Sunstate Mechanical Services

Transcription

March 24, 2016
National Cooperative Purchasing Alliance (NCPA)
Region 14 Education Service Center
1850 Highway 351
Abilene, TX 79601
RE: Proposal Submittal to NCPA RFP # 05-16
To: NCPA and Region 14 Selection Committee
Sunstate Mechanical Services truly appreciates the opportunity to submit its proposal in
response to the National Cooperative Purchasing Alliance RFP #05-16 for HVAC
Equipment, Installation, Service, & Related Products. Sunstate offers NCPA and Region
14 members an experienced team of estimators, project managers, sales representatives,
and customer support staff who provide unique, precise solutions and overall value.
Plus, we employ a team of highly skilled, solution-oriented technicians who understand
the importance of providing NCPA members excellent pricing, service and quality
workmanship.
Since April 2001, Sunstate Mechanical Services has been recognized in Arizona, Texas
and California as a consistent leader in HVAC solutions and services. We take pride in
our exceptional service team who are dedicated to responding quickly, and who
possess the expertise and professionalism that one would expect from an employeeowned company.
Last fall, Sunstate Mechanical was acquired by Caretakers Building Maintenance, LLC,
one of the diversified companies within Marsden Holding, LLC. Marsden Holding, LLC
is recognized as one the largest privately owned security and facility service provider
corporations in the United States. (Please see the corporate structure outlined on the
last page of this letter.) Although Sunstate Mechanical Services is under a different
corporate umbrella, it guarantees to maintain its commitment to provide the highest
level of quality products and services in the industry. It’s our goal to maintain the
feel and presence of being a local company, even though we have the potential of
becoming a multi-state company under the NCPA contract.
7845 East Redfield Road, Suite 100, Scottsdale, Arizona 85260
480.998-9620 fax 480-998-9621 www.sunstatemechanical.com
State of Arizona Contractors Licenses
K-74 257869 ♦ K-77 264453 ♦ K-79 256111 ♦ L-04 164126 ♦ L-11 172243 ♦ KB-1 275357 ♦ L-39 164120
State of California Contractor License 980650
Sunstate Mechanical Services team will exceed the expectations of NCPA members by:

Providing a full spectrum of HVAC, from minor service calls to installation of major
multi-million dollar projects;

Consistently seeking new and innovative ways to provide members additional
value in project design and execution;

Applying innovative approaches to each project, and obtaining the best value
with equipment that not only meets the highest standards available, but is
within the members’ budgets; and

Reducing costs while protecting the environment through renewable and
sustainable efforts.
Thank you for your careful review and consideration of our proposal. The entire Sunstate
Mechanical Services team looks forward to serving your members under the resulting NCPA
contract.
Sincerely,
Bill M. Bart, Jr.
President/Managing Member
K-74 257869 ♦ K-77 264453 ♦ K-79 256111 ♦ L-04 164126 ♦ L-11 172243 ♦ KB-1 275357 ♦ L-39 164120
K-74 257869 ♦ K-77 264453 ♦ K-79 256111 ♦ L-04 164126 ♦ L-11 172243 ♦ KB-1 275357 ♦ L-39 164120
Request for Proposal (RFP) for HVAC Equipment,
Installation, Service, & Related Products
Solicitation Number: 05-16
Publication Date: Monday, February 15th, 2016
Notice to Respondent:
Submittal Deadline: Tuesday, March 29th, 2016 2:00 pm CST
Questions regarding this solicitation must be submitted to [email protected] no
later than Tuesday, March 22nd, 2016. All questions and answers will be posted to
http://www.ncpa.us/solicitations.
It is the intention of Region 14 Education Service Center (herein “Region 14 ESC”) to establish a
Master Agreement for HVAC Equipment, Installation, Service, & Related Products for use by Region
14 ESC and other public agencies supported under this contract. This Request for Proposal is issued
on behalf of the National Cooperative Purchasing Alliance through a public agency clause, which
provides that any county, city, special district, local government, school district, private K-12 school,
higher education institution, state, other government agency, healthcare organization or nonprofit
organization may purchase Products and Services through this contract. Respondents will be
required to execute the NCPA Administration Agreement upon award.
This contract will allow agencies to purchase on an “as needed” basis from a competitively awarded
contract. Respondents are requested to submit their total line of available products and services.
While this solicitation specifically covers HVAC Equipment, Installation, Service, & Related Products,
respondents are encouraged to submit an offering on any or and all products and services available
that they currently perform in their normal course of business.
Responses shall be received no later than the submittal deadline in the offices of Region 14 ESC at
the address below:
Region 14 Education Service
Center 1850 Highway 351
Abilene, Texas 79601
Immediately following the deadline, all responses will be publically opened and the respondents
recorded. Any response received later than the specified deadline, whether delivered in person or
mailed, will be disqualified. Faxed or electronically submitted responses cannot be accepted.
Responses must be sealed and plainly marked with the company name and the opening date and
time. Two (2) bound and signed copies of the proposals and Two (2) electronic copies on CD, DVD,
or flash drives (i.e. pin or jump drives) shall be provided.
Competitive Solicitation by
Region 14 Education Service Center
For
HVAC Equipment, Installation, Service, & Related
Products
On behalf of itself and other Government Agencies
And made available through the
National Cooperative Purchasing Alliance
RFP # 05-16
Introduction / Scope
 Region 14 ESC on behalf of itself and all states, local governments, school districts, and
higher education institutions in the United States of America, and other government
agencies and nonprofit organizations (herein “Public Agency” or collectively “Public
Agencies”) is soliciting proposals from qualified vendors to enter into a Master Agreement
for a complete line of HVAC Equipment, Installation, Service, & Related Products.
 Region 14 ESC, as the lead public agency, has partnered with NCPA to make the resultant
contract available to all participating agencies in the United States. NCPA provides marketing
and administrative support for the awarded vendor that promotes the successful vendor’s
products and services to Public Agencies nationwide. The Vendor will execute the NCPA
Administration Agreement (Tab 2) upon award. Vendor should thoroughly review all
documents and note any exceptions to NCPA terms and conditions in their proposal.
 Awarded vendor(s) shall perform covered services under the terms of this agreement.
Respondents shall provide pricing based on a discount from their standard pricing
schedules for products and/or services offered. Respondents must provide explanation on
how they will provide either Catalog and/or price lists in their accompanying proposal.
Please specify where different percentage discounts apply. Additional pricing and/or
discounts may be included.
 Each service proposed is to be priced separately with all ineligible items identified. Services
may be awarded to multiple vendors. Respondents may elect to limit their proposals to a
single service within any category, or multiple services within any and all categories.
 National Cooperative Purchasing Alliance (NCPA)
➢ The National Cooperative Purchasing Alliance (herein “NCPA”) assists public agencies
to increase their efficiency and reduce their costs when procuring goods and services.
This is accomplished by awarding competitively solicited contracts that are leveraged
nationally by combining the volumes and purchasing power of entities nationwide.
Our contracts are available for use by any entity that must comply with procurement
laws and regulations.
 It is the intention of Region 14 ESC and NCPA to achieve the following objectives through this
RFP.
➢ Provide a comprehensive competitively solicited Master Agreement offering
Products and Services to Public Agencies;
➢ Achieve cost savings of Vendors and Public Agencies through a single
competitive solicitation process that eliminates the need for multiple
proposals;
➢ Combine the purchasing power of Public Agencies to achieve cost effective pricing;
➢
Reduce the administrative and overhead costs of Vendors and Public Agencies
through state of the art purchasing procedures.
 Vendor Scope
➢
It is the intention of Region 14 ESC to establish a contract with vendor(s) for HVAC
Equipment, Installation, Service, & Related Products. Awarded vendor(s) shall provide
products and perform covered services under the terms of this agreement. Offerors
shall provide pricing based on a discount from a manufacturer’s price list or catalog,
or fixed price, or a combination of both with indefinite quantities. Additional pricing
and/or discounts may be included. If Offeror has existing cooperative contracts in
place, Offeror is requested to submit pricing equal or better than those that are in
place. Multiple percentage discount structure is also acceptable. Please specify where
different percentage discounts apply.
➢
Each service proposed is to be priced separately with all ineligible items identified.
Services may be awarded to multiple vendors. Offerors may elect to limit their proposals
to a single service within any category, or multiple services within any or all categories.
➢
Region 14 ESC is seeking a service provider that has the depth, breadth and quality of
resources necessary to complete all phases of this contract. In addition, NCPA also
requests any value add product or service that could be provided under this contract.
➢
While this solicitation specifically covers HVAC Equipment, Installation, Service, &
Related Products, respondents are encouraged to submit an offering on any and all
products or services available that they currently perform in their normal course of
business. The scope of this RFP shall include but not be limited to the following
products and services:

HVAC Refrigeration Type- Rotary, Centrifugal, Scroll, Reciprocating., Absorption

Indoor Air Quality Products and Devices Type- Active polarization, nonionizing, electronic air cleaning systems intended to replace passive filtration,
any other.

Unitary Type-rooftops, split systems, VRFs, Heat Pumps, PTACs, water-source,
minisplits

Air handling Type- central station-manufactured or custom makeup air, fan,
filter, coil sections

Air Terminal Devices and Heating Products Type-VAV, Fan Coils, Unit
Ventilators, Unit Heaters, Fin Tube Radiation/Convectors

DDC Controls Type-core components, end devices, lighting, panels

Cooling Towers Type- open, closed, evaporative, other

Pumps Type- single stage, split case, end suction, inline, circulator, turbines

Invertors

Boilers & Water Heaters Type- modulating, condensing, cast iron, water
tube, packaged and other

HVAC Specialty Products Type (e.g., modular, outside/inside, Steam & Thermal
Heat Recovery, Humidity Control, Heat Wheel, Heat Pipe, Heat Exchangers,
Geothermal) Equipment Parts and Supplies Type- manufactured parts,
emergency parts service, miscellaneous material and supplies and other

Startup & Commissioning Services Type - equipment startups, system
checkouts, control verification, retro commissioning, M & V verifications, rebate
auditing, other

Service & Maintenance Type- preventative and full maintenance contracts, manat attendance, remote monitoring, annuals, emergency services, regulatory
compliance, cleaning (e.g., duct, coils and filters), scheduled maintenance (e.g., oil,
chemical and vibration analysis) and other

Installation and Turnkey Contracting Type- retrofit, new construction,
energy retrofit, controls new- and upgrade and other

Warranty Services Type- Extended parts & labor (define maximum number of
years available), delayed start-up and other

Energy Services Type-Energy Tracking, Energy Analysis, Evaluation of
Potential Upgrades, demand response, rebates and other

Equipment Rentals Type-chillers, pumps, transformers, terminal units,
generators, cooling towers, packaged unitary and other

Financial Services Type- leasing, prompt and pre-payment discounts,
guaranteed savings and other

Professional Services Type- Engineering, Design, Drafting, Architectural,
Project Management and other

Site Surveys Type- Equipment, system analysis, operational, architectural and other
Instructions to Respondents
 Submission of Response
➢ Only sealed responses will be accepted. Faxed or electronically transmitted responses will
not be accepted.
➢ Sealed responses may be submitted on any or all items, unless stated otherwise. Region 14
ESC reserves the right to reject or accept any response.
➢ Deviations to the terms, conditions and/or specifications shall be conspicuously noted in
writing by the respondent and shall be included with the response.
➢ Withdrawal of response will not be allowed for a period of 120 days following the opening.
Pricing will remain firm for 120 days from submittal.
 Required Proposal Format
➢ Responses shall be provided in a three-ring binder or report cover using 8.5 x 11 paper
clearly identified with the name of Respondents company and solicitation responding to on
the outside front cover and vertical spine. Two (2) bound and signed copies of the
proposals and Two (2) electronic copies on CD, DVD, or flash drives (i.e. pin or jump drives)
shall be provided. Tabs should be used to separate the proposal into sections, as identified
below. Respondents failing to organize in the manner listed may be considered nonresponsive and may not be evaluated.
 Binder Tabs
➢ Tab 1 – Signature Form
➢ Tab 2 – NCPA Administration Agreement
➢ Tab 3 – Vendor Questionnaire
➢ Tab 4 – Vendor Profile
➢ Tab 5 – Products and Services / Scope
➢ Tab 6 - References
➢ Tab 7 - Pricing
➢ Tab 8 – Value Added Products and Services
➢ Tab 9 – Required Documents
 Shipping Label
➢ The package must be clearly identified as listed below with the solicitation number and
name of the company responding. All packages must be sealed and delivered to the Region
14 ESC offices no later than the submittal deadline assigned for this solicitation.
From:
Company:
Address:
City, State, Zip:
Solicitation Name and Number:
Due Date and Time:
Tab 1 – Master Agreement
General Terms and Conditions
 Customer Support
➢ The vendor shall provide timely and accurate technical advice and sales support. The
vendor shall respond to such requests within one (1) working day after receipt of the
request.
 Assignment of Contract
➢ No assignment of contract may be made without the prior written approval of Region 14
ESC. Purchase orders and payment can only be made to awarded vendor. Awarded vendor
is required to notify Region 14 ESC when any material change in operation is made.
 Disclosures
➢ Respondent affirms that he/she has not given, offered to give, nor intends to give at any
time hereafter any economic opportunity, future employment, gift, loan, gratuity, special
discount, trip, favor or service to a public servant in connection with this contract.
➢ The respondent affirms that, to the best of his/her knowledge, the offer has been arrived at
independently, and is submitted without collusion with anyone to obtain information or
gain any favoritism that would in any way limit competition or give an unfair advantage
over other vendors in the award of this contract.
 Renewal of Contract
➢ Unless otherwise stated, all contracts are for a period of one (1) year with an option to
renew annually for an additional four (4) years if agreed to by Region 14 ESC and the
vendor.
 Funding Out Clause
➢ Any/all contracts exceeding one (1) year shall include a standard “funding out” clause. A
contract for the acquisition, including lease, of real or personal property is a commitment
of the entity’s current revenue only, provided the contract contains either or both of the
following provisions:
➢ Retains to the entity the continuing right to terminate the contract at the expiration of each
budget period during the term of the contract and is conditioned on a best efforts attempt
by the entity to obtain appropriate funds for payment of the contract.
 Shipments (if applicable)
➢ The awarded vendor shall ship ordered products within the written estimate of delivery
time by the vendor to the entity after the receipt of the order unless modified. If a product
cannot be shipped within that time, the awarded vendor shall notify the entity placing the
order as to why the product has not shipped and shall provide an estimated shipping date.
At this point the participating entity may cancel the order if estimated shipping time is not
acceptable. All deliveries shall be freight prepaid, F.O.B. destination.
 Tax Exempt Status
➢
Since this is a national contract, knowing the tax laws in each state is the sole responsibility
of the vendor.
 Payments
➢
The entity using the contract will make payments directly to the awarded vendor or
their affiliates as long as written request and approval by NCPA is provided to the
awarded vendor.
 Adding authorized distributors/dealers
➢
➢
➢
➢
Awarded vendors are prohibited from authorizing additional distributors or dealers, other
than those identified at the time of submitting their proposal, to sell under their contract
award without notification and prior written approval from NCPA.
Awarded vendors must notify NCPA each time it wishes to add an authorized distributor or
dealer.
Purchase orders and payment can only be made to awarded vendor unless otherwise
approved by NCPA.
Pricing provided to members by added distributors or dealers must also be less than or
equal to the pricing offered by the awarded contract holder, unless otherwise approved by
NCPA.
 Pricing
➢
➢
➢
All pricing submitted to shall include, as a cost of sale to the awarded vendor, the
administrative fee to be remitted to NCPA by the awarded vendor. It is the awarded
vendor’s responsibility to keep all pricing up to date and on file with NCPA. For those
pricing requiring annual or periodic pricing updates, awarded vendors are expected to
provide these changes as submitted.
All deliveries shall be freight prepaid, F.O.B. destination and shall be included in all pricing
offered unless otherwise clearly stated in writing
All supplies, equipment and services shall include manufacturer's minimum standard
warranty and one (1) year labor warranty unless otherwise agreed to in writing.
 Best Price Guarantee
➢
➢
➢
The awarded vendor agrees to provide pricing to Region 14 ESC and its participating
entities that are the lowest pricing available and the pricing shall remain so throughout the
duration of the contract.
The awarded vendor agrees to lower the cost of any product purchased through NCPA
following a reduction in the manufacturer or publisher's direct cost.
The awarded vendor agrees all prices, terms, warranties, and benefits granted by the
vendor to Members through this contract are comparable to or better than the equivalent
terms offered by vendor to any present customer meeting the same qualifications or
requirements.
 Warranty
➢
Proposals should address each of the following:
▪ Applicable warranty and/or guarantees of equipment and installations including
any conditions and response time for repair and/or replacement of any components
▪
▪
▪
during the warranty period.
Availability of replacement parts
Life expectancy of equipment under normal use
Detailed information as to proposed return policy on all equipment
 Administrative Fee
➢
All pricing submitted to Region 14 ESC shall include the administrative fee to be remitted to
NCPA by the awarded vendor.
➢ The awarded vendor agrees to pay administrative fees to NCPA of three percent (3%).
(Sales will be calculated for fiscal year of January 1st through December 31st and reset each
year.)
 Audit rights
➢ Vendor shall, at Vendor’s sole expense, maintain appropriate due diligence of all purchases
made by any entity that utilizes this Agreement. NCPA and Region 14 ESC each reserve the
right to audit the accounting for a period of three (3) years from the time such purchases are
made. This audit right shall survive termination of this Agreement for a period of one
(1) year from the effective date of termination. In the State of New Jersey, this audit right
shall survive termination of this Agreement for a period of five (5) years from the date of
final payment. Such records shall be made available to the New Jersey Office of the State
Comptroller upon request.
➢ Region 14 ESC shall have the authority to conduct random audits of Vendor’s pricing that is
offered to eligible entities at Region 14 ESC's sole cost and expense. Notwithstanding the
foregoing, in the event that Region 14 ESC is made aware of any pricing being offered to
eligible agencies that is materially inconsistent with the pricing under this agreement,
Region 14 ESC shall have the ability to conduct an extensive audit of Vendor’s pricing at
Vendor’s sole cost and expense. Region 14 ESC may conduct the audit internally or may
engage a third-party auditing firm. In the event of an audit, the requested materials shall be
provided in the format and at the location designated by Region 14 ESC or NCPA.
 Indemnity
➢
The awarded vendor shall protect, indemnify, and hold harmless Region 14 ESC and its
participants, administrators, employees and agents against all claims, damages, losses and
expenses arising out of or resulting from the actions of the vendor, vendor employees or
vendor subcontractors in the preparation of the solicitation and the later execution of the
contract.
 Licenses and Duty to keep current licenses
➢
Vendor shall maintain in current status all federal, state and local licenses, bonds and permits
required for the operation of the business conducted by vendor. Vendor shall remain fully
informed of and in compliance with all ordinances and regulations pertaining to the lawful
provision of services under the contract. Region 14 ESC reserves the right to stop work
and/or cancel the contract of any vendor whose license(s) expire, lapse, are suspended or
terminated. Vendor is expected to provide all required license(s) with this RFP response.
 Franchise Tax
➢
The respondent hereby certifies that he/she is not currently delinquent in the payment of
any franchise taxes.
 Supplemental Agreements
➢
The entity participating in this contract and awarded vendor may enter into a separate
supplemental agreement to further define the level of service requirements over and above
the minimum defined in this contract i.e. invoice requirements, ordering requirements,
specialized delivery, etc. Any supplemental agreement developed as a result of this contract
is exclusively between the participating entity and awarded vendor.
 Certificates of Insurance
➢
Certificates of insurance shall be delivered to the Public Agency prior to commencement of
work. The insurance company shall be licensed in the applicable state in which work is
being conducted. The awarded vendor shall give the participating entity a minimum of ten
(10) days’ notice prior to any modifications or cancellation of policies. The awarded vendor
shall require all subcontractors performing any work to maintain coverage as specified.
 Legal Obligations
➢
It is the Respondent’s responsibility to be aware of and comply with all local, state, and
federal laws governing the sale of products/services identified in this RFP and any
awarded contract and shall comply with all while fulfilling the RFP. Applicable laws and
regulation must be followed even if not specifically identified herein.
 Protest
➢
A protest of an award or proposed award must be filed in writing within ten (10) days from
the date of the official award notification and must be received by 5:00 pm CST. No protest
shall lie for a claim that the selected Vendor is not a responsible Bidder. Protests shall be
filed with Region 14 ESC and shall include the following:
Name, address and telephone number of protester
Original signature of protester or its representative
Identification of the solicitation by RFP number
Detailed statement of legal and factual grounds including copies of relevant
documents and the form of relief requested
Any protest review and action shall be considered final with no further formalities being
considered.
▪
▪
▪
▪
➢
 Force Majeure
➢ If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in
part to carry out its obligations under this Agreement then such party shall give notice and
full particulars of Force Majeure in writing to the other party within a reasonable time
after occurrence of the event or cause relied upon, and the obligation of the party giving
such notice, so far as it is affected by such Force Majeure, shall be suspended during the
continuance of the inability then claimed, except as hereinafter provided, but for no longer
period, and such party shall endeavor to remove or overcome such inability with all
reasonable dispatch.
➢
The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or
other industrial disturbances, act of public enemy, orders of any kind of government of the
United States or any civil or military authority; insurrections; riots; epidemics; landslides;
lighting; earthquake; fires; hurricanes; storms; floods; washouts; droughts; arrests;
restraint of government and people; civil disturbances; explosions, breakage or accidents
to machinery, pipelines or canals, or other causes not reasonably within the control of the
party claiming such inability. It is understood and agreed that the settlement of strikes and
lockouts shall be entirely within the discretion of the party having the difficulty, and that
the above requirement that any Force Majeure shall be remedied with all reasonable
dispatch shall not require the settlement of strikes and lockouts by acceding to the
demands of the opposing party or parties when such settlement is unfavorable in the
judgment of the party having the difficulty
 Prevailing Wage
➢
It shall be the responsibility of the Vendor to comply, when applicable, with the prevailing
wage legislation in effect in the jurisdiction of the purchaser. It shall further be the
responsibility of the Vendor to monitor the prevailing wage rates as established by the
appropriate department of labor for any increase in rates during the term of this contract
and adjust wage rates accordingly.
 Miscellaneous
➢
Either party may cancel this contract in whole or in part by providing written notice. The
cancellation will take effect 30 business days after the other party receives the notice of
cancellation. After the 30th business day all work will cease following completion of final
purchase order.
 Cancellation for Non-Performance or Contractor Deficiency
➢
➢
➢
Region 14 ESC may terminate any contract if awarded vendor has not used the contract, or
if purchase volume is determined to be low volume in any 12-month period.
Region 14 ESC reserves the right to cancel the whole or any part of this contract due to
failure by contractor to carry out any obligation, term or condition of the contract.
Region 14 ESC may issue a written deficiency notice to contractor for acting or failing to act
in any of the following:
 Providing material that does not meet the specifications of the contract;
 Providing work and/or material that was not awarded under the contract;
 Failing to adequately perform the services set forth in the scope of work and
specifications;
 Failing to complete required work or furnish required materials within a reasonable
amount of time;
 Failing to make progress in performance of the contract and/or giving Region 14 ESC
reason to believe that contractor will not or cannot perform the requirements of the
contract;
➢
Upon receipt of a written deficiency notice, contractor shall have ten (10) days to provide a
satisfactory response to Region 14 ESC. Failure to adequately address all issues of concern
may result in contract cancellation. Upon cancellation under this paragraph, all goods,
materials, work, documents, data and reports prepared by contractor under the contract
shall become the property of Region 14 ESC on demand.
If awarded vendor is going to do business in the State of Arizona, the following terms and
conditions shall apply
 Cancellation for Conflict of Interest
➢
Per A.R.S. 38-511 a School District/public entity may cancel this Contract within three (3)
years after Contract execution without penalty or further obligation if any person
significantly involved in initiating, negotiating, securing, drafting, or creating the Contract
on behalf of the School District/public entity is, or becomes at any time while the Contract
or an extension the Contract is in effect, an employee of or a consultant to any other party
to this Contract with respect to the subject matter of the Contract. The cancellation shall be
effective when the awarded vendor receives written notice of the cancellation unless the
notice specifies a later time.
 Registered Sex Offender Restriction
➢
Pursuant to this order, the awarded vendor agrees by acceptance of this order that no
employee of the awarded vendor or a subcontractor of the awarded vendor, who has been
adjudicated to be a registered sex offender, will perform work on any School District’s
premises or equipment at any time when District students are, or are reasonably expected
to be, present. The awarded vendor further agrees by acceptance of this order that a
violation of this condition shall be considered a material breach and may result in a
cancellation of the order at the District's discretion.
 Contract’s Employment Eligibility
➢
By entering the contract, awarded vendor warrants compliance with A.R.S. 41-4401, A.R.S.
23-214, the Federal Immigration and Nationality Act (FINA), and all other federal
immigration laws and regulations. A School District/public entity may request verification
of compliance from any contractor or subcontractor performing work under this contract.
A School District/public entity reserves the right to confirm compliance in accordance with
applicable laws. Should the School District/public entity suspect or find that the awarded
vendor or any of its subcontractors are not in compliance, the School District/public entity
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the contract for default, and suspension and/or debarment of the
awarded vendor. All costs necessary to verify compliance are the responsibility of the
awarded vendor.
 Terrorism Country Divestments
➢ Per A.R.S. 35-392, a School District/public entity is prohibited from purchasing from a
company that is in violation of the Export Administration Act.
 Fingerprint Checks
➢
If required to provide services on School District/public entity’s property, awarded vendor
shall comply with A.R.S. 15-511(h).
 Indemnification
➢ Notwithstanding all other provisions of this agreement, School District/public entity does
not agree to accept responsibility, waive liability, or indemnify the awarded vendor, in
whole or in part, for the errors, negligence, hazards, liabilities, contract breach and/or
omissions of the awarded vendor, its employees and/or agents.
 Open Records Policy
➢
Because Region 14 ESC is a governmental entity responses submitted are subject to release
as public information after contracts are executed. If a vendor believes that its response, or
parts of its response, may be exempted from disclosure, the vendor must specify page-bypage and line-by-line the parts of the response, which it believes, are exempt. In addition,
the respondent must specify which exception(s) are applicable and provide detailed
reasons to substantiate the exception(s).
➢
The determination of whether information is confidential and not subject to disclosure is
the duty of the Office of Attorney General (OAG). Region 14 ESC must provide the OAG
sufficient information to render an opinion and therefore, vague and general claims to
confidentiality by the respondent are not acceptable. Region 14 ESC must comply with the
opinions of the OAG. Region14 ESC assumes no responsibility for asserting legal
arguments on behalf of any vendor. Respondent are advised to consult with their legal
counsel concerning disclosure issues resulting from this procurement process and to take
precautions to safeguard trade secrets and other proprietary information.
Process
Region 14 ESC will evaluate proposals in accordance with, and subject to, the relevant statutes,
ordinances, rules, and regulations that govern its procurement practices. NCPA will assist Region 14
ESC in evaluating proposals. Award(s) will be made to the prospective vendor(s) whose response is
determined to be the most advantageous to Region 14 ESC, NCPA, and its participating agencies. To
qualify for evaluation, response must have been submitted on time, and satisfy all mandatory
requirements identified in this document.
 Contract Administration
➢ The contract will be administered by Region 14 ESC. The National Program
will be administered by NCPA on behalf of Region 14 ESC.
 Contract Term
➢ The contract term will be for one (1) year starting from the date of the award. The
contract may be renewed for up to four (4) additional one-year terms.
 Contract Waiver
➢ Any waiver of any provision of this contract shall be in writing and shall be signed by
the duly authorized agent of Region 14 ESC. The waiver by either party of any term
or condition of this contract shall not be deemed to constitute waiver thereof nor a
waiver of any further or additional right that such party may hold under this
contract.
 Products and Services additions
➢ Products and Services may be added to the resulting contract during the term of the
contract by written amendment, to the extent that those products and services are
within the scope of this RFP and has written approval of NCPA and Region 14 ESC.
 Competitive Range
➢ It may be necessary for Region 14 ESC to establish a competitive range. Responses
not in the competitive range are unacceptable and do not receive further award
consideration.
 Deviations and Exceptions
➢ Deviations or exceptions stipulated in response may result in disqualification. It is
the intent of Region 14 ESC to award a vendor’s complete line of products and/or
services, when possible.
 Estimated Quantities
➢ The estimated dollar volume of Products and Services purchased under the proposed
Master Agreement is $100 million dollars annually. This estimate is based on the
anticipated volume of Region 14 ESC and current sales within the NCPA program.
There is no guarantee or commitment of any kind regarding usage of any contracts
resulting from this solicitation
 Evaluation
➢ Region 14 ESC will review and evaluate all responses in accordance with, and subject
to, the relevant statutes, ordinances, rules and regulations that govern its
procurement practices. NCPA will assist the lead agency in evaluating proposals.
Recommendations for contract awards will be based on multiple factors, each factor
being assigned a point value based on its importance.
 Formation of Contract
➢ A response to this solicitation is an offer to contract with Region 14 ESC based upon the
terms, conditions, scope of work, and specifications contained in this request. A
solicitation does not become a contract until it is accepted by Region 14 ESC. The
prospective vendor must submit a signed Signature Form with the response thus,
eliminating the need for a formal signing process.
 NCPA Administrative Agreement
➢ The vendor will be required to enter and execute the National Cooperative
Purchasing Alliance Administration Agreement with NCPA upon award with
Region 14 ESC. The agreement establishes the requirements of the vendor with
respect to a nationwide contract effort.
 Clarifications / Discussions
➢
Region 14 ESC may request additional information or clarification from any
of the respondents after review of the proposals received for the sole purpose of
elimination minor irregularities, informalities, or apparent clerical mistakes in the
proposal.
Clarification does not give respondent an opportunity to revise or modify its proposal,
except to the extent that correction of apparent clerical mistakes results in a revision.
After the initial receipt of proposals, Region 14 ESC reserves the right to conduct
discussions with those respondents whose proposals are determined to be reasonably
susceptible of being selected for award. Discussions occur when oral or written
communications between Region 14 ESC and respondents are conducted for the
purpose clarifications involving information essential for determining the acceptability
of a proposal or that provides respondent an opportunity to revise or modify its
proposal. Region 14 ESC will not assist respondent bring its proposal up to the level of
other proposals through discussions. Region 14 ESC will not indicate to respondent a
cost or price that it must meet to neither obtain further consideration nor will it
provide any information about other respondents’ proposals or prices.
 Multiple Awards
➢
Multiple Contracts may be awarded as a result of the solicitation. Multiple
Awards will ensure that any ensuing contracts fulfill current and future requirements of
the diverse and large number of participating public agencies.
 Past Performance
➢ Past performance is relevant information regarding a vendor’s actions under
previously awarded contracts; including the administrative aspects of performance;
the vendor’s history of reasonable and cooperative behavior and commitment to
customer satisfaction; and generally, the vendor’s businesslike concern for the
interests of the customer.
Evaluation Criteria
 Product & Services/Pricing (40 points)
➢
➢
➢
➢
➢
Respondent(s)’ products and services (e.g.; quality and breadth of product(s)/service(s),
description(s) quality, reputation in the marketplace, average on time delivery rate and
historical shipping timelines, return and restocking policies and applicable fees, average
Fill Rate, shipping charges and other)
Competitive Level of Pricing for vendor’s available products and services
Warranties on Respondent(s)’ products and services (e.g.; availability of
standard/extended warranties, pricing, detailed descriptions, ease of process and
others).
Evidence of the ability of Respondent(s)’ products and services to save members time
and money (e.g.; breadth of service departments, technological advances, personnel
experience, product(s) efficiencies, and others)
Other factors relevant to this section as submitted by the responder(s)
 Ability to Provide and Perform the Required Services for the Contract (25 points)
➢
➢
Response to emergency orders & service (e.g.; response time, breadth of service
coverage, strength of meeting service and warranty needs of members)
Customer service/problem resolution (e.g.; technical abilities of service personnel;
quality of processes,)
Invoicing process (e.g.; ease of use; transparency, billing resolutions)
➢
Respondent(s)’ processes, and quality of organizational structure
➢
Contract implementation/Customer transition
➢
Financial condition of vendor
➢
Offeror’s safety record (e.g.; benchmarks, lost hours, reporting)
➢
Instructional materials and training (e.g.; administrative documentation, internal
technical training, training of agencies)
Other factors relevant to this section as submitted by the proposer
➢
➢
 References (10 points)
➢
A minimum of ten (10) customer references for product and/or services of similar
scope dating within past 3 years
 Qualification and Experience (15 points)
➢
Respondent(s)’ reputation in the marketplace
➢
Past relationship with Region 14 ESC and/or NCPA members
➢
➢
Experience with cooperative selling (e.g.; number of other cooperatives, Exhibited
understanding of cooperative purchasing)
Experience and qualification of key employees
➢
Location and number of sales persons who will work on this contract
➢
Marketing plan and capability
➢
Past experience working with the government sector
➢
➢
➢
Past litigation, bankruptcy, reorganization, state investigations of entity or current
officers and directors
Completeness of response (e.g.; filled out all sections, answered all questions, provided
pricing)
 Value Added Services Description, Products and/or Services (10 points)
➢
Marketing and agency Training
➢
Customer Service
➢
➢
Sales force training (e.g.; internal training plan, corporate officer involvement,
orientation commitment)
Marketing plan and capability (e.g.; contract rollout plan, benchmarks, goals)
➢
Green initiative(s) (e.g.; philosophy, certificates, awards)
➢
Quality and breadth of value add(s)
➢
Signature Form
The undersigned hereby proposes and agrees to furnish goods and/or services in strict compliance
with the terms, specifications and conditions at the prices proposed within response unless noted
in writing. The undersigned further certifies that he/she is an officer of the company and has
authority to negotiate and bind the company named below and has not prepared this bid in
collusion with any other Respondent and that the contents of this proposal as to prices, terms or
conditions of said bid have not been communicated by the undersigned nor by any employee or
agent to any person engaged in this type of business prior to the official opening of this proposal.
Prices are guaranteed: 120 days
Companyname SunstateMechanicalServices
Address
City/State/Zip
7845E. Redfield Rd.
Scottsdale,
AZ 86260
Telephone
No.
[480) 998-9620
Fax
No.
[480J 998-962L
Email
address [email protected]
Printed
Position with
name
companv
Authorized signature
Bill M. Bart,lr.
President
Tab 2 – NCPA Administration Agreement
This Administration Agreement is made as of
, by and between
April 11, 2016
National Cooperative Purchasing Alliance (“NCPA”) and Sunstate Mechanical Services
(“Vendor”).
Recitals
WHEREAS, Region 14 ESC has entered into a certain Master Agreement dated April 11, 2016,
referenced as Contract Number
02-36 , by and between Region 14 ESC and Vendor, as may
be amended from time to time in accordance with the terms thereof (the “Master Agreement”), for
the purchase of HVAC Equipment, Installation, Service, & Related Products;
WHEREAS, said Master Agreement provides that any state, city, special district, local
government, school district, private K-12 school, technical or vocational school, higher education
institution, other government agency or nonprofit organization (hereinafter referred to as “public
agency” or collectively, “public agencies”) may purchase products and services at the prices
indicated in the Master Agreement;
WHEREAS, NCPA has the administrative and legal capacity to administer purchases
under the Master Agreement to public agencies;
WHEREAS, NCPA serves as the administrative agent for Region 14 ESC in connection
with other master agreements offered by NCPA;
WHEREAS, Region 14 ESC desires NCPA to proceed with administration of the Master
Agreement; WHEREAS, NCPA and Vendor desire to enter into this Agreement to make available
the Master Agreement to public agencies on a national basis;
NOW, THEREFORE, in consideration of the payments to be made hereunder and the
mutual covenants contained in this Agreement, NCPA and Vendor hereby agree as follows:
 General Terms and Conditions
➢ The Master Agreement, attached hereto as Tab 1 and incorporated herein by reference
as though fully set forth herein, and the terms and conditions contained therein shall
apply to this Agreement except as expressly changed or modified by this Agreement.
➢ NCPA shall be afforded all of the rights, privileges and indemnifications afforded to
Region 14 ESC under the Master Agreement, and such rights, privileges and
indemnifications shall accrue and apply with equal effect to NCPA under this Agreement
including, but not limited to, the Vendor’s obligation to provide appropriate insurance
and certain indemnifications to Region 14 ESC.
➢ Vendor shall perform all duties, responsibilities and obligations required under the
Master Agreement in the time and manner specified by the Master Agreement.
➢ NCPA shall perform all of its duties, responsibilities, and obligations as administrator of
purchases under the Master Agreement as set forth herein, and Vendor acknowledges
that NCPA shall act in the capacity of administrator of purchases under the Master
Agreement.
➢ With respect to any purchases made by Region 14 ESC or any Public Agency pursuant to
➢
the Master Agreement, NCPA (a) shall not be construed as a dealer, re-marketer,
representative, partner, or agent of any type of Vendor, Region 14 ESC, or such Public
Agency, (b) shall not be obligated, liable or responsible (i) for any orders made by
Region 14 ESC, any Public Agency or any employee of Region 14 ESC or Public Agency
under the Master Agreement, or (ii) for any payments required to be made with respect
to such order, and (c) shall not be obligated, liable or responsible for any failure by the
Public Agency to (i) comply with procedures or requirements of applicable law, or (ii)
obtain the due authorization and approval necessary to purchase under the Master
Agreement. NCPA makes no representations or guaranties with respect to any minimum
purchases required to be made by Region 14 ESC, any Public Agency, or any employee of
Region 14 ESC or Public Agency under this Agreement or the Master Agreement.
The Public Agency participating in the NCPA contract and Vendor may enter into a
separate supplemental agreement to further define the level of service requirements
over and above the minimum defined in this contract i.e. invoice requirements, ordering
requirements, specialized delivery, etc. Any supplemental agreement developed as a
result of this contract is exclusively between the Public Agency and Vendor. NCPA, its
agents, members and employees shall not be made party to any claim for breach of such
agreement.
 Term of Agreement
➢
This Agreement shall be in effect so long as the Master Agreement remains in effect,
provided, however, that the obligation to pay all amounts owed by Vendor to NCPA
through the termination of this Agreement and all indemnifications afforded by Vendor
to NCPA shall survive the term of this Agreement.
 Fees and Reporting
➢ The awarded vendor shall electronically provide NCPA with a detailed monthly or
quarterly report showing the dollar volume of all sales under the contract for the
previous month or quarter. Reports shall be sent via e-mail to NCPA offices at
[email protected]. Reports are due on the fifteenth (15th) day after the close of
the previous month or quarter. It is the responsibility of the awarded vendor to collect
and compile all sales under the contract from participating members and submit one (1)
report. The report shall include at least the following information as listed in the
example below:
Entity Name
Zip Code
State
PO or Job #
Sale Amount
Registered
Vendor
Quotation #
Total
➢
Each month NCPA will invoice the vendor based on the total of sale amount(s) reported.
From the invoice the vendor shall pay to NCPA three (3%) administrative fee on the
amount of the agency’s purchase order less any applicable sales tax and Performance
and/or Payment bond cost. Vendor’s annual sales shall be measured on a calendar year
Master Agreement. NCPA and Region 14 ESC reserve the right to audit the accounting for a
period of four (4) years from the date NCPA receives the accounting. In the event of such
an audit, the requested materials shall be provided at the location designated by Region 14
ESC or NCPA. In the event such audit reveals an underreporting of Contract Sales and a
resulting underpayment of administrative fees, Vendor shall promptly pay NCPA the
amount of such underpayment, together with interest on such amount and shall be
obligated to reimburse NCPA's costs and expenses for such audit.
General Provisions
between the parties hereto with respect to the subject matter hereof, and no other
agreement, statement, or promise relating to the subject matter of this Agreement which
is not contained herein shall be valid or binding.
>
Awarded vendor agrees to allow NCPA to use their name and logo within website,
marketing materials and advertisement. Any use of NCPA name and logo or any form of
publicity regarding this contract by awarded vendor must have prior approval from
NCPA.
Agreement or to recover any administrative fee and accrued interest, the prevailing
party shall be entitled to reasonable attorney's fees and costs in addition to any other
relief to which such party may be entitled.
Vendor without prior written consent of NCPA. Any assignment without such consent
will be void.
>
NCPA's sole discretion, to an existing or newly established legal entity that has the
authority and capacity to perform NCPA's obligations hereunder
All written communications given hereunder shall be delivered to the addresses as
set forth below.
National Cooperative Purchasing Alliance:
Vendor:
Name:
Matthew Mackel
Name:
Bill M. Bart. Ir.
Title:
Director, Business Development
Title:
President
Address: PO Box 701273
Address: 7845 Redfield
Scottsdale. AZ 85260
Houston, TX 77270
Signature:
Signature:
Date:
April 11, 2016
Rd.
Date:
9"+
:lry lr*ib
1/,unt4
RFp responders are requested to agree to a quotation number registration program to provide
consistency and faster service for our facility awarded vendors, agency members and participants.
The process will require Facility Contract holders to register and receive a NCPA Vendor Registered
euotation Number that must be prominently displayed on each proposal(s) that you present to the
agencies. The system will track Facility transactions from the initial proposal stage to the completion
of each project. NCPA has assembled an experienced Facilities Management Team that stands ready
and willing to assist its vendors in providing quality services to the awarded vendor's organization.
Failure to receive the Vendor Registered Quotation Number can result in potential delays to your
services and the only acceptable proposals need to have a NCPA Vendor Registered Quotation
Number,
Fill out the form on the Facilities page atwww.NCPA'us
(Direct Iink is
* Fill out and submit.
o
o
AII registered vendor quotation number requests must be submitted and a proposal number
received before you present it to your potential customer'
You
will have a response with
a NCPA
Vendor Registered Quotation Number within 4 hours.
.
If you have an emergency and need a quotation number sooner, call any member of the
Facility Management team and we will helpyou'
o
Include the quotation number on all proposals.
This document acknowledges that you have received and agree to the details, directions and
expectations of the NCPA Vendor Registered Quotation Number process.
Date
RFP Number
Company
Name
th"i)ra v
#05-16
Printed Name
Signature
/tror, nu'
Q-;v
Tab 3 – Vendor Questionnaire
Please provide responses to the following questions that address your company’s
operations, organization, structure, and processes for providing products and services.
 States Covered
➢ Bidder must indicate any and all states where products and services can be offered.
➢ Please indicate the price co-efficient for each state if it varies.
50 States & District of Columbia (Selecting this box is equal to checking all boxes below)
Alabama
Maryland
South Carolina
Alaska
Massachusetts
South Dakota
Arizona
Michigan
Tennessee
Arkansas
Minnesota
Texas
California
Mississippi
Utah
Colorado
Missouri
Vermont
Connecticut
Montana
Virginia
Delaware
Nebraska
Washington
District of Columbia
Nevada
West Virginia
Florida
New Hampshire
Wisconsin
Georgia
New Jersey
Wyoming
Hawaii
New Mexico
Idaho
New York
Illinois
North Carolina
Indiana
North Dakota
Iowa
Ohio
Kansas
Oklahoma
Kentucky
Oregon
Louisiana
Pennsylvania
Maine
Rhode Island
All US Territories and Outlying Areas (Selecting this box is equal to checking all boxes below)
American Samoa
Northern Marina Islands
Federated States of Micronesia
Puerto Rico
Guam
U.S. Virgin Islands
Midway Islands
 Minority and Women Business Enterprise (MWBE) and (HUB) Participation
➢ It is the policy of some entities participating in NCPA to involve minority and women
business enterprises (MWBE) and historically underutilized businesses (HUB) in the
purchase of goods and services. Respondents shall indicate below whether or not they a
an M/WBE or HUB certified.
▪ Minority / Women Business Enterprise
 Respondent Certifies that this firm is a M/WBE
▪ Historically Underutilized Business
 Respondent Certifies that this firm is a HUB
 Residency
➢ Responding Company’s principal place of business is in the City of Scottsdale
,
State of Arizona .
 Felony Conviction Notice
➢ Please Check Applicable Box;
A publically held corporation; therefore, this reporting requirement is not applica
Is not owned or operated by anyone who has been convicted of a felony.
Is owned or operated by the following individual(s) who has/have been convicted
a felony
➢
If the 3rd box is checked, a detailed explanation of the names and convictions must be
attached.
 Distribution Channel
➢ Which best describes your company’s position in the distribution channel:
Manufacturer Direct
Authorized Distributor
Value-added reseller
Certified education/government reseller
Manufacturer marketing through reseller
Other: Specialty mechanical contractor
 Processing Information
➢ Provide company contact information for the following:
▪ Sales Reports / Accounts Payable
Contact Person: Jean Gegner-Bart
Title:
Account Management
Company: Sunstate Mechanical Services
Address:
7845 E. Redfield Rd.
City:
Scottsdale
State:
AZ
Phone: (480) 998-9620
Email:
Zip:
(480) 998-9621
85260
▪
▪
Purchase Orders
Contact Person: Christopher (Chris) Kurtz
Title:
Estimator / Contract Manager
Company:
Address:
City:
Scottsdale
State:
Phone: (480) 998-9620
Sales and Marketing
AZ
Email:
Zip:
(480) 998-9621
Contact Person:
Bill M. Bart, Jr. and
Wayne French
Title:
President
and
Account Executive
Company:
Address:
City:
Scottsdale
State:
AZ
Zip:
Phone:
85260
85260
Email:
 Pricing Information
➢ In addition to the current typical unit pricing furnished herein, the Vendor agrees to
offer all future product introductions at prices that are proportionate to Contract
Pricing.
▪ If answer is no, attach a statement detailing how pricing for NCPA participants
would be calculated for future product introductions.
Yes
➢
Pricing submitted includes the required NCPA administrative fee. The NCPA fee is
calculated based on the invoice price to the customer.
Yes
➢
No
No
Vendor will provide additional discounts for purchase of a guaranteed quantity.
Yes
No
Tab 4 – Vendor Profile
Please provide answers to the following questions in a clear and concise manner.
Provide the question number in your response:
GENERAL:
1. Company’s official registered name.
Caretakers Building Maintenance, LLC - dba Sunstate Mechanical Services
2. Brief history of your company, including the year it was established.
Sunstate Mechanical Services was established in 2001 with a simply mission; “Create value for the
customer and owners. Respect their decision, accept excellence and reward accomplishment. Face
reality, be proactive, take ownership and act with integrity. Work as a team and communicate fully and
openly. Spend wisely and invest in the future.”
For over a decade Sunstate mechanical Services has been a consistent leader in commercial HVAC project
solutions and services with exceptional client services that are not only dedicated to providing you the
service and response they expect in a timely manner, but with the quality and professionalism that is
expected from an employee owned company.
Our goal has always been to improve our customer’s bottom line while enhancing our environment
through renewable and energy and water reducing technologies. To date we have completed over 1,000
HVAC projects ranging from small split system removal and replacements to $6M+ jobs encompassing
intricate design/build specifications.
3. Company’s Dun & Bradstreet (D&B) number.
4. Corporate office location.
942562278
7845 E. Redfield Rd, Scottsdale, AZ 85260
5. List number of employees either nationally or regionally (if your response is not all
states) with breakdown of direct sales, sales support, service technicians,
engineering support and administration.
Total Employees: ___ 31____
Direct Sales: __ 3____
Sales Support: ___1____
Service/Install Technicians:
Engineering Support: ___4___
Administration: _
2____
20 _ _
6. List the number and location of offices, or service centers for all states being offered
in solicitation. Additionally, list the names of key contacts at each location with title,
address, phone and e-mail address.
We currently have only one location: 7845 E. Redfield Rd, Scottsdale, AZ 85260
Phone No. 480-996-9620
Toll Free: 866-998-9620
Fax: 480-998-9621
Key contact is Bill M. Bart Jr., President - [email protected]
26 of 174
7. Please provide contact information for the person(s) who will be responsible for
the following areas, including resumes:
a. Sales-Wayne French, Account Executive, [email protected],480-201-6913
Brent Youngkin, Account Executive, [email protected], 480-201-6923
Andy Gonzales, Account Executive, [email protected], 480-201-6912
b. Sales Support – Lisa, [email protected], 480-998-9620
c. Marketing- Bill M. Bart, Jr., President, [email protected], 480-998-9620
d. Financial Reporting- Jean Gegner-Bart, Accounting Executive,
[email protected]; 480-998-9620
e. Executive Support- Chris Kurtz, Operations Executive, [email protected];
480-201-6920
(See resumes starting on the next page.)
27 of 174
Bill M. Bart, Jr.
16426 East Saguaro Blvd.
Fountain Hills, Arizona 85268
480-201-6911
[email protected]
OBJECTIVE
Enhance the HVAC industry that provides the best quality of heating and air
conditioning service in the State of Arizona.
EDUCATION
Milwaukee Area Technical College
Associate Degree, Air Conditioning and Refrigeration Technology
Lakeland Union High School, Minocqua, WI
PROFESSIONAL EXPERIENCE
4/01 to Present
Managing Member
In 2001, Sunstate Mechanical Services opened for business and
simultaneously acquired Aries Service. Aries Service was a well-established
company in the Scottsdale area for the previous 15 years. Our gross sales for
the first year was $1.6 million with 10 employees. Sunstate is beginning its
16th year of operation, with projected gross sales of $10 million and with
approximately 40 employees.
2/97 to 3/01
Scottsdale Mechanical Services
Co-Owner
In 1997 Scottsdale Mechanical Services opened for business with just two
working employees. Within the first ten months we increased to eight
employees and grossed of $1.7 million. By the time I resigned in 2001 to
start Sunstate Mechanical Services, the company had 50 employees and had
gross sales $6 million. Responsibilities included overseeing all employees,
hiring and firing, managing operations, sales, accounting, training and
educating technicians.
7/88 to 2/97
PRESCO
Technician, Estimator, Sales Manager General Sales Manager
Having started at PRESCO as a technician, I was successfully promoted to
higher levels of responsibility over the next 8-plus years. Company sales
volume in 1988 was approximately $600,000, with five employees. When I
resigned in 1997, sales exceeded $4.5 million, with 25 employees.
Responsibilities included managing four sales people, assisting in managing
operations, procurement and sales.
3/87 to 6/88
James J Krahn Investments,
Apartment Manager
J.J. Krahn Investments owns and operates a number of large apartment
communities in Milwaukee and Racine, Wisconsin, and in Rockford Illinois,
totaling approximately 500 units. My responsibilities included managing a
48-apartment complex, interviewing prospective residents, overseeing
maintenance, repairs, cleaning and other related jobs.
28 of 174
1/85 to 8/85
Tall Timber Inc.
Project Supervisor
Assisted owner in planning and completing residential and commercial
building projects.
6/78 to 8/84
Bart Distributing
Route Sales Person
Bart Distributing is a dairy distributor in northern Wisconsin. Responsibilities
included delivering and route sales of packaged dairy products to grocery
stores, schools and restaurants; forecasting and maintaining inventory levels
of several product lines. Products included milk, eggs, butter, ice cream,
cheese and other dairy items. Delivery was accomplished with a small fleet
of three trucks and two vans. Average volume per year was approximately
$1.5 million.
SCHOLASTIC AFFILIATIONS
1986 to 1988
Milwaukee Area Technical College (MATC)
Student Class President
American Society of Heating Refrigeration and Air Conditioning
Engineers, (ASHRAE)
President
Instrument Society of America (ISA)
President
PERSONAL
Excellent Health, 6’2” tall, 250 lbs.
Enjoy football, basketball, traveling and NASCAR racing.
REFERENCES
Furnished upon request
29 of 174
Les Horgen
8834 West Desert Cove
Phoenix, Arizona 85345
(623) 486-0579
OBJECTIVE
Long term employment with an aggressive company where I can
utilize my knowledge and organizational skills to facilitate personal
and professional growth.
EDUCATION
Western Washington University – Bellingham, WA
Rodgers High School
10/02 to Present
Operations Manager
I was responsible for day to day operations, coordinate scheduling
with dispatcher, ordering of job materials, visit job sites to check
progress of ongoing jobs, hire new technicians as needed, and
maintain contact with customers for customer satisfaction.
2/96 to 9/02
Scottsdale Mechanical Services
Field Supervisor
I started as a HVAC technician and worked my way through the
ranks to job foreman and eventually to field supervisor. Ran jobs to
meet schedules and budgets, coordinate jobs with client and our
office.
8/89 to 2/96
AMI Management
Maintenance Supervisor
I was responsible for the upkeep of 360 apartments, including HVAC
equipment and pools. Order all material for work and scheduled
vendors as required.
PERSONAL
Excellent health 6'7" tall 270 lbs.
Enjoy boating, fishing and all sports
REFERENCES
Furnished upon request
30 of 174
Keith S. Hendren
16002 East Burro Drive Fountain
Hills, AZ 5268 (480) 201-6930
OBJECTIVE
Obtain a full-time position in Estimating for a growing mechanical
and plumbing company.
PROFESSIONAL STRENGTHS
 Dependable, fast learner and team player;
 Adaptable to different environments and people;
 Motivated, responsible self-starter and team leader;
 Project management, estimating, scheduling, meeting deadlines
and budgets
EMPLOYMENT AND PROFESSIONAL EXPERIENCE
3/2008 to Present
Sunstate Mechanical Services – Scottsdale, AZ
Estimator, Project Manager - Plumbing Division
Estimating, Project negotiation, Equipment & material buy-out,
submittal review, business development, customer relations,
organize manpower
8/06 to 3/08
Self-employed Plumbing Contractor - Colorado
Owner, Estimator, Project Manager - Commercial / Residential
plumbing
Estimating, Project negotiation, Equipment & material buy-out,
submittal review, business development, customer relations,
organize manpower
8/01 to 8/06
George T Sanders - Colorado
Plumbing outside sales
7/00 to 8/01
Broomfield Winn Nelson – Colorado
Plumbing outside sales
1/96 to 7/00
CCI Plumbing - Colorado
Commercial Plumbing Project Manager
Experience Summary
I have 32+ years of experience in industrial, commercial and light commercial plumbing.
Also I am very experienced in T.I. and residential plumbing.
Additional employment references can be provided upon request.
31 of 174
EDUCATION AND TRAINING




2012 - Arizona Corporation Commission -Arizona Blue Stake, Inc.
1990 - Colorado Master Plumbers License
1987 - Colorado Journeymen Plumbing License
1979 - Graduated from Westminster Senior High School
PROJECT INVOLVEMENT
Desert Vista HS, McClintock HS, Compadre HS, Marcos De Niza HS, Mountain Pointe HS,
Chevron Energy.
32 of 174
Wayne French
3245 E Ford Ave
Gilbert, AZ 85234
WORK HISTORY
02/2016 – Present
Sales for HVAC and Plumbing for School Accounts and various
Commercial Accounts
10/2009 – 1/2016
Midstate Mechanical – Phoenix, AZ
Mechanical Maintenance was acquired by Midstate Mechanical. The
Mohave Contract was transferred to Midstate Mechanical. My job duties
remain mostly the same except for the project management which is
done by our Project Management group.
2005 – 10/2009
Mechanical Maintenance – Phoenix, AZ
Mechanical Maintenance was awarded an HVAC and Plumbing Contract
with Mohave Educational Services Cooperative. I was selected to become
the Business Development person for this contract. My duties include
developing a customer base, looking at work to be performed. I estimate
most of the work I meet with the customer about. If Engineering is
involved and a set of prints is established, I turn those prints over to our
estimating department for estimation. I develop all quotes for such work,
and project manage work we are awarded. I am responsible for all
billings, and also develop progress billings for the jobs longer than 30
days duration. I am responsible for all RS Means and Tracer pricing for
the Mohave format.
1999 – 2005
Field Operations Supervisor / Project Manager
Responsible for coordinating the installation of Novar Energy
Management Systems to include scheduling of work crews, ordering all
parts needed and progress billings for the jobs. Most jobs are across the
United States for a nationwide client, which includes travel for job check
out and training. Assist in the bidding process, to include print take offs,
transpose to job estimates. Oversee all EMS service jobs and prepare all
for billing. Provide 24 hour on call service for the nationwide client.
1996 – 1999
Installation of Energy Management Systems to include pulling wire,
installing system components, designing and building control panels,
installing Variable Frequency Drives. Perform service calls on various
control systems and Variable Frequency Drives.
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Certificate – Magnetec / Yaskawa VFD service class
Certificate- Carrier Controls install, program, and service class
Certificate – ASIC install, program, and service class
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1987 – 1996
North Dakota Highway Patrol
Patrol all Highways for the observation of law violations and or safety
hazards. Investigate vehicle crashes. Investigate any criminal
activity observed while on patrol or found in vehicle crash
investigation. Enforce trucking industry regulations. Work with
various organizations providing driving safety classes.
1983 – 1987
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1989 North Dakota Trooper of the Year
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First Responder and CPR Certified
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North Dakota Boys State Counselor – 2 years
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Numerous other job performance awards
North Dakota State College of Science
Building Engineer
Responsible for the operation of all systems in the Athletic Complex,
to include; football stadium, basketball / indoor track arena, and
Olympic indoor pool. Set up for all events, teardown and clean up
after events. Perform maintenance to HVAC systems.
1978 - 1983
EDUCATION
I worked for 4 different mechanical companies installing and
servicing HVAC systems. Obtained a Journeyman sheet metal card in
Fargo ND and Moorhead Minn.
North Dakota State College of Science - 1978
Associate of Science Degree – Refrigeration and Air Conditioning
Grafton High School, Grafton North Dakota - 1976
High School Diploma
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Letterman’s Club – I Lettered in Football, Basketball, and Track.
Played Legion Baseball in the summers
INTERESTS AND ACTIVITIES
Running – Training for various marathons or half marathons. My wife and I run together and
have run in various races such as the PF Changs half and full marathons, the New York
Marathon, Race for the Cure, Alzheimer’s Run, and 10K’s, and 5K’s. Also, four-wheeling in my
Hummer, wood working projects, camping and hiking
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DOUG ELLIS
Phoenix, AZ
(623) 293-3080
PROFILE
More than 18 years of successful experience in construction, customer
service and business sales management, with recognized strengths in
business turn around, problem-solving and trouble-shooting, managing a
large staff, and planning/implementing proactive procedures and systems.
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Purchasing, negotiating, estimating and bidding
Strong value engineering skills
Possess solid computer skills, including excellent working
knowledge using Microsoft Office apps and QuickBooks
Ability to train, motivate and supervise all employees
A team player, acknowledged as “Team leader turning losses into
profits.”
Plan development, train the right people, implement procedures
and produce a winning team
SYNOPSIS OF ACHIEVEMENTS
 Turned a large construction company around to multi-million dollar
profits;
 Strong construction knowledge;
 Proudly served in the United State Navy;
 Holder of a class “A” Arizona CDL;
 Holder of a Life & Health Arizona license;
 Previously held a Washington State Realtor license for 10+ years.
EMPLOYMENT
2012 to Present
Purchasing and Fleet Management
Purchasing
 Project equipment & materials;
 Track all project equipment deliveries;
 Truck Stock & Shop stock;
 Overall negotiation of pricing and buy-out
Tools & Equipment
 Manage and track all equipment and tools;
 Purchases all equipment & tools
Fleet Management
 Manage all needed services & repairs;
 Manage all vehicle accident / incident reports & repairs;
 Assist management with purchases of new fleet vehicles
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2011 to 2012
Emmet Refrigeration – Phoenix, AZ
Manager
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2009 to 2010
Truck Wash & Service Centers – Phoenix, AZ
General Manager
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1996 to 2007
Managed an HVAC company, handling both commercial and
residential;
Supervised service technicians and installers;
Handled purchasing and scheduling
Oversaw all accounting functions, including A/P, A/R, payroll and
taxes.
Managed facilities and three locations, operating 24/7 with more
than 150 employees;
Ensured “Customer Service” is everyone’s top priority;
Solved customer challenges quickly, effectively and efficiently
Maintained quality control / satisfaction, constantly seeking new
ways to improve customer service.
Homestead NW Development Company – Lynden, WA
General Manager
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Responsible for all sales and construction, 200+ homes per year,
condos, multi, resorts and commercial;
Instrumental in igniting annual revenues from $30 million to $65
million;
Negotiated contracts for land purchases product programs and
rebates from supplies;
Managed 110 employees.
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Chris Kurtz
6335 E Brown Rd
Mesa, AZ 85205
(480) 294-4968
[email protected]
Objective
To manage a successful full service mechanical company
Professional Strengths
Dependable, fast learner and team player
Adaptable to different environments and people,
Motivated, responsible self-starter and team leader
General management, project management, estimating,
scheduling, meeting deadlines and company budgets.
Employment and Experience
Sunstate Mechanical Services – Scottsdale Arizona
General Manager | November 2010 - Present
Directly and indirectly supervises 40 to 50 employees.
Carries out supervisory and project management responsibilities in accordance with the
organization’s policies, industry best practices, and as established by any applicable laws.
Responsibilities include interviewing, hiring, and training employees or vendors; planning,
assigning, and directing work; appraising performance; rewarding and disciplining employees;
addressing complaints and resolving problems. Estimating, project negotiation, equipment, material
buy-out and negotiation, submittal review, business development, customer relations, organize
manpower and manage company fleet and equipment needs.
Desert Comfort Air Conditioning & Heating – Mesa, Arizona
Estimator, PM - Commercial Division | August 2008 – November 2010
Estimating, Project negotiation, Equipment & material buy-out, submittal review, business development,
customer, relations, organize manpower
Rushmore Sheet Metal and Air Conditioning - Phoenix, Arizona
PM / Estimator - Commercial Division | April 2007 - August 2008
Estimate, create schedules, organize manpower, manage budgets and staff, business development, customer
relations.
Started as a Field Superintendent and worked up to Project Manager after only 3 months.
Hoctor Refrigeration & Heating, Inc. - Glendale, Arizona
Field Supervisor - Commercial Division | March 2004 - April 2007
Oversaw commercial installation department, managed field staff, air balancing, system design, checked
work for quality and accuracy.
WKW Mechanical, Inc. Morgan Hill, California
Field Supervisor - Commercial Division | April 2000 - February 2004
Installer for large commercial projects including: San Jose State Joint Library, N.A.S.A, Hewlett Packard.
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Therma, Inc. - San Jose, California
Commercial Journeyman, Installer | June 1997 - April 2000
Medical, Clean Room, FAB, Industrial. Installer for large commercial projects including Stanford Hospital,
Stanford University, Genentech, Intel, Seagate.
Education and Training
Arizona Corporation Commission – Arizona Blue Stake, Inc. - 2012
Mitsubishi – Diamond Designer - 2011
GREENHECK – Kitchen Ventilation Systems - 2009
The HVAC Technician Certification Program — 2005
EPA Universal Technician
Certificate of completion from Foothill College —2001
Air Conditioning Specialist, Santa Clara County Sheet Metal JAC
Certificate of completion from the International Training Institute
2001 Sheet Metal and Air Conditioning Industry
Department of Industrial Relations, California Apprenticeship Council
2001 Certificate of Completion of Apprenticeship A/C Specialist
Graduated from East Union High School, Manteca, California — 1997
18 + Years of experience in Industrial, Commercial and Light Commercial Mechanical Division.
Also I am very experienced in T.I., Architectural & Retro Fit.
With Sunstate Mechanical I was promoted to chief mechanical estimator within six months, HVAC
department manager in one year and recently to the organizations General Manager position.
Awarded Apprentice of the Year-2001
References upon Request
Project involvement
Desert Vista HS, McClintock HS, Compadre HS, Marcos de Niza HS, Mountain Pointe HS, Chevron
Energy, Legacy Charter School, Broadway Christian Church, Chandler Police Dept., Luke Air Force Base,
Chandler IRS, Banner, Chrysalis Group Home, Simon-Med Imaging, VCA Animal Hospital, Our Savior
Lutheran Church, East Valley Men's Center, San Jose State Joint Library, N.A.S.A, Hewlett Packard,
Stanford Hospital, Stanford University, Genentech, Intel & Seagate.
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5 8 0 1 E M A I N S T R E E T • M E S A , A Z 8 5 2 05 • P H O N E 480 - 2 7 2 - 3 9 9 2
[email protected]
C H A D E . J E W E LL
EDUCATION
Arizona State University, Tempe Arizona
Bachelor Degree in Interdisciplinary Studies
Focus: Business
Focus: Communication
August 2006 – May 2009
Cumulative GPA: 3.2
Mesa Community College, Mesa Arizona
Areas of Study: Business, Math, Accounting, Economics,
Statistics, English, and Communication.
Honors :
Vice President Phi Theta Kappa, International Honor
Society for the Two Year College, Mesa Community
College
Additional Certifications:
NATE Certified Technician
Energy Efficient Training certification through SRP Design
for places of assembly Trane certified
R-410 Refrigeration diagnostic certified
Commercial service and troubling shooting certified
Greater Phoenix Chamber of Commerce Ambassador of
the Month July 2011
Noble Air LLC
Owner
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Mesa, AZ
Phoenix, AZ
Motivated, directed, and oversaw 4-6 crews ranging from 2-6 skilled workers.
Coordinate with suppliers to deliver materials and supplies at the best prices and ensuring timely
delivery to job.
Schedule with project managers and superintendents time frames for work to be completed.
Mechanical Air Design
Foreman
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Master Heat Pump
Mitsubishi diamond dealer
Fujitsu Training certified
ACCA Manual J certified
Refrigeration piping certified
Council Certified
BPI Certified
Oversee all business operations.
In charge of qualifying leads and managing sales.
Oversee all recruiting and training of associates.
Responsible for customer satisfaction in all areas of company interactions.
Respond to all incoming business opportunities.
Jewell Company
Field Superintendent
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August 2002 to May 2006
Cumulative GPA: 3.7
Scottsdale, AZ
Oversaw, motivated, and lead a crew of 8-20 workers ranging in skill level.
Responsible for measuring and ordering all material and ensuring timely delivery to job.
Coordinate with other trades location of all ductwork, piping and units involved in mechanical
system to ensure profitability by not relocating completed work.
Completed jobs 10% ahead of schedule.
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Source Refrigeration
Foreman
Phoenix, AZ
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Oversaw, motivated, and lead a crew of 2-8 workers ranging in skill level.
Responsible for measuring and ordering all material and ensuring timely delivery to job.
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Coordinate with other trades location of all ductwork, piping and units involved in mechanical
system to ensure profitability by not relocating completed work.
Monitor available hours on jobs for each category and ensure completion ahead of schedule.
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References
References available upon request.
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8. Define your standard terms of payment.
Our standard terms of payment are outlined as followed:
1) From the outset, every service call or special project is assigned a job number.
2) When the job is 100% complete, it is invoiced in full.
3) If a quoted job is over $10K, we request either a P.O./AIA (or however the school contracts
payments) for payment terms. We may do progress billing based on the job size and need.
4) Accounting processes the invoices usually within 5-7 working days and the invoice is
emailed/mailed to the customer.
5) Payment is due upon receipt (we start following up on payment at Net 30).
9. Who is your competition in the public marketplace?
Sunstate Mechanical Services has a varied market, in which we not only offer superior HVAC services
but also electrical and plumbing. Being located in the Phoenix metro area, and with the ability to provide
services in multiple areas, we obviously have a large number of competitors. What sets SMS apart from
the rest is our ability to reduce costs, which allows us to pass those saving onto the customer. Our
current clients consist of school districts, municipalities, higher education institutions, state agencies,
non-profit organizations, and corporate entities. We also have established excellent relationships with
large general contractors conducting business across the full spectrum of construction who also contract
with public agencies.
12. What is your strategy to increase market share in the public space?
Our company is already focused on governmental, public and school entities, and enjoys numerous
relationships in that sector; our sales team is trained and knowledgeable on sales in both governmental
and public/corporate arenas. We often service multiple areas and create a convenient and cost worthy
service experience for our customers (by being able to do any project turnkey style). This has always
been a great strategy in promoting our company and has created an expectation of excellence within
our company that extends to the client.
13. What differentiates your company from your competitors?
We provide a multitude of services including: HVAC, Electrical, and Plumbing. We have developed
strong relationships with our subcontractors and vendors over the last 30 years, enabling Sunstate
Mechanical Services to be able to meet and exceed the customers’ expectations on any and all levels.
We pride ourselves on being the solution, and often, a one stop shop for most projects. If we can’t
fix it/do it, we know someone who can!
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14. Briefly summarize your company’s Quality control/Quality assurance program.
Sunstate’s philosophy is all employees are held to the highest level of performance standards. This is
enforced and monitored by the service manager, project manager, and continues up to the owner. We
have built our reputation on satisfaction through quick response times, detailed wok and follow up after
the service is complete.
15. Provide information regarding whether your firm, either presently or in the
past, has been involved in any litigation, bankruptcy, or reorganization.
Sunstate Mechanical Services has never been involved in any litigation, bankruptcy or reorganization.
16. Provide evidence of your company’s ability to continuously lower the customer’s
costs. Provide examples of any documented cost reduction results that your
company has engaged in with your customers.
Sunstate Mechanical Services has worked on many cost reduction projects. We are always looking at
solutions for our clients to consume less energy, thus reducing costs. Attached are just a few of the
relative projects we have collaborated on.
PRODUCTS:
17. What is the reputation of your company’s products in the public marketplace?
Sunstate has partnered with multiple vendors and suppliers allowing us to have stronger relationships
and purchasing power that ensures the highest quality and quickest access for delivery of products to
fulfill customer needs in the most efficient manner.
18. Indicate your company’s ability to provide temporary cooling when needed.
Sunstate Mechanical Services has extensive experience with providing job site temporary cooling ranging
from small portable systems to temporary chiller systems requiring central plant tie in. Our company is
also able to provide temporary boilers, as well as generators for temporary power.
19. What equipment/system support documents will your company provide?
1) Multiple sets of submittals,
2) Operations & Management (O&M) manuals
3) Training materials as required
20. Identify the process of receiving a purchase order to the ordering of equipment.
1) PO received [fax, mail, e-mail, verbal, etc.]
2) Dispatch immediately notifies project manager/accounting
3) Project Manager reviews project and coordinate with Account Executive and customer on any
proposed changes or mismatches from original proposal if required
4) The Account Executive coordinates with Dispatch and Purchasing regarding timelines and
equipment ordering to include equipment selection verification
5) A job number is assigned, and job file created
6) Purchasing is directed to complete the equipment ordering
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21. Describe your company’s shipping schedule notification procedures.
Shipping/delivery of equipment and/or parts is based on our manufacturers; after receiving shipping
verification from our suppliers our designated Account Executive immediately notifies the customer
regarding shipment/install timeline. Account Executive will notify the customer 48 hours prior to
shipment/ installment of product (when applicable).
22. Describe how your company deals with shipping delays. How do you notify your
customer of delays?
We fully understand and appreciate the sensitive nature of shipping delays. Therefore, we make it
the highest priority to keep the customer informed at all times and never promise a delivery date that
is not obtainable. When delays occur, our designated Account Executive will immediately notify the
customer with the delay information as well as the anticipated arrival date.
23. Provide your shipping schedule reporting form. How many times do you update?
Sunstate’s Purchasing Manager reviews our forms multiple times per week to ensure items are on
target for delivery. (See next page)
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24. How many products do you stock? Where?
Sunstate Mechanical Services has a large stock of standard materials needed for common HVAC,
plumbing and electrical scopes of work. In addition to the standards, we may choose to stock product
and materials special to the client needs if it is a client that we do a lot of work for and are commonly
in need of specific materials. Our warehouse is approximately 800 sq. ft., walled with shelves full of
stock materials and open space for equipment to be stored when required. It is located at our main
facility at 7845 E. Redfield Rd, Scottsdale, AZ 85260.
25. What is your percentage of on-time delivery at each manufacturing plant?
As a specialty mechanical contractor, our on-time delivery and start-up rate is greater than 90% of all
project completion forecasts provided to our customers.
26. Describe any direct order entry system or capabilities your organization has such
as internet capabilities.
We currently do not offer an Internet ordering option due to the nature of the services we provide and
input from our governmental clients. If Internet ordering is a requirement of this contract, we can add
that to our list of capabilities.
27. Are all HVAC units UL listed and in compliance with all applicable codes in all
states?
Yes, we only carry equipment/parts in full compliance with all applicable local and state codes.
28. If your product is defective, what is the replacement process and turnaround?
If any product or equipment is defective, we make replacement parts/equipment for our customers our
number one priority. As with all mechanical companies, replacement parts/equipment is solely depended
on our manufacturers and vendors turnaround time and can vary from as little as the same day or up
to several weeks depending on the complexity/rarity and popularity of the part and/or piece of
equipment.
1. All materials are ordered after our project start meeting and all submittals and equipment has been
approved, the ordered materials will come to us with a packing slip.
2. The packaging slip and equipment is carefully reviewed and inspected on the same day of delivery;
this is to ensure we have all items required for the job and that it is the entire correct product.
3. If it is found that anything is not correct, depending on the hours of operation, we will call same day
or next day to confirm that the correct materials are available and if not then we ship the wrong
materials back and look elsewhere to secure the materials needed.
4. If during or after install the material/equipment is found to be defective, we will, depending on the
hours of operation, call the same day or next day to confirm that the defective material/equipment
can be replaced on rush and will not change or affect the cost to the client.
29. What is the capability of your company to respond to emergency/rush orders?
Response times vary based on customer location, but in cases of true emergencies a technician will
typically be on site within two (2) hours.
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30. State whether your company provides a quality guarantee on your products. If so,
please describe.
Our company does provide a quality guarantee on our products; we provide a two (2)-year quality
install guarantee for all our projects for the school districts. The warranty provided by Sunstate
Mechanical Services is limited to the repair or replacement of the defective materials or workmanship
actually furnished and installed by Sunstate Mechanical services as part of the warranty. Manufacturer’s
warranty remains in full effect.
31. Describe your procedures to monitor the quality of your products.
As stated previously in regards to defective product (this is where we usually try to catch any product
quality issues), we can usually stop items from reaching the client through our diligent inspection of
parts/equipment upon receiving the items. In the rare cases that may not go right, we are quick to
remedy any and all issues. All complaints are recorded and the owner is notified immediately. Complaint
is then assigned to the appropriate manager based on urgency, type of work performed, and level of
difficulty. Complaints are addressed immediately and resolved in the quickest manner possible while
keeping customer satisfaction at the highest priority.
As stated previously- if during or after install, the material/equipment is found to be defective, we will,
depending on the hours of operation, call same day or next day to confirm the defective
material/equipment can be replaced on rush and will not change or affect the cost to client.
32. Do you offer extended parts and labor warranties? If yes, state length of warranty.
Yes, we do offer extended parts warranties. They are generally arranged through our multiple
vendors/suppliers and can extend upwards of five (5) years depending on the parts/equipment involved.
Labor warranties are covered by our company in one year increments past the original labor warranty
date [normally two (2) years].
33. Please give examples of state and local agencies where your company has
extended labor warranties. Include length of these warranties.
Our standard labor warranty runs for two years from date of install for all cooperatives. We do offer
extended warranties to our clients after the two (2)-year anniversary date has expired along with
equipment warranty related projects. Some examples of extended warranties include:
Cookson Door:
Air Rotations:
Additional 5-year compressor warranty_____
Additional 5-year compressor warranty_____
34. What is your standard warranty on Building Automation Controls?
Building Automation Control warranties are contingent on terms and conditions of the manufacturer we
use, because we do use multiple suppliers/manufacturers the typical parts warranty has a wide range.
35. What is your standard warranty on replacement parts?
Replacement part warranties are contingent on terms and conditions of the specific manufacturers we
utilized; because we utilize multiple suppliers/manufacturers the typical parts warranty ranges from
one (1) to 5 years (usually one [1-] year with additional four [4] year extension).
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36. How does your company track warranties and update equipment lists/warranty
periods as units or components are replaced?
All extended warrantees are tracked in on our master customer warranty spreadsheet maintained by
our Purchasing Department. All other warranties are maintained in the original customer file.
37. What states would your company not honor pricing on your supplied equipment
for this contract, in the event that this contract is made available to all states?
As a regional specialty contractor not involved in equipment manufacturing/distribution our services are
current only to the entire state of Arizona. We anticipate expanding our services nationally for various
products/services via contracting partnerships dependent on demand.
SERVICES:
38. Describe your company’s Customer Service Department (hours of operation,
number of service centers, parts outlets, number of technicians, etc.) Clarify if the
service centers are owned by your company of if they are a network of
subcontractors.
We currently maintain and own an office in Scottsdale; our office is staffed from 7:00 a.m. to 5:00
p.m. Monday – Friday with the exception of major holidays. Our office is staffed with multiple
installers, service technicians, sales/estimating staff, and customer support personnel
39. Describe how your company handles after-hours customer service needs
indicate your average response time to emergency service calls.
Customers requiring assistance after hours or on weekends are directed to our on-call service technician
via our main company computerized phone line; the caller leaves a message that is then sent as an
email/voicemail to multiple managers, the phone will continue to ‘bump’ down the line of phone
numbers until someone answers (this is our fail safe approach that insures that we will respond to the
call, i.e.- in case someone sleeps through the initial phone message) the on-call personnel will
determine what type of service is required and contact additional staff members if required.
40. Discuss your organization’s capability and historical flexibility in completing
timely service calls and problem resolution.
Because we maintain offices in a geographically central location, our dispersed service techs have the
flexibility to respond to calls quickly and efficiently. We also have the ability to elevate difficult calls to
additional members and departments within the organization.
41. Please describe the quality program(s) within your company which measures
your service work.
Sunstate philosophy is all employees are held to the highest level of performance standards. This is
enforced and monitored by the service manager, project manager, and continues up to the owner. We
have built our reputation on satisfaction through quick response times, detailed work and follow up
after the service is complete.
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42. List your company’s standard scope of work performed for preventative
maintenance visits.
Chiller annual service checks
 Unit
 Analyze operational log
 Inspect unit for refrigerant leaks [both visually and using electronic leak detector and repair]
 Test relief valves and replace if necessary
 Check and tighten power wiring and starters
 Compressor
 Megger ohm test compressor motor windings
 Check ampere balance (within 10% at RLA)
 Replace filter drier cores
 Inspect oil level, take oil sample and send out for analysis. Provide copy of report to
maintenance supervisor.
 Replace oil filters
 Replace oil if indicated by analysis results
 Controls
 Calibrate temperature transducers
 Calibrate pressure transducers
 Check motor load limit
 Check motor load balance
 Test operation of alarm relay
 Test operation of pump interlocks
 High and low pressure cut outs
 Condenser
 Evaluate temperature approach
 Clean condenser tubes
 Eddy current test [as required]
 Evaporator
 Evaluate temperature approach
 Clean condenser tubes
 Eddy current test [as required]
Boiler annual service checks
 Preliminary analysis
 Check operating pressures or temperatures
 Check operating hour
 Check insulation
 Check air supply
 Check vent
 Check boiler area
 Combustion analysis [provide report to maintenance supervisor]
 Check gas pressure at main gas valve
 Check draft hood or barometric damper
 Water temperatures [in and out]
 Checks and corrections
 Check for clean boiler tubes and heat transfer surfaces
 Clean tube and heat transfer surfaces
 Check blow down operation [insure proper blow down procedures are being maintained to
prevent sediment buildup]
 Check for water leaks and repair
 Check burner condition [clean burners and orifices]
 Safety checks
 Thoroughly check gas train for leaks and repair any leaks
 Check operating limit controls
 Safety checks continued
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Test primary and secondary low water controls
Check pilot safety shut off operation
Tower annual service checks
 Unit
 Inspect general condition of tower and check unit for unusual noise and vibration
 Drain basins and piping
 Inspect and clean cold, hot water basins, and spray nozzles
 Inspect air inlet louvers
 Check and adjust water levels in water basins
 Check and adjust make water valve
 Check and bleed rate
 Inspect tower finish
 Mechanical systems
 Check belt condition
 Adjust belt tension, replace as needed
 Lubricate fan shaft bearings
 Lubricate motor base adjusting screw
 Check drive alignment
 Check motor voltage and current
 Check fan motor and exterior
 Check fan motor for proper rotation
 Check general condition of fan
 Check and clean fan drain holes
 Clean all mechanical components
Hot and cold water pumps annual service checks
 Check and tighten all electrical connection on motors
 Megger test all motors and record
 Check all couplers for wear replace as necessary
 Lubricate all bearings
 Check entering and leaving pressures and record
Plate and frame heat exchanger annual service checks
 Inspect unit for water leaks repair as necessary
 Check unit for proper heat transfer
 Back flush unit for cleaning purposes
Standard Unitary Equipment
 Check for proper voltage of unit
 Check fuses – replace as needed
 Tighten all screws and lugs connected to voltage
 Check motors for lubrication and bearing wear
 Check pilot flame [if applicable]
 Check filter of any obstructions
 Check spark igniter
 Check limit switches
SEE SAMPLE REPORTS STARTING ON NEXT PAGE
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43. List the dollar volume your company completes nationally (or regionally if you
responded as such) in HVAC maintenance annually.
Approximately $1.1M annually
44. Describe your call center organization.
Service calls are received and processed via our dispatcher(s); for simple calls the dispatchers assign
the appropriate tech; for more complex problems/issues the Service Manager and/or Owner conduct a
further analysis of the issue and create a solution that works best for the client and the company.
45. Does your company offer a dedicated, 800 number for all locations to place phone
and fax orders? Is the call center available 24 hours/7 days week?
Yes. The service center is available via our 1-866-998-9620 number; during off hours and weekends
customers are directed to call this number, it is forwarded to the on call personnel at the time. This
line is not capable of receiving fax orders at this time.
46. Describe how service call problems get escalated in emergency situations during
and after hours. Who would be responsible in your company for assessing the
appropriate course of action to remedy the problem?
Our company has an on call dispatch service that is responsible for off hour’s emergency service calls.
If the on-call dispatch cannot quickly diagnose the issue, the problem is elevated to one of our Service
Manager. In rare cases when the Service Manager cannot address the issue the Owner will be contacted
for assistance.
47. List the steps taken from start to finish in receiving a service call through to
completion of repair and invoicing. Include time frames associated with each
step.
 Service call is received via dispatcher or other method
 Dispatcher assigns an “S-Job” or “SP-Job” number to the open job after annotation all the job
specific information [within 5 minutes of the initial call]
 The job is entered into our internal service log for tracking [within 5 minutes of the initial call]
 A service tech is assigned based on availability and job requirements [within 10 minutes of the
initial call]
 The assigned service tech is then routed to the job [time varies; normally takes place 15 minutes
to 3 hours after the initial call, depending on whether or not they are at another service location]
 Once the project is completed; all job information is relayed to the service coordinator for billing
and follow-up as required [within 1 day of job completion]
 Final billing to the customer [historically 5 days to 15 days after project completion]
48. What technology such as GPS tracking does your company use to track completion
of repairs?
Sunstate serves customers across the entire state of Arizona. With our dispatch system we are able to
view all projects, customer locations, vendor locations and employees on a real time basis through GPS.
This allows us the opportunity to select and route the necessary personnel to assist the customer in
the most efficient and cost effective manner. Upon completion of every service call our techs will call
into the dispatch line and confirm if the job is completed, or if additional repairs need to be made,
along with the time of completion. The tech will turn in a “FSO” (Field Service Order) worksheet that
lists in detail what repairs were made, along with the time in/out with the client’s signature
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acknowledging the repairs and time spent on the job. We also have a GPS tracking system in each
technician’s vehicle to compare arrival and departure times for the job.
49. What is the reputation of your company’s service in the public marketplace?
Sunstate Mechanical Services has built a reputation of excellent customer service because our team
prides itself on exceeding the customers’ service expectations by:
 Providing a full spectrum of HVAC and plumbing services, from minor service calls to installation,
of major multi-million dollar projects;
 Consistently seeking new and innovative ways to provide clients additional value in project
design and expectation;
 Applying innovative approaches to each project, and obtaining the bet value with equipment
that not only meets the highest standards available, but is within the members’ budgets; and
 Reducing costs while protecting the environment through renewable and sustainable efforts.
50. How does your company spread the cost of a Preventative Maintenance contract
over the entire year?
Most of our PMS contracts are billed out in this way; we work with our clients on billing procedures
that meet their individual requirements.
51. Identify the process of receiving a purchase order to the providing of a service
contract.
Step Process
1) PO received [fax, mail, e-mail, verbal, etc.]
2) Accounting/Dispatch will immediately notify Executive Accountant
3) Account Executive reviews service contract with customer on any proposed changes or
mismatches from original proposal if required
4) The Account Executive coordinates with Service Dept. regarding technician scheduling
5) A job number is assigned and a job file is created
6) Coordination with the customer regarding date/time of initial service
7) Technicians conduct first service/PM
52. List your company’s current capabilities for energy management system
monitoring. Discuss the process involved when resolving a problem associated
with an HVAC unit or system where an energy management system is installed.
All energy management systems we install can be accessed and monitored at our main office. When a
problem with the HVAC unit or system occurs we receive an alarm notification and our remote
monitoring staff can address the issue and correct the alarm. If the problem cannot be resolved
remotely a service technician is dispatched to correct the issue.
53. List the number of sites your company currently monitors Energy Management
Systems (EMS).
We currently monitor the Energy Management Systems on 84 sites.
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54. List your company capabilities regarding system changes and repairs to EMS
systems.
Our service technicians have extensive HVAC training and experience. Most EMS system changes can
be implemented remotely while monitoring or diagnosing as issue. If a repair is required, we
dispatch the appropriate personnel to diagnose and perform the necessary repairs to the system.
55. List the reporting capabilities your company has for EMS system parameters.
A complete system check is performed and a list of all system parameters is downloaded anytime we
visit a site or access it remotely. The downloaded list of all system parameters is kept with the
customer. Our monitoring center is able to receive alarms as they are initiated so that a service ticket
can be generated. The trending logs from a site can also be set to automatically transfer to our
server on a scheduled basis.
56. Does your company maintain and repair/replace EMS in-house (self-perform)
including monitoring, alarm resolution, repairs and adjustments?
Yes, we can maintain and repair/replace EMS in-house. We do self-perform these functions as well
as system monitoring, alarm resolution and system adjustments.
57. Describe your process for trouble shooting a problem (HVAC, lighting, etc.) at a
site with an EMS system. How does repair get escalated for service?
All energy management systems we install can be accessed and monitored at our main office. When
a problem with the HVAC unit or system occurs we receive an alarm notification and our remote
monitoring staff can address the issue and correct the alarm. If the problem cannot be resolved
remotely a service technician is dispatched to correct the issue.
58. Describe your company’s startup and system checkout responsibilities
Every unit install [without exception] has a dedicated start-up sheet consisting of the following
information:
DATE
ROOM#
PROJECT
TECHNICIAN
MODEL #
SERIAL #
VOLTAGE
PHASE
LBS FREON
OUTDOOR TEMP
DISCHARGE PRESSURE CKT –1 CKT –2
SUCTION PRESSURE CKT –1 CKT –2
ENTERING AIR TEMP
LEAVING AIR TEMP
DELTA T
AMP DRAW CKT-1 CKT-2
HEAT STARTED
MANIFOLD PRESSURE
TEMPERATURE RISE
TYPE OF GAS
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CHECK FOR GAS LEAKS
FILTER SIZE
FILTER QUANTITY
CHECK BELT ALIGNMENT
CHECK BELT TENSION
CHECK ELECTRICIAL CONNECTIONS
DUCTWORK SEALED
SUNSHIELD INSTALLED
CONDENSATE INSTALLED, BLOCKED,
AND CLAMPED
ROOFING SEALED AND PAINTED
ALL TRASH CLEANED UP
MAKE SURE JOBSITE IS DETAILED
OUT
59. Describe your company’s post-installation and warranty support
At Sunstate Mechanical Services we have always stood by our work and will back up our installations
and service through the warranty period [normally 2 years] and in some cases beyond .
60. Describe your company’s steps for system analysis.
The system analysis for any projects starts with a job walk that consists of the following procedures at
a minimum:
Initial Project Walk-Through Checklist
Job Name & Address: _______________________________________________________
___________________________________________________________
Basic Scope Overview: _______________________________________________________
____________________________________________________
___________________________________________________________
Contact name and #: ________________________________________________________
Total # of Units/Equip: _______________________________________________________
Are permits and engineered drawings required Yes No
Unit Brand/number: _____________ Requested Replacement (if applicable): _____________
Unit Model #: __________________________________
Unit Serial #: __________________________________
Voltage/Phase: __________________________________
Type: Heat Pump Gas Pack Split System Other ________________________
Duct configuration: Downdraft (curb) Side draft (duct required)
Curb adptr dimensions: _________ Duct measurements: ___________
New Curb?: Yes No If yes, roof pitch: ___________
New Disconnect Req’d? Yes No
Same size unit or upsizing: ___________
Elec. panel catalog # (if upsizing unit) ________________________
If upsizing, or retrofitting is structural opinion req’d? Yes No
New T-stat Req’d? Yes No if yes, # of wires ________
Type (digital, prog., etc) _______________
Condensate drain location, type & quantity of material: _______________________________
Gas piping type & quantity of material: ___________________________________________
Roofing bonded? Yes No
Recovery needed? Yes No
Control System? Yes No If yes, brand & type____________________________
Fire alarm/smoke detector? Yes No If yes, tied to control system? Yes No
Crane Req’d? Yes No If yes, height: __________ reach: ____________
Center Pin to Pick Location: _____________ Center pin to Set Location: _____________
Rough Diagram provides your own numbering system and identifies N, S, E, W (take pictures of each
unit):
Notes:
61. Discuss your company’s current computer systems architecture. How does your
company’s computer system guarantee customers receive consistent service
support, HVAC responsibility verification, and management reporting?
Our IT personnel maintain and backup our files daily at a minimum. We have multiple systems in place
to include emergency battery backup if power is lost ensuring connectivity with our clients/customers.
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62. What does your company do to ensure bills are received from service centers
within a reasonable time frame and issued to government entities for payment?
We conduct weekly Operations and Service meetings where we go over every projects billing status; if
billings fall behind for any reason, we will bring in personnel from other administrative sections to assist
with processing the billings in a timely manner.
63. Explain how your company qualifies/certifies its service centers and what types of
checks are performed to ensure standards are upheld.
Our company qualifies/certifies our service center by: Keeping a hands-on approach to each and every
project. Our Department Managers [Owner & Service] are ultimately responsible for all the work
performed by employees. This way we are able to ensure quality audits are conducted on various
projects, and to ensure compliance with company procedures. To further enhance quality we conduct
random pop-in site inspections are conducted by our Managers [or designated representatives].
64. Is warranty coverage dependent on using your start-up procedure?
Yes. Part warranties are normally contingent on using a manufacturer’s recommended start-up
procedure but not necessarily a factory start-up from a manufacturer’s representative. We normally
perform all the start-ups in house so there is rarely an issue of a voided warranty.
65. Who performs your start-up procedure?
Start-up procedures are conducted by our in-house Service or Operations/Install Team(s).
67. List the other functions your company can provide regarding unit replacement to
offer a turnkey project (ex. electrical, sheet metal work, EMS system connection
and programming, etc.)
As a mechanical contractor possessing a General Contractor License, Sunstate Mechanical Services has
the capability to provide virtually all projects in a turnkey fashion. We typically self-perform all
mechanical to include equipment install, full spectrum sheet metal, controls/programming, piping,
valves, pumps, and medium level electrical work. We have the capability to self-perform or subcontract
all other work on an as needed basis using our General Contractor License which provides us enormous
flexibility for turn-key customer solutions (including, but not limited to: roofing, asphalt, drywall,
concrete, painting, restoration, etc.)
68. Explain how your company would propose a planned unit replacement program
including how units would be identified for replacement and how pricing would be
addressed.
Our company approaches a planned unit replacement program with an accurate inventory of all the
on-hand information, such as model # and serial # of the equipment, the equipment condition, and
what replacement options exist. After the inventory is complete a follow-up meeting occurs with the
customer to determine what their needs are. Based on the customers input, we will then provide a
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detailed proposal that provides equipment options and unit efficiency options whenever possible.
Pricing is based on manufacturer or vendor direct prices to us.
69. Describe what project scheduling tools your company use to track projects during
construction.
Sample Individual Project Status Worksheet
To assist the project manager a custom in-house software program is used create project
goals/timelines, quantitative objectives, and specific tasks to ensure the project remains on schedule,
within budget, and in-line with customer requirements. The project management team will meet weekly
with owners to review project status and address project management issues that may arise. Past
experience has shown that a lack of communication is the basis for most customer/client conflicts, so
our goal is to solve any potential discrepancies or issues immediately. To further assist our entire team,
we have all our project files stored on multiple shared servers. While the project manager deals with the
strategic issues of the project our management team utilizes existing procedure manuals and
standardized policies to effectively manage customer/client. Our main focus has always been, and will
remain customer satisfaction. We pride ourselves on providing a quick response time, along with quality
service, and on-time/in budget completion with minimal disruptions to the customer. To effectively
manage multiple projects simultaneously we maintain a core group of project managers/supervisors.
The nature of our business dictates that we must be extremely proficient in the management of multiple
projects. In rare circumstances when true emergency service is required the most efficient and
convenient customer support comes from local service personnel, especially in remote areas.
See Sample of Individual Project Status Worksheet on Next 2 pages.
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70. How does your company make the proper equipment selection on a turnkey or
energy retrofit contract project?
As a mechanical contractor holding a State Contractors License, we have the ability to select from
multiple manufacturers and equipment suppliers to choose the absolute best equipment for each project.
The selection process is a collaborative approach between our Customers, Project Engineers, Estimators,
Operations/Service Personnel, and Vendors. The vendors are responsible for providing detailed
submittals to ensure the equipment is capable of meeting the required usage.
71. Describe how your company handles site development and project permitting
process.
Site development/project permitting is done on a case-by-case basis. When these services are required
we work closely with the applicable permitting agency (City Development Services) in conjunction with
the customer. In the past, we will normally package permitting as part of a turnkey project, however,
on occasions the owner will coordinate the permitting requirements based on their own
preferences/needs.
72. Describe your company’s design-build quality control guidelines for design,
construction and review on a turnkey or energy retrofit contract project.
All turnkey projects regardless of type [e.g. equipment retrofit vs. EMS] undergo similarly the same
quality control measures previously discussed. Again, we take a collaborative approach between the
Estimating Department, Operations Department, or designated engineer to determine the best
application for the proposed project. Quality control is stressed at the onset of the project as well as a
review at the end. A quality issue discovered early in the process is much more easily addressed and
rectified, than something discovered later in the project life cycle.
73. What is your company’s design approach and philosophy for a turnkey or energy
retrofit contract project?
Our basic design philosophy is to make sure we know at the beginning of a project what may be our
customers’ needs, requirements, and expectations of each project very early on and not impose our
“plan” on them. Once a scope of work is fully understood and agreed upon by all parties we immediately
start on a proposal that provides some options to the client to include value engineering options ensuring
that all the positives and possible negatives are fully understood. Our design approach and methods are
outlined in detail in the following question [question 74].
74. Describe your company’s construction management plan.
It has always been Sunstate’s objective to providing effective management and control of all service and
repair projects regardless of scope. Each service call or project has a dedicated service/project manager
that partners with the Account Executive/Sales person charged with making sure the project meets and
exceeds the expectations of the customer. The service/project manager will assemble a team that
matches their expertise with the scope of the project. To assist the project manager, we us an internal
program to help projects to establish project goals/timelines, measurable objectives, specific tasks to
ensure the project remains on task, within budget, and in-line with customer requirements. Management
utilizes existing procedure manuals and standardized policies to effectively manage customer/client
communications. Our ultimate goal has always been customer satisfaction with a quick response time,
quality service, on time completion, minimal disruptions to the client, no contractor generated change
orders and cost fairness.
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This is a sample progression of a project from start to finish (non-service);
 Customer notifies us of potential maintenance request or project
 We schedule a customer meeting (normally 1-3 days) to discuss specific scope, timeline, and
requirements. Note: Not applicable for emergency projects.
 Sunstate generates a proposal (normally 1-4 days) that includes a general scope and pricing
 Customer reviews the proposal and provides feedback
 Once the scope/price are established the customer generates a purchase order
 Sunstate receives the PO and transfers the project folder to purchasing (if ordering parts is
necessary) or project manager/operations department for scheduling and execution
 Service/Operations immediately establishes contact with the customer to provide preliminary
information
 Project is completed per customer specifications
 Sunstate contacts the customer to ensure the job is completed to exact specifications and
expectations of the customer.
One of our important goals is to have the customer be a part of the team. To ensure a timely and
effective flow of communications it is highly recommended that the customer appoint someone as the
point of contact person for all customer/contractor communications. The team will focus on project
objectives, integrating the team resources with owner resources to meet project requirements. The
ultimate goal is to ensure a project is on schedule, within cost, and completed with quality. Successful
project execution is largely dependent on the members of the project team. By teaming employees with
diverse experience and expertise we are able to create a whole team approach. In addition, key elements
of our approach to project implementation are clearly defined management responsibility and
accountability. Our planning, work performance, quality control, and reporting systems are based on
two levels of management:
1) A Project Manager with overall responsibility for the contract, and team members who provide handson management of each area of the project. Many of Sunstate’s projects are multifaceted. Engineering,
procurement, construction, installation, commissioning, testing, training, and service are all required.
We are structured to allow project teams to function effectively as a group in a goal-oriented
environment. At the same time, a high-level central staff of functional managers establishes policy,
guides technical reviews, and ensures a work approach consistent with practices that have proven
successful on previous projects. The installation of any component and/or system is a challenge on a
new project, as all facilities and customer needs are different. Retrofit projects in existing facilities add
another layer of complexity. Our project team must execute the project without interfering with the
operation of the facility or its occupants. As the business which Sunstate plans to execute involves
existing facilities, our project teams fully recognize the special demands of retrofit projects.
2) A quality control inspector is responsible for making sure that all Sunstate employees and
subcontractors adhere to the high quality standards for the project. This individual periodically reviews
the project's quality control plan to maintain its integrity. Certain projects require the infusion of expertise
outside the normal scope of Sunstate Mechanical Services, LLC. To ensure we meet our customers
anticipated timeframe we maintain a list of proven professionals to assist with projects outside the
normal scope of our company.
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The typical consultant/subcontractor relationship is depicted below;
75. What is your standard warranty on installation?
Our standard installation warranties generally extend for two (2) years after installation.
76. What is your standard warranty on energy retrofit contracting?
Our standard warranty on energy retrofit contracting is generally two (2) years after installation, but in
the cases of performance contracting- are specifically tied to contract terms and conditions.
77. Do you differentiate in your company’s standard warranty if financing is part of
the contract? If so, please describe.
Yes. Lease warranty dates are dependent on specific contract terms and conditions.
78. State whether your company provides a quality guarantee on your service. If so,
please describe.
Quality has always been the foundation at Sunstate Mechanical Services; we provide a two-year quality
install guarantee for all our projects.
79. What states would your company not honor pricing on services for this contract,
in the event that this contract is made available to all states?
Sunstate Mechanical Services does not have the capability or interest at this time in going National. We
pride ourselves in being a leading plumbing, HVAC and electrical company across the state of Arizona.
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SAFETY:
80. Describe your company’s safety program during service/repair work.
*Our company firmly believes that “Sunstate Employees represent the Company’s Foremost Asset.” The
well-being of the Sunstate Employee family is an avowed conviction of the Company’s corporate
members, and we resolve to achieve and sustain an accident-free workplace.
The Company has engaged an independent contractor to provide professional consultation and
specialized services in the safety field. However, the Company’s overview of the Safety
Program Management remains steadfast in its abiding commitment to nurture the principles
of safe work habits.
81. Describe your company’s safety program during construction.
*(In response to Questions 80 & 81, see Sunstate Mechanical Services “Field & Job Site
Construction Safety Program” on the following pages.)
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Sunstate Mechanical Services “Field & Job Site Construction Safety Program”
**SEE FLASH DRIVE FILE**
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82. Indicate number of lost hours or other benchmarks to verify your
company’s effectiveness of their safety record. 0 days lost total in 2015
83. What reporting mechanism does your company provided to the customer
upon completion of any project?
Typical post project documentation that our company provides to our customers upon completion or
any project are:
1) Multiple sets of submittals
2) Operations & Management (O&M) manuals
3) Training materials as required
4) As builts as required
MARKETING/ SALES:
84. Detail how your organization plans to market this contract within the first 90 days
of the award date. This should include, but not be limited to:
a.
b.
c.
d.
e.
f.
g.
A co-branded press release within first 30 days
Announcement of award through any applicable social media sites
Direct mail campaigns
Co-branded collateral pieces
Advertisement of contract in regional or national publications
Participation in trade shows
Dedicated NCPA and Region 14 ESC internet web-based homepage with:
i. NCPA and Region 14 ESC Logo
ii. Link to NCPA and Region 14 ESC website
iii. Summary of contract and services offered
iv. Due Diligence Documents including; copy of solicitation, copy of
contract and any
v. amendments, marketing materials
Upon award; Sunstate Mechanical Services will effectively market the procurement of our services
through the NCPA contract, under the direction of Brent Youngkin, Account Executive. Brent will
develop, implement and carry out the marketing plan as account executive for our public sector of
business. He has a firm understanding on what the process is that K-12 must go through to procure
products and services. Brent will continue to call on the K-12 market and the government municipality’s
daily, identifying need and offering solutions. He will stay up to date with the changes in the industry
and will sign on as member of AASBO. He will continue with his marketing strategy as his methods have
proven successful thus far.
If we are awarded the NCPA contract, we will strategize to incorporate it into our marketing stratagem
by:
a. Email campaign
b. Co-branded collateral pieces
c. Participation in trade shows
d. Dedicate NCPA and Region 14 ESC internet web-based on our webpage with:
i. NCPA and Region 14 ESC logo
ii. Link to NCPA and Region 14 ESC website
iii. Summary of contract and services offered
vi. Due Diligence Documents including; copy of solicitation, contract, and any amendments,
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marketing materials.
85. Describe how your company will demonstrate the benefits of this contract to
eligible entities if awarded.
If awarded the NCPA contract, we will strive to educate eligible entities about the benefits of using the
NCPA cooperative for their purchasing needs. We will let them know there is no cost associated with using
the cooperative and that there are no restrictions as to the size/cost of an order; we will let the entity know
that NCPA is ISO certified and conduct regular audits to ensure that we are in compliance with the
contracted terms; and that they can use NCPA without having to go out for solicitation. If they have any
further questions, we will direct them to the website that provides detailed information. And finally, we will
demonstrate the benefits of this contract, because they will now be able to use our superior HVAC services.
86. Explain how your company plans to market this agreement to existing government
customers.
We plan to market our existing entities by following the above marketing strategies with them as well.
A well informed customer is a customer that is more likely to use the contract.
87. Provide a detailed 90-day plan describing how the contract will be implemented
within your company.
 We will review what marketing worked well for our business in the past 6 months for our company
for both public and private sales.
 We will evaluate what marketing worked well, but could we have done it better in the past 6
months?
 We will review the marketing plan used in the previous 12 months that didn't work well at all.
 Based off of the marketing that we did in the previous 12 months, that did well, we will review
why they performed well.
 We will also take a hard look at the marketing that we did in the past 12 months that failed, and
figure out why they failed.
 Based off of the results of the above brainstorming, we will:
 In the next 90-days, we will define our target market as school districts and other entities that use
the NCPA cooperative as a procurement method. We will build our base of clients off of the NCPA
member list.
 We will decide what marketing vehicles to use in the next 90-days based off of what has worked
versus what has not worked (i.e. email campaign, flier campaign, word of mouth campaign,
referrals, direct phone calls, etc.).
 After the initial 90 days, we will review what we need to work on, whether it is through:
enhancing, concentrating or revising our marketing message.
 We will also sit down and determine what our marketing budget will look like in the next 90-days
and implement the marketing plan that will generate the best outcome from the evaluation of
our previous marketing efforts.
88. Describe how you intend on train your national and/or regional sales force on the
Region 14 ESC agreement.
Objective 1:
Objective 2:
Objective 3:
Objective 4:
Objective 5:
Determine what training is needed.
Determine who needs to be trained.
Know how best to train adult learners.
Know who your audience is.
Draw up a detailed blueprint.
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89. Acknowledge that your organization agrees to provide its company logo(s) to
Region 14 ESC and agrees to provide permission for reproduction of such logo in
marketing communications and promotions.
We agree to provide our Sunstate Mechanical Company logo to Region 4 ESC and agree to provide
permission for reproduction of our logo in marketing communications and promotions.
ADMINISTRATION:
91. Describe your company’s implementation and success with existing cooperative
purchasing programs, if any, and provide the cooperative’s name(s), contact
person(s) and contact information as reference(s).
We are fairly new to the 1GPA cooperative contract (We will hit our 1 st year on April 16th, 2015). Thus
far, we have made great connections, and our work history within the last year has garnered trust and
respect with the schools we have done work for. Our sales force has aggressively targeted the districts
listed on the 1GPA membership list and reached out to most of them to let them know that we are the
only plumbers listed on the cooperative at this time. With every job that we complete, along with the
follow through from our sales team, we are making a positive mark for our company. Although we only
have 15 consistent repeat districts, most are now aware of us in the market. It is a tight knit community
and we are making a good impression. Our “word of mouth” campaign, along with grassroots marketing
is proving successful.
92. Describe the capacity of your company to report monthly sales through this
agreement.
Our accounting department has a concrete understanding of the requirements to report monthly sales
if we are granted the NCPA contract. We are prepared to set up our system to be able to pull monthly
sales reports. Project detail will get entered on the newly developed NCPA project and fee tracking
matrix. A copy of the proposal and purchase order will go to NCPA with all required information and a
call will be placed to insure receipt. (On a monthly reporting, a copy of our matrix will go to accounting
in house and to NCPA account to reconcile before cutting a check for all fees due).
93. Describe the capacity of your company to provide management reports, i.e.
consolidated billing by location, time and attendance reports, etc. for each eligible
agency.
We will be able to provide management reports (consolidated billing by location, time and attendance
reports, etc…) as we have always been able to do for all of our existing customers. We will set the
NCPA jobs up under their own umbrella on our accounting system.
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94. Please provide any suggested improvements and alternatives for doing business
with your company that will make this arrangement more cost effective for your
company and Participating Public Agencies.
It is our understanding that NCPA will provide training upon receipt of award. As our company has
never participated in said contract, we will reserve any suggestions until we are able to fully understand
the process. Upon our first year anniversary with the contract, we will be able to speak more
knowledgably in regards to any suggested improvements.
Green Initiatives
We are committed to helping to build a cleaner future! As our business grows, we
want to make sure we minimize our impact on the Earth's climate. So we are taking
every step we can to implement innovative and responsible environmental
practices throughout Region 14 ESC to reduce our carbon footprint, reduce waste,
promote energy conservation, ensure efficient computing, and much more. We
would like vendors to partner with us in this enterprise. To that effort, we ask
respondents to provide their companies environmental policy and/or green
initiative.
95. Please provide your company’s environmental policy and/or green initiative.
Sunstate adheres to the national guidelines established by the Environmental Protection Agency’s (EPA)
Clean Air Act of 1970 and all applicable amendments. An outside source is utilized is for the documented
disposal and reclamation of used refrigerants removed from system during service procedures.
All field technicians and project managers have EPA universal certification for proper refrigerant
handling. Our Mechanical Engineer is LEED, AP certified.
Sunstate has been using “time-tested” green technologies which include mainstream products like LED
lighting, T8 and T5 fluorescent lighting, and Variable Frequency Drives. We also research, test and
implement newer green technologies such as central plant continuous commissioning, solar-thermal
absorption technology, non-chemical/zero-discharge cooling tower water treatment, and maintenance
material recycling.
During the past few years, Sunstate has improved energy efficiency and reduced the emissions of our
customer’s HVAC operations. Sunstate has installed four solar thermal projects in the state of Arizona.
Sunstate has installed two of Arizona’s largest Mitsubishi City Multi Zone systems achieving 20+ SEER
while having zero ozone depletion potential illustrates our willingness and expertise to meet your GREEN
needs. See attached Mitsubishi case Study and letter of reference from manufacturer’s dealer. Our
estimator and senior field technicians are certified Mitsubishi designers/installers.
Green Contracting:
Sunstate has long been leading out with innovative solutions for our customers. More and more solutions
involve sustainability and “green” techniques. We firmly believe that where we can apply these
techniques and in agreement with the customer, we bring green building to the table.
Sunstate adheres to the EPA clean air act of 1970 with applicable amendments. All refrigeration and
HVAC technicians are universally certified. Any refrigerant under this plan is properly recovered,
reclaimed and/or disposed of as per the EPA mandates. SMS utilizes refrigerant tracking software to
follow and track all refrigerant usage and/or disposal.
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Sunstate has been using “time-tested” green technologies that are both mainstream i.e.; LED lighting,
T8 and T5 fluorescent lighting but also researches, tests and implements newer green technologies that
involve central plant continuous commissioning, solar-thermal-absorption technology, non-chemical:
zero-discharge cooling tower water treatment and maintenance material recycling among others.
During the past few years, SMS has improved energy efficiency and reduced the emissions of our
customers’ operation. Our strategy is to focus on continuous improvement by striving to learn from our
experience and those of others, and to apply scientific, economic and technical analysis to adopt best
practices in order to manage our environmental stewardship.
Vendor Certifications (if applicable)
96. Provide a copy of all current licenses, registrations and certifications issued by
federal, state and local agencies, and any other licenses, registrations or
certifications from any other governmental entity with jurisdiction, allowing
respondent to perform the covered services including, but not limited to licenses,
registrations or certifications. M/WBE, HUB, DVBE, small and disadvantaged
business certifications and other diverse business certifications, as well as
manufacturer certifications for sales and service must be included if applicable.
Please Refer to Sunstate Mechanical Services Contractor Licenses, registrations and certifications
starting on the following page.
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INSERT LICENSES, REGISTRATIONS AND CERTIFICATIONS HERE
**SEE ON FLASH DRIVE FILE**
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Tab 5 – Products and Services
Respondents are requested to provide product forms with detailed description of your
product offerings. Provide the minimum information as listed for your product categories
on the following classifications of product:
 HVAC Refrigeration
➢
Type (e.g., Rotary, Centrifugal, Scroll, Reciprocating., Absorption)
➢
Cooling medium (e.g., air, water)
➢
Brand Name(s)
➢
➢
All types offered.
All types offered.
All brand names offered.
Capacity Range (tons)
All current market tonnages offered.
Standard Warranty (Parts & Labor)
Standard market warranty / 2 years labor offered, with extension as
requested/required.
➢
Optional Warranty (components covered & Labor)
➢
Estimated Lead/Delivery Time
➢
Location of Manufacturing (City, State or Country)
➢
Range of Efficiencies (KW/Ton)
➢
Estimated Market Share (North America)
➢
Provide example data on each type of product provided
➢
Optional extension warranties available.
Lead/delivery times contingent on manufacturer – normally 6-14 weeks.
Locations varied, contingent on manufacturer.
All current market tonnages offered.
N/A
With access to virtually every brand, model and capacity of HVAC refrigeration
products available, it would be SMS’s pleasure to promptly provide the data to
specific equipment to NCPA or any customer, when requested.
Detail Features & Benefits
All current market features available, contingent on manufacturer (high
efficiency, environmentally friendly, etc.).
 Indoor Air Quality Products and Devices
➢
Type (Active polarization, non-ionizing, electronic air cleaning systems intended
to replace passive filtration, any other.)
All (e.g. active polarization, non-ionizing, electronic air cleaning systems
intended to replace passive filtration.
➢
Brand Name(s)
➢
Capacity Range
All brands offered.
All current market offerings available.
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➢
requested/required.
➢
➢
➢
➢
➢
➢
➢
Range of Efficiencies
All current market efficiencies available.
N/A
With access to virtually every brand, model and capacity of indoor air quality
products and devices available, it would be SMS’s pleasure to promptly
provide the data to specific equipment to NCPA or any customer, when
requested.
 Unitary
➢
Type (e.g., rooftops, split systems, VRFs, Heat Pumps, PTACs, water-source, minisplits)
➢
Brand Name(s)
➢
Capacity Range
➢
Heating Medium (Electric, Gas, Steam, Hot Water)
➢
Cooling Medium (DX, Chilled Water)
➢
All types offered.
All brands offered.
All current market offering available.
All types offered.
All types offered.
requested/required.
➢ Optional Warranty (components covered & Labor)
➢ Estimated Lead/Delivery Time
Lead/delivery times contingent on manufacturer – normally 1-8 weeks
➢ Location of Manufacturing (City, State or Country)
➢
Range of Efficiencies (EER, SEER, COP)
➢
N/A
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➢
➢
With access to virtually every brand, model and capacity of unitary products
available, it would be SMS’s pleasure to promptly provide the data to specific
equipment to NCPA or any customer, when requested.
 Air handling
➢
Type (e.g. central station-manufactured or custom makeup air, fan, filter, coil
sections)
➢
Brand Name(s)
➢
Fan Types (e.g. Backward incline, Forward curve, airfoil)
➢
Capacity Range (CFM)
➢
➢
➢
➢
All (e.g. central station, makeup air, fan, filter, coil sections).
All brands offered.
All types offered.
All levels of capacity offered.
All types offered.
All types offered.
requested/required.
➢
➢
➢
➢
➢
N/A
With access to virtually every brand, model and capacity of air handling
 Air Terminal Devices and Heating Products
➢
Type (e.g. VAV, Fan Coils, Unit Ventilators, Unit Heaters, Fin Tube
Radiation/Convectors)
➢
Brand Name(s)
All (e.g. central station, makeup air, fan, filter, coil sections).
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All brands offered.
➢
Capacity Range (CFM)
➢
➢
All types offered.
➢
➢
All levels of capacity offered.
All types offered.
requested/required.
➢
➢
N/A
➢
➢
➢
Lead/delivery times contingent on manufacturer – normally 1 day -4 weeks.
With access to virtually every brand, model and capacity of air terminal
devices and heating products available, it would be SMS’s pleasure to
promptly provide the data to specific equipment to NCPA or any customer,
when requested.
 DDC Controls
➢
Type (core components, end devices, lighting, panels) Brand Name(s)
➢
System Protocol (BACnet, LonWorks, Proprietary or Combo)
➢
LAN Communication Structure (Peer-to-peer, Polling)
➢
Human Machine Interface (HMI) types (PC, Notebooks, Handheld terminals)
➢
Third party interface (Drivers and Gateways)
There are numerous 3rd party software drivers available for the Niagara
AX platform that allow for integration to other equipment or legacy
systems.
We offer products and service on all major brands of controls.
We also offer new installations of controls that are based upon
open solutions, such as the Tridium Niagara AX platform that
most of the industry has adopted.
The Niagara AX platform allows us to offer systems that
communicate via BACnet, LonWorks, ModBus as well as integrate
with many legacy type proprietary systems.
We offer systems that communicate via BACnet/IP or MSTP and are peer to
peer.
We offer systems that are accessible via standard web browsers so that any
standard computer, laptop, tablet or smart phone can interface with the
system.
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➢
Remote alarm and message capabilities
➢
➢
➢
➢
➢
N/A
➢
We offer systems that have the ability to deliver alrams and messages via
email or text.
We offer systems that carry standard 24-month warranties.
Lead/delivery times contingent on manufacturer – normally 1 day - 4 weeks.
Locations varied, contingent on manufacturer. SMS believes in the importance
of American manufacturing.
Our standard control line provides multiple solutions because it is an open
platform and does not lock them into a proprietary sysem. In doing so, we have
chosen to incorporate the BACnet® protocol as part of its system architecture.
By taking advantage of this standard, customers receive the interoperability
they desire and the security of knowing they are not locked to a single vendor.
This strategy is exemplified in our approach in providing customers with the
knowledge and solutions they need for any project small to large. However, we
have access to any EMS provider and can match solutions based on customer
and customer’s need.
 Cooling Towers
➢
➢
Type (e.g., open, closed, evaporative, other)
All types offered.
Brand Name(s)
All brands offered.
Capacity Range (tons)
➢
➢
➢
All levels of tonnage offered.
requested/required.
➢
➢
➢
All range of efficiency available.
➢
➢
N/A
With access to virtually every brand, model and capacity of cooling towers and
related products available, it would be SMS’s pleasure to promptly provide the
data to specific equipment to NCPA or any customer, when requested.
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➢
 Pumps
➢
Type (e.g., single stage, split case, end suction, inline, circulator, turbines)
➢
Brand Name(s)
➢
➢
Capacity Range (GPM)
All levels of GPM offered.
➢
All types offered.
All brands offered.
requested/required.
➢
➢
➢
➢
➢
➢
Lead/delivery times contingent on manufacturer – normally 4-6 weeks
N/A
With access to virtually every brand, model and capacity of various pump
 Invertors
➢
Brand Name(s)
➢
Capacity Range (HP)
➢
➢
➢
➢
➢
All brands offered.
All levels of HP offered.
requested/required
Optional warranty extensions available
N/A
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➢
➢
With access to virtually every brand, model and capacity of invertor
products available, it would be SMS’s pleasure to promptly provide the
 Boilers & Water Heaters
➢ Type (e.g., modulating, condensing, cast iron, water tube, packaged, other)
All types offered.
➢
Brand Name(s)
➢
➢
Capacity Range (MBH)
➢
➢
➢
➢
➢
➢
➢
➢
All brands offered.
All types offered.
All levels of MBH offered.
requested/required
Optional warranty extensions available.
N/A
With access to virtually every brand, model and capacity of boiler & water
heater products available, it would be SMS’s pleasure to promptly provide the
 HVAC Specialty Products
➢
Type (e.g., modular, outside/inside, Steam &Thermal Heat Recovery, Humidity
Control, Heat Wheel, Heat Pipe, Heat Exchangers, Geothermal)
➢
Brand Name(s)
➢
➢
All types offered.
All brands offered.
All types offered.
All types offered.
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➢
Capacity Range (CFM and/or MBH)
➢
➢
➢
➢
➢
➢
➢
➢
All levels of CFM and MBH offered.
requested/required
Dependent upon specific items ordered, and whether items are in SMS
inventory, or based on lead time from individual manufacturers.
N/A
With access to virtually every brand, model and capacity of HVAC refrigeration
 Equipment Parts and Supplies
➢
Type (e.g., manufactured parts, emergency parts service, miscellaneous material
and supplies and other)
All types offered.
➢
Brand Name(s) stocked
➢
Location of stocking parts
➢
➢
➢
➢
Percentage of locally stocked parts to delivered parts
➢
All brands offered.
Locations varied, contingent on manufacturer. Parts are also stocked at our
main facility at 7845 E. Redfield Rd., Scottsdale, AZ 85260.
requested/required
Lead/delivery times contingent on manufacturer – normally 2 days - 8 weeks.
N/A
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------------------------------------------------------------------------------------------------------------------------Respondents are requested to provide service forms with detailed description of your service
offerings. Provide the minimum information as listed for your service categories on the
following classifications of service:
 Startup & Commissioning Services
➢ Define process for validation of system or equipment operation to design
SMS utilizes FastDUCT and FastPIPE design/estimating software, which
provides total materials and pricing for each project.
➢
Type (e.g., equipment startups, system checkouts, control verification, retro
commissioning, M & V verifications, rebate auditing, other)
➢
List key personnel (factory, sub-contract, other)
➢
References (public sector only)
➢
Case studies describing benefits of services
SMS receives case studies directly from the manufacturers. Internally,
the company analyzes pre-evaluation and post-results for
improvements.
All types of startup & commissioning services offered.
Key personnel include in-house staff, factory reps and sub-contractors.
SMS provides services to K12s, universities, community colleges, cities,
counties and federal customers, and can supply customer references based on
specific projects.
 Service & Maintenance
➢
➢
Type (e.g., preventative and full maintenance contracts, man-at attendance,
remote monitoring, annuals, emergency services, regulatory compliance, cleaning
(e.g., duct, coils and filters), scheduled maintenance (e.g., oil, chemical and
vibration analysis) and other)
SMS provides customers full-service and turnkey solutions for mechanical &
plumbing projects. We provide all of the services listed above.
Define processes for each type of service and/or maintenance of the system or
the equipment.
SMS possesses the manpower, technical competence, and licenses to deliver
virtually all service and/or mechanical projects, including additional ancillary
services such as electrical, plumbing, site development, general construction,
etc. We provide detailed inspection reports, seasonal inspections and
startups, in-depth preventative maintenance services, filter changes; predictive
maintenance services (eddy test combustion analysis, vibration analysis, oil
testing, etc.), and full spectrum HVAC repair service.
➢
➢
➢
SMS receives case studies directly from the manufacturers. Internally,
the company analyzes pre-evaluation and post-results for
improvements.
specific projects.
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 Installation and Turnkey Contracting
➢
Type (e.g., retrofit, new construction, energy retrofit, controls new- and upgrade
and other)
➢
Define processes for each type install of the system or the equipment
➢
Bonding and licensing capabilities
➢
➢
➢
All types of installation and turnkey contracting offered.
The ability to a turnkey project is perhaps our greatest asset. We possess the
manpower, technical competence, and licenses to deliver virtually all
mechanical projects, including projects requiring additional ancillary services
such as electrical plumbing, site development, general construction, etc.
Under the licenses we hold, our bonding capabilities are $5M single project /
$15M aggregate.
specific projects.
SMS receives case studies directly from the manufacturers. Internally, the
company analyzes pre-evaluation and post-results for improvements.
 Warranty Services
➢
Type (e.g., Extended parts & labor (define maximum number of years available),
delayed start-up and other)
SMS provides all standard warranties, with extended parts and labor
warranties available up to 10 years.
➢
Define processes for each type of warranty
➢
➢
➢
SMS provides full labor and installation warranties on all projects. Equipment
is covered under the manufacturer’s warranties.
Self-perform
specific projects.
 Energy Services
➢
Type (e.g., (Energy Tracking, Energy Analysis, Evaluation of Potential Upgrades,
demand response, rebates and others)
We provide measurement and verification of system efficiency (Energy
Tracking, Energy Analysis, Evaluation of Potential Upgrades, demand
response, rebates and others).
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➢
Define processes for each type of energy services
➢
Certifications of personnel
➢
➢
➢
Building efficiency evaluation via measurement/verification equipment,
equipment efficiency review, and application analysis
Certified staff consists of a combination of self-perform and subcontract
employees.
Key personnel consists of a combination of self-perform and subcontract
employees.
specific projects.
 Equipment Rentals
➢
Type (e.g., chillers, pumps, transformers, terminal units, generators, cooling
towers, packaged unitary and other)
➢
Brands available
➢
Locations of rental fleet
➢
Process of accessing rental fleet during disaster event
➢
➢
➢
All of the above are offered by SMS.
All brands offered.
SMS is able to rent for all rental suppliers.
We rent from whichever supplier has the most competitive pricing and
whichever supplier has the specific item available with the shortest lead time.
Historically, self-perform all rental equipment installations
specific projects.
 Financial Services
➢
➢
Type (e.g., leasing, prompt and pre-payment discounts, guaranteed savings and
other)
We offer guaranteed savings based off of the coefficient and pricing
agreement between NCPA and Sunstate Mechanical, no prompt or prepayment discounts will be given.
Describe type of each funding and
availability
Sunstate Mechanical Services has worked with a number of finance companies
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➢
➢
➢
➢
over the years to fund customer projects. We are very familiar with Garybar
Financial Services, but we are amenable to working with whatever company
provides the finance package that provides the best value for our customers.
We would also consider working with any NCPA contracted finance company
as part of a strategic partnering plan.
Funding Sources (internal and/or external)
Funding will come from external sources.
List key personnel (internal and/or
external)
Combination self-performed and sub-contracted.
specific projects.
 Professional Services
➢
➢
Type (e.g., Engineering, Design, Drafting, Architectural, Project Management and
other)
SMS offers in-house professional services, or through our network of
professional companies/firms that offer a full suite of professional services.
Describe type of each professional service and availability
With both in-house and out-sourced professional firms to choose from, design
and PM services are readily available.
➢
Licensing and certification capabilities
➢
List key personnel (internal and/or external)
➢
➢
In many cases, we provide these services to our existing customers at little or
no cost.
Combination of both internal and outsourced professional services
companies/firms.
specific projects.
 Site Surveys
➢
Type (e.g., Equipment, system analysis, operational, architectural and other)
➢
Describe type of survey
➢
Licensing and certification capabilities
Unitary Inventory
Provide the client a complete unitary inventory to include make, model, year,
and efficiency.
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no cost.
➢
Advanced technology uses for each type of survey
➢
List key personnel (internal and/or external)
➢
➢
no cost.
Combination self-performed and sub-contracted.
specific projects.
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Tab 8 – Value Added Products and Services
 Include any additional products and/or services available that vendor currently
performs in their normal course of business that is not included in the scope of the
solicitation that you think will enhance and add value to this contract for Region 14
ESC and all NCPA participating entities.
Executive Summary




Describe the product and/or service in an outline format
Describe the value to participating agencies
Describe the value to NCPA
Describe how your company would market this product and/or service through this
contract
 Provide an anticipated size of the market for this product and/or service in the public
arena
Detail Description








Where is the product manufactured?
Any certifications provided?
Where is the service performed?
Who performs the service and what is their expertise?
Is this a proprietary product and, if not, who is your competition?
Provide references
Provide case studies
Provide any pricing that is different than the pricing in TAB 7 in this solicitation.
Sunstate Mechanical Services would like to include our Plumbing Services and Supplies as an
added component within the scope of RFP 05-16 for NCPA members. We currently service multiple
school districts with our plumbing services under a different cooperative. Our school district
clients have been very pleased with our plumbing services and we believe it would only enhance
our NCPA HVAC contract.
Since 1991 we have been a leader in plumbing services and truly feel that by incorporating it into
this contract, we can offer school districts and other public entities a full range of quality and cost
effective services to choose from.
By being able to approach the districts that we are currently servicing with the option of choosing to
procure services an NCPA contract for both HVAC and Plumbing, we will be able to market the
schools we are already servicing with an added benefit of choosing us for their HVAC needs, as
well.
We provide an experienced team of sales representatives, project manager, estimators and design
services to provide unique and precise solutions for our customers, plus a highly skilled and
resolutions oriented team of technicians that can think on their feet to provide our customers
quality workmanship.
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A few key reasons why the Sunstate Mechanical Service team is qualified to exceed the
expectations of the NCPA members are included, but not limited to the following:
 Provide plumbing services from minor service calls to major projects in excess of six million
dollars;
 Consistently seek new and innovative ways to provide our customers additional value in the
designs and execution of our projects;
 Apply unique approaches and equipment outside the typical plumbing company’s mindset;
 Improve our customers’ bottom line while protecting the environment through renewable
energy and water reducing technologies.
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Tab 9 – Required Documents
 Clean Air and Water Act / Debarment Notice
 Contractors Requirements
 Antitrust Certification Statements
 FEMA Standard Terms and Conditions Addendum for Contracts and Grants
 Required Clauses for Federal Assistance by FTA
 State Notice Addendum
New Jersey vendors are also required to comply with the following New Jersey statutes
when applicable:
All anti-discrimination laws, including those contained in N.J.S.A. 10:2-1 through N.J.S.A.
10:2-14, N.J.S.A. 10:5-1, and N.J.S.A. 10:5-31 through 10:5-38.
Compliance with Prevailing Wage Act, N.J.S.A. 34:11-56.26, for all contracts within the
contemplation of the Act.
Compliance with Public Works Contractor Registration Act, N.J.S.A. 34:11-56.26
Bid and Performance Security, as required by the applicable municipal or state statutes.
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Clean Air and Water Act & Debarment Notice
I, the Vendor, am in compliance with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act of 1970, as Amended (42 U.S. C. 1857 (h), Section 508 of the
Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 117389 and Environmental
Protection Agency Regulation, 40 CFR Part 15 as required under OMB Circular A-102,
Attachment O, Paragraph 14 (1) regarding reporting violations to the grantor agency and to
the United States Environment Protection Agency Assistant Administrator for the
Enforcement.
I hereby further certify that my company has not been debarred, suspended or otherwise
ineligible for participation in Federal Assistance programs under Executive Order 12549,
“Debarment and Suspension”, as described in the Federal Register and Rules and
Regulations
Potential Vendor
Print Name
Bill M. Bart, Jr.
Address
City, State, Zip
Scottsdale, AZ 85260
Authorized Signature
Date
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Contractor Requirements
Contractor Certification
Contractor’s Employment Eligibility
By entering the contract, Contractor warrants compliance with the Federal Immigration and
Nationality Act (FINA), and all other federal and state immigration laws and regulations. The
Contractor further warrants that it is in compliance with the various state statues of the states it is
will operate this contract in.
Participating Government Entities including School Districts may request verification of
compliance from any Contractor or subcontractor performing work under this Contract. These
Entities reserve the right to confirm compliance in accordance with applicable laws.
Should the Participating Entities suspect or find that the Contractor or any of its subcontractors are
not in compliance, they may pursue any and all remedies allowed by law, including, but not limited
to: suspension of work, termination of the Contract for default, and suspension and/or debarment of
the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.
The offeror complies and maintains compliance with the appropriate statutes which requires
compliance with federal immigration laws by State employers, State contractors and State
subcontractors in accordance with the E-Verify Employee Eligibility Verification Program.
Contractor shall comply with governing board policy of the NCPA Participating entities in which
work is being performed
Fingerprint & Background Checks
If required to provide services on school district property at least five (5) times during a month,
contractor shall submit a full set of fingerprints to the school district if requested of each person
or employee who may provide such service. Alternately, the school district may fingerprint
those persons or employees. An exception to this requirement may be made as authorized in
Governing Board policy. The district shall conduct a fingerprint check in accordance with the
appropriate state and federal laws of all contractors, subcontractors or vendors and their
employees for which fingerprints are submitted to the district. Contractor, subcontractors,
vendors and their employees shall not provide services on school district properties until
authorized by the District.
The offeror shall comply with fingerprinting requirements in accordance with appropriate
statutes in the state in which the work is being performed unless otherwise exempted.
Contractor shall comply with governing board policy in the school district or Participating Entity
in which work is being performed.
Date
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Antitrust Certification Statements (Tex. Government Code §
2155.005)
I affirm under penalty of perjury of the laws of the State of Texas that:
(1) I am duly authorized to execute this contract on my own behalf or on behalf of the company,
corporation, firm, partnership or individual (Company) listed below;
(2) In connection with this bid, neither I nor any representative of the Company has violated any
provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15;
(3) In connection with this bid, neither I nor any representative of the Company has violated any federal
antitrust law; and
(4) Neither I nor any representative of the Company has directly or indirectly communicated any of the
contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership
or individual engaged in the same line of business as the Company.
Company name
Address
7845 E. Redfield Rd
City/State/Zip
Telephone No.
(480) 998-9620
Fax No.
(480) 998-9621
Email Address
[email protected]
Printed Name
Bill M. Bart, Jr.
Position with company
President
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FEMA Standard Terms and Conditions Addendum for Contracts and
Grants
If any purchase made under the Master Agreement is funded in whole or in part by Federal Emergency
Management Agency (“FEMA”) grants, Contractor shall comply with all federal laws and regulations
applicable to the receipt of FEMA grants, including, but not limited to the contractual procedures set
forth in Title 44 of the Code of Federal Regulations, Part 13 (“44 CFR 13”).
In addition, Contractor agrees to the following specific provisions:
1) Pursuant to 44 CFR 13.36(i)(1), University is entitled to exercise all administrative, contractual, or
other remedies permitted by law to enforce Contractor’s compliance with the terms of this Master
Agreement, including but not limited to those remedies set forth at 44 CFR 13.43.
2) Pursuant to 44 CFR 13.36(i)(2), University may terminate the Master Agreement for cause or
convenience in accordance with the procedures set forth in the Master Agreement and those
provided by 44 CFR 13.44.
3) Pursuant to 44 CFR 13.36(i)(3)-(6)(12), and (13), Contractor shall comply with the following federal
laws:
a. Executive Order 11246 of September 24, 1965, entitled “Equal Employment
Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as
supplemented in Department of Labor (“DOL”) regulations (41 CFR Ch. 60);
b. Copeland “Anti-Kickback” Act (18 U.S.C. 874), as supplemented in DOL regulations (29
CFR Part 3);
c. Davis-Bacon Act (40 U.S.C. 276a-276a-7) as supplemented by DOL regulations (29 CFR
Part 5);
d. Section 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 32730) as supplemented by DOL regulations (29 CFR Part 5);
e. Section 306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act
(33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency
regulations (40 CFR part 15); and
f. Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation play issued in compliance with the Energy Policy and
Conservation Act (Pub. L.94-163, 89 Stat. 871).
4) Pursuant to 44 CFR 13.36(i)(7), Contractor shall comply with FEMA requirements and regulations
pertaining to reporting, including but not limited to those set forth at 44 CFR 40 and 41.
5) Pursuant to 44 CFR 13.36(i)(8), Contractor agrees to the following provisions 72 regarding patents:
a. All rights to inventions and/or discoveries that arise or are developed, in the course of or
under this Agreement, shall belong to the participating agency and be disposed of in
accordance with the participating agencies policy. The participating agency, at its own
discretion, may file for patents in connection with all rights to any such inventions and/or
discoveries.
6) Pursuant to 44 CFR 13.36(i)(9), Contractor agrees to the following provisions, regarding copyrights:
a. If this Agreement results in any copyrightable material or inventions, in accordance with 44
CFR 13.34, FEMA reserves a royalty-free, nonexclusive, and irrevocable license to reproduce,
publish or otherwise use, for Federal Government purposes:
1) The copyright in any work developed under a grant or contract; and
2) Any rights of copyright to which a grantee or a contactor purchases ownership with
grant support.
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7) Pursuant to 44 CFR 13.36(i)(10), Contractor shall maintain any books, documents, papers, and
records of the Contractor which are directly pertinent to this Master Agreement. At any time during
normal business hours and as often as the participating agency deems necessary, Contractor shall
permit participating agency, FEMA, the Comptroller General of United States, or any of their duly
authorized representatives to inspect and photocopy such records for the purpose of making audit,
examination, excerpts, and transcriptions.
8) Pursuant to 44 CFR 13.36(i)(11), Contractor shall retain all required records for three years after
FEMA or participating agency makes final payments and all other pending matters are closed. In
addition, Contractor shall comply with record retention requirements set forth in 44 CFR 13.42.
Required Clauses for Federal Assistance provided by FTA
ACCESS TO RECORDS AND REPORTS
Contractor agrees to:
a) Maintain all books, records, accounts and reports required under this Contract for a period
of not less than three (3) years after the date of termination or expiration of this Contract
or any extensions thereof except in the event of litigation or settlement of claims arising
from the performance of this Contract, in which case Contractor agrees to maintain same
until Public Agency, the FTA Administrator, the Comptroller General, or any of their duly
authorized representatives, have disposed of all such litigation, appeals, claims or
exceptions related thereto.
b) Permit any of the foregoing parties to inspect all work, materials, payrolls, and other data
and records with regard to the Project, and to audit the books, records, and accounts with
regard to the Project and to reproduce by any means whatsoever or to copy excerpts and
transcriptions as reasonably needed for the purpose of audit and examination.
FTA does not require the inclusion of these requirements of Article 1.01 in subcontracts. Reference 49 CFR
18.39 (i)(11).
CIVIL RIGHTS / TITLE VI REQUIREMENTS
1) Non-discrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended,
42 U.S.C. § 2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. §
6102, Section 202 of the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. §
12132, and Federal Transit Law at 49 U.S.C. § 5332, Contractor or subcontractor agrees that it
will not discriminate against any employee or applicant for employment because of race,
color, creed, national origin, sex, marital status age, or disability. In addition, Contractor
agrees to comply with applicable Federal implementing regulations and other implementing
requirements FTA may issue.
2) Equal Employment Opportunity. The following Equal Employment Opportunity requirements
apply to this Contract:
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a. Race, Color, Creed, National Origin, Sex. In accordance with Title VII of the Civil Rights
Act, as amended, 42 U.S.C. § 2000e, and Federal Transit Law at 49 U.S.C. § 5332, the
Contractor agrees to comply with all applicable Equal Employment Opportunity
requirements of U.S. Dept. of Labor regulations, “Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor, 41 CFR, Parts 60 et
seq., and with any applicable Federal statutes, executive orders, regulations, and Federal
policies that may in the future affect construction activities undertaken in the course of
this Project. Contractor agrees to take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without regard to their
race, color, creed, national origin, sex, marital status, or age. Such action shall include,
but not be limited to, the following: employment, upgrading, demotion or transfer,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms
of compensation; and selection for training, including apprenticeship. In addition,
Contractor agrees to comply with any implementing requirements FTA may issue.
b. Age. In accordance with the Age Discrimination in Employment Act (ADEA) of 1967, as
amended, 29 U.S.C. Sections 621 through 634, and Equal Employment Opportunity
Commission (EEOC) implementing regulations, “Age Discrimination in Employment Act”,
29 CFR Part 1625, prohibit employment discrimination by Contractor against individuals
on the basis of age, including present and prospective employees. In addition,
Contractor agrees to comply with any implementing requirements FTA may issue.
c.
Disabilities. In accordance with Section 102 of the Americans with Disabilities Act of
1990, as amended (ADA), 42 U.S.C. Sections 12101 et seq., prohibits discrimination
against qualified individuals with disabilities in programs, activities, and services, and
imposes specific requirements on public and private entities. Contractor agrees that it
will comply with the requirements of the Equal Employment Opportunity Commission
(EEOC), “Regulations to Implement the Equal Employment Provisions of the Americans
with Disabilities Act,” 29 CFR, Part 1630, pertaining to employment of persons with
disabilities and with their responsibilities under Titles I through V of the ADA in
employment, public services, public accommodations, telecommunications, and other
provisions.
d. Segregated Facilities. Contractor certifies that their company does not and will not
maintain or provide for their employees any segregated facilities at any of their
establishments, and that they do not and will not permit their employees to perform
their services at any location under the Contractor’s control where segregated facilities
are maintained. As used in this certification the term “segregated facilities” means any
waiting rooms, work areas, restrooms and washrooms, restaurants and other eating
areas, parking lots, drinking fountains, recreation or entertainment areas, transportation,
and housing facilities provided for employees which are segregated by explicit directive
or are in fact segregated on the basis of race, color, religion or national origin because of
habit, local custom, or otherwise. Contractor agrees that a breach of this certification
will be a violation of this Civil Rights clause.
3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all
solicitations, either by competitive bidding or negotiation, made by Contractor for work to be
performed under a subcontract, including procurements of materials or leases of equipment,
each potential subcontractor or supplier shall be notified by Contractor of Contractor's
obligations under this Contract and the regulations relative to non-discrimination on the
grounds of race, color, creed, sex, disability, age or national origin.
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4) Sanctions of Non-Compliance. In the event of Contractor's non-compliance with the nondiscrimination provisions of this Contract, Public Agency shall impose such Contract sanctions
as it or the FTA may determine to be appropriate, including, but not limited to: 1)
Withholding of payments to Contractor under the Contract until Contractor complies, and/or;
2) Cancellation, termination or suspension of the Contract, in whole or in part.
Contractor agrees to include the requirements of this clause in each subcontract financed in whole or in part
with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.
DISADVANTAGED BUSINESS PARTICIPATION
This Contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, “Participation
by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs”,
therefore, it is the policy of the Department of Transportation (DOT) to ensure that Disadvantaged Business
Enterprises (DBEs), as defined in 49 CFR Part 26, have an equal opportunity to receive and participate in the
performance of DOT-assisted contracts.
1) Non-Discrimination Assurances. Contractor or subcontractor shall not discriminate on the
basis of race, color, national origin, or sex in the performance of this Contract. Contractor
shall carry out all applicable requirements of 49 CFR Part 26 in the award and administration
of DOT-assisted contracts. Failure by Contractor to carry out these requirements is a material
breach of this Contract, which may result in the termination of this Contract or other such
remedy as public agency deems appropriate. Each subcontract Contractor signs with a
subcontractor must include the assurance in this paragraph. (See 49 CFR 26.13(b)).
2) Prompt Payment. Contractor is required to pay each subcontractor performing Work under
this prime Contract for satisfactory performance of that work no later than thirty (30) days
after Contractor’s receipt of payment for that Work from public agency. In addition,
Contractor is required to return any retainage payments to those subcontractors within thirty
(30) days after the subcontractor’s work related to this Contract is satisfactorily completed
and any liens have been secured. Any delay or postponement of payment from the above
time frames may occur only for good cause following written approval of public agency. This
clause applies to both DBE and non-DBE subcontractors. Contractor must promptly notify
public agency whenever a DBE subcontractor performing Work related to this Contract is
terminated or fails to complete its Work, and must make good faith efforts to engage
another DBE subcontractor to perform at least the same amount of work. Contractor may
not terminate any DBE subcontractor and perform that Work through its own forces, or
those of an affiliate, without prior written consent of public agency.
3) DBE Program. In connection with the performance of this Contract, Contractor will
cooperate with public agency in meeting its commitments and goals to ensure that DBEs shall
have the maximum practicable opportunity to compete for subcontract work, regardless of
whether a contract goal is set for this Contract. Contractor agrees to use good faith efforts to
carry out a policy in the award of its subcontracts, agent agreements, and procurement
contracts which will, to the fullest extent, utilize DBEs consistent with the efficient
performance of the Contract.
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ENERGY CONSERVATION REQUIREMENTS
Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which
are contained in the State energy conservation plans issued under the Energy Policy and Conservation
Act, as amended, 42 U.S.C. Sections 6321 et seq. and 41 CFR Part 301-10.
FEDERAL CHANGES
Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and
directives, including without limitation those listed directly or by reference in the Contract between
public agency and the FTA, as they may be amended or promulgated from time to time during the term
of this contract. Contractor’s failure to so comply shall constitute a material breach of this Contract.
INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS
The provisions include, in part, certain Standard Terms and Conditions required by the U.S. Department
of Transportation (DOT), whether or not expressly set forth in the preceding Contract provisions. All
contractual provisions required by the DOT, as set forth in the most current FTA Circular 4220.1F, dated
November 1, 2008, are hereby incorporated by reference. Anything to the contrary herein
notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other
provisions contained in this Contract. Contractor agrees not to perform any act, fail to perform any act,
or refuse to comply with any public agency requests that would cause public agency to be in violation of
the FTA terms and conditions.
NO FEDERAL GOVERNMENT OBLIGATIONS TO THIRD PARTIES
Agency and Contractor acknowledge and agree that, absent the Federal Government’s express written
consent and notwithstanding any concurrence by the Federal Government in or approval of the
solicitation or award of the underlying Contract, the Federal Government is not a party to this Contract
and shall not be subject to any obligations or liabilities to agency, Contractor, or any other party (whether
or not a party to that contract) pertaining to any matter resulting from the underlying Contract.
Contractor agrees to include the above clause in each subcontract financed in whole or in part with
federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to
identify the subcontractor who will be subject to its provisions.
PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS
Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as
amended, 31 U.S.C. §§ 3801 et seq. and U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR
Part 31, apply to its actions pertaining to this Contract. Upon execution of the underlying Contract,
Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it
may make, or causes to me made, pertaining to the underlying Contract or the FTA assisted project for
which this Contract Work is being performed.
In addition to other penalties that may be applicable, Contractor further acknowledges that if it makes, or
causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the
Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of
1986 on Contractor to the extent the Federal Government deems appropriate.
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Contractor also acknowledges that if it makes, or causes to me made, a false, fictitious, or fraudulent claim,
statement, submission, or certification to the Federal Government under a contract connected with a
project that is financed in whole or in part with Federal assistance originally awarded by FTA under the
authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001
and 49 U.S.C. § 5307 (n)(1) on the Contractor, to the extent the Federal Government deems appropriate.
Contractor agrees to include the above clauses in each subcontract financed in whole or in part with
Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to
identify the subcontractor who will be subject to the provisions.
Company name
Address
7845 E. Redfield Rd
City/State/Zip
Telephone No.
(480) 998-9620
Fax No.
(480) 998-9621
Email Address
[email protected]
Printed Name
Bill M. Bart, Jr.
Position with company
President
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OWNERSHIP DISCLOSURE FORM
(N.J.S. 52:25-24.2)
Pursuant to the requirements of P.L. 1999, Chapter 440 effective April 17, 2000 (Local Public
Contracts Law), the offeror shall complete the form attached to these specifications listing the persons
owning 10 percent (10%) or more of the firm presenting the proposal.
Company Name:
Street:
City, State, Zip Code:
Complete as appropriate:
I
, certify that I am the sole owner of
,
that there are no partners and the business is not incorporated, and the provisions of N.J.S. 52:25-24.2 do not apply.
OR:
I
, a partner in
, do hereby certify that the
following is a list of all individual partners who own a 10% or greater interest therein. I further certify that if one
(1) or more of the partners is itself a corporation or partnership, there is also set forth the names and addresses of
the stockholders holding 10% or more of that corporation’s stock or the individual partners owning 10% or greater
interest in that partnership.
OR:
I
, an authorized representative of
, a
corporation, do hereby certify that the following is a list of the names and addresses of all stockholders in the
corporation who own 10% or more of its stock of any class. I further certify that if one (1) or more of such
stockholders is itself a corporation or partnership, that there is also set forth the names and addresses of the
stockholders holding 10% or more of the corporation’s stock or the individual partners owning a 10% or greater
interest in that partnership.
(Note: If there are no partners or stockholders owning 10% or more interest, indicate none.)
Name
Address
Interest
I further certify that the statements and information contained herein, are complete and correct to the
best of my knowledge and belief.
Date
Authorized Signature and Title
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NON-COLLUSION AFFIDAVIT
Company Name:
Street:
City, State, Zip Code:
State of New Jersey
County of
I,
of the
NameCity
in the County of
, State of
age, being duly sworn according to law on my oath depose and say that:
I am the
of full
of the firm of
Title
Company Name
the offeror making the Proposal for the goods, services or public work specified under the
Harrison Township Board of Education attached proposal, and that I executed the said
proposal with full authority to do so; that said offeror has not directly or indirectly entered
into any agreement, participated in any collusion, or otherwise taken any action in restraint
of free, competitive bidding in connection with the above proposal, and that all statements
contained in said proposal and in this affidavit are true and correct, and made with full
knowledge that the Harrison Township Board of Education relies upon the truth of the
statements contained in said proposal and in the statements contained in this affidavit in
awarding the contract for the said goods, services or public work.
I further warrant that no person or selling agency has been employed or retained to solicit or
secure such contract upon an agreement or understanding for a commission, percentage,
brokerage or contingent fee, except bona fide employees or bona fide established commercial
or selling agencies maintained by
Company Name
Authorized Signature & Title
Subscribed and sworn before me
this
day of
, 20
Notary Public of New Jersey
My commission expires
, 20
SEAL
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AFFIRMATIVE ACTION AFFIDAVIT
(P.L. 1975, C.127)
Company Name: ____________________________________
Street: ______________________________________
City, State, Zip Code: _____________________________________
Proposal Certification:
Indicate below your compliance with New Jersey Affirmative Action regulations. Your proposal will be accepted
even if you are not in compliance at this time. No contract and/or purchase order may be issued, however, until all
Affirmative Action requirements are met.
Required Affirmative Action Evidence:
Procurement, Professional & Service Contracts (Exhibit A)
Vendors must submit with proposal:
1. A photo copy of their Federal Letter of Affirmative Action Plan Approval
2.
OR
A photo copy of their Certificate of Employee Information Report
3.
OR
A complete Affirmative Action Employee Information Report (AA302)
Public Work – Over $50,000 Total Project Cost:
A.
No approved Federal or New Jersey Affirmative Action Plan. We will complete Report Form
AA201-A upon receipt from the Harrison Township Board of Education
B.
Approved Federal or New Jersey Plan – certificate enclosed
I further certify that the statements and information contained herein, are complete and correct to the
best of my knowledge and belief.
Date
Authorized Signature and Title
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P.L. 1995, c. 127 (N.J.A.C. 17:27)
MANDATORY AFFIRMATIVE ACTION LANGUAGE
PROCUREMENT, PROFESSIONAL AND SERVICE
CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any
employee or applicant for employment because of age, race, creed, color, national origin,
ancestry, marital status, sex, affectional or sexual orientation. The contractor will take
affirmative action to ensure that such applicants are recruited and employed, and that
employees are treated during employment, without regard to their age, race, creed, color,
national origin, ancestry, marital status, sex, affectional or sexual orientation. Such action
shall include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided by the Public Agency Compliance Officer setting forth provisions of this
non-discrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisement
for employees placed by or on behalf of the contractor, state that all qualified applicants will
receive consideration for employment without regard to age, race, creed, color, national
origin, ancestry, marital status, sex, affectional or sexual orientation.
The contractor or subcontractor, where applicable, will send to each labor union or
representative of workers with which it has a collective bargaining agreement or other
contract or understanding, a notice, to be provided by the agency contracting officer advising
the labor union or workers' representative of the contractor's commitments under this act
and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented
from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to attempt in good faith to employ minority and
female workers trade consistent with the applicable county employment goal prescribed by
N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.L. 1975, C.127, as amended
and supplemented from time to time or in accordance with a binding determination of the
applicable county employment goals determined by the Affirmative
Action Office pursuant to N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.L.
1975, C.127, as amended and supplemented from time to time.
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The contractor or subcontractor agrees to inform in writing appropriate recruitment agencies
in the area, including employment agencies, placement bureaus, colleges, universities, labor
unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry,
marital status, sex, affectional or sexual orientation, and that it will discontinue the use of any
recruitment agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of it testing procedures, if necessary, to
assure that all personnel testing conforms with the principles of job-related testing, as
established by the statutes and court decisions of the state of New Jersey and as established
by applicable Federal law and applicable Federal court decisions.
The contractor or subcontractor agrees to review all procedures relating to transfer,
upgrading, downgrading and lay-off to ensure that all such actions are taken without regard
to age, creed, color, national origin, ancestry, marital status, sex, affectional or sexual
orientation, and conform with the applicable employment goals, consistent with the statutes
and court decisions of the State of New Jersey, and applicable Federal law and applicable
Federal court decisions.
The contractor and its subcontractors shall furnish such reports or other documents to the
Affirmative Action Office as may be requested by the office from time to time in order to carry
out the purposes of these regulations, and public agencies shall furnish such information as
may be requested by the Affirmative Action Office for conducting a compliance investigation
pursuant to Subchapter 10 of the Administrative Code (NJAC 17:27).
Signature of Procurement Agent
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C. 271 POLITICAL CONTRIBUTION
DISCLOSURE FORM
Public Agency Instructions
This page provides guidance to public agencies entering into contracts with business
entities that are required to file Political Contribution Disclosure forms with the agency. It
is not intended to be provided to contractors. What follows are instructions on the use of
form local units can provide to contractors that are required to disclose political
contributions pursuant to N.J.S.A. 19:44A-20.26 (P.L. 2005, c. 271, s.2). Additional
information on the process is available in Local Finance Notice 2006-1
(www.nj.gov/dca/lgs/lfns/lfnmenu.shtml).
1. The disclosure is required for all contracts in excess of $17,500 that are not awarded
pursuant to a “fair and open” process (N.J.S.A. 19:44A-20.7).
2. Due to the potential length of some contractor submissions, the public agency should
consider allowing data to be submitted in electronic form (i.e., spreadsheet, pdf file, etc.).
Submissions must be kept with the contract documents or in an appropriate computer file
and be available for public access. The form is worded to accept this alternate
submission. The text should be amended if electronic submission will not be allowed.
3. The submission must be received from the contractor and on file at least 10 days prior to
award of the contract. Resolutions of award should reflect that the disclosure has been
received and is on file.
4. The contractor must disclose contributions made to candidate and party committees
covering a wide range of public agencies, including all public agencies that have elected
officials in the county of the public agency, state legislative positions, and various state
entities. The Division of Local Government Services recommends that contractors be
provided a list of the affected agencies. This will assist contractors in determining the
campaign and political committees of the officials and candidates affected by the disclosure.
a. The Division has prepared model disclosure forms for each county. They can be
downloaded from the “County PCD Forms” link on the Pay-to-Play web site at
www.nj.gov/dca/lgs/p2p. They will be updated from time-to-time as necessary.
b. A public agency using these forms should edit them to properly reflect the correct
legislative district(s). As the forms are county-based, they list all legislative
districts in each county. Districts that do not represent the public agency should
be removed from the lists.
c. Some contractors may find it easier to provide a single list that covers all
contributions, regardless of the county. These submissions are appropriate and
should be accepted.
d. The form may be used “as-is”, subject to edits as described herein.
e. The “Contractor Instructions” sheet is intended to be provided with the form. It is
recommended that the Instructions and the form be printed on the same piece of
paper. The form notes that the Instructions are printed on the back of the form;
where that is not the case, the text should be edited accordingly.
f. The form is a Word document and can be edited to meet local needs, and posted for
download on web sites, used as an e-mail attachment, or provided as a printed
document.
5. It is recommended that the contractor also complete a “Stockholder Disclosure Certification.”
This will assist the local unit in its obligation to ensure that contractor did not make any
prohibited contributions to the committees listed on the Business Entity Disclosure
Certification in the 12 months prior to the contract. (See Local Finance Notice 2006-7 for
additional information on this obligation) A sample Certification form is part of this package
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and the instruction to complete it is included in the Contractor Instructions. NOTE: This
section is not applicable to Boards of Education.
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C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Contractor Instructions
Business entities (contractors) receiving contracts from a public agency that are NOT
awarded pursuant to a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject
to the provisions of P.L. 2005, c. 271, s.2 (N.J.S.A. 19:44A-20.26). This law provides that 10
days prior to the award of such a contract, the contractor shall disclose contributions to:

any
State, county, or municipal committee of a political party

any
legislative leadership committee*

any
continuing political committee (a.k.a., political action committee)

any
candidate committee of a candidate for, or holder of, an elective office:
o of the public entity awarding the contract
o of that county in which that public entity is located
o of another public entity within that county
o or of a legislative district in which that public entity is located or, when the public
entity is a county, of any legislative district which includes all or part of the county.
The disclosure must list reportable contributions to any of the committees that
exceed $300 per election cycle that were made during the 12 months prior to
award of the contract. See N.J.S.A. 19:44A-8 and 19:44A-16 for more details on
reportable contributions.
N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when
a business entity is not a natural person. This includes the following:
 individuals with an “interest” ownership or control of more than 10% of the profits or
assets of a business entity or 10% of the stock in the case of a business entity that is a
corporation for profit
 all principals, partners, officers, or directors of the business entity or their spouses
 any subsidiaries directly or indirectly controlled by the business entity
 IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled
by the business entity and filing as continuing political committees, (PACs). When the
business entity is a natural person, “a contribution by that person’s spouse or child,
residing therewith, shall be deemed to be a contribution by the business entity.”
[N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the disclosure. Any
business entity that fails to comply with the disclosure provisions shall be subject to a
fine imposed by ELEC in an amount to be determined by the Commission which may be
based upon the amount that the business entity failed to report. The enclosed list of
agencies is provided to assist the contractor in identifying those public agencies whose
elected official and/or candidate campaign committees are affected by the disclosure
requirement. It is the contractor’s responsibility to identify the specific committees to
which contributions may have been made and need to be disclosed. The disclosed
information may exceed the minimum requirement. The enclosed form, a contentconsistent facsimile, or an electronic data file containing the required details (along
with a signed cover sheet) may be used as the contractor’s submission and is
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disclosable to the public under the Open Public Records Act. The contractor must also
complete the attached Stockholder Disclosure Certification. This will assist the agency
in meeting its obligations under the law.
NOTE: This section does not apply to Board of Education contracts.
* N.J.S.A.
19:44A-3(s): “The term "legislative leadership committee" means a committee established,
authorized to be established, or designated by the President of the Senate, the Minority Leader of the Senate,
the Speaker of the General Assembly or the Minority Leader of the General Assembly pursuant to section 16 of
P.L.1993, c.65 (C.19:44A-10.1) for the purpose of receiving contributions and making expenditures.”
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Required Pursuant To N.J.S.A. 19:44A-20.26
This form or its permitted facsimile must be submitted to the local unit
no later than 10 days prior to the award of the contract.
Part I – Vendor Information
Vendor Name:
Address:
City:
State:
Zip:
The undersigned being authorized to certify, hereby certifies that the submission provided herein
represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the
Instructions accompanying this form.
Signature
Printed Name
Title
Part II – Contribution Disclosure
Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all
reportable political contributions (more than $300 per election cycle) over the 12 months prior
to submission to the committees of the government entities listed on the form provided by the
local unit.
 Check here if disclosure is provided in electronic form.
Contributor Name
Recipient Name
Date
Dollar
Amount
$
 Check here if the information is continued on subsequent page(s)
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Continuation Page
Page
of
Required Pursuant To N.J.S.A. 19:44A-20.26
Vendor Name:
Contributor Name
Recipient Name
Date
Dollar
Amount
$
 Check here if the information is continued on subsequent page(s)
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List of Agencies with Elected Officials Required for Political Contribution Disclosure
N.J.S.A. 19:44A-20.26
County Name:
State: Governor, and Legislative Leadership Committees
Legislative District #s:
State Senator and two members of the General Assembly per district.
County:
Freeholders
{County Executive}
County Clerk
Surrogate
Sheriff
Municipalities (Mayor and members of governing body, regardless of title):
USERS SHOULD CREATE THEIR OWN FORM, OR DOWNLOAD FROM
WWW.NJ.GOV/DCA/LGS/P2P A COUNTY-BASED, CUSTOMIZABLE FORM.
State Notice Addendum
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Pursuant to certain state notice provisions the following public agencies and political subdivisions of the referenced
public agencies are eligible to access the contract award made pursuant to this solicitation. Public agencies and political
subdivisions are hereby given notice of the foregoing request for proposal for purposes of complying with the
procedural requirement of said statutes:
Nationwide: http://www.usa.gov/Agencies/Local_Government/Cities.shtml
Other States: Cities, Towns, Villages, and Boroughs
No.
Cities, Towns, Villages and Boroughs in Oregon
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CEDAR MILL COMMUNITY LIBRARY
CITY COUNTY INSURANCE SERVICES
CITY OF ADAIR VILLAGE
CITY OF ALBANY
CITY OF ASHLAND
CITY OF ASTORIA OREGON
CITY OF AUMSVILLE
CITY OF AURORA
CITY OF BEAVERTON
CITY OF BOARDMAN
CITY OF BURNS
CITY OF CANBY
CITY OF CANNON BEACH OR
CITY OF CANYONVILLE
CITY OF CENTRAL POINT POLICE DEPARTMENT
CITY OF CLATSKANIE
CITY OF COBURG
CITY OF CONDON
CITY OF COOS BAY
CITY OF CORVALLIS
CITY OF COTTAGE GROVE
CITY OF CRESWELL
CITY OF DALLAS
CITY OF DAMASCUS
CITY OF DUNDEE
CITY OF EAGLE POINT
CITY OF ECHO
CITY OF ESTACADA
CITY OF EUGENE
CITY OF FAIRVIEW
CITY OF FALLS CITY
CITY OF GATES
CITY OF GEARHART
CITY OF GERVAIS
CITY OF GOLD HILL
CITY OF GRANTS PASS
CITY OF GRESHAM
CITY OF HAPPY VALLEY
CITY OF HILLSBORO
CITY OF HOOD RIVER
CITY OF JOHN DAY
CITY OF KLAMATH FALLS
CITY OF LA GRANDE
CITY OF LAKE OSWEGO
CITY OF LAKESIDE
CITY OF LEBANON
CITY OF MALIN
CITY OF MCMINNVILLE
CITY OF MEDFORD
CITY OF MILL CITY
CITY OF MILLERSBURG
CITY OF MILWAUKIE
CITY OF MORO
CITY OF MOSIER
CITY OF NEWBERG
CITY OF NORTH PLAINS
CITY OF OREGON CITY
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CITY OF PHOENIX
CITY OF PILOT ROCK
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CITY OF PORT ORFORD
CITY OF PORTLAND
CITY OF POWERS
CITY OF REDMOND
CITY OF REEDSPORT
CITY OF RIDDLE
CITY OF SALEM
CITY OF SANDY
CITY OF SANDY
CITY OF SCAPPOOSE
CITY OF SEASIDE
CITY OF SHADY COVE
CITY OF SHERWOOD
CITY OF SPRINGFIELD
CITY OF ST. PAUL
CITY OF STAYTON
CITY OF TIGARD, OREGON
CITY OF TUALATIN, OREGON
CITY OF WARRENTON
CITY OF WEST LINN/PARKS
CITY OF WILSONVILLE
CITY OF WINSTON
CITY OF WOOD VILLAGE
CITY OF WOODBURN
CITY OF YACHATS
FLORENCE AREA CHAMBER OF COMMERCE
GASTON RURAL FIRE DEPARTMENT
GLADSTONE POLICE DEPARTMENT
HOUSING AUTHORITY OF THE CITY OF SALEM
KEIZER POLICE DEPARTMENT
LEAGUE OF OREGON CITIES
MALIN COMMUNITY PARK AND RECREATION DISTRICT
METRO
MONMOUTH - INDEPENDENCE NETWORK
PORTLAND DEVELOPMENT COMMISSION
RAINIER POLICE DEPARTMENT
RIVERGROVE WATER DISTRICT
SUNSET EMPIRE PARK AND RECREATION
THE NEWPORT PARK AND RECREATION CENTER
TILLAMOOK PEOPLES UTILITY DISTRICT
TUALATIN VALLEY FIRE & RESCUE
WEST VALLEY HOUSING AUTHORITY
No.
Counties and Parishes
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ASSOCIATION OF OREGON COUNTIES
BENTON COUNTY
CLACKAMAS COUNTY DEPT OF TRANSPORTATION
CLATSOP COUNTY
COLUMBIA COUNTY, OREGON
COOS COUNTY HIGHWAY DEPARTMENT
CROOK COUNTY ROAD DEPARTMENT
CURRY COUNTY OREGON
DESCHUTES COUNTY
DOUGLAS COUNTY
GILLIAM COUNTY
GILLIAM COUNTY OREGON
GRANT COUNTY, OREGON
HARNEY COUNTY SHERIFFS OFFICE
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HOOD RIVER COUNTY
HOUSING AUTHORITY OF CLACKAMAS COUNTY
JACKSON COUNTY HEALTH AND HUMAN SERVICES
JEFFERSON COUNTY
KLAMATH COUNTY VETERANS SERVICE OFFICE
LAKE COUNTY
LANE COUNTY
LINCOLN COUNTY
LINN COUNTY
MARION COUNTY , SALEM, OREGON
MORROW COUNTY
MULTNOMAH COUNTY
MULTNOMAH COUNTY
MULTNOMAH LAW LIBRARY
NAMI LANE COUNTY
POLK COUNTY
SHERMAN COUNTY
UMATILLA COUNTY, OREGON
UNION COUNTY
WALLOWA COUNTY
WASCO COUNTY
WASHINGTON COUNTY
YAMHILL COUNTY
BOARD OF WATER SUPPLY
COUNTY OF HAWAII
MAUI COUNTY COUNCIL
No.
Higher Education
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BIRTHINGWAY COLLEGE OF MIDWIFERY
BLUE MOUNTAIN COMMUNITY COLLEGE
CENTRAL OREGON COMMUNITY COLLEGE
CHEMEKETA COMMUNITY COLLEGE
CLACKAMAS COMMUNITY COLLEGE
COLUMBIA GORGE COMMUNITY COLLEGE
GEORGE FOX UNIVERSITY
KLAMATH COMMUNITY COLLEGE DISTRICT
LANE COMMUNITY COLLEGE
LEWIS AND CLARK COLLEGE
LINFIELD COLLEGE
LINN-BENTON COMMUNITY COLLEGE
MARYLHURST UNIVERSITY
MT. HOOD COMMUNITY COLLEGE
MULTNOMAH BIBLE COLLEGE
NATIONAL COLLEGE OF NATURAL MEDICINE
NORTHWEST CHRISTIAN COLLEGE
OREGON HEALTH AND SCIENCE UNIVERSITY
OREGON UNIVERSITY SYSTEM
PACIFIC UNIVERSITY
PORTLAND COMMUNITY COLLEGE
PORTLAND STATE UNIV.
REED COLLEGE
ROGUE COMMUNITY COLLEGE
SOUTHWESTERN OREGON COMMUNITY COLLEGE
TILLAMOOK BAY COMMUNITY COLLEGE
UMPQUA COMMUNITY COLLEGE
WESTERN STATES CHIROPRACTIC COLLEGE
WILLAMETTE UNIVERSITY
ARGOSY UNIVERSITY
BRIGHAM YOUNG UNIVERSITY - HAWAII
COLLEGE OF THE MARSHALL ISLANDS
RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII
UNIVERSITY OF HAWAII AT MANOA
No.
K - 12
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ARCHBISHOP FRANCIS NORBERT BLANCHET SCHOOL
BAKER COUNTY SCHOOL DIST. 16J - MALHEUR ESD
BAKER SCHOOL DISTRICT
BANDON SCHOOL DISTRICT
BANKS SCHOOL DISTRICT
BEAVERTON SCHOOL DISTRICT
BEND / LA PINE SCHOOL DISTRICT
BEND-LA PINE SCHOOL DISTRICT
BROOKING HARBOR SCHOOL DISTRICT NO.17-C
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CANBY SCHOOL DISTRICT
CANYONVILLE CHRISTIAN ACADEMY
CASCADE SCHOOL DISTRICT
CASCADES ACADEMY OF CENTRAL OREGON
CENTENNIAL SCHOOL DISTRICT
CENTRAL CATHOLIC HIGH SCHOOL
CENTRAL POINT SCHOOL DISTRICT NO. 6
CENTRAL SCHOOL DISTRICT 13J
CLACKAMAS EDUCATION SERVICE DISTRICT
COOS BAY SCHOOL DISTRICT
COOS BAY SCHOOL DISTRICT NO.9
COQUILLE SCHOOL DISTRICT 8
COUNTY OF YAMHILL SCHOOL DISTRICT 29
CRESWELL SCHOOL DISTRICT
CROSSROADS CHRISTIAN SCHOOL
CULVER SCHOOL DISTRICT NO.
DALLAS SCHOOL DISTRICT NO. 2
DAVID DOUGLAS SCHOOL DISTRICT
DAYTON SCHOOL DISTRICT NO.8
DE LA SALLE N CATHOLIC HS
DESCHUTES COUNTY SD NO.6 - SISTERS SD
DOUGLAS COUNTY SCHOOL DISTRICT 116
DOUGLAS EDUCATION SERVICE DISTRICT
DUFUR SCHOOL DISTRICT NO.29
ELKTON SCHOOL DISTRICT NO.34
ESTACADA SCHOOL DISTRICT NO.108
FOREST GROVE SCHOOL DISTRICT
GASTON SCHOOL DISTRICT 511J
GEN CONF OF SDA CHURCH WESTERN OR
GLADSTONE SCHOOL DISTRICT
GLENDALE SCHOOL DISTRICT
GLIDE SCHOOL DISTRICT NO.12
GRANTS PASS SCHOOL DISTRICT 7
GREATER ALBANY PUBLIC SCHOOL DISTRICT
GRESHAM-BARLOW SCHOOL DISTRICT
HARNEY COUNTY SCHOOL DIST. NO.3
HARNEY EDUCATION SERVICE DISTRICT
HEAD START OF LANE COUNTY
HERITAGE CHRISTIAN SCHOOL
HIGH DESERT EDUCATION SERVICE DISTRICT
HOOD RIVER COUNTY SCHOOL DISTRICT
JACKSON CO SCHOOL DIST NO.9
JEFFERSON COUNTY SCHOOL DISTRICT 509-J
JEFFERSON SCHOOL DISTRICT
KLAMATH FALLS CITY SCHOOLS
LA GRANDE SCHOOL DISTRICT
LAKE OSWEGO SCHOOL DISTRICT 7J
LANE COUNTY SCHOOL DISTRICT 4J
LANE COUNTY SCHOOL DISTRICT 69
LEBANON COMMUNITY SCHOOLS NO.9
LINCOLN COUNTY SCHOOL DISTRICT
LINN CO. SCHOOL DIST. 95C - SCIO SD
LOST RIVER JR/SR HIGH SCHOOL
LOWELL SCHOOL DISTRICT NO.71
MARION COUNTY SCHOOL DISTRICT 103 - WASHINGTON ES
MCMINNVILLE SCHOOL DISTRICT NO.40
MEDFORD SCHOOL DISTRICT 549C
MITCH CHARTER SCHOOL
MOLALLA RIVER ACADEMY
MOLALLA RIVER SCHOOL DISTRICT NO.35
MONROE SCHOOL DISTRICT NO.1J
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MORROW COUNTY SCHOOL DISTRICT
MT. ANGEL SCHOOL DISTRICT NO.91
MT.SCOTT LEARNING CENTERS
MULTISENSORY LEARNING ACADEMY
MULTNOMAH EDUCATION SERVICE DISTRICT
MYRTLE POINT SCHOOL DISTRICT NO.41
NEAH-KAH-NIE DISTRICT NO.56
NESTUCCA VALLEY SCHOOL DISTRICT NO.101
NOBEL LEARNING COMMUNITIES
NORTH BEND SCHOOL DISTRICT 13
NORTH CLACKAMAS SCHOOL DISTRICT
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NORTH SANTIAM SCHOOL DISTRICT 29J
NORTH WASCO CTY SCHOOL DISTRICT 21 - CHENOWITH
NORTHWEST REGIONAL EDUCATION SERVICE DISTRICT
NYSSA SCHOOL DISTRICT NO. 26
ONTARIO MIDDLE SCHOOL
OREGON TRAIL SCHOOL DISTRICT NO.46
OUR LADY OF THE LAKE SCHOOL
PHILOMATH SCHOOL DISTRICT
PHOENIX-TALENT SCHOOL DISTRICT NO.4
PORTLAND ADVENTIST ACADEMY
PORTLAND JEWISH ACADEMY
PORTLAND PUBLIC SCHOOLS
RAINIER SCHOOL DISTRICT
REDMOND SCHOOL DISTRICT
REEDSPORT SCHOOL DISTRICT
REYNOLDS SCHOOL DISTRICT
ROGUE RIVER SCHOOL DISTRICT NO.35
ROSEBURG PUBLIC SCHOOLS
SALEM-KEIZER PUBLIC SCHOOLS
SCAPPOOSE SCHOOL DISTRICT 1J
SEASIDE SCHOOL DISTRICT 10
SEVEN PEAKS SCHOOL
SHERWOOD SCHOOL DISTRICT 88J
SILVER FALLS SCHOOL DISTRICT
SIUSLAW SCHOOL DISTRICT
SOUTH COAST EDUCATION SERVICE DISTRICT
SOUTH LANE SCHOOL DISTRICT 45J3
SOUTHERN OREGON EDUCATION SERVICE DISTRICT
SOUTHWEST CHARTER SCHOOL
SPRINGFIELD SCHOOL DISTRICT NO.19
STANFIELD SCHOOL DISTRICT
SWEET HOME SCHOOL DISTRICT NO.55
THE CATLIN GABEL SCHOOL
TIGARD-TUALATIN SCHOOL DISTRICT
UMATILLA-MORROW ESD
VERNONIA SCHOOL DISTRICT 47J
WEST HILLS COMMUNITY CHURCH
WEST LINN WILSONVILLE SCHOOL DISTRICT
WHITEAKER MONTESSORI SCHOOL
YONCALLA SCHOOL DISTRICT NO.32
CONGREGATION OF CHRISTIAN BROTHERS OF HAWAII, INC.
EMMANUAL LUTHERAN SCHOOL
HANAHAU`OLI SCHOOL
HAWAII TECHNOLOGY ACADEMY
ISLAND SCHOOL
KAMEHAMEHA SCHOOLS
KE KULA O S. M. KAMAKAU
MARYKNOLL SCHOOL
PACIFIC BUDDHIST ACADEMY
No.
Nonprofit & Other
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211INFO
ACUMENTRA HEALTH
ADDICTIONS RECOVERY CENTER, INC
ALLFOURONE/CRESTVIEW CONFERENCE CTR.
ALVORD-TAYLOR INDEPENDENT LIVING SERVICES
ALZHEIMERS NETWORK OF OREGON
ASHLAND COMMUNITY HOSPITAL
ATHENA LIBRARY FRIENDS ASSOCIATION
BARLOW YOUTH FOOTBALL
BAY AREA FIRST STEP, INC.
BENTON HOSPICE SERVICE
BETHEL CHURCH OF GOD
BIRCH COMMUNITY SERVICES, INC.
BLACHLY LANE ELECTRIC COOPERATIVE
BLIND ENTERPRISES OF OREGON
BONNEVILLE ENVIRONMENTAL FOUNDATION
BOYS AND GIRLS CLUBS OF PORTLAND METROPOLITAN AREA
BROAD BASE PROGRAMS INC.
CANBY FOURSQUARE CHURCH
CANCER CARE RESOURCES
CASCADIA BEHAVIORAL HEALTHCARE
CASCADIA REGION GREEN BUILDING COUNCIL
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CATHOLIC CHARITIES
CATHOLIC COMMUNITY SERVICES
CENTER FOR RESEARCH TO PRACTICE
CENTRAL BIBLE CHURCH
CENTRAL CITY CONCERN
CENTRAL DOUGLAS COUNTY FAMILY YMCA
CENTRAL OREGON COMMUNITY ACTION AGENCY NETWORK
CHILDPEACE MONTESSORI
CITY BIBLE CHURCH
CLACKAMAS RIVER WATER
CLASSROOM LAW PROJECT
COAST REHABILITATION SERVICES
COLLEGE HOUSING NORTHWEST
COLUMBIA COMMUNITY MENTAL HEALTH
COMMUNITY ACTION ORGANIZATION
COMMUNITY ACTION TEAM, INC.
COMMUNITY CANCER CENTER
COMMUNITY HEALTH CENTER, INC
COMMUNITY VETERINARY CENTER
CONFEDERATED TRIBES OF GRAND RONDE
CONSERVATION BIOLOGY INSTITUTE
CONTEMPORARY CRAFTS MUSEUM AND GALLERY
CORVALLIS MOUNTAIN RESCUE UNIT
COVENANT CHRISTIAN HOOD RIVER
COVENANT RETIREMENT COMMUNITIES
DECISION SCIENCE RESEARCH INSTITUTE, INC.
DELIGHT VALLEY CHURCH OF CHRIST
DOGS FOR THE DEAF, INC.
DOUGLAS ELECTRIC COOPERATIVE, INC.
EAST HILL CHURCH
EAST SIDE FOURSQUARE CHURCH
EAST WEST MINISTRIES INTERNATIONAL
EDUCATIONAL POLICY IMPROVEMENT CENTER
ELMIRA CHURCH OF CHRIST
EMERALD PUD
EMMAUS CHRISTIAN SCHOOL
EN AVANT, INC.
ENTERPRISE FOR EMPLOYMENT AND EDUCATION
EUGENE BALLET COMPANY
EUGENE SYMPHONY ASSOCIATION, INC.
EUGENE WATER & ELECTRIC BOARD
EVERGREEN AVIATION MUSEUM AND CAP. MICHAEL KING.
FAIR SHARE RESEARCH AND EDUCATION FUND
FAITH CENTER
FAITHFUL SAVIOR MINISTRIES
FAMILIES FIRST OF GRANT COUNTY, INC.
FANCONI ANEMIA RESEARCH FUND INC.
FARMWORKER HOUISNG DEV CORP
FIRST CHURCH OF THE NAZARENE
FIRST UNITARIAN CHURCH
FORD FAMILY FOUNDATION
FOUNDATIONS FOR A BETTER OREGON
FRIENDS OF THE CHILDREN
GATEWAY TO COLLEGE NATIONAL NETWORK
GOAL ONE COALITION
GOLD BEACH POLICE DEPARTMENT
GOOD SHEPHERD COMMUNITIES
GOODWILL INDUSTRIES OF LANE AND SOUTH COAST COUNTIES
GRANT PARK CHURCH
GRANTS PASS MANAGEMENT SERVICES, DBA
GREATER HILLSBORO AREA CHAMBER OF COMMERCE
HALFWAY HOUSE SERVICES, INC.
HEARING AND SPEECH INSTITUTE INC
HELP NOW! ADVOCACY CENTER
HIGHLAND HAVEN
HIGHLAND UNITED CHURCH OF CHRIST
HIV ALLIANCE, INC
HOUSING AUTHORITY OF LINCOLN COUNTY
HOUSING AUTHORITY OF PORTLAND
HOUSING NORTHWEST
INDEPENDENT INSURANCE AGENTS AND BROKERS OF OREGON
INTERNATIONAL SOCIETY FOR TECHNOLOGY IN EDUCATION
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INTERNATIONAL SUSTAINABLE DEVELOPMENT FOUNDATION
IRCO
JASPER MOUNTAIN
JUNIOR ACHIEVEMENT
KLAMATH HOUSING AUTHORITY
LA CLINICA DEL CARINO FAMILY HEALTH CARE CENTER
LA GRANDE UNITED METHODIST CHURCH
LANE ELECTRIC COOPERATIVE
LANE MEMORIAL BLOOD BANK
LANECO FEDERAL CREDIT UNION
LAUREL HILL CENTER
LIFEWORKS NW
LIVING WAY FELLOWSHIP
LOAVES & FISHES CENTERS, INC.
LOCAL GOVERNMENT PERSONNEL INSTITUTE
LOOKING GLASS YOUTH AND FAMILY SERVICES
MACDONALD CENTER
MAKING MEMORIES BREAST CANCER FOUNDATION, INC.
METRO HOME SAFETY REPAIR PROGRAM
METROPOLITAN FAMILY SERVICE
MID COLUMBIA COUNCIL OF GOVERNMENTS
MID-COLUMBIA CENTER FOR LIVING
MID-WILLAMETTE VALLEY COMMUNITY ACTION AGENCY, INC
MORNING STAR MISSIONARY BAPTIST CHURCH
MORRISON CHILD AND FAMILY SERVICES
MOSAIC CHURCH
NATIONAL PSORIASIS FOUNDATION
NATIONAL WILD TURKEY FEDERATION
NEW AVENUES FOR YOUTH INC
NEW BEGINNINGS CHRISTIAN CENTER
NEW HOPE COMMUNITY CHURCH
NEWBERG FRIENDS CHURCH
NORTH BEND CITY- COOS/URRY HOUSING AUTHORITY
NORTHWEST FOOD PROCESSORS ASSOCIATION
NORTHWEST LINE JOINT APPRENTICESHIP & TRAINING COMMITTEE
NORTHWEST REGIONAL EDUCATIONAL LABORATORY
NORTHWEST YOUTH CORPS
OCHIN
OHSU FOUNDATION
OLIVET BAPTIST CHURCH
OMNIMEDIX INSTITUTE
OPEN MEADOW ALTERNATIVE SCHOOLS, INC.
OREGON BALLET THEATRE
OREGON CITY CHURCH OF THE NAZARENE
OREGON COAST COMMUNITY ACTION
OREGON DEATH WITH DIGNITY
OREGON DONOR PROGRAM
OREGON EDUCATION ASSOCIATION
OREGON ENVIRONMENTAL COUNCIL
OREGON MUSUEM OF SCIENCE AND INDUSTRY
OREGON PROGRESS FORUM
OREGON REPERTORY SINGERS
OREGON STATE UNIVERSITY ALUMNI ASSOCIATION
OREGON SUPPORTED LIVING PROGRAM
OSLC COMMUNITY PROGRAMS
OUTSIDE IN
OUTSIDE IN
PACIFIC CASCADE FEDERAL CREDIT UNION
PACIFIC FISHERY MANAGEMENT COUNCIL
PACIFIC INSTITUTES FOR RESEARCH
PACIFIC STATES MARINE FISHERIES COMMISSION
PARALYZED VETERANS OF AMERICA
PARTNERSHIPS IN COMMUNITY LIVING, INC.
PENDLETON ACADEMIES
PENTAGON FEDERAL CREDIT UNION
PLANNED PARENTHOOD OF SOUTHWESTERN OREGON
PORT CITY DEVELOPMENT CENTER
PORTLAND ART MUSEUM
PORTLAND BUSINESS ALLIANCE
PORTLAND HABILITATION CENTER, INC.
PORTLAND SCHOOLS FOUNDATION
PORTLAND WOMENS CRISIS LINE
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PREGNANCY RESOUCE CENTERS OF GRETER PORTLAND
PRINGLE CREEK SUSTAINABLE LIVING CENTER
PUBLIC DEFENDER SERVICES OF LANE COUNTY, INC.
QUADRIPLEGICS UNITED AGAINST DEPENDENCY, INC.
REBUILDING TOGETHER - PORTLAND INC.
REGIONAL ARTS AND CULTURE COUNCIL
RELEVANT LIFE CHURCH
RENEWABLE NORTHWEST PROJECT
ROGUE FEDERAL CREDIT UNION
ROSE VILLA, INC.
SACRED HEART CATHOLIC DAUGHTERS
SAIF CORPORATION
SAINT ANDREW NATIVITY SCHOOL
SAINT CATHERINE OF SIENA CHURCH
SAINT JAMES CATHOLIC CHURCH
SALEM ALLIANCE CHURCH
SALEM ELECTRIC
SALMON-SAFE INC.
SCIENCEWORKS
SE WORKS
SECURITY FIRST CHILD DEVELOPMENT CENTER
SELF ENHANCEMENT INC.
SERENITY LANE
SEXUAL ASSAULT RESOURCE CENTER
SEXUAL ASSAULT RESOURCE CENTER
SHELTERCARE
SHERIDAN JAPANESE SCHOOL FOUNDATION
SHERMAN DEVELOPMENT LEAGUE, INC.
SILVERTON AREA COMMUNITY AID
SISKIYOU INITIATIVE
SMART
SOCIAL VENTURE PARTNERS PORTLAND
SOUTH COAST HOSPICE, INC.
SOUTH LANE FAMILY NURSERY DBA FAMILY RELIEF NURSE
SOUTHERN OREGON CHILD AND FAMILY COUNCIL, INC.
SOUTHERN OREGON HUMANE SOCIETY
SPARC ENTERPRISES
SPIRIT WIRELESS
SPONSORS, INC.
SPOTLIGHT THEATRE OF PLEASANT HILL
SPRINGFIELD UTILITY BOARD
ST VINCENT DE PAUL
ST. ANTHONY CHURCH
ST. ANTHONY SCHOOL
ST. MARYS OF MEDFORD, INC.
ST. VINCENT DEPAUL OF LANE COUNTY
STAND FOR CHILDREN
STAR OF HOPE ACTIVITY CENTER INC.
SUMMIT VIEW COVENANT CHURCH
SUNNYSIDE FOURSQUARE CHURCH
SUNRISE ENTERPRISES
SUSTAINABLE NORTHWEST
TENAS ILLAHEE CHILDCARE CENTER
THE EARLY EDUCATION PROGRAM, INC.
THE NATIONAL ASSOCIATION OF CREDIT MANAGEMENT-OREGON,
INC.
THE NEXT DOOR
THE OREGON COMMUNITY FOUNDATION
THE SALVATION ARMY - CASCADE DIVISION
TILLAMOOK CNTY WOMENS CRISIS CENTER
TILLAMOOK ESTUARIES PARTNERSHIP
TOUCHSTONE PARENT ORGANIZATION
TRAILS CLUB
TRAINING EMPLOYMENT CONSORTIUM
TRI-COUNTY HEALTH CARE SAFETY NET ENTERPRISE
TRILLIUM FAMILY SERVICES, INC.
UMPQUA COMMUNITY DEVELOPMENT CORPORATION
UNION GOSPEL MISSION
UNITED CEREBRAL PALSY OF OR AND SW WA
UNITED WAY OF THE COLUMBIA WILLAMETTE
US CONFERENCE OF MENONNITE BRETHREN CHURCHES
US FISH AND WILDLIFE SERVICE
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
USAGENCIES CREDIT UNION
VERMONT HILLS FAMILY LIFE CENTER
VIRGINIA GARCIA MEMORIAL HEALTH CENTER
VOLUNTEERS OF AMERICA OREGON
WE CARE OREGON
WESTERN RIVERS CONSERVANCY
WESTERN STATES CENTER
WESTSIDE BAPTIST CHURCH
WILD SALMON CENTER
WILLAMETTE FAMILY
WILLAMETTE VIEW INC.
WOODBURN AREA CHAMBER OF COMMERCE
WORD OF LIFE COMMUNITY CHURCH
WORKSYSTEMS INC
YOUTH GUIDANCE ASSOC.
YWCA SALEM
ALOCHOLIC REHABILITATION SVS OF HI INC DBA HINA MAUKA
ALOHACARE
AMERICAN LUNG ASSOCIATION
BISHOP MUSEUM
BUILDING INDUSTRY ASSOCIATION OF HAWAII
CTR FOR CULTURAL AND TECH INTERCHNG BETW EAST AND WEST
EAH, INC.
EASTER SEALS HAWAII
GOODWILL INDUSTRIES OF HAWAII, INC.
HABITAT FOR HUMANITY MAUI
HALE MAHAOLU
HAROLD K.L. CASTLE FOUNDATION
HAWAII AGRICULTURE RESEARCH CENTER
HAWAII EMPLOYERS COUNCIL
HAWAII FAMILY LAW CLINIC DBA ALA KUOLA
HONOLULU HABITAT FOR HUMANITY
IUPAT, DISTRICT COUNCIL 50
LANAKILA REHABILITATION CENTER INC.
LEEWARD HABITAT FOR HUMANITY
MAUI COUNTY FCU
MAUI ECONOMIC DEVELOPMENT BOARD
MAUI ECONOMIC OPPORTUNITY, INC.
MAUI FAMILY YMCA
NA HALE O MAUI
NA LEI ALOHA FOUNDATION
NETWORK ENTERPRISES, INC.
ORI ANUENUE HALE, INC.
PARTNERS IN DEVELOPMENT FOUNDATION
POLYNESIAN CULTURAL CENTER
PUNAHOU SCHOOL
ST. THERESA CHURCH
WAIANAE COMMUNITY OUTREACH
WAILUKU FEDERAL CREDIT UNION
YMCA OF HONOLULU
No.
Special/Independent Districts
1
2
3
4
5
6
7
8
9
10
11
12
BAY AREA HOSPITAL DISTRICT
CENTRAL OREGON INTERGOVERNMENTAL COUNCIL
CENTRAL OREGON IRRIGATION DISTRICT
CHEHALEM PARK AND RECREATION DISTRICT
CITY COUNTY INSURANCE SERVICES
CLEAN WATER SERVICES
COLUMBIA 911 COMMUNICATIONS DISTRICT
COLUMBIA RIVER PUD
DESCHUTES COUNTY RFPD NO.2
DESCHUTES PUBLIC LIBRARY SYSTEM
EAST MULTNOMAH SOIL AND WATER CONSERVANCY
GASTON RURAL FIRE DEPARTMENT
143 of
174
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
GLADSTONE POLICE DEPARTMENT
GLENDALE RURAL FIRE DISTRICT
HOODLAND FIRE DISTRICT NO.74
HOODLAND FIRE DISTRICT #74
HOUSING AUTHORITY AND COMMUNITY SERVICES AGENCY
KLAMATH COUNTY 9-1-1
LANE EDUCATION SERVICE DISTRICT
LANE TRANSIT DISTRICT
MALIN COMMUNITY PARK AND RECREATION DISTRICT
MARION COUNTY FIRE DISTRCT #1
METRO
METROPOLITAN EXPOSITION-RECREATION COMMISSION
MONMOUTH - INDEPENDENCE NETWORK
MULTONAH COUNTY DRAINAGE DISTRICT #1
NEAH KAH NIE WATER DISTRICT
NW POWER POOL
OAK LODGE WATER DISTRICT
OR INT'L PORT OF COOS BAY
PORT OF ST HELENS
PORT OF UMPQUA
REGIONAL AUTOMATED INFORMATION NETWORK
RIVERGROVE WATER DISTRICT
SALEM AREA MASS TRANSIT DISTRICT
SANDY FIRE DISTRICT NO. 72
SUNSET EMPIRE PARK AND RECREATION
THE NEWPORT PARK AND RECREATION CENTER
THE PORT OF PORTLAND
TILLAMOOK PEOPLES UTILITY DISTRICT
TUALATIN HILLS PARK AND RECREATION DISTRICT
TUALATIN VALLEY FIRE & RESCUE
TUALATIN VALLEY WATER DISTRICT
UNION SOIL & WATER CONSERVATION DISTRICT
WEST MULTNOMAH SOIL AND WATER CONSERVATION DISTRICT
WEST VALLEY HOUSING AUTHORITY
WILLAMALANE PARK AND RECREATION DISTRICT
YOUNGS RIVER LEWIS AND CLARK WATER DISTRICT
No.
State Agencies
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
1
2
3
4
5
6
7
8
BOARD OF MEDICAL EXAMINERS
OFFICE OF MEDICAL ASSISTANCE PROGRAMS
OFFICE OF THE STATE TREASURER
OREGON BOARD OF ARCHITECTS
OREGON CHILD DEVELOPMENT COALITION
OREGON DEPARTMENT OF EDUCATION
OREGON DEPARTMENT OF FORESTRY
OREGON DEPT OF TRANSPORTATION
OREGON DEPT. OF EDUCATION
OREGON LOTTERY
OREGON OFFICE OF ENERGY
OREGON STATE BOARD OF NURSING
OREGON STATE POLICE
OREGON TOURISM COMMISSION
OREGON TRAVEL INFORMATION COUNCIL
SANTIAM CANYON COMMUNICATION CENTER
SEIU LOCAL 503, OPEU
ADMIN. SERVICES OFFICE
HAWAII CHILD SUPPORT ENFORCEMENT AGENCY
HAWAII HEALTH SYSTEMS CORPORATION
SOH- JUDICIARY CONTRACTS AND PURCH
STATE DEPARTMENT OF DEFENSE
STATE OF HAWAII
STATE OF HAWAII
STATE OF HAWAII, DEPT. OF EDUCATION

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