North Chapel Board Report February 2016

North Chapel Board of Trustees
Annual Retreat
February 7, 2016
12:00- 12:20
Check in
12:20-2:00
Interview with Doug Zelinski
Break
2:15- 2:30
Board self-assessment
-- how have we done in living our covenant?
-- any changes desired or required?
2:30-3:45
North Chapel SWOT Analysis
-- brainstorm the NC’s SWOT (strengths, weaknesses
opportunities, strengths)
-- implications for our future
** ministry
** staffing
** services/programs
** building
** finances
3:45-4:00
Closure and next steps
North Chapel Board of Trustees Meeting
January 19, 2016
“We are the trustees of the spirit of the North Chapel”
Present: Susan Inui, Denise Lyons, Ann Wynia, Anne Dean, Anne Macksoud,
Anne Marinello, Deborah Rice
Absent: Chris Bartlett Visiting: Chris Lloyd
1. The meeting opened at 5:00 pm with the Ringing Bowl and Check-ins
2. Treasurer’s report and 2016 Budget worksheet: Chris Lloyd, for the Finance
Committee, was invited in to discuss the budget worksheet. Some of the
adjustments that were made to particular line items:
-line 1 slight increase in
-line 23 Admin Asst. Susan Inui proposed granting a 3% COLA increase effective
in January, moving her contract anniversary to match our fiscal year.
-line Office supplies has gone up to reflect a new computer and phone for Admin.
and we need to authorize Caller ID should be $1500.
-line 29 UUA fairshare is affected by number of members. NNED is adjusted
down due to loss of members.
-line Chris recommends $2500 for Search, to cover transportation of candidates to
interviews here. Chris left the meeting after this discussion.
3. Consent Agenda
*Anne Mari moved, Susan seconded, and the minutes of the 12/15/15 meeting
were unanimously accepted.
*Anne Mari moved, Anne Dean seconded, and all voted to approve minutes of the
emergency meeting of the BOT on 1/8/16.
4.Next phase of the interim process - What we are hearing from the community (positive comments)
- Details on Wendy’s severance. The contract required 180 days notice which will
end on July 6, 2016. UUA has lawyers and we should have the contract checked.
Susan and Denise will ask the UUA to share the blame for not vetting Wendy P
properly .
- Agenda for 1/22 call with Doug Zelinski
- February 27 session with Doug Zelinski agenda will change, perhaps becoming
another community meeting. AnnWynia’s Town Meeting Luncheon happens
that day, so an alternate space will be found.
- Board Priorities - strategic questions (I confess I must have missed these.)
- Settled Search - Olaf Niewyar is assigned by the UUA to help congregations who
are searching for a settled minister. He recommends not populating the Search
Committee until he has been here to discuss the process with the Congregation.
5. Annual Meeting preparations -The board recommends Mary Jeanne Taylor for
Nominating committee and Wendy Smith for “Unsung Hero”, to be honored at
Annual Meeting on January 24.
Meeting adjourned at 7:07
Respectfully submitted,
Deborah Rice, Secretary
North Universalist Chapel Society
January 2016 Financial Report
Ann Wynia, Treasurer
JAN
YTD
1
2
3
4
6
7
8
9
Loose
Pledges
Gifts/Donations
Rentals
Fund Raising
Reserve Fund
Balance forward
TOTAL RECEIPTS
986.00
34,687.00
1,100.00
310.00
0.00
0.00
3,657.29
40,740.29
986.00
34,687.00
1,100.00
310.00
0.00
0.00
3,657.29
40,740.29
2016
Budget
13000
157012
4000
10000
13000
7500
3660
208172
10
11
12
13
14
15
16
17
Electric
Fuel/Furnace
Grounds
Insurance
Janitorial
Maintenance
Water/Sewer
TOTAL CHURCH
312.61
904.66
0.00
1,262.00
56.86
0.00
543.12
3,079.25
312.61
904.66
0.00
1,262.00
56.86
0.00
543.12
3,079.25
4000
9000
5000
5036
2500
5000
1000
31536
18
19
20
21
22
Electric
Furnace
Maintenance
Water/Sewer
TOTAL PARSONAGE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
200
1000
0
1200
23 Administrative Ass't
24 Office Supplies
25 Postage/Printing
26 Telephone
27 Website Host/Upkeep
28 Copier Lease
29 UUA Fair Share
30 NNED Dues
31 Minister Search Committee
32 Quick Books online
33 Vanco
34 TOTAL ADMINISTRATION
2,100.00
101.64
5.88
87.82
0.00
213.19
850.00
600.00
0.00
54.17
27.29
4,039.99
2,100.00
101.64
5.88
87.82
0.00
213.19
850.00
600.00
0.00
54.17
27.29
4,039.99
21500
2500
150
1500
700
3500
8640
2584
2000
750
350
44174
35
36
37
38
39
FICA
Medical Ins.
Pension
Workers' Comp
TOTAL BENEFITS
787.25
198.76
576.00
1,051.00
2,613.01
787.25
198.76
576.00
1,051.00
2,613.01
6565
1650
3560
2095
13870
40 Salary
41 Housing Allowance
42 TOTAL MINISTER
2,758.33
3,000.00
5,758.33
2,758.33
3,000.00
5,758.33
17190
18700
35890
RECEIPTS
EXPENSES
North Universalist Chapel Society
January 2016 Financial Report
Ann Wynia, Treasurer
JAN
YTD
Budget
43
44
45
46
Substitutes
Supplies
Advertising
TOTAL WORSHIP
0.00
0.00
54.25
54.25
0.00
0.00
54.25
54.25
3500
1500
150
5150
47
48
49
50
Organist/Choir Direct.
Special Services
Supplies
TOTAL MUSIC
1,401.67
100.00
0.00
1,501.67
1,401.67
100.00
0.00
1,501.67
16830
800
500
18130
0.00
0.00
0.00
0.00
300
300
53
54
55
56
Leadership Development Fund
0.00
Outreach
0.00
Quest
225.00
TOTAL MEMBERSHIP
225.00
0.00
0.00
225.00
225.00
1000
200
2000
3200
57
58
59
60
61
62
63
Staff
Coordinator
Supplies
Child Care
Artistree rent
Recognition
TOTAL R.E.
1,000.00
75.00
0.00
256.00
0.00
500.00
1,831.00
8200
750
700
2100
440
1000
13190
19,102.50
166,940
51 Coffee
52 Resource Comm
64 TOTAL EXPENSES
1,000.00
75.00
0.00
256.00
0.00
500.00
1,831.00
North Universalist Chapel Society
January 2016 Financial Report
Ann Wynia, Treasurer
JAN
PEOPLES' UNITED ACCT # 640322721
65 Beginning balance
66 Receipts
67 Expenses
68 Ending balance for
operating budget
0.00
40,740.29
19,102.50
21,637.79
RESTRICTED FUNDS
69 Withholdings
14.94
70 Minister's Fund
1644.18
71 Organ Preservation
717.93
72 NYE/Cranna
2700.09
73 Sabatical Savings
593.33
75 Pizza Oven
567.58
76 VT/Quebec Grant
941.27
77 RE Donation
636.00
78 Classical concert donation
3464.00
79 Wells Fargo funds
7781.82
80 Permaculture UU grant
4549.85
81 VT Preservation Grant(FOF) 15100.00
82 Spiritual Practice Exploration 2436.36
TOTAL CHECKING ACCOUNT
62785.14
INVESTMENT - Vermont Community Loan Fund - $3760.66 at 0% Matures September 2016
Wells
Wells Fargo
Fargo Acc't #3605-39446 Balance 1/31/16 - $ 61269.96
Vermont Community Foundation -Balance 12/31/15 $ 88574.47
Jantos Fund - Balance 1/31/16 $ 8877.03 +/EXPLANATIONS
(3) McCollom Trust-1000, Saul-100
(4) Doolittle-150,AA-130, Yeager-30
(16) Sewer bill
(45) Christmas Eve
(48) P.Fournier
(55) Bulk Mailing permit
(62) D.Mellinger
(81) $6000 added as match of 2016 pledge increases
(82) Less expenses for developement of Small Chapel space
Jantos Fund-$1250 was moved to NUCS checking into Minister's Discretionary Fund in January
Ann L. Wynia, Treasurer
Membership Committee Meeting
February 2 2016
Present: Pru, Ann, Fran, Sherry, Joanna, Joan
Greeters for January:
7 Fran
14 Joanna
21 Pru
28 Joan
The Circle dinner is Saturday, February 20th. Pru will
begin to promote. The March date for this is the 19th.
Four new members have signed the book:
Gayle Smith and Matt Friedman
Juris Kaugerts and Diana Perkett
We combed the directory in order to prepare for the
update. Many listed will be called, sent a postcard, or
emailed. Geraldine will be posting the present directory list
in the social hall for people to update before we again
publish the next directory.
Respectfully submitted,
Sherry
Music and Worship Committee Meeting Minutes
Tuesday, February 2, 2016
Present: Don Ransom, Jenny Gelfan, Diane Mellinger, Carol Egbert, Judith Taylor, Anne Macksoud, Hugh
Belton, Neil Marinello, Jess Stout, Hope Yeager
Absent: Ben Fox, Kathy Astemborski
Judith opened the meeting with a reading. Jenny led the group in a shared gesture exercise. Members
and Neil checked in.
Planning the committee retreat
Sat., Feb. 6, beginning at 8:45 a.m. It will be held at Don Ransom's house. Delia Clark will be facilitating.
Don asked people to bring things for snacks if they have favorite teas, or snacks.
Retreat agenda:









Governance issues
Mix of reflection topics and people
What we can manage without a minister and for how long
New statement about minister during welcome during Sunday service
Also info for ministerial contact
Closure re: Interim Ministry
How to manage initial interactions with next minister: communication between worship
committee and the congregation
Reflecting on the last retreat: what is still relevant and what is not?
What is worship? What is sacred?
Judith suggested that each member of the committee bring something to answer that last line of
questions.
Committee members present marked their first four choices from the list of ideas above for the retreat.
Question from Delia: what would success look like coming out of this retreat? Or, if we are successful,
what will we have accomplished?
Committee member’s responses:
Anne: feel happy and energized to be on the committee; filled with creative ideas
Hope: structure on how to move forward without a minister
Jess: direction on how to worship
Don: questing for clarity on our mission as a committee; making sure we are all on the same page as a
committee and have a sense of unity
Jenny: guidelines for how to respond to the wealth of people in the congregation; clarity on interactions
about inviting people to be part of a service
Diane asked that when we are communicating with visiting ministers, not to invite requests for music.
Diane will choose hymns unless Service Coordinator wants to do it, but Diane has veto power on
obscure hymns.
Jenny said she is currently booked with Sunday reflectors into July.
Jess shared another approach of interacting with the children in the service where it is more of a
conversation with the children instead of a story.
The committee passed around the coffee sign up sheet.
The committee voted to skip the March meeting and meet again the first Tuesday of April since so many
will be away in March.
Action points: Neil asked if the committee had a backup plan if a speaker cancels at the last minute.
Diane mentioned that we have talked about reading a TED talk possibly but we haven't researched any
copyright issues with that. Neil reminded the committee that Daniel's reflections are saved on CD.
The meeting adjourned at 6:36 p.m.
Respectfully submitted,
Hope Yeager
Secretary to the Music and Worship Committee
WEC Meeting 4 February 2016
Present: Rick & Kathy Fiske, Richard Schramm, Shoshana Belisle, Naomi
Malik, Joanna Garbisch
Absent: Pru Schuler, Polly Forcier, Barbara Bartlett
Review of minutes of 7 January 2016
1. Sharing Progress on Initiatives
VISITORS HANDOUT - Kathy has submitted new handout to Geraldine
for printing.
Action: Geraldine to make a few correction and then print.
HAND OF FRIENDSHIP - reinstituted by Shoshana when she was service
coordinator. Recommendation is to be continued by Weekly Coordinator if
they wish.
Action: Shoshana to contact head of Worship Committee
VISITOR COFFEE MUGS – Naomi has purchased blue mugs for visitors.
Announcement to be made by Weekly Coordinator at service when
inviting visitors to attend coffee hour after the service.
Action: Shoshana to contact head of Worship Committee
BULLETIN BOARD - With the boards in place the Communications
Director should decide the intention for the designated sections. One
suggestion is to include a photo of the committee leader to be posted for
easy identification.
Action: Joanna will contact Deb Rice
EASEL – for front foyer for upcoming church events needs to be followed
up by Communications Committee.
Action: Joanna will contact Deb Rice
DESIGNATED GREETER – Recommendation is to continue with Rick’s
greeting in foyer before receiving Order of Service from Membership
Committee greeter.
Action: Rick to ask Geraldine to invite people in the weekly ‘In Touch’
bulletin to sign up as a Greeter for one time or more if they wish.
SIGNAGE – Kathy has been coordinating with Gina Auremia. Gina has
bordered signs which she has asked Kathy to provide calligraphy for.
Another suggestion is updating the sign in front of North Chapel with ‘time
of service’ to replace name of minister.
Action: Kathy will follow up.
2. Open Discussion
POST SERVICE DISCUSSION – Richard is planning to set up at least
once a month discussion after the service with the Speaker of the Week if
they are willing to participate. Announcement should be made in the
service and a table with sign set up for coffee hour.
Action: Richard to follow up with Service Coordinator
CIRCLE DINNER – Pru is planning circle dinner for Sat. February 20th and
will make announcements at weekly service.
Action: Pru to provide sign up sheet
CARING/PASTORAL CARE GROUP – There is a need for making
congregation aware of needs of others within the church but how to go
about this is open for further discussion, “setting up a point person”.
OTHER IDEAS – Shoshana suggested it would be helpful to have a way
to highlight the upcoming weekly service for people who may not have
time to read the ‘In Touch’ email.
Action: Richard to ask Michael Stoner if he has any suggestions.
NEXT MEETING - MARCH 3, 2016
SE (formerly RE) committee meeting
Sunday, January 10, 2016 @ coffee hour
Present: Ariel Brewer, Geraldine Fowler, Ben Fox, Naomi Malik,
Shoshana Belisle, Hope Yeager, Jess Stout.
Ariel called the meeting to order by making the suggestion that the committee
change its name to Spiritual Exploration for Children and Families. Those
present voted unanimously to do so, and the acronym SE will be used.
Hope agreed to be secretary and took minutes until she left for the community
meeting.
Ben will be transitioning to working at Artistree and doing fewer Sundays as SE
instructor. Angel and Ariel said they would each cover a Sunday. Ben asked that
scheduling be fluid so that he is freed up to do other duties within the church.
OWL Q&A will be held on Feb. 7th. This will be about the OWL program in
general but also specifically for parents of children in grades 4-6. Ultan Doyle
and Jenny Beaudin have been trained to teach the OWL program for this age
group. They have previous experience teaching the OWL program for grades 79 at the Montpelier UU church.
It was brought up that having kids go to Artistree once per month might be
logistically difficult for some parents. Further discussion needs to be had on the
subject.
RE Notes January- February 2016
January 17 2016
K-3: 3 children w/ Jessica
4-6: 2 children w/Geraldine
K-3: In the spirit of MLK Day, we shared knowledge with one another about who Martin Luther
King was, the principles he stood for, and how he advocated for equal rights. Read the book
"What does it mean to be kind" which explored various ways to extend kindness to others.
Engaged in an craft that focused on the experience of giving and receiving kind words.
4-6: Children enjoyed a good conversation discussed various forms of meditation.
Sunday Jan 24 2016
K-3 & 4-6: 10 children w/ Ben and Murray
We had ten children today in SE and had a wonderful day of art, music, and reflection all
together. As I reflect upon our process, it was rather nice to have creative processes ongoing
and between children of various ages- Lucy rather liked spending time to with Tess and Lexi
drawing - 'older girls' had such a wonderful influence for her. It's wonderful too to be able to work
with Murray(and the other SE teachers/families) who are open to such kinds of open, creative
discussion. Sunday Jan 31 2016
K-3 & 4-6: 5 children w/ Ben and Geraldine
High School Graduate Jack Greene and Jason (CTWK) joined us to share information about
the Rift Valley Children's Village (part of the Tanzanian Children's Fund - in Northern Tanzania).
Jack will be leaving in a couple of week to volunteer at the Rift Valley Children's Center. The
children watched a video and worked on a card for the children of the village. Our SE children
will also be working on a video project during the week to share with the village children.
Sunday Feb 7 2016
K-3: 5 children w/ Jess
4-6: 2 children w/ CTWK & Geraldine
K-3: We first spent some time processing the story read in the sanctuary this morning, "My
name is Sangoel". Then we read the book "I wonder" and explored themes related to curiosity,
things we are able to figure out, things that remain a mystery, and what it feel like to wonder
about something. Together we built a "wonder wall" made of many questions that the children
have about the world.
4-6: CTWK spoke about the Anti Cabin Fever Dinners, why they host the dinners, what
the money is raised for etc. The children also worked on making tissue paper flowers to
decorate the tables!
Sunday Feb 14
K-3 & 4-6: 5 children w/ Polly and Friends
Morning check-in was wonderful with 5 birthdays clustered to cheer, and then
the valentine fun was so soon over! But all left with at least one beautiful
card replicating an historic wall stencil.
Sunday Feb 21
K-3: 2 children w/ Jess
4-6: 2 children w/ Geraldine
K-3: We had a small but lively group today! After Joys and Concerns and some catching up
about vacation week, we read the book "What does it mean to be Present?". After exploring the
theme a bit, we colored mandalas as an exercise in being in the present moment.
4-6: Our group enjoyed a really fabulous, jam packed with information video about the day in the
life of an 11 year old Cambodian girl "Koun And Her Water Buffalo". You can watch this video on
Amazon Prime by following this link.