ApplicAtion process - Bow Valley College

Application Process
HOW TO APPLY
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Applicants must complete an Application for Admission to Bow Valley College on pages 90 and 91 of this Academic Calendar or online at www.bowvalleycollege.ca/apply and make
payment using Visa or MasterCard. (Applicants may also choose the PAY LATER option and come in person to the Office of the Registrar with Cash, Debit, Cheque or Money Order.)
A paper application form may also be mailed or faxed with a valid Visa or MasterCard number or cheque to:
Mail: Bow Valley College Office of the Registrar, 345 – 6 Avenue SE, Calgary, Alberta T2G 4S6
Fax: 403-297-4887
In Person: Registrar’s Office, 1st Floor, 345 – 6 Avenue SE
Application Fee
$60.00 Domestic, $120.00 International per application.
Application fees are non-refundable and non-transferrable.
Continuing Education applicants do not pay an application fee and should complete a Continuing Education Course Registration form at bowvalleycollege.ca/coned.
ALBERTA STUDENT NUMBER
Applicants must have an Alberta Student Number (ASN) to apply to Bow Valley College. This number can be found or created at: http://www.education.alberta.ca/students/asn.aspx
(Applications submitted without an Alberta Student Number will not be accepted.)
WHEN TO APPLY
Most programs have a limited number of spaces available. Admission to a program is determined by the rule of first-come, first-qualified, first-accepted. Applications to the program
will not begin until all required documentation is provided and/or admission requirements have been met and the file is deemed complete.
Applicants who require funding assistance are encouraged to apply early to ensure all necessary documents are submitted prior to the start of classes.
International applicants are advised to apply three to six months in advance in order to obtain a student visa and are encouraged to contact the International Education Office prior to
application at: 403-410-3476
ADMISSION REQUIREMENTS
Bow Valley College admission requirements are designed to accommodate mature students. Applicants to Bow Valley College programs or courses must be 18 years of age or older, or
able to demonstrate to the Registrar the maturity to benefit from a selected program of study. It is not mandatory to have a completed high school diploma to apply to programs or
courses at Bow Valley College.
Admission requirements are listed under each specific program. Applicants should familiarize themselves with the specific requirements of the program they are applying to. In some
cases, pre-program requirements or additional admission requirements are also listed.
Applicants must provide proof of successful completion of the admission requirements for the programs or courses selected.
Applicants whose first language is not English must also fulfil the English Proficiency Requirements to the program applied for prior to final acceptance.
OFFICIAL TRANSCRIPTS
Applicants must:
•• Arrange for an official copy of any high school transcripts
•• Arrange for an official copy of transcripts from each post-secondary institution attended
As part of the online application process, applicants may choose the free electronic transcript transfer between institutions participating in Apply Alberta. Transcripts may be
requested from Alberta Education (for high school transcripts) as well as from other post-secondary institutions currently using the Apply Alberta application site.
Official transcripts requested from high schools or institutions who are not members of Apply Alberta must be:
1. Original academic documents bearing the seal and signature of the institution or agency, and
2. Mailed directly to the receiving institution in a sealed envelope by the Office of the Registrar from the sending institution.
Official transcripts for high school education completed in Alberta can be requested from Alberta Learning by contacting:
Alberta Learning Transcript Coordinator, 44 Capitol Boulevard 10044 -108 Street NW, Edmonton, Alberta T5J 5E6
Phone: 780-427-5732 Fax: 780-422-2137 Toll Free (within Alberta): 310-0000
To order a transcript online, visit their website: www.education.gov.ab.ca/learning/studentservices/transcripts/
Out of Province High School Transcripts
Visit the Alberta Learning website: http://alis.alberta.ca/ps/ep/pps/high-school-transcripts.html
Transcripts received by Bow Valley College become the property of Bow Valley College and will not be photocopied or printed for the student or forwarded to other institutions. An
exception to copy originals may be made for applicants educated outside of Canada who receive only one set of original official transcripts.
Evaluation of academic documents will only be assessed for Bow Valley College applicants.
In some cases, applicants will be asked to write a placement test and/or attend an interview.
FOR MORE INFORMATION CALL 403-410-1400
Foreign Transcripts
Applicants educated outside of Canada and applying to Bow Valley College for full-time career programs will be required to produce their original academic documents. Please contact
the International Admissions Officer at 403-410-3489 for specific details.
The Test of English as a Foreign Language (TOEFL) or the International English Language Testing System (IELTS) – Academic may be used for admission into most programs (only valid
within a two-year period) to fulfill the English Proficiency Requirement.
Note: Applicants to programs other than career programs at Bow Valley College may provide Unofficial Transcripts or Statements of Courses and Marks.
PRE-PROGRAM REQUIREMENTS
Police Information Check (PIC)
Some Bow Valley College programs include clinical placements in agencies where employers require a police information check as part of the entrance requirements. Results of this
check may restrict opportunities for placement in a practicum. The PIC must be obtained before the start of the program and may need to be renewed more than once while enrolled
in a program.
Students are responsible to apply for and obtain their own PIC record and to understand the implications on work or clinical placement and licensure and/or employment prospects.
In addition, applicants in some programs must request a Vulnerable Sector Screen on their PIC. Vulnerable Sector screening provides screening of individuals who intend on working
or volunteering with the vulnerable sector. A vulnerable person is defined as a person who, because of their age, a disability, or other circumstances, whether temporary or permanent
are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a person in a position or authority or trust relative
to them.
For information on how to obtain a PIC, please contact your local police district office. Learners who have not submitted their PIC by the start of the program will have their Letter of
Admission withdrawn.
Immunization Requirements for Heath Care Workers Programs
Some programs at Bow Valley College require students to have certain immunizations completed prior to the program’s first clinical or work experience.
These include:
Practical Nurse
Health Care Aide
Hospital Unit Clerk
Dental Business Assistant
Medical Office Assistant
Pharmacy Technician
Veterinary Office Assistant
Upon acceptance into a full- or part-time program, applicants will receive immunization information as part of their acceptance package. Applicants must follow the directions
provided in this information.
WAITING LISTS
If a program or course is full, qualified applicants are automatically placed on the program or course waiting list. The wait list is determined by date of acceptance so early application
is advised. Every effort is made to contact individuals if a space becomes available. Please be aware that other cancellations may result in short notice for full acceptance into a
program, therefore funding applications should be submitted early if applicable.
OTHER IMPORTANT INFORMATION
•• Transfer Credit / Prior Learning Assessment and Recognition (PLAR): Bow Valley College recognizes applicants with equivalent coursework completed at
other recognized or accredited post-secondary institutions or with relevant work experience. Transfer Credit applications and information on completing a PLAR assessment are
available at the Registrar’s Office.
•• Learners with Disabilities: Learners requiring academic accommodations must contact the Counselling and Specialized Support unit of Learner Success Services at
least four months prior to the commencement of their scheduled classes at Bow Valley College to establish an academic accommodation plan. Reasonable effort will be made
to provide suitable academic accommodation; however there is no guarantee that services will be available and it is possible that in order to provide required accommodation,
we may have to defer start dates. While BVC will attempt to facilitate all learner requests for accommodation, please be advised that there is a current shortage of sign language
interpreters.
•• Student for a Day/Tours: Prospective applicants have the opportunity to spend a day attending classes and meeting students and instructors in their area of interest.
Prospective applicants may also participate in a tour of the Campus based on need and area of interest. For more information on Student for a Day or a campus tour, please
contact the Prospective Student Centre at 403-410-1402 or email: [email protected].
•• General Information: Applicants who would like more information about Bow Valley College programs or admission requirements before submitting an application are
encouraged to contact the Prospective Student Centre in person at room N362, by phone 403-410-1402 or by email:
[email protected]
Questions or assistance with this application can be directed to the Prospective Student Centre 403-410-1402 or by email: [email protected]
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APPLICATION FOR ADMISSION
OR APPLY ONLINE
☛
BOWVALLEYCOLLEGE.CA/APPLY
Program/course applied for (Please print clearly)
Delivery Method:
Full-time
Part-time
Online
Distance/homestudy
Start Date:
d d m m y
y
(please specify date)
Location of Program
Calgary
(please specify location)
Have you previously attended or applied
to a Bow Valley College Career Program
or Continuing Education course?
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If applying for the International ESL program,
how many terms are you applying for?
Other
Bow Valley College Student Number
Yes
If yes:
No
Alberta Student Number (ASN) - Mandatory for all applicants
To request or look up your ASN, visit https://extranetapp.learning.gov.ab.ca/learnerregistry/forms
Personal Information (Please print clearly)
Legal First Name
Middle/Second Name
Legal Last Name
Previous Legal Last Name (if applicable)
Date of Birth: d d m m y
y
Gender:
Male
If you wish to declare Aboriginal ancestry, please specify:
Female
Status Indian/First Nations
Non-status Indian/First Nations
Métis
Inuit
Applicant Contact Information
Home Address (this address will be used for all communication from the College)
City
Postal Code
Province/State
Country
Mailing Address (if different)
Postal Code
City
Province/State
Country
Alternative Phone
Primary Phone
Applicant Email Address
Additional Information
Marital Status
Single
Married
In the previous 12 months, I lived:
Other
In Alberta
In another province specify province
First Language:
Outside Canada
specify country
Country of Residency:
In the past 12 months, I was:
A Student
Citizenship Information
Unemployed
Other
International Student Information
Country of Citizenship
Canadian Citizen
Employed
Student Permit (Student Visa)
Work Permit
Visitor Visa
Refugee Claimant
Landed Immigrant (Permanent Resident)
Visa Permit no.
Agent Name
FOR MORE INFORMATION CALL 403-410-1402
(Anticipated)
Date of Entry into Canada
d d m m y
y
Visa/Permit Issue Date
d d m m y
y
Visa/Permit Expiry Date
d d m m y
y
High School / Secondary School Academic History
Institution Name
City
Country
Province/State
Start Date: d d m m y
End Date: d d m m y
y
y
Last Grade/Year Completed
Credential Received
Post-Secondary Academic History (College/University)
Institution Name
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City
Country
Province/State
Start Date: d d m m y
End Date: d d m m y
y
y
Date Credential Issued: d d m m y
Academic Title
Highest Level Achieved:
Diploma ____ yrs
Applied Degree
Masters
Journeyman
Bachelor Degree
Doctoral
Other
y
Payment Options for Application Fee (note: Application Fee is non-refundable)
Cash
Wire Transfer
Amount Authorized
Visa
Mastercard
Domestic $60
International $120
Expiry Date (mm/yy):
m
m
y
Security Code
(back of card)
y
Name on Credit Card (Please Print)
Signature of Cardholder:
How did you hear about Bow Valley College?
Recruitment/Career Fair
Advertisements
Agent Name
Friend/Relative
Trade Show
High School
Course Guide
Internet
Counsellor
BVC Alumni
Current BVC Student
(please specify website)
ABORIGINAL STATEMENT
Alberta Advanced Education and Technology is collecting this personal information pursuant to section 33(c) of the Freedom of Information and Privacy (FOIP) Act as the information relates
directly to and is necessary to meet its mandate and responsibilities to measure system effectiveness over time and develop policies, programs and services to improve Aboriginal learner success.
DECLARATION OF APPLICANT
The information collected on this form is collected under the authority of the Post-Secondary Learning Act, the Freedom of Information and Protection of Privacy Act, the Statistics Act (Canada)
the property of the College and will not be returned to me. The information will become part of my student record and will be disclosed to relevant Bow Valley College departments for the
purposes of administration of policies, procedures, programs, services, registration, electronic transcript authorization/collection, tax receipts, scholarships and awards, graduation, follow-up
educational information, research, and alumni programming. In addition, I authorize Bow Valley College to disclose or request information to and from the federal and provincial governments
to meet reporting requirements and to determine eligibility for services and funding, as well as to the Bow Valley College Students’ Association and cooperating agencies in accordance with
45 – 6 Avenue SE, Calgary, Alberta T2G 4V1.
Phone: 403-410-1400 or toll-free in Alberta 1-866-428-2669.
I certify that I have read and understood all the instructions and information accompanying this application form and that all statements made in connection with this application are true and complete
registration at Bow Valley College. If I am admitted, I agree to be bound by the rules and regulations in existence or as amended from time to time by the Bow Valley College Board of Governors.
Date Signed:
Applicant’s Signature:
APPLYING FOR SOMEONE ELSE? If you are submitting this form for an applicant, with their permission, please provide your contact information.
Contact First Name
Relationship to the Applicant
Contact Last Name
Contact Phone
Contact Email Address
Address / Business Address
City
Province
Postal Code
TUITION and Fee Information
Paying your tuition
There are a number of ways to pay your tuition at Bow Valley
College. Tuition fees must be paid in full when registering. Specific
tuition fees are listed under the Tuition and Fees Schedule online
at bowvalleycollege.ca/fees. For fee deadlines for semester-based
programs, please see the Important College Dates section of the
calendar.
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Tuition fees can be paid at the Office of the Registrar (1st Floor, South
Campus). Bow Valley College accepts:
••
••
••
••
••
••
••
Cash
Interac Direct Payment
Visa or MasterCard
Money order
Certified cheque
Purchase order
Personal Cheques (no post dated cheques will be accepted)
By Phone
To make your tuition payment by phone, please have your Visa or
MasterCard number and your Bow Valley College student number
ready. Call (403) 410-1400 to make your tuition payment by phone.
Phone Hours:
Monday to Thursday: 8:00 am to 4:30 pm
Friday: 8:00 am to 4:00 pm
School of Business
These programs’ fees cover materials distributed in class (course
outlines, program booklets, exams), as well as assignments printed in
computer labs at the request of the instructor.
•• Medical Office Assistant Certificate fees also cover dressing
materials, gloves, cleansing solutions, distilled water, etc.
•• Interior Decorating program fees also cover paints, fabrics, design
materials and accessories for displays.
Note: Materials fees do not include costs for printing instructor
presentations materials used during class lectures (such as
PowerPoint presentations), or of any electronic reference materials.
Instructors are not expected to provide their presentation materials
to students.
English Language Learning and International
Fee covers the costs of one workbook per terms as well as other class
resources, such as newspapers and magazines.
School of Health, Justice, and Human Services
•• Pharmacy Technician Diploma: covers lab supplies and supplies
required for doing prescriptions in class.
•• Practical Nurse Diploma and Health Care Aide Certificate: Materials
Fee covers lab kits and lab supplies
•• Human Services Programs: Materials Fee covers printing the
student handbook and all materials used in class
By Mail
You can also choose to send your cheque or money order by mail.
Please include your Bow Valley College Student ID number with your
written request.
The Office of the Registrar and Enrolment Services
Bow Valley College
345 - 6 Avenue SE
Calgary, AB T2G 4V1
STUDENT SERVICES FEE
The Student Services Fee replaces many of the existing fees at the
College. This fee includes your Student ID Card, transcripts (official and
unofficial), confirmation of enrolment letters, graduation and other
registration items.
MATERIALS FEE
The Materials Fee is attached to full-time programs and some part-time
courses for the materials instructors use in their classes. Below is a
summary of the items the Materials Fee covers in each program area:
The Centre for Excellence in Foundational Learning
The Materials Fee for these students covers the costs of handouts and
tests for students, lab supplies and materials, student information
materials, and subsidization of field trips. Students are not generally
required to print out their own course handouts in Academic
Foundations courses.
FOR MORE INFORMATION CALL 403-410-1400
TECHNOLOGY FEE
The Technology Fee provides new or ongoing improved technology
services to students. These fees are levied on all Bow Valley College
online and eCampusAlberta courses.
STUDENTS’ ASSOCIATION FEE
Full-and part-time students are considered members of the Bow Valley
College Student Association (BVCSA), and are subject to fees for this
membership. Bow Valley College collects these fees on behalf of the
BVCSA.
HEALTH AND DENTAL FEE
All members of the Students’ Association in programs of 26 weeks or
longer are subject to fees for a health and dental plan. Opt-out options
are available upon proof of alternative coverage within 30 days of
program start. Students who are funded through the Student Finance
Board or through EI are not eligible for coverage. See the Students’
Association Office or visit mystudentplan.ca for additional information.
These fees are collected by Bow Valley College on behalf of the BVCSA.
For more information on specific fees for your program, visit
bowvalleycollege.ca/fees
WITHDRAWLS, CANCELLATIONS AND REFUNDS
Fee and Refund Schedule
To find Fee Deadlines, Cancellation Deadlines, Drop Deadlines, and
Withdrawal Deadlines visit the Important College Dates section of the
calendar.
Minimum Full Time Loads
Students in most Bow Valley College programs will have their pace
determined and fees assessed based on their credit load. Students who
are at or above the Minimum Full-Time Load for their program will be
assessed full-time fees; students who fall below will be assessed parttime fees.
Please note: Your pace may affect your funding eligibility.
Refund Information
Credit Courses/Programs
Students withdrawing from a program or course may be eligible to
receive a refund of their tuition based on the refund guidelines and fee
schedule, provided there are no outstanding financial accounts and the
student has followed the formal withdrawal/cancellation procedure of
the College.
Important Information for Funded Students
•• If a funding application has been completed and submitted, your
statement of account may indicate an “ESTIMATED FINANCIAL AID
AMOUNT”. If there is no estimated financial aid amount noted on
the invoice, no funding application has been submitted.
•• If funding is not approved, the student will be responsible for
immediate payment of the entire balance of tuition and fees.
•• Material fees are not paid directly to the College as part of funding.
Students are to pay the materials fees by the fee deadline.
Outstanding Fees/Accounts
Unpaid or outstanding fees may result in program/course withdrawal
and denial of future registration, as well as denial of access to
transcripts and certificates.
Students will receive an Overdue Notice to pay any outstanding fees
once the fee deadline has past.
If payment is not received by the date indicated on the Overdue Notice,
students may be automatically suspended from classes. Permission to
attend class will be suspended until payment is received by the Office
of the Registrar.
To withdraw from a credit course of program students must notify the
academic department. Failing to report to class or ceasing attendance
from a course or program does not constitute withdrawal and no
refund will be assessed under these circumstances.
If payment is not received by the date indicated on the Suspension
Notice, the student may be automatically withdrawn from their
academic program/course. Funding will also be cancelled and future
registration will be denied.
The period of enrolment is calculated from the day on which the
program commences to the last day of attendance.
If a student has been withdrawn and pays the outstanding tuition/
fees, they may receive permission to be re-instated. Re-instatement
is not guaranteed. Any fees that remain outstanding will be sent to
collections.
Approved refunds are issued within two to three weeks of notification
of student withdrawal or cancellation. Payments originally made by
cash, cheque, debit, or money order are refunded via cheque. Payments
originally made by Visa or MasterCard are refunded back to the
credit card originally used for payment. Any outstanding fees will be
deducted from the total refund amount.
Confirmation fees are non-refundable. Please see the list of Mandatory
fees for other non-refundable fees available at bowvalleycollege.ca/
fees.
Compassionate grounds may be considered with official
documentation (i.e. medical certificate). Provide documentation to the
Office of the Registrar and Enrolment Services.
Students who receive advanced or transfer credit for courses will
be automatically refunded 100% of tuition paid for those courses,
according to the refund payment guidelines. No administration fee will
be assessed.
Cancellations
Fee Deferrals
Payment deferrals may be requested at the Office of the Registrar.
Deferrals are not guaranteed.
The College does not accept payment plans. Fee deferrals that are
approved, will have one payment deadline.
Fee deferrals may be approved for the following reasons:
•• Student loan funding has not yet been processed by the
government
•• An offer of acceptance into a program is made less than one week
prior to the start of the program
•• For extenuating circumstances which may include illness or
accident. Documentation may be required
Fee deferrals will not be available for students taking courses on a
part-time basis.
Bow Valley College reserves the right to cancel programs or courses
due to insufficient enrolment or other unexpected circumstances. Any
courses cancelled by Bow Valley College will result in 100% refund with
no administrative fees.
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