Facility Rental Information

Butler University
Facility Rental Information
Office of Conferences & Special Events
(317) 940-9352 | [email protected]
1|Page
About Butler
Located in the heart of Indianapolis, Indiana,
Butler University provides a welcoming and
flexible urban setting for conferences and camps
with summertime accommodations on our
campus. We offer a variety of spaces for programs
and events, including large multi-purpose spaces,
conference rooms, lecture halls, and fully
mediated classrooms. The Butler Conferences and
Special Events team will work with you to plan,
customize, and deliver affordable, successful
conferences and camps.
Butler’s 295-acre park-like campus setting is
located in historic Butler-Tarkington
neighborhood. It is approximately five miles from
downtown Indianapolis and only five minutes
from Broad Ripple, a popular section of the city of
Indianapolis. Broad Ripple features boutiques,
cafés, galleries, and a wide array of cuisines. In
addition, Butler is less than 20 miles from the
2|Page
Indianapolis International Airport.
Multi-Purpose Space
For Profit
Reilly Room
Non-Profit
$1,100
$550
$1,000
$500
Reilly Room
Capacity for 400 guests theater style
Capacity for 240 guests at rounds
Johnson Room
Capacity for 150 guests theater style
Capacity for 96 guests at rounds
Ford Salon
$1,000
$500
Capacity for 120 guests theater style
Capacity for 96 guests at rounds
*CSE is not responsible for scheduling at the Health and Recreation Complex,
Hinkle Fieldhouse, Clowes Memorial Hall or Schrott Center for Performing Arts.
| P a g e upon request.
Contacts3 available
Johnson Room
Ford Salon
Facility Space
For Profit
Classrooms
Non-Profit
$100
$50
$200
$100
$200
$100
$300
$150
Classroom
Capacity for 25 – 100 guests
Lecture Halls
Capacity for 100 – 200 guests
Conference Rooms
Conference Room
Capacity for 10 – 30 guests
Computer Labs
Capacity for 24 guests
Lecture Hall
4|Page
Lecture Hall
Classroom
Computer Lab
Classroom
Summer Conferences
Butler University offers residence hall housing and meeting space to both on- and
off-campus groups for summer conferences and camps from Memorial Day
Weekend through the last full weekend in July.
Summer Conference housing accommodations will be provided in Residential
College Residence Hall (ResCo), an air-conditioned facility, or Schwitzer Residence
Hall, a non-air conditioned facility each located on the Butler Campus. Each facility
has double and single occupancy rooms.
5|Page
Housing Accommodations
Residential College
$60/room/night
 Suite style rooms, each with two twin beds and a shared
bathroom
 Air-conditioned facility
Schwitzer Hall
ResCo
$30/room/night
 Standard dormitory style set-up with a shared bathroom per
wing
 Non-air conditioned facility
Linen Rental
$15 per bundle
 One-time additional charge
 Each guest will receive (2) twin flat sheets, (1) pillowcase, (1)
mattress pad, (1) bath towel, (1) hand towel, (1) wash cloth,
(1) pillow, and (1) thermal blanket
6|Page
Schwitzer
Food Service
Catering
Butler University’s exclusive food service provider is ARAMARK. All food service
arrangements, including dining hall usage must be made through ARAMARK.
Stephanie Haggard, ARAMARK Catering Director, will handle any catering needs or those food
service concerns outside of the dining room. Stephanie may be reached at (317) 940-9764 or
by email at [email protected].
For more information, please visit www.butler.edu/catering.
Dining Hall
Jessica Jackson, ARAMARK Summer Camp & Conference Manager, may be reached at (317)
940-8021 or by email at [email protected].
Dining Room Summer Camps and Conferences Rates
# of Participants
Up to 50
51 – 100
101 – 200
201 – 300
301 and above
Full Day Rate
All (3) Meals
$27.50
$25.25
$23.75
$22.75
$22.00
Partial Day Rates
Breakfast Lunch
Dinner
$7.50
$8.75
$11.25
$6.25
$8.25
$10.75
$5.75
$7.75
$10.25
$5.50
$7.50
$9.75
$5.25
$7.25
$9.50
*Rates listed for 2013 and are subject to change without notification
Starbucks & C-Club
Starbucks is located in Atherton Union next to the Butler University bookstore. You’ll find a
variety of espresso beverages, coffees, hot chocolates and hot teas.
7|Page
C-Club Food Court is located in the lower level of Atherton Union. Enjoy a wide variety of
delicious food and snacks from a variety of popular stations.
*Limited summer hours
Services
Your event at Butler University includes the following complimentary services for an all-inclusive rental fee:
 Convenient and complimentary parking
 Unrestricted guest wireless access
 Butler University owned tables and chairs
 Room audiovisual including:
o PC computer cart with LCD projector and screen
o AV input (MP3 player)
o DVD Player
o Microphone
Insurance
 Certificate of Liability Insurance naming Butler University as an additional insured is required
 Sexual Abuse and Molestation coverage is required for groups hosting minors
8|Page
Contact
Thinking about hosting your seminar, conference, or summer camp at Butler
University? For additional information or to book a site visit, contact the Office of
Conferences and Special Events at [email protected] or (317) 940-9352. Or fill out our
online event form to request more information about our venues.
*Prices are subject to change without notification. Housekeeping and setup fees may apply. Prices do not
include 7% sales tax which will be added to the rental contract.
9|Page
Butler University
Office of Conferences & Special Events
4600 Sunset Avenue
Indianapolis, IN 46208
(317) 940-9352 | [email protected]
www.butler.edu/conferences-events
10 | P a g e