Newsletter

SUMMER 2015
Volume 20 Issue 3
Newsletter
An Organization Providing Opportunities and Resources for Professional Development
and Continuing Education.
Happy Summer everyone! Isn’t this a
great time of year? A time to be outdoors, enjoying the wonders of nature,
bright sunshine, warm breezes, and
hopefully all of us are embracing quality
time with family and friends. I know
many of our municipalities have suffered
different degrees of flooding, damaging
winds and tornadoes. Our thoughts are
with those who have suffered consequences of these weather events.
Let me begin by introducing myself for
those who I have not met or spoken
with. I am City Clerk for the City of Raymore and have enjoyed my employment
here for 21 years. I have held several
positions within the City in different departments. I was appointed Deputy City
Clerk in 2001 then named as City Clerk in
2008 after our prior City Clerk retired.
My passion is public service. I have a
wonderful husband, Jon, two amazing
children and three adorable grandchildren. Oh, the loves of my life!
Did you know that our association has
spent over $12,000 in 2012-2013; nearly
$20,000 in 2013-2014; and almost
$33,000 in 2014-2015 for speaker fees
and expenses to provide high quality,
professional speakers and advanced educational sessions for our members? All
I can say is WOW, we have been listening to our members’ requests for expanded education! The Association and
Education Committee have succeeded
expectations in planning and offering
professional educational sessions.
In May, I traveled to the annual IIMC
conference in Hartford, Connecticut and
participated in the parade of flags cere-
mony representing the State of Missouri. IIMC takes this ceremony as serious business! What a great experience
overall. This month I visited our Eastern
Division clerks at their division meeting
in Troy, then traveled further east to
Grafton, Illinois to attend IIMC’s Region
VII meeting.
This year the Executive Board and Committee chairs will be off to a running
start.
During our Executive Board
meeting held on June 20 in Columbia:

The Education Committee finalized
our sessions for the Missouri Municipal League (MML) conference in
Kansas City this year and is near finalizing our Fall regionals. The Master Academy at MML will consist of
our first MoCCFOA Athenian Dialogue. I truly enjoyed participating
in a dialogue at our Region VII
meeting in 2013. I hope everyone
participates in this unique experience.

The Technology Committee has
made great strides of the design of
our new website hosted by Revize.
I’m excited that pages will be available for not only committees to provide information, but each division
will have their own pages to reach
out and provide communications to
members. I know many clerks are
benefiting from the MML Listserve.
As most know, this was developed in
response to our members’ requests
to be able to get quick answers to
our everyday questions.

The Strategic Plan Committee has
(Continued on page 2)
From
the Desk
of the
President
Jeanie Woerner
MoCCFOA President
2
Volume 20 Issue 3
SUMMER 2015
Newsletter
lead and now, all members can
place orders for shirts that can be
worn at professional events. Orders are now due by August 14th. If
you have questions, contact Octavia for more information.
(Continued from page 1)
BIG goals this year. The Strategic
Plan Committee and myself have
asked the Bylaws Committee and
the Executive Board to refrain from
amendments (other than pertinent
amendments). This will allow for a
complete update of our plan, a review of the Bylaws to extract certain information that should not be
contained in a “constitutional” document, but outlined in a policy/
procedural manual to more efficiently and effectively guide our
organization. This should reduce
the number of amendments to our
bylaws. Denise Chisum, Chair, has
set a strict schedule. We hope to
have formal documents presented
to the membership for approval in
March 2016.




The Certification Committee voiced
concerns regarding the retention of
certification applications. Supporting documents to the application contain certain confidential/
personal information. The Board
approved the destruction of applications and supporting documents
by means of shredding, after a period of one year from submission.
(Clerks- be mindful that you should
keep your own copy of all information submitted to the Committee.)
Based on interest displayed in the
shirts the Eastern Division wore at
the 2015 Spring Institute bearing
the MoCCFOA logo, Octavia
Pittman/Brentwood has taken the

The Silent Auction will be held during the MML conference in Kansas
City this year. There is a slightly
shorter time frame for this event.
The booth will be open on Sunday
before the opening reception and
will end Monday afternoon. If you
can offer items for the auction, the
Committee would be greatly appreciative. Contact Erica Hill/Raymore
or Tami Love/Grain Valley.
Barbara Hogelin/Joplin had requested the Executive Board consider funding a scholarship to the
2016 IIMC conference in Omaha,
Nebraska. The Executive Board
had extensive discussion and by
unanimous vote, a budget amendment will be presented to the
membership at the general business meeting at MML to provide for
two scholarships. The first scholarship is for an active member and
will cover the cost of full conference registration. The second
scholarship is for a first time
attendee to cover the cost of the
full conference registration fee and
five nights hotel expenses. Award
of the scholarships will be determined by the Scholarship Committee.
One minor change to the Bylaws
(Continued on page 3)
2015—2016
Executive Board
 Jeanie Woerner—President
 Betty Montaño—President Elect
 Leesa Ross—Secretary
 Maribeth Matney—Treasurer
 Gayle Conrad—Past President
Inside this issue:
Meet the City of Hannibal
4
IIMC News
5
MML News
9
Silent Auction
11
In the News
14
Committee Updates
17
Division News
21
A Special Message
25
Inspiration
26
3
SUMMER 2015
Volume 20 Issue 3
Newsletter
(Continued from page 2)
will be presented for membership approval at the
general business meeting at MML. That change is to
correct a scrivener’s error in Standing Rule #6 to correctly reflect the award of 26 scholarships.
Following the Executive Board meeting we held our annual retreat. Goals of all committees from the prior year
were identified as completed or ongoing. Good, productive and healthy discussions occurred and new goals for
each committee were established for the upcoming year.
Each Committee Chair and their members were asked for
full commitment and participation. Also, each Committee was asked to be proactive by providing information on the committee pages of the new website
when available.
Many goals were established for the Committees. Main
goals for the following committees provided below:

Newsletter - Include new mission statement of the
association in the newsletters.

Nominating - Revise the application form and increase distribution of the announcement soliciting
those interested in becoming an officer.

Outstanding Clerk - Provide press releases not only
to municipalities, but chamber of commerces and
newspapers.

Oversight - Provide reports and findings on the website for members.

Public Relations - Explore the costs of providing a
video slideshow during breaks or at lunch during
Spring Institute providing names of certification recipients.

Life Member - “A Circle of Friends”-Increase communication of attendees at banquet to Division Directors and Division Presidents; request the Budget and
Finance Committee to add funds for expenses of the
hospitality room held before the banquet, to the
budget.

Audit - Provide quarterly reports to the Executive
Board with full disclosure to members.

Budget and Finance - Offer payment of annual dues
on the website for the 2016 renewal.

Bylaws - Work with the Strategic Plan Committee to
review our Bylaws and identify those areas better
served in a policy manual.
Scholarship - Provide scholarship recipient names to
the MSU Education Director.

Technology - Completion of the transition to the new
website.


Certification - Enhance media and city officials notification of certifications.

Education - Explore roundtable discussion during
Spring Institute during lunches. (roundtable discussions do not meet the educational guidelines of IIMC)

Historian - Develop a record retention manual for
the organization; proceed with the microfilm of permanent records.

Legislative - Work closely with the MML Director to
provide legislative activity to the membership using
the MML listserve and newsletter articles.

Mentoring/Membership - Keep in contact with the
Treasurer to learn of new members.
I am so excited for an action packed, goal accomplishing
year! Please, please commit to being proactive in our
organization by making this challenge your personal goal.
We can only succeed as a united group with input from
everyone. I, as well as the entire Executive Board, welcome your ideas and suggestions.
May we seek God to support us through our trials and
tribulations and ask for God to join with us in celebration
of our accomplishments. God Bless and see you soon!
Jeanie Woerner
MoCCFOA President
City of Raymore
4
Meet the City of…Hannibal!!
Submitted By: Sheri Thacker, Assistant City Clerk for Independence, Western Division
Summer, 2015
Located along the Mississippi River about 100 miles north of St.
Louis, Hannibal, also called “America’s Hometown,” is home to
more than 17,000 people. The City was incorporated in 1845 during a time when it was popular as a docking port and commercial
center because of its location by the river. Hannibal now has a
Home Rule Charter form of government. Angelica Vance is the
City Clerk, and the Mayor is Roy Hark. One councilman serves in
each of the six wards. A lot of us know one reason why this city is
famous…author Samuel Clemens, also known as Mark Twain!
People still visit his boyhood home and the Becky Thatcher house.
Of course, other things in the city are named after Mark Twain. If
you’ve ever thought about riding on a riverboat, head to Hannibal! The triple deck Mark Twain Riverboat provides tours with
commentary. Another option is to eat dinner and enjoy the live
entertainment during a two-hour tour. You certainly can’t have
fun like that in many cities in Missouri. Are you a fan of caves?
Hannibal is also known for the Mark Twain Cave Complex and
Cameron Cave. With tours, snacks, crafts, wines and shows, the
caves provide multiple ways to pass the time! If you like outdoor
activities, Hannibal has more than 20 parks, including the serene
Riverview Park. This park seems like a prime location for a nice
retreat, since it has 465 acres of natural wooded land, walking
trails, picnic tables and great views of the Mississippi River. Book
lovers will appreciate Hannibal’s library. In late 1889, Hannibal
opened the doors to what became the first “free” public library in
the State of Missouri. It was originally housed on the 2 nd floor of
the Park Theater and contained over 3,800 books. Today, the
beautiful Garth Memorial Library is located at the corner of 5th
and Church after its opening in 1902, and it has over 83,000
items. For a unique and fun way to travel around the city, catch
the Hannibal Trolley! It’s even available for special events. The
Hannibal Regional Airport is also a feature of the area. Along with
serving businesses and medical emergency services, it hosts Barron Aviation and Rapid Descent, which offer flight training, airplane rides and skydiving! Like many cities in Missouri, Hannibal’s
historic downtown area is lined with great places to eat and shop.
Also, different events, such as the Mark Twain Corvette Club AllCorvette Show, are held throughout the year here. There are so
many things to see and do in Hannibal that they definitely can’t
all be listed in this article. So, go experience this city for yourself!
You can stay up-to-date on the great things happening in Hannibal
by
going
to
www.hannibal-mo.gov
and
www.visithannibal.com.
Hannibal Library
Hannibal Trolley
Hannibal Riverboat
Would you like your fellow clerks to learn more about YOUR city? Send an email to [email protected] to
let me know!
5
Volume 20 Issue 3
IIMC News
Artist:: Peter Durand
The 69th IIMC Annual Conference was held in
Hartford, Connecticut this year.
This year’s IIMC Conference, with the theme “Seasons Change and So Do We!”, was the
first four day conference for IIMC. The Conference began on Sunday, May 17th, with Athenian Leadership Dialogues & Advanced Academy Sessions being
held on both Saturday and Sunday. The President’s Opening
Reception was held on Sunday, May 17th from 7 pm to
9 pm in the Exhibit Hall with Mark Twain as a special
guest along with other artists.
Jeanie Woerner, MoCCFOA
President in the Parade of
Flags
On Monday, May 18th, the Opening Ceremony began
at 7:30 a.m. with the Parade of Flags, U.S. Flag Presentation and the Hartford Police Department served as
Color Guard. Our President Jeanie Woerner proudly
carried the Missouri Flag into the conference hall along
with delegates representing other states and countries
including Belgium, Bulgaria, South Africa, Canada, England, Scotland, the Netherlands, Israel and Bermuda; a
delegate from Macedonia also attended for the first Brenda Cirtin receives The
time this year. Each Country’s National Anthem was Honorary Membership Award
at the Opening Ceremony
played in conjunction with a slide show picturing high(Continued on page 6)
6
(Continued from page 5)
lights of their culture and country.
During the ceremony, IIMC Past President Brenda Cirtin from Springfield, Missouri, was presented with the Honorary
Membership Award. Brenda is retiring in August after 22 years with Springfield and 27 years as a City Clerk. (See a
special message from Brenda on page 25) The opening ceremony ended with a special presentation by comedian
Juston McKinney.
This year’s All-Conference Event featured a Roaring ‘20s theme and was held in the landmark Marquee in The Gershon Fox Ballroom and the Mezzanine Lounge.
A new Board of Directors and Vice President were sworn in at the Annual Business meeting on Wednesday morning
and the revised, proposed Constitution was presented to the attendees and is being voted on by the entire IIMC
Membership.
As it does every year, the Conference ended with the Annual Reception and Banquet highlighting the week and having
one more chance to say goodbye to old and new friends.
See more pictures and news on the conference and about the IIMC by visiting www.iimc.com.
CONGRATULATIONS! GREAT JOB!
The following Missouri City Clerks have earned the prestigious Certified Municipal Clerk (CMC)
designation from the International Institute of Muncipal Clerks:
Dale Duvall, City Clerk for the City of Willard
Vickie Hass, City Clerk for the City of Chesterfield
Jaime Rehmsmeyer, City Clerk for the City of Grain Valley
The CMC designation program is designed to enhance the job performance of the Clerk in small
and large municipalities. To earn the CMC designation, a Municipal Clerk must attend extensive
education programs. The designation also requires pertinent experience in a municipality. The
program prepares the participants to meet the challenges of the complex role of the municipal
clerks by providing them with quality education in partnership with 47 institutions of higher learning.
7
Volume 20 Issue 3
IIMC News Continued
CONGRATULATIONS LISA WESTFALL FOR EARNING
YOUR MASTER MUNICIPAL CLERK DESIGNATION!
06/01/2015
Susan D. Lane
Missouri City Clerks & Finance Officers Association
Dear News Editor,
I am pleased to inform you that as of today, the following individual has earned the prestigious Master Municipal Clerk (MMC) designation from the International Institute of Municipal Clerks (IIMC):
Lisa Westfall, MMC - City Clerk/Court Administrator - City of Branson, MO.
The MMC is one of the two professional designations granted by IIMC. To qualify for entrance into the Master Municipal Clerk Academy (MMCA), which prepares participants for achieving the MMC status, one must
have earned the CMC designation. To earn the CMC designation, a Municipal Clerk must attend extensive
education programs. The designation also requires pertinent experience in a municipality. The program prepares the participants to meet the challenges of the complex role of the Municipal Clerk by providing them
with quality education in partnership with 47 institutions of higher learning.
The MMCA is an advanced continuing education program that prepares participants to perform more complex municipal duties. The program has an extensive and rigorous educational component, a professional
and social contributions component, and a commitment to lifelong learning. The Academy members must
demonstrate that they have actively pursued educational and professional activities and have remained informed of current socio-political, cultural, and economic issues that affect local governments and municipalities.
Founded in 1947, IIMC is a professional association with more than 10,000 members in the US, Canada
and 15 other countries. IIMC’s primary goal is to actively promote the continuing education and professional
development of municipal clerks through extensive education programs, certification, recertification, publications, networking, annual conferences and research. IIMC also engages in municipal research administration, enhances critical professional skill development and fosters a spirit of mutual assistance and good fellowship among municipal clerks around the globe. IIMC is governed by a 26-member Board of Directors.
For more information please visit our website at www.iimc.com or contact us at [email protected] or 909-9444162.
Sincerely,
Ashley DiBlasi
Certification Manager
[email protected]
8
Volume 20 Issue 3
IIMC News Continued
2016 IIMC Conference
The 2015 IIMC Conference is barely over but IIMC is already gearing up for the 2016 conference in OMAHA,
NEBRASKA. For those of us in Missouri, Omaha is within a day’s drive and car-pooling would be a viable
option. Please start thinking about attending this worth-while conference.
Potential IIMC Conference in St. Louis
The MoCCFOA Board of Directors approved the submittal of a bid for St. Louis to be the host city for the
2020 IIMC conference. Although 2020 sounds like a long time away, hosting a conference requires a lot of
time and preparation. The IIMC Board of Directors will be voting on bids from different cities at the November mid-year Board meeting and an announcement will be made after the meeting – or during the
meeting if St. Louis is successful!!!
IIMC Official Voting Ballot for Proposed Constitution
IIMC's Official Voting Ballot for the Proposed Constitution was e-mailed to members June 18, 2015. If you
have not voted, please be sure to check your email inbox and spam to locate. If you cannot locate your
voting ballot, another reminder will be sent on July 20, 2015. The deadline to vote is August 20, 2015. Do
not miss this opportunity to have a voice.
June-July e-News Digest Online
The June-July IIMC e-News Digest is now available online. This is IIMC's announcement tool sharing IIMC
news, informative articles, advertisements, pictures, upcoming Association Meetings, Athenian Dialogues,
Institute Dates, and "What You Need to Know!" information. Don't miss out. Enjoy!
Resource Center
A new link has been added to the Resource Center page - http://www.iimc.com/index.aspx?NID=372
LOCAL GOVERNMENT RECORDS MANAGEMENT TECHNICAL BULLETINS
NAGARA and the International Institute of Municipal Clerks (IIMC) recently released a series of archives
and records administration bulletins, with support from a grant from NHPRC to the Municipal Clerks
Education Foundation. MCEF is a non-profit partner of IIMC whose mission is to train municipal clerks
to be more proficient in providing the services needed in their communities. The target audience for
these bulletins is local and county government officials who have limited resources available to obtain
training. Get your free series of bulletins today! http://nagara.org/content.php?page=Publications
Research/Resource Committee
The IIMC Research-Resource Committee is a great resource for members. If a member has a question
and needs a quick answer they may submit their question to the committee and the committee members will respond quickly with solutions. http://www.iimc.com/index.aspx?nid=366
9
MML News
Volume 20 Issue 3
REGISTER NOW FOR MML’S 2015 ANNUAL CONFERENCE
Kansas City, Missouri, on September 20—23, 2015
Some Conference Highlights include:
CCFOA ADVANCED ACADEMY - “Athenian Dialogue” - Dialogues are conversations that go beyond the usual
knowledge recall and application process familiar to all municipal clerks in training seminars. They are unique because
they explore leadership principles and practices, drawing on the insights contained in the book 5 Days at Memorial. (The Academy is open to all conference attendees; registration is through the Missouri State University - Outreach.
For registration or questions contact Belinda Davis at 417-836-6866 or email [email protected]. Registration
fee is $100. Attendees will need to purchase and read the book “5 Days at Memorial” prior to the workshop.) See
the flyer on page 10 for more information.
2015 MML Scholarship Golf Outing: Join us for the MML Scholarship Golf Outing on Sunday, Sept. 20. The four-person
scramble will be held at the Tiffany Greens Golf Club in Kansas City, Missouri. Proceeds benefit the scholarship program established by the MML Board of Directors to assist those employed in municipal government with furthering
their education. Separate registration required. More information and registration here!
Pre-Conference Worskshop: "Political Ethics and Public Values" Professor Wally Siewert, Director, Center for Ethics in
Public Life, University of Missouri-St.Louis.
Monday Night Reception: The Missouri Municipal League is hosting a special Monday night event at the National
World War I Museum in downtown Kansas City on Monday, Sept. 21, 5:30 - 8 p.m. This event will feature heavy hors
d'oeuvres, drinks, and admission to tour the Museum. This is event is limited to 300 persons.
Tuesday General Session Keynote Speaker: Kristy Dalton "GovGirl," CEO, Government Social Media.
Tuesday Evening Annual Banquet: Reception at 6 p.m., Entertainment - The Diverse Trio. Banquet at 7
p.m., Entertainment - McFaddan Brothers.
10
11
Volume 20 Issue 3
It is time for the MOCCFOA to hold its annual Silent Auction on September 20-21 at the Missouri Municipal League Conference, September 20-23, 2015. All proceeds from the auction
are used to help City Clerks and Finance Officers attend conferences throughout the year.
We need you! Please help our cause by donating items for the auction. Nothing is too large or
too small! CLICK HERE for the SILENT AUCTION DONATION FORM we will be using to help us
keep track of all donations.
Any questions can be directed to the Silent Auction Ad-Hoc Committee:
Erica Hill (co-chair)
Tami Love (co-chair)
Jodi Schneider
Marcella McCoy
Becky Schimmel
Deanna Jones
Ruth Bocchino
Susan Lane
(816) 892-3012
(816) 8476212
(636) 462-7609
(816) 230-5577
(816) 316-4811
(314) 400-3756
(816) 423-4096
(636) 379-5503
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
12
MML News Continued
Online
Training Opportunities
2015
Legislative
Session
Bills of Interest to Municipal Officials that Passed
Did you know that the Missouri Municipal League,
through its partnership with Strategic Government
(Bills without a specified effective date or emergency
Resources (SGR), offers members access to quality,
clause will go into effect on August 28, 2015)
online training? Many of these classes can be applied toCreek”
MML’sBill
Municipal Governance Institute (MGI)
“Mack’s
where you can become
Certified
Municipal
CCS/HCS/SS/SCS/SB
5 was aTruly
Agreed
To and Official.
Finally
Passed and is now on the Governor’s desk. The Governor
ordersign
to take
theinto
classes,
youbill
willfurther
first need
crewillInlikely
the bill
law. This
limitstomuate an
account
SGR.
classes
cost
$19.95,
nicipal
revenue
fromwith
traffic
fines,Most
mandates
new
municipal
court
procedures
and
strict
financial
reporting
requirebut you can also get complete access to all SGR clasments.
Municipalities
prohibited
receiving
more
ses for
$99. MMLarealso
offers afrom
Missouri
Sunshine
than
20
percent
of
their
general
operating
funds
from
miLaw Class for $30.00.
nor traffic violations. For municipalities in St. Louis County,
theVisit
threshold
is 12.5 percent
of their
general
revenue.
www.mocities.com
today
for more
information.
“Excess” revenue must be sent to the Missouri Department of Revenue. Municipalities in St. Louis County are
subject to a state-mandated disincorporation referendum
if they do not meet twelve operating standards within
three years.
A lot of misinformation, distorted facts and derogatory
comments about municipalities were expressed publicly by
those in support of this legislation. This was a case of municipal bashing at its worst. The rhetoric from supporters
will harm the reputation of all hard-working Missouri officials for years to come. It was disheartening to hear.
Urban Agricultural Zones (UAZ)
HCS/SS/SCS/SB 12 adds a definition for "mobile unit" and
modifies the definition of "processing UAZ" to include produce. Under this act, any local sales tax revenue received
from the sale of agricultural products sold by a mobile unit
associated with a vending UAZ shall be deposited into the
Urban Agricultural Zone Fund. Fund moneys shall be split
evenly between school districts providing certain curriculum and municipalities for UAZ improvements. Municipalities allocation of fund moneys shall be based upon the municipality's percentage of local sales tax revenues deposited into the fund. (Section 262.900 RSMo)
Sales Tax Exemption for Commercial Laundries
SB 20 creates a state and local sales and use tax exemption
for material, machinery, and energy used by commercial
laundries in treating or cleaning textiles. The facility must
process at least 500 pounds per hour and 60,000 pounds
per week to qualify for the exemption.
Volume 20 Issue 3
Sales Tax Exemptions For Data Storage Centers
SB 149 provides state and local sales and use tax exemptions for all machinery, equipment, computers, electrical
energy, gas, water and other utilities, including telecommunication and internet services, used in new data storage
center facilities. The act also provides a state and local
sales and use tax exemption for purchases of tangible personal property for the construction of a new data storage
center facility. In order to receive the sales tax exemption
provided for new data storage center facilities, an application must be made to the Department of Economic Development for certification. Such application must show that
the project will result in at least $25 million of new facility
investment and create at least 10 new jobs with wages of
at least 150 percent of the county average wage over a
three-year period.
Solid Waste Management Districts
SB 445 establishes:
 conflict of interest criteria for solid waste management district board members.
 allocated district moneys remaining at the fiscal year
due to inadequate grant applications shall be reallocated for grant applications in subsequent years and
projects other than district operations.
 district moneys remaining after five years shall return
to the Solid Waste Management Fund.
 An extension of the moratorium on increasing the
sanitary landfill tipping fee, the demolition landfill
tipping fee, and the transfer station tipping fee is set
to expire in 2017. Current moratorium expires in
2017.
 Changes the composition of the Solid Waste Advisory
Board
Election
SS SCS HCS#2 HB 63 re-enacts a statute that was repealed
last year exempting municipalities from the requirement
to hold primary elections and candidates to file affidavit
with the Missouri Department of Revenue.
Tax Study Commission
SS HB 384 establishes the Study Commission on State Tax
Policy. The public hearings will be in different geographic
regions of the state. The commission must study the tax
structure, identify the strengths and weaknesses, investi(Continued on page 13)
13
MML News Continued
(Continued from page 12)
gate ways to improve the policy and provide recommendations on the tax policy to the General Assembly. Municipalities will have a representative on the
Commission.
Sales Tax Holiday
SS SCS HCS HBs 517 & 754 adds a graphing calculator
with a taxable value of $150 or less to the list of items
that are exempt from sales tax during the annual sales
tax holiday for school supplies and lowers the amount
allowed for personal computers or computer peripheral
devices from $3,500 to $1,500.
Plastic Bags and Minimum Wage
SS#2 HCS HB 722 prohibits banning or placing a fee on
the use of plastic bags and prohibits municipalities from
establishing a citywide minimum wage that is higher than
the state or federal minimum wage. This bill will not preempt any municipal minimum wage laws enacted prior
to August 28, 2015.
PETITION AUDIT LAW REVISIONS … Gov. Jay Nixon
signed Senate Bill 87 (SB 87) into law on June 30. Supported by the Missouri Municipal League, SB 87 clarified
several ambiguous provisions of Missouri’s petition audit
law. Current law allows anyone, no matter where they
reside, to initiate and circulate a petition for a state audit
of a municipality. There is also no limit of time in which
signatures can be gathered. A petition is active until the
requisite number of signatures is collected, even if it
takes several years.
Beginning Aug. 28 of this year, any petition audit request
to the Missouri State Auditor must be submitted by a
person who is a resident or property owner within the
Key Legislative
Contact Information
House Leadership
Senate Leadership
House Committees
Senate Committees
House Members
Senate Members
Volume 20 Issue 3
political subdivision where the audit is being requested.
The petition circulators will have one year to gather the
required signatures. Also, petition signers may remove
their signature from a petition by delivering a sworn
statement to that effect to the State Auditor within 10
days of the receipt of the signed petition by the State
Auditor.
SB 87 made needed changes to the petition audit statute. We appreciate Sen. Emery’s and Rep. Bondon’s
effort in getting this bill passed this session. Please take
time to thank both legislators for their assistance and
work on this legislation.
MANUAL FOR
NEWLY ELECTED OFFICIALS
The League staff has completed revisions to
the League’s technical bulletin Manual For
Newly Elected Officials. The 85-page booklet provides an overview of city government
in Missouri with emphasis on the duties,
powers and roles of elected officials. Copies
of the manual are available on the League
website and are free to members (https://
mocities.site-ym.com/store/
ViewProduct.aspx?id=1540128 - members
must be logged into download for
free). The League wishes to thank attorney
Mel Gilbert, assistant city manager Joan
Jadali of Webster Groves, and finance director John Adams of Kirkwood for their assistance in reviewing the manual.
The Missouri Municipal League provides a united voice for
municipalities across Missouri. Founded in 1934, MML now
serves more than 670 municipalities with training, resources
and legislative advocacy for local government success. Learn
more at www.mocities.com.
14
Volume 20 Issue 3
In The News
Remarks by Gov. Nixon in signing Senate Bill 5
Municipal Court Reform Legislation
Good afternoon. I want to thank everyone who has joined
us here today – including many members of the legislature from here in St. Louis and around the state.
Today, we are a united in a shared purpose – to confront
a shared challenge: That some of the very people our justice system is supposed to defend – the poor, the disenfranchised, the powerless – don’t believe that they can
get a fair shake in our municipal court system.
For the vast majority of Missourians, their first encounter
with the courts is with a municipal court. When the practices of a municipal court fail the basic tests of fairness
and equality – those failings reflect on our entire judicial
system.
history.
This landmark legislation will return our municipal courts
to their intended purpose: serving our citizens and protecting the public.
It reflects the resolve of every day, hard-working Missourians from all walks of life … Republicans and Democrats
… rich and poor ... black and white … rural and urban ....
to bend the arc of history toward justice.
People of faith and good will, committed to moving beyond protest and discord, to make our laws, our courts
and our government better … for the sake of us all.
I called for municipal court reform in my State of the
State address in January, and in March I spoke to the Missouri Bar about the urgent need to rein in a system that
too often profited from its most vulnerable citizens:

When people’s faith in our most basic institutions is shaken, that hurts everyone.

Without trust, the fabric of our communities frays. Human dignity suffers. And public safety erodes.

But throughout our nation’s history, democracy has
cleared a path for progress.

Democracy is both a means and an end – a process and a
goal.
It demands accountability to its founding principles. It
demands reform of institutions that impede the pursuit of
a more perfect union.
And in the face of doubt and fear, democracy is a wellspring of hope and courage.
Its enduring strength stems from the power of ordinary
citizens working together to change our government and
our institutions for the better, guided by our bedrock values: justice, liberty, equality, accountability and respect
for the rule of law.
Making things better is what brings us all here today – as I
proudly sign into law Senate Bill 5, the most comprehensive and sweeping municipal court reform bill in Missouri
A citizen arrested, jailed, and fined more than a thousand dollars for two parking tickets she received in
2007;
A 67-year old woman arrested after failing to pay a
trash removal citation;
Indigent defendants trapped in a downward spiral to
financial ruin, with fines, fees and punishments far
out of proportion to their initial offenses;
Courageous and dedicated law enforcement officers
diverted from pressing public safety needs and reduced to filling ticket quotas—being treated as profit
centers rather than professionals called to serve and
protect.
It’s been reported that while the 90 municipalities in St.
Louis County accounted for only 11 percent of Missouri’s
population, they brought in 34 percent of all municipal
court fines and fees statewide.
Now, we all believe in personal responsibility and following the law. But it’s a two-way street, and the courts
have a responsibility as well: to operate fairly ... Transparently ... and ethically.
Instead, some municipal courts were operating to raise
revenue rather than to serve justice – and often doing so
(Continued on page 15)
15
Volume 20 Issue 3
In The News Continued
(Continued from page 14)
minor traffic violations.
on the backs of those who were least able to pay.
For example, capping the amount of fines and costs per
violation; curbing modern-day debtors prisons for things
like broken tail lights; and requiring consideration of people’s ability to pay and alternatives to jail and excessive
fines such as community service.
Friends, our court system exists to protect the safety of
our citizens, not profit from them.
That’s why, to address these challenges, I called for a
comprehensive approach that not only dealt with how
much money municipal courts were bringing in – but also
improved how these courts were operating, by establishing new standards for accountability, transparency and
fairness.
Over the past six months, my staff and I worked closely
with members of the legislature to craft language that
achieves these goals.
In the end, Senate Bill 5 accomplishes all of this: eliminating the profit motive pursued by some municipalities
through their courts and reforming the municipal justice
system to ensure that all citizens receive due process and
equal protection under the law.
These reforms are important and they are far-reaching,
so let me take a moment to outline this bill’s major provisions.
First, Senate Bill 5 substantially lowers the percentage of
revenue that any county, city, town or village can take in
from minor traffic violations, clarifies enforcement procedures, and requires transparent auditing and reporting to
the state.
And importantly, unlike current law - this bill has real
teeth.
Governments that don’t comply risk having all their pending municipal cases reassigned to circuit court, losing
court and sales tax revenue, and even being forced to
disincorporate.
That means, under this bill, cops will stop being revenue
agents and go back to being cops – investigating crimes,
protecting the public and keeping dangerous criminals off
the streets.
Senate Bill 5 also improves the fairness of municipal
courts in a number of important ways when it comes to
In addition, Senate Bill 5 requires municipal courts to
comply with higher standards of judicial procedure.
These reforms – like ensuring that those in custody have
the opportunity to be heard by a judge in a timely manner and that courts are held in locations that can accommodate the public -- will help guarantee every citizen due
process and equal protection under the law.
The law also directs the Missouri Supreme Court to continue to develop rules regarding conflict of interest for
municipal prosecutors, defense attorneys and judges.
This is important, because when a lawyer is the prosecutor in one municipality one day, and the judge in the
neighboring town the next – that undermines the public’s
confidence in the fairness of the judicial system as a
whole.
In addition, for cities in St. Louis County, Senate Bill 5 establishes common-sense, minimum standards – like preparing a balanced budget – that all 90 of its municipalities
must meet in order to ensure public accountability, transparency and a basic level of service taxpayers should expect.
Now let’s talk about police departments.
Our law enforcement officers are brave, dedicated men
and women who put their own lives on the line to protect
the lives of others. They have earned our respect and our
gratitude for the difficult work they do – and they deserve
clear guidelines and training to keep themselves and their
communities safe.
Senate Bill 5 will require municipal police departments in
St. Louis County to have clear policies in place regarding
pursuits and the use of force.
(Continued on page 16)
16
Volume 20 Issue 3
In The News Continued
(Continued from page 15)
Currently, only 14 of St. Louis County’s 62 municipal police departments have earned accreditation.
Gov. Nixon vetoes bill that would revoke A+ scholarships from eligible
students
July 11, 2015
Within six years, every municipal police department in St.
Louis County will have to be certified to ensure they meet
rigorous operational standards.
In conclusion, I want to thank a number of individuals and
groups that championed and advocated for these reforms
– among them, many legislators who we worked very
closely with through every step in this process.
I also would like to recognize the contributions of the national and local NAACP for their outstanding work in exposing injustices, and offering concrete solutions.
I also want to thank the Ferguson Commission, represented here today by several of its members and its co-chairs,
the Rev. Starsky Wilson and Rich McClure. When I established this commission last fall, I entrusted it with the important work of listening to the community with open
hearts and minds, and helping lead the hard work of
change. And their work has helped bring us here today.
All Missourians – all Americans – need to have faith that
their government serves their best interests and will protect their rights. Without that faith, we have no common
cause, and cannot progress.
As we look to the future, we must constantly recommit
ourselves to the bedrock values of our democracy: Justice. Equality. Fairness. Accountability. Respect for the
rule of law.
Guided by the principles that inspired it, I will now sign
Senate Bill 5.
Over the last eleven months, we’ve all learned a great
deal about the progress we’ve made – and work still left
to do to root out injustice, and build a future of trust and
fairness for all of our citizens.
Kansas City, MO—In a speech to the National Council of
La Raza Annual Conference today, Gov. Jay Nixon announced his veto of Senate Bill 224, which would take
away the A+ scholarship eligibility of Missouri high school
students who have earned those scholarships through
their work in the classroom and the community. The A+
scholarship program, which under Gov. Nixon has expanded to include nearly every public high school in Missouri, enables qualified students to attend one of the
state’s public community colleges by covering the costs of
tuition for two years.
The bill would impact students with federal DACA
(Deferred Action for Childhood Arrival) status. Such students came into the United States before they turned 16
and meet certain guidelines established in 2012. DACA
status requires eligible individuals to be in school currently, or to have graduated from high school, or to be honorably discharged from the United States Military. It also
requires that they have not been convicted of a felony,
significant misdemeanor, or three or more misdemeanors.
“At a time when we are working to make higher education in Missouri more accessible and affordable, this bill
would have the exact opposite effect by taking away the
scholarships these students have earned through their
hard work and achievement,” Gov. Nixon said. “These
students have worked hard, played by the rules and given
back to their communities. Rather than punishing them,
we should be encouraging students who are willing to
work hard both in and out of the classroom to achieve
their goals and strengthen their communities.”
Today, we’re taking another step forward together.
In his veto message, the Governor wrote that “Senate Bill
224 is a harsh measure imposed unfairly on children who
have done nothing wrong. Quite the contrary, they have
done much to be admired, in their studies, for their
schools, and on behalf of their communities. Rather than
Thank you.
rewarding them for their achievements, Senate Bill
224 singles them out for exclusion.”
The Governor’s veto message can be found here.
17
Committee Updates
Submitted by Amy Chapleau, City of Fenton
BUDGET
AND
FINANCE COMMITTEE
Maribeth Matney, Carl Junction
The Budget and Finance Committee is currently
meeting via email on a monthly basis to review the
monthly financial statements. The committee will
meet at the Missouri Municipal League Conference
in September, to review the draft budget. We have
only collected 60% of the dues budgeted for this
year. If you have not remitted your dues yet please
do so as soon as possible and reach out to all the
cities in your division to join our GREAT Association.
RETIREMENT COMMITTEE
(Circle of Friends)
Barbara Johnson, Lincoln
Gosh! We are adding several new members to our
Circle of Friends! Chris McCormick retired from the
Village of Innsbrook in June with over 10 years of
membership, Brenda Cirtin retired from the City of
Springfield with over 27 years of membership and Jo
Ann Cordsiemon retired from the City of Elsberry in
July with over 37 years of membership. Carolyn Laswell is retiring September 1st and the City of Fulton
is hosting a retirement party for her on August 28th
with over 22 years of membership. Olive Wood has
given notice to her city she will be retiring no later
than the end of the year.
If you have a division member retiring, please let me
know as soon as possible and we will get a certificate and pin ready for presentation.
Now some AWESOME news…At the Spring Retreat
the Executive Board approved the design for the
new website and the committee has begun work to
populate the website. If you have forms that need
to be updated (Scholarship, Certification, Nominating, Outstanding Clerk, etc.) please get these to
me as soon as possible so that I can begin to work
them into fillable PDF forms that will be submitted
to the correct committee chairman with the push of
a button! Also, there will be individual pages for
each Division. If your Division has not been contacted as of yet you will be shortly by one of the Technology Committee members to work with you to get
your Division page completed.
We want to showcase your city as well in our scrolling picture gallery. My dream is that clerks would
submit pictures of their cities and we could rotate
thru them. They (ReVize) suggests only using 10-15
pictures, so the rotation could be every month, every quarter, etc. whatever would work with the number of pictures we receive. Please keep in mind
when submitting a picture that the pictures will
need to be similar in size to a Facebook cover photo
(wider rather than taller). If it is larger I can resize
them to fit. Smaller photos can become distorted so
larger is better. I am accepting pictures at any time.
Our goal at this point is to have the website ready to
go live by the MML Conference in September. This is
your website, we are simply the hands that are pulling it together. We want it to be user friendly, informative and also reflect a professional image.
EDUCATION COMMITTEE
TECHNOLOGY COMMITTEE
Nici Wilson, Pleasant Hill
Renee Kingston, Camdenton
The Education Committee met on Friday, June 20 in
Columbia, prior to the Summer Retreat. We finalized the plans for the MOCCFOA sessions at
MML. We will be hosting an Athenian Dialogue for
our Master Academy on Sunday, September 20,
To start off with GREAT news…the MML List Serve is
a huge success. The clerks are using the list serve
regularly. There have been a few bumps to manage
but overall we are very pleased with the amount of
activity.
(Continued on page 18)
18
Committee Updates Continued
2015. The committee selected the book "Five Days
at Memorial". Here is a short review of the book:
*Starred Review* As the floodwaters rose after
Hurricane Katrina, patients, staff, and families who
sheltered in New Orleans’ Memorial Hospital faced
a crisis far worse than the storm itself. Without
power, an evacuation plan, or strong leadership,
caregiving became chaotic, and exhausted doctors
and nurses found it difficult to make even the simplest decisions. And, when it came to making the
hardest decisions, some of them seem to have
failed. A number of the patients deemed least likely
to survive were injected with lethal combinations of
drugs—even as the evacuation finally began in earnest. Fink, a Pulitzer Prize winner for her reporting
on Memorial in the New York Times Magazine,
offers a stunning re-creation of the storm, its aftermath, and the investigation that followed (one doctor and two nurses were charged with seconddegree murder but acquitted by a grand jury). She
evenhandedly compels readers to consider larger
questions, not just of ethics but race, resources,
history, and what constitutes the greater good,
while humanizing the countless smaller tragedies
that make up the whole. And, crucially, she provides context, relating how other hospitals fared in
similar situations. Both a breathtaking read and an
essential book for understanding how people behave in times of crisis. --Keir Graff
Registrants will need to purchase the book and read
it prior to the session. During the Master Academy
participants will conduct an in depth discussion of
the book led by Athenian Fellow Paul Craig. Mr.
Craig will also give us summary on how the Athenian Dialogues were started and their history. This
event will be open to any official as a preconference
event. The Committee is very excited to present
this session. This session will be eligible for MMC/
MPCC hours as well as CMC/MRCC hours. During
MML the Missouri Ethics Commission will present
as well as former KCPD Detective Troy Campbell
regarding Cyber Crime threats.
Work is underway for the three Fall Regional Conferences that will be held in October. The format
will remain the same with three Regionals being
held (Eastern ~ Maryland Heights-October 20-21,
Western ~ Independence-October 26-27, Southern
~ Republic-October 29-30). One day will be a master academy (MMC/MPCC hours) and the other will
be counted for CMC/MRCC hours. Based on evaluations from previous MOCCFOA events, the committee decided to provide our members with educational opportunities on Parliamentary Procedure
and a combination of in depth Sunshine Law information that will cover records request, records retention, media request, notice postings (regular
meetings, TIFF, rezoning postings, etc.) We feel
that both of these topics effect clerks from all size
cities, budgets, etc. We hope that you will be able
to join us at one of the three Regional's.
Tentative speaker recommendations and topics for
the 2016 Spring Institute were discussed. The evaluations from the 2015 institute were reviewed. The committee will meet again on September 20, 2015 during the MML conference to continue work on the Spring Institute.
SILENT AUCTION COMMITTEE
Erica Hill, Deputy City Clerk, Raymore
We will be holding a silent auction on September
20-21, during the MML Conference in Kansas City
on September 20-23. We need your donations! You
can give items to your director or division president
if you are not planning on attending the conference. Check out the flyer on page 11 for further information and a link to our donation form. For
more information, please contact Erica Hill, Deputy
City Clerk for Raymore, at 816-331-3324 or
[email protected].
Thank you!
19
SCHOLARSHIP COMMITTEE
Karen L. Hotfelder, MMC, City Clerk, New Melle
The Missouri City Clerks and Finance Officers Association, will award up to 26 scholarships for 2015-2016.
There are ten scholarships for the Annual Spring Institute, ten for the New Clerks Conference and two each
for the three Regional Conferences this fall. Applicants must be members in good standing with the Missouri
City Clerks and Finance Officers Association, and must be a City Clerk, City Treasurer, City Collector, Finance
Officer or hold a similar position. The scholarships encompass the registration fee, one-half of a single/
double occupancy room and $50 for mileage and other expenses.
Application forms are linked to this issue of the MOCCFOA Newsletter, and can also be found on the
MOCCFOA website: www.moccfoa.org. Forms will also be available from Division Directors and members of
the Scholarship Committee. Applications may be mailed, emailed or faxed to the Scholarship Chairman, and
must be received by the deadline of August 31 for the Regional Conferences; and October 31 for the New
Clerks and Spring Institute.
2015 Fall Regional Conferences
October 20-21, 2015 in Maryland Heights
October 29-30, 2015 in Republic
October 26-27, 2015 in Independence
CLICK HERE FOR THE APPLICATION
2016 New Clerks Conference & Spring Institute
(March 6-10, 2016 in Columbia)
NEW CLERKS APPLICATION
SPRING INSTITUTE APPLICATION
2015-2016 Scholarship Chairman:
Karen L. Hotfelder, MMC
City of New Melle
PO Box 114
New Melle, MO 63365
Phone: 636-828-4807, Fax: 636-828-4050
Email: [email protected]
Scholarship Committee:
Ruth Baker, Manchester (E)
Cindy Simpson, Trenton (NW)
Rebecca Deskins, Cainsville (NE)
Barbara Johnson, Lincoln (C)
Dale Duvall, Willard (SW)
Kari Standley, Bloomfield (SE)
Kim Hubbard, Harrisonville (W)
Kim Barfield, Pacific (EC)
Renee Keaton, Licking (SC)
20
New Scholarships
Available For 2016 IIMC
Conference In
Omaha, Nebraska
At the MOCCFOA Executive Retreat in June, it was decided to offer two (2) scholarships to next year’s Annual IIMC Conference in Omaha, Nebraska, for May
22-25, 2016. The first one will be for a first time
attendee and the association will pay for the registration and five (5) nights hotel expenses (recipient to
pay for transportation and food expenses).
The second one will be for registration only and will
be open to all members.
Stay Tuned For Further Information!
21
Division News
S u b m i t t e d b y Vi c k i e B r u m b a u g h , C M C , M R C C , C i t y C l e r k f o r K i r k s vi l l e
SOUTH CENTRAL DIVISION
Submitted by Sheila Matlock, MRCC, City Clerk of Mansfield
South Central Division met on Wednesday, May 27, 2015 in Willow Springs. City
Clerk, Alicia Worley hosted the meeting at the Pizza Americana. There were eight
clerks present and Kelly Wise from South Central Ozark Council of Governments
attended the meeting and relayed the status of several grants that they are working on in our area. Solid Waste Management pick-ups were also discussed with
Kelly. Our next meeting is scheduled for August 26th in West Plains at the Country
Club where representatives from Landmark Bank will be presenting some new financial packages on credit cards/debit cards and Municipal financing.
Sheila Matlock
NORTHEAST DIVISION
Submitted by Bobbie Jacques, City Clerk, La Plata
On May 13th the Northeast Missouri Division met in Shelbina, Mo., City Clerk Tim Lacy of Shelbina catered the
meal for all those in attendance everyone enjoyed the meeting and a chance to network with all those in
attendance.
EAST CENTRAL DIVISION
Submitted by Kathleen Trentmann, City Clerk, New Haven
The East Central Division held its quarterly meeting on June 17, 2015. The meeting was hosted by the City of
Union and was held at The Pasta House Co., Union, MO. President Kathleen Trentmann called the meeting to
order.
The Division approved the minutes and treasurer’s reports.
Jan Koch, Chair Audit committee, reported that the audit FY May 1, 2014-April 30, 2015 was completed electronically. All records were reconciled and found to be accurate.
Peggy Farrell, Chair Bylaws committee, proposed an amendment to the bylaws. The proposed amendment,
“The Nominating Committee shall solicit nominations from the Division membership at the December
meeting for the “Everyday Hero” award. The Committee will be responsible for the selection of the recipient
along with the letter of nomination with a brief background of the recipient due by February 1 st. This shall be
returned to the President for submittal to MoCCFOA. The changes will be voted on at our next meeting.
The cities of Park Hills and Farmington have changed divisions due to the distance of travel to attend division
meetings.
Our next quarterly business meeting will be held on September 16, 2015. The location of our meeting will be
determined at a later date.
22
Division News Continued
CENTRAL DIVISION
Submitted by Barb Johnson, City Clerk of the City of Lincoln
CENTRAL DIVISION met on June 17th at the home of Barbara Johnson in the country near Lincoln. Lincoln City
Council Board President, Janice Swearngin welcomed the clerks to her town.
President Arlene Silvey called the meeting to order. Arlene announced Rachel Kelly was presented a Willow
Tree Happiness Angel and a Central Division Life Membership Certificate, a Willow Tree Remembrance Angel
was given to Carrie Mulch due to the passing of her father and to Kay Galloway for the passing of her son.
She also told the membership that Lindsay Krumpelman and Renee Kingston had volunteer to serve on the
MoCCFOA Public Relations Committee.
Committee Chairman for the upcoming year were elected as follows:
Membership – Lindsay Krumpelman
Historian – Dorothy Urlicks
By-Laws – Diann Warner
Scholarships – Melissa O-Bannon and Jennifer Schmidt
Ad-Hoc Hospitality – Donna Barger and Tina Lomax
The office of Division Director and the by-laws pertaining to the position were adopted by the division.
A way to setup a central banking location for the division was discussed. Lindsay Krumpelman was tasked
with doing further research on the matter.
President Arlene Silvey thanked Phyllis Powell for her time spent on keeping Central Division’s web page up
to date. Phyllis is going to try to place the MoCCFOA Logo on the Central Division’s web page.
Round table discussions were held on board work sessions, airport hangar lease fees, record retention, and
public works.
The program for the meeting was given by Keith Hendrickson and Will Ayer, of the Mo. Division of Alcohol &
Tobacco Control.
The next meeting will be hosted by Renee Kingston in Camdenton at Ha-Ha-Tonka State Park on August 19th.
Olive Wood, City of Laurie, announced her pending retirement date as being no later than the end of the
year and Kim Henderson of Windsor announced she had been promoted to city administrator.
We would love to have any of you living in the center of the state as new members. You may contact Lindsay
Krumpelman in Marceline for more information. 660-376-3528 or [email protected]
Our greatest weakness lies in giving up. The most certain way to succeed is always to try just one more time. ~Thomas Jefferson
23
Division News Continued
SOUTHWEST DIVISION
Submitted by Lisa Westfall, City of Branson
The Southwest Division held their May meeting in Joplin hosted by City Clerk Barb
Hogelin. Barb presented valuable information on the Missouri Sunshine Law with
questions being answered that were submitted by City Clerks.
Officers for the 2015-16 year are President Traci Cox from Lamar; Vice President
Julie Grillone from Washburn; Secretary Bev Baker from Nevada and Treasurer Karen Rost from Marshfield. The new officers are already hard at work gearing up for
a great year of meetings and educational topics. The Southwest Division meetings
are held the last Wednesday of each month and this year’s topics include the
Affordable Care Act, Budgeting, Elections, Customer Relations, Social Media, Labor
Laws and Legislative Updates.
Lisa Westfall
Special Recognition goes out to Brenda Cirtin of Springfield who is retiring after 22
years of service to her community. She has contributed so much to the City Clerk
profession and we wish her a wonderful retirement. Thanks Brenda for all you
have done!!
EASTERN DIVISION
Submitted by Octavia Pitman, Deputy City Clerk of the City of Brentwood
Eastern Division meetings are held monthly on the third Thursday. Meetings are
held at various locations, providing our clerks an opportunity to show off their
cities. Also at each meeting we explore subjects to help educate and update our
members of those topics necessary to perform their jobs. The April meeting was
held in the City of Kirkwood and James Clark VP for the Community Outreach for
Better Family Life provided the history of the organization, programs offered and
led a discussion of the importance of reaching out to lend a helping hand in our
communities.
The May meeting was held in the City of Brentwood and Kevin O’Keefe provided a
preliminary summary of the impact SB5 will have on municipalities.
The June meeting was held in the City of Maryland Heights. At this meeting we
installed our new officers for the 2015-2016 year:
Melissa Burton (Overland) – President
Pamela Clement (O’Fallon) – Vice President
Deb Ryan (Creve Coeur) – Secretary
Susan Lane (O’Fallon) – Treasurer
Karen Robinson (Black Jack) – Director
Octavia Pitman
24
Division News Continued
NORTHWEST DIVISION
Submitted by Sheila Smail, CMC/MRCC, Maryville
The Northwest Missouri City Clerks and Financial Officers Association (NWMOCCFOA)
met Thursday, May 21, 2015, at 12:00 noon, El Mariachi’s, St. Joseph, Missouri.
Sheila Smail, Director, reported that the Executive Board Meeting and Summer Retreat
is planned for Saturday, June 20, 2015 in Columbia, Missouri at the Holiday Inn and
Suites.
Performance Plus, Dr. Maureen Holtz, presented on stretching and dealing with stress.
Sheila Smail
The next quarterly meeting will be held on Thursday, August 20, 2015, at the Big Biscuit, St. Joseph, MO, with Mike Perry, Sullivan Publications with the program.
SOUTHEAST DIVISION
Submitted by Tracy Prost, MRCC, Perryville
The Southeast Division meeting was held on Thursday, May 21, 2015, at the Osage
Center in Cape Girardeau, Missouri. Hostess for the meeting was Cape Girardeau City
Clerk Gayle Conrad.
In addition to basic business, discussion was held regarding the Spring Institute. It was
noted that the Southeast Division will be coordinating the Hospitality Room along with
the Northeast and Central Divisions in the Spring of 2016. Ideas for a theme were discussed and we think we came up with a great idea! Pam Kearbey will contact Northeast and Central to discuss their comments and ideas.
Tracy Prost
The Program Committee hopes to provide upcoming programs related to taxable
fringe benefits, 1099s, and identity theft.
Our next meeting will be held on August 20th at Chaffee.
WESTERN DIVISION
Submitted by Amy Edwards, CMC/MRCC, Platte City
The Western Division met on June 17, 2015 at Henry's Tea Room in Lee’s Summit. If
you ever have an opportunity to visit Henry's Tea Room it is so worth the trip. The division held an education session regarding Budget Topics, by Conrad Lamb, Lee’s Summit Finance Director.
Next meeting will be August 26th, 2015 in Belton, MO.
Amy
Edwards
25
A Special Message…..
This is it!
Twenty-two years ago this month, I began working at the City of Springfield. I was
originally hired to work in the Public Works Department and was so excited to be
working in municipal government once again. For those of you who don’t know me
very well, I had served as the City Clerk in Jefferson City from 1986 to 1991, and I
really missed working for a City. After about a month in the Public Works Department, the Assistant City Manager came to me and told me the City Clerk was resigning and asked if I could consider stepping in as Acting City Clerk. I met with City
Council on a Tuesday and started in the Clerk’s Office on Thursday, and the rest is
history! This week is my last week with the City as I am formally retiring in August,
but taking vacation until then.
I have enjoyed great success as a City Clerk, due in large part, to the education I received through this great
organization. During my 27 years as a City Clerk, MoCCFOA has been a vital part of making sure I had everything I needed to succeed, whether it be the nuts and bolts, or leadership training, or just knowing that
when things got rough, I had a support system that was ready to help anytime I needed it! I wish all of you
great success in your careers, and may you know God’s blessing and favor in all you do!
Brenda M. Cirtin, MMC/MPCC
City Clerk Emeritus
City of Springfield
The Technology Committee has been
hard at work!
MoCCFOA’s website is still under construction, but we hope
to launch the new website by the MML Conference in September! See more information on page 15 under Committee
Updates—Technology Committee.
Don’t forget about the MoCCFOA PhotoBucket Page!
CLICK HERE to see photos of people, places, and events
held throughout the year.
26
Volume 20 Issue 3
Inspiration
Sharing Success: Earning My CSP
Designation
By Marty Stanley—Thoughts from the Elliptical
I recently learned that I earned
the Certified Speaking Professional (CSP) designation from the National Speakers Association,
(NSA). This is the highest award a
professional speaker can earn
from NSA, the largest and oldest
professional speakers’ organization. It is given to speakers who
have shown a proven track record of continuing speaking experience and expertise
as well as a commitment to ongoing education, outstanding client service and ethical behavior.
I share this honor with you because you helped
make this possible. I am grateful for every client who
invited me into their organization to talk about
“Getting Out of B.E.D.(Blame Excuses and Denial)”
and creating healthy and empowering workplace
cultures.
It is with heartfelt thanks that I share this honor with
you.
About the CSP Designation
Established in 1980, the CSP is the speaking profession’s international measure of speaking experience
and excellence. Fewer than 10 percent of NSA members hold this professional designation.
CSP Criteria
 Five years as a professional member of National
Speakers Association
 Documentation of over 250 paid presentations
 Documentation of a minimum of five years of
earnings based on speaking engagements to
demonstrate a consistent, sustainable speaking



business
One hour, unedited video that is reviewed by up
to 12 other Certified Speaking Professionals to
assure presentations meet NSA’s highest standards
20 recommendations from clients
Completion of ethics courses.
“The CSP is an insurance policy toward the meeting
planner’s success. The CSP designation is a qualifier
in the mind of the astute planner.” – Brad Plumb,
CMP, Senior Sales Manager at Overland Park Convention and Visitors Bureau.
Editors Note:
Marty asked that I share this honor with
everyone because we helped make this
possible for her by having her speak to our
organization at the 2015 Regional meetings.
Marty is a national speaker, executive coach
and
consultant
on
personal
and
organizational change. Call or email Marty if
you’re ready to make some changes in 2015
and want some guidance and an
accountability partner. 816-822-4047 or
martystanley@alteringoutcomes. Website:
alteringoutcomes.com.
Volume 20 Issue 3
27
DATE EXTENDED FOR SHIRT ORDERS!
If you attended the Spring Institute this year, you may have noticed the
Eastern Division wearing matching blue logo shirts. After receiving such
an overwhelming response, it was requested by the Executive Board that
arrangements are made for the entire organization. That being said….
Orders are currently being taken for MoCCFOA shirts. The new deadline
to place your order as well as payment is Friday, August 14th @
5pm. CLICK HERE for a copy of the order form which has a sample of the
embroidery as well as a link to the shirts that are being ordered; the color
selected is grey and they are available in both ladies and men sizes. Orders are expected to be available around September 1st and can be picked
up at the MML conference.
For those of you that are not expected to attend the MML, your shirts will
be given to your division director (or someone else your division designates). If necessary, you also have the option of making arrangements for
picking up your shirt directly.
For those of you who will be in attendance at the MML Conference, we
are asking that you wear your shirts on the day of the City Clerk board
meeting (Tuesday). Feel free to contact Octavia Pittman with the City of
Brentwood at 314-962-4800 or by email at [email protected]
if you have any questions.
Upcoming Events:
2015 Regional Institutes (tentative)
Eastern – October 20-21, 2015, Maryland Heights
Western – October 26-27, 2015, Independence
Southern – October 29-30, 2015 Republic
Athenian Dialogue
September 20, 2015
Sheraton KC Hotel at Crown Center
2015 MML Annual Conference
September 20—23, 2015
Sheraton KC Hotel at Crown Center
2016 Spring Institute
March 6-10, 2016, Holiday Inn, Columbia, MO
Hospitality Room hosted by
Southeast, Northeast, and Central Divisions
Newsletter Staff
2015—2016
Editor:
Susan Lane
Eastern Division
Phone: 636-379-5503
Email: [email protected]
Amy Chapleau
Sheri Thacker
Vickie Brumbaugh
Tonya Hawkins
Jaime Rehmsmeyer
Marilyn Fiddler
Donna Tracy
Brooke Bell
Eastern Division
Western Division
Northeast Division
Eastern Division
Western Division
Southeast Division
Northeast Division
Northwest Division