June 9, 2015 - Upper Arlington Schools

Transcription

Upper Arlington Schools
UP
HOOL S
P E R AR
N G TO N
SC
LI
EST
.
1950 North Mallway Drive • Upper Arlington, Ohio 43221 • 614.487.5000 • 614.487.5012 (fax)
1918
Tuesday, June 9, 2015
City Chamber Offices, 3600 Tremont Road
Regular Meeting
6:00pm
I.
II.
III.
IV.
Meeting Called to Order/ Roll Call
Additions to/Approval of Agenda
Pledge of Allegiance
Communications to the Board
a.
2015 Girls State Championship Lacrosse Team and Coaches
b.
Co-Presidents, Upper Arlington Education Association
c.
President, Local 201 of The Ohio Association of Public School Employees (OAPSE)
V.
Approval of Minutes — Exhibit V-1 – May 12, 2015
VI.
Public Participation — 30 minutes maximum
VII.
Items for Information
1.
Superintendent’s update
a.
2.
Treasurer’s update
a.
VIII.
Presentation on Tremont project
Efficiency update
Consent Agenda – The Superintendent recommends the follow items for action:
A.
Fiscal
1.
Investment Report — Exhibit A-1
2.
Financial Statement for the month ending May 31, 2015 — Exhibit A-2
3.
Contracts



4.
5.
6.
Renew contract with McKeon Education Group for St. Andrew School in an amount not to
exceed $189,454 for FY16.
Renew contract with Columbus Speech and Hearing Center for Wellington School in an
amount not to exceed $41,004 for FY16.
Contract with Meta Solutions for computer services for fiscal year 2016 at an annual cost of
$62,758.50. — Exhibit A-3
Instructional Fees for the 2015-2016 school year — Exhibit A-4
Amend compensation agreement with City of Upper Arlington related to “Kingsdale Center.”
— Exhibit A-5
Approval of Upper Arlington High School’s 2015-2016 Program of Studies — Exhibit A-6
a copy will be available for review at the meeting and is posted on the UAHS district website
Page -2June 9, 2015
B.
Human Resources
1.
Licensed Staff
a.
Issuance of Contracts
Name
Assignment
Training/Step
FTE
Cory Aumiller
Teacher
MA+40/5
1.0
Costantino Benedetti
Teacher
BA+15/1
1.0
Lindsay Bennett
Teacher
MA+10/8
1.0
Jennie Krauss
Teacher
MA/7
1.0
Cynthia Redman
Teacher
BA+15/0
.5
Erica Riesen
Teacher
BA/9
1.0
Jessica Rudolph
Teacher
MA/3
1.0
Melissa Szabrak
Teacher
MA+40/11
1.0
Speech Language
Therapist
MA/0
1.0
Martha von Hillebrandt
Teacher
MA/5
.6
Jennifer Watson
Teacher
BA/0
1.0
Name
Position
Current Contract
Jamie Kiefaber
Teacher
.50
1.0
Melissa Potts
Teacher
.50
1.0
Elizabeth Van Winkle
Teacher
.25
.50
Amy Tolson
b.
c.
Type of Contract
1 year limited contract
2015-2016 school year
Change of Contract Status
New Contract
Change of Contract
Name
Present Assignment
New Assignment
FTE
Effective Date
Patrick Hurley
Teacher
Instructional Leader
1.0
08/17/2015
Lisa Shambaugh
Teacher
Instructional Leader
1.0
08/17/2015
d.
Acceptance of Retirement/Resignation
Name
Position
Reason
Tifanie Buckley
Teacher
Resignation
Effective Date
06/04/2015
Page -3June 9, 2015
e.
Leave of Absence
Name
Judy Kenny
Allison Tomlin
Amount of
Leave
1.0
Present
Assignment
Teacher
1.0
Teacher
Revision of Leave of Absence
Amount of
Name
Leave
Reason
Unpaid Sick
Unpaid
Childcare
Effective Date
05/27/2015–06/04/2015
05/26/2015–06/03/2015
f.
1.0
Teacher
Name
Ashley Marguglio
h.
Reason
Unpaid
Childcare
Approval of rates of pay for Speech Testing and ETR Meeting
Heather Swan
g.
Present
Assignment
Evaluation
Effective Date
04/23/2015–06/03/2015
Expense
Speech Evaulation
$200.00/each
Appointment of Extended Summer School Staff
Name
Position
Rate of Pay
Beth Abramovitz
Orton Gillingham Tutor
$60.00/p hour
06/08/2015
Kari Bowerman
$60.00/p hour
06/08/2015
Diane Bowling
$60.00/p hour
06/08/2015
Megan Bryne
Intervention Specialist
$36.68/p hour
06/08/2015
Tony Cleveland
$36.68/p hour
06/08/2015
Mark Crawford
$36.68/p hour
06/08/2015
Jennifer Davis
$36.68/p hour
06/08/2015
Sandy DeCrane
$60.00/p hour
06/08/2015
Speech Therapist
$60.00/p hour
06/08/2015
Jennifer Early
$60.00/p hour
06/08/2015
Katherine Foy
$36.68/p hour
06/08/2015
James German
$36.68/p hour
06/08/2015
Abby Huber
$60.00/p hour
06/08/2015
Chelsea Huff
$60.00/p hour
06/08/2015
Robert Huffman
$36.68/p hour
06/08/2015
Barbara Ivanovic
Elizabeth DiLoreto
Effective Date
$36.68/p hour
06/08/2015
Leah Johnson
Physical Therapist
$60.00/p hour
06/08/2015
Felice Kassoy
$36.68/p hour
06/08/2015
Jennifer Laird
Speech Therapist
$60.00/p hour
06/08/2015
Van Lemmon
Occupational Therapist
$60.00/p hour
06/08/2015
Tom Lombardi
$36.68/p hour
06/08/2015
Ashley Marguglio
Speech Therapist
$60.00/p hour
06/08/2015
Marianne Mayhan
$60.00/p hour
06/08/2015
Taylor McConney
$36.68/p hour
06/08/2015
Nicole Morgan
$36.68/p hour
06/08/2015
Amy Muccio
$60.00/p hour
06/08/2015
Jennifer Ozebek
$60.00/p hour
06/08/2015
Angela Pratt
$36.68/p hour
06/08/2015
Page -4June 9, 2015
h.
Appointment of Extended Summer School Staff (continued)
Name
2.
Position
Rate of Pay
Andrea Rowson
$60.00/p hour
06/08/2015
Elisa P. Serra
$36.68/p hour
06/08/2015
Alida Sfalcin
$60.00/p hour
06/08/2015
Amelia Smith
$36.68/p hour
06/08/2015
Jeanne Stancel
$60.00/p hour
06/08/2015
Kelsey Stringer
$36.68/p hour
06/08/2015
Katie Swartz
$36.68/p hour
06/08/2015
Doug Thomas
$36.68/p hour
06/08/2015
Sara Thomson
$36.68/p hour
06/08/2015
Kathy Ubbing
$60.00/p hour
06/08/2015
Anna Wallace
$36.68/p hour
06/08/2015
Stephanie Weisker
$36.68/p hour
06/08/2015
Jennifer Whitt
$60.00/p hour
06/08/2015
Position
Step
Kaden Calliari
Substitute Custodian
$16.28/p hour
05/20/2015
Todd Schweitzer
Substitute Custodian
$16.28/p hour
05/26/2015
Classified Staff
a.
Initial Appointment
Name
b.
Effective Date
Name
Mary Ann Seeler
3.
Effective Date
Position
Reason
Head Building Secretary
Retirement
Effective Date
07/31/2015
Other Staff
a.
Appointment of Other Staff
Name
$12.00/p hour
06/08/2015
Jimmy McElwain
Position
Burbank Early Childhood
Receptionist
YES Technology Workers
$8.10/p hour
06/01/2015
Nicole Kennedy
Health Aide
$19.11/p hour
08/19/2015
Trent Popovich
YES Technology Workers
$8.10/p hour
06/01/2015
Jordan Shaver
Network Coordinator
$62,633 (260 days)
06/29/2015
Diane Bassett
b.
Name
Troy Langemeier
4.
Effective Date
Name
Erica Smith
c.
Volunteers
d.
Rate of Pay
Position
Program Aide
Reason
Resignation
Position
Building
High School Football
UAHS
Rate of pay July 1, 2015
Position
Rate of Pay
Network Coordinator
$62,633 (260 days)
Supplemental Contracts — Exhibit B-1
Effective Date
05/05/2015
Head Coach
Joel Cutler
Page -5June 9, 2015
5.
6.
Approve School Aged Childcare (SACC) Salary Schedule. SACC is funded by program-specific revenue
— Exhibit B-2
Approve 3% increase in employee compensation for the 2015-2016 school year for Burbank Early
Childhood School (BECS) Staff effective July 1, 2015. BECS is funded by program-specific revenue.
7.
Approval of job description for Treasurer/CFO — Exhibit B-3
8.
Resolutions

For reasons of economy and/or reorganization for more efficient operation, the Board of
Education intends to no longer directly employ English as a Second Language Tutors. Effective at
the end of the 2014-15 school year, the Board of Education hereby severs the employment
relationship and releases from employment the following:
Laura Geil
Mary Madora Mak
Cynthia Redman
Elizabeth Van Winkle

Recommend the Board relinquish its rights to the online physical science and physics
instructional materials developed by Mr. Curt Bixel on his own time and without the use of Board
data, facilities or equipment. The Board may purchase the materials free of any copyright or
royalty charges.
t
C.
Operations
1.
Acceptance of Gifts and Donations
School/Activity
Donor
Item
Value
Cash
$15,930.00
Cash
$5,490.10
Cash
$8,357.05
Upper Arlington High School Athletics
Cheerleading (summer camp)
Girls Lacrosse (for assistant coaches)
Boys Lacrosse (for assistant coaches)
UAHS Cheerleading Parents
Association
UAHS Girls Lacrosse Parents
Association
UAHS Boys Lacrosse Parents
Association
Upper Arlington High School
UAHS Offices
Health Compliance Associates,
LLC
Office supplies
2.
Approval to Sell/Dispose/Donate Equipment — Exhibit C-1
3.
Property, Fleet and Liability Property Insurance renewal — Exhibit C-2
IX.
Other
X.
Adjournment
$450.00
Upper Arlington Schools
1950 North Mallway Drive • Upper Arlington, Ohio 43221 • 614.487.5000 • www.uaschools.org
Addendum:
Regular Board Meeting — June 9, 2015 — 6:00 p.m.
Location: City Chamber Offices, 3600 Tremont Road
IX.
Consent Agenda — The Superintendent recommends the follow items for action:
A.
Fiscal
3.
Contracts

Technology Purchase
Approval of expending up to $107,000 for 110 MacBook Air laptops from Apple Inc.
Exhibit V-1
Upper Arlington Board of Education
1950 North Mallway
May 12, 2015 – 5:00 p.m.
CALL TO ORDER
Members present:
Ms. Nancy Drees, President, Mr. Matt McClellan, Vice-President,
Ms. Robin Comfort, Ms. Carol Mohr, Ms. Stacey Royer
Administrative officials present:
Mr. Paul W. Imhoff, Superintendent, Mr. Andrew L. Geistfeld
Treasurer, Ms. Emilie Greenwald, Chief Academic Officer, Mr. Chris
Potts, Executive Director for Business Services, Dr. Kathy Jenney,
Executive Director for Human Resources and Administrative
Services, Ms. Karen Truett, Director of Communications, Dr. Kevin
Gorman, Director Intervention Services, Mr. Kyle Smith, Assistant
Treasurer
ROLL CALL
APPROVAL OF AGENDA
Mr. McClellan moved, Ms. Royer seconded to approve the agenda as published.
AYES:
NAYS:
15-28
Ms. Comfort, Mr. McClellan, Ms. Mohr, Ms. Royer, Ms. Drees
None
EXECUTIVE SESSION
Ms. Comfort moved, Ms. Mohr seconded to enter executive session accordance with ORC 121.22
(G) (1) employment of public employees and (2) to consider the purchase/sale of property at 5:02 p.m.
AYES:
NAYS:
None
The Board returned to regular session at 6:05 p.m.
PLEDGE OF ALLEGIANCE led by Hastings Middle School and Jones Middle School students.
COMMUNICATIONS TO THE BOARD
Hastings and Jones Washington, D.C. writing contest winners read a portion of their winning writings.
The Board recognized the UAHS 2015 art award winners and the UAHS Believe in Ohio STEM Business
Plan competition winners.
A Co-President of UAEA was present and highlighted the work of the District’s library media specialists.
The President of OAPSE Chapter 201 was not present.
1
15-29
May 12, 2015
APPROVAL OF MINUTES
Mr. McClellan moved, Ms. Comfort seconded to approve the April 14, 2015 minutes.
AYES:
NAYS:
15-30
None
PUBLIC PARTICIPATION
None
ITEMS FOR INFORMATION
Superintendent Update
Mr. Paul Imhoff commented on:
• Various student achievements and activities at the buildings
• Strategic Plan Update
• Quality Profile Update
• One-to-One Technology Program
• Legislative Update
Treasurer Update
Mr. Andrew Geistfeld reviewed:
• Financial information as of April 30, 2015
• Various agenda items
- Five Year Forecast
- Fund Transfer
• Permanent Improvement (PI) Fund
- Background
- Parameters
- Overview of what we have done with PI Fund
Mr. Chris Potts reviewed:
• Tremont Addition Update
• Facilities Master Plan Update
CONSENT AGENDA
Mr. McClellan moved the Board approve the following consent agenda action items as recommended by the
Superintendent:
Investment Report April 2015 — Exhibit A-1
Financial Statement for the Month Ending April 30, 2015 — Exhibit A-2
Contract
Approve renewal contract with Columbus Speech and Hearing Center for St. Andrew
School in an amount not to exceed $43,416 for FY16
2
May 12, 2015
Five-Year Forecast and Related Assumptions
Re-approve Five-Year Forecast and Related Assumptions reported in October 2014 to be filed in
May 2015 — Exhibit A-3
Transfer
Transfer From
To
Amount
General Fund (001)
Permanent Improvement Fund (003)
$1,165,304.00
Amended Appropriation Measure by Fund — Exhibit A-4
Student Trip Requests
School
Group
Location
High School
Science students
Pittsburgh, PA
High School
Boys varsity baseball
team
Cary, NC
Trip Dates
May 10-15, 2015
March 24-29, 2015
High School Science Textbook Adoptions
Title
Campbell Biology In Focus, AP edition
Physics for Scientists and Engineers: A Strategic Approach with
Modern Physics. 3rd edition. 2013 with Mastering Physics with
Pearson eText
College Physics: A Strategic Approach, AP edition, 3rd edition
The Molecular Nature of Matter and Change, 7th edition.
Authors: Martin Silberberg and Patricia Amateis
Publisher
Pearson
Copyright
2014
Pearson
2013
Pearson
2015
McGraw-Hill
2014
Administrative Staff
Initial Appointment
Name
Assignment/Level
Keith Pomeroy
Chief Technology Officer
Level VII
Type of Contract
August 1, 2015 – July 31, 2017
10 transitional days at per diem rate may be
increased by Superintendent if necessary
Licensed Staff
Issuance of Contracts
Name
Sally Henry
Michelle Lombardi
Assignment
Training/Step
FTE
Teacher
BA+30/11
1.0
Media
Specialist
MA+40/4
1.0
3
Type of Contract
1 year limited contract for
1 year limited contract for
May 12, 2015
Change of Contract Status
Name
Jean Allocco
Stephen Lewis
Jane Mead
Position
Current Contract
New Contract
Counselor
.75
1.0
Teacher
.60
.80
School Nurse
.50
1.0
Acceptance of Retirements/Resignations
Name
Diane Haddad
Position
Teacher
Reason
Retirement
Effective
06/04/2015
Nancy King
Teacher
Retirement
06/04/2015
Karen Veith
Teacher
Resignation
06/04/2015
Revision of Retirement Date
Name
Position
Approved Retirement Date
Sharon Whaley
Teacher
06/04/2015
Actual Retirement Date
05/31/2015
Leave of Absence
Name
Lindsey Chisholm
Michael Hunt
Eric Kauffman
Heather Swan
Present
Assignment
Teacher
Teacher
Teacher
Teacher
Amount of
Leave
1.0
1.0
1.0
1.0
Reason
Unpaid Childcare
Unpaid Personal
Sabbatical
Unpaid Childcare
Effective Date
05/27/2015-06/04/2015
04/23/2015-05/29/2015
Approval of Rates of Pay for Multi-Factored Evaluations (MFE’s)
Name
William Joe Keith
Evaluation
Multi-Factored Evaluation
Expense
$1,100.00
Classified Staff
Initial Appointment
Name
Position
Step
Effective Date
Head Bus
Joseph Gerchy II
10*
05/26/2015
Mechanic
Food Service
Tracy Hunt
1
05/05/2015
Cashier
Maintenance
Fred Webb
Worker,
2nd
2
05/18/2015
shift
* approve MOU with Local 201 of The Ohio Association of Public School Employees (OAPSE) regarding
hiring at Step 10
4
May 12, 2015
Acceptance of Resignation/Retirement
Name
Rodell Davis
Position
Substitute Bus Driver
Reason
Resignation
Effective Date
04/24/2015
Other Staff
Initial Appointment
Name
Haakon Borstad
Henri Hegemier
Keith Neely
Taylor Neely
Grace Peterson
Nick Prehm
Erin Tatham
Alex Tepley
Jessica Tomastik
Joan Wilson
Vilas Winstein
Position
Yes Worker
Yes Worker
Yes Worker
Yes Worker
Yes Worker
Teacher’s Aide BECS
Yes Worker
Yes Worker
Yes Worker
Bus Aide
Yes Worker
Rate of Pay
$8.10 p/hour
$8.10 p/hour
$8.10 p/hour
$8.10 p/hour
$8.10 p/hour
$11.15 p/hour
$8.10 p/hour
$8.10 p/hour
$8.10 p/hour
$17.82 p/hour
$8.10 p/hour
Effective Date
05/12/2015
05/12/2015
05/12/2015
05/12/2015
05/12/2015
06/05/2015
05/12/2015
05/12/2015
05/12/2015
04/27/2015
05/12/2015
Reason
Resignation
Retirement
Retirement
Resignation
Effective Date
04/30/2015
05/22/2015
06/18/2015
06/04/2015
Name
Shaun Arthurs
Marybeth Callaghan
Nancy Hoobler
Jane Mead
Position
Study Hall Aide
Lead Teacher BECS
SACC Site Coordinator
Health Aide (.50)
Volunteers
Name
Zachary Jarrett
Position
Football
Building
UAHS
Head Coach
Joel Cutler
Board Policies
Number
NEW
2413
Policy
Description
Career Advising
New policy required by law
Supplemental Contracts
POSITION
Assistant Baseball Coach
Assistant Baseball Coach
Mock Trial Co-Chair
Mock Trial Co-Chair
Assistant Boys Lacrosse Coach
Forensic Assistant Advisor-Split
Summer Reading Program Coordinator
EMPLOYEE
Rick Oyster
Nate Campbell
Jane Hubbard
Kelly Tederous
Joe Waace
Kevin Lehr
Troy Seagraves
Spandan Shah
Andrea Lusk
5
SCHOOL
UAHS
UAHS
UAHS
UAHS
Jones
UAHS
UAHS
UAHS
District
AMOUNT
$2,608.69
$2,608.69
$1,000.00
$1,000.00
$2,370.00
$833.00
$833.00
$833.00
$5,000.00
**
**
May 12, 2015
Extended Duty June 2015
Jeanne Beaver
Alexa Stazenski
Alice Aichele
Mark Saelzer
Erin Keith
Christina Farbizo
Shannon Riley
Catherine Shapiro
Lauren Galantowicz
Ashley McKee
Nancy Rapport
Amy Aspengren
Allen Banks
Matthew Biedenbach
Elizabeth Hughes
Kathy Moore
Maryanne Nyeste
Heather Peebles
Terry Starr
Summer Reading Program
Erin May
Angela Morway
Lindsay Bennett
Katie Gaffney
Jason Hudson
Dee Milo
Hrly Rate
$23.54
$22.82
$23.54
$22.18
$23.54
$23.54
District
District
District
District
District
Hastings
Hastings
Hastings
Jones
Jones
Jones
UAHS
UAHS
UAHS
UAHS
UAHS
UAHS
UAHS
District
$1,495.32
$1,310.07
$4,670.20
$1,772.75
$2,112.00
$1,219.38
$2,086.96
$1,565.22
$859.38
$904.74
$1,590.27
$1,462.64
$2,404.85
$1,709.40
$1,709.40
$1,862.60
$2,086.96
$2,608.70
Up to 10 days @ daily rate
Maximum Hours
78
78
78
78
78
78
**Funded through source other than general fund.
Acceptance of Gifts and Donations
School/Activity
Donor
Item
Value
Upper Arlington Baseball Boosters
Club, Inc.
Cash
$6,000.00
Upper Arlington High School Athletics
Boys Baseball Assistant Coaches
Approval to Sell/Dispose/Donate Equipment — Exhibit D-1
Legal Notices
Authorize the placement of legal notices required for the Tremont phase I academic addition
Resolution to Select Design Firm
SELECTING DESIGN PROFESSIONAL TO PROVIDE MASTER PLANNING SERVICES
AND FUTURE DESIGN SERVICES, AUTHORIZING NEGOTIATION OF AN AGREEMENT FOR
MASTER PLANNING SERVICES, AND AUTHORIZING ESTABLISHING OF A QUALIFICATIONS
FILE FOR DESIGN SERVICES
The Superintendent recommends Moody Nolan/Perkins +Will as the most qualified firm to serve as the
design professionals to provide master planning services and future design services for District-wide
improvements and requests authority to negotiate an agreement with Moody Nolan/Perkins+Will for the
6
May 12, 2015
initial master planning services.
Rationale:
1. The Ohio Revised Code outlines a qualification-based selection process in ORC Sections
153.65 through .71, which is required to be followed by public entities when professional
design services are needed.
2. The Board identified a need for a design professional to provide master planning services
for educational programming and facilities to develop a district-wide capital program.
3. On behalf of the Board, the Executive Director of Business Services, working with the
Superintendent and Treasurer, issued a request for qualifications for professional design
services and solicited qualifications from qualified firms for design services beginning
with the master planning process.
4. The qualifications received were reviewed, the top four firms were interviewed, and the
firms were ranked in order of qualifications as follows: (1) Moody Nolan, with
Perkins+Will; (2) White Design, with Braun & Steidl; and (3) Fanning/Howey Associates
and (3) Legat Kingscott with Ruetchle Design Partners.
5. The qualifications received from all firms will be placed in a qualifications file for use on
projects requiring services of an architect, engineer, surveyor, or landscape architect for
which compensation will not exceed $50,000, as long as the qualifications are current
(not older than 1 year).
The Board resolves as follows:
1. The Board selects Moody Nolan/Perkins+Will as the firms determined best qualified to serve
as the Board’s design professionals to provide master planning services to develop a
district-wide capital program for future improvements.
2. The Board authorizes the Superintendent, working with the Executive Director of Business
Services and the Treasurer, to begin negotiations with Moody Nolan/Perkins+Will for
master planning services and to work with legal counsel to prepare an agreement for master
planning services.
3. The Board approves the establishment of a qualifications file for design firm qualifications
to be used for improvements for which design services will cost less than $50,000.
Approve Tremont field for July 4th Fireworks
The Upper Arlington Civic Association has made application to use the athletic field and parking lot at
Tremont School for the annual July 4th fireworks display planned for July 4 this year. Several arrangements
reached in prior years will be repeated as follows:
The City will prohibit trucks from driving on the field; supervise the refilling of the fireworks trench; verify
that all fireworks have been extinguished and administer the clean up of the facility.
In order to avoid damage to the irrigation system, Hal Plant, Director of Operational Service will provide a
map and guidelines to be followed. The Civic Association will use this information to give direction to the
fireworks company.
The Association has agreed to include the Board of Education and its employees on its liability insurance as
additional insured’s. As in previous years, rental fees will be waived.
Renewal of Membership in Ohio High School Athletic Association
Authorize continued membership in the Ohio High School Athletic Association for Hastings Middle School,
Jones Middle School and Upper Arlington High School for the 2015-2016 school year.
7
May 12, 2015
Central Ohio Education Service Center Lease
Building
Room
Unit
Charge
Lease
Burbank
Burbank
100
206
Preschool
$3,888
$4,374
Renewal
Burbank
209
Preschool
$4,374
Renewal
Burbank
214
Preschool
$4,374
Renewal
Windermere
116
Hearing
$3,312
Renewal
Windermere
116 Prep
Hearing
$792
Renewal
Jones
227
Hearing
$3,174
Renewal
High School
210
SBH
$3,696
Renewal
High School
LC Tutor 1
Hearing
$1,260
Renewal
High School
LC Tutor 2
Hearing
$1,122
Renewal
It should be noted that a majority of the children enrolled in each class live within the Upper Arlington City
School District boundaries. The term of the leases is July 1, 2015 through June 30, 2016.
Ms. Royer seconded to approve the action items.
AYES:
NAYS:
15-31
None
ADJOURNMENT
At 7:57 p.m. Ms. Comfort moved, Ms. Royer seconded to adjourn.
AYES:
NAYS:
15-32
None
Portions of the meeting described in these minutes are audio recorded. The tape is on file in the office of the
Treasurer of the school district and is available for inspection at reasonable times during regular business
hours.
_________________________________
Treasurer
______________________________
Board President
8
Exhibit A-4
June 9, 2015
UPPER ARLINGTON SCHOOLS
2015-16 FEE SCHEDULE
HIGH SCHOOL
Course #
Course Name
Fee
ART
UAR 101
Advanced Ceramics*
$
30.00
UAR114
Advanced Photography*
$
20.00
UAR801
AP Studio Art
$
100.00
UAR908
IB Studio Art HL-Year One
$
100.00
UAR909
IB Studio Art HL-Year Two
$
100.00
UAR105
Ceramics I*
$
30.00
UAR106
Designing with Materials I*
$
35.00
UAR108
Desktop Design*
$
20.00
UAR118
Desktop Design II*
$
25.00
UAR109
Drawing *
$
20.00
UAR602
Honors Ceramics II
$
60.00
UAR901
IB Ceramics SL
$
60.00
UAR904
IB Drawing II
$
40.00
UAR605
Honors Drawing II
$
40.00
UAR607
Honors Painting II
$
70.00
UAR906
IB Painting SL
$
70.00
UAR907
IB Photography
$
40.00
UAR608
Honors Photography II
$
40.00
UAR110
Media Arts*
$
20.00
UAR606
Honors Multimedia Graphics
$
40.00
UAR905
IB Multimedia Graphics SL
$
40.00
UAR111
Painting I*
$
35.00
UAR113
Photography*
$
20.00
UAR112
Photo Tech*
$
20.00
UAR903
IB Designing with Materials
$
70.00
UAR604
Honors Designing with Materials
$
70.00
USC111
Physical Science
$
12.50
USC106
Physical Science-R
$
12.50
USC606
Honor Physical Science
$
12.50
USC603
Honors Biology
$
12.50
USC103
Biology
$
12.50
USC801
AP Biology
$
20.00
USC109
Physiology*
$
20.00
USC113
Material Science I*
$
15.00
USC114
Material Science II*
$
15.00
USC104
Chemistry
$
12.50
USC601
Honors Chemistry
$
12.50
USC802
AP Chemistry
$
15.00
USC602
Honors Organic Chemistry*
$
15.00
USC108
Physics
$
15.00
USC803
AP Physics C
$
20.00
USC105
Environmental Science
$
15.00
USC911
IB Biology HL-Year One
$
15.00
USC912
IB Biology HL-Year Two
$
15.00
USC902
IB Physics-SL
$
20.00
USC804
AP Environmental Science
$
17.50
USC901
IB Environmental Systems-SL
$
17.50
Athletic Fee - per sport
$
100.00
Technology Fee (2nd semester only)
$
25.00
Parking Permit Fee
$
75.00
SCIENCE
OTHER
Other class fees (non-art and science courses) as noted in Program of Studies
* Semester Course
UPPER ARLINGTON SCHOOLS
2015-16 FEE SCHEDULE
Exhibit A-4
June 9, 2015
MIDDLE SCHOOL
page -2-
Fee
INSTRUCTIONAL FEE
6th Grade
$
30.00
7th Grade
$
25.00
8th Grade
$
25.00
$
$
10.25
18.20
OTHER
Athletic Fee - per sport
$
50.00
Technology Fee (2nd semester only)
$
25.00
GLOBAL LANGUAGE WORKBOOK FEE (7TH OR 8TH GRADE)
French
German
ELEMENTARY SCHOOL
Fee
Instructional Fee
$
25.00
Exhibit A-5
June 9, 2015
Exhibit A-5
June 9, 2015
POSITION
EMPLOYEE
Asst. Girls Lacrosse Coach
Nicole Stines
Asst. Girls Lacrosse Coach
Maddie Eppley
Boys Track Head Coach
Dana Flowers
Ohio Academy of Science Stipend
Steven Lewis
Auditorium Manager
Sarah Santilli
Extra Curricular-Gaming
Gordin Gavin
Summer YES Supervisor
Zack Prout
Summer YES Technology Supervisor Wendy Hondroulis
**Funded through source other than general fund.
SCHOOL
UAHS
UAHS
HMS
UAHS
Jones
Jones
District
District
Summer Reading Program
Emily Clark
Maximum Hours
78
Hrly Rate
$22.82
SUMMER ACADEMY:
POSITION
EMPLOYEE
Improving Elem Math
Improving Elem Math
Enriching Elem Math
Enriching Elem Math
Improving Elem Reading
Improving Elem Reading
Enriching Elem Reading
Enriching Elem Reading
MS Math Remediation
MS LA Remediation
Super Study Skills
Public Speaking
Public Speaking
Public Speaking
Online Physical Science
Online Algebra I
Health
Study & Organizational Skills
PE I
PE II
Algebra I Remediation
Geometry Remediation
Algebra II Remediation
Online Language Arts Remediation
Global History Credit Recovery
American History Credit Recovery
Physical Science Credit Recovery
Math OGT
Science OGT
Social Studies OGT
Reading OGT
Spanish
French
German
Sarah Oberlin
Clay Bogart
Sarah Oberlin
Clay Bogart
Sarah Oberlin
Clay Bogart
Sarah Oberlin
Clay Bogart
Nick Bertrams
David Zimmerman
Michael Rice
Elizabeth VanWinkle
Chris Goddard
John Smilges
Curt Bixel
Lauren Litts
Andy Keyes
Michael Rice
Michael Schaefer
Jeff Watts
Dan Rohrs
Dan Rohrs
Dan Rohrs
Melissa Hasebrook
Herb Henderson
Herb Henderson
Herb Henderson
Dan Rohrs
Cassidy Calkins
Nate Palmer
Sean Martin
Kendra Chandler
Richard Duarte
Patricia Fellinger
POSITION
EMPLOYEE
Co-Global Language Coordinator
Co-Global Language Coordinator
Richard Duarte
Kendra Chandler
HOURLY RATE
25.35
26.59
25.35
26.59
25.35
26.59
25.35
26.59
22.18
24.32
27.37
24.11
30.41
22.18
26.59
23.54
27.91
27.37
30.41
30.41
30.41
30.41
30.41
28.88
22.18
22.18
22.18
30.41
22.82
26.59
26.59
30.41
30.41
28.88
AMOUNT
$
400.00
$
400.00
*hours could increase/decrease based on enrollment or duration of class
$
$
$
$
$
$
$
$
Exhibit B-1
June 9, 2015
AMOUNT
2,387.00 **
2,387.00 **
890.00
1,000.00
500.00
500.00
6,500.00
6,000.00
TOTAL HOURS*
17.5
17.5
17.5
17.5
14
14
17.5
17.5
60
60
15
30
31.5
55
120
70
80
15
50
50
47.5
47.5
20
70
10
10
10
25
25
25
25
76
76
76
Exhibit B-2
June 9, 2015
SACC Salary Steps Supervisor Assistant Supervisor Program Aide AM Teacher AM Substitute PM Substitute Permanent Sub/Curriculum Advisor Site Coordinator Benefits 1
13.66
10.65
9.00
13.52
13.00
13.00
same steps as Supervisor
18.63
(Teaching Staff)
Effective 8/1/2015
Approved ____________
2
14.07
3
14.49
4
14.92
5
15.37
10.97
11.29
11.63
11.98
9.27
9.55
9.84
10.14
14.20
14.91
15.66
16.44
19.19
19.77
20.36
20.97
6 7
15.83 16.30
12.34 12.71
10.44 10.75
17.26 17.78
21.60 22.25
8
16.79
9
17.29
10
17.81
11
18.34
12
18.89
13
19.46
14 20.04 13.09
13.48
13.88
14.30
14.73
15.17
15.63 11.07
11.40
11.74
12.09
12.45
12.82
13.20 18.31
18.86
19.43
20.01
20.61
21.23
21.87 22.92
23.61
24.32
25.05
26.57
27.37
28.19 1 Personal Day (1 per shift)
5 paid Holidays (over winter break)
Paid Sick Leave
$50,000 paid Life Insurance (Supervisors and Assistant Supervisors)
Single or family coverage is available to Supervisors who work everyday from 2:30pm until 6:00pm. SACC pays 50% of the single coverage rate for single medical insurance. Employee may choose family coverage but SACC still pays the 50% for the single coverage rate. Employee pays the remaining premium. This benefit can be altered at any time due to budget restraints by the Board of Education. Exhibit B-3
|
June 9, 2015
Ohio Treasurer Evaluation System
Worksheet 1.1: Tool for Creating a Job Description
SCHOOL TREASURER
RESPONSIBLE TO: Board of Education
DEFINITION:
The Treasurer of the District is the chief financial officer and the secretary of the Board of Education. The Treasurer reports directly to the
Board of Education. The Treasurer has all powers and duties imposed upon its office by statute or policy of the Board of Education.
MAJOR POLICY RESPONSIBILITY:
The Treasurer, within his area of responsibility, develops and proposes policies and regulations for consideration by the Board of Education
and implements approved policies and regulations. The Treasurer also contributes to policy formulation and management decisions through
participation as a member of the District Leadership Team. The Treasurer may establish procedures to implement either Board policies and
regulations or directives of the Superintendent, which have been established under the authority of that position.
KEY FUNCTIONS:
A.
LEADERSHIP: An effective treasurer, in collaboration with the district superintendent and the board of education, develops,
implements and monitors policies and procedures based on sound fiscal practices and the analysis of financial resources that support the
district’s strategic plan for achieving its goals. The treasurer is an integral member of the district leadership team and strives to maintain an
effective working relationship with the superintendent and the board of education.
The treasurer works with stakeholders to ascertain a reasonable long-term view of the fiscal stability of the school district and uses financial
data to make informed decisions; when called upon, the treasurer must use these same skills to propose options to respond to a changing
fiscal reality in the short term.
The treasurer provides oversight of personnel under their direct supervision and monitors the fiscal resources and financial data of the district.
The treasurer regularly informs the district leadership team and board of education of the district’s financial position and its sustainability and
potential impact on instructional programs and personnel.
Elements:
1. Participates as an integral member of the district leadership team.
2. Works with the district superintendent and board of education, with input from other stakeholders, reviews, develops, aligns and
implements policies and procedures.
3. Participates with the district superintendent and the board of education in the development and implementation of the district strategic
plan.
4. Establishes and manages sound fiscal practices to support the educational process.
5. Supports the effective use of data.
6. Responsible for providing leadership to Treasurer’s Office employees in establishing a culture of trust, efficiency, and high ethical
standards.
7. Manage, supervise and evaluate Treasurer’s Office employees.
B.
FINANCIAL MANAGEMENT: The school treasurer demonstrates a clear understanding of financial resources and manages those
resources in collaboration with the board of education and district leadership.
An effective treasurer must know and be able to demonstrate the principles associated with school finance, budgeting, financial planning,
accounting, auditing, financial reporting, cash management, investments, debt management, grant management and the technology to
maintain the efficient financial operations of the school district. The treasurer is responsible for maintaining the public trust in the financial
integrity of the school district by following and complying with acceptable financial accounting, auditing and reporting procedures. The treasurer
also must comply with state and federal laws governing school finances.
Another essential role of the treasurer is to assist the district leadership with future planning by forecasting income and expenditures to meet
the district’s strategic plan. Therefore, the treasurer must remain knowledgeable of district contracts, bargaining agreements and program
changes. The treasurer is regularly and systematically collecting and analyzing the financial data of the district as conditions change by
employing current technology and software.
The treasurer serves on the district records commission and must comply with applicable Ohio public records laws.
Elements:
1. Collects, analyzes and interprets financial data for budgeting, forecasting and decision-making.
2. Effectively manages district financial accounts including cash, budgetary, debt service, revenue and grant management.
3. Demonstrates knowledge, performance and accuracy of standard accounting practices, auditing procedures and accurate financial
reporting.
4. Demonstrates knowledge of and compliance with state and federal laws.
5. Provides key data to the board of education’s negotiating team.
6. Executes depository contracts with eligible banking institutions through established legal procedures consistent with the Uniform
Depository Act.
7. Responsible for all deposits of public funds of the school district.
8. Certifies and encumbers funds for all purchases and requisitions for supplies and services.
9. Responsible for receiving all invoices, matching with purchase orders receiving documents and payments.
10. Maintenance of a complete and systematic set of financial records in accordance with State of Ohio Statute and the Auditor of the
State of Ohio.
11. Responsible for the preparation of warrants (checks), recording of disbursements and all records related to school district funds.
12. Responsible for efficient operation of payroll functions to ensure proper personnel records, maintenance of employee absentee,
retirement, leave records and benefits.
13. Responsible for maintaining a system of internal controls to safeguard school district assets in compliance with state and federal
requirements.
14. Serves as official custodian of fiscal records of all federal, state, local and foundation grant programs.
15. Renders a monthly financial report to the board of education.
16. Exercises authorized investment methods for protection of cash at a reasonable investment return and provides for the safe
keeping of invested funds and securities.
17. Administers, prepares, monitors and distributes invoices for the collection of school district monies.
18. In cooperation with the superintendent and/or designee, develops, presents and files tax budget, annual budget, appropriation
resolution and spending plan.
19. Prepares paperwork necessary for filing operating and bond issues with the board of elections and county auditor.
20. Prepares Five Year Forecast with reasonable, clear assumptions for the superintendent’s and board of education’s review and file
that plan with the Department of Education.
C.
FACILITIES, PROPERTY AND CAPITAL ASSET MANAGEMENT: The school treasurer provides fiscal leadership in the management
of capital assets and support services.
An effective treasurer oversees the capital assets and services of the school district including the property, buildings, materials and equipment
that require a systematic purchasing and maintenance system. Facilities, property and maintenance systems and services have a direct impact
on the learning process and student achievement; therefore, the treasurer develops and implements an effective and efficient facilities and
property plan that includes the procedures to acquire and maintain products and services needed for the district. The treasurer monitors district
operations by systematically and regularly reviewing costs and reports that include, but are not limited to, labor, purchasing and inventory,
government subsidies, maintenance, utilities, technology and replacement and security of assets. The treasurer also is responsible for the
disposal of district property.
The treasurer participates with the leadership team on the oversight of district construction projects. Specifically, the treasurer oversees
compliance with the financial policies and procedures related to district construction projects. The treasurer supervises debt, bonds and other
financial instruments related to construction and operations of the district facilities and services.
Elements:
1. Acquires and maintains building and capital assets.
2. Secures financing for capital projects.
3. Develops and monitor risk management practices to protect capital assets.
4. Provides financial oversight and analysis of fiscal implications to the district support services.
5. Maintains a system of controls for inventory of equipment, and physical assets.
6. Prepares necessary paperwork for the filing of bond and operating levies with the auditor and board of elections.
7. Prepares necessary information needed for decision-making of operating and bond levies.
D.
COMMUNICATION AND COLLABORATION: The school treasurer communicates and collaborates effectively with the board of
education, district leadership and stakeholders.
The effective treasurer values communication with all stakeholders. Particularly, the treasurer has procedures in place to facilitate regular and
direct communication and collaboration with the school superintendent and board of education. The treasurer establishes and values
communication with school personnel and other engaged external stakeholders to communicate the district’s strategic plan and collaborate to
achieve the district’s financial objectives and goals.
The treasurer is able to communicate financial information in multiple formats using a variety of communication technologies.
Elements:
1. Demonstrates competence in the communication of financial reports to all stakeholders.
2. Communicates effectively and openly while demonstrating a willingness to collaborate with internal stakeholders and external
stakeholders including media.
3. Responsible for providing support for external and internal auditing processes.
4. Responsible for ensuring the actions of the Board are completed and any necessary filings are executed in the areas that include but
are not limited to; employment, levy and bond issues, notifications to other entities of the board’s actions.
E.
PROFESSIONALISM: The school treasurer is committed to a high level of professionalism in their conduct and adheres to established
ethical standards.
The effective treasurer is a professional who recognizes they are in a unique position to influence the strategic plan of a school district and the
students that it serves. The treasurer practices the highest standards of integrity, honesty and fairness.
The treasurer remains vigilant and current with local, state and federal compliance laws, rules and regulations.
The treasurer continues to expand their knowledge and skills and is committed to lifelong learning, continuous professional development and
advocacy for the improvement of fiscal laws and regulations through their participation in local, state and federal professional organizations.
Elements:
1. Understands, upholds and complies with professional ethics, including the Licensure Code of Professional Conduct for Ohio
Educators (LCPCOE) and the Ohio Ethics Laws.
2. Models and expects fairness, honesty and consistency in the performance of duties.
3. Maintains compliance with applicable local, state and federal laws, rules and regulations and district policies and procedures.
4. Maintains a strong commitment to professional development.
5. Collaborates with peers for the advancement of the profession.
6. Furnishes a bond sufficient for the board of education’s approval.
7. Attends all board of education meetings and special meetings as requested.
8. Takes and maintains minutes of the board of education meetings, prepares and distributes the minutes of each meeting.
9. Conducts other duties related to the treasurer’s responsibilities as assigned by the board of education or as prescribed by law.
QUALIFICATIONS:
Possess a treasurer’s license.
WORKING CONDITIONS: To be determined: based on local expectations
Adopted:
Revised:
Reviewed:
UP
HOOL S
P E R AR
N G TO N
SC
LI
EST
.
1918
To:
Board of Education
From:
Chris Potts, Executive Director of Business Services
Date:
June 9, 2015
Exhibit C-1
June 9, 2015
Subject: Request for Fixed Asset Disposal
Description of Asset/quantity
Finale Software V2011 & 2010
Sony Digital movie camera 1.3 megapixels
Alphasmart 300
Smart Table
Apple PowerBook G4 Alum.
Apple MacBook Pro 15
Apple MacBook Pro 15
Apple iMac Intel 20 inch
Smart Sympodium ID350
Smart Sympodium ID350
Library Materials (328 items: Books, Dictionaries, and Encyclopedias)
iMac
iMac
iMac
MacMini
MacMini
MacMini
MacMini
MacMini
MacMini
PowerMac G5 Tower
PowerMac G5 Tower
PowerMac G5 Tower
PowerMac G5 Tower
PowerMac G5 Tower
PowerMac G5 Tower
iMac
iMac
iMac
iMac
iMac
Dell PC
Dell PC
Apple Monitor
Apple Monitor
Apple Monitor
Apple Monitor
Apple Monitor
Library Materials (1,778 items: Books, Dictionaries, and Encyclopedias)
Building/ Department
Hastings
Hastings
Hastings
Hastings
Hastings
Hastings
Hastings
Hastings
Hastings
Hastings
Hastings Media Center
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School
High School Media Center
UACSD Tag and/or Serial Number ISBN
number (if applicable)
110507
006237
102044
110865
008466
102413
101044
101991
102550
101265
102251
100024
100027
003319
003125
102261
005971
005972
005973
005974
005976
102261
008325
102899
102497
103033
103038
101129
101181
005960
005962
005959
005963
005964
Reason
Outdated
Outdated
Outdated
Outdated
Outdated
Outdated
Outdated
Outdated
Outdated
Outdated
Outdated
No longer in working order
Outdated
Exhibit C-1
June 9, 2015
Description of Asset/quantity
iPod8GB
iPod8GB
iPod8GB
iPod8GB
iPod8GB
iPod8GB
iPod8GB
iPod8GB
iPod30GB
iPod30GB
Canon ZR800 camcorder
Sony Handycam DCR-SR68
Norazza CD/DVD burner
Sharp VCR Model VC-A572u
Panasonic VCR Model PV-V4022-A
Zenith VCR Model VR4107
Samsung VCR Model VR3901
Write on Track A Handbook for Young Readers
Saxon Math, By Stephen Hake 2012 Ed.
SCIENCE Scott-Foresman ISBN: 0-328-03423-1
The Ohio Adventure Copyright 2001 Mary Stockwell
Spelling Connections Copyright 2000 IBSN 0-7367-0044-7
Social Studies, Harcourt Brace Copyright 2002
Building/ Department
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
Greensview
St. Agatha
St. Agatha
St. Agatha
St. Agatha
St. Agatha
St. Agatha
UACSD Tag and/or Serial Number ISBN
number (if applicable)
Asset#102989 - Serial 9c839d81201
Asset #102987 - Serial 9c839v8m201
Asset #102986 - Serial 93839v8n201
Asset #102991 - Serial 9c839p54201
Asset #102988 - Serial 9c839d8pt01
Asset #102990 - Serial 9c839vsf201
Asset #102993 - Serial 9c839d3c201
Asset #102992 - Serial 9c839q4s201
Asset #006568 - Serial 4u613hjptxk
Asset #100703 - Serial 8m712f62v9m
Serial 602432013040
Serial 1550795
Serial 708905925
Serial G3IA10510
Serial 73003340
Serial 61EA502363
0-669-40880-8
ISBN 978-1-600-32534-2
ISBN 328-03423-0
ISBN 0-87905-942-7
ISBN 0-7367-0044-7
ISBN 0-15-309785-x
Reason
No longer in use
No longer in use
No longer in use
No longer in use
Outdated
Outdated
Exhibit C-2
June 9, 2015
Premium Summary
Line of Business
2014-2015
2015-2016
Property
$65,077
$61,770
Inland Marine
$4,708
$4,708
Crime
$932
$932
General Liability
$17,402
$19,650
School Leaders E&O
$9,847
$9,847
Law Enforcement
$1,619
$1,619
Business Auto
$31,667
$33,563
Umbrella
$13,602
$13,838
Fee
$13,000
$13,000
Fiduciary Coverage
N/A
$50
Cyber Liability
N/A
$9,700
Total
$157,854
$168,677
Package
Added Coverage
Significant Changes


Increased student count in high school from 1,739 to 1,766
Increased student count Elementary and Jr High from
$4,025 to 4,043
Page | 25

June 9, 2015 - Upper Arlington Schools

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