NeuroGASTRO 2015

invitation to the industry
NeuroGASTRO 2015
4 – 6 June 2015 // Istanbul, Turkey
ICEC – Lütfi Kirdar
www.esnm.eu
table of contents / important information
Invitation to the Industry 3
Welcome Address 4
Scientific Information 5
Information for Sponsors and Exhibitors 6
Categories of Sponsors 7
Sponsorship Options 9
Technical Exhibition 13
General Conditions 15
ESNM Secretariat
Wickenburggasse 1
A-1080 Vienna, Austria
Phone: +43 – 1 – 997 16 39
Fax:
+43 – 1 – 997 16 39-10
Email:[email protected]
www.esnm.eu
ESNM – European Society for Neurogastroenterology and Motility
affiliated with
Congress Venue
Istanbul Convention & Exhibition Centre (ICEC)
Istanbul Lütfi Kırdar Uluslararası Kongre ve Sergi Sarayı
Gümüs Cad.No: 4 Harbiye 34367 Istanbul
www. icec.org
Congress and Exhibition office / Sponsor Office
Hamburg Office
Hanser & Co GmbH
P.O. Box 12 21
22882 Barsbüttel, Germany
Phone: +49 – 40 – 670 88 20
Fax:
+49 – 40 – 670 32 83
Email:[email protected]
Contact Person:
Mrs Antje Veldhues
Project Manager, Sponsoring and Exhibition
[email protected]
invitation to the industry
Dear Sir / Madam,
The organiser of the NeuroGASTRO 2015 has appointed CPO HANSER SERVICE to
arrange a technical exhibition in connection with the NeuroGASTRO 2015 and to offer
various sponsorship options for pharmaceutical and medical device companies.
In return, CPO HANSER SERVICE provides services, such as the organisation of the
congress, support of the scientific secretariat, editing of congress publications
(announcements and final programme of the congress) and the congress website.
Further services contain delegate registration and abstract handling. In addition, CPO
HANSER SERVICE pays a license fee to the organiser of the congress.
Consequently, CPO HANSER SERVICE acts as the organizer of the technical exhibition
and offers various sponsorship options on behalf of its own.
These services include:
nExhibition
space
in the individual responsibility of the companies, such as satellite symposia
nInvitation of congress delegates by covering their congress fees
nAdvertisement in the congress publications and on the congress website
nSignage at the congress venue
nInserts in congress bags
nImage promotion / brand advertisement
nEvents
These services will be contracted without exception by CPO HANSER SERVICE based
on the conditions included in this brochure.
The above supports the common effort of the congress organiser and CPO HANSER
SERVICE to transparently present the circumstances and industrial relations in connection with the pharmaceutical code of conduct.
Kind regards,
CPO HANSER SERVICE
Inge Hanser
Managing Director
3
welcome address
The European Society of Neurogastroenterology and Motility (ESNM) would like to
invite you to participate in the upcoming European Neurogastroenterology and Motility
Meeting to be held in Istanbul, Turkey on 4 – 6 June 2015 (NeuroGASTRO 2015).
The purpose of this meeting is to start a new series of Europe-based Neurogastroenterology meeting every two years, and to bring together leading experts and emerging
young investigators actively involved in neurogastroenterology, digestive motility and
functional gastrointestinal diseases from Europe and from all around the world to discuss cutting-edge research.
Giovanni Barbara
The meeting is also aimed at attracting physicians and health care professionals with
an interest in these common pathological conditions whose diagnosis and treatment
require updated knowledge in this rapidly growing area of Medicine.
The scientific committee has produced an exciting and comprehensive program.
Attention has been paid to address basic, translational and clinical aspects of hot topics of neurogastroenterology including: molecular and environmental factors influencing neuromuscular and other components of the gut wall, stress mechanisms of gastrointestinal functional and motility disorders, pain mechanisms, nutrient / microbiome
sensing and function, epidemiological, pathophysiological and clinical aspects of functional esophago-gastro-intestinal disorders, new technologies for the assessment of
esophago-gastro-intestinal motility and perception, hortcomings and promises of current and future therapies.
Paul Enck
We are looking forward to seeing you in Istanbul and sharing with you this exciting
meeting.
Giovanni Barbara Paul Enck
ESNM President ESNM Treasurer
4
SCIENTIFIC INFORMATION
Neurogastro 2015 Programme Committee
Steering Committee
President
Giovanni Barbara, Bologna, Italy
Treasurer
Paul Enck, Tübingen, Germany
Scientific Chair
Serhat Bor, Izmir, Turkey
Scientific Programme Committee
Chair: Serhat Bor, Turkey
Roberto De Giorgio, Italy
Asbjorn Mohr Drewes, Denmark
David Grundy, United Kingdom
Sabine Roman, France
Michael Schemann, Germany
André Smout, The Netherlands
Local Representatives
Zeynel Mungan
Rukiye Vardar
Topics
n
Molecular and environmental factors influencing neuromuscular and other com­
ponents of the gut wall
nStress mechanisms of gastrointestinal functional and motility disorders
n Pain mechanisms
nNutrient / microbiome sensing and function
nEpidemiological, pathophysiological and clinical aspects of functional esophagogastro-intestinal disorders
nNew technologies for the assessment of esophago-gastro-intestinal motility and
perception
nShortcomings and promises of current and future therapies
CME Accreditation
An application will be made to the EACCME for CME accreditation of this event.
Information for Italian Delegates
FISMAD – The Italian Federation of Digestive Diseases Societies
c /o GRUPPO SC
Studio Congressi – Servizi per la Comunicazione
Via Napoleone Colajanni, 4
00191 Rome, Italy
Phone: +39 – 06 – 3290250
Fax:
+39 – 06 – 36306897
Web:www.grupposc.com
5
information for sponsors and exhibitors
The Congress organiser is offering companies the opportunity to become sponsors
for the NeuroGASTRO 2015 in Istanbul enabling them to promote their scientific
endeavours.
In the following, various sponsorship options are listed from which sponsors may
select different elements.
In addition to the general sponsorship of single items the congress organiser is offering companies the opportunity to become a sponsor of different categories. For further details please see page 7. If you are interested in becoming a sponsor for the
NeuroGASTRO 2015, please contact our sponsoring and exhibition department in our
Berlin office:
Ms. Antje Veldhues
Phone: +49 – 30 – 300 669 20
Email: [email protected]
CPO HANSER SERVICE will conclude a sponsorship contract under German law with
the sponsor.
In principle all sponsors will be treated on a "first-come, first-served" basis. Principal
Sponsors of the NeuroGASTRO 2015 will have first choice, Major Sponsors of the
NeuroGASTRO 2015 second choice and all others the next choice.
Arrangements for sponsorship payments are as follows:
Prices are subject to the statutory VAT rate in the respective country.
CPO HANSER SERVICE will invoice sponsors as follows:
50% of the invoice amount immediately
30% of the invoice amount until 10 November 2014
20% of the amount until 31 January 2015
Place of performance is Istanbul, Turkey and venue of jurisdiction is Hamburg. The law
of the Federal Republic of Germany applies.
6
categories of sponsors
Sponsors for the NeuroGastro 2015
Sponsors are free to make their selection from the list of sponsorship options. Sponsors
supporting the congress to a certain value will fall into different categories.
Sponsor categories are as follows:
Minimum Payment (NET)
Deadline for Selection of Sponsorship Options
Principal Sponsor
EUR 90.000
30 November 2014
Major Sponsor
EUR 65.000
15 December 2014
General Sponsor, below
EUR 65.000
at any time
PRINCIPAL SPONSORMinimum Payment ofEUR 90.000
Sponsors are free to make their selection from the list of sponsorship options up to
the amount of their selection. Principal Sponsors will be given first choice until
30 November 2014 and will be treated on a “first-come, first-served” basis.
Principal Sponsors will enjoy the following additional benefits:
Preferred choice of date for an Industry Sponsored Symposium
n Priority choice of a block hotel booking
n Priority choice of exhibition space at the Congress Venue
nNamed as Principal Sponsor in all congress publications, on the congress website
and on-site
nSponsors may print three posters for the Industry Sponsored Symposium and display these at the Congress Venue on the day of the Symposium (incl. poster walls)
n
7
Categories of sponsors
MAJOR SPONSOR Minimum Payment of EUR 65.000
Sponsors are free to make their selection from the list of sponsorship options up to the
amount of their selection until 15 December 2014. Major Sponsors will have a free
choice, bearing in mind that Principal Sponsors have first choice until 30 November 2014.
Until that date Major Sponsors will be granted an option. Major Sponsors will also be
treated on a „first-come, first-served“ basis.
Major Sponsors will enjoy the following additional benefits:
choice of date for an Industry Sponsored Symposium after Principal
Sponsors have made their choice
nPriority choice of a block hotel booking after Principal Sponsors have made their
selection
nPriority choice of exhibition space at the Congress Venue after Principal Sponsors
have made their selection
nNamed as Major Sponsor in all congress publications, on the congress website
and on-site
nSponsors may print three posters for the Industry Sponsored Symposium and display these at the Congress Venue on the day of the Symposium (incl. poster walls)
n
Preferred
In principle all sponsors will be treated on a „first-come, first-served“ basis. Principal
Sponsors have first choice, Major Sponsors have second choice and every other Sponsor the next choice up to the deadline listed.
In case the sponsor is paying registration fees for invited participants it cannot be set
off against the fee for Principal and Major Sponsors. Registration fees must in all cases
be paid separately. Contracts concerning the services to be provided to the different
sponsors are to be concluded with CPO HANSER SERVICE.
8
sponsorship options
Symposia of the Industry
Satellite Symposium
Organised by the sponsor in consultation with the congress organiser, the Satellite
Symposium will take place at the Congress Venue.
Duration: 1,5 hours.
EUR
50.000
The price includes the following benefits:
Provision of a room
nSupply of technical equipment in the room (standard equipment)
nPublishing of symposium programme and inclusion of sponsor’s name in the final
congress programme and on the congress website
nSponsor may print three posters for the Satellite Symposium and display these at
the Congress Venue on the day of the Satellite Symposium (incl. poster walls)
nSponsors may publish their own programme abstracts and proceedings themselves
n
Not included: Travel expenses, hotel accommodation and congress registration for
speakers, also if speakers are part of the invited scientific programme.
Any kind of catering needs to be purchased extra.
Brochures and related items
Preliminary Programme & Call for Abstracts (digital version)
Language: English
Format: DIN A4 (210 x 297 mm)
Distribution throughout the website and info mailings
nExclusively
n1/1
with sponsor’s advert on the back cover outside (4), (4 colours)
page sponsor’s advert on the cover inside (2), back cover inside (3)
or back cover outside (4), (4 colours)
n 1/1 page sponsor’s advert on a page inside, (4 colours)
upon request
EUR6.500
EUR4.000
Final Programme (printed version)
Language: English
Edition: 1.000 copies
Format: DIN A4 (210 x 297 mm)
Distribution at the congress
nExclusively with sponsor’s advert on the back cover outside (page 4), (4 colours)
n 1/1 page sponsor’s advert on the cover inside (2), back cover inside (3)
or back cover outside (4), (4 colours)
n 1/1 page sponsor’s advert on a page inside, (4 colours)
n Bookmark, (4 colours)
upon request
EUR6.500
EUR4.000
EUR7.000
9
sponsorship options
Pocket Programme
with 2 pages sponsor advertisement, exclusivelyEUR8.000
Name Badge incl. lanyard, with sponsor’s imprint
(max. 2-colour imprint) on the lanyard, per pieceEUR6
Congress Bag with sponsor’s imprint
(max. 2-colour imprint), per bagEUR7
Inserts in Congress Bags
content to be approved by the organiser, per supplementEUR4.000
Writing Pads and Ballpoint Pens
supplied by sponsor, grant towards advertising costsEUR2.500
Further DIGITAL ITEMS
CD ROM including Abstracts
Production of a CD ROM including the submitted abstracts of the scientific programme.
The abstracts can be searched by session, author and keyword. The sponsor additionally has the possibility to present its company in due form on the CD ROM and the
cover. The CD ROM can either be distributed in the congress bags or handed out at the
sponsor´s booth.
Price per CD, based on an approximate total of 800 CDsEUR15
NeuroGastro 2015 Smartphone App
The NeuroGastro 2015 Smartphone App is free for congress participants and provides
iPhone / iPad, Android and other Smartphone users at NeuroGastro 2015 in Istanbul
with on-the-­go access to the congresses most exciting interactive features.
Browse the conference programme right at your fingertips during the congress.
nSplash­Screen: Make your logo visible right at the start of the App and be present
for a couple of seconds every time a participant starts the NeuroGastro 2015 AppEUR3.000
Information Screens
During the congress all kinds of congress­related information will be shown in a fixed
rotating schedule on several screens spread throughout the venue. This ranges from
currently running presentations to last­minute programme changes. Place your corporate logo or banner into the info system and you will appear to be everywhere
at once. 10
EUR
2.500
sponsorship options
presence on the congress website
The organizer informs about his symposium and its programme on the internet at
www.neurogastro2015.org
Sponsors have the following options:
nAdvertising on the website of the congress with link to sponsor’s websiteEUR4.000
nPresentation of a sponsored symposium with link to sponsor’s websiteEUR4.000
Awards / grants
Support of young scientists’ participation from regions traditionally challenged by lack
of funding for congress travels, visa restrictions etc.
Sponsorship includes company listing and promotion on the congress website and in
the Final Programme.
upon request
SPONSOR ITEMS AT THE CONGRESS VENUE
Internet Service Centre
available for all participants (incl. technical equipment and set-up costs)
EUR12.000
Speaker’s Centre (Speaker’s Preview Room)
available for all speakers (incl. technical equipment and set-up costs)
EUR
12.000
Hospitality Suite
EUR
10.000
Meeting Room at Congress Venue
depending on size of the room
upon request
Signage at the Congress Venue
non-exclusive, per sponsor
exclusive signage EUR10.000
upon request
Information and Advertising Boards
at the congress venue, per board for the duration of the congress
EUR800
Walls for Poster Exhibition
with logo of sponsoring company
EUR5.000
Wifi with Sponsor’s Logo
with sponsor’s logo on the welcome page
EUR15.000
11
Sponsorship options
SOCIAL / CULTURAL EVENTS
Welcome Reception, 4 June 2015
with sponsor’s advertisement, contribution of
EUR15.000
Farewell Reception, 6 June 2015
with sponsor’s advertisement, contribution of
EUR15.000
Coffee Breaks in the Exhibition Area
in the morning and afternoon for participants, per coffee break
EUR4.500
Lunch Breaks in the Exhibition Area
per lunch break
EUR15.000
REGISTRATION VOUCHERS
If your company would like to invite participants to the NeuroGASTRO 2015 please
note the following special offer:
You can order registration vouchers from CPO HANSER SERVICE until 31 December
2014. With a minimum purchase of 10 vouchers for registration and payment by
31 December 2014 you will take advantage of the early registration rates.
Names of your delegates can be provided later but orders received without payment
on the above mentioned deadline will be charged at the higher rates. No refund will be
granted for cancellation of vouchers for registration. If you are interested in this offer,
please inform us about your requirements as soon as possible.
Registration vouchers will not be considered as part of the sponsorship package.
Registration Fees
Registration and Payment received
by 31 March 2015
by 20 May 2015
after 20 May 2015
Member of ESNM*
EUR 350
EUR 475
EUR 600
Non-Member
EUR 400
EUR 525
EUR 650
Resident, Post-Doctoral Fellow**, Trainee**
EUR 150
EUR 200
EUR 300
Accompanying Person
EUR 100
EUR 100
EUR 100
* Including federation members from USA and Asia
** Applicants must be under 40 years of age and a certificate from the supervisor or Head of Department must be forwarded together with the registration.
12
technical exhibition
PROVISIONAL EXHIBITION HOURS
Loading*
Wednesday, 3 June 2015
Set-up
Wednesday, 3 June 2015 Thursday, 4 June 2015
00:00 – 02:00
07:00 – 20:00
07:00 – 12:00
ExhibitionThursday, 4 June 2015
Friday, 5 June 2015
Saturday, 6 June 2015
14:00 – 18:00
09:00 – 18:00
09:00 – 18:00
Dismantling Saturday, 6 June 2015
18:00 – 24:00
*Due to traffic regulations, trucks in Istanbul can only drive between 22:00 and 06:00.
The space rental per square metre net:
The minimum area of a stand is 6 sqm.
Reduced fee
for publishing houses and book stores per sqm:
EUR 400
EUR 200
Principal Sponsors obtain the right to choose the exhibition space first.
The rental fees ar not taxable.
The stand rental fee includes:
n net stand area
n listing of name in the exhibitors list
nexhibition name badges
1 – 6 sqm
2 badges
7 – 18 sqm
3 badges
19 sqm and more
5 badges
Not included in the stand rental are:
n partition walls, furniture, electricity supply, water
n telephone, data lines
n stand cleaning
n exhibitors insurance
Modular stands, partitions, furniture, carpet, electricity supply, auxiliary staff, hostesses etc. can be ordered from the Congress and Exhibition / Sponsor Office CPO
HANSER SERVICE upon completion of the stand application form and receiving the
Exhibition Manual (to be mailed at the end of January 2015).
Further information will be contained in the exhibition manual to be dispatched.
The exhibition conditions of CPO HANSER SERVICE, which correspond to the standard terms and conditions of German exhibition companies and the congress venue
ICEC, apply.
13
NeuroGASTRO 2015
4 – 6 June 2015 // Istanbul, Turkey
ICEC – Lütfi Kirdar
STAND APPLICATION
for Exhibition
Deadline: 31 December 2014
Please return to:
Congress and Exhibition / Sponsor Office
Neurogastro 2015
CPO HANSER SERVICE / Hanser & Co GmbH
Zum Ehrenhain 34, 22885 Barsbüttel, Germany
Phone:+49 – 40 – 670 88 20
Fax: +49 – 40 – 670 32 83
Email: [email protected]
To be completed by CPO HANSER SERVICE
Booth No.:
Name of Company 1) :
Street:
Postal Code, City, Country:
Telephone: Fax:
Email:
Owner / Manager:
Registered in Court of Registration:Year:
Your VAT Number :
Branch:
Exhibition booth not next to:
Responsible for this Exhibition:
Minimum size of exhibition space: 6 sqm Price per sqm: EUR 400
(The rental fees ar not taxable)
We would like to order:
sqm display space, if possible m (length) x m (depth)
If possible: ❑ 1 side ❑ 2 sides ❑ 3 sides ❑ 4 sides.
The following products / articles will be exhibited (please quote quantity): Conditional bookings mentioned in this order form cannot be taken into consideration. Special requests for stand locations will be fulfilled where
possible, however, shall not represent a condition for the participation in the exhibition. We have read the information contained in this Invitation to
the Industry, and herewith accept the conditions listed in the CPO HANSER SERVICE Information.
1)
Full company name incl. legal form. Please note: The name will be published as stated in all printed matters of the congress.
Date Company stamp and legally binding signature general conditions
Registration of exhibition space
Please use the registration form enclosed with this brochure to make your binding
application to take part in the technical exhibition and send it to the CPO HANSER
SERVICE exhibition office by 31 December 2014.
Decisions regarding admission of exhibitors and exhibits and on allocation of space
will be made by CPO HANSER SERVICE in consultation with the congress organiser.
Sponsorship contracts will be taken in account in the process of allocating space. The
final allocation of space other than that determined by sponsorship contract will be
made by end of January 2015.
Withdrawal of application for exhibition space
The exhibitor is entitled to withdraw the application up to the time when the registration is confirmed. In this case, a handling fee of EUR 250 plus statutory VAT is payable.
Once the registration is confirmed, the exhibitor may no longer withdraw the application or reduce the size of the stand requested. The full stand rental plus any ancillary
expenses incurred are payable in total. If the exhibitor does not take part in the exhibition and arranges for another exhibitor to take over the stand area instead, the exhibitor shall be liable to pay a termination fee of 20 % of the stand rental.
Important Dates
30 November 2014
Deadline for Principal Sponsorship
15 December 2014
Deadline for Major Sponsorship
31 December 2014
Registration of Exhibition Space
3 June 2015
Set up of Exhibition
4 – 6 June 2015
NeuroGASTRO 2015
6 June 2015
Dismantling of Exhibition
15
EUROPEAN SOCIETY OF
NEUROGASTROENTEROLOGY AND MOTILITY –
science and education in the field of gastrointestinal
function in health and disease
The European Society of Neurogastroenterology
and Motility (ESNM) is a non-profit society
with the mission to defend the interests of all
professionals in European involved in the study
of neurobiology of gastrointestinal function.
uestions
Do you have q
information
or need more
on our work?
the ESNM
Then contact
Secretariat at
u!
[email protected]
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Gut Microbiota & Health – the place for scientific debate
The Gut Microbiota & Health is an initiative of the European Society for Neurogastroenterology and Motility (ESNM)
with the institutional support of Danone. Gut Microbiota, and their role on human health and disease is a booming
area of research, presenting a new paradigm full of opportunities for medical and food applications.
Join us to increase recognition of the links between gut microbiota and human health and to spread knowledge and
interest in the field.
Find out more: www.gutmicrobiotaforhealth.com
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Phone +43 (0) 1 997 16 39, Fax +43 (0) 1 997 16 39 10, [email protected]
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