Operating Instructions, Dictamite II Model 3253 Portable Recorder, L

Contents
Description . . . . . . . . Inside Front Cover
Inserting the Batteries . . . . . . . . . . . . 1
Inserting the Microcassette . . . . . . . . 1
Recording Dictation . . . . . . . . . . . . . . 2
End-of-Letter Cues . . . . . . . . . . . . . . . 3
Instruction Cues . . . . . . . . . . . . . . . . . 4
Cue Scanning . . . . . . . . . . . . . . . . . . 5
Vox Recording . . . . . . . . . . . . . . . . . . 5
Tape Counter . . . . . . . . . . . . . . . . . . . 6
Review and Correction . . . . . . . . . . . 7
Ending Dictation . . . . . . . . . . . . . . . . 8
Conference Recording . . . . . . . . . . . . 9
Interview Recording . . . . . . . . . . . . . . 9
Fast Erase . . . . . . . . . . . . . . . . . . . . . 10
Erase Prevention . . . . . . . . . . . . . . . . 10
Convenience Features . . . . . . . . . . . . 11
Optional Accessories . . . . . . . . . . . . . 12
Specifications . . . . . . . . . . . . . . . . . . . 14
Notices . . . . . . . . . . . . . . . . . . . . . . . . 14
0
Press to close the cassette compartment door. (The EJECT switch should
be in Lock position for door to close
properly.)
Recording Dictation
To record dictation:
Slide the ONEJECT switch to the ON
position.
Place the DlCT/CONF switch on top
panel of recorder in the DlCT position
and the mode select control in the
PLAY/REC position.
Move the thumb control on right side
of unit to the RECORD position.
(The red indicator on the top panel
will light when recording begins. If the
indicator does not light, replace the
batteries or use an AC adapter.)
Hold the unit so that the microphone
is approximately three inches from
your mouth and speak in a normal
voice.
2
To pause while dictating:
Slide the thumb control down to the
STOP position. The red LED will extinguish and tape motion will stop.
NOTE: For optimum recording quality, the
2.4/1.2 tape speed control should be set
at 2.4. (The slower 1.2 speed may be used
for lengthy recordings.)
End-of-Letter Cues
The Q-Alert@indexing feature permits you
to record cue tones to mark the end of letters. These tones assist the transcriptionist in locating and processing your dictation more efficiently.
To record a cue at the end of each letter:
With the thumb control in the
RECORD position, briefly press and
release the CUE/ERASE button. A
single tone is generated, and LTR
and the number of letter cues you
have recorded appear on the digital
display for 11/2 seconds.
3
Instruction Cues
The instruction cue feature permits you
to record special instructions to the
transcriptionist about priority work, attachments, carbon copies, reminders, etc.
Such instructions can be previewed by
the transcriptionist before dictation is
transcribed.
With the thumb control in the
RECORD position, briefly press and
release the CUE/ERASE button twice
in quick succession. Two tones will be
generated and INS and the number
of instruction cues you have recorded appear on the digital display for
1% seconds.
Record your instruction, then continue your dictation in the usual
manner.
NOTES: Q-Alert indexing can be used at
2.4 cm/sec speed only.
A total of 15 recorded cues will be displayed. When additional cues are recorded, a plus (+) sign appears on the
display following the number of letter or
instruction cues already recorded.
4
Cue Scanning
The cue alert tones recorded at the end
of each letter and at the beginning of each
instruction can be located rapidly by
rewinding using the thumb control. Watch
the display for LTR and INS as well as the
number of the cue. When cue information
displays, the tape pauses briefly. Release
the thumb control for automatic playback
when the cue you want appears on the
display.
NOTE: If the cassette was recorded on
another recorder or was reinserted, the
cue indicator is a plus (+) sign.
VOX Recording
Voice-activated (VOX) recording can be
used for either hand-held or hands-free
dictation.
To use VOX recording:
Move the DICTKONF switch to the
CONF position (if the recorder will be
more than three inches away from
your mouth.)
Move the mode select control on the
top panel to the VOX setting.
5
Move the VOL/VOX slide control to
the right-typically above midpointto adjust the sound level at which the
tape starts moving.
Slide the thumb control to its
RECORD position and begin
dictating.
Recording begins when you start
speaking. Tape movement continues
for several seconds after you stop
speaking but resumes when you continue. The digital display flashes
when tape is not moving.
Tape Counter
Inserting a new cassette resets the
counter to 0000. The counter counts up
while you are recording and down when
you rewind.
NOTE: When reviewing dictation, note the
number on the tape counter prior to
rewinding. This will allow you to return
quickly to where you left off dictating.
6
Review and Correction
To review your dictation:
Slide the thumb control down and
hold it in the REW (Rewind) position.
Tape rewinds with audible feedback.
Release the control for automatic
playback. (For private listening plug
the earphone into the EAR jack on
top panel.)
Adjust the volume by moving the
Volume control to the left or right.
For quick review with audible feedback:
Move the mode select control on top
panel to F. Play position.
Rewind to desired point; release the
REW control for automatic fast
pI ayback.
For fast forward or rewind without audible
feedback:
With the thumb control in Stop position, press and hold the F.Fwd (Fast
Forward) or F.Rew (Fast Rewind)
button.
7
Release the F.Fwd or F.Rew button to
stop tape motion.
To edit dictation:
Locate portion of dictation that requires editing.
Slide the thumb control up to
RECORD position and record over
unwanted material.
Ending Dictation
To end dictation:
Move the thumb control to the STOP
position and eject the cassette.
The unit will automatically be in the
Lock position after the cassette is
ejected.
(For the dictator’s convenience and for
transcribing efficiency, it is recommended
the cassette be rewound on a Dictaphone
transcriber.)
8
Conference Recording
The Dictamite II microcassette portable
recorder can also be used to record conferences, meetings, seminars, etc.
Move the DICT/CONF switch to
CONF position.
Slide the ON/EJECT switch to the ON
position.
Move the thumb control to RECORD.
Place the recorder in a central
location.
Slide the 2.4/1.2 speed control to the
1.2 speed position if extended recording time is desired.
Interview Recording
An optional remote microphone can be
used for interview recording.
Plug the remote microphone into the
MIC jack.
Move the DICT/CONF switch to
CONF position.
Slide the ON/EJECT switch to the ON
position.
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Slide the thumb control' to the
RECORD position.
Fast Erase
To erase a cassette quickly:
Simultaneously hold down the
CUE/ERASE button and REW thumb
control.
Move thumb control to STOP position
when erase is complete.
Erase Prevention
To prevent erasure or recording over
prerecorded material:
Remove the small plastic tab(s) on
the top edge of the microcassette by
pushing inward with a hard, pointed
object such as a ballpoint pen. A
warning tone sounds if you attempt
to record using a cassette with the
tabs removed. (To record on a microcassette with the safety tabs removed, cover hole with tape.)
10
Convenience Features
Record Indicator-The red RECORD indicator (LED) illuminates when the unit is
in record mode. If battery power is too low
for reliable recording, the RECORD LED
will not light when you attempt to record.
Low Battery IndicatorL‘BAT” appears on
the digital display when battery power is
low. Charge the optional battery pack,
replace alkaline batteries or plug in the
AC adapter.
NOTE: To retain cue information while
changing batteries, move the thumb control to STOP position; then quickly insert
new batteries as soon as “BAT” disappears from the digital display.
To retain cue information while changing
batteries before “BAT” appears, move the
thumb control to STOP position. After approximately five minutes the digital display
will blank. Quickly insert new batteries as
soon as the display blanks.
End Zone Warning Tone-When the
cassette has 2-3 minutes of available tape
remaining, a warning tone is generated
at approximately 15-second intervals to
alert the dictator that end of tape is
approaching .
End-of-Tape Warning-T h e reco rd e r
generates a warning tone when the end
of tape is reached during any tape motion.
No-Cassette Safety Feature-A warning
tone sounds if you try to record without
a cassette.
Q-Alert Tones-When an end-of-letter cue
is recorded, the unit generates a single
tone. When an instruction cue is recorded, the unit generates two tones.
Automatic Lock-The EJECT switch
automatically returns to Lock position
after cassette is ejected to prevent accidental operation.
lnactivity Timeout-After 5 minutes of inactivity, your Model 3253 will automatically turn itself off.
Optional Accessories
The following accessories are available
for the Dictamite I I , Model 3253:
Remote Microphone-Microphone for interview recording.
Conference Microphone-Compact highsensitivity condenser microphone.
12
Telephone Record Adapter-permits
recording of telephong conversations.
MC-60 Microcassettes-Box of 3
DictaraseP Microcassette Bulk EraserPermits rapid erasure of microcassettes.
RechargeableBattery Pack-(PIN 878880)
A/C AdapterICharger-Permits unit to
operate on AC power and can be used to
charge optional rechargeable battery
pack in the unit. Recharging batteries
overnight is recommended.
To use the optional AC adapter:
Insert the power cord into the external power jack (DC 3V) on the left
side of recorder.
Connect the
outlet: 120 V
220 V
240 V
plug to a proper wall
60Hz
50Hz
50Hz
CAUTION: Use of other than the proper
adapter may apply improper voltage and
may damage your portable dictation
equipment.
NOTE: Some accessories may not be
available in every country.
13
Specifications
Size: Height-45/8” (118 mm)
Width -21/4” (57 mm)
Depth - 11A6’‘ (17 mm)
Weight: 5.5 oz. (156 gm)
Power Source: 2 size AAA alkaline batteries, optional rechargeable battery pack or AC
adapter
Media: MC-60 microcassette
Notices
FCC Notice
This equipment generates and uses radio
frequency energy and if not installed and
used properly, and in strict accordance
with the manufacturer’s instructions, may
cause interference to radio and television
reception. It has been type tested and
found to comply with the limits for a Class
B computing device in accordance with
the specifications in Subpart J of Part 15
of FCC Rules, which are designed to provide reasonable protection against such
interference in a residential installation.
However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause
14
interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference
by one or more of the following measures:
0
reorient the receiving antenna.
relocate the equipment with respect
to the receiver.
move the equipment away from the
receiver.
plug the equipment into a different
outlet so that equipment and receiver
are on different branch circuits.
If necessary, the user should consult the
dealer or a Dictaphone service representative for additional suggestions. The user
may find helpful the following booklet
prepared by the Federal Communications
Commission: “How to Identify and
Resolve RadioTV Interference Problems.”
This booklet is available from the U.S.
Government Printing Office, Washington,
D.C. 20402, Stock NO.004-000-00345-4.
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