Training

Training
User Guide
June 17, 2016
Crew Communication System
Pilot’s User Guide: Training
Table of Contents
Training ............................................................................................................... 3
Qualifications ....................................................................................................... 4
ULN CBT ............................................................................................................. 9
CBT ..................................................................................................................... 9
Recurrent Bid .................................................................................................... 10
Hotel Reservations ............................................................................................ 23
My Training Schedule ...................................................................................... 225
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Crew Communication System
Pilot’s User Guide: Training
Training
Hover your cursor over Training in the CCS Main Menu Tabs to display the
available transactions. Select the desired transaction.
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Crew Communication System
Pilot’s User Guide: Training
Qualifications
Qualifications will display any activity that will maintain a pilot’s qualification for
line flying and show the expiration date for that qualification. The most critical
qualification, that which will expire first, will display at the top. Qualifications will
maintain a scheduled expiration date of any training, landings, medical, passport,
and visa. Airport and area qualifications are recorded and any restrictions will be
listed. There is also a place to track integration training that has been completed.
CCS retrieves all Qualifications data from the Pilot Records (PR) System.
Step
Action
1
Begin by navigating to CCS.
2
Hover the cursor over the Training Tab and select Qualifications.
3
The Qualifications screen displays.
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Pilot’s User Guide: Training
4
Below is a detailed description of the Qualifications Screen.
1. Employee ID number
2. Employee Name
3. Base, Equipment, and Status
4. Expiration Date – the most critical expiration, the soonest date
the pilot will become non-qualified.
5. Reason – The reason the pilot will become non-qualified on the
expiration date.
5
Qualifications – Below is a list of all qualifications a Pilot must
maintain to be considered eligible to fly.
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Pilot’s User Guide: Training
6. ASR Expiration – Annual Systems Review – If the pilot does
not complete ASR by this date, he will not be eligible to fly.
7. Global Contrails Expiration – If the pilot does not complete
Global Contrails by this date, he will not be eligible to fly.
8. GSR Expiration – General Subjects Review – If the pilot does
not complete GSR by this date, he will not be eligible to fly.
9. Landing Currency – This date is 90 days from the 1st of the last
3 landings. Every time a landing is logged through ACARS to
PR (Pilot Records) this date will update.
10. Line Check Expiration – If the pilot does not complete a line
check by this date, he will not be eligible to fly.
11. Sim Check Expiration – If the pilot does not complete a sim
check (CQLOE) by this date, he will not be eligible to fly.
12. Medical Expiration – If the pilot does not complete a medical by
this date, he will not be eligible to fly.
13. Passport Expiration – If the pilot does renew his passport by
this date, he will not be eligible to fly.
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Qualifications – Below is a list of all qualifications a Pilot must
maintain to be considered eligible to fly (con’t).
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Pilot’s User Guide: Training
14. Visa Expiration – If the pilot does renew his Visa (if required) by
this date, he will not be eligible to fly. A blank area signifies no
Visa required.
15. Airport Qualification – List of Airport Qualifications. See FOM
for airports which required qualification for Entry or Exit. A
blank area signifies no Airport Qualifications.
16. Area Qualification – List of Area Qualifications. See FOM for
area qualifications. A blank area signifies no Area
Qualifications.
17. Check Airman – this will state if a pilot is qualified as a check
airman.
18. Restrictions – this will show any restrictions that apply. A blank
area signifies no Restrictions.
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Qualifications – Below is a list of all qualifications a Pilot must
maintain to be considered eligible to fly (con’t).
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Pilot’s User Guide: Training
19. Integration Training – this area shows all integration training
that is complete, and the date which it was completed.
8
To print this screen for your records, right click on the screen and
select Print, or select CTRL + P. Follow the prompts on the screen to
print.
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You have successfully reviewed the Qualifications Screen.
End of procedure.
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Crew Communication System
Pilot’s User Guide: Training
ULN CBT
Select ULN CBT to open a new web browser window with a shortcut to the
United Learning Network.
CBT
Select CBT to open a new web browser window with a shortcut to the L-CAL
Learning Management System.
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Crew Communication System
Pilot’s User Guide: Training
Recurrent Training Bid
Pilots will receive their recurrent training notifications via CCS at the time of the
bid window opening. Please note that pilots in their lapsed month will be
assigned a unit per 9-B-3-a-(3) and do not need to bid and the bid window will
not diplay. Pilots in their early, base or qrace month will bid for recurrent training
events based on the dates/times of units/events.
Step
Action
1
Log into CCS
2
Select Recurrent Bid from the Training drop-down menu.
3
The Recurrent Training bidding screen displays.
4
When recurrent training bidding is available for a pilot, the following
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Pilot’s User Guide: Training
information will display: Employee information, Recurrent Training
Type, Due Month, Bidding Open, Bidding Close, and Bid Period.
The Bidding Open date/time indicates when pilots are able to begin
bidding for training.
Similarly, the Bidding Close date/time indicates when bidding will
close.
The Bid Period indicates the current bid period for which training
assignments are being preferenced.
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Pilot’s User Guide: Training
5
This area is where the pilot can add, remove, and prioritize their
training unit choices. The unit is the actual recurrent training
class. The Event is the unit plus travel. Travel is based on
where you are based, not where you live. Legalities and PBS will
be based on the event dates/times.
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6
When a pilot is in their early month, the box “Desire Training in
Early Month” will be visible. It will not appear for pilots in their
base, grace month. Check this box if you want to be awarded a
CQ event in your early month. Even if this box is not checked,
pilots may still be assigned in reverse seniority order if empty
slots need to be filled. If you change the month displayed you
may need to recheck this box.
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7
The Calendar displays units available, training choices, carry in
trips and pre-assignments such as vacation. The system will
allow bids over absence dates but will not award a unit that
conflicts with an absence.
Use the
arrows to
display
desired
month
Note:
A “unit” is the actual training at the training center. The “unit start” is
the beginning of the training on the first day (e.g., start of door
training, start of briefing, etc.) and the “unit end” is the end of the final
training on the last day (e.g., end of debrief).
An “event” includes the unit plus the DH flights. The “event start” is
the scheduled departure time of the flight from the pilot’s base and the
“event end” is the scheduled arrival time of the return DH flight to the
pilot’s base.
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8
To add bid choices, click on the desired date. All available units for
that date will appear in the adjacent window. Click on the box next to
the unit(s) desired or the box under the add button to select all units.
Click on the add button to add to your bid choices. Bids must be
“Saved” to finalize the bidding process. Once the add button is
clicked, the bid is now added to the “choices” section. In this section,
the unit start/end date/time is displayed as well as the event start/end
date/time based on where the pilot is based. Event start/end dates
may be different than the unit start/end dates if you are required to
have additional travel days.
Note: start times and end
times of “units”
3) click on add button
1) Click
on date
2) click on bid
choice(s) desired
4) added bids
will be displayed
in “choices” box
5) Click on Save
button
“Unit” start/end times display training only times.
“Event start/end times include travel times. If no
travel is needed, times will be the same
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9
Additional information is displayed:
1) Travel Day In and Travel Day Out will display a “1” if travel day is required
and a “0” if no travel day is required.
2) The number of units available with the same start and end times will be
displayed under “Units”. A “Unit” is the actual training at the training
center. The “unit start” is the beginning of the training on the first day (e.g.,
start of door training, start of briefing, etc.) and the “unit end” is the end of
the final training on the last day (e.g., end of debrief).
3) Clicking on the “Flight” icon will display flight information to/from your
base. Legalities and PBS will be based on this information
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10
To insert a bid choice above another, select the choice in the
Slots window, then click on a bid “class name” which you wish
to insert above and lastly click on the “Insert Above” button.
You may also use the green up and down arrows to move bids in
the bid choices window.
3) Click on
“Insert Above”
1) Select unit to insert
2) Select bid
to insert new
bids above
Note: Use scroll bars to navigate
through bids. If using iPad scroll
using touch screen within bid choice
window or on left side of window.
Note: Use green
arrows to move bids
up or down
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11
2) Click to
remove
selected
bids
To remove a bid choice select the bid “Class Name” and then
select “Remove”. Selecting “Remove All” will remove all bids
even if only one or none are selected.
Click to remove ALL bids
1) Only one bid
can be selected
at a time to
delete
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After bid choices have been selected and placed in the desired
order, the bid must be saved by clicking on the “Save” button. If
additional bids are entered after doing so, a red asterisk “*” will
appear next to unsaved bids. You must save again to retain new
bids or remove deleted bids.
Indicates
new bids
to save
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13
A confirmation page will display when a bid is saved. Print and save
this page for your records.
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Recurrent training will be awarded in seniority order based on the
priority order of the individual pilot’s bid choices, with choice number 1
being the most important and the last choice being the least
important.
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Pilot’s User Guide: Training
Hotel Reservations
Hotel Reservations will display any hotel reservation made by Training
Scheduling for Initial, Recurrent, Upgrade, or Transition Training.
Step
Action
1
Begin by navigating to CCS.
2
Hover your cursor over the Training tab and select Hotel
Reservations.
3
The Hotel Reservations screen displays. Your Employee number will
automatically populate.
4
Enter the date range you would like to check for reservations. To
enter the start date and end date in the format shown –
MM/DD/YYYY.
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5
Click the Submit button.
6
Hotel Reservations display. Hotel Reservation information includes
date of arrival, date of departure, total number of nights, hotel name,
hotel phone number, status – pending or reserved, and confirmation
number.
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To print this screen for your records, right click on the screen and
select Print, or select CTRL + P. Follow the prompts on the screen to
print.
8
You have successfully reviewed Hotel Reservations.
End of procedure.
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Pilot’s User Guide: Training
My Training Schedule
My Training Schedule will display any Initial, Transition, Upgrade, Requalification,
or Continuing Qualification Training. To view the schedule of classroom and
simulator training complete the process below.
Step
Action
1
Begin by navigating to CCS.
2
Hover your cursor over the Training tab and select My Training
Schedule.
3
The Student Schedule selection screen displays. Your employee
number will automatically populate.
4
Select the class schedule to display from the drop-down list. Classes
are ordered by date, the most recent on top. The classes are coded
for training scheduling purposes in the following manner.
756CU02112009
756 - The first 3 numbers are the equipment.
CU - The next letters are the course code – CU stands for Captain
Upgrade.
02112009 - The remaining numbers are the date the course began,
Feb 11, 2009.
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5
After the course is selected, click the Submit button.
6
The selected Student Schedule will display. Student Schedule
information includes the date of training, location, time of event,
instructor name, event, and partner name if applicable.
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7
To print this screen for your records, right click on the screen and
select Print, or select CTRL + P. Follow the prompts on the screen to
print.
8
You have successfully reviewed My Training Schedule.
End of procedure
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