJURIES or DEATH may result from participation in any Activity.
Undersigned agree to inspect all equipment and facilities before use and ask questions of Resort employees if Participant does not fully understand
how to use the equipment and facilities. Undersigned accept for use "AS IS" any equipment and facilities Participant uses and agree to notify Resort
personnel of and, if applicable, to return immediately for replacement or repair any equipment believed to be damaged or defective. Adult accepts
full responsibility for the care of the equipment used for an Activity including loaned and rental equipment to include skis, snowboarding equipment,
bicycles, skateboards, longboards, digglers, helmets, Go-Pro’s and accessary equipment and agrees that Adult is responsible for the replacement at
full retail value of any equipment damaged or not returned on a timely bases. Undersigned agree that Participant must wear a helmet all times while
skateboarding, skiing, snow boarding, and biking, and while using all jumps and sliding features in the Woodward Barn and Cage. Undersigned
pg. 9
acknowledges that Resort recommends that Participant wear other protective equipment including but not limited to knee and elbow pads while
skateboarding, in-line skating, scootering, riding bicycles, and with Parkboard™ and Parkskis™. Undersigned acknowledge and understand that a
helmet cannot guarantee Participant's safety and no helmet can protect the wearer against all potential head injuries or prevent injuries to the
wearer's face, neck or spinal cord. Undersigned understand that bindings may not release at all times or under all circumstances where
release may prevent injury or death and also may release unexpectedly. In snowboarding, cross-country, telemark skiing, snowblading,
and ski boarding, the binding system will not ordinarily release during use. These bindings may not be designed to release as a result of
forces generated during ordinary operation.
Undersigned authorize Resort to bring Participant, to participate or observe, on all offsite outings, including but not limited to events such as
mountain and BMX biking, scooters, in-line skating, skateboarding, and all other field trips planned by Resort, unless and until Undersigned notifies
Resort in writing that Undersigned does not wish for Participant, if a Minor, to participate in a field trip or offsite outing. Undersigned further
understand that Participant will travel in Resort vehicles within and outside of Summit County, Colorado for field trips and offsite outings.
Undersigned recognize, understand and agree that participation in terrain park style progression programs is more hazardous and dangerous than
recreational skiing. Participant is provided an opportunity to conduct a reasonable pre use inspection of all features both inside and on mountain and
Participant must make his/her own decision about whether to participate, given the conditions at the time. Undersigned understand, agree and
represent that Participant must always engage in reasonable inspection and decision-making pertaining to participation. Undersigned freely assumes
ALL dangers and risks of all course and venue conditions, including but not limited to course or feature design, course or feature construction,
course or feature layout, all terrain, jumps, obstacles and course or feature maintenance. Participant will be entering into and using freestyle terrain
that contains, among other features, spines, urban staircases, wall rided, moguls, jumps, hits, ramps, banks, jibs, rails, fun boxes, half-pipes,
quarterpipes, snowcross, freestyle bumps and other constructed and natural features. UNDERSIGNED UNDERSTAND AND AGREE THAT USE
OF THE FREESTYLE TERRAIN IS MORE HAZARDOUS AND DANGEROUS THAN ORDINARY RECREATIONAL SKIING AND, IN PARTICULAR,
THAT BECOMING INVERTED DURING AN AERIAL MANEUVER SUBSTANTIALLY INCREASES THE RISK OF SERIOUS INJURY OR DEATH.
Undersigned understand that coaching or other supervised participation in an Activity does not in any way eliminate the dangers and risks of an
Activity or dangers and risks involved in riding ski lifts or using Freestyle Terrain, including but not limited to; terrain park features and equipment.
RECOGNIZING AND ACCEPTING THE ABOVE AND ALL OTHER DANGERS AND RISKS, UNDERSIGNED FREELY ACCEPT AND FULLY
ASSUME ALL DANGERS AND RISKS ASSOCIATED WITH EACH ACTIVITY, USING THE RESORT, USING INDOOR WOODWARD FACILITIES
AND ALL FREESTYLE TERRAIN INCLUDING TERRAIN PARKS, AND THE POSSIBILITY OF LOSS, PERSONAL INJURY OR DEATH
RESULTING THEREFROM AND, ADULT VOLUNTARILY CHOOSES TO TAKE PART IN THE ACTIVITY OR VOLUNTARILY CHOOSES TO
ALLOW
MINOR
TO
TAKE
PART
IN
THE
ACTIVITY.
By signing this Agreement Adult on his/her own behalf and, if applicable, on behalf of Minor acknowledges the dangers and risks
associated with any Activity and the use of Resort facilities generally and, as a condition to Participant participating in any Activity, Adult
hereby (1) ASSUMES ANY AND ALL RISKS OF INJURY OR DEATH to Participant while or as a result of participating in any Activity; (2)
WAIVES, RELEASES, and AGREES NOT SUE, MAKE ANY CLAIMS OR FILE ANY ACTIONS against Powdr-Copper Mountain LLC, PowdrWoodward PA LLC, Copper Mountain Resort Association, the United States, The Village at Copper Association, Inc., and the owner and
responsible party of any property visited during offsite field trips, each of their parent companies, insurance carriers, subsidiaries,
affiliates, officers, directors, shareholders, members, representatives, assignees, employees, volunteers and agents, as well as any
Activity sponsors and equipment manufacturers and distributors (collectively, the "Indemnified Parties") that are based on, arise or result
from, in whole or in part, participation in any Activity; (3) AGREES TO INDEMNIFY, DEFEND AND HOLD THE INDEMNIFIED PARTIES
HARMLESS from any and all claims, demands, actions, causes of action, losses or liabilities whatsoever arising from or related to
participation in any Activity and any loss, damage or injury, including death, that may be sustained by Participant or caused to others or
their property by Participant. Undersigned agree to pay all costs, including reasonable attorneys' fees and disbursements, incurred by any
Indemnified Party in defending an investigation, claim or suit brought by, on behalf of, or as a result of Undersigned.
Undersigned gives Resort or any third party authorized by Resort, including, without limitation, any sponsors of the Resort, permission to take and
use photographs, video recordings, or movies of Participant taken during an Activity for any purpose in promoting the Resort or Resort activities in
print, brochures, advertisements, films or videos and on broadcast presentations of any sort. Undersigned further agrees and provides permission for
Woodward and Copper to copy and retain any photos, video, voice, film, or any other digital media resulting from the Woodward Digital Media
Programs.
In partial consideration for accessing Resort facilities and participating in any Activity, Adult agrees for him/herself and MINOR that ALL claims
arising from or related to any Activity, including for injury to person or property and/or death is GOVERNED BY COLORADO LAW, without regard
to conflicts of law principles, and that EXCLUSIVE JURISDICTION is in the Summit County District Court or in Federal Court for the District
of Colorado. UNDERSIGNED VOLUNTARILY AND IRREVOCABLY WAIVE ANY OBJECTION TO SUCH LAW AND JURISDICTION.
This Agreement is binding to the fullest extent permitted by law. If any provision of this Agreement is found to be unenforceable, the remaining terms
are enforceable. UNDERSIGNED PARENT OR LEGAL GUARDIAN REPRESENTS AND ACKNOWLEDGES THAT HE/SHE IS ENTITLED TO
AND IS SIGNING THIS AGREEMENT ON BEHALF OF MINOR AND THAT MINOR IS BOUND BY ALL THE TERMS OF THIS AGREEMENT.
UNDERSIGNED UNDERSTAND AND AGREE THAT IF THIS AGREEMENT IS NOT SIGNED ON BEHALF OF MINOR, MINOR WILL NOT BE
PERMITTED TO PARTICIPATE IN ANY ACTIVITY. This Agreement is binding upon Undersigneds' assignees, subrogors, distributors, heirs, next of
kin, executors and personal representatives.
pg. 10
Adult warrants that the Participant has the skills, dexterity and endurance to safely participate in each Activity AND WILL AT ALL TIMES
PARTICIPATE WITHIN HIS/HER ABILITIES and there are no special problems with the care of Participant that have not been
disclosed in writing to Resort. Undersigned authorize the Released Parties and/or their authorized personnel to provide
treatment and/or call for medical care for Participant and/or to transport Participant to a medical facility or hospital if, in the
opinion of such personnel, medical attention is needed. Undersigned agree to pay all costs associated with such medical
care and related transportation.
UNDERSIGNED HAVE CAREFULLY READ THIS AGREEMENT, UNDERSTAND ITS CONTENTS AND SIGN IT WITH FULL KNOWLEDGE OF
ITS SIGNIFICANCE.
Today’s Date: Month__________________ Day______ Year 20______
ADDRESS OF ALL PARTICIPANTS:
___________________________________
___________________________________
___________________________________
___________________________________
All Participant(s) – Must Have Same Address
Signature(s) - Parent/Legal Guardian OR Participant over 18
________________________________/_____/_____
Print Name of Participant
Date of Birth
__________________________________________________________
Signature
________________________________/_____/_____
Print Name of Participant
Date of Birth
__________________________________________________________
Signature
________________________________/_____/_____
Print Name of Participant
Date of Birth
__________________________________________________________
Signature
________________________________/_____/_____
Print Name of Participant
Date of Birth
__________________________________________________________
Signature
________________________________/_____/_____
Print Name of Participant
Date of Birth
__________________________________________________________
Signature
WSC2014.2
pg. 11
Coaching Information
In order to place your camper into the proper coaching group, please complete the following information.
This page of the packet will be given to the coaches prior to your camper’s arrival.
Name: ___________________________________________________ Age when they’re at camp:____________
Gender:
Male
Female
Has your camper been to Woodward Copper before?
Yes
Is your camper coming to camp as a skier or snowboarder?
No
Skier
Snowboarder
How many years have your camper been skiing or snowboarding? ______
Number of days your camper has been skiing or snowboarding this season? ________
Number of days your camper has been skiing or snowboarding in their life? _________
Rate the following with 1 being your favorite and 4 being your least favorite and include skill level
–beginner, low intermediate, intermediate, high intermediate, or advanced
Jumps: ____
Skill Level: ______________
Halfpipe: ______
Skill Level: ______________
Rails: ______
Skill Level: ______________
Freeride: _______
Skill Level: ______________
What are your camper’s favorite aspects of skiing or riding? _______________________________________________
________________________________________________________________________________________________
What are your camper’s goals and what specifically would you like them to learn at Woodward Copper:
________________________________________________________________________________________________
________________________________________________________________________________________________
What tricks can your camper land 9 out of 10 times? ______________________________________________________
Please list any friends of SIMILAR ABILITY you would like in your camper’s coaching group____________________
NEW this season, private coaching sessions; your camper can have a 1:1 coached experience for the entire week to focus on
progressing their tricks and learning new ones. Available weeks #3, #4, #6, #7, & #8 for $1,699.00. You can also request a specific
coach for your private session. Are you interested in a Private Coach for the week? Yes No If yes, do you have a coach you
would like to request? ________________________________________________________________________________________
Do you have a specific coach you want to request for a group session?________________________________________
pg. 12
Camper Store Credit
(For Summer Camps under the age of 18)
This form is provided so that the camper may use store credit at any Woodward Copper location
(The Barn and The Cage- Woodward’s Camp Store), as well as the following Copper outlets:
*Any purchases made outside of the above locations will require cash, or another form of payment. Please note
that there is no cash back option for Camp Store Credit accounts. Camper Store Credit will not work in
restaurants, non-Copper owned shops, or vending machines.
Any information you provide is strictly confidential and will be held securely in our Camp Office. Post camp,
documents will be shredded. Unused balances on camper store credit accounts will be refunded back to the
credit card listed below by the Saturday of each camp week or August 5, 2016 at the latest.
Camper Name:__________________________________
Parent’s Phone #:_________________________________
Name on Card:___________________________________
Card Number:___________________________________
Exp. Date:________________
3 Digit Code on Back:_______
Spending Limit* $______________
(this is for the entire duration of camp, NOT per day)
*Note we can always call the parent to get permission to increase the camper’s spending limit
Camper Store Credit Card #_________________________________________
filled in at camp check-in
For more information on Camper Store Credit and other camper spending questions,
please see page 24.
pg. 13
pg. 14
pg. 15
Welcome to Summer Camp!
We are excited that you’re going to be a part of Woodward Copper this summer! Please read this Registration
Packet to learn everything you need to know about summer camp.
GETTING TO WOODWARD COPPER
Arrival Day is the first date listed for each session. This is the day campers either fly or drive to camp. For
ALL campers, check-in is between 12:00pm and 4:00pm. We request that all campers check-in by 3:45pm at
the latest. This will ensure campers have enough time to settle into their dorm rooms before dinner, camp
orientation, and evening activities.
Check-In
Once at Copper Mountain, all summer campers (both with & without lodging campers) will need to check-in at
The E.D.G.E., which is the camper housing location and the camp headquarters. Campers will receive their
room assignments, meet their counselor and roommate, sign-up for camp activities, deposit cash in their “Camp
Bank” or “Camp Store Credit Card Account,” as well as get their Camper Credential.
Driving Directions
 From Denver: Hop on I-70 west and take the Copper Mountain exit # 195/Hwy 91. Stay in the right
lane and drive over the freeway. Once you have taken the overpass take the first right on to Copper Rd.
and head to the E.D.G.E. building.
 From Grand Junction: Hop on I-70 east and take the Copper Mountain exit # 195/Hwy 91. Turn right on
Hwy 91 and take the first right on to Copper Rd. and head to the E.D.G.E. building.
Once at Copper: Follow the check-in signs on Copper Rd. through two stop sign intersections. After the second
intersection you will want to park in the Beeler parking lot on your right before the roundabout. The E.D.G.E.
building will be located across the street and Summer Camp check-in is in the lobby.
The E.D.G.E
50 Beeler Place
Copper Mountain, CO 80443
Departure Day is the last date listed for each session. This is the day campers either fly home or get picked up
at camp. All camp sessions wrap up after breakfast at 9:00am from The E.D.G.E. lobby. Campers will be
permitted to leave only with their own parent(s), unless prior arrangements are made. Exceptions can be made if
parents/legal guardians provide written permission for their child to leave with someone else (see
Transportation Form (pg 6). All campers must fill out this form.
If you need to withdraw your child(ren) from camp prior to the departure day, you are required to contact the
camp office at 970-968-2318 x60824. Upon departure, you will need to check your child(ren) out at the camp
office and will be asked to present a photo ID.
pg. 16
Getting to Camp via Airline




A Woodward Copper employee in uniform will be stationed at DIA
(Denver International Airport) on Arrival and Departure days. They will be
available to meet campers at the arrival/baggage terminal, ensure that they
get on the correct Summit Express shuttle, or check-in at the right airline.
o On Arrival Day, all campers should try to arrive at DIA as close to
between 11:00am and 1:00pm as possible. The Woodward Copper
employee will only be stationed at DIA from 10:30am to 1:30pm.
Please meet the counselor at the statue pictured to the right as
soon as you deplane.
o On Departure Day, all departure flights should try to be scheduled
no later than 1:00pm. The Woodward Copper employees will only
be stationed at DIA from 11:00am to 2:00pm.
You MUST arrange an AIRPORT SHUTTLE in advance through Summit
Express for transportation from Denver International Airport to Copper
Mountain and from Copper Mountain to Denver International Airport.
Please note that Woodward Copper is not responsible for booking your
shuttle.
o *To reserve your shuttle contact Reservations at 866-763-5956. At
the time of booking, Be sure to mention that you will be traveling to/ from Woodward Copper. For more
information checkout their website at www.SummitExpress.com
We recommend traveling with a passport for an I.D., but this form of ID is not required.
Unaccompanied Minors: Some airlines require passengers that are below a certain age to fly as an
unaccompanied minor. There is usually an extra fee for this because the airline provides a representative onboard the flight, and allows a representative to accompany the minor to and from the gates during travel. Please
check with your airline when booking the camper’s flights. If you have purchased this service please note this
information on the Transportation Form.
Airline
United
Southwest
Alaska
Delta
Frontier
Jet Blue
US Airways
American
Accompanying Minor Requirements
Age Requirement
Requirement
12
Valid ID
12
Valid ID
13
Guardian Contact Form
15
Valid ID
15
unaccompainied minor form
15
Valid ID
15
Valid ID/ form at airport
15
valid ID
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pg. 17
CAMP SCHEDULE
Below is a general schedule that all campers will follow. For sport specific schedules, visit our website at
woodwardcopper.com. Note: all schedules are tentative and subject to change.
2016 Summer Camp Schedule
Meal Times
Breakfast
Lunch
Dinner
7:30am – 8:30am
12:00pm – 1:00pm
5:00pm – 6:00pm
Sunday
12:00pm – 4:00pm
4:30pm
Check In for Camp
Meet in Sky Chutes Theater
5:50pm
6:00pm
6:30pm – 9:30pm
9:30pm-10:00pm
Buses depart from Edge to Barn
Orientation at the Barn
Camp tour, goal setting and assessment, Barn activity session
All Camp rec activity
Monday – Friday (Shortened Sessions 5 – Wed-Fri & 9 – Mon-Wed)
8:45am
Meet in Sky Chutes Theater
9:00am
Groups depart to coaching session
9:15am – 11:45am
Coaching session
1:00pm – 4:45pm
4:45pm – 5:00pm
Continued coaching session, camp activities, Barn sessions
All Camp meets in Sky Chutes Theater
6:00pm - 9:00pm
6:30pm – 8:30pm
9:00pm – 10:00pm
Open Session at the Barn
All camp activities & games at the Cage and around Copper
All Camp Rec Activity
Saturday (Shortened Session 9 – Thursday)
9:00am-11:00am
Pick-Up & Departure
*if you do not want your camper participating in any coaching or camp activities, please be sure to note this
on the bottom of page 3.
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pg. 18
2016 Activity Schedule
Other activities throughout the week include movies, sport specific videos, television watching (there are
televisions in each of the rooms at the EDGE), skating to/from activities, dinner in Copper Village (this
does not always happen. Ask your camper’s Counselor for details).
*if you do not want your camper participating in any coaching or camp activities, please be sure to note this
on the bottom of page 3.
Back to table of contents
pg. 19
WHAT TO BRING
Keep in mind that the more campers bring to camp, the more there is to lose. There is limited storage so make
sure to pack accordingly. Please label all clothing, personal possessions, and equipment with full name and
phone number. Note: anything left behind at the end of camp, will be donated to local thrift stores if unclaimed.
Clothing:
 Gym clothing (Long sleeves, sweats, t-shirts and shorts)
 Sleepwear and underwear
 Jeans or pants
 T-shirts, Sweatshirts, and a Light Rain Jacket or Windbreaker
 Socks and Shoes
Toiletries and Bedding:
 Sleeping bag or blanket and a Pillow (Rental Bedding is available for $29/week –
see bedding form see page 8
 Sunscreen and Lip Balm
 Shampoo, Soap, Toothbrush, Toothpaste, Towel, Deodorant, and Contact items (if applicable)
 Change or small bills for vending machines see page 24
 Energy bars, fruit, other snacks for in between meals
Sport-Specific Equipment –Snowboards & Skis available to RENT page 21
 Light Weight Snow Jacket and Snow Pants– Snowboard and Ski
 Goggles and/or Sunglasses – Snowboard, Ski, and Mtn Bike
 Spring, “Park” or lightweight Gloves – Snowboard, Ski, and Mtn Bike
 Snowboard or Ski Socks, Base or 1st layers, Face masks – Snowboard and Ski
 Snowboard or Skis, Boots, and Bindings – Snowboard and Ski
 Helmet required for all Snowboard, Ski, Skateboard, BMX, Mountain Bike, Scooter and In-Line
participants
 Mouth guard (recommended) – Snowboard, Ski, Skateboard, BMX, Scooter and Mtn Bike
 Wrist guards (recommended) - Snowboard, Ski, Skateboard, BMX, Scooter and Mtn Bike
 Skateboards (if skating)- Non- skate campers are still welcome to bring their skateboards
 Scooter (if in Scooter Camp)- Non Scooter campers are still welcome to bring their scooters
 Elbow pads and Knee pads (recommended if skating or biking)
 Skate shoes (if skating or biking)
 BMX bikes (if biking)
 Mountain Bike- Dirt Jumper or Slopestyle Mountain bike recommended (if biking)
 Shin guards (recommended if biking)
 Cheer shoes (cheer/tumble)
 Digital video camera, batteries (we recommend 2 sets), charger, media cards, USB Drives, and all
appropriate camera to computer connection cables – Digital Media
 Tri-pod and camera bag – Digital Media
Dress up Theme Days –NEW themes in 2016!
 Mustache Mondays- grow your ‘stache or draw one on!
 Tall Tee Tuesdays
 Woodward Wednesdays – rock your favorite Woodward gear
 Jersey Thursdays – wear your favorite team’s jersey or dress as if you are from Jersey
 Freaky Fridays – sport wigs, goofy shades, and even face paint
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pg. 20
RENTAL EQUIPMENT
Snowboard and Ski Rental equipment packages are available upon request through Copper Sports Center.
Woodward Copper will not be responsible for any rental arrangements. A 20% discount will be applied at time
of booking if reservation is made 24 hours in advance. Call 866.677.1691 for reservations.
NEW in 2016! Complete the Rental Form prior to coming to camp.
Complete the form on page 14.
Cell Phone Policy
• All cell phones must be marked with your child’s name and your home phone number.
• Campers are not allowed to have their cell phone turned on during mandatory instruction times.
• Woodward Copper reserves the right to confiscate the cell phone if deemed necessary by our staff.
WHAT NOT TO BRING
NO personal valuables should be brought to camp. This includes jewelry, mp3 players, iPods, cameras, and any
good clothing. In the camp atmosphere, where there are so many folks, campers tend to forget, lose track of or
misplace many things. Remember *Woodward Copper is not responsible for lost or stolen items*
REFUND POLICY
FLEX Deposit & Camp Sessions paid in full – Please note that your Summer Camp purchase is NONREFUNDABLE. To protect your investment please consider purchasing Summer Camp Insurance (below).
Big No’s- Woodward Copper camp does have a set of rules known as the Camp Big No’s (zero tolerance
policy) that campers must follow during their camp session. If a camper violates any of the Woodward
Copper Big No’s they will need to leave camp early with no refund. The enclosed Woodward Copper Big
No’s Agreement must be completed and returned no later than May 2, 2016.
Summer Camp Insurance- You’ve looked forward to Woodward Copper for months. But things don’t always go
according to plan. To help protect your investment please consider purchasing Summer Camp Insurance. To
make a claim through Travel Guard, call 1-877-249-5376 and provide your product code 008573. For more
details about camp insurance, contact a reservations agent 888-350-1544 or go online to
www.travelguard.com/astp.
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pg. 21
CONTACTING CAMPERS (for campers under the age of 18)
We recommend that campers arrive with a phone card or cell phone. We encourage campers to call home
during the afternoon of the second day, as we have found this helps to prevent homesickness. Please keep
conversations upbeat and positive by focusing on coaching sessions and recreational activities. In the event of
an emergency, Woodward Copper Summer Camp may be reached on the following phone numbers:
Hours:
E.D.G.E. Housing office 970-968-2318 x 60824
April 25-June 3
Monday through Friday 8am – 5pm
June 5-August 4
Sunday through Friday 8am – 9pm
Saturday 9am – 5pm
A Woodward Copper staff will relay your message as soon as possible.
When writing a letter or shipping a package, use FedEx or UPS and use the following address:
Camper’s Name, Room #______
The E.D.G.E. – Woodward Copper
50 Beeler Place
Copper Mountain, CO 80443
*USPS or FedEx Smartpost are NOT accepted shipment options.
*Please note that when sending a package it is a good idea to send express 2-3 day shipping to ensure your
camper receives their package before they leave camp. If your package/mail isn’t sent early in the week, it is
not guaranteed to get to your camper when they are at camp & returning it can take weeks.
Visiting Camp
We enforce a strict “No Strangers” policy and requires all visitors to check-in with our camp office, which is
located in The E.D.G.E. prior to visiting a camper. We encourage Day Campers and family members of
campers to stay at Copper Mountain, and offer special lodging rates when booking through reservations 888350-1544. Recommended visiting hours are from 5pm to 9pm.
Stay-over Campers
We have special weekend instructional and recreational programs for campers staying multiple weeks. These
include Barn sessions, and Copper Mountain recreational activities. Stay-over campers are subject to the
Summer Camp Additional Day/Night fee of $149 per day or night. Be sure to plan for spending money as
appropriate.
*Please see the Summer Camp FAQ for further information.
Back to table of contents
pg. 22
HOMESICKNESS (for campers under the age of 18)
Many people, young and old, experience feelings of homesickness when faced with a new set of living
conditions. Like many emotional expressions, homesickness is very contagious and must be recognized as such.
Our staff is trained to handle these problems. Should a camper call and express feelings of homesickness, please
notify us and we will work closely with you to alleviate the problem.
Sleep-away camp offers an excellent opportunity for campers to learn how well they can manage without their
parents and that other adults care about them. It has been our experience that it is more often the parents that are
having a difficult time adjusting to their camper’s absence or overreacting to a camper’s early anxiety at being
away from home. Check your own feelings about having a camper gone for an extended period of time. If you
are not ready yourself, you may unwittingly make it difficult for your child to be away from you, consequently
spurring feelings of guilt or feelings that he or she doesn’t have permission to enjoy him or herself outside your
view. Understandably, parents may feel helpless when they hear their child upset over the phone. Resist the
urge to make promises about picking your child up or visiting. A visit from home interrupts their day, takes
their attention from new friends and fun activities, and often spawns or exasperates homesickness.
For more information on homesickness, we recommend reviewing Dr. Chris Thurber’s work at
www.campspirit.com.
MEDICAL REQUIREMENTS AND PROCEDURES
Woodward Copper campers are required to have medical insurance. All campers MUST complete and sign (if
under the age of 18 a parent or legal guardian 18 and older must sign) the enclosed Woodward Copper
Participant Release (pg 9), which acknowledges the “consent to treat.” This document must be returned to
camp no later than May 2, 2016.
Woodward Copper will have Ski Patrol coverage on snow to assess injuries in the Central summer Terrain Park,
as well as Athletic Trainers in the Barn to assess injuries in the training facility. The majority of injuries will be
cared for in the Woodward Copper training room by the camp Athletic Trainers. In the event of a serious injury
911 will be called and the parent or legal guardian of campers under the age of 18 will be notified immediately.
The nearest Emergency Room is located in Frisco, Colorado, which is about 15 minutes away from camp.
Campers with pre-existing injuries or prescription medication should include this information, and any special
instructions on the enclosed Camper Medical Information Form (pg 4). Prescription medication must be in its
original container with the name of medication, dosage, frequency, condition being treated, physician’s
signature, and DEA number. This information must be filled out and returned no later than May 2, 2016.
If medications need to be re-filled while your camper is at camp, a written order by the prescribing practitioner
must be dropped off with the nurse upon check-in with the following information: the Child’s name, Licensed
prescribing practitioner name, telephone #, & signature, Date authorized, Name of medication & dosage, Time
of day medication is to be given, Route of medication, Length of time the medication is to be given, Reason for
medication (unless confidential), Side effects or reactions to watch out for, and any Special instructions.
Upon check-in, medications will be dropped off with the camp nurse by a responsible adult. Children are not
allowed to bring medications to camp. If medication is out-of-date or left over, parents are responsible for
picking up the medication. If no picked up, the medication will be properly disposed.
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pg. 23
SPENDING MONEY (for campers under the age of 18)
Make sure to think about spending money prior to camp. Campers typically spend $50-$1,000 per week and
sometimes more on snacks and souvenirs like Woodward t-shirts ($20-35), hats ($20-30), hoodies ($50-70),
sunglasses ($10-$200), Create-A-Skate ($40), skate decks ($100-$150), and lots more. Remember if your
camper is flying in and flying out make sure to set aside cash for baggage fees, unaccompanied minor fees, or
prepay for these Airline services in advance.
Cash Bank Account
We have a safe and secure cash bank system set up at camp. Campers will be able to keep any cash he/she
brings with them in our safe that is located at the WW Cage. We put the cash into an envelope and keep track of
every withdrawal, as well as the camper’s bank total. The cash bank is deposited during camp check-in at the
E.D.G.E. and is the best option for campers to have spending money.
*EDGE Housing Vending Machines are very popular at night. It is recommended to send small bills and
quarters with your camper for evening snacks in their rooms. Change is not always available.
*There are onsite ATMs for cash withdrawal using debit cards.
Camper Store Credit
Campers also have the option of store credit that is valid at any Woodward Copper location; including
Woodward Copper’s Camp Store, as well as several Copper owned retail outlets. Campers cannot use the store
credit card at restaurants, non-Copper shops, or the vending machines. Parents can set any maximum spend
amount and enjoy the flexibility of being able to increase spending limits with a phone call. They can also rest
easy as the remaining balance of the camper’s store credit will be refunded at the end of each camp week or by
August 5, 2016 at the latest. Please complete and return the enclosed Camper Store Credit form (pg 13) if
you wish to provide this information. For a faster Camp check in process, please fill out this form and send to
our offices prior to arrival. Please note that the Camp Store Credit account does not have a cash back
option.
Meals and Snacks
Breakfast, lunch, and dinner are included with all camp options and have no additional fees.
Breakfast is served 7:30am – 8:30am
Lunch is served 12:00pm – 1:00pm
Dinner is served 5:00pm – 6:00pm
For a full menu of each meal, you may visit http://www.woodwardcopper.com/start-here/general/food.
If your camper is hungry outside of these meal times, he/she can purchase snacks at the Barn, Cage, or out of
the vending machines. The Barn & Cage will accept the Camper Store Credit cards; however, vending machines
only accept cash & change. It is highly recommended to send your camper with snacks to keep in his/her room.
TIPS
Tips for your camper’s coaches and counselors are encouraged. Please note that the coaches & counselors are
two different Woodward Staff who will be with your camper at different times throughout the day. If you wish
to leave a tip for your camper’s coach, counselor, or both, you will have the opportunity to do so at check-out
with the logistics team. This will ensure your tip gets to the right staff member.
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pg. 24
VIDEO/ PHOTO SHOOTS
ALL PRODUCTS SELL OUT QUICKLY – PLEASE PLACE ORDER NO LATER THAN MAY 2, 2016
Video Shoot
Want a video to take home after your summer at Woodward? We are excited to offer our video shoots! You will
receive a 2 minute video filmed and edited by our professional videographers. The content is up to you!
Whether you would like footage of stomping that new trick or just a video with your new friends at camp- we
can do it all.
$349 if booked before May 2, 2016
Video shoot covers 4hrs of filming (2 hours on snow and 2 hours off snow) and 4hrs of editing; the end product
will be a 1.5- 2 minute edit that will be sent to you via email. A DVD will be sent to your mailing address noted
on the Housing Form (Domestic Shipping only).
To book, please call 1-888-350-1544 or visit www.woodwardcopper.com.
Photo Shoot
Want some photos to take home after your summer at Woodward? For one hour a Woodward Copper
photographer will get as many shots as possible of you. A completed photo shoot will offer 12+ action photos,
five of which will be edited. Just like video shoots, the content of the photos is up to you!
$129 if booked after May 2, 2016
Photo Shoot covers one hour of taking photos. The end product will be 12+ action photos, 5 of which will be
edited that will be sent to you via email.
To book, please call 1-888-350-1544 or visit www.woodwardcopper.com.
With the purchase of a Video or Photo Shoot, our videographers/ photographers will contact you prior to your
camp session to discuss details of the video. Please discuss with your camper what you would like to see in the
video; song choice, types of tricks, barn vs. on snow, etc. Please note that Photo and Video Shoots have limited
availability, booking early in advance is strongly advised.
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pg. 25
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of contents
pg. 26