Presentation - Village of Sedley

2015 Sedley Rate Payer’s
Meeting
THURSDAY, MAY 21ST, 2015
SEDLEY GYM HALL
Agenda
6:30
Welcome!
6:45
Supper by Wild Thyme Catering
7:30
Welcoming Remarks
Mayoral Address
Functional Area Reports
Strategic Planning Update
Ground Rules

We will take any questions you have during and after the Strategic
Planning Update.

We have DOOR PRIZES!!! You must be present to win.
Your Village Council

Mayor - Bryan Leier

Deputy Mayor – Gerard Parent

Councillors -
Shawn Forbes
Mervyn Klein
Alan Currie
Donald Baker
Mayor – Bryan Leier

On council for almost 25 years!

Mayor for the last 7 years

Active in our community – Sedley Fire Department, Gym Hall Board,
Sedley Gym Hall/PVSD Joint Use Committee, chair of Parks &
Recreation, member of Sedley Country Convenience Board of
Directors

Director on the Canadian Mental Health Association, Chair of
Finance committee, Director for Sask Apprentice & Trade Board
(SADA Rep), Director for Sherwin Williams Canada Industry Analyst
Board, member of SGI Auto Industry Technical Board

Bryan’s wife Rose is a nurse in Regina. They have 3 children and 3
grandchildren

For the past 12 years, Bryan’s been the manager at the Body Shop
at Bennett Dunlop Ford
Deputy Mayor – Gerard Parent

Been on council for 9 years

He is a member of the Library Board, Secretary/Treasurer/Purchaser
for Sedley Rink Board, member of the Board of Directors for Sedley
Country Convenience and a member of the Sedley Gym Hall/PVSD
Joint Use Committee

Attends RCMP planning sessions annually

Between Parent Enterprises, his business, and doing minutes, books,
purchasing and other duties for the above, spare time is spent have
a beer in ‘My Little Mexico’, his shop after work. Over the past year,
his granddaughter has been a major focus in his life.
Councillor – Shawn Forbes

Been a member of council for 9 years

Manager of Canpulse Foods Vigro Division

Member of the Sedley Gym Hall Board, Chair of Sedley First
Responders

Shawn helps out at the Sedley Library and Sedley Rink

Shawn curls in the winter, plays ball in the summer; likes to camp
and spend time with his family.
Councillor – Merv Klein

Been on council for 6 years

Merv was born and raised in Sedley

Owner of M&D Trenching

Previously worked for the RM of Francis

Merv and his wife Donna have 3 grown daughters, Denise, LeeAnn
and Tammy
Councillor – Alan Currie

Been on council for 3 years

Alan grew up near the town of Penzance where his family farmed, but
eventually moved to Regina. His family moved to Bangladesh for 2
years, after which they returned to Regina. Alan completed high
school in Regina and then attended the University of Regina majoring in
Chemistry.

Alan works for SaskTel as a Trunking & Switching Technician.

He is a member of the Sedley Fire Department.

He’s married to Amanda and they have two children.
Councillor – Donald Baker

Been on council for 2 years

Donald was born and raised in Sedley.

Owner of D & B Trucking providing grain and fertilizer services in
Saskatchewan, Manitoba and Alberta

Donald is an active member of the Rink Board, coaches the Junior
Novice Rebels hockey team and is a representative on the Quad Town
Minor Ball committee.

Donald enjoys camping, golfing, hockey and family time.
Functional Areas

We will be following the functional areas as indicated on the
financial statements.

The financial statements pictured in this presentation are the final
documents and will be available on our web site or at the Village
Office.

Function areas are as follows:

510 – General Government

520 – Police Services

530 – Transportation Services

540 – Environmental Health Services

560 – Planning & Development

570 – Recreation & Culture

580 - Utilities
510 – General Government


Effective July 1st, Office hours will change to summer hours

Monday & Tuesday – 9:00 AM – 5:00 PM

Wednesday – 9:00 AM – 4:00 PM
Reminder the Office accepts online payments for water/sewer &
taxes. On our web site, you can also make payments using your
credit card. We also accept e-Transfers.
510 – General Government

Two tools we use to ensure things get done on schedule and in a
timely manner are our Action Log and Action Plan.

The Action Log items are typically day-to-day tasks and items
identified at a Council meeting.

The Action Plan contains items that need to be completed by a
certain date and are done on a regular basis.

Standard Operation Procedures (SOPs), policy statements are in
place for consistency in delivery of services

Maintenance schedules in place for equipment (tractor, grader,
etc.)
510 – General Government

In 2014, there were 67 action items opened on our action log…all of
which have now been closed except for 5.

This ensures things are not forgotten and that we are held
accountable for discussions at each meeting.
510 – General Government

A snap shot of our Action Plan:
510 – General Government

Chief Administrative Officer – Samantha Gillies

Sam and her husband operate a cattle farm just east of Tyvan

Over the next few years she will be transitioning to their new home at
Katepwa Beach

Enjoys golfing, camping, fishing and spending time with her family

Sam has 2 daughters Ally & Jaydene and last year welcomed her first
grandbaby, Claire
510 – General Government

Property Tax Update

There will be an incremental property tax increase in 2015.

Mill rate is set at 4.35 mills – same as last year

Base Tax is $725 – up from $675. A base tax ensures that every property
pays the same amount for services it uses, snow removal, garbage pickup, fire protection, police protection, etc.

Minimum tax is $150 – up from $125, this applies to vacant lots
510 – General Government

Many of you would have noticed a Library levy of $36 on your taxes.
This levy was implemented to off set the costs of the Sedley Branch
Library.

With a reduction of volunteers, it’s becoming more & more
challenging for our community volunteer boards to raise enough
funds to continue offering the programs and services we value in
our community.

We’ve amended the library levy to the Sport, Culture & Recreation
levy. Funds collected with this levy will be shared with the different
boards such as Sedley Gym Hall, Sedley Rink, etc. on an as needed
basis.

On your 2015 tax notice, the Sport, Culture & Recreation levy will be
$80.
New Village Sign

The sign is now almost complete!

All that’s remaining to landscape with trees and shrubs. SSAY Green
Committee will be purchasing and planting the trees and shrubs.
Projects Completed in 2014

Ditch sculpting initiative – Phase II

Spray Grass initiative

Empty building behind new shop was demolished

Launched the Sedley Facebook page

Implemented e-mail notification of emergency situations (power
outage, water outage, etc.)

Planted trees in New Subdivision

Approximately 12 tonnes of scrap metal was removed from
landfill

Switched to Connect Energy, a supplier of natural gas
Projects Completed in 2014

Upgraded office computer equipment

New lawn tractor

Updated our Emergency Measures Plan. Jacques Poissant is our
EMO Coordinator. This plan is a legislated requirement for all
municipalities.
Looking forward to 2015

Phase III of the Ditch Sculpting Initiative will begin this week.
Assiniboia Avenue (Rink Road) will be completed from Martin Street
to the Church and all of Glenn Street will be completed. There will
be other areas that will be reviewed as well.

Water Treatment Plant Upgrade & Lagoon Expansion – both of these
initiatives will be discussed in more detail later in this presentation

Resurfacing the tennis court as well as repairs to cracks and heaves
in Railway Avenue (AKA the Service Road)
520 – Protective Services

An annual grant of $7,000 is allocated to the Fire Department to
assist with operations and training costs.

In 2014 the Village also spent approximately $6,600 on other
operating costs such as power, heat, insurance and miscellaneous
repairs.

The Fire Department received a grant from Alliance Pipeline for the
purchase of new turnout gear

Members of the Sedley Fire Department are Justin Aspelieter,
Andrew Baker, Carter Baker, Dion Baker, Alan Currie, Shawn Forbes,
Bryan Leier, Karen Leier, Len Parker, Rylan Parker, Sue Parker, Dan
Perras and Kathleen Shewfelt
520- Protective Services

With the events that occurred in Francis, we’d like to assure Sedley
that our fire team is well equipped, trained fire team

There are 15 hydrants in Sedley – all are tested twice a year to ensure
functionality and repaired as necessary

In the last 3 years Sedley has invested over $75,000 in the Fire
Department (equipment and training)

From 2012 to 2014 our fire team has responded to 5 MVAs and 9 fires –
one of which was in the Village

Fire Protection Bylaw/Agreement with RM of Francis

Len Parker is our fire chief. We would like to thank him and his team
for its dedication to keeping our community safe.

The Fire Team is always looking for new members. If you are
interested in being a volunteer fire fighter, contact Len Parker or
Samantha Gillies.
520 – Protective Services

We work closely with the RCMP – Fillmore Detachment to enforce
bylaws and keep our community safe.

We receive monthly statistics on police activity in our area

In the month of April 2015 there were 176 reported incidents. The most
common violations were speeding violations (76). There was an
increase of incidents over last April, mostly related to traffic violations.

Fillmore Detachment has a full complement of staff, so you will see an
increased police presence in the village and surrounding communities
520 – Protective Services

Sedley 1st Responders is another critical volunteer organization in our
community.

1st Responders are trained for all types of medical and trauma
emergencies.

Made up of a group of volunteers, so we cannot guarantee
response to every 911 call.

Members of your 1st Responder team are Shawn Forbes, Shauna
Forbes, Dion Baker, Sue Parker, Sabrina Gulka, Donovan Haus

Contact Shawn Forbes or Samantha for more info on becoming a
member
530 – Transportation Services

Public Works Foreman – Al Irvine

Al and his wife Patti have lived in Sedley for 17 years

They have 3 kids – Jason, Danny and Nicole

Al has worked for Sedley for 3 years

Al enjoys hunting for big game, camping, golf and sitting around a
camp fire having a couple of drinks
530 – Transportation Services

We are very happy to announce that effective June 4th, 2015 Al
has completed his Class 1 Water & Wastewater System courses
and is now certified Operator # 2359 for Class 1 Water &
Wastewater Systems through the Operator Certification Board –
Congrats Al!

Al also completed his Confined Space training which is an OH&S
requirement for equipment operators. We also implemented a
confined spacy policy.

Al also attended many training workshops during the
course of the year. On-going training is a requirement
for all operators.
530 – Transportation Services

We have hired Assistant Foreman to work with Al this summer.
Anticipated start date is June 1st.
540 – Environmental Health Services

We currently have the only landfill in the RM of Francis that
accepts all household garbage and other permitted refuse. We
are inspected quarterly by the Ministry of Environment and are
pleased to say we have been reissued our Permit to Operate

Landfill hours are as follows:

Beginning May 20th the landfill is open Wednesday’s from 6:00 PM –
9:00 PM and every Saturday from 9:00 AM – 2:00 PM

No change in the cost associated with taking loads to the landfill

Our Annual Village Clean Up Day (NKA Free Dump Day) was held
on May 16th, over 77 loads were taken to the dump!

There will be Free Dump Night on Wednesday, May 27th from 6
pm to 9 pm
540 – Environmental Health Services

As reported last year, with the successful launch of single stream
curbside recycling in August 2013 we continue to reduce the
amount of waste routed to our landfill..

Loraas Disposal increased the recycling rate effective January 2015.
The new monthly cart fee is $6.55/month/cart. As a result, we have
increased the cost to residents from $4 to $5/month. This is effective
April 2015 and you will notice the increase on your next utility billing.
560 – Planning & Development

The vacant lots on the corner of Prairie Avenue and Martin Crescent
have been listed with a realtor.

These lots are for sale for $40,000 each.
560 – Planning & Development

We’ve had 12 new families move into Sedley

And we had 6 homes for sale in our community last week, 2 have
already sold.
570 – Recreation & Culture

Sedley Rink

Once again public skating was very popular!

Over the past 4years we’ve completed very significant projects

New dressing room

Arch repair

Installed Plexi-glass around the ice surface

Installed an AED unit
570 – Recreation & Culture

Sedley Gym Hall

We have some new members on the Board and it has undertaken new
fundraising activities

New caretakers were hired – Tara Carter & Lisa Hein. We thank Lori for
her many years of service.

We applied and received a grant from the Heart & Stroke Foundation
for the installation of an AED unit. Members of the Gym Hall Board and
the community have received training on how to operate the unit.

Watch for information on the 2nd Annual Back to School Bonfire
570 – Recreation & Culture

Sedley Library

Sedley Library offers many fun activities for people of all ages

Mom & Tots Group – Monday’s at 11:00 AM

Kids Christmas Shopping – December each year

2016 Village grant will remain the same as 2015

Library Hours are Monday’s 10:00 AM – 2:00 PM; Tuesday’s and
Thursday’s 5:00 PM to 8:00 PM

Go down to the library on June 4th for BBQ & Books. $2 will get you a
hot dog, drink and a freezie. Peruse the free book table for all your
summer reading.

We’d like to thank Shauna Forbes for her 15 years of dedication to
the Sedley Library. Shauna retired this spring.
570 – Recreation & Culture

Sedley New Horizon’s Community Centre

Also known as the senior’s centre, but it’s not just for senior’s

Host brunches regularly as well as crib tournaments (2nd & 4th Tuesday
of the month) and many other events – watch the Events Calendar
on our web site for events and details.

Also part of the SSAY Green Committee and leads this initiative to
improve green spaces in our community as well as caring for the
flower planters that beautify our community.
570 – Recreation & Culture

Sedley Parks & Recreation Board

The Parks & Rec board received provincial funding via Sask Lotteries

Parks & Rec distributes the funding out to various boards in our
community

Currently looking for someone to take over as Secretary of the board

We thank Heather McClinton for her many years as Secretary of this
board
570 – Recreation & Culture

Sedley Spray Park Committee

Is a group of 13 Sedley residents who are dedicated to raising funds to
build a spray park in our community.

Aim to raise $150,000 to cover the construction and components of a
spray park.

This group of volunteers feels that there is a need for further recreational
facilities in our growing community, especially for our youth. A spray
park is a fun and unique way to encourage exercise. We hope it will
create a sense of community as it will be a gathering place for families.
We intend for it to be a regional attraction, drawing in residents from
other towns to bring business to Sedley.
580 - Utilities

In 2014 Council passed a bylaw to increase water rates and
sewer rates by $10/quarter. As per legislation, we are required to
wait for Saskatchewan Municipal Board approval prior to
increasing the rates. We have received approval for this bylaw
and new charges will be reflected on your next bill.

Average water / sewer charges will be $175/ quarter ($700/year)
– which includes $10 landfill fee and $15 recycling charges

We continue to offer the Toilet Rebate Program to residents. We
will grant a $25 rebate for every approved low-flush toilet
installed. Contact the Office for additional details.
580 - Utilities

Extensive repairs are required for the Water Treatment Plant.

Total project cost is approximately $220,000.

We are currently waiting for responses from various companies
before choosing a contractor and getting the project underway.
Financial Update

Copies of these documents will
be available on our website or
a paper copy can be obtained
from the Village Office
Financial Update
Copies of these documents will
be available on our website or
a paper copy can be obtained
from the Village Office
Strategic Planning
Vision

Sedley will strive to be a growing and progressive community whose citizens
enjoy the benefits of small town living. We will be proud and resourceful,
drawing upon the strength, ambitions and involvement of our citizens to create
vibrancy and success.
Mission

Sedley will:

Maintain a safe and viable community;

Offer services and facilities that meet the needs and aspirations of its citizens;

Foster economic, social and environmental well-being;

Provide wise stewardship of public assets; and

Demonstrate good governance.
Strategic Planning

In November we held several strategic planning sessions and all of
council participated

These sessions focussed on plans in the 1 – 5 year time frame.

Key strategic priorities include:

Governance

Drainage

Inter-municipal partnerships

Safety

Business resumption plan

Succession planning

Bylaw Enforcement
Strategic Planning

Another priority identified was to partner with SaskPower to install
LED street lights.

The cost for lighting our village is approximately $10,800 per year!

Replacing the current bulbs with LED’s would cost approximately
$54,000 which would be recouped within a few years.

At this time SaskPower does not have a LED solution. We will
continue to contact SaskPower to come up with a viable, costeffective solution. We have other communities that would be willing
to convert to a LED solution and we hope together we can pressure
SaskPower to find a solution.
Governance

Governance is the process of decision making and the process
which decisions are implemented (or not implemented).

We have adopted good governance practices to assist in:

Decision making

Future planning

Bylaw enforcement and implementation

Budget process and financial accountability
Drainage

Phase III of this project will get underway in the next week with
the sculpting of Assiniboia Avenue from Martin Street to the
Church. Glenn Street will also be part of this project plus a few
other areas around the village

As we investigate possible solutions for drainage on Broadway
Street we are requesting everyone ensure they park diagonally in
front of the library, credit union and post office.

Also, please remove your vehicles including trailers and campers
from the street so that roads can be maintained properly
(grading, snow blowing, etc).
Inter-Municipal Partnerships


We will be meeting with the RM of Francis June 11th to further
develop a partnership on initiatives for the betterment of all
communities in our RM. Some of these initiatives include:

Dust control

Fire Department

Joint use Landfill

Strategic Planning
Sam meets with administrators from Vibank, Odessa, McLean,
Qu’Appelle and Indian Head quarterly to share knowledge and
investigate possible partnership initiatives. Single stream curbside
recycling was a result of this working group.
Safety

First and foremost we want to ensure our staff and residents live in a
safe community. We have implemented many changes as a result
of new OH&S regulations.

We have installed speed bumps around the village in an effort to
slow drivers. Another benefit to not driving so fast is – less dust!

Dust control within the Village will begin in June.
Wanted – Assistant Admin/CAO

A key component of Strategic Planning is succession planning.

We are currently recruiting for someone to work as the Assistant
Administrator with the intention of taking over as Chief
Administrative Officer in a 3 – 5 year time frame.

If you want more details or are interested in applying for the position,
see Sam at the office.
Communications

At last year’s Ratepayer’s meeting, attendees suggested a
Facebook page.

We launched the Village Facebook page in October 2014
Communications

You can take steps to be better informed:

Add our web site to your favorites list

Read mail and newsletters from the Village

Send us an e-mail [email protected]

When you have a question, ask at the Village Office or a member of
Council, it’s more accurate than what you’ll hear at the coffee shop
Be positive and promote our community to residents and non-residents
alike – negativity is detrimental to progress and growth.
Communications – Website
Bylaw Enforcement
Bylaw Enforcement

Parking on municipal property and/or streets is not allowed. It
impedes our ability to maintain roads and drainages ditches.

Please do not park vehicles, trailers or campers on the street.

You may be ticketed and/or towed.
Dilapidated / Unsightly Properties

Once again we will be spraying for weeds this spring.

With our increased focus on growth and attracting new residents to
our community, we identified increased focus on cleaning up
dilapidated / unsightly properties as a strategic initiative.

As this process is legislated, we are limited to how, when and what
we can do to improve the appearance of these properties.

A robust plan is in place and will be an area of focus in 2015 and
beyond. This plan includes continuing to work with property owners
to keep their property looking neat and tidy.
New Subdivision Update

Ministry of Government Relations, Community Planning Branch has
approved the preliminary subdivision plan, however, Water Security
Agency requires a parallel growth agreement related to lagoon
expansion to proceed.

We will be increasing lagoon expansion by adding a cell.

We have applied for a federal grant to fund this project.

Information regarding a new grant, Canada 150 Community
Infrastructure Program has just been released, application deadline
is June 19th
Community Involvement

We have an awesome group of volunteers who work tirelessly to
provide value-added services and programs to our community. Some
of these volunteers are on several boards.

We will be communicating with all the volunteer organizations, clubs,
etc. submit any events they are organizing to the office to be added to
the events page of our web site (meetings, church services, bingos,
library events, etc.)

How do we get more people involved? The more we get involved, the
more ideas will be brought forward and increase usage of our facilities.

How do we engage the newer residents to become involved?
Prairie Lily

Prairie Lily is a senior’s / low income housing complex partnership
with Sask Housing Authority

The Prairie Lily Board is now seeking 2 additional board members

If you are interested in being on this board, please contact Sam at
the Village Office
Volunteers

On behalf of Village Council and all residents I’d like to thank all our
volunteers without your time and dedication we would not have the
variety recreation and culture available in our community.

Thank you!
In Closing

Thank you all for attending our meeting – it’s great to see everyone
here tonight.

We like to thank those who contributed to making this meeting a
success:

Wild Thyme Cater from Kronau for the wonderful meal

Sedley Country Convenience

Bennett Dunlop Ford

Affinity Credit Union – Sedley Branch

Graham’s Tire

Canpulse Foods Vigro Division