The Future of Technology as Part of Your Capital Facilities Plan

2/21/2013
TheFutureofTechnology
asPartofYourCapitalFacilitiesPlan
February25,2013
Moderator: Michael Dodge, Regional Director, California Financial Services
Presenter: David Miranda, Assistant Director Facilities Planning & Operations, Tustin USD
Presenter: James Barton, Ed Tech Program Manager, Capital Program Management
Outline
1) What can my school bonds pay for? (Michael Dodge)
2) How can I save money in the general fund with technology in my
school bond? (Michael Dodge)
3) How to assess the existing technology infrastructure (James Barton)
4) Coming changes/mandates (David Miranda)
5) What’s your Vision – Future? (David Miranda)
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WhatcanSchoolBondsPayfor?
Ø Compliance with Prop 39 for infrastructure costs
•
Technology must have a life that matches the maturity of the bonds or
•
Meets the blended life of buildings and equipment or
•
Bond funds purchase municipal bonds allowing shorter life of equipment
Ø Does your District IT Department currently have a balanced refresh program in
place?
•
Sustainable
•
Serviceable
•
Scalable
HowcanIsavemoneyinthegeneralfund
withtechnologyinmyschoolbond?
ØPurchasing software & maintenance agreements with
equipment
ØConverging technology
ØVOIP
Ø Bundling of Lines
Ø 1 wire system
ØBells Clocks and Alarms
ØStandardization of Technology appliances
ØEMS Systems
ØLock Systems
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TechnologyFunding
ØFunding and Grants
• E-Rate
• Grants
§
§
§
§
§
§
Tech Grants
Funding School Technology
eSchool News
U.S Department of Education
CTAP
CENIC
Ø Restricted Lottery
Ø G.O. Bond
Ø Parcel Tax (Staffing)
…StaffReductionsandEfficiency
Ø
Reduce the Total Cost of Ownership (TCO)
Ø
Create and Use a “Staffing Formula”
Ø
Implement Quality Tools
Ø
Standardization
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TotalCostofOwnership
$ Initial capital costs
$ Maintenance costs
$ Software support costs
$ Network security costs
$ Hidden support costs
$ Refresh costs
$$$
Supporting Research:
Gartner Group Strategic Analysis Report
Michigan Technology Staffing Guidelines
Plante, & Moren, L.L.P., Technology Support Models & Contrasting Education
with Commercial Enterprise. [Online]
SupportStaffMatrix:APU FormulaSystem
Allowable Personnel Unit
1 APU = $55,207
Salary & Benefits
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ImplementQuality
Tools
Linux
Ø VmWare
• Application testing on
“non-production” servers
• “Sell” server instances
Windows
2000
Server
§ 3 boxes support 39 “servers”
§ Built-in “Refresh” Program
Ø Microsoft Tools
• Active Directory
§ Enhanced tech support (RDP)
§ Consistent software application installations
• ThinClient Labs
§ Novell & Lumen: “Open Office”
§ MS ThinClient: MS Office Apps
Windows
2000
Server
Windows 98
Ø “Cleansing” Tools
• Front Bridge Spam Appliance
• Front Bridge Spyware Appliance
• ForeFront Anti-Virus
VirtualizationofServers
ØAllows the consolidation of
servers
ØReduces energy costs of
operation
ØProvides testing environments
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CloudComputing
WebAccesstoMSOffice&Docs
WorkflowApplications
ØIn-House/Off the Shelf Applications
• Personnel Action Form
• Work Calendars
• Workflow Tokens
• Web Forms
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PersonnelActionForm
ØDeveloped in house for position control
WorkYearCalendars
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WorkflowTokens
SmartsendbyXerox
WebForms- AdobeDesigner
ØCreate your own Web based Forms
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Applications
ØAgendas / Minutes
ØBoard Policies / Job Descriptions
ØElectronic Delivery Of Information
ØTablets / Laptops / Smart Phones
ØForms / Applications
ØDistrict Websites
ØLinks and Resources
HowtoAssesstheExistingTechnology
Infrastructure
ØDefine the standard (technology plan)
ØPerform site assessments:
•
•
•
•
•
Bring the tools (clipboard vs. iPad)
MDF – IDF Cataloging
Cloud storage and access
Analyze Data
Replace the following components (typically):
MDF
• Main Fiber
Patch Panel
• Cable Patch
Panel
• Router
• Core Switch
• UPS
IDF
• Fiber Patch
Panel
• Switch
• PDU / UPS
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AssessmentsviaiPad
AssessmentsviaiPad
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SiteplannotesviaiPad
Bandwidth
ØBandwidth
• Dial-up
• DSL
• T1
• Ds3
• OC12
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WhyBandwidth?
ØNetwork Convergence requires additional bandwidth due to
the following reasons:
•
•
•
•
•
•
•
Data
Phone (VOIP)
EMS
Security Camera
Video Streaming
Data Center (Centralized cloud)
BYOD / Classroom Functions
DeterminingDeliveryMethod
Ø E-Rate Bidding
Ø California Multiple Award System (CMAS)
Ø Hard Bid/Public Contract Code or Direct to Prime
Ø Lease-Leaseback (L-LB)
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ComingChanges/Mandates
ØWireless and infrastructure to support electronic textbooks
ØOnline Standardized Testing mandate by 2015
ØReadiness and implementation of BYOD (Bring Your Own
Device)
ØA data network infrastructure built for the future
What’syourVision– Future?
ØVision
ØQuestions
• What do you want to teach?
• How do you want to teach it?
ØDry Creek Joint ESD
• Next Generation of Teaching
ØFuture
• Build infrastructure for flexibility
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WheretoNext???
ØWhat do you offer kids?
ØAre we reaching them?
ØWhat are parents expectations?
ØWho will continue to be the technology champion?
Questions?
Moderator: Michael Dodge, Regional Director, California Financial Services
Presenter: David Miranda, Assistant Director Facilities Planning & Operations, Tustin USD
Presenter: James Barton, Ed Tech Program Manager, Capital Program Management
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