Adviser and Staff Spring 2008
Transcription
Adviser and Staff Spring 2008
adviser staff ISSUE 61 | SPRING 20 08 educating Inspiring, encouraging, First k journalists. THIS ISSUE: Chronological yearbooks: Reader-friendly and practical. Making a first impress ver design. ion with a da zzling co The 2008 yearbook is finished. Now what? Technology expands page design crea tivity, efficien ol, tlake High Scho non Soule, Wes s Photo Contest. an Sh : ER N IN W en GR AND PRIZE ed top honors in the 2007 Jost Pages 12–13. on rs Austin, TX, earn ne Place win Check out all the and equipping yearboo cy. Jostens Adviser University FE ATURES : adviser staff ISSUE Join us for a highly acclaimed professional development workshop exclusively for high school publications advisers. 61 | SPRING 2 7 C’s: The ye arbook game p By focusing on lan the 7 C ’s, your st aff w ill have an awesome educat iona l ex perience whi le producin relevant yearbo ga ok that connects w ith its readers. 4 Chronological yearbooks A reader-friendly and practical approach to telling the authentic story of your school year. 20 08 plicity 10tilSue anbtdlecresim cover design ative, contemporary Versa cit y. a single word: simpli can be summed up in Saturday, June 21 to Tuesday, June 24, 2008 Nashville Airport Marriott Hotel 12 Gallery In its second year, Jostens Adviser University is geared to both beginning and experienced advisers. And since the focus is on strategies and methodologies, advisers working with any yearbook company will find the curriculum relevant. WELCOME TO JOSTENS ADVISER & STAFF Great photos come down to three simple things: good light, good composition, great emotion. Check out the Grand Prize and First Place winners from the 2007 Jostens Photo Contest. MAGAZINE — THE LARGEST-CIRCULATION 14 Adviser Roundtable MAGAZINE IN THE WORLD DEVOTED Adviser & Staff magazine asked six yearbook advisers to tell us what happens in their yearbook classes after the final yearbook pages are completed. ENTIRELY TO PRODUCING AND MARKETING YEARBOOKS. YOUR SUBSCRIPTION IS PROVIDED COMPLIMENTS OF YOUR LOCAL JOSTENS REPRESENTATIVE. 16 Business You’ve put a lot of hard work, passion and energy into creating an amazing yearbook. You owe it to your staff and the school to celebrate your accomplishment with a yearbook distribution event. 18 Technology Whether creating pages using InDesign with Jostens YearTech or using the Internet with Jostens YearTech Online, new technology upgrades for 2009 give your staff the creative edge. • Workshop courses allow for in-depth, specialized instruction. • Breakout mini-sessions allow for quick training on a variety of topics. • Workshop faculty features respected experts in scholastic journalism. • Technology tips and tricks will be presented during evening sessions. • A yearbook plant field trip to the Jostens Clarksville, TN, facility is offered. • Academic credit, both post-baccalaureate and graduate, is available for those completing course requirements. EDITOR IN CHIEF: Gary Lundgren MANAGING EDITOR: Mary Saracino PROJECT COORDINATOR: Stephanie Wiegert ART DIRECTOR: Sigrid Lindholm PRODUCTION ARTIST: Leslie Dimond Registration information available at www.jostens.com/jau CONTRIBUTORS: A.J. Boudrie-Mendez Christine Brandell Betty Bacon Rick Brooks Joanne Chapuran John Cutsinger Andrea Dailey Mitch Eden Hannah Eshleman Alison Fetter Jennifer Garner Mark Herron Tina Klecka Jeff Kocur Kerry Lowell Debra Nebel Laura Schaub Mark Schledorn Margaret Sorrows Joe Vulopas Chris Williams Shannon Williams Send correspondence, change of address, subscription requests and article manuscripts to asmagazine@ jostens.com or mail them to: Adviser & Staff magazine ATTN: Stephanie Wiegert Jostens, Inc. 3601 Minnesota Drive, Suite 400 Minneapolis, MN 55435 20 Staff Profile Something’s abuzz in room 203 at Cocalico High School in Denver, PA. The hum of activity is what adviser Joe Vulopas has come to expect from his Talon yearbook staff. 22 Award Winners The two national press associations recently announced the yearbook finalists in their journalism competitions. 24 The Last Word It was third period and class was in session at Moscow High School, Moscow, ID. It wasn’t a calculus class. It wasn’t English literature. It was far more serious. It was yearbook and the Bear Tracks staff was on deadline. FROM THE EXPERTS From creative consulting to teaching workshops, the Jostens Creative Accounts Managers travel the country working with yearbook staffs. These Jostens yearbook gurus are all former award-winning yearbook advisers with more than 100 years combined experience. Learn from the experts in this issue: Page 9: Tina Klecka Page 11: Shannon Williams Page 17: John Cutsinger Page 19: Mark Herron Page 21: Laura Schaub © 2008 by Jostens, Inc. [07-0828] Printed in U.S.A. All rights reserved. Limited non-commercial reproduction of this publication for educational and classroom use is allowed with appropriate credit to Jostens. Jostens, the Jostens logo, Image Share, ItPays, Jostens Direct Solutions, Jostens Yearbook Avenue, Jostens YearTech, Jostens YearTech Online, Page Surfers, and Yearbook It! are either registered trademarks or trademarks of Jostens, Inc. 7 C’s: The yearbook game plan Yearbooks, like schools, come in all shapes and sizes. No two yearbooks are exactly alike, and that is what makes them unique and special. While each yearbook is a unique creation, there is a game plan for yearbook publishing that works for every school — big or small, urban or rural, private or public. By focusing on the 7 C’s, your staff will have an awesome educational experience while producing a relevant yearbook that connects with its readers. ■ ■ ■ ■ Class: Yearbook publishing is the ultimate, outcome-based academic experience, training students in a wide variety of areas including journalism, leadership, technology, marketing, sales and public relations. A diverse staff with many different interests and skills will be the most successful. Cover: It’s true, we do judge a book by its cover. Make a positive first impression on your readers by designing a unique cover with a look and feel that reflects your school community. Chronology: Presenting the story of the year using a chronological approach makes sense for both your readers and your staff. Readers appreciate having the yearbook organized in the order that the year unfolded. For the staff, a chronological approach allows pages to be produced with a more logical workflow while making it easier to complete printing multiples and signatures. Content: Feature every student in the yearbook at least three times while presenting stories that reflect the richness, diversity and interesting elements of your school. Break out of the yearbook room to photograph and interview your student body. And don’t forget that all students, not just those on your staff, can contribute photos and stories to the yearbook. 2 | SPRING 2008 | ISSUE 61 ■ ■ ■ Community: Interest in your yearbook extends beyond the hallways of your school. In many towns, the entire community has a sense of pride and ownership in the yearbook. Engage parents, business owners and civic leaders. Business and recognition ads both generate income and allow the community to show its support for the school and its students. Commerce: Like your counterparts in the professional newspaper and magazine publishing world, your staff needs to sell its product. A table in the lunchroom is often not the most effective way to reach today’s savvy consumers. A host of tools are available from Jostens ranging from e-commerce to direct marketing programs. However, these cool tools need to be managed by a student business manager with assistance and support from the entire staff. Celebrate: A yearbook is a celebration of life, so why not host a meaningful, school-wide distribution event? And be sure to celebrate your success along the way. There’s something to celebrate in the yearbook room nearly every day, so take a few minutes each week and reflect on your accomplishments. Photo by Chris Williams, Shawnee Mission North High School, Overland Park, KS; Becky Tate, adviser DLY N IE R F ER TICAL D EA RAC TO R F A D P CH O Y A AN PRO THE TOR AR AP LING TIC S L YE TEL THEN CHOO AU UR S YO “MAKING DEADLI NES IS SO MUCH EASIER BECAUS E CHRONOLOGICA L FORCES THE KID S TO STAY ON TAS K.” l a c i g o yearbooks o l n o r h C BY GARY LUNDGREN Students live their lives day-by-day, so it makes sense that storytelling reflects the ways in which your readers live in the real world. Once your story ideas are developed and finalized, consider presenting your yearbook spreads using a chronological approach. A seasonal arrangement with four major sections — summer, fall, winter and spring — is effective. Within those chronological sections, content will still fall into these broad categories — student life, academics, sports and clubs. OW ZED H L I L A E A N’T R DITION A “I HAD R T ION XIBLE NIZAT A INFLE G R E ION O TO TH SECT D E R MPA L IS CO OGICA L O N CHRO .” OACH APPR 4 | SPRING 2008 | ISSUE 61 And what about the portraits and group shots? Since these popular yearbook features don’t have a time element, they can be placed in a “people” section. Planning a chronological yearbook isn’t much different than building a ladder diagram for a traditional section approach. On the following page, you’ll find information on a couple of useful forms to help you organize the story of your year in a chronological format. >> SPRING 2008 | ISSUE 61 | 5 Success stories Margaret Sorrows BRYANT HIGH SCHOOL, BRYANT, AR Chronological coverage totally creates a content-driven yearbook, making the yearbook a complete reflection specific to the year. I like the chronological approach. It is a great way to tell the stories of one particular year, keeping the yearbook fresh and specific. Also, it was so easy to meet deadlines. Each month we sent in more pages than required because it had happened, and we covered it, so we sent it in. Also there was no lastminute photo-taking. Each month had a monthly divider page highlighting the significant events of that month. The yearbook staff has to be organized. The photographers have to be working a month ahead of the designers. Sports were covered by season — fall, winter and spring. Sports and organization group shots were placed in separate sections at the end of the content pages. YEARBOOK BUILDER: CHRONOLOGICAL PLANNER: LADDER DIAGRAM: Before jumping head-first into planning your ladder, take This planner will assist you in listing each story you will cover The Ladder Diagram is where all the details of your yearbook a minute to complete this worksheet. By beginning with in your yearbook and the seasonal section in which it will come together. After completing steps 1 and 2, completing the accurate page counts, the job is much easier. Download a appear. Download a copy of the Chronological Planner at chronological ladder is easy. Download a copy of the Ladder copy of the Yearbook Builder at www.YearbookAvenue.com. www.YearbookAvenue.com. Diagram at www.YearbookAvenue.com. Mark Schledorn WEST SHORE JUNIOR/SENIOR HIGH SCHOOL, MELBOURNE, FL Our customers were generally pleased with the chronological format because it made more sense to them. The school year occurs, after all, in chronological order. The advantages to a chronological approach are many. Most importantly, staff members cannot procrastinate. We have four chronological teams of four staffers. Each chronological team has been chosen to include skilled writers, designers and photographers. Each team knows that once its week has passed, it is impossible to take photographs for the assigned spread. As a result, each team is forced to plan better. Then, they have the luxury of choosing the best of what they have covered for their spreads. The 2007 book was my 16th as an adviser, and even though it was one of the most comprehensive books I’ve ever advised, meeting deadlines was never a problem. Our customers, my staff and I all love the chronological approach. Three years in, I can’t fathom going back to the old way. Debra Nebel FATHER RYAN HIGH SCHOOL, NASHVILLE, TN One of the main advantages of the chronological approach is being able to cover things as they happen. When setting up the ladder using the section method, one cannot anticipate unexpected events and happenings that inevitably occur. The chronological approach gives more flexibility. Previously when we used a section organization, a staff member who covered girls’ soccer would do the spread on girls’ soccer. With the chronological organization, several activities, sports and events might appear on a spread. The editors designed the chronological templates, and then assignments were made by spread and module. Staffers received a printout of the spreads with placeholder text and boxes for the pictures so they could see who was doing what by module within each spread. Of course, modifications were often necessary. Chronological organization necessitates extreme organization. Once you get a handle on it, though, it’s great! 6 | SPRING 2008 | ISSUE 61 TYING IT TOGETHER IRISH PRIDE, FATHER RYAN HIGH SCHOOL, NASHVILLE, TN DEBRA NEBEL, ELAINE DEMETER, ADVISERS The trendy colors and square graphics used to introduce the “Square Change” theme also unify the yearbook’s chronological approach. The palette features four colors, with a color incorporated into the design of each section. The greenish color is used in the spring section. SPRING 2008 | ISSUE 61 | 7 FROM THE EXPERTS Chronological close-up TINA KLECKA IMPRINTS PAUL VI CATHOLIC HIGH SCHOOL FAIRFAX, VA EILEEN KILEY, ADVISER ONE DAY AT A TIME: TELLING THE STORY OF THE YEAR AS IT HAPPENS IS LOGICAL A hot trend that is quickly becoming the foundation for a new yearbook tradition is the chronological approach. FALL DIVIDER: ACTIVITIES: An orange-red color and a photo of colorful leaves are cool tools that are used to symbolize the fall section. The calendar highlights key dates during the fall. A second design is used in each section for non-sports coverage including student life, activities, academics and organizations. Again, this design is used in all four seasonal sections with the color changing in each section. This spread features social studies and history classes. The 10/31 sidebar reports on a reenactment of a historical battle in a Western Civilization class that happened on that day. SPORTS: The same sports design is used in each seasonal section; however, the color used for the design changes to reflect the color for that section. Oversized numbers appear on all spreads and highlight something significant that happened on that particular day, in this case on 9/1. The “One Year” theme nicely coordinates with the chronological approach, but places emphasis on the individual students who come together as one school community. COVER: OPENING: DIVIDERS: Several visual “cool tools” are introduced on the litho cover and carried inside the yearbook for unity. The four colors introduced on the cover coordinate with the colors used to represent the summer, fall, winter and spring sections. Small strips of “seasonal” photos form a border along the bottom of the four crowd shots. A crowd shot is used of each of the four classes. The brackets and fonts premiered on the cover also repeat inside the book. Driven by the “One Year” concept, two spreads are used to introduce the theme. The first spread focuses on the individuals who come together as “one” school community. The second spread focuses on the “year” everyone experienced together. The seasonal photos are a major element on the second spread — setting the stage for the dividers and section designs. Each of the seasonal sections is assigned a color that is featured on the divider and incorporated into the design of that particular section. Each seasonal divider features a cool photo calendar highlighting content from the section. Readers have said they want more complete and relevant coverage of the full year. They said that representative coverage of major activities and events is not enough. Those staffs who have tackled the chronological approach have discovered they cover more intimate stories of the year. Advisers also claim that chronological completion and submission of the book makes deadlines more logical and manageable, resulting in a less stressful environment. Organization ranges from weekly or monthly to seasons and semesters. Procrastination is impossible with chronological coverage — yearbook transforms into an everyday activity. Editors and the adviser must implement strategies to promote coverage of both routine daily activities and important school events. Weekly coverage reports keep all staffers constantly engaged. TRY THIS: Charge each staff member with the tasks of compiling coverage reports and taking pictures each week. Organize digital images by setting up a folder for each week. Inside each folder, make a folder for each story idea and include the photographer’s name. With information and photographs, chronological coverage takes on added depth and reader appeal. For questions or comments, e-mail [email protected]. 8 | SPRING 2008 | ISSUE 61 SPRING 2008 | ISSUE 61 | 9 10 | SPRING 2008 | ISSUE 61 Day Creek Intermediate School, Etiwanda, CA; Cheryl Lingenfelter, adviser Mountain View High School, Mountain View, CA; Meghan Eagle, adviser of the matted sheen fl ip-side of everyday aluminum foil. Super matte backgrounds with spot UV application is ultra-trendy and ultrabeautiful. Virtually every commercial publication with a litho cover incorporates this technique. Adding graining to these super matte backgrounds simply enhances the soft effect and minimizes the risk of having the covers scuff in shipping. In the ever-expanding universe of yearbook creativity, embossing has busted out of the design box. More traditional covers still utilize beautiful dies in which color is registered to the embossing and antiqued with hand-applied rubs. But unique, new approaches include dramatic cover effects such as applying embossing to litho covers and registering to images, graphics or text. And last, but not least, new laser-cut technology enables designers to cut virtually any shape — letters, words, even complex designs — into the cover, allowing designers to create covers in ways that were previously beyond the realm of possibility. & SHANNON WILLIAM S OLD ADAGE IS TRUE: MANY READERS DO JUDGE A YEARBOOK BY ITS COVER Creating a cover that clearly sets a tone and mood while conveying the theme can be both challenging and fun. Most designers need look no further than their own living room or bedroom for design inspiration. Product packaging and design continues to be a fast-growing field. Take inspiration from everything from a shampoo bottle to a cereal box. Unique product and cover design comes when the yearbook’s overall tone is set. This can happen not only by using the right colors but by choosing appropriate typefaces, textures and special applications. Jostens cover creation capabilities are practically limitless. Applications like foil, UV coating, varnish, graining, padded covers and more can give your book a unique look year-after-year. TRY THIS: Using the resources at home including magazines, DVD covers, video game packaging and anything else you can find, create a multi-tabbed scrapbook for cover ideas using these techniques: Plymouth Regional High School, Plymouth, NH; Marla Okrant, adviser The King’s Academy, Sunnyvale, CA; Carolyn Phoa-Ting, Glenwood High School, Glenwood, IA; Laura Flahive, adviser ESIGN THOUGH THE D N EMPHASIS IS O U’LL SIMPLICITY, YO E NEVER MISTAK ING. THAT FOR BOR Marina High School, Huntington Beach, CA; Michelle Jones, adviser Jenks High School, Jenks, OK; Tonya Morgan, adviser TRENDY COVER DESIGNS, COLORS INSPIRED BY POP CULTURE yearbook cover designs as well. Color-tinted photos, like the ones used in movie posters, are cropping up on yearbook covers and crossing over into internal design. Trendsetting ideas from TV ads for programs like “Law and Order SVU” that depict characters breaking through headlines and titles are starting to show up in yearbook design as well. For cover colors, the hottest yearbook designers are dipping into a wide spectrum of options — ranging from understated neutral shades and rich browns to shocking yellow-green and jewel tones. Metallic Pantone colors, in a variety of shades from green to red, give a contemporary edge to yearbook covers. Adding super matte lamination to these metallic inks lends a sheen that’s reminiscent Black River Falls High School, Black River Falls, WI Julie Tiedens, adviser Subtle simplicity Versatile and creative, contemporary cover design can be summed up in a single word: simplicity. Influenced by design trends prominent in popular culture — from magazines and book jackets to the Internet and advertising campaigns — today’s yearbook designers reach outside the design box to create covers that resonate with the tastes and sensibilities of their teenage buyers. Though the design emphasis is on simplicity, you’ll never mistake that for boring. It’s subtle simplicity at its finest. Think iPod. And Hooladander designs, those vine-like, intricate swirling designs that are sometimes tinted so lightly as to be nearly invisible. Movies and TV continue to impact Miami Springs Senior High School, Miami Springs, FL; Jennifer Donates, adviser Newhart Middle School, Mission Viejo, CA; Gin Japlit, adviser FROM THE EXPERTS ■ ■ ■ Color: Find color swatches and organize them from warm to cool colors Typeface: Find a variety of typefaces and organize them into sections for body copy, headline type, decorative typeface, etc. Screens: Organize swatches with different texturized effects For questions or comments, e-mail [email protected]. SPRING 2008 | ISSUE 61 | 11 SPRING 2008 | ISSUE 61 | 13 a Stick” 1ST PLACE: OPEN · “Smile On High School, Sonoma, CA y Valle oma Son · Olivia Chaaban 1ST PLACE: ATHLETES IN ACTION “The Pain of Loss” · Shannon Soule · Westlake High School, Austin, · “Coach” · 1ST PLACE: SCHOOL SPIRIT , KS North High School, Overland Park ion Miss e wne Chris Williams · Sha 1ST PLACE: LIFE IN THE HALLWAY · “She Hates Me” Eric Gardner · Bronson Jr/Sr High School, Bronson, MI 1ST PLACE: ACADEMICS “Manic Mechanic” · Holly Riffle · Ansonia High School, Ansonia, OH TX School, Charlotte, NC ACTIVITIES · “Over Me” 1ST PLACE: STUDENT LIFE | School, Bryant, AR High Madison McElroy · Bryant ullaorem irillam, sum quatuer in voloreet 1ST PLACE: JUNIOR HIGH | MIDDLE SCHOOL “The Good Ol’ Days” · Katie DeJuneas · Jay M Robinson Middle “The Kick-Off Symbol” GRAND PRIZE: School Spirit · School, Austin, TX Shannon Soule · Westlake High augait inim veniam, ercipsuscin euisi eum endiam ing exero nulluptat, quismol dolortis niamcommy faccumm odolorem magnim nulla adigna Seven other student photographers earned $500 First Place honors. Their photos are displayed on these pages. In addition, 76 other photographs placed in the contest. Visit www.jostens.com/yearbook to view all of the winning images. & SHANNON SOULE, a sophomore at Westlake High School in Austin, TX, earned the $1,000 Grand Prize in the 2007 Jostens Photo Contest for her powerful image of a football fan in the rain gesturing with a “W” during a kick-off. Photo Contest winners GREAT PHOTOS COME DOWN TO THREE SIMPLE THINGS: GOOD LIGHT, GOOD COMPOSITION, GREAT EMOTION. GALLERY ADVISER ROUNDTABLE The yearbook is finished. Now what? ADVISER & STAFF MAGAZINE ASKED YEARBOOK ADVISERS TO TELL US WHAT HAPPENS IN THEIR YEARBOOK CLASSES AFTER THE FINAL YEARBOOK PAGES ARE COMPLETED. HERE’S WHAT THEY HAD TO SAY. Joanne Chapuran MILLARD WEST HIGH SCHOOL, OMAHA, NE After that final deadline, we first collectively breathe. Then we throw a classroom party complete with food, movies, food, games, food, awards and more food. Then, we get back to work. Teams of underclass students work on theme packets and prepping for next year. Seniors draft distribution plans including publicity, organizing materials and manpower, even diagramming the setup. We initially distribute yearbooks in the journalism room from 5-7 p.m. the same night as the senior awards banquet, which is held from 7-9 p.m. across campus in the auditorium. After the yearbooks are out, we vote on the theme packets, select editors and prepare for our summer workshop. 14 | SPRING 2008 | ISSUE 61 Christine Brandell Mitch Eden Jeff Kocur HIGHLAND HIGH SCHOOL, GILBERT, AZ KIRKWOOD HIGH SCHOOL, KIRKWOOD, MO HOPKINS HIGH SCHOOL, MINNETONKA, MN The Talon staff is busier in the last part of the semester than when they are actually producing the book. I assign the editors to head committees for our auction, banquet, signing party, contest organization and yearbook recruiting. The auction committee is responsible for soliciting vendors for donations for the auction we hold at the end of the year. Yearbook staff members earn year “bucks” throughout the year for going above and beyond the call of duty. It’s a form of currency they can use to bid on auction items. Our yearbook signing party committee plans, organizes and sets up the distribution event we hold in mid-May every year. In addition to book and ad sales, this event serves as one of our biggest fund-raisers. The banquet committee plans, organizes and implements the yearbook banquet we hold for staff members and their parents every year. The recruitment committee goes to our eighth-grade feeder school to begin recruiting for the high school yearbook program. This committee also recruits new staff members here at the high school. This year I am adding another committee to organize all of the contest materials for submission prior to the end of the school year. Once the yearbook is done we also create a yearbook supplement. Students who are potential editors for the following school year oversee the supplement. As their final exam, staff members break into groups of three and four and create a theme project. The following year’s yearbook theme evolves out of one or more of these projects. After the final pages are completed we take a deep breath and celebrate — then we get ready to plan our distribution event, send our seniors off in style, and get next year’s staff organized and ready to produce another yearbook. Our staff organizes a distribution event that celebrates and showcases the yearbook to the entire school. It’s also our staff ’s day to shine. We hold a staff recognition night, too. It is a wonderful way to say thank you to the staff and recognize everyone who worked so hard to produce the yearbook. We gather in the school’s cafeteria and enjoy desserts and drinks. It’s simple and fun. At the event, our editors give all staff members a certificate and say a few words about the year. We then give out annual awards such as Best All-Around Staffer, New Staffer, Adviser’s Award, etc. Each senior is also given time to say a few words. After recognition night, I make finalizing staff selection and positions for the following year a priority. With the help of next year’s editors and staff, I begin planning theme projects, summer camps and workshops, summer coverage, ad and book campaigns and a little bit of summer fun mixed in. The ritual celebration of submitting the last pages of the book is short-lived in our class. Because we are a spring delivery book and cannot include any spring sports or activities, we use the bulk of fourth term creating a spring supplement. The students hit the ground running at the beginning of fourth term, as we would with any other deadline cycle. The remaining four weeks until distribution pose a greater challenge as senioritis becomes even more acute. That does not mean we put away the cameras and shutter the computers, though. The students complete three signature projects, choosing from a menu of options including: Re-creating professionally published photos Creating and designing a photo and story tribute to a retiring teacher Creating advertisements highlighting some of our best work to sell the remaining books Committing to selling at least five books to classmates Working with the television production students to piece together a senior video Sifting through all the photos we have taken, choosing the best photos, and defending the choices Photographing, designing and writing a senior tribute to be posted in the commons area Creating their own project that will showcase their skills and benefit the school The end result is an additional showcase of their work and more practice for underclassmen in piecing together and telling the story of our school. ■ ■ ■ ■ ■ ■ ■ ANIZES “OUR STAFF ORG N EVENT A DISTRIBUTIO TES THAT CELEBRA ES THE AND SHOWCAS THE ENTIRE YEARBOOK TO SCHOOL.” ■ Photo by A.J. Boudrie-Mendez, Milwee Middle School, Longwood FL; Mark Sherwood, adviser Kerry Lowell PETALUMA HIGH SCHOOL, PETALUMA, CA Phew! Let’s take a breather! The first thing I do is give my staff a much deserved break. We take about two weeks to watch movies, walk downtown for coffee and snacks, relax, chat, play games and regroup. We also try to attend the spring NSPA/JEA National High School Journalism Convention. When we return, we start working on next year’s theme. Students divide into groups and brainstorm possible theme ideas and begin making a theme packet. How handy that this corresponds into a fi nal exam for them as well! They take all they learned during the year and show it off with great ideas for the following year. All seven components of the theme must be presented, along with spinoffs for each section and visual and verbal “cool tools” to carry the theme along. Our yearbook representative participates in presentations of each theme packet, pointing out the positives and possible hangups of each, and then we vote. The winning packet accompanies us to yearbook camp in the summer. We also plan our pre-distribution party and gear up for actual distribution day. We also always end the year with a party celebrating our work on the Enterprise! “WE BEGIN PLA NNING OUR BIG DISTR IBUTION EVENT BY OR GANIZING THE STAFF INTO COMMITTEES .” Jennifer Garner LAKESIDE HIGH SCHOOL, HOT SPRINGS, AR We begin planning our big distribution event by organizing the staff into committees. We also prepare for our state convention and competition, which is held in April. Some years we have been an “officer school” for the Arkansas Scholastic Press Association, and that requires a great deal of work and preparation for the convention. In April, we begin planning next year’s book with staff meetings and brainstorming sessions. After the book is distributed, we all breathe a sigh of relief. The last few days of school we clean up computer hard drives, store and archive digital photos and generally clean up the mess we made all year. SPRING 2008 | ISSUE 61 | 15 FROM THE EXPERTS BUSINESS Starting a celebration tradition YEARBOOK DISTRIBUTION THINK INSIDE THE BOX Distribution Event in a Box is a handy kit containing everything your staff needs to plan and host an event to remember: ■ You’ve put a lot of hard work, passion and energy into creating an amazing yearbook. You owe it to your staff ■ and the school to celebrate your accomplishment with a yearbook distribution event. The impact that a strong, inclusive distribution event can have on your school is immeasurable. Build school pride. Boost your yearbook sales. Generate extra funds. Increase interest in the yearbook for next year. It all starts with a great distribution celebration. There are many exciting ways to celebrate your achievement, but the best way to start is by planning a signing party for the whole school. This generates instant excitement and buzz around the yearbook, and it serves as a platform for all other aspects of your event. To start a great yearbook signing tradition at your school, follow this four-step plan. ■ ■ ■ ■ ■ ■ Determine items/supplies you’ll need. Determine if you will charge admission. Obtain adviser and administration approval. Finalize location, date, time and set-up. Create a plan to sell extra yearbooks before, during and after your celebration event. Step 2: Prepare for your celebration event ■ ■ ■ ■ Secure and schedule student, staff, teacher and parent volunteers. Clearly communicate assignments to all volunteers. Prepare sales lists to use for distribution. Organize yearbooks and set up the event the day before. Step 3: Promote your celebration event ■ ■ Get the word out about the event and also communicate how to buy a yearbook. Be very clear when communicating when and where to pick up yearbooks, how to gain entrance to the event and how to buy a yearbook. CELEBRATION EVENT IDEAS Here are some great celebration ideas from schools across the country: ■ Get local businesses to donate food and drinks. ■ Invite student bands to perform at the event, or hire a DJ. ■ Sponsor a student (and faculty) talent show. ■ ■ ■ Step 4: Celebrate! Gather your volunteers. Put your plan into motion. Enjoy the energy and celebrate your success. It’s never too soon to start planning for next year. Get feedback from the school for next year’s yearbook. Include a yearbook survey to gather feedback. ■ ■ 16 | SPRING 2008 | ISSUE 61 NOW IS THE TIME TO INITIATE PLANNING FOR NEXT YEAR Event Booklet: Walks you through the basic steps to planning a distribution event and provides some great examples from schools across the country. Yearbook planning and production should be a seamless, renewable circle. The smartest advisers and staffs know that you don’t completely finish planning a book before you begin production on it. One cycle continually overlaps the other. Event Guide DVD: Instructional video, event planning and marketing materials. Banner and Posters: Large “Yearbooks Are Here” banner will command attention. Careful consideration should be given to both the idea brainstorming and development stages of the next yearbook as well as the processes and procedures that best guarantee successful execution of staff plans. Supplies: Markers, tape and a receipt pad. The Distribution Event in a Box is available from Jostens Marketing Services for $17. Request item #1710 when calling 1.800.972.5628 or visiting www.YearbookAvenue.com. Step 1: Plan your celebration event ■ JOHN CUTSINGER ■ ■ ■ Show a slideshow of photos that didn’t make it into the yearbook. Host class picnics where you hand out the yearbooks. Invite school clubs to set up booths at the party for selling everything from face painting to pizza. Ask local businesses to donate door prizes. If you can’t fit your whole student body into your event location, hold two events split by grades. Order imprinted pens with your yearbook theme and sell them at your event along with autograph sections. WANTED: YEARBOOK BUSINESS MANAGER A successful yearbook is a product — one that needs to be compelling to its prospective customers. So an organized, motivated yearbook business manager is an important, essential member of the yearbook team. Your yearbook business manager should be equal in status to the editor in chief. And both these student leaders need to work together to incite interest and demand. The yearbook business manager position isn’t just about financial and promotional responsibilities. Your business manager will also collaborate with the rest of the staff to plan and create the best yearbook possible. Check out the new Yearbook Business Manager Student Guide and Weekly Planning Guide in the Sell It! Kit in your 2009 Yearbook Kit. TRY THIS: Post two lists in a visible place where staff members, editors and the adviser can write ideas for next year. The first list could be a “to-do” list with all the actions next year’s staff will want to take, including theme and coverage ideas as well as processes and procedures that worked magic and are repeatable. The second list could be a “never again” list on which everyone could write the ideas that just didn’t work or processes and procedures that need refinement or total revision. Compile all the ideas on posters and use as agenda items for a spring planning and training session as well as the summer workshop focus for next year’s staff. For questions or comments, e-mail [email protected] SPRING 2008 | ISSUE 61 | 17 FROM THE EXPERTS TECHNOLOGY WHETHER CREATING PAGES USING INDESIGN WITH JOSTENS YEARTECH OR USING THE INTERNET WITH JOSTENS YEARTECH ONLINE, NEW TECHNOLOGY UPGRADES FOR 2009 GIVE YOUR STAFF THE Creative edge MARK HERRON WARM FUZZIES, INCENTIVES AND REWARDS MOTIVATE THE YEARBOOK TEAM Jostens YearTech continues to set the standard for creating yearbooks using desktop publishing with Adobe InDesign. A new dockable CS3 toolbar, Portrait Editor, Image Share and an updated Picture Placer are among the upgrades included in YearTech 2009. YearTech Online 2009 is packed with Staff activity report exciting enhancements. Grading and tracking staff performance is easier with this new record of staff logins. Powerful, enhanced features make online CS3 Dockable Toolbar Not only is there a full YearTech toolbar available for CS3, but it can be docked at the top or the bottom of the screen so that it doesn’t get in the way of your creativity. more creative functions. Portrait Editor thousands of schools, Jostens is the Staffs seeking more control over editing and placing their portraits will love the new Portrait Editor. A new YearTech toolbar button launches the Portrait Editor, giving staffs the ability to edit a PSPA-formatted portrait CD. Editing names is quick and easy and portraits are saved by grade/class so staffs can easily flow portraits onto their InDesign pages. Staffs still have the option of using Panel Flow and having Jostens edit and flow their portraits. world’s largest provider of online-created Picture Placer Selecting photos using Picture Placer is easier on the eyes with a new photo preview box. After clicking on a thumbnail photo, a larger version of the image appears in a special preview box. Image Share The school community can now share photos with the yearbook staff using Image Share. Students and parents upload photos to the site for possible inclusion in the yearbook. The images are accessible through the Yearbook Avenue website and can be downloaded for placement directly on yearbook pages. 18 | SPRING 2008 | ISSUE 61 creation easier while offering staffs even With millions of yearbooks produced for memory books. Faster image uploader Check out some of the upgrades staffs will A new Flash uploader allows multiple image fi les to be quickly uploaded at once, speeding up the page creation process. be using next school year: Flowing portraits Drop shadows Add a dimensional look to elements and images with drop shadows. Creating panel pages is a breeze with new functionality that flows portraits into Page Surfer templates or staff -created designs. As a leadership team, the adviser and editors can nurture an environment that stresses the value of personal best and self-motivation. While it would be ideal for all staff members to view their contributions as worthy and meaningful, the reality remains that incentives and rewards are motivators. Consistency is the key to the success of any motivational program. Staff members will have expectations regarding desired personal behaviors and the incentives and rewards become symbols of that achievement. TRY THIS: Once editors have been selected, the adviser should plan a leadership workshop to discuss the model behaviors that will create a nurturing work environment and the successful achievement of staff goals. Save as a template Spreads can now be saved as templates allowing them to be reused. Meaningful incentives and rewards that can be effectively, efficiently and consistently implemented should be planned as motivators for individual and collective staff members. Other leadership workshop topics could include roles and responsibilities, process work flow and time management. For questions or comments, e-mail [email protected]. SPRING 2008 | ISSUE 61 | 19 He believes they offer an environment that fosters technical proficiency and encourages collaborative effort, creative thinking, problem-solving and good written and verbal communication skills. Without a doubt all are valuable skills for a successful career no matter what field a student happens to pursue upon graduation. As The Talon co-editor Leah Stoner noted, “No class I have ever taken has brought me closer to my classmates or taught me more important lessons than this yearbook class. I will take what I learned in room 203 with me after I leave high school. I have so much fun creating the publications that I don’t even realize I’m learning some of the most important lessons in my life.” By and large, the majority of the 36 students in Vulopas’ yearbook class focus their efforts on producing the 220-plus page Talon yearbook. However, during the 2007-2008 school year, a handful also Journalistic leaps & bounds CREATING OUTSIDE THE BOX AT COCALICO HIGH SCHOOL FROM THE EXPERTS LAURA SCHAUB At the computer, Leah Stoner seeks feedback on a design from Jessica Esparra, Chelsea Mitchell and Joe Vulopas (adviser). Photo by Alison Fetter STAFF PROFILE Something’s abuzz in room 203. M IS “MY CLASSROO B” A CREATIVITY LA teacher, something’s reverberating off the walls, the desks and the computer keyboards. It’s the sound of teenagers brainstorming, designing, discussing, deciding and The hum of activity is what Joe Vulopas, yearbook adviser, Cocalico High School, Denver, PA, has come to expect from his yearbook staff. “My classroom is a creativity lab,” Vulopas said. “Students learn that room 203 is a playground of sorts. Our motto is ‘Creativity is Intelligence at Play!’” That creativity is grounded in a thorough understanding of journalistic standards and anchored in exceptional reporting and storytelling. It’s a philosophy gleaned from Vulopas’ real-life experiences as an education reporter for the Lancaster New Era — a career he pursued before he became a teacher. He’s been on the faculty at Cocalico High School for nine years and yearbook adviser to The Talon for eight years. He also teaches English and journalism classes. To keep his journalism skills honed, he writes a newspaper column called “Life Apparent,” which he’s been penning for the Lancaster New Era since 1992. As a professional journalist and a teacher, Vulopas sets high standards for his students, and they deliver. “Our yearbook is about people, about Adviser Joe Vulopas demonstrates the importance of putting a face on a story to his class. “If you don’t add life or a face to a story, it’s the same as writing about a lifeless mannequin,” Vulopas said. Yearbook editors Jessica Esparra, Chelsea Mitchell and Leah Stoner help make the point with their emotionless expressions and a mannequin head. stories,” he said. “I tell my students that there are 1,300 kids in this school and you better look at all those faces.” While this might seem like a tall order, the sentiment is reflective of Vulopas’ vision that good storytelling is essential to a journalistically sound yearbook. “It’s not my book, it’s the students’ book,” Vulopas explained. “I drive home the importance of good, solid journalism and communications skills, and then they put their own voices to it.” He runs his classroom like a professional publication with editors at the helm, followed by copy editors, designers, reporters and photographers. This real-life approach includes a separate advertising Photo by Hannah Eshleman collaborating. devoted a considerable amount of time to producing a second book-length publication called Pages of Changes. Pages of Changes is a 240-plus page retrospective look at the extra-curricular activities offered by the Cocalico School District. Comprehensive in scope and journalistic in tone, the project covers events, people and activities dating back to 1931. It includes hundreds of photos as well as interviews with retirees, former coaches and people who participated in the school district’s many and varied extracurricular programs. “I felt it was important for my students to look outside their classroom and do something for their community,” Vulopas said. “I wanted to give them the opportunity to create something that wasn’t written for their peers, like the yearbook is. With Pages of Changes, they’re writing for a different audience, one that is broader in scope. They’re writing for their community.” Without a doubt, the Cocalico High School “creativity lab” in room 203 is alive and well and in good journalistic hands with Vulopas and his yearbook staff. & TRY THIS: Divide the class into teams of three or four diverse staff members (one photographer, one reporter, one designer, one editor). Teams should determine their written story angle and brainstorm for their visual/photo coverage. Teams should work together to shoot the assigned photos as well as look for and shoot other photos that supplement the story. Finally, have the teams design the spread, writing the headline, copy and captions to reflect and cover the story in words. Remember, photos should reflect, but not repeat, the written content. and marketing group that designs its own marketing plan before selling ads and yearbooks. “I became an educator because I wanted to help students discover who they really are,” he said. “I wanted to help them learn the leadership and communication skills they would need to succeed in the real world.” Technology plays an important role in his forward-thinking, motivational approach. Easy access to InDesign, Photoshop and other technological tools have transformed the yearbook classroom, mirroring state-ofthe-art capabilities found in newsrooms and magazine offices. That’s just one of the many reasons Vulopas is a champion of journalism classes. Ercilio Costa, Joe Vulopas (adviser), Jessica Esparra, Chelsea Mitchell, Leah Stoner and Matthew Carty review plans for the 2008 Talon. 20 | SPRING 2008 | ISSUE 61 Great yearbooks contain magic moments — hundreds of images that tell stories of our lives — but capturing those moments isn’t easy. Prior to photographing any activity or event, photographers, writers, designers and editors should meet to discuss coverage, raising questions such as, “What single image will best tell this story?” and “What are the secondary images that will add depth and meaning to this visual story?” Photo by Alison Fetter In this classroom of 36 students and one GREAT PHOTOS REQUIRE PLANNING, STAFF DISCUSSION, TEAMWORK For questions or comments, e-mail [email protected]. SPRING 2008 | ISSUE 61 | 21 AWARD WINNERS Crown, Pacemaker finalists BRYANT HIGH SCHOOL ■ Bryant, AR The Hornet ■ Margaret Sorrows, adviser [Crown and Pacemaker Finalist] CORONADO MIDDLE SCHOOL ■ Coronado, CA The Surfer ■ Amanda Casares, adviser [Crown Finalist] DUNCANVILLE HIGH SCHOOL ■ Duncanville, TX Panther Tale ■ Mary Pulliam, adviser [Pacemaker Finalist] FENTON HIGH SCHOOL ■ Fenton, MI Fentonian ■ Pam Bunka, adviser [Crown and Pacemaker Finalist] The two national press associations recently announced the yearbook finalists in their journalism competitions. JEA HONORS NATION’S TOP ADVISERS The Columbia Scholastic Press Association [CSPA] Gold Crown Award and the National Scholastic Press Association [NSPA] Pacemaker Award are considered the top national journalism awards for student publications. Winners will be officially announced at their respective spring national journalism conventions. As the nation’s number one yearbook company, Jostens is proud to have worked with 13 of the GLENBROOK SOUTH HIGH SCHOOL ■ Glenview, IL Etruscan ■ Brenda Field, adviser [Pacemaker Finalist] LAWTON CHILES MIDDLE SCHOOL ■ Oviedo, FL Panther Pride ■ Melissa Laundani, adviser [Crown Finalist] LOUDOUN VALLEY HIGH SCHOOL ■ Purcellville, VA Saga ■ Martha Akers, adviser [Pacemaker Finalist] MAIZE SOUTH MIDDLE SCHOOL ■ Wichita, KS Eagle ■ Mary Patrick, adviser [Crown Finalist] Crown and Pacemaker finalists. Mary Kay Downes, yearbook adviser at Chantilly High School, Chantilly, VA, learned that the Journalism Education Association named her the 2007 National Yearbook Adviser of the Year during a surprise assembly at her school on December 3. Downes has been a yearbook adviser for 23 years, including the last 20 at Chantilly High School where the Odyssey is a regular CSPA Gold Crown and NSPA Pacemaker winner. In addition to naming Downes as the Adviser of the Year, JEA also recognized three Distinguished Advisers: Kathy Habiger, Mill Valley High School, KS Margaret Sorrows, Bryant High School, AR C. Dow Tate, Shawnee Mission East High School, KS JEA also named two Special Recognition Advisers: Nancy Smith, Lafayette High School, MO Mitch Ziegler, Redondo Union High School, CA ■ ■ ■ ■ ■ MILLARD WEST HIGH SCHOOL ■ Omaha, NE Prowler ■ Joanne Chapuran, adviser [Crown Finalist] 22 | SPRING 2008 | ISSUE 61 NORTHVIEW HIGH SCHOOL ■ Duluth, GA Mnemosyne ■ Michelle Morris, adviser [Crown Finalist] RICHMOND HIGH SCHOOL ■ Richmond, IN Pierian ■ Ann Herrman, adviser [Pacemaker Finalist] ROCKLIN HIGH SCHOOL ■ Rocklin, CA Tonitrus ■ Casey Nichols, adviser [Pacemaker Finalist] WHITNE Y HIGH SCHOOL ■ Rocklin, CA Details ■ Sarah Nichols, adviser [Crown and Pacemaker Finalist] SPRING 2008 | ISSUE 61 | 23 THE LAST WORD Real skills for the real world GARY LUNDGREN TODAY, 28 YEARS LATER, I REALIZE JUST HOW MUCH THE ACTIVITIES IN “THE YEARBOOK ROOM” IMPACTED MY LIFE 30 SKILLS; ONE CLASS Few classes or activities offer the diverse skills that are gained from working on the yearbook: LIFE SKILLS ■ To the casual observer, it appeared as though not much learning could possibly be happening in room 57 — a classroom with bright yellow walls, buzzing fluorescent lights ■ ■ ■ and a furnace that pumped out cold air in the winter and hot air in the spring. Donuts from the Moscow Bakery and popcorn from Hunter’s Candy powered the already energized teenagers. The radio, tuned to KRPL on the AM dial, blasted the popular hits of the late 1970s. It was third period and class was in session at Moscow High School, Moscow, ID. It wasn’t a calculus class. It wasn’t English literature. It was far more serious. It was yearbook and the Bear Tracks staff was on deadline. At the time, we were high school kids having fun and working on the yearbook. It was that simple. Today, 28 years later, I realize just how much the activities in “the Yearbook Room” impacted my life. Yearbook is a writing class, a design class, a journalism class, a business class, a marketing class, a public relations class, a photography class, a management class and a technology class. (In 1980, technology was an electric typewriter and a fresh bottle of Wite-Out.) And most importantly, in yearbook, I learned leadership. In room 57, I was a leader not a follower. Few other classes provided that opportunity. I sometimes wonder if I ever would have taken an interest in journalism education had I not enrolled in yearbook. Or, for that matter, if I even would have attended college. I do know that in yearbook, not English, I learned to write. In English, I wrote essays and they were returned with commentary and a grade. In yearbook, 24 | SPRING 2008 | ISSUE 61 stories were rewritten again and again, sometimes as many as ten times, before they earned the red initials “CH” from adviser Carole Hughes, indicating that the copy was ready to be typed on a copy sheet. It was in yearbook that I learned that a lot is two words. The “E” comes before the “I” in receive. Sophomore has an “O” sandwiched between the “H” and the “M.” There is “a rat” in separate. And, adviser ends in “ER” because the AP Stylebook says so. As yearbook advisers and editors, you know firsthand that yearbook isn’t a “blow-off ” class or an “easy A.” It is a skill-focused, outcome-based lab class. However, sometimes we need to remind others of the skills learned in yearbook. Visit YearbookAvenue.com for a “30 Skills; One Class” handout to share with parents, teachers, counselors and administrators. We’ve also provided sample résumé entries to help you sell your yearbook experience to colleges and prospective employers. I would also love to hear about your yearbook experiences or your ideas for Jostens Adviser & Staff magazine. You can write me at [email protected]. Pass the popcorn. Turn up the radio. And, get busy. We’re on deadline. & ■ ■ ■ ■ ■ ■ JOURNALISTIC SKILLS ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ Concept brainstorming Reporting Researching Writing Editing Photography Photo editing Graphic arts Public relations Media law BUSINESS SKILLS ■ ■ ■ ■ ■ ■ Budget planning Promotion & advertising Marketing Selling Customer relations Market research TECHNOLOGY SKILLS ■ ■ ■ ■ ■ Gary Lundgren Editor in Chief Communication Leadership skills Time management Project management Problem solving Writing Photography Team building Conflict resolution Public speaking Business software applications Desktop publishing applications Photo-editing software applications Online design Online research Hundreds of pictures. Hours of video. Countless memories. One DVD. Tell the complete story of your school year by adding a Jostens DVD Yearbook Supplement to your yearbook. Include bonus coverage of events, team seasons, club activities and countless stories that didn’t make it into your yearbook. Just send us the photos and videos and we’ll do the rest. Find out more at jostens.com/dvd. It’s your life. Ad Creation Made Easy Use your time and talents to create an amazing yearbook. Leave the ad creation to us. Printed in U.S.A. © 2008 Jostens, Inc. 07-0828 (3161) Parents can submit photos and text online or by mail and we’ll build the ads for you. We even handle parent calls and payments. Then you can proof and edit the ads and monitor your ad sales at yearbookavenue.com. What are you waiting for? Contact your Jostens Yearbook representative to sign up for Jostens Ad Service Program and let us do the rest. It’s your life. Parents and students can choose from a variety of ad layouts. Jostens.com 3601 Minnesota Drive Suite 400 Minneapolis, MN 55435 ATTN: YEARBOOK ADVISER PRESORTED FIRST-CLASS MAIL US POSTAGE PAID OWATONNA, MN PERMIT NO. 110