0049/(0)2 21/13 79 29

Transcription

ENGLISCHE AE 2011_Layout 2 AE
16.12.2010
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Seite 1
26th - 28th July 2011 in Cologne
Europe’s most important trade
exhibition for the international
coach and group travel business
welcomes you in 2011
for the 27th time in Cologne!
!
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trends,
generating groups.
Creating
Invitation
to Exhibitors
All details at a glance:
RDA-Workshop Touristik-Service GmbH
Hohenstaufenring 47-51
D-50674 Köln
Phone:
+49-(0)221-12 04 48
Telefax: +49-(0)221-13 79 29
E-mail:
[email protected]
Internet: www.rda-workshop.de
Facts, dates and service
Prices
Booking forms
Exhibitors ‘Terms & Conditions’
16.12.2010
14:33
Seite 2
Please take note
of the new
Terms & Conditions
on pages 60 - 61!
Workshop-Service
Important addresses for exhibitors
Exhibition planning,
agency and organisation
Küffmann & Partner GmbH
Fuggerstraße 19
D-41352 Korschenbroich
Phone: +49-(0)21 61-9 95 95-0
Fax: +49-(0)21 61-9 95 95 95
[email protected]
www.kueffmann-partner.de
Trade fair construction
Beckmann Fair Partner GmbH
Am Vogelsang 23
D-50374 Erftstadt / Liblar
Phone: +49-(0)22 35-46 23-0
Fax: +49-(0)22 35-46 23-10
[email protected]
www.beckmann-gmbh.com
Electrical installations
Elektro Kuhn GmbH
Merowinger Straße 8
D-50677 Köln
Phone: +49-(0)2 21-31 49 61
Fair-Phone: +49-(0)2 21-284-92 80
Fax: +49-(0)2 21-32 58 20
Fair-Fax: +49-(0)2 21-821-32 73
[email protected]
Water installations
H. J. Lohmar GmbH
Vorgebirgsstraße 65
D-50677 Köln
Phone: +49-(0)2 21-284-93 03
Fax: +49-(0)2 21-284-93 04
Mobil: +49-(0)173-7 08 28 83
[email protected]
Ceiling suspensions
(signs, flags etc.)
Neumann & Müller
GmbH & Co. KG
Deutz-Mülheimer-Str. 30
D-50679 Köln
Phone: +49-(0)221-98 52 97-250
Fax: +49-(0)221-98 52 97-222
[email protected]
www.neumannmueller.com/
standorte/koeln
2
Stand cleaning
Niederberger Gruppe
GBR Grossbauten-Reinigung
GmbH & Co KG
Hansestraße 39
D-51149 Köln
Fair-Phone: +49-(0)2 21-821-28 34
Fair-Fax:: +49-(0)2 21-880-06 80
[email protected]
[email protected]
www.niederberger-gruppe.de
Stand security
VSU Wachdienst
Rheinland-Westfalen GmbH
Deutz-Mülheimer-Straße 30
D-50679 Köln
Herr Günter Klemt
Phone: +49-(0)2 21-284-80 03
Fax: +49-(0)2 21-284-80 98
Mobil: +49- (0)172-2 19 54 77
[email protected]
Forwarding services
Schenker Deutschland AG
Messeallee Nord
D-50679 Köln
Phone: +49-(0)2 21-9 81 31-0
Fax: +49-(0)2 21-9 81 31-88 90
[email protected]
www.schenkerfairs.de
Kühne + Nagel (AG & Co.)
KG, KN Expo Service
Messeallee Nord
D-50679 Köln
Phone: +49-(0)2 21-2 84 92-40
Fax: +49-(0)2 21-2 84 92-43
[email protected]
www.kuehne-nagel.com
Restaurant
Bayer Gastronomie GmbH
Deutz-Mülheimer-Straße 30
D-50679 Köln
Phone: +49-(0)2 21-2 84-94 46
Fax: +49-(0)2 21-2 84-94 45
[email protected]
www.bayer-gastronomie.de
Flower decorations
Leben mit Blumen
Claudia Steguweit
Wiesenstraße 63
D-51371 Leverkusen
Mobil: +49-(0)172-9 17 46 69
[email protected]
Blumen Effenberger oHG
Tulpenweg 25-27
D-51143 Köln-Zündorf
Phone: +49-(0) 22 03-8 19 97
Fax: +49-(0) 22 03-8 74 11
Mobil: +49- (0)170-7 38 01 44
[email protected]
www.blumen-effenberger.de
Tele- and data-communication
NETCOLOGNE
NetCologne MesseService
Phone: +49-(0)2 21-2 84-90 00
Fax: +49-(0)2 21-2 84-99 99
[email protected]
www.netcologne.de
Conference- & media technology
KÖNIG
Audio-Video-Technik GmbH
Beethovenstraße 28
D-50858 Köln
Phone: +49-(0)2 21-6 90 47-3
Fax: +49-(0)2 21-6 90 47-43
[email protected]
www.koenig-avt.de
First-aid station
Sanitätsstation
Phone: +49-(0)2 21-8 21-26 06
Halle 11.1
Messegelände Köln
Chemist’s
Löwenapotheke
Deutzer Freiheit 70
D-50679 Köln
Phone: +49-(0)2 21-81 12 97
Fax: +49-(0)2 21-8 80 28 28
Temporary personnel
Zeitarbeitsvermittlung des
Arbeitsamtes Köln
Phone: +49-(0)2 21-821-28 82
Fax: +49-(0)2 21-4 55 59-6 36
koeln.messevermittlung@
arbeitsagentur.de
20.12.2010
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Seite 3
RDA-Workshop „Creating trends, generating groups“
Dear Colleagues,
Dear RDA-Workshop Exhibitors,
the RDA-Workshop 2011 approaches the start line under the following
motto: ‘Creating trends, generating groups’.
It is more necessary than ever before that our branch sets trends.
Society is changing, and with it, people’s travel desires and
requirements.
Richard Eberhardt
RDA-President
The older generation – one of our core customer groups – has different
holiday travel wishes and demands compared to a number of years ago.
We have to consider and embody these when creating and pricing new
holiday offers.
Re-structuring is occurring in many coach companies due to economic
reasons. This process occasions a re-orientation towards new trends and
travel destinations. A fresh breeze is blowing in our highly competitive
world. A generation change is also talking place in the management
structures of many companies. This process almost always reconciles the
tried and trusted with the new and innovative.
That innovative stimuli are generally welcomed, is documented yearly in
the RDA-Workshop Visitor Survey. Boundaries are increasingly overcome
– especially when it comes to the internationalisation of our branch.
Please use the RDA-Workshop 2011 to broaden your horizons in tandem
with the coach and group tourism branches and to set new trends for the
coach and group travel business. Stagnation is always a step backwards –
we can do much better!
Yours faithfully
Richard Eberhardt
President RDA
International Coach Tourism Federation
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The content
Your invitation, more than simple facts.
All in one – and rated very good!
As in the past year, we have published the RDA-Workshop exhibitor invitation information section and exhibitor booking forms - in booklet form.
Clear and handy – and very well received!
Important service addresses
Welcome from RDA President Richard Eberhardt
Content, exhibition facts, informations
The RDA-Workshop offers the following
Basis informations on standard stands (incl. booking forms)
Basic informations on the open stand areas (incl. fooking forms)
Booking form for additional exhibitor badges
Various booking forms (services)
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Basic informations on visitor advertising
Booking forms for advertising material (visitor’s advertising)
Important informations on tele- and data-communications
Technical guidelines on stand construction permits
Hotel reservation form
Exhibition terms and conditions
Exhibitor service
General information
Miscellaneous (organizer, bank accounts)
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Exhibition facts
Good to know!
Opening times:
Tuesday:
26th July 2011
Wednesday: 27th July 2011
Thursday:
28th July 2011
9.30 am - 18.00 pm
9.30 am - 18.00 pm
9.30 am - 15.00 pm
Location:
Koelnmesse (Cologne fair), ground and upper floor
of exhibition hall 10.
Closing date for registration:
The closing date for registration at this year’s
RDA-Workshop is 8th April 2011.
Make sure you get an early reservation discount
until 18th March 2011.
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page 5
page 9
page 19
page 25
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page 39
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page 46
page 55
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page 61
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Workshop Advertising 2011:
It’s now up to you!
What makes the RDA-Workshop the successful date that it is in our
branch calendar? It is your group travel orientation, your creative offers
and your personality!
Year in, year out you concisely summarize this on your services display
boards. Reason enough for us to take your word for it in our this years
RDA-Workshop advertising!
The RDA-Workshop is THE trade exhibition from group travel experts
for group travel experts. Our exhibitors clearly and succinctly signalize
this on their services display boards – walking advertisements not only
for their own stands but also for the RDA-Workshop as a whole.
We supply the best arguments as to why group travel experts should visit
the RDA-Workshop in all our visitor advertising, promotion campaigns
and in all our advertising materials.
If not here, then where else can you create the best group holidays?
A strong business partner:
The RDA International Coach Tourism
Federation
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Working for you for over 50 years
3,000 member companies from over 40 sectors
Representing the interests of all active in group tourism
Always at the pulse of politics when coach tourism interests are
concerned – at national and at international levels
PR engine for members and for the coach tourism sector
Publisher of current branch information – e. g. newsletters,
trade publications, guidelines
Valuable tips regarding product design,
marketing, distribution and sales
Advice concerning legal and taxation issues, business management –
from General Terms and Conditions to EU regulations
Further education via the RDA Academy
Market research in cooperation with leading institutes
Synergies and dialogue via platforms such as the RDA-Workshop,
RDA Annual Conference and Day of Coach Tourism
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Seite 6
Welcome to...
the RDA-Workshop
We welcome visitors as heartily as we welcome you!
The RDA-Workshop visitor profile has become more international.
The visitor spectrum comprises more nationalities than ever before.
Word about RDA-Workshop values and advantages has spread far
and wide – thanks no less to our accelerated advertising and public
relations work.
2010 result: over 11,200 trade visitors – primarily coach operators,
tour operators and travel agency buyers – visited the RDA-Workshop.
This was an increase of 2.3% over 2009. Where else do so many
potential co-operation partners meet under the one roof over three days?
Here you will find...
fresh ideas for group travel
This is an important signal for every group tourism organiser.
● 52 % seek new offers at the RDA-Workshop.
● 41.5 % want to tease out new trends*. The generation shift, the
demand for more multi-faceted travel themes and the need to rise
above the competition raise your chances of delivering fresh new
ideas to current and potential customers.
The RDA-Workshop is the best platform for this - your offers the most
important ingredient. So please take the RDA-Workshop 2011 motto
by its word: ‘Creating trends, generating groups’!
* RDA-Workshop 2010 Visitor Survey
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One takes...
a good hotel
This is a group travel recipe that certainly tastes good. There are, of
course, lots more ingredients besides hotels in the full RDA-Workshop
menu which meet the tastes and requirements of group tourism organisers.
Whether visitor attractions, tourism organisations, coach outfitters or
wholesale coach holiday operators: every buyer will find the right partners.
You should by no means be missing from this star-studded mix.
Overview of exhibitors in past years:
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Hotels / Gastronomy: 397
Tourism organisations: 288
Coach holiday travel
wholesalers: 128
Incoming agencies: 187
Leisure / Culture: 141
Shipping/Ferry companies: 42
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Coach manufacturers / outfitters: 28
Publishers: 10
Stage / Theatre /
Musical companies: 10
IT suppliers: 5
Other service providers: 70
Other tour operators: 51
Excellent value for money...
is on offer
But of course! Profitability also comes into its own. Besides orientation,
the RDA-Workshop is all about orders.
According to the 2010 Visitor Survey:
54.9 % of interviewees had placed or planned orders during
the course of the exhibition – an increasing tendency compared
to 51.8% in 2009.
● A further 25.1 % intended to secure orders after the exhibition
●
RDA-Workshop visitors have a ‘Licence to buy’:
84.4 % are decision-makers, company owners, share-holders,
managing directors, authorized representatives or assistant managers.
●
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Seite 8
You and us together...
for enthusiastic and satisfied guests
The pursuit of satisfaction is the focus of exhibitors’ and buyers’
RDA-Workshop activities. ‘You and us together’ stands for many strong
RDA-Workshop synergies. These support group tourism organisers and
you in remaining on the ball with customers and in maintaining that ball
advantage – for your competitors never sleep!
What do RDA-Workshop trade visitors expect? You!
● 53.3 % have a clear focus on getting to know suppliers personally*
● 62.6 % wish to nurture existing contacts*
● 8.8 % say that the RDA-Workshop ‘Saves us time and travel’*
* RDA-Workshop 2010 Visitor Survey
We gladly support you in making optimal use of your valuable
RDA-Workshop time and in creating synergies in advance of the
exhibition. Profiles are presented, contacts are initiated, appointments
fixed and hall schedules planned in the www.rda-workshop.de digital
exhibition portal.
Please help yourself!
Plus points non stop.
Your ‘services display board’ is as well-positioned as your portfolio is
for the coach and group tourism sectors.
Our service is individually oriented to your needs and to your wishes –
it is completely tailored to your offers and is professionally organised
and aligned.
Take our word for the quality of our services and profit from the
RDA-Workshop. Together we are best prepared to turn 2011 into another
effective and strong RDA-Workshop year.
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RDA-Workshop Trend-Forum:
Facts and dialogue
among colleagues
You are at the pulse of group tourism when you attend the RDAWorkshop Trend-Forum: here you can access current trends and partake
in trade discussions – via expert lectures, panel discussions and dialogue
with colleagues.
The Trend-Forum congress programme is multi-faceted, e.g. group
tourism facts and figures together with trend analyses – all of which add
a degree of transparency to our ever-changing market.
Our ‘Events’ offers campaign will also be featured in the Trend-Forum
because ‘events’ are THE group travel trends.
Campaign 2011:
Events -Motor for
Coach and Group Tourism
Event tourism holds great potential for coach and group tourism – from
mega-sport events to theme parks. Events present occasions for groups
to travel all year round, whether these be musicals, garden exhibitions,
cultural highlights or smaller exclusive occasions.
The RDA-Workshop 2011 takes all of this into account. The 2011 offers
campaign draws special attention to ‘Events’ – with many exhibitors
taking up on this and presenting their own event programmes in the very
best light!
We are always...
available for you!
Whether before, during or after the exhibition: we are your contact
persons when it comes to planning, positioning and all other factors
concerning your RDA-Workshop appearance. Dialogue with you is important – because a great RDA-Workshop plus is its familiar atmosphere
and personal touch.
Exhibit and be an integral part of the RDA-Workshop 2011!
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Seite 10
Make sure you
secure an early
booker’s rebate
Exhibition stands
Prices and methods
of payment
by booking
until 18th March
and saving up
to 15 % of the
regular stand price!
No deposit has to be paid when booking a standard stand. The bill for
the stand fees is to be fully paid upon receipt of an invoice.
When you book an ‘open-stand area’ a deposit of 30 % of the stand fees
is due. The registration deadline is 8th April 2011.
In any case, please make sure you secure an early booker’s rebate by
booking your stand up until 18th March 2011 and saving up to 15% of
the regular stand price!
Early bookers have many advantages
We also offer early bookers timely
hall planning which can indeed
be of considerable advantage:
you can obtain information on stand
numbers early allowing you to
publish them in good time in your
mailing and advertising actions.
Stand reservations received after
April 8th 2011 can no longer be
allocated places as part of the
country segmentation, but only
in the area for last-minute
reservations.
Early reservation
discount available up to
18.03.2011
In the case of
registration after
18.03.2011
1 Standard stand of 10 m2 single occupation (max. 1 exhibitor in all)
1.666,–
1.960,–
2 Standard stands each of 10 m2 single occupation (max. 2 exhibitors in all)
3.332,–
3.920,–
1 Standard stand of 10 m2 + co-exhibitor (max. 2 exhibitors in all)
2.499,–
2.940,–
2 Standard stands each of 10 m2 + co-exhibitor (max. 4 exhibitors in all)
4.998,–
5.880,–
Open stand area “in-line-stand” per square metre
110, –
129, –
Open stand area “head stand” per square metre
123,–
145,–
Open stand area “block stand” per square metre
129,–
153,–
Additional fee for each co-exhibitor in joint exhibition stands
(open stand areas).
215,–
215,–
Scale of stand fees
All prices in Euro + statutory VAT
10
Please understand that we are then
no longer able to take account of
your preferences stand location.
This is the only way we can ensure
that those who register early will be
provided with exhibition hall plans
and stand numbers in good time.
20.12.2010
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Seite 11
Exhibition stands
Equipment, dimensions and layout
of standard stands.
The ground area of every standard stand is 10 m²
minus the pillar area.
The pillar area (40 cm x 40 cm) is usually concealed
by the storeroom and cannot be seen from outside.
Requests for pillar-free standard stands can unfortunately not be entertained because of the nature of the
hall architecture and pillar density.
Standard stands are generally placed in blocks of four
so that each standard stand is a corner stand with two
aisle fronts.
The RDA-Workshop GmbH offers suggestions for
attractive group stands in which main exhibitors and
co-exhibitors and regions can optimally present themselves. Please contact the exhibition organisers should
you have any suggestions or wishes regarding the
layout and design of a common standard stand.
New-look standard stands may be rented in 2011,
including an electricity connection sufficient for six
halogen spotlights.
Equipment:
● bright-beige plastic-coated walls
● floor carpet
● 1 table, 4 chairs
● 1 open counter which may not be locked
● incl. electricity connection – sufficient for the six
halogen spotlights provided by us to facilitate bright
and friendly presentations
● Creation and affixing of a one-colour services
display board in blue lettering featuring a brief
description of your company
● 1 storeroom
● 1 aisle sign with your stand number
● 1 facing-sign with your company name
Sample: Standard stand basic configuration with
one-colour services display board (free of charge)
The storeroom may be located on either the left- or the
right-hand side of the stand.
Also included with your stand booking:
● Publication of your PR texts in our exhibition
magazine RDA-Workshop aktuell
● Collation, preparation and publication of your
data in the exhibition catalogue (visitor guide)
● Availability of your company contact details in the
online exhibition tool (via www.rda-workshop.de).
You have a possibility - in addition to your address
entry - to present yourself with your own individual
advertising texts here.
You will find the booking form „Standard stands“ on
Page 13.
You may also rent - for an additional charge - lockable
counters and fridges etc (please do so in plenty of time).
You will find the booking form for „Stand Equipment“
on Page 33.
Sample: Standard stand with 4-colour services display boards (each for a charge)
and decoration suggestion
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Seite 12
Exhibition stands
How many exhibitors per
standard stand are permitted?
When reserving a standard stand (approximately 10 m2
surface area) please make a distinction between simple
occupation (a maximum of one exhibitor per 10 m2)
and a reservation with 1 or 2 exhibitors (a maximum
of 2 exhibitors per 10 m2).
You will find the relevant prices on the adjoining
reservation form.
Service boards for standard stands
Free of charge:
Single coloured service board
Extra charge:
Four coloured service board
Each standard stand has a single-coloured service board
on which you can, for example, give a brief explanation
of the products and services you have to offer.
This single-coloured service board is free of costs and
included in the price of the stand. The service board has
blue lettering and will be mounted on your stand before
the exhibition begins. You only need to send us the text;
the organiser will add the hall and stand number.
It is not possible to display photographs and logos on
this board.
We also offer service boards with a picture or logo in
four colours as an additional accessory for your standard
stand. This costs 79,- E + VAT.
10.1 / B45
AKZENT Hotels
sample
Ihre Hotels für Gruppenreisen
an über 100 Standorten
in Deutschland, Österreich
und der Schweiz.
Fragen Sie gleich nach
unserem aktuellen
AKZENT-Gruppenplaner
und erkundigen sich über
unsere Hoteldatenbank
für Veranstalter
www.BusAKZENT.de!
12
Here too you can send us your text together with a
picture or logo or you can send us the complete
artwork which we will then complet for you in the
correct size and have mounted on your stand.
The organiser will add the hall and stand number.
Free of charge:
Single-coloured
service board,
in blue.
At a price of 79,- E
+ VAT.
Service boards in
four colours including
a photograph and logo
(your own design is
possible here, in this
case, please send your
service board by e-mail
as a high-resolution
PDF (45 x 120 cm).
Original size
90 x 160 cm
Only to be
used on standard
stands!
See page 19 for
reservation form.
sample
Original size
90 x 240 cm
See page 17 for
reservation form.
20.12.2010
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Seite 13
Stand reservation form
Standard stands
Please fill in and fax back to:
0049/(0)2 21/13 79 29
It is also possible to return the completed
form to the organiser by post
Early reservation discount until 18th March 2011.
xx
Final closing date 8h April 2011
We reserve
We reserve
1 standard stand 10 m2 single occupation
1 standard stand, 10 m2, + 1 co-exhibitor
(max. 1 exhibitor possible)
(max. 2 exhibitors possible)
❐ with early booking discount until 18.3.
❐ after 18.3.
❐ after 18.3.
1.666,- E
1.960,- E
2.499,- E
2.940,- E
2 standard stands per 10 m2 single occupation
2 standard stands per 10 m2, + 1 co-exhibitor per stand
❐ after 18.3.
❐ after 18.3.
3.332,- E
3.920,- E
We would like to have the 2 standard stands erected
❐ in line lengthwise (5 m x 4 m) ❐ next to each other (10 m x 2 m)
4.998,- E
5.880,- E
We would like to have the 2 standard stands erected
❐ in line lengthwise (5 m x 4 m) ❐ next to each other (10 m x 2 m)
Free entry as main exhibitor
(standard stands) in the visit planner
and in the internet portal.
Please use the order form on the
next page to register your possible
co-exhibitor!
RDA-Member Nr.
of the main exhibitor:
VAT-ID-Nr.:
No booking and no entry possible without your RDA-Member Nr.
Please register here your company name and the complete address as
it should be published in the visit planner an in the internet portal.
Contact person for customer request (will be published):
Ms./Mr.
Contact person for stand setup (will not be published):
Company:
Ms./Mr.
Company:
E-Mail of the contact person for stand setup:
Address:
Int. Code/Postcode/Town:
Group of exhibitors you belong to:
Important Country:
❐
❐
❐
❐
❐
❐
Important Region/State:
Phone:
Fax:
E-Mail:
Hotel and catering
Tour operators
Incoming agencies
Other travel business
Tourism organisations
Coach manufacturers/
Coach outfitters
Leisure/culture
It provider
Publishing
Ferries/Shipping companies/
Shipping agencies
❐ Stage companies
❐ Other services companies
❐
❐
❐
❐
Date/signature
Website:
I confirm with my signature that I have read the Terms & Conditions
(pages 60-61) and that I acknowledge these.
Invoice address if different:
Company:
Address:
VAT-ID-Nr.
Int. Code
The complete stand fees are to be paid by the main exhibitor. The coexhibitor must also be a member of the RDA. Statutory value added tax
must be added to all prices. Foreign exhibitors can possibly reclaim the
itemised value added tax from the Federal Finance Office. Stating a VAT
ID-Nr. does not exempt you from paying value added tax.
Postcode/Town
You herewith undertake not to organise a parallel event outside exhibition
hall 10 during the opening hours of the RDA-Workshop. Otherwise subject
to the Terms of Business and Exhibition of RDA-Workshop Touristik-Service
GmbH. Place of fulfilment and jurisdiction is Cologne.
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Seite 15
Co-Exhibitors
in standard stands
0049/(0)2 21/13 79 29
Final closing date 8h April
Every co-exhibitor will receive a free entry in the printed visitor planner
and the internet portal!
The complete stand fees are to be paid by the
main exhibitor. Please therefore state the RDAMember Nr. and the company name of the main
exhibitor here once again.
Main-exhibitor company name:
RDA-member Nr. /main exhibitor
Co-exhibitor in standard stands
Co-exhibitor in standard stands
RDA-Member Nr.
RDA-Member Nr.
Company: The initial letter of your company name will determine your
place in the alphabetical order of the visitor planner and the Internet portal.
Company:
Company:
Company:
Company:
Ms./Mr.
Ms./Mr.
Address:
Address:
Int. Code:
Postcode:
Int. Code:
Town:
Town:
Phone:
Fax:
Phone:
E-Mail:
E-Mail:
Website:
Website:
Important: National affiliation
Country:
Region/State:
Country:
❐
❐
❐
❐
❐
❐
Hotel and catering
Tour operators
Incoming agencies
Coach outfitters
Postcode:
Region/State:
Leisure/culture
It provider
Publishing
Shipping agencies
❐ Stage companies
❐
❐
❐
❐
Fax:
❐
❐
❐
❐
❐
❐
Hotel and catering
Tour operators
Incoming agencies
Coach outfitters
Leisure/culture
It provider
Publishing
Shipping agencies
❐ Stage companies
❐
❐
❐
❐
Please copy this form if required!
15
20.12.2010
12:56
Seite 17
Display board
four coloured (extra charge)
0049/(0)2 21/13 79 29
Final closing date, 2nd Mai
Only for standard stands
Please enter your text for the display board here.
If you have booked a standard stand, you can order a coloured
display board. Featuring a short description of your services together with a coloured photo, logo or wording of your company/institution, this display board informs and guides visitors.
Please see the sample display board on this page. The original
size of the board is 90 cm wide and 240 cm high.
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(Writing clearly in capital letters (max. 360 letters).
❐ We herewith order 1 coloured display board
at a price of
79,- E
plus statutory VAT
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Please send us your
documents per e-mail as
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.pdf (in 300 dpi resolution) or
.jpg/.eps (in 600 dpi resolution)
CMYK-Mode
width 43 cm
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e-mail-address:
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[email protected]
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sample
Important: State “LT-4C + your
exhibitor name” so that your data
can be allocated correctly.
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Sending your
documents by post
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Enclose a colour photo/ slide, logo or
coloured wording of your company/
institution in a sealed envelop marked with your address. Please pay attention to the requirements of the
printing materials.
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Please enter your exhibitor name here (max. 48 letters)
❐ Please use our display board from last year.
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❐ You’ll find our new text above.
❐ Please use our photo / logo from last year.
❐ Our photo / logo will followed by e-mail.
Hall/Stand Nr. (if known)
RDA-Member Nr.
Invoice address:
Company:
VAT ID-Nr.:
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
17
20.12.2010
11:43
Seite 19
Display board
plain coloured (incl. in price)
0049/(0)2 21/13 79 29
Final closing date 2nd Mai
Please enter your text for the display board here.
Only for standard stands
(Writing clearly in capital letters (max. 360 letters).
If you have booked a standard stand, this includes a free plain
display board. Featuring a short description of your services, this
display board informs and guides visitors. Please see the sample
display board on this page. The original size of the board is 90 cm
wide and 160 cm high.
It is not possible to use any photos, logos or wording on the plain
coloured display board.
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10.1 / B45
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AKZENT Hotels
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sample
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Ihre Hotels für Gruppenreisen
an über 100 Standorten
in Deutschland, Österreich
und der Schweiz.
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Fragen Sie gleich nach
unserem aktuellen
AKZENT-Gruppenplaner
und erkundigen sich über
unsere Hoteldatenbank
für Veranstalter
www.BusAKZENT.de!
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Please enter your exhibitor name here (max. 48 letters)
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Please use our text from last year.
RDA-Member Nr.
Invoice address:
Company:
VAT ID-Nr.:
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
19
20.12.2010
11:44
Seite 21
Exhibition stands
The layout plan of open stand areas
in the exhibition halls
Should you reserve an open stand area, the stand fee includes only the
surface area; no partition walls, furniture or carpeting. The exhibitor or
stand builder is completely responsible for the erection of their stand.
Each co-exhibitor must be an RDA member on its own account.
In addition to the stand fee, a participation fee of 215.00 E is payable by
each co-exhibitor. The main exhibitor will receive the invoice.
For example: head stand
Please note!
Co-exhibitors can only be listed in the list of exhibitors together with the
hall and stand number if the main exhibitor has registered all the co-exhibitors with their company names and complete addresses (see the reservation form on page 15).
RDA-Workshop Touristik-Service GmbH reserves the right to invoice
non-registered co-exhibitors with an additional 215.00 E.
You will find the reservation form for open stand areas on page 23.
Blockstand
4 x 22m = 88 qm
Blockstand
4 x 10m = 40 qm
Blockstand
10 x 22 m
220 qm
Reihenstand
Blockstand
10 x 10 m
100 qm
Reihenstände haben eine Tiefe von 5 m und mind. 40 qm
For example: block stand
Reihenstand
Reihenstand
Kopfstand
10 x 8 m
80qm
Kopfstand
10 x 14 m
140 qm
The minimum size of open stand areas is 40 m2. Please note the
model stand layout in the diagram.
21
20.12.2010
11:44
Seite 22
Exhibition stands
The dimensions of the open stand areas
There are a number of fixed stand alternatives for open stand areas to
choose from that enable the clear overall planning of the exhibition hall.
It is generally not possible to deviate from these stand dimensions.
The minimum size of open stand areas is 40 m2. Due to the fact that the
height of ceilings is not uniform, the maximum permitted height depends
on where your stand is located.
Prices per square metre for the different types of stand may be found in
the reservation form for “open stand areas” on page 23. Please refer to
the organiser as early as possible should you have questions on the dimensions of your stand.
Please note that the complete erection of stands in the open areas must
be carried out by the exhibitor or by a stand builder appointed to do the
job. The organiser also does not provide walls for the exhibition area.
Please ensure too that your stand is erected exactly in accordance with
your reservation.
Please also note the technical rules for the erection of stands on page 58.
The minimum size of open stand areas is 40 m2.
In-line-stand
Head stand
Block stand
(3 walls, 1 corridor side)
(1 wall, 3 corridor sides)
(4 corridor sides)
5 m deep, variabel width
Please choose
from this dimensions:
Please choose
from this dimensions:
4 m x 17 m = 68 m2
10 m x 8 m = 80 m2
10 m x 14 m = 140 m2
4m
4m
4m
10 m
10 m
(minimum however 40 m2)
In-line-stands are always located
along the outer walls of the exhibition
hall and only delimited at hand.
22
x
x
x
x
x
10 m
22 m
34 m
10 m
22 m
= 40 m2
= 88 m2
= 136 m2
= 100 m2
= 220 m2
20.12.2010
12:56
Seite 23
Open stand areas
Deviating dimensions are not possible
0049/(0)2 21/13 79 29
form to the organiser by post.
Final closing date 8th April / Early booking discount by booking until 18th March
We herewith make a booking for the following
open stand areas:
Space for in-line-stand (1 corridor side)
110,- E per m2
❐ after 18.3.
129,- E per m2
(Minimum size 40 m2, 5 m deep) Please fill in your stand dimensions:
❐ 5 m deep x ........ m wide = ............ m2
Space for head stand (3 corridor sides)
123,- E per m2
❐ after 18.3.
145,- E per m2
Choose from the following dimensions:
❐ 4 m x 17 m = 68 m2
❐ 10 m x 14 m = 140 m2
❐ 10 m x 8 m = 80 m2
Space for block stand (4 corridor sides)
129,- E per m2
❐ after 18.3.
153,- E per m2
Choose from the following dimensions:
❐ 10 m x 10 m = 100 m2
❐ 10 m x 22 m = 220 m2
❐ 4 m x 10 m = 40 m2
❐ 4 m x 22 m = 88 m2
❐ 4 m x 34 m = 136 m2
The exhibitor is responsible for the complete erection of the stand (open
stand areas). Important: Please note that your stand will be built analogue to
your order. Deviating dimensions are not possible. (In-line-stand: 1 corridor
side; Head stand: 3 corridor sides; Block stand: 4 corridor sides)
IMPORTANT: As a fundamental rule, only 1 exhibitor is permitted per exhibition stand.
However, you have the possibility of presenting your exhibits with co-exhibitors on a
joint stand. In this case, max. 1 co-exhibitor is permitted per 10 m2 exhibition area. Every
co-exhibitor must be a member of the RDA. For every co-exhibitor, an additional attendance fee amounting to 215,- E is to be paid; the corresponding invoice is sent to the
main exhibitor. Please note fig. 3 last sentence (penalty) of our Terms of Exhibition.
PLEASE NOTE: A down payment of 30% plus statutory VAT is to be made on placing
the booking, the remaining amount is due for payment after invoice receipt. Statutory
value added tax must be added to all prices. Foreign exhibitors can be possibly reclaim
the itemised value added tax from the Federal Finance Office. Stating a VAT ID-No.
does not exempt you from paying value added tax.
You herewith undertake not to organise a parallel event outside exhibition hall 10
during the opening hours of the RDA-Workshop. Otherwise subject to the Terms of
Business and Exhibition of RDA-Workshop Touristik Service GmbH. Place of fulfilment and jurisdiction is Cologne.
Do you need a connection to the water supply? ❐
Yes
❐
No
If yes, please note the form Water connection, page 29. (Also important is the form
Power connection, page 31 and the form Technical regulations, page 58).
❐ We are a coach manufacturer and will come
with ....... coach / coaches
No guarantee can be undertaken for implementation
❐ Please position us in the Hotels area
Position ❐ within or ❐ outside the stand.
Please provide the measurements of your coach / coaches on
a separate page (length x width x height in metres).
Free entry as main exhibitor
(open stand areas) in the visitor planner
and the internet portal
Please use the reservation form on the
next page to register your possible
co-exhibitor!
RDA-Member Nr.
of the main exhibitor:
VAT-ID-No.:
Please register here your company name and the complete address as
it should be published in the visit planner an in the internet portal.
Ms./Mr.
Company:
Contact person for stand setup (will not be published):
Ms./Mr.
Company:
E-Mail of the contact person for stand setup:
Address:
Int. Code/Postcode/Town:
Important Country:
❐
❐
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❐
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❐
Important Region/State:
Phone:
Fax:
E-Mail:
Hotel and catering
Tour operators
Incoming agencies
Bus manufacturers/
Bus outfitters
Leisure/culture
It provider
Publishing
Shipping agencies
❐ Stage companies
❐
❐
❐
❐
Date/signature
Website:
Company:
Address:
VAT-ID-Nr.
Int. Code
Postcode/Town
23
20.12.2010
11:44
Seite 25
Co-exhibitor registration
(open stand areas)
0049/(0)2 21/13 79 29
Final closing date 8th April
Every co-exhibitor will receive a free entry in the printed visitor planner
and the internet portal!
For every co-exhibitor in joint exhibition stands (open stand area), an
additional attendance fee amounting 215,- Euro is to be paid. The corresponding invoice is sent to the main-exhibitor. Please therefore state
the RDA-Member Nr. and the company name of the main exhibitor
here once again.
Company name of the main-exhibitor:
Member Nr. of the main-exhibitor
Co-exhibitor in free stand areas
Co-exhibitor in free stand areas
RDA-Member Nr.
RDA-Member Nr.
Company:
Company:
Company:
Company:
Ms./Mr.
Ms./Mr.
Address:
Address:
Int. Code:
Postcode:
Int. Code:
Town:
Town:
Phone:
Fax:
Phone:
E-Mail:
E-Mail:
Website:
Website:
Country:
Region/State:
Country:
❐
❐
❐
❐
❐
❐
Hotel and catering
Tour operators
Incoming agencies
Coach outfitters
Postcode:
Region/State:
Leisure/culture
It provider
Publishing
Shipping agencies
❐ Stage companies
❐
❐
❐
❐
Fax:
❐
❐
❐
❐
❐
❐
Hotel and catering
Tour operators
Incoming agencies
Coach outfitters
Leisure/culture
It provider
Publishing
Shipping agencies
❐ Stage companies
❐
❐
❐
❐
Please copy this form if required!
25
20.12.2010
12:55
Seite 27
Exhibitor badges
0049/(0)2 21/13 79 29
Final closing date 23rd Mai
Free exhibitor badges
Depending on the type of stand, you will receive free exhibitor badges as
an exhibitor at the RDA-Workshop that will be sent to you automatically
by 01.07.2011. Please contact the organiser if you have still not received
exhibitor badges by this date.
Badges are granted in accordance with the following scale:
• 2 free exhibitor badges per 10 m2 normal stand
• 4 free exhibitor badges per double-occupancy 10 m2 normal stand
• 4 free exhibitor badges per 20 m2 normal stand
Additional exhibitor badges that
have to be paid for
• 10 free exhibitor badges for an open stand area up to 100 m2
• 20 free exhibitor badges for an open stand area above 101 m2
• Every registered co-exhibitor automatically receives 2 free
exhibitor badges (a maximum of one co-exhibitor per 10 m2 stand
area is permitted).
The exhibitor badges show only the name of the company, not the
name of the person wearing the badge.
Only complete should you wish to order
● additional exhibitor badges for yourself
● or for your co-exhibitors
❐ We are main-exhibitor and require ................. additional exhibitor badges.
Company:
RDA-Member-Nr.
Exhibitor badges cost € 20.00 each plus VAT.
❐ We require .............. additional exhibitor badges für our co-exhibitor(s).
Each additional exhibitor badge costs € 20.00 each plus VAT. Please copy the form as required.
Company
RDA-Member-Nr.
quantitiy (max. 2 of each sub-exhibitor)
Company
RDA-Member-Nr.
Company
RDA-Member-Nr.
Company
RDA-Member-Nr.
Company
RDA-Member-Nr.
Invoice address: (The invoice above the sub-exhibitor badges will sent to the main exhibitor).
I confirm with my signature that I have read the Terms &
Conditions (pages 60-61) and that I acknowledge these.
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
27
20.12.2010
11:44
Seite 29
Water connection
0049/(0)2 21/13 79 29
(only for open stand areas)
In case of questions, please contact the appropriate installation
company; see page 2 "Important addresses for exhibitors".
We herewith order for rent:
❐ Connection to water main
328,00 E
Pipes to be routed unter the podium?
❐ Yes (state podium height in .............. cm)
(including all inflow- (1/2”) and outflow pipes (1 1/2”)
including cut-off valve, up to 8 m pipe length
and 1 equipment connection).
❐ Additional equipment connection
112,00 E
for equipment provided by the exhibitor (max. 1 m
distance from water connection), an additional main
water connection is necessary for distances over 1 m.
❐ Low pressure battery (rental)
41,00 E
❐ Electric hot water tank 5l (rental)
64,00 E
❐ Nozzle- or swivel valve (rental)
26,50 E
❐ No
Podiums are included in the scope of work of the stand building
contractor. When pipes are installed under the podium, they must
always be accessible.
We undertake to pay the invoice when
presented at the stand
The invoice is issued by the installation contractor immediately on
completion, based on material and hours worked. Complaints are
only possible during the event. We are aware of the fact that in the
buildings without basement, the hall floor may only be cut open
to a depth of 5 cm by an official contractor of Koelnmesse. In
parts of the buildings with basements and in the upper storeys,
cutting the floors open is generally not allowed.
The water consumption is included in the
price of the stand.
Space for your sketch:
The installation contractor is asked
❐ to meet us for discussions on .............. 07.2011
Please indicate course of pipes / cables on your drawings
at ..................... hours
❐ to carry out the installation work as drawn
on .............. 07.2011 at .............. hours
Responsible during the erection and dismantling phase
Ms./Mr. .....................................................................
We have drawn
❐ as shown below
❐ on a separate page (please also fax us this page)
the required positions for the connections in a sketch
of our stand.
RDA-Member-Nr.:
Hall/Stand No. (if known)
Please fill in the form completely:
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
29
20.12.2010
11:44
Seite 31
Power connection
0049/(0)2 21/13 79 29
We herewith order a power connection for rent:
a) Main power connection
b) Stand installation
The main power supply lead from the main distributor to the stand
is connected up only by the official contractor (contract partner
of Koelnmesse). The contractor is responsible for correct, punctual
completion of the work involved. The price for the main connection includes the costs for main switch, main fuse, residual
current circuit breaker, all leads and fuses including installation
and dismantling. Statutory VAT must be added to all prices. Please
note that a delay surcharge is charged on delayed orders.
The following prices refer to installation ready for operation,
dismantling, hire for material and lamps. Statutory VAT must be
added to all prices.
..... main connection 230 V to 3 kW incl. residual
current circuit breaker, distribution, 1 power
socket and technical acceptance
123,50 E
..... main connection 230/400 V to 4 kW incl.
residual current circuit breaker, distribution,
2 power socket and technical acceptance
194,50 E
..... main connection 230/400 V to 6 kW incl.
residual current circuit breaker, distribution,
3 power socket and technical acceptance
222,50 E
24 h continuous refrigeration
28,00 E each
..... earthed socket, 220 V / 2 kW
28,00 E each
..... CEE socket, 16 A
48,00 E each
..... CEE socket, 32 A
each ..... spotlights with bracket,
81,00 E each
including lamps
51,00 E each
each ..... halogen spots 1000 W from
the hall ceiling, complete
137,00 E each
each
Main connections for exhibitor’s own distribution
and installations:
..... main connection, incl. technical acceptance
230/400 V to 6 kW
175,00 E each
230/400 V to 10 kW
206,00 E each
230/400 V to 20 kW
274,00 E each
230/400 V to 40 kW
385,00 E each
CEE couplings
..... CEE coupling, 16 A for main connection
..... CEE coupling, 32 A for main connections
..... CEE coupling, 63 A for main connections
..... refrigerator socket,
15,00 E each
19,00 E each
64,00 E each
The work will be charged on the basis of the delivery notes.
Please note that complaints can only be made during the
event. All prices stated on this form are net prices. Statutory
value tax is charged on taxable deliveries and services.
Place of fulfilment and jurisdiction is Cologne.
c) Costs for other electrical installation
Power distribution including residual current
circuit breaker complete
..... for three-phase and AC current 6 x 16 A
52,50 E each
..... for three-phase and AC current 9 x 16 A
70,00 E each
..... or three-phase and AC current 12 x 16 A
85,00 E each
..... standard grounding (e.g. metal stands/frames) 15,00 E each
The installation contractor ist asked:
❐ to meet us for discussions at the stand
on .............. 07.2011, at .............. hours
❐ to carry out the installation work
(according to the enclosed diagram)
on ............. 07.2011, at ............... hours
A delay surcharge amounting to 20% will be
charged on orders received after 24.07.2011.
RDA-Member-Nr.:
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
31
20.12.2010
12:08
Seite 33
Stand accessories
0049/(0)2 21/13 79 29
We herewith order the following
stand accessories:
In case of questions, please contact the appropriate installation company
(Trade Fair Construction); see page 2 "Important addresses for exhibitors".
You can order hired counters and fridges to add
your stand.
You can order coloured back and side walls
to add your stand:
Please note: One bright-beige coloured open
counter is already included in the fixtures of each
normal stand.
❐
We herewith order coloured back and side
walls for 1 normal stand
at a price of
314,- E
(+ statutory VAT)
❐
We herewith order coloured back and side
walls for 2 normal stand
at a price of
628,- E
(+ statutory VAT)
❐
❐
We herewith order ........... counter(s)
100 cm wide, 50 cm deep, 85 cm high,
white, lockable, unit price
92,50 E
(+ statutory VAT)
We herewith order ....... refrigerator(s), white,
50 - 60 cm wide, 60 cm deep, 85 cm high
unit price
92,50 E
(+ statutory VAT)
Therefore you need a power connection, please see
the order form on page 31.
Only a limited number of counters and refrigerators
are available. Please therefore send your order in as
soon as possible and only on this order form!
Please tick the favoured colour:
❐ yellow
❐ green
❐ red
❐ grey
❐ blue
❐ black
Please note:
Your order for coloured walls must arrive here
by 8th April 2011 at the latest. Coloured walls
can no longer be ordered after this date.
You can order coloured carpet to add your stand: :
❐
We herewith order ............. m2 carpet.
Length ........... m x wide ........... m
at a price of 9,35 E per m2
(+ statutory VAT)
Please tick the favoured carpet colour:
❐ green
❐ red
❐ grey
❐ black
(Other colours may be available on request).
We shall send you an invoice for your order.
RDA-Member-Nr.:
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
33
20.12.2010
11:45
Seite 35
Ceiling suspensions
(signs, flags etc.)
0049/(0)2 21/13 79 29
In case of questions, please contact the appropriate installation company
(Trade Fair Construction); see page 2 "Important addresses for exhibitors".
We herewith order:
❐
❐
.... item direct suspension point (s).
Cost per item
Please by all means note!
75.- E net
●
.... item constructed suspension point (s).
Cost per item
200.- E net
●
Additional required fittings (e.g. suspension of a flag)
will be charged at
18.00 E net per 1/4 hour.
●
Our Service Team will contact you.
We request you submit a scale stand drawing which clearly indicates the suspension points and the positions of
the individual construction components which are to be
fitted to the system.
●
Please also enter the weights of individual components as
well as the total weight onto the drawing. Wire cables
etc. will not be mounted if such weight details are not indicated on your stand drawing. Please fax us your drawing with all details on a separate page and please clearly
enter your exhibitor name on this page.
[email protected]
www.neumannmueller.com/standorte/messe-koeln/
Please indicate without fail the person with overall
responsibility for your stand during stand build-up and
stand build-down times:
●
●
Last date for receipt of your order: 4 weeks before
the start of the exhibition. 20 % surcharge with
orders received after this date.
The stated prices are net prices. VAT at the current
rate will also be charged.
Please note that suspensions from the hall ceilings
are not possible throughout the whole exhibition
area. Items cannot be suspended from every position,
even in halls where this is possible. The technical
feasibility of your required suspensions will be
examined upon receipt of your order. Special
constructions (pre-rig) required to carry out your
request in an exact manner will be billed separately.
You will be informed of these additional costs by
means of an offer prior to installation.
The lowest point of a suspended item is 2.50 m
above the hall floor.
We request you submit a scale stand drawing which
clearly indicates the suspension points and the
positions of the individual construction components
which will be fitted to the system. Please also enter
the weights of individual components as well as the
total weight onto the drawing.
Attention: Wire cables etc. will not be mounted if
such weight details are not indicated on your stand
drawing.
Company:
Ms/Mr: .................................................................................................
Phone: ............................................................................................
Mobil: ..........................................................................................
VAT-ID-Nr.:
Address:
Telefax: ...............................................................................................
Int. code:
E-mail: ................................................................................................
Postcode/Town
RDA-Member-Nr.:
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
35
20.12.2010
11:45
Seite 37
Stand cleaning
0049/(0)2 21/13 79 29
We herewith order for the duration
of the event
Daily cleaning of our exhibition stand at prices stated
below. The stated prices are net prices. Any corresponding statutory value added tax is added to the net
prices. The calculation is based on the total area of
the stand.
Net prices
❐ up to 30 m2
per day/m2
E 0,52
2
❐ 31 to 80 m
2
per day/m
E 0,46
❐ 81 to 200 m2
per day/m2
E 0,38
2
E 0,34
2
❐ more than 200 m
Daily cleaning consists of:
per day/m
❐ 25% surcharge for mopping the floor area
●
Dusting the floor area and the furniture
●
Emptying the waste containers
and paper baskets
❐ Special floor coverings (napped surfaces, film
surfaces, etc.) subject to separate agreement.
❐ Cleaning before the start of the event subject
to separate agreement.
We have special requirements, please be at our
stand for consultations
Shampooning the textile floor coverings
on: ............................................07.2011
❐ up to 30 m2
per m2
E 3,55
2
2
E 2,84
at: ............................................. o’clock
❐ 31 to 50 m
per m
❐ more than 51 m2 per m2 (subject to separate agreement)
Responsible for the erection and
dismantling phase:
Ms./Mr. ..........................................................
Responsible during the event:
Important:
Please tick, fill in or mark the items you require.
If you have any complaints please contact the
RDA-Workshop management within 14 hours.
Ms./Mr...........................................................
We undertake to pay the invoice cash when
presented at the stand.
RDA-Member-Nr.:
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
37
20.12.2010
11:45
Seite 39
Stand security
0049/(0)2 21/13 79 29
Final closing date 18th July
We apply for a guard service for our stand
Size approximately ................ m2 (the guard service will
be provided in accordance with the technical regulations
in these documents). We request the provision of guard
services on .................... occasions.
Please refer to our authorised representative
Ms/Mr:
on .
The guard service should be provided
. . . . . . . . . . . . . . . . . . . . . . . . .
. . . . 07.2011
Telefon mobil: .
from: .................... 2011
at.
. . . . . . . . .
o’clock
. . . . . . . . . . . . . . . . . . . . . .
to .................... 2011 a.m.
a) Guard services outside opening hours
(night-time guard service) will be provided at an
hourly rate of
€ 16.90 plus VAT.
b) Guard services during opening hours
(day-time guard service) will be provided at an
hourly rate of
€ 13.90 plus VAT.
The following is assigned to erect the stand:
company:
Ms/Mr:
mobil:
. . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . .
We would like to confirm your order by e-mail:
In the event of cancellation less than one week before
the order is due to start, 80% of the total fee for guard
services for the stand is due for payment.
General terms and conditions for the provision of a guard service for exhibition stands
§ 1 Object:
VSU offers to guard exhibition stands by providing security
personnel. The service begins at the agreed time and ends with
the arrival of the personnel manning the stand the next morning.
§ 2 Exhibitors’ obligations:
the exhibitor is required to provide the keys necessary for security
purposes on time and free of charge. He is also required to
confirm to the security company each guard service provided.
The security employee will be notified of any damage and/or
losses at the time of the handover. A written note must be made
of damage and/ or losses and signed by the personnel manning
the stand and by the security employee.
§ 3 Invoicing:
VSU will invoice in accordance the signed vouchers confirming
services provided.
§ 4 Sonstiges
We accept as binding the General Terms and Conditions of VSU
(can be found on [email protected]).
to Ms/Mr:
. . . . . . . . . . . . . . . . . . . . . . . .
e-mail-address: .
. . . . . . . . . . . . . . . . . . . . .
Your order is confirmed subject to the proviso that it is possible to carry
out the security service order with the number of personnel stated. The
performance of the security service on your stand is conditional on the
following: The transfer of your stand by the client or his authorised representative to the security firm’s employees before the guard service begins.
The transfer of your stand to the client or his authorised representative by
the security firm’s employees at the end of the guard service.
Special agreement:
An additional employee must be provided should plasma, TFT or LCD
television sets or monitors or similar objects be located such that the
security employee cannot see them. This is especially so should plasma
screens or similar objects be attached in or on the external walls of the
stand or should, due to the design of the stand (partition walls etc.), a
single employee be unable to guard several appliances simultaneously.
A general exclusion of liability will come into force should you as client
choose in such a case to dispense with the provision of an additional
security employee.
Our authorised contractual partners are:
VSU Wachdienst Rheinland-Westfalen GmbH.
RDA-Member-Nr.:
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
39
20.12.2010
11:45
Seite 41
Visitor advertising:
Attracting your target groups to the
RDA-Workshop!
An RDA-Workshop Pack will be mailed to all potential visitors as part of
our visitor advertising.
Included with this are an RDA-Workshop visitor invitation (also in English),
visitor check-book and visitor guide. Targeted advertising in advance of
the exhibition is immensely important and lays the very best foundations
for your success.
RDA address files help you to send out
the right signals to visitors, for example,
in announcing potential highlights of
your appearance at the RDA-Workshop.
26. - 28. Juli 2011
Besucher-Scheckheft
Unser Angebot - Ihr Vorteil
li 2011
26. bis 28. Ju
nladung
i
E
r
e
h
c
u
s
e
B
Europas
orkshop,
Der RDA-W
messe
dste Fach
bedeuten
ale
ternation
für die in
uristik
to
n
e
p
p
Gru
Bus- und
Sie!
erwartet
n,
Trends kreiere rieren.
e
Gruppen gen
Innenliegend einige Gutscheine,
die Ihren Besuch auf Europas größter
Einkaufsmesse für die internationale
Bus- und Gruppentouristik noch
lohnenswerter machen.
Trends kreieren,
Gruppen generieren.
26. - 28. Juli 20
11
Aussteller-Ve
rzeichnis
für Ihre Besuc
hsplanung
auf dem RDA-W
orkshop
Trends kreieren,
Gruppen generi
eren.
41
20.12.2010
12:27
Seite 42
Visitor advertising
Advertising medium - visitor check-book
Your advert in the visitor check-book
Every voucher has a perforated strip for the professional
visitor. The voucher can be used at your RDA-Workshop
stand and will bring you a lot of extra contacts. With this
advertisement you are able to reach out to about 5,200
German coach holiday companies and around 3,000 RDA
members.
In the forefront of the RDA-Workshop, visitor check-book
will be sent along with the visitor invitation. Assure that
you grab professional visitors’ attention with an advert in
this muchobserved advertising medium.
On your individually-designed, multi-coloured page
(152 x 89 mm) you may present a voucher for a RDAWorkshop special offer. There are no restraints on the
imagination: a voucher for an espresso or a glass of
prosecco, an attractive suprise, a discount on a weekend
break, a ticket to participate in a raffle or a guided day trip.
So before the RDA-Workshop even begins, your profile is
already known to visitors.
You will find the reservation form for the visitor check-book
on page 47.
26. - 28. Juli 2011
Besucher-Scheckheft
Unser Angebot - Ihr Vorteil
Innenliegend einige Gutscheine,
die Ihren Besuch auf Europas größter
Einkaufsmesse für die internationale
Bus- und Gruppentouristik noch
lohnenswerter machen.
Trends kreieren,
Gruppen generieren.
be
Gegen Abga s
on
dieses Coup
e
Si
n
lte
ha
er
Stand
auf unserem
Halle 10.1
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- 29. Juli 20
Gültig: 27.
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20.12.2010
11:45
Seite 43
Visitor advertising
Visitor medium - visitor vouchers
Visitor vouchers for your guest
We offer visitor vouchers to include with your mailings in order to help
you find the right way to approach potential visitors to your stand.
Please note that an invitation letter from you (letter, mailing, flyer, a copy
of your registration) formulated according to your wishes is not sufficient
to admit your customers to the RDA-Workshop free of charge.
On the other hand, visitor vouchers are also valid as an admission
ticket and grant the customers invited by you free admission to the
RDA-Workshop on all three days.
The visitor vouchers must be stamped (or signed) twice on the front
with the company stamp of the trade visitor and once on the back with
your company stamp.
Bitte stempeln Sie als Fachbesucher diesen Gutschein zweimal mit Ihrem Firmenstempel.
Nur doppelt abgestempelte Gutscheine gelten als
Eintrittskarte, die zum Besuch des RDA-Workshops
2011 an allen drei Tagen berechtigt. Eine Gelderstattung ist nicht möglich.
gleichzeitig
Gutschein 2011 ist
Der Fachbesucher
te für
cher Eintrittskar
auch die Fachbesu
Juli 2011.
28
vom 26. bis .
p
ho
ks
or
W
ARD
den
sind jedoch nur
d die Eintrittskarte
26. bis 28. Juli 2011
Dieser Gutschein un
empel des
ser Seite mit dem St
Koelnmesse Hallegü
10
ltig, wenn sie auf die
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do
ite
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Um die im Rahmen des RDA-Workshop angeboteers (Busunternehm
nen Services für Sie umsetzen zu können (Ticketbel des Fachbesuch
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m
d.
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stellung, Online-Kontrollsystem etc.), ist es unumveranstalter) verse
gänglich, Ihre Daten zu speichern. Wir garantieren
Reisebüro oder Reise
Ihnen die Sicherheit Ihrer Daten nach dem Datenschutzgesetz und verkaufen, verleasen und vermieGutschein direkt
bschnitt verbleibt beim
Dieser Abschnitt verbleibt beim Einlas
2011
Einlasspersonal!
FACHBESUCHER GUTSCHEIN
Dies ist Ihre Eintrittskarte, wird erst beim Einlass abgetrennt!
Dieser Abschnitt verbleibt beim Einlasspersonal!
2011
FA C H B E S U C H E R
E IN T R I T TS K A R TE
2011
Hier Firmenstempel des Fachbesuchers
Nur versehen mit Ihrem Stempel (oben)
als Fachbesucher ist dies Ihre reguläre Eintrittskarte zum RDA-Workshop 2011 an allen drei
Messetagen. An den Eingängen erhalten Sie ein
Band und eine Kartenhülle zur Befestigung des
Ausweises während Ihres Besuches auf der Messe.
2011
2011
Nur versehen mit Ihrem Stempel (oben)
als Fachbesucher ist dies Ihre reguläre Eintrittsdes Ausstellers.
karte zum RDA-Workshop 2011 an allenme
Hier Fir dreinstempel
Messetagen. An den Eingängen erhalten Sie ein
Band und eine Kartenhülle zur Befestigung des
Ausweises während Ihres Besuches auf der Messe.
Firmenstempel
Hier bitte mit dem You will
en.
findvethe
form
rsehreservation
hop-Ausstelleforrs vouchers
des RDA-WorksFACHBESUCHER
on page 49.
nlass möglich!
Sonst kein EiEINTRITTSKARTE
ittskarte, wird erst beim Einlass abgetrennt!
FACHBESUCHER
There is no separate charge when
vouchers are submitted, so that
you do not incur any additional
costs. No other quantities than
those stated above can be delivered.
Firmenstempel
Hier bitte mit dem
.
Ausstellers versehen
GUTSCHEIN des RDA-Workshop-FACHBESUCHER
s möglich!
EINTRITTSKARTE
Sonst kein Einlas
gleichzeitig
Gutschein 2011 ist
Der Fachbesucher
für
te
ar
cher Eintrittsk
li 2011.
auch die Fachbesu
Ju
.
28
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.
p vom 26
den RDA-Worksho
och nur
Eintrittskarte sind jed
26. bis 28. Juli
er Gutschein und die
pel des
Dies2011
em
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dieser Seite mi
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mit dem
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tellers und auf der
nehmen,
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Um die im Rahmen des RDA-Workshop
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(B
chbesuchers
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es unumnstalter) versehen sin
gänglich, Ihre Daten zu speichern. Wir garantieren
büro oder Reisevera
RedemiseDatenIhnen die Sicherheit Ihrer Daten nach
direkt
schutzgesetz und verkaufen, verleasen und vermiesucher Gutschein
ten diese Daten nicht an Fremdanbieter. Ihre igen Sie den Fachbe
ten der
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Ihr Einverständnis zur Datennutzung können Sie bt Eintrittskarte,
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verblei 2011
an allen drei Tagen berechtigt. Eine Geldzu jedem späteren Zeitpunkt per Post/Fax/E-Mail
an den Veranstalter widerrufen.
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g ist nic
(Eine Gelderstattun
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Ihr Einverständnis zur Datennutzung können Sie
zu jedem späteren Zeitpunkt per Post/Fax/E-Mail
bt beim Einlassperson
❐ Hiermit erkläre ich mein Einverständnis zur
Datennutzung zu diesen genannten Zwecken.
2011
blei
Dieser Abschnitt ver
Um die im Rahmen des RDA-Workshop angebotenen Services für Sie umsetzen zu können (Ticketbestellung, Online-Kontrollsystem etc.), ist es unumgänglich, Ihre Daten zu speichern. Wir garantieren
Ihnen die Sicherheit Ihrer Daten nach dem Datenschutzgesetz und verkaufen, verleasen und vermieten diese Daten nicht an Fremdanbieter. Ihre
Angaben werden ausschließlich dazu genutzt, Sie
gegebenenfalls über verbandseigene bzw. verbandsnahe Dienste und Produkte zu informieren.
Dieser Abschnitt verbleibt beim Einlasspersonal!
26. bis 28. Juli 2011
Koelnmesse Halle 10
Dies ist Ihre Eintrittskarte, wird erst beim Einlass abgetrennt!
The Prices are as follows:
100 visitor vouchers cost 59,- E
(These prices include post and
postage and are subject to VAT).
011
2011
43
20.12.2010
11:45
Seite 44
Visitor advertising
Visitor medium - correspondence stickers
To be present with correspondence stickers
You should draw the attention of your customers and those that you hope
will become customers to the fact that you will be exhibiting well before
the RDA-Workshop.
Our correspondence stickers (delivered on self-adhesive labels) will help
you here. Attach them to all your business envelopes, quotations, invoices,
mailings or leaflets. In this way you can remind your customers of the date
of the RDA-Workshop, the fact that you will be exhibiting and, above all,
the location of your stand at the fair!
Please note: order at the same time the addresses of German coach
holiday companies. Just so that your advertising finds the right target,
we offer you an opportunity to order addresses of German coach holiday
companies (approximately 5,200 of them) on self-adhesive labels.
llen aus
Wir stellen aus
Wir stellen aus
Wir stellen aus
Wir stellen aus
Wir stellen aus
Wir stellen au
. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 20
e . Halle 10
Koelnmesse . Halle 10
Halle 10.2
Stand M 01
Halle 10.2
Stand M 01
Halle 10.2
Stand M 01
Halle 10.2
Stand M 01
Koelnmesse . Halle
llen aus
Wir stellen aus
Wir stellen aus
Wir stellen aus
Wir stellen aus
Wir stellen aus
Wir stellen au
. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 20
e . Halle 10
Halle 10.2
Stand M 01
llen aus
Wir stellen aus
. Juli 2011
26. bis 28. Juli 2011
e . Halle 10
44
Halle 10.2
Stand M 01
Halle 10.2
Stand M 01
Halle 10.2
Stand M 01
You
willstellen
find theaus
reservation
form
for correspondence
and
the addresses
of German
Wir
Wir
stellen
aus
Wirstickers
stellen
aus
Wir stellen
aus
coach holiday companies on page 51.
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
Koelnmesse . Halle
26. bis 28. Juli 2011
Wir stellen au
26. bis 28. Juli 20
Koelnmesse . Halle
20.12.2010
11:45
Seite 45
Visitor advertising
Visitor medium - visitor planner
Draw attention to your advertisement
in the visit planner
The RDA visitor planner will be sent in the forefront to all potential
RDA-Workshop visitors and are made available and free of charge
during the exhibition from all box offices.
It contains the addresses and the stand numbers of all exhibitors at the
2011 RDA-Workshop. You can use advertisements in the RDA-Workshop
visitor planner to draw attention to your stand and your offers.
You will find the reservation form for the visitor planner on page 53.
26. - 28. Juli 2011
Aussteller-Verzeichnis
für Ihre Besuchsplanung
auf dem RDA-Workshop
Trends kreieren,
Gruppen generieren.
Erfolgreic
h
kommuniz
ie
mit Reiseb ren
und Endku üros
nden
✖ INFOX Co
unter-Mailing
✖ Dialogm
arketing
✖ Reiseunter
lagen
✖ Kundenbin
dung
✖ Fax- und
eMail-Marketi
ng
✖ INFOX Ka
talogistik ®
✖ Digitalund Offsetdr
uc
k
✖ Reisebüro
TV | INFOX
e-motion ®
INFOX GmbH
& Co. Informa
Fon +49 (0)
tionslogistik
2241.2500
.100 · vertrie KG
b@info
x.de · www.i
nfox.d
e
45
20.12.2010
11:45
Seite 46
Visitor advertising
Visitor medium - exhibition magazine
RDA-Workshop aktuell - issue 1 and 2
The first issue of exhibition magazine RDA-Workshop aktuell will be distributed
in forefront of the RDA-Workshop to 32,500 potential visitors throughout the
whole of Europe. In this way we secure attention for you and for ourserlves.
The second issue will be distributed free of charge to visitors during the exhibition
and can also be picked up at the box offices and the RDA- Workshop information
stand. This way we offer two important advertising shots before and during the
exhibition in the form useful RDA-Workshop information. Use this medium to
issue invitations to visit your stand via a coloured advertisement.
You will find the reservation form for your
advertisement on page 55.
Irisbus Iveco:
Fakten, Fak
IHR EINTRITT
ten, Fakten
...
Köthen - Da
ZUM
26. - 28. Juli 2011
Trends kreieren,
Gruppen generieren.
GRUPPENGES
CHÄFT
s ganze Jah
r ein Festiva
l
Das Auge hört
mit. So oder
im Veranstal
ähnlich könn
tung
te man einen
ner grandiose szentrum Schloss Köth
Besuch
en beschreib
n Akustik gehö
en. Mit seiEuropas und
rt er zu den
die
besten Konz
ertsälen
gerlebnis auch aufwendige Innengestaltu
zu einem optis
ng
chen Genuss lässt jedes Klanwerden.
Workshop-aktuell 1
Die offizielle Messezeitschrift zum RDA-Workshop
IHR EINTRITT
ZUM
Der RDA-Workshop ist DIE Fachmesse
vom Gruppenprofi für den Gruppenprofi.
CHÄFT
GRUPPENGES
Kombinie
rt mit
be: - Größ
tungen hoch den Darbiekarätiger inter
ter Bus-Impo
e bekennt Far
nationaler
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Deshalb hat
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46
Bedarfsgerech
t zusammengestellte Gru
ppenreisen
Exzellentes
verhältnis
s-
Preis-Leistung
Der Event-Tourismus gehört zu den wichtigsten
Potenzialen der Bus- und Gruppentouristik.
Vom Mega-Sportereignis über Themenparks,
Musicals, Gartenschauen, Kultur-Highlights bis
hin zu kleinen, feinen Veranstaltungs-Hinguckern
bieten Events ganzjährig so manchen guten
Gruppenreiseanlass.
Dem trägt der RDA-Workshop 2011 Rechnung:
Die diesjährige Angebotskampagne setzt das
Thema „Events“ in Szene – und viele Aussteller
setzen deshalb die entsprechenden Programme
ins beste Licht!
Außerdem bietet der RDA-Workshop natürlich
weiterhin „Altes & Bewährtes“ sowie die
Möglichkeit, neue Kontakte zu knüpfen
und alte Verbindungen zu pflegen.
Gemeinsam
für begeistert
e
und zufried
ene Gäste
Neue Trends
k
immer im Blic
uch!
Kommen Sie a
Hohenstaufenring 47-51, D-50674 Köln
Tel.: +49-(0)2 21-12 04 48, Fax: +49-(0)2 21-13 79 29
[email protected], www.rda-workshop.de
20.12.2010
11:45
Seite 47
Advert in the
visitor check-book
0049/(0)2 21/13 79 29
Final closing date 2. Mai
In the forefront of the RDA-Workshop, the visitor
check-book will be sent in June along with the
visitor invitation. Assure that you attract professional visitors attention with an advert in this
much-observed advertising medium.
We herewith order
1 four-coloured-advert in
the visitors check-book
RDA-Workshop 2011
❐
in the print space size (horizontally)
152 mm wide x 89 mm hight
at the price of
+ statutory VAT
599,- E
The above price only applies to adverts
ready for printing submitted by e-mail
Send us the documents stored as:
●
.pdf-file (300 dpi resolution) or
Your adventages:
• You and your profile are already in the minds of the
professional visitors before the RDA-Workshop begins.
• You are able to reach around 5,200 German coach
companies and around 3.000 members of the RDA
International Coach Tourism Federation e.V.
• On your multicoloured page you are able to present a
voucher for a trade fair special. This could be a booking
discount or a gift. The voucher can be redeemed at your
workshop stand and will bring about many new contacts
for you.
We additionally order set and layout of the advert
.jpg- or .eps-file (600 dpi resolution)
● in CMYK-Mode
● full-scale
E-mail adress: [email protected]
❐
●
at the price of 150,- E (+ statutory VAT)
Please do not fail to complete:
❐ Text, photographs/logos will followed by e-mail by
09.05.2011 to: [email protected]
Important:
Your reference in the subject line must be as follows:
Ref.: RDA check-book + your name as exhibitor, so
that your data can be allocated correctly.
❐ Advert ready for printing will followed by e-mail
by 09.05.2011
❐ Other information
Stored .pdf -file (300 dpi resolution) or
as .jpg- or .eps-file (600 dpi resolution)
in CMYK-Mode
Important:
Your reference in the subject line must be as follows:
Ref.: RDA check book + your name as exhibitor, so
that your data can be allocated correctly.
❐ Text, photographs/logos enclosed
❐ Text, photographs/logos will followed by 09.05.11
By post to the organizer:
❐ We’ll send the data to the organiser by post.
until 09.05.2011
Payment to be made after the invoice has been issued.
If your documents do not arrive on time, the organiser reserves the right nevertheless
to charge the full amount for the ordered, reserved advert.
RDA-Member-Nr.:
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
47
20.12.2010
11:45
Seite 49
Trade-visitor
vouchers
0049/(0)2 21/13 79 29
Final closing date 27. Juni
To use the trade-visitor vouchers
We herewith order:
In order to help you attract potential visitors to your
stand possible, we also offer you trade-visitor vouchers
for your mailings. Please stamp (or sign) them on the
back with your own company stamp (if available).
❐
Trade-visitor vouchers must be stamped twice on the
front with the professional visitor’s company stamp.
The trade-visitor vouchers are also valid as free
entrance tickets during the RDA-Workshop.
A separate charge for trade-visitor vouchers will not
follow, meaning no further costs for you.
250 trade-visitor vouchers
❐
Varying quantities cannot be delivered.
We shall send you an invoice for your order
er your
Please remember to ord
good time
trade-visitor vouchers in
can make
so that your customers
r stand at
you
it
timely plans to vis
.
11
the RDA-Workshop 20
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pel
Hier bitte mit dem Firmenstem
versehen.
des RDA-Workshop-Ausstellers
Sonst kein Einlass möglich!
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Nur versehen mit Ihrem Stemp
e Eintrittsals Fachbesucher ist dies Ihre regulär
Einlasspersonal!
EINTRITTSKARTE
1
1
0
2
2011
Dieser Abschnitt verbleibt beim
2011
1
26. bis 28. Juli 201
Koelnmesse Halle 10
Einlasspersonal!
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Geldesuch
Hier Firmenstemp(Ein
95,- E
at a price of
incl. forwarding charges, + statutory VAT
Hier Firmenstempel des Fachbesuch
abgetrennt!
75,- E
at a price of
chzeitig
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2011 ist glei
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Der Fachbesucher Gutschein
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gültig, wenn sie auf dies
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Vord
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auf
und
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stel
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Firmenstempel des Fachbes
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Nur doppelt abgeste
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Eintrittskarte, die zum Besuch des
Eine Geldtigt.
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Tagen
drei
allen
2011 an
erstattung ist nicht möglich.
rkshop angeboteUm die im Rahmen des RDA-Wo
können (Ticketbenen Services für Sie umsetzen zu
etc.), ist es unumstem
ontrollsy
Online-K
stellung,
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gänglich, Ihre Daten zu speichern
nach dem DatenIhnen die Sicherheit Ihrer Daten
n und vermieschutzgesetz und verkaufen, verlease
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ten diese Daten nicht an Fremdan
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Angaben werden ausschließlich
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bandsnahe Dienste und Produkt
❐
2011
erst beim Einlass
Dies ist Ihre Eintrittskarte, wird
ändnis zur
❐ Hiermit erkläre ich mein Einverst
en Zwecken.
Datennutzung zu diesen genannt
tzung können Sie
Ihr Einverständnis zur Datennu
Post/Fax/E-Mail
zu jedem späteren Zeitpunkt per
ers
Einlasspersonal!
rkshop angeboteUm die im Rahmen des RDA-Wo
können (Ticketbenen Services für Sie umsetzen zu
etc.), ist es unumstellung, Online-Kontrollsystem
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nach dem DatenIhnen die Sicherheit Ihrer Daten
n und vermieverlease
n,
verkaufe
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2011
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59,- E
at a price of
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erst beim Einlass abgetrennt!
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rs.
Hier Firmenstempel des Ausstelle
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über verbandseigene bzw. ver-
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en Zwecken.
Datennutzung zu diesen genannt
tzung können Sie
Post/Fax/E-Mail
zu jedem späteren Zeitpunkt per
stempel.
gelten als
ine
Nur doppelt abgestempelte Gutsche
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Besuch
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Der Fachbesucher Gutschein
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Befesti
zur
hülle
Karten
und eine
Band
für
te
kar
ritts
Eint
Messe.
er
der
auf
es
Ausweises während Ihres Besuch
auch die Fachbesuch
bis 28. Juli 2011.
26.
vom
op
rksh
-Wo
RDA
den
arte sind jedoch nur
Dieser Gutschein und die Eintrittsk
dem Stempel des
mit
Seite
er
dies
auf
sie
n
wen
gültig,
doppelt mit dem
ite
erse
Vord
der
auf
Ausstellers und
eim Einlasspersonal!
Angaben
gegebenenfalls
e zu informieren.
Date/Signature:
FA CH BESU CH ER
EINTRITTSKARTE
2011
erst beim Einlass abgetrennt!
Einlasspersonal!
itigorkshop 2011 an allenSiedreiein Hier bitte mit
zum RDA-W
karte chze
1 ist glei
ändnis zur
erhalten
en.
Fachbesucher Gutschein 201
Der
Messetagen. An den Eingängen
.
Zwecken
en
genannt
fürund eine Kartenhülle zur Befestigung des des RDA-Workshop-Ausstellers verseh
Datennutzung zu diesen
besucher EintrittskarteBand
Fach
die
h
es auf der Messe.
auc
Besuch
Ihres
d
Sie
währen
können
ses
tzung
Auswei
1.
bis 28. Juli 201Hall/Stand
/E-Mail
Nr.
jedem späteren Zeitpunkt per Post/Fax
zu RDA-Member-Nr.:
den RDA-Workshop vom 26.
in Einlass möglich!
nst(ifkeknown)
So
nur
ch
jedo
sind
arte
ittsk
Eintr
die
Dieser Gutschein und
mit dem Stempel des
gültig, wenn sie auf dieser Seite
ite doppelt mit dem
erse
Vord
der
auf
und
Please fill in the form completely: Ausstellers
(pages
60-61) and that I acknowledge these.
,
men
rneh
unte
(Bus
rs
uche
bes
Fach
Firmenstempel des
.
sind
ehen
vers
)
Reisebüro oder Reiseveranstalter
Company:
VAT ID-Nr.
r Gutschein direkt
1
Bitte zeigen Sie den Fachbesuche
26. bis 28. Juli 201
der
eten
Betr
Beim
vor.
beim Einlasspersonal zum Scannen
Koelnmesse Halle 10
rittskarte abgetrennt
Address:
Code
Postcode/Town:
die Eint
dannInt.
wird
llen
seha
eMes
angebot
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RDA-Wo
des
Um die im Rahmen
. Der Abschnitt Gutschein
können (Ticketbecher
Besu
beim
nen Services für Sie umsetzen zu
leibt
verb
und
etc.), ist es unumstellung, Online-Kontrollsystem
rsonal.
ers
. Wir garantieren
rs.
verbleibt beim Einlasspe
Hier Firmenstempel des Ausstelle
nach dem DatenPhone:
Fax:
Ihnen die Sicherheit Ihrer Daten
n und vermieschutzgesetz und verkaufen, verlease
ers
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esuch
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bieter. Ihre
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Hier Firmenstemp(Ein
e Gelderstattung ist nicht mög
Sie
werden ausschließlich dazu genutzt,
el (oben)
stempel.
ine gelten als
Nur doppelt abgestempelte Gutsche
orkshops
RDA-W
des
Besuch
Eintrittskarte, die zum
tigt. Eine Geld2011 an allen drei Tagen berech
.
möglich
nicht
ist
erstattung
pel
Hier bitte mit dem Firmenstem
versehen.
ers
tell
uss
des RDA-Workshop-A
Sonst kein Einlass möglich!
49
20.12.2010
11:45
Seite 51
Correspondence stickers
and the addresses of
German coach companies
0049/(0)2 21/13 79 29
Final closing date 27th June
Description:
We herewith order:
Correspondence stickers, plain blue
Our hall and stand nr. will be printed (in black) by
the organizer.
❐
Approx. 5.200 addresses on self adhesive labels
❐
500 Correspondence stickers
75,- E
at a price of
incl. forwarding charge, + statutory VAT
❐
❐
Wir stellen aus
165,- E
at a price of
26. bis 28. Juli 2011
Approx. 5.200 addresses on self adhesive labels
105,- E
Wir stellen aus
at a price of
Wir stellen aus
2 address lists of German coach companies
at a price of
26. bis 28. Juli 2011
. Halle 10that
Koelnmesse
Please accept
Wir stellen aus
26. bis 28. Juli 2011
26. bis 28. Juli 2011
. Halle 10
Koelnmesse
Halle 10 any other
Koelnmesse
we
cannot .supply
quantities.
We shall send you an invoice for your order
Wir stellen aus
Wir stellen aus
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
888,- E
Wir stellen aus
Wir stel
The addresses of German coach companies
are intended for use once only. The collection of
data and further usage is not permissable.
Wir stellen aus
444,- E
at a price of
We herewith order
❐
1 address list of German coach companies
Halle 10.2
Stand M 01
Halle 10.2
Stand M 01
Halle 10.2
Stand M 01
Wir stellen aus
Wir stellen aus
Wir stellen aus
26. bis 28. Juli 2011
26. bis 28
Wir stellen aus
Wir stellen aus
Wir stellen aus
Wir stellen aus
Koelnmess
Wir stel
ublicity:
ess
For your p
your busin
ll
a
to
m
e
Attach th
es,
yers, invoic
fl
,
s
p
lo
e
v
en
ts.
gs or leafle
ilin
mabis
26.
28. Juli 2011
26. bis 28. Juli 2011
26. bis 28
Koelnmess
Wir stel
Please remember to order your correspondence stickers and the addresses of German coach companies
in good time so that your customers can make timely plans to visit your stand at the RDA-Workshop!
26.
bis 28. Juli 2011
RDA-Member-Nr.:
26. bis 28. Juli
2011
26. bis
28. Juli 2011
Hall/Stand
Nr.
(if known)
26. bis 28. Juli 2011
Company:
Address:
26. bis 28. Juli 2011
26. bis 28
Koelnmess
Wir stellen aus
VAT ID-Nr.
Wir stellen aus
Phone:
Wir stellen aus
Int. Code
Wir stellen aus
Wir stellen aus
Wir stel
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28
Postcode/Town:
Fax:
Date/Signature:
26. bis 28. Juli 2011
26. bis 28. Juli 2011
26. bis 28. Juli 2011
51
Koelnmess
20.12.2010
11:45
Seite 53
Advert in the
visit planner
0049/(0)2 21/13 79 29
Final closing date 16th May
We herewith order the following advert
in the visitor planner
In 2011 the RDA-Workshop visitor planner is also being
published with the complete addresses and stand numbers
of all exhibitors in a total print-run of 12,500 copies.
❐
The visit planner will be sent to all potential workshop
visitors during the month of July, and will be available and
on display at the box offices during the event.
1 page advert black&white (126 w mm x 238 h mm)
551,- E
at the price of (+ statutory VAT)
We will position your advert opposite your entry in the visitor planner if
possible, but this cannot be guaranteed.
on the cover pages of the visitor planner
The cover pages will be allocated as the advert orders arrive (date of
postmark). Advance orders are not possible.
❐
❐
1 page advert in 4 colours on (please tick)
cover page ❐ 2 or ❐ 3
1.854,- E
1 page advert in 4 colours on cover page 4
2.004,- E
With an advert in the RDA-Workshop visitor planner, you
can draw the visitor’s attention to your stand and products
in plenty of time before the trade-fair starts.
The visitor planner is being printed in a format measuring 138 mm wide x 250 mm high (printed area 126 mm
wide x 238 mm high) in offset printing, 60 screen, Euroscale colours. No special colours from the HKS or Pantone
scale are possible.
We additionally order set and layout of
the advert
❐ at the price of 150,- E (+ statutory VAT)
The above price only applies to adverts
Send us the documents stored as:
● .pdf-file (300 dpi resolution)
● .jpg- or .eps-file (600 dpi resolution)
● in CMYK-Mode
❐ Text, photographs/logos will followed by e-mail by
27.05.2011 to:
[email protected] stored as
● in CMYK-Mode
Important: Your reference in the subject line must be
as follows: Ref. RDA Visitor Planner + your name as
exhibitor, so that your data can be allocated correctly.
Important: Your reference in the subject line must be
as follows: Ref. RDA Visitor Planner + your name as
exhibitor, so that your data can be allocated correctly.
Advert ready for printing will followed by e-mail
by 27.05.2011
❐ By post to the organizer:
❐ Text, photographs/logos enclosed
Text, photographs/logos will followed by 27.05.2011
RDA-Member-Nr.:
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
53
20.12.2010
11:45
Seite 55
Advert in trade-fair magazine
RDA-Workshop aktuell
issue 1 & 2
0049/(0)2 21/13 79 29
Please order in good time!.
We herewith order an advert in the
1st issue “RDA-Workshop aktuell”
Final closing date: 10th May 2011
Advert size width x high (4 coloured only)
❐
❐
❐
❐
1/1 page 190 mm x 275 mm
1.829,- E
1/2 page 190 mm x 135 mm (obong)
919,- E
1/4 page 90 mm x 135 mm (upright) 465,- E
245,- E
Advert prices in euro, + statutory VAT
❐ The advert ready for printing will followed by e-mail
by 10.05.2011: [email protected]
Important: Your reference in the subject line must be as follows:
Ref. aktuell 1 + your name as exhibitor, so that your data can be
allocated correctly.
Text/photograph/logo
❐ enclosed ❐ will followed by 10.05.2011 at the latest
We herewith order an advert in the
2nd issue “RDA-Workshop aktuell”
Final closing date: 10th June 2011
Advert size width x high (4 coloured only)
❐
❐
❐
❐
1/1 page 190 mm x 275 mm
1.829,- E
919,- E
1/4 page 90 mm x 135 mm (upright) 465,- E
245,- E
Advert prices in euro, + statutory VAT
❐ The advert ready for printing will followed by e-mail
by 10.06.2011: [email protected]
Important: Your reference in the subject line must be as follows:
Ref. aktuell 2 + your name as exhibitor, so that your data can be
allocated correctly.
Text/photograph/logo
❐ enclosed ❐ will followed by 10.06.2011 at the latest
The trade-fair magazine „RDA-Workshop aktuell“ is being
published as part of the visitor PR campaign. The magazine informs coach companies, travel agencies and tour
operators about the exhibition, the Workshop itself and
much more besides.
The 1st issue of the trade-fair magazine will be mailed to
32,500 potential Workshop visitors at home and abroad
before the RDA-Workshop.
The 2nd issue will appear on the 1st day of exhibition; it
will be distributed free of charge to visitors; it will also be
available and on display at the box offices and at the RDAWorkshop information counter.
The trade-fair magazine is published in DIN A4 format,
print area is 190 mm wide x 275 mm high, printed in offset printing with 60 screen and Euroscale colours. No special colours from the HKS or Pantone scale are possible.
Prices only apply to adverts
Please send us the documents stored as:
● in CMYK-Mode
● Please pay attention to the advert sizes!
Unless you submit the finished artwork, setting and design costs will be invoiced separately in accordance
with costs incurred.
Please send your texts, photographs and logos if possible
by e-mail. You may send your documents by post to the
organiser.
RDA-Member-Nr.:
Company:
VAT ID-Nr.
Address:
Int. Code
Phone:
Fax:
Postcode/Town:
Date/Signature:
55
20.12.2010
11:46
Seite 57
Worth knowing
Telecommunications,
Datacommuniations and Equipment
Since most exhibitors prefer their own mobile/cell
phones to fixed telephones on the stand, we will not
be issuing any registration forms in 2011 for teleand data-communica-tions equipment on stands.
Connections, cables and service should be requested
30 days before the beginning of the exhibition from
Net-Cologne using forms which must be applied for
beforehand. Forms received after this date will be processed in the order in which they are received and invoiced with an express mark-up of 20% on the rental
fee. Applications can only be processed as long as the
required resources are available.
Should you nevertheless require a telephone on
your stand or a DSL connection, please contact the
following address directly:
NetCologne Messe Service
Phone
00 49/(0)2 21/2 84-90 00
Fax
00 49/(0)2 21/2 84-99 99
E-mail:
[email protected]
Internet: www.netcologne.de
All required telephone connections will be provided
solely by NetCologne GmbH. The associated apparatus and equipment for the communications installations will be rented out. The rental period will last from
the time the equipment is installed to the time it is
disconnected.
Internet access is possible via “hot-spots” on both
floors of the exhibition hall. You can also obtain WLAN cards from the copy-shop. You can receive or
send e-mails at no charge at the information points in
the reception area on the first floor.
Should a connection once ordered not be required, it
must be cancelled in writing at the latest 14 days before the beginning of the exhibition (date of the post
office stamp). The full processing fee will be charged if
the cancellation is not notified in time.
Standinsurance and GEMA
Mitteilung an die
GEMA
MES/AUS
Musiknutzung bei
ellungen
RDA-Workshop
After you have registered for the
RDA-Workshop 2011, you will receive
reservation forms for:
Bitte senden Sie
●
“Notifications to GEMA”
Use of Music at Fairs and Exhibitions
and
“Insurance Package Fair/Exhibition”
diesen Vordruck
lar an:
ausgefüllte Formu
ausgefüllte Formu
lar an:
vor Messebeginn
4
77 01-120
Es ist ebenfalls möglic
h den ausgefüllten
Post an die GEMA
Vordruck per
, Dortmund zu senden
.
ausgefüllt zurück.
Vordruck per
, den ausgefüllten
Es ist ebenfalls möglich
senden.
erungsmakler zu
Post an den Versich
eine kurzfristige
erungsschutz für
Antrag auf Versich
006/KL)
ng (Stand 01.08.2
Ausstellungsversicheru
English Version on
bis 28. Juli 2011
the back side.
meldung:
Versicherungs-An
Wichtiger Hinweis:
hlen, das Ausstelwird dringend empfo
während des
Allen Ausstellern
der Ausstellung sowie und Nachthenlungsgut für die Dauer
s und etwaiger Zwisc
An- und Abtransporte
heiten entnehmen
hern. Nähere Einzel
& Prämien“.
ng
lagerungen zu versic
latt „Risikobeschreibu
Sie bitte dem Folgeb versicherung inklusive einer Haftllungs
heIn I. ist die Ausste
zusätzlichen Versic
g enthalten. Die
dung mit Punkt
pflichtversicherun
Verbin
in
nur
n
IV. könne
rungen II., III. und
n.
I. versichert werde
Halle:
Gang:
Stand:
Ansprechpartner:
Firma:
PLZ, Ort:
Straße, Haus-Nr.:
You can then fill in these reservations as
required and send them to the appropriate
supplier.
26. bis 28. Juli 2011
08-1
00 49/(0)69 / 6 05
et
Versicherungspak g
Messe / Ausstellun
RDA-Workshop 26.
●
Bitte faxen Sie das
Bitte faxen Sie das
00 49/(0)2 31/5
Messen und Ausst
Telefon:
Land:
E-Mail:
Telefax:
ausgestellt:
e Waren werden
Folgend
Versicherungen
Welche zusätzlichen
scht?
werden weiter gewün
cherung inklusive
I. Ausstellungs-Versi
en
erung bis 10 Person
Haftpflichtversich
herungssumme:
Beantragte Versic
Für ausgestellte Waren
Standausrüstung
Eigentum Mitarbeiter
Insgesamt
_________
E _______________
_________
E _______________
_________
E _______________
_________
_____
E __________
VSt.
stens E 250,- inkl.
ng
III. Unfall-Versicheru
__________
Anzahl Pers. _____
❐ nein
❐ ja
40,- inkl. VSt.
Einmalbeitrag E
Mietstand
IV. Mitversicherung
❐ nein
❐ ja
_________ qm
Standgröße _____
92,- inkl. VSt.
Einmalbeitrag E
minde
Prämiensatz 3 %,
ndlich
Davon bruchempfi
_________
E _______________
%)
(Prämiensatz 1,5
ort aus
Erfolgt der Transp
t
dem Bundesgebie
dem Ausland
e 10 Personen
herung für weiter
II. Haftpflicht-Versic
__________
Anzahl Pers. _____
❐ nein
❐ ja
40,- inkl. VSt.
Einmalbeitrag E
Ort, Datum
❐ ja
❐ ja
❐ nein
❐ nein
Bitte beachten Sie
eite!
unbedingt die Rücks
Firmenstempel
Unterschrift
:
n und Rückfragen
Für Informatione
GmbH
URANZ SERVICE
TOURISTIK ASSEK
berg-Platz 15
Walther-von-Cron
urt/M.
Frankf
D-60594
/ 6 05 08-0
Telefon: 00 49 / (0)69 05 08-14
/6
Telefax: 00 49 / (0)69
.de
E-Mail: info@tas-ass
l
/Firmenstempe
iche Unterschrift
Datum, rechtsverbindl
57
20.12.2010
11:46
Seite 58
Worth knowing
Technical regulations
concerning the erection of stands
Motor vehicles and containers
The presence of motor vehicles and containers in the
exhibition halls requires prior approval.
Consent by Koelnmesse to erect a stand:
Assuming that the technical regulations are complied
with in designing and erecting the stand, it is not n
ecessary to submit drawings for approval in the case
of one-storey stand constructions. Beyond that,
all other stand constructions, mobile stands and special buildings and constructions must be approved.
The following documents are required
(in duplicate) in German at the latest six weeks
before the beginning of the event
for the approval of the following:
- two-storey constructions
- rooms used as a cinema or for audiences
- external buildings, platforms/raised seats
- special constructions:
a) Audited static calculations in
accordance with German norms
b) Building description
c) Drawings of the stand construction
to scale 1:100 (floor plans, side
views, cross-sections), with
construction details on a larger scale.
d) Points a) and b) are not applicable
should a type test or test log be
submitted.
The costs of issuing the building permit will be
invoiced to the exhibitor/builder of the stand.
58
Inspection and authorisation of structures
requiring approval by the organisers.
Plans of the stand and measurements, at least 1:100 in
scale, together with floor plans and views must be
submitted to the organiser for approval in duplicate
and in German at least six weeks before the beginning
of the event. Following the review process, one copy
confirming approval will be returned to the exhibitor
or stand constructor. The construction of the stand
may not go ahead until confirmation of the organiser’s
approval is received.
Alterations to parts of structures not in compliance
with regulations.
Stands that have not been approved and/or do not
comply with the law may possibly have to be changed
or removed. Should this not be done within the time
specified, the organiser himself is entitled to carry out
alterations at the exhibitor’s expense. The partial or
complete closure of a stand may be ordered should
important reasons, particularly serious safety defects,
require this.
Height of structures.
The permitted heights specific to such events is generally 5 metres at the edge of the exhibition hall and
5.5 metres in the centre. This will be determined by
the height measured on the spot. Stands immediately
next to other exhibitors must be neutral in appearance
from a height of 2.5 metres.
20.12.2010
11:46
Seite 59
Hotel
00 49/(0)2 21/8 21-37 39
Reservation Hotelzimmer-Reservierung
Koelnmesse Service
H.01
Vordruck ausgefüllt faxen an: 00 49/(0)2 21/8 21-37 39
Customer Nr. (from your stand confirmation) if possible
RDA-Workshop 26. bis 28. Juli 2011
You’ll find us:
hall:
corridor:
company
stand nr.
Ms/Mr
address/Int-code/Postcode/Town
Phone
Telefax
E-mail
It’ easy to book a hotel online:
www.hotelzimmerbuchung.com
Whether you’re coming to Cologne as an exhibitor, a visitor
or a journalist, we want you to feel right at home with us.
Koelnmesse Service GmbH has a range of select partner
hotels in and arround the city to ensure you have a pleasant
stay.
And why not try our online booking system? Simply enter
your preferences and select one of the attractive offers.
If it is not possible to meet your reservation needs online,
please send your enquiry to us. We’ll get in touch with you
as soon as possible.
Our partner hotels offer a reliable service in their respective
categories. Everything from suites in luxury hotels to
accomodation in simple guest houses is available.
Price categories
A
First Class
above 250,– EUR
D Hotel
B
Hotel
up to 250,– EUR
E
Hotel
C
Hotel
up to 200,– EUR
F
Private accomodation
single
double name
up to 150,– EUR
up to 100,– EUR
from 40,– EUR up/per Person
arrival
departure
Arrival by: ❐ car
price
category
❐ public transport
Take advantage of the free-of-charge service offered by Koelnmesse Service GmnbH
Catering-Lieferservice
C.01
Bitte Rückseite beachten!
Kunden-Nr. (aus Ihrer Standbestätigung)
Koelnmesse Service GmbH durch:
Koelnmesse
Service GmbH
Fax: 0049/(0)221/821-37 39
Bayer Gastronomie GmbH
Pf. 21 07 Deutz-Mülheimer-Str.
60 / D-50532 Köln
[email protected]
30
50679 Köln, Deutschland
Phone: 0049/(0)221/8
21-23 70 www.koelnmesse-service.de
Tel +49 221 284 9446
Messeveranstaltung
/2009
Date/signature/company
stamp
Fax +49 221 284 9405
[email protected]
Halle / Gang / Stand-Nr.
www.bayer-gastronomie.de
59
Firma
Abteilung / Ansprechpartner
20.12.2010
11:46
Seite 60
General Business and Exhibition Terms of the
The organizer of the RDA-Workshop is RDA Workshop Touristik-Service GmbH (hereinafter referred to as RDA WTS GmbH). Only RDA members who have paid their membership dues for the respective exhibition year are allowed to participate in the Workshop. This will also apply
to all co-exhibitors and sub-exhibitors in standard stands or on open area stands.
1. Registration
6. Use of Stand
1.1. Registration may only be carried out on the original pre-printed form of RDA WTS GmbH. The RDAmember number must be quoted on the registration form. The registration form must be signed by the
registering party in a legally binding manner. Registration constitutes an irrevocable contractual offer to
RDA WTS GmbH to which the exhibitor will be bound up until the start of the RDA-Workshop.
6.1. Only one exhibitor is permitted per standard stand. Exceptions to this are standard stands with
double occupancy. In such a case the stand rental fee for a standard stand will increase by 50 %.
The entire stand rental fee is to be paid by the main exhibitor.
1.2. Upon registration, the exhibitor acknowledges the General Business and Exhibition Terms, their annex,
as well as the terms in the exhibitor documents as legally binding.
2. Conclusion of the Contract
6.2. The main exhibitor may present himself together with co-exhibitors and sub-exhibitors at joint
stands on open stands. In such cases maximum 1 co-exhibitor will be permitted on the exhibition
area. Every co-exhibitor and sub-exhibitor must be an RDA-member. For every co-exhibitor and subexhibitor, additional co-exhibitor or sub-exhibitor rental fees of 215- Euro will be due. The payment
duty for co-exhibitors and sub-exhibitors must be satisfied toward RDA WTHS GmbH by the main
exhibitor, who will also receive the corresponding invoice.
2.1. The contract will be formed upon its acceptance through a written order confirmation by RDA WTS
GmbH. Any deviations from the subject matter of the contract, amendments and subsequent ancillary
agreements will only be legally binding if confirmed by RDA WTS GmbH in writing.
6.3. An exchange of stands with other exhibitors as well as a partial or whole provision of the stand
to third parties will only be possible with the prior written consent of RDA WTS GmbH.
2.2. RDA WTS GmbH may exclude individual exhibitors from participation on legitimate objective grounds
(e.g. in the case of insufficient space). Moreover, RDA WTS GmbH can limit the event to specific exhibitor
groups if this is necessary for attaining the purpose of the event.
6.4. In the case of breach of the above Items 6.1., 6.2. and/or 6.3. a contractual penalty of 2,500Euro will be due. The contractual penalty will be due on the payment date of the respective contractual penalty invoice of RDA WTS GmbH.
3. Payment Terms
6.5. The stands are to be occupied during the entire duration of the RDA-Workshop. Premature
abandonment or disassembly of the stand will incur a contractual penalty of 2,500- Euro. The contractual penalty will be due on the payment date of the respective contractual penalty invoice of RDA
WTS GmbH.
3.1. Upon registration, stand rents for standard stands are to be paid immediately after receipt of the invoice, 30% for open stands after receipt of the down-payment invoice. The remainder of the stand rental
fee will be due immediately on the date specified on the invoice.
3.2. VAT at the statutory rate will be due additionally on all prices. International exhibitors may claim
reimbursement of the recorded VAT from the Federal Finance Office. Reporting a VAT ID No. will not entail exemption from payment of turnover tax.
6.6. All exhibitors will undertake not to carry out any parallel event outside of Exhibition Hall 10
during the opening hours of the RDA Workshop. In the case of a breach hereof, RDA WTS GmbH reserves the right to assert damage compensation claims.
7. Stand Arrangement
3.3. Assignment of claims against RDA WTS GmbH is excluded. The set-off of claims is only permissible with
uncontested claims or claims that are res judicata.
3.4. Objections against the invoice by RDA WTS GmbH must be lodged in writing to RDA WTS GmbH within 2 weeks after receipt of the invoice. Objections lodged after this date cannot be taken into account.
4. Rescission/ Cancellation by the Exhibitor, Rescission by RDA WTS GmbH
4.1. Rescission/cancellation by exhibitor: where the exhibitor rescinds the contract or cancels participation
or fails to participate in the Workshop without cancellation, the entire stand rental fee will be due. Where
RDA WTS GmbH is able to rent out the stand elsewhere the original exhibitor will be obligated to pay 30%
of the stand rental fee charged to him as a share in the costs/processing costs. Where RDA WTS GmbH is
able to rent out the stand space that was booked, but the total rental space of the stand is reduced, the
total stand rental fee charged will be due. The exhibitor must prove that no costs were incurred to RDA
WTS GmbH or that lesser costs were incurred.
4.2. Rescission by RDA WTS GmbH: RDA WTS GmbH will have the right of rescission where
4.2.1. the down payment and/or residual payment has not been received by the latest on the date specified in the corresponding invoice and the exhibitor fails to pay within the stipulated period of grace even
after a payment reminder and stipulation of a period of grace;
4.2.2. the exhibitor violates the house rules and does not change his behaviour even after a warning;
4.2.3. the prerequisites for issue of the exhibitor’s admission to the Workshop are no longer given or reasons subsequently become known which , if they had been known at the time of the issue, would have prevented the issue (e.g. insolvency, instatement of insolvency proceedings).
7.1. The prescribed measurements for open stands ( see order form open stands) must be observed. In the case of open stands, due to planning-related reasons, it is not always possible to allocate the desired type of stand to every exhibitor (Row, head or block stand). In such a case RDA WTS
GmbH reserves the right to make an alternative suggestion.
7.2. The construction heights for the specific event are normally 5.00 m on the margins of the hall
and 5.50 m in the centre of the hall (changes are possible and will be announced in good time by
the exhibitor/ stand constructor). Stand fixtures on the demarcation lines to the neighbouring stands
must have a neutral design above 2.50 m. A building plan, which must be approved in writing by
RDA WTS GmbH, must be submitted for all stands set up on open stand areas by April 15th of the
respective year of the event. Weights and measurements of objects for the stand areas should likewise be reported in good time to RDA WTS GmbH. Independently increasing the stand areas is
not permitted. In the case of a breach of this, RDA-WTS-GmbH will have the right to subsequently
charge a stand rental fee and an additional contractual penalty of 2,500- Euro.
7.3. Posting on the stairwells, hall or walls is not permitted. The outside areas of the standard stands
may not be used for advertising purposes. Removal of inadmissible stickers, etc. will be carried out
at the expense of the exhibitor. Stickers and similar decorative material affixed inside the stand must
be affixed in such a way that they can be removed effortlessly without damaging the walls
7.4. Arrangement of the stand must be in such a way that there are no angles that are difficult to
inspect. Adjacent rooms may not be locked off through doors. The insertion of bolts and hammering in of nails, tacks, hooks or affixation of screws, etc. on walls, doors, supports, beams, columns,
ceilings and floors is not permitted. Hanging flags, signs, etc. from the hall ceilings is only permitted with the approval of RDA WTS GmbH.
5. Stand Allocation
7.5. All materials used for assembly and equipment of the stand must be impregnated or otherwise
treated to render them non-flammable. This provision will also apply to flag decorations. The fire
department may demand presentation of the relevant certificates upon the building inspection (pursuant to III/2) and take random samples. Fire alarms, fire extinguishers, hydrants and warning notices on these devices must be visible at all times.
5.1. RDA WTS GmbH will allocate the stand taking into account the available hall space, the theme and
arrangement of the Workshop. Placement requests will be taken into consideration as far as possible but
cannot be guaranteed.
7.6. Electrical connection boxes, installation connections for telephone, gas, water drainage, compressed air and chimney exhaust must be accessible at all times and will be available to neighbouring stands where necessary. Welding work (electrical and autogenous) is not permitted in the halls.
5.2. The exhibitor must take into account that at the time of the start of the Workshop the location of the other
stands and exhibition areas has changed in comparison with what it was upon conclusion of the contract.
7.7. Additions to standard stands such as the affixing of labelling strips or installing lights and water
connections may only be carried out by the companies authorized by RDA WTS GmbH.
RDA WTS GmbH may assert compensation claims in the cases set out in Item 4.2.1.- 4.2.3. Item 4.1. will
apply accordingly.
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General Business and Exhibition Terms of the
8. House Rules and Order Regulations
10. Force Majeure
8.1. During the Workshop, the exhibitor will be subject to the house rules of RDA WTS GmbH and the
Koelnmesse (Cologne Fair) on the entire trade fair grounds. During the event, RDA WTS GmbH and Koelnmesse and its staff will supervise the halls and trade fair grounds. The orders, regulations and instructions of the employees and parties authorized by RDA WTS GmbH and the Koelnmesse are to be
obeyed. The main exhibitor will be liable for his co-exhibitors and sub-exhibitors. All special requests in
connection with and during the Workshop that go beyond the normal framework will require approval.
Likewise, instructions, regulations and orders by the Zoning Office, Technical Monitoring Association, Public Order Department, police, fire department, structural engineers, Trade Supervision Office and health authorities must be obeyed.
10.1. Where RDA WTS GmbH is unable to carry out the Workshop due to circumstances for which neither it nor the exhibitor is liable (such as natural disasters, war, consequences of war, terrorist attacks,
corresponding threats, imminent or perceived imminent risks, corresponding caution and preventative
measures, etc. the claim to the agreed stand rental fee will not apply. However, RDA WTS GmbH may
charge the exhibitor work ordered by it to the amount of the costs incurred unless the exhibitor proves
that the work performed does not concern him.
8.2. Any necessary official permits must be obtained by the exhibitor himself. The exhibitor is responsible for ensuring that all provisions in commercial law, police law, health law and other statutory provisions are complied with.
8.3. The trade fair shipping agents will be provided with special areas for storing boxes, packaging material and other empties. Storage of empties in the trade fair halls and safety zones is not permitted according to fire department regulations. All exits and halls fixed according to plan in the hall must be kept
free to their full breadth. The exits may not be blocked or rendered unidentifiable through the hanging
of obstacles. Information stands or tables may not be set up directly at the entrances or exits or stairwells.
8.4. Musical performances are not permitted. The playing of any kind of background music, e.g. including from the user’s own CDs, MP3, hard-drives, etc., at the stand will be subject to GEMA-fees. A current table of fees can be found at the GEMA homepage at www.gema.de. A GEMA permit (Society for
Musical Performing Rights and Mechanical Reproduction Rights) is necessary for musical reproductions
of any kind according to the statutory provisions (copyright law). Musical reproductions that have not
been registered may entail damage compensation claims by GEMA. Registration is to be addressed to:
GEMA-Bezirksdirektion NRW. The registration form for the devices will be sent to you by RDA WTS GmbH
after registration to the Workshop.
8.5. Any type of artistic performance is prohibited.
8.6. Performance of special events of any kind before, during and after opening hours will only be possible after prior written approval by RDA WTS GmbH.
8.7. The preparation of warm meals at the stands is prohibited due to the associated nuisance of cooking smells.
8.8. The marking off of hallways for receptions, etc. is not permitted. Roofing over the hall areas with
signs, flags, etc. as well as carpeting of the hall areas is only permitted with the written permit of RDA
WTS GmbH. Carpeted hallway areas will be charged as regular exhibition areas at the respective square
metre price. Distributing and laying out prospectuses and advertising material outside of the rented
stand, i.e. in the halls, entrance area, escalators, etc. is not permitted. Violations of this rule will incur a
ban from entering the premises.
8.9. During the entire exhibition period no assembly and disassembly work may be carried out.
10.2. Where the Workshop that was cancelled due to force majeure is carried out at a later date, the exhibitor will be informed of this immediately by RDA WTS GmbH. The exhibitor can cancel his participation in the make-up Workshop within one week after receipt of notification of his participation. In this
case, the claim by RDA WTS GmbH to the agreed stand rental fee will not apply.
10.3. Where the Workshop has to be shortened or cancelled due to a given circumstance or onset of force
majeure there will be no claim to reimbursement or reduction of the stand rental fees.
11. Data Protection
The exhibitor declares that he consents to the storage, processing and transmission of his personal data
for business purposes in accordance with the Federal Data Protection Act, also using automatic data processing. The exhibitor further consents to the storage, processing and transmission of the business data
by RDA WTS GmbH, also using automatic data processing, to the extent that this is necessary for the purposes of RDA WTS GmbH or the organizations associated with RDA WTS GmbH or there is otherwise a
legitimate interest.
12. Statute of Limitations
Claims by the exhibitor against RDA WTS GmbH will expire in 6 months unless there are statutory provisions to the contrary.
13. German Law
All rights and claims arising from the contract itself and in connection with the contract will be subject
exclusively to the laws of the Federal Republic of Germany.
14. Place of Performance and Jurisdiction
The place of performance is Cologne. The place of jurisdiction for businesspeople, legal entities in public
law or exhibitors who do not have any general place of jurisdiction within the country is Cologne.
Annex
Opening hours 2011
9. Liability, Insurance
9.1.RDA WTS GmbH will be liable for damage caused by wilful or gross negligent conduct by RDA WTS
GmbH and its representatives. Where the damage is caused due to gross negligence by simple vicarious
agents, RDA WTS GmbH will be liable for this damage in principle, but with regard to the amount limited to foreseeable damage typical of the contract.
Tuesday:
26/07/2011 9.30 a.m. – 6.00 p.m.
Wednesday: 27/07/2011 9.30 a.m. – 6.00 p.m.
Thursday:
28/07/2011 9.30 a.m. – 3.00 p.m.
9.2. RDA WTS GmbH will be liable in principle upon the infringement of cardinal contractual duties, the
compliance of which is of special significance for attainment of the purpose of the contract. Provided that
there is no case as set out in Item 9.1., liability will be limited to the amount of foreseeable damage typical of the contract.
Assembly of the exhibition stands 2011: Assembly of the stands is permitted as from
July 20th, 2007 after 8 a.m., ending at around 8 p.m. A special exception will apply to coaches;
it will be announced in good time to the respective exhibitors. Standard stands will be set up
on Saturday, July 23rd, 2011 after 12 noon. You may begin with the decoration from this
time on.
9.3. In the case of liability for the lack of guaranteed features, liability in accordance with the Product
Liability Act and liability in the case of injury to life, limb or health, the liability restrictions set out in Items
9.1. and 9.2. will not apply.
Dismantling of the exhibition stands 2011: All standard stands will be dismantled on
Thursday, July 28th, 2011 after 3 p.m. and must be vacated by then. The entire dismantling of
the stand (open stands) must be completed by Saturday, July 30th, 2011 at 6 p.m.
9.4. No-fault liability by RDA WTS GmbH for initial defects of the rented property is excluded.
9.5. The exhibitor will be liable according to the statutory provisions. Should special cleaning measures be
necessary at the respective stands after termination of the Workshop, the expenses incurred in this case will
be charged to the respective exhibitor. It is recommended that an exhibitor insurance policy be taken out.
Organizer:
RDA-Workshop Touristik-Service GmbH , Hohenstaufenring 47-51, D-50674 Köln
Telefon +49-(0)221-12 04 48 , Telefax +49-(0)221-13 79 29
E-Mail: [email protected] , Internet: www.rda-workshop.de
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Worth knowing
Exhibitor service
Exhibitor badges: According to the “Terms of Exhibition”, you
are entitled to a fixed number of exhibitor badges. If you need additional exhibitor badges please use the order form on page 27.
If you need additional exhibitor badges at short notice, you can
purchase these for a price of 20,- Euro in the exhibitor’s office
in the entrance area of the hall 10.
Erection times: You can start stand erection from 8.00 hours on
Wednesday 20th July 2011 until 20.00 hours. Normal stands will
be erected on Saturday 23th July 2011 as from 12.00 hours. You
can start decorating the stands from then on.
Dismantling times: You can start dismantling your stand at the
earliest on 28th July 2011 after the RDA-Workshop has officially
finished.
IT IS CERTAINLY NOT POSSIBLE TO START
DISMANTLING ANY SOONER.
Exhibitor parking
1. Construction and dismantling
Exhibitors in Halls 10.1 and 10.2 who arrived by car should drive
to the parking level of Hall 10 for loading and unloading. Goods
lifts go down to the halls from this level.
2. Parking
As an exhibitor with a car you have the opportunity to park in the
immediate vicinity of the exhibition hall in which you are exhibiting. You will find clear instructions how to get to your parking
place on the parking permit, which you are asked to show clearly
on the inside of your windscreen. Your exhibitor badges are also
valid as parking permits.
Parking places will, as far as possible, be allocated close to the
exhibition hall. There is however no right to a particular parking
place. Only vehicles up to a permitted total weight of 2.5 tonnes
may use the park deck (halls 4/5/10).
We urgently ask you to take all your advertising and decoration
materials and the rest of your stand fixtures and fittings away with
you immediately after the end of the trade-fair, because we cannot
assume any liability for your stand material not even during the
dismantling period. Goods lifts and exits for dismantling will be in
operation or open after the end of the RDA-Workshop.
The dismantling phase finished at 18.00 hours on Saturday,
the 30st July 2011.
It is not permitted to park lorries, advertising vehicles, caravans and
campers on exhibition car parks. Koelnmesse or staff appointed
to direct traffic and handle logistics will, on request, indicate parking places for lorries, trailers and containers.
Operating times for the goods lifts:
Before the fair:
23.07. to 25.07.2011, 8.00 to 20.00 hours
During the fair:
Tuesday 26.07.2011
from 7.00 to 9.30 and from 17.00 to 19.00 hours
Wednesday 27.07.2011
Thursday 28.07.2011
After the fair:
Friday 29.07.2011 from 08.00 to 19.00 hours
Saturday 30.07.2011 from 08.00 to 18.00 hours
For reasons of general safety, it is not permitted to park on areas
within the exhibition site not designated as car parks. Vehicles
endangering and/or hindering safety or traffic flow may be
towed away at the owner’s risk and expense.
Stand security and stand insurance
Security surveillance is being provided for the halls for 24 hours
a day in the interests of the exhibitors. At the same time, we cannot assume any liability for exhibition stands, advertising material, video systems or similar. Please note that we therefore
explicitly ask you to lock away any valuables such as video system,
TV sets etc. in the evening. You’ll find the order form for the stand
security on page 39. We also recommend that you take out stand
insurance (you will receive the reservation form after your registration for the RDA-Workshop 2011).
Power and water connections
Please check once again whether you have already sent in an order
for power and water connections (see page 29 + 31). Otherwise we
recommend that you do so without any further delay. Orders received at the last minute are usually subject to delays and higher
costs.
62
Vehicles of all types used in the construction of stands are prohibited from parking next to the exhibition halls on all the days on
which the event is taking place.
All internal areas, approach roads and roads immediately adjoining the exhibition halls must be cleared by 8 p.m. of the last
construction day before the start of the fair.
Exhibitors’ own events
In view of the fact that the RDA event will be held on the 2nd day
of the Workshop, we recommend that you use Tuesday 26th July
2011 for your own events, for you to invite visitors and colleagues
to visit your stand during the early evening until 8 p.m.
Distribution of advertising materials and magazines
Please note that you are only allowed to distribute advertising materials and magazines actually at your stand or immediately in front
of it. Advertising materials and magazines must not be distributed in
front of the entrances, in the foyer, in the aisles and at the escalators.
Exhibitors are allowed to distribute advertising and information material to other exhibitors.
No musical events during the opening hours
The RDA-Workshop serves primarily for information and sales
talks. In recent years, musical events have caused understandable
annoyance among exhibitors and visitors. Please therefore note
that during the 3 trade-fair days, musical events are only permitted
after the trade-fair has officially closed. No exceptions are possible.
16.12.2010
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Worth knowing
General information
The first-aid station on the exhibition grounds is manned by a
paramedic from 26th to 28th July 2011.
The central phone nr. is 00 49/2 21/821-26 06.
Press and PR
In 2011 once again, RDA-Workshop offers the following services
for your advertising and PR work before and during the event.
Phone nr. for the private medical emergency service is:
00 49/2 21/1 92 42.
Press diary
All events which could be of interest to journalists (e.g. press conferences, raffles and draws, „events“ at your stand etc.) will be
announced in the press diary.
Next chemist: “Löwenapotheke”, Deutzer Freiheit 70,
Phone: 00 49/2 21/81 12 97.
Floral decorations
You can purchase flowers for decoration during the erection
phase at the flower stand in the entrance area to hall 10.
Additional stand wording
During the trade-fair, you can order additional stand wording (in
limited quantities) in the wording studio in hall 10.1. Information
and forms are available in the Workshop management office in
the entrance foyer on the 1st floor. Please submit your order in
good time.
The Copy Shop is in the entrance foyer on the first floor. Here you
can have copies made and also send faxes. Koelnmesse offers you
the possibility of an internet access with the high-speed WirelessLan network of NetCologne. The corresponding access data can
be procured in the Copy Shop (entrance foyer, first floor).
You can receive or send E-Mails free of charge at the Info Points,
again in the entrance foyer on the first floor.
There is a Cash machine in the entrance area on the ground floor.
SENDING BROCHURES AND ADVERTISING MATERIAL
Please do not send any brochures and advertising materials to
RDA-Workshop GmbH in Cologne.
There are absolutely no storage possibilities or transport facilities
for bringing such materials to the trade-fair. If you want to have
brochures or advertising material sent to your stand, please contact the following transport companies:
Schenker Deutschland AG
Messeallee, D-50679 Köln
Phone: +49 / (0)2 21 / 9 81 31-0
Fax: +49 / (0)2 21 / 9 81 31-88 90
[email protected] / www.schenkerfairs.de
Kühne + Nagel (AG & Co.) KG, KN Expo Service
Messeallee Nord, D-50679 Köln
Phone: +49 / (0)2 21 / 2 84 92-40
Fax: +49 / (0)2 21 / 2 84 92-43
[email protected] / www.kuehne-nagel.com
SUSPENDING THINGS FROM THE CEILINGS
For suspending things from the ceilings, please contact:
Neumann & Müller GmbH & Co. KG
Deutz-Mülheimer-Str. 30, D-50679 Köln
Phone: +49-(0)221-98 52 97-250
Fax: +49-(0)221-98 52 97-222
[email protected]
www.neumannmueller.com/standorte/koeln
Inform us in a good time by e-mail about your events, the location, the time of day e.g.: [email protected]
The press diary will be sent to all the trade press before the RDAWorkshop. The closing date is 5th July 2011. Any announcements
received after this can only be included in the updates which will
be published in the evening before each of the three trade-fair
days.
Press conferences
Various rooms of different sizes can be used for a fee to hold your
press conferences, after checking the dates in advance. Catering
and technical aids will also be charged as stated in your order.
Self-catering is not allowed because of the catering laws. We can
naturally also arrange for you to use other rooms if you so require. A collection of addresses for your advertising is available
free of charge on request.
More information available by:
RDA-Workshop press office
Phone: +49/(0)2 21/12 04 48
Telefax: +49/(0)2 21/13 79 29
Please remember
Journalists are always under pressure! Only invite them to a press
conference if this is really justified by the events and topics (hold
a press conference for example to introduce someone of celebrity status; refrain from holding a press conference if the topic
can be presented in a press folder or during individual talks). In
view of the lack of time, keep your press conference to just 45 minutes, and don’t hold it outside the exhibition grounds.
Press releases
Texts intended for press releases and submitted to the RDAWorkshop press office by 5th July 2011 will be checked by our
journalists, revised where necessary and then printed in the daily
trade-fair press bulletins.
You can tell the press office any urgent news on the first and second day of the event; these will be printed if possible.
You can place individual press infos or press folders in the stands
in the press club. However, the press office reserves the right to
reject any purely or primarily advertising materials.
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We lo
in Cologne!
Organizer
RDA-Workshop
Touristik-Service GmbH
Hohenstaufenring 47-51
D-50674 Köln
Phone: +49-(0)221-12 04 48
Telefax: +49-(0)221-13 79 29
E-Mail: [email protected]
Internet: www.rda-workshop.de
Bank details:
RDA-Workshop
Touristik-Service GmbH
Commerzbank AG (ex Dresdner Bank)
Account-nr.: 0872 439 800
Sort code: 370 800 40
IBAN: DE20 3708 0040 0872 4398 00
SWIFT: DRESDEFF370

0049/(0)2 21/13 79 29

Transcription

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