Brochure 2016.pub - KeyMedical Software

Looking for the right software vendor for your practice? Review this vital information IMMEDIATELY. The RIGHT DECISION will:  SAVE your practice time and money
 Help AVOID unnecessary hassles
 Positively affect staff PRODUCTIVITY and MORALE
The Complete Ophthalmology
Software Solution for
Your Practice
Offered Either on Your Server or in the Cloud
KeyMedical Integrated Software Suite
KeyMed® Practice Management
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All Patient Account Information Conveniently Located on One Screen
Electronic Remittance Advice – Automatic Posting
Comprehensive Reporting Including Data Mining and Account Analysis
Managed Care Administration
Financial Billing Management
Automated Collections for Both Patient and Insurance Balances
KeyMed® allows the user to accomplish
many tasks from the Appointment
screen including scheduling, rescheduling, blocking, template building and first
available search to name a few.
The patient’s entire account can be accessed from
a single screen by viewing our Patient Tree. Insurance cards, scanned documents, family billing information, insurance plans (active and inactive),
and all printed statements are available for the staff
to see by a single click of the mouse.
KeyScribe™ E-Prescribing
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Complete prescribing record accessible from anywhere via NewCrop™
NewCrop is a Surescripts® Gold Solution Provider for KeyScribe
Electronic prescription delivery via Surescripts
Electronic renewal processing
Messenger™ services, electronic faxing, and mail-order
Allergy, drug and pregnancy interaction review from First Data
Bank
Health plan repository of precise, patient-specific formularies for
covered patients from Surescripts Benefit
All-doctor drug history from Surescripts Prescription History
www.keymedicalsoftware.com
888-953-9633
KeyChart® Electronic Health Records
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KeyChart® 5.0 received ONC-ACB 2014 Certification for Meaningful Use
Designed by Ophthalmologists for Ophthalmologists
Comprehensive Ophthalmology Exam and Letter Templates Using Word®
Customizable for each Physician
Glaucoma Report with Glaucoma Meds, Procedures and Graph of Pressures
Patient Portal
Enhanced Drawing Tools
Equipment Interfaces (Visual Field, IOL Master, etc.)
ICD-10 with Crosswalk from ICD-9 Codes If Needed
KeyChart ® allows the user to easily draw findings as well as import digital images as attachments to the exam.
Your Glaucoma
patient’s progress will become easier to track
with our Glaucoma Analysis Report. Data
that is captured through your documentation
can include time of pressures, medications prescribed, tests performed, cup to disc ratio, etc.
KeyOptical® Inventory/Dispensing
KeyOptical® allows you to
finally have one system
that will help you manage
your optical inventory
with all your locations as
well as the point of sale
for all glasses and contact
orders.
ThisEHRModuleis2014EditioncompliantandhasbeencertifiedbyanONC‐ACBinaccordancewiththeapplicablecertificationcriteriaadoptedbytheSecretaryoftheU.S.DepartmentofHealthand
HumanServices.ThiscertificationdoesnotrepresentanendorsementbytheU.S.DepartmentofHealthandHumanServicesorguaranteethereceiptofincentivepayments.KeyChart5.0fromKeyMedical
Software,Inc.wasmostrecentlycertifiedonJuly28,2016withcertificateNo.14.04.04.1768.KeyC.51.1.1.160728forthefollowing:ModulesTested: 170.314(a)(1‐15);(b)(1‐5,7);(c)(1‐3);(d)(1‐8);(e)
(1‐3);(f)(3);(g)(2‐4) ClinicalQualityMeasurestested:CMS068v3;CMS069v2;CMS117v2;CMS131v2;CMS132v2;CMS133v2;CMS138v2;CMS142v2;CMS143v2;CMS155v2;CMS165v2;CMS167v2
Additionalsoftwareused:NewCrop,SurescriptsNetworkforClinicalInteroperabilityAdditionalCosts:Thiscertifiedproduct‐versionmayrequire,additionalcostsforthefollowingservices:Iftheclient
choosestheSoftwareasaServiceoption,therewillbemonthlyhostingfees,Monthlysoftwaresupportfee,whichincludesroutineupdatestothesoftware,Setup–one‐timefee,E‐Prescribing–monthlyfee
(§170.314(a)(1),§170.314(a)(2),§170.314(a)(6),§170.314(a)(7),§170.314(a)(10),§170.314(a)(15),§170.314(b)(3),§170.314(b)(4),§170.314(b)(5)(A)),Onlineportalserviceincludingsecuremessaging
–monthlyfee(§170.314(b)(1),§170.314(b)(2),§170.314(e)(1),§170.314(e)(2),§170.314(e)(3),§170.314(g)(2)),Registryreportingservice–monthlyfee,ProcessClinicalQualityMeasuresthrough
popHealth–(§170.314(c)(1),§170.314(c)(2),§170.314(c)(3))ContractualObligationsThiscertifiedproduct‐versionwillrequirethesigningofacontractwhenpurchasingtheproduct.Thetermofthe
contractwillvarybywhethertheSoftwareasaServiceoptionortheoptionforusinganin‐houseserverischosen.TechnicalorPracticalLimitations:Thiscertifiedproduct‐versioniscertifiedtoData
Exportcriteria§170.314(b)(7)andcangenerateasetofexportsummariesinrealtime.However,werequestthatthemassexportfunctionalityforDataExportbeusednomorethanonceevery24hoursto
ensureoptimalsystemperformance.
www.keymedicalsoftware.com
888-953-9633
KeyMed® Practice Management
Complete View of Patient Account from a Single Screen
Within KeyMed you
have easy access to
all portions of the
patients account
information all from
one place.
Patient Tree of Folders (see image)
Lists Last 10 Patients Accessed for Easy Reuse
Active and Inactive Insurance and Vision Plan Storage
Financial Management
Family Billing
Patient Recalls and Reminders
Extensive User Defined Security
Unlimited User Defined Fields
Appointment History
Electronic Claims Submission
Patient Statement History
MedMats – Your Important Information on Your
Dashboard at a Glance
Automated Eligibility Checking
Can Open Multiple Windows for Viewing Multiple Sections at One Time
Online Patient Portal for Registration and Appointments
Complete Patient Information from a Single Screen
Increase your Productivity. Your staff manages countless responsibilities each day. To help further increase their productivity,
KeyMed® Account Information Manager streamlines necessary tasks into one efficient, user-friendly and adaptable format to
manage all aspects of the patient account on one screen.
Streamline access to the patient information. With the Account Information Manager patient information is housed according to
provider, location, insurers, managed care visits, appointments, statements and multiple other criteria. All information is seamlessly integrated with the KeyMed scheduler document management system, advanced reporting toolset and financial management
in order to view modify and analyze patient information from a single screen.
KeyMedical’s Appointment Scheduler
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Schedule Appointments by Physician, Location, Appointment Type and/or
Equipment in your office
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Color Coding and Visuals allow at-a-glance views
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Appointment Finder, Over-Book and First Available Search Capabilities
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Schedule Templates Customized for your Physician’s Unique Schedule
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Automated Patient Appointment Reminder Capability with Various Reminder Systems
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Physician’s Day or Week at a Glance
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Custom Appointment Reasons
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Temporary Patient Registration
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Override or Lockdown Template
Get a quick overview of your month—on what days
you are scheduled and how busy each day is with our
monthly overview calendar.
www.keymedicalsoftware.com
888-953-9633
Customizable Schedules for Your
Physicians
The KeyMed® Scheduler is the most flexible,
user-friendly and efficient scheduling system
available today. Schedule by multiple selection
criteria. The scheduler, which is color-coded by
resource and location allows your staff to
quickly identify where and when each physician
is working on any given day. KeyMed allows
the user to view multiple resources on one
screen to compare calendars and reschedule
appointments quickly and efficiently, minimizing any inconvenience to patient and staff.
The KeyMed Managed Care Interface prompts
the user whenever a referral is required for a
patient. Information is entered prior to the
patient’s arrival — time and frustration for
your patient and staff are significantly reduced.
The First Available search feature allows your
staff member to provide a patient with an appointment that most accommodates his or her
schedule. It allows searches by physician, location, appointment type, day of the week, date
or even a specific time.
You can quickly view multiple schedules side-by-side for your practice. Then by simply
double or right clicking the appointment slot, KeyMed® will allow the user to easily
schedule an appointment. By using the hover text feature, the scheduler will allow the
user to view the details of the appointment (i.e., appointment reason, co-pay, appointment notes).
Billing and Claims Processing
ICD-9 to ICD-10 Crosswalk
Post Charges, Payments and Adjustments at
the Individual Charge Level
Post Charges from Superbills Easily
Electronic Remittance Advice (ERA)
Electronic Claims Filing
Easily Refile Claims by a Simple Checkbox
Track Claims Filing History
Customize Charge Entry Screen by User
Automatically Bill Patient after Insurance
Payments
Automatically Bill Secondary Insurance
Automatically Distribute Payments for Line
Item Posting
Tracking of Promise to Pay Agreements.
Online Insurance Collections with Drill
Down Capabilities
Don’t want to do the billing? Ask us about
Revenue Cycle Management (RCM)? We can
do your billing and collecting more efficiently
and with less cost than doing it in-house.
Simplify Accounts Receivable
Billing can be as unique as the individual who manages it. KeyMed® posting allows your
staff to post charges, payments and adjustments multiple ways — visit/transaction, bulk
or line item. From the EHR the charges will appear in the Inbound Queue.
Visit/Transaction posting allows the user to post charges, payments and adjustments
from the same screen with a patient tree view (see figure above). This screen allows
for easy access to patient information (i.e., insurance information/copays, etc.).
Bulk Posting provides the ability to use only the keyboard to post charges from a stack
of superbills.
Line Posting allows you to quickly enter insurance payments from your EOBs.
Inbound Queue brings in charges from KeyChart EHR electronically but still allows
your billers to verify the CPT, diagnosis codes and insurance information..
The KeyMed posting section also offers automated features that you define. These features include timely insurance filing, re-filing, automated posting of co-pays and autodistributing payments across visits.
www.keymedicalsoftware.com
888-953-9633
Many Reporting Options to Provide You with the Information You Want
The balance between patient healthcare and successful management of your practice’s business are two priorities you strive for everyday. Understanding trends in your practice from procedure counts to insurance payment analysis can help complete a broader
view of your business to allow for necessary decisions on scheduling and staffing.
With KeyMed’s® advanced reporting tools, you have the ability
to quickly analyze information specific to your practice. There
are 70+ standard reports available with KeyMed that allow you
to enter multiple selections and save the defaults you want for
easy reuse. Reports can be selected to be sent to the archive, file,
printer or screen. They can be run immediately or queued to run
on a certain date and time.
Account Analysis allows user to combine data from patient
account information, appointments and visits to create reports, letters, labels and envelopes. Users can save jobs to run
them again in the future. Users can produce letters, patient
reminders, envelopes, labels, reports or export the file to Excel.
Our Online Analytic Processing,
OLAP, is a software application for in
-depth reporting and data mining. By
pulling in specific pieces of data from
your practice’s database you can visualize trends over days, months and years.
Each report can be quickly exported to
Microsoft’s Excel program for easy
graphing. This allows your physicians
to have the visuals they appreciate.
If these reporting options aren’t
enough, we can have custom
queries written just for you.
www.keymedicalsoftware.com
888-953-9633
KeyChart®
Electronic Health Records
Exclusively for Ophthalmology
Complete Exam Entry
Equipment Interfaces that include but
are not limited to:
OCT
HRT
Autorefractors
Autolensometer
IOL Master
Visual Field
Complete Exam Entry
KeyChart® is a state-of-the-art Electronic Health Records (EHR) software
package designed exclusively for ophthalmologists. KeyChart has been written
in the latest Microsoft development tools and utilizes Microsoft's SQL database. With these technologies behind our software you can be assured that the
system will function well within your practice no matter the size.
Ophthalmology Exam Templates Provided for Your Physicians
Drawings Specific to Ophthalmology
Intraocular Pressure Trends to Easily
Track Your Glaucoma Patients
KeyChart comes preloaded with ophthalmology specific exam templates that
can quickly and easily be customized to fit each physician in the practice. Just
as there are no two people alike, we know and understand that there are no two
Ophthalmologists who practice medicine in the same way. This is why KeyMedical has designed our software to fit each physician uniquely.
KeyMedical Software’s KeyChart® 5.0 receives
ONC-ACB 2014 Certification
07102014-2342-1
Electronic Consent Forms
Referral Letters
E-Prescribing
Patient Education Material
Document Imaging
Lab Results Entry
Patient Tracking
Interfaces with Microsoft Word® so that
Your Documents Look Elegant and
Professional
Auto-coding Option for Eye Codes and
E&M Codes Using EyeCOR Coding
Patient Portal for Medical Record Information You Want Your Patients to
See—Meaningful Use Compatible
ICD-9 to ICD-10 Crosswalk
Interfaces with the IRIS Registry
Use KeyChart on your iPad®, Surface™,
laptop or desktop computer, whatever
suits your needs
Give yourself the flexibility to have access to all your
patient charts remotely.
ThisEHRModuleis2014EditioncompliantandhasbeencertifiedbyanONC‐ACBinaccordancewiththeapplicablecertificationcriteriaadoptedbytheSecretaryoftheU.S.DepartmentofHealthand
HumanServices.ThiscertificationdoesnotrepresentanendorsementbytheU.S.DepartmentofHealthandHumanServicesorguaranteethereceiptofincentivepayments.KeyChart5.0fromKeyMedi‐
calSoftware,Inc.wasmostrecentlycertifiedonJuly28,2016withcertificateNo.14.04.04.1768.KeyC.51.1.1.160728forthefollowing:ModulesTested: 170.314(a)(1‐15);(b)(1‐5,7);(c)(1‐3);(d)(1‐
8);(e)(1‐3);(f)(3);(g)(2‐4) ClinicalQualityMeasurestested:CMS068v3;CMS069v2;CMS117v2;CMS131v2;CMS132v2;CMS133v2;CMS138v2;CMS142v2;CMS143v2;CMS155v2;CMS165v2;
CMS167v2Additionalsoftwareused:NewCrop,SurescriptsNetworkforClinicalInteroperabilityAdditionalCosts:Thiscertifiedproduct‐versionmayrequire,additionalcostsforthefollowingser‐
vices:IftheclientchoosestheSoftwareasaServiceoption,therewillbemonthlyhostingfees,Monthlysoftwaresupportfee,whichincludesroutineupdatestothesoftware,Setup–one‐timefee,E‐
Prescribing–monthlyfee(§170.314(a)(1),§170.314(a)(2),§170.314(a)(6),§170.314(a)(7),§170.314(a)(10),§170.314(a)(15),§170.314(b)(3),§170.314(b)(4),§170.314(b)(5)(A)),Onlineportal
serviceincludingsecuremessaging–monthlyfee(§170.314(b)(1),§170.314(b)(2),§170.314(e)(1),§170.314(e)(2),§170.314(e)(3),§170.314(g)(2)),Registryreportingservice–monthlyfee,Process
ClinicalQualityMeasuresthroughpopHealth–(§170.314(c)(1),§170.314(c)(2),§170.314(c)(3))ContractualObligationsThiscertifiedproduct‐versionwillrequirethesigningofacontractwhen
purchasingtheproduct.ThetermofthecontractwillvarybywhethertheSoftwareasaServiceoptionortheoptionforusinganin‐houseserverischosen.TechnicalorPracticalLimitations:This
certifiedproduct‐versioniscertifiedtoDataExportcriteria§170.314(b)(7)andcangenerateasetofexportsummariesinrealtime.However,werequestthatthemassexportfunctionalityforData
Exportbeusednomorethanonceevery24hourstoensureoptimalsystemperformance.
www.keymedicalsoftware.com
888-953-9633
Now is Finally the Time to
Implement an Ophthalmic EHR in Your Practice
KeyChart® provides comparable efficiency gains for the clinical side of your practice that your Practice Management System has
proven to provide for the administrative side. Today your staff would find it difficult to function without your Practice Management System. We have found that offices quickly feel the same way about their Electronic Health Records System once it has been
implemented. Comments that we often hear are:
“What took us so long to do this!”
“We would never go back to documenting on paper.”
“We are definitely a more efficient practice.”
KeyChart® allows you to quickly
document findings by a single
mouse click or the touch of a
stylus pen. Physicians can also
create drawings by dragging in
pathology stamps that will be
saved within the exam summary
for complete documentation of
the physician’s findings.
Based on the exam documentation created by the technician and physician, KeyChart® powered by Nteon’s EyeCOR will
recommend the appropriate eye code and E&M code for the visit. This will keep the practice from under coding exams. "A
review of 60,000 audits of physician billing records conducted by the American Academy of Professional Coders (AAPC)
client services division in 2012 found that 37% of the records either were undercoded or underdocumented, equating to an
average of $64,000 in foregone or at-risk revenue per physician." 1
View Test Results from within KeyChart®
KeyChart® can connect with your diagnostic equipment and laboratories to
bring in test results automatically.
___________________________________________________________
Bendix, MA J Cracking the code: Top strategies for selecting appropriate E/M levels and documenting patient care, May 25, 2013. http://
medicaleconomics.modernmedicine.com/medical-economics/news/cracking-code
www.keymedicalsoftware.com
888-953-9633
A System Designed for Ophthalmology by Ophthalmologists
Each physician can continue to do exams as he/she has always done. KeyChart® has enough flexibility to improve the way physicians’
document, but not too much that they feel as though they have to program the system before it is ever used.
KeyChart will not only completely eliminate the chance of losing paper charts, but also automates the day in and day out duties such
as prescription refills, referral letters, coding, transcription, etc. As a result of these time savings, we have seen practices actually adding patients to the schedule and making decisions on what to do with the extra space that has been created by not having paper
charts to store. These are real benefits from real ophthalmology practices!
KeyChart’s Patient at a Glance screen is designed to give you a quick overview.
A red box around the patient’s photograph indicates that not all patient
demographic information
has been entered for
Meaningful Use. A green
box indicates all data has
been entered.
A list of documents
within the patient’s
chart
The red color shows this
document needs the physician’s attention
View multiple images simultaneously
The patient at a glance screen provides doctors with a quick overview of history for problems,
chief complaints, medical history, medications, allergies, CPT codes, new medications, insurance, images and other documents.
www.keymedicalsoftware.com
888-953-9633
The Benefits You Can Have By Using an
EHR In Your Practice
Increased Profit Margins
Increased Revenue
Increase in Staff Productivity
Consistency Throughout Practice
Better Patient Care
Reduced Space Taken By Paper
Charts
Remote Access to Charts
Improved Documentation
KeyChart® interfaces with your autorefractor as well as
your lensometer. This allows for quick, easy and errorfree documentation.
E-Prescribing
Meet Meaningful Use
Avoid Penalties
Use the IRIS Registry
NO MORE LOST CHARTS!
The IOP Report will give the Physician a quick reference
to the history of the patient’s pressures, cup to disc ratio,
visual acuity, procedures, tests, and medications.
www.keymedicalsoftware.com
888-953-9633
KeyOptical ® Inventory/Dispensing
KeyMedical software has rounded out its software offering for our clients.
Along with providing our clients a state of the art electronic medical records and practice management system, KeyMedical also offers KeyOptical®, our optical inventory package.
As you can see below, KeyOptical is a very easy system to read and understand. With the help of our clients we have developed a system that will
work the way your optical shop works.
KeyMedical has capitalized on Microsoft’s .NET framework. This will
help ensure that your practice is always at the leading edge of technology.
Quickly
add tints,
coatings
and upgrades to
any lens
order.
KeyOptical® allows your optical shop to order,
charge and dispense from a single software application.
The system can calculate your discounts and sales
tax.
KeyOptical® gives your practice the benefit of using the FRAMES database. This allows for quick and easy inventory tracking
using manufacturer UPCs with our wireless bar code scanner.
Obtain membership information, get authorizations, send claims and order through Eyefinity by entering the data only once in
KeyOptical.
Place orders to VisionWeb labs without data reentry. Most spectacle lens laboratories are connected suppliers with VisionWeb.
Also send orders to Eyefinity for VSP.
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Order Entry
Order Tracking
Wireless Bar Code Inventory Scanning
Point of Sale Scanning
Inventory Management
Fully Integrated Billing
Integrated with FRAMES database
Bar Code Labels
Comprehensive Reporting
Rx Comes from KeyChart® EMR
Eyefinity Integration
VisionWeb Integration
Frames
Lens Blanks
Contact Lenses
IOLs
Miscellaneous
Users can quickly
and easily find if a
frame is in stock
from any location.
KeyOptical® utilizes bar coding
functionality to
help the practice
ensure that the
inventory count is
up-to-date.
Calculate both costs and retail prices using your formulae at the press of a button.
www.keymedicalsoftware.com
888-953-9633
CRITICAL
Mistakes to avoid when
selecting the right software
1. Not choosing a vendor that offers ophthalmic- specific software
If the software isn’t tailored for ophthalmology, you may not have the option to choose OD or OS in your EHR. You
likely wouldn’t be able to easily enter refractions and visual acuities. You likely wouldn’t have a graph of your intraocular pressures. You may not even have the ability to draw.
2. Not choosing software that is ONC Certified to the 2014 Edition of Health Information
Technology
If your EHR software is not ONC Certified HIT 2014 Edition, you will not be able to meet Meaningful Use for 2016 and
2017. This means you will automatically be taking the Medicare penalty. You would not be able to file your PQRS from
your EHR.
3. Not choosing a vendor with US-based support and training employees
If your software vendor is trying to save money by employing overseas contractors to answer your telephone questions,
they may not understand your questions and may not be able to provide answers in a timely manner. If the vendor
chooses to use outside contractors for training, your training experience may be a waste of time and money if the contractor isn’t knowledgeable in the software or if your pre-installation information isn’t passed to that person. Even if the contractor knows the software and receives your pre-installation information, you will likely never get to speak with him
again after your training. You want trainers who will be available post training to answer questions.
4. Not seeing a full demonstration of the software
The best way to know what the software will do for you is to see a demonstration of the software you are interested in
performed by a knowledgeable employee. Ask all of your questions. If there are functions your present software does,
ask to see how this software performs like tasks. Don’t assume that just because your present software offers this feature
that the new one automatically will. A good vendor will welcome your questions and will want you to feel comfortable
with the software before you buy.
5. Not obtaining a complete quote before purchasing
A reputable vendor will provide a proposal showing you what software, hardware (if applicable), training, and support
you will receive for your money. They will be able to answer your questions about what kind of hardware you need and
what hardware you can use that you already have. They will be able to answer your questions about what kind of Internet
connection you will need.
Even if you decide not to choose KeyMedical Software, please don’t make the
same mistakes these practices made...
www.keymedicalsoftware.com
888-953-9633
Don’t gamble with your practice!
These problems are all too common...
Problem:
The vendor you chose didn’t create a good conversion and implementation plan for your practice’s specific needs.
Cause: The vendor’s implementation staff did not spend time talking with you
to determine your needs. They didn’t prepare to obtain data from your previous
vendor in a timely manner. They didn’t prepare interfaces and connectivity prior
to your training. Your practice wasn’t signed up with the clearinghouse so you
could send your claims in a timely manner.
Result:
Your data isn’t converted on time to be put into your new system.
Internet and hardware aren’t in place when you need them. Claims aren’t being
paid because you aren’t signed up with the clearinghouse. Money isn’t coming in.
Disaster!
How to prevent this:
Question your vendor of choice on their implementation process. Talk to references on how their implementation was handled. If
you have chosen a vendor and this process doesn’t seem to be going right, and if
you can’t get answers that satisfy you that the process can get on track, check into
cancelling this purchase.
Problem: Unrealistic expectations from the salesperson
Cause: The salesperson didn’t spend the time to show you what the software
does and doesn’t do. Instead, the salesperson answered your questions with answers
like, “Now you would expect good software to do that, wouldn’t you?” He didn’t
tell you or show you how the software performed the feature you asked about, but
he led you to believe that his software did what you wanted.
Result: You didn’t receive the important features and services you expected.
How to prevent this: Ask to be shown how a feature works. Most fea-
tures can be demonstrated, but some features such as sending claims to a clearinghouse or posting ERAs probably can’t be demonstrated. Ask references about
these features.
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Our trainers will work with you to tailor the system setup and training to your needs.
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Our EHR software is certified so you can qualify for the EHR Incentive Program (Meaningful Use).
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We will provide you with an itemized proposal so you know exactly what is included and won’t have unpleasant surprises.
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Our trainers have years of experience teaching clients how to successfully implement our software to insure your success.
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Our developers have a great deal of experience in bringing in data from other systems so that you have it on time and correct.
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We have support staff available to answer any questions that come up once the onsite training concludes.
We stand behind our software, installation, training and support.
Please don’t hesitate to call our references to verify this.
www.keymedicalsoftware.com
888-953-9633
The Choices You Make Today May Have
Unwanted Consequences Tomorrow.
Software for ophthalmologists is a competitive business, and of course we would love to add you to our list of happy clients. We
have been in business since 2002 and have heard numerous testimonials from our clients. We’ve also heard good reviews from people who went with other companies.
Unfortunately, what is all too common are the horror stories of practices that made the costly decision to move forward with other
vendors only to find themselves with a mess on their hands. This is why it’s important to really look into the vendor you intend to
use.
To protect yourself from doing business with vendors that give our industry a bad name, please review the facts outlined below:
FACT
 KeyChart EHR is ONC-ACB certified for 2014—what you need to meet Meaningful Use in 2016
and 2017.
FACT
 All KeyMedical trainers are US-based.
FACT
FACT
Elizabeth (Liz) Parrott
Administrator
Raleigh Ophthalmology
ASOA President
2013—2014
 You can verify this for us and any other software vendors by going to the http://oncchpl.force.com/
ehrcert website.
 They aren’t fly-by-night, outside sub-contractors who don’t know the software and aren’t prepared
for your installation like some vendors use.
 Your phone calls and emails are answered by responsive support staff members from our offices
near Indianapolis, Indiana.
 Our staff speak your language and understand your ophthalmology practice’s needs unlike some
vendors with call centers outside the US.
 Our software is designed for ophthalmologists with direction from ophthalmologists. Our EHR
handles ophthalmic drawing templates, interfaces with your ophthalmic equipment, handles OD,
OU,OS with ease, and provides IOP graphs. Our software correctly handles claims, eligibility,
patient portal and referrals in and out of your practice. Our point-of-sale optical shop software can
handle your glasses, contact lenses and other items sold in your optical shop.
 Software not designed for ophthalmology may not properly handle left and right eyes. It is
unlikely that it can deal with refractions and intraocular pressures. Interfacing with your ophthalmic diagnostic equipment is unusual. Forget about graphing your IOPs, and optical shop software
is non-existent.
At Raleigh Ophthalmology, we use KeyMed for our practice management software. It has
served us well since 2007—scheduling is quite simple and billing works well with payments
received timely. It has customizable reports that capture data in different formats. We added
KeyChart (EMR) in 2008. One feature we like a lot is the ability to customize templates
based on the sub specialty aspects of our practice. We can also make changes on the fly
which reduces the need to call support. We have had technicians join us from other practices with EMR who have remarked how much they like our EMR due to the design and ease
of use. It is a certified EMR and we have been able to attest each year for Meaningful Use.”
-Liz Parrott
www.keymedicalsoftware.com
888-953-9633
20 Point Quality Control Checklist
Protect yourself! Here are vital questions to ask.
Selecting the right ophthalmic‐specific software for your practice can be time‐consuming and confus‐
ing. To help you make the right choice for your practice, we provide you with the following checklist. Feature
Is the software ophthalmic‐specific? Does the vendor offer onsite training? Does the vendor offer free webinar training after implementation? Does the vendor offer toll‐free support? Does the vendor offer prompt responses? Are the vendor's support staff US‐based employees and not outside con‐
tractors? Does the software run in the Cloud if you prefer? Does the software run on your own in‐house server if you prefer? Can you view and enter data through the software on an iPad, tablet or computer of your choice? Are appointment templates customizable? Can you schedule appointments as far into the future as you want? In addition to electronic claims does the vendor offer automatic posting of Electronic Remittance Advice? Does the vendor offer automated eligibility checking? Does the vendor offer integrated optical shop software? Is the Electronic Health Records software ONC‐ACB 2014 Certified? Does the EHR interface with the IRIS Registry? Does the vendor offer Meaningful Use monitoring? Are exams easily customizable by you or your staff members so calling the vendor and possibly paying for customization isn’t required? Does the vendor offer twice annual users’ groups so you can meet and talk with other ophthalmologists and their staff members to get the most out of your system? Does the vendor offer Revenue Cycle Management (RCM)? KeyMedi‐
cal Soft‐
ware, Inc.
Yes
Yes
Yes
Yes
Yes
Vendor 2
Vendor 3
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Certainly on one page we cannot list every feature you might want, but this checklist will help you narrow your choices. For a free, comprehensive checklist go to www.keymedicalsoftware.com/free‐ebook. You’ll receive not only checklists but also a complete “how to” manual called, What Most Software Vendors Don’t Want You to Know—Selecting and Implementing the Right EMR, Practice Management of Optical System for Your Ophthalmol‐
ogy Practice: A Step by Step Guide. Do you want some help figuring out which software is right for you? Call Key‐
Medical Software at 1‐888‐953‐9633 for a free consultation. Let us focus on your computer software issues so you can focus on your patients.
www.keymedicalsoftware.com
888-953-9633
Contact Us Today for a
Free Demonstration for
You and Your Staff.
Competitive Price Match
GUARANTEE
KeyMedical Software is committed to delivering the highest quality software, training
and support to you. As a part of this commitment, we understand that price is often an
important factor when choosing a vendor. This is why we offer a Competitive Price
Match Guarantee! If you have proof of pricing for a comparable system, we will meet
or beat that price. (May not be combined with any other discounts or offers.)
1700 North Lebanon Street — 1-888-9KeyMed
Lebanon, Indiana 46052 — (1-888-953-9633)
[email protected] — www.keymedicalsoftware.com
ThisEHRModuleis2014EditioncompliantandhasbeencertifiedbyanONC‐ACBinaccordancewiththeapplicablecertificationcriteriaadoptedbytheSecretaryoftheU.S.DepartmentofHealthand
HumanServices.ThiscertificationdoesnotrepresentanendorsementbytheU.S.DepartmentofHealthandHumanServicesorguaranteethereceiptofincentivepayments.KeyChart5.0fromKeyMedical
Software,Inc.wasmostrecentlycertifiedonJuly28,2016withcertificateNo.14.04.04.1768.KeyC.51.1.1.160728forthefollowing:ModulesTested: 170.314(a)(1‐15);(b)(1‐5,7);(c)(1‐3);(d)(1‐8);(e)
(1‐3);(f)(3);(g)(2‐4) ClinicalQualityMeasurestested:CMS068v3;CMS069v2;CMS117v2;CMS131v2;CMS132v2;CMS133v2;CMS138v2;CMS142v2;CMS143v2;CMS155v2;CMS165v2;CMS167v2
Additionalsoftwareused:NewCrop,SurescriptsNetworkforClinicalInteroperabilityAdditionalCosts:Thiscertifiedproduct‐versionmayrequire,additionalcostsforthefollowingservices:Iftheclient
choosestheSoftwareasaServiceoption,therewillbemonthlyhostingfees,Monthlysoftwaresupportfee,whichincludesroutineupdatestothesoftware,Setup–one‐timefee,E‐Prescribing–monthlyfee
(§170.314(a)(1),§170.314(a)(2),§170.314(a)(6),§170.314(a)(7),§170.314(a)(10),§170.314(a)(15),§170.314(b)(3),§170.314(b)(4),§170.314(b)(5)(A)),Onlineportalserviceincludingsecuremessaging
–monthlyfee(§170.314(b)(1),§170.314(b)(2),§170.314(e)(1),§170.314(e)(2),§170.314(e)(3),§170.314(g)(2)),Registryreportingservice–monthlyfee,ProcessClinicalQualityMeasuresthrough
popHealth–(§170.314(c)(1),§170.314(c)(2),§170.314(c)(3))ContractualObligationsThiscertifiedproduct‐versionwillrequirethesigningofacontractwhenpurchasingtheproduct.Thetermofthe
contractwillvarybywhethertheSoftwareasaServiceoptionortheoptionforusinganin‐houseserverischosen.TechnicalorPracticalLimitations:Thiscertifiedproduct‐versioniscertifiedtoData
Exportcriteria§170.314(b)(7)andcangenerateasetofexportsummariesinrealtime.However,werequestthatthemassexportfunctionalityforDataExportbeusednomorethanonceevery24hoursto
ensureoptimalsystemperformance.