Tertiary Education Fair Participation Reply form

TERTIARY
EDUCATION FAIR
WEST MALAYSIA
AUSTRALIA
CHINA
MALAYSIA
BRUNEI
UK
NZ
USA
IRELAND
SINGAPORE
KOREA
[email protected]
7th DEC 2016 (WED)
ROCANA HOTEL
1PM - 5PM
MALACCA
8th DEC 2016 (THU)
HATTEN HOTEL
1PM - 5PM
SEREMBAN,
N.SEMBILAN
9th DEC 2016 (FRI)
THE ROYALE BINTANG
1PM - 5PM
KLUANG, JOHOR
10th DEC 2016 (SAT)
PRIME CITY HOTEL
1PM - 5PM
JOHOR BAHRU, JOHOR
11th DEC 2016 (SUN)
GRAND PARAGON HOTEL
1PM - 5PM
BATU PAHAT, JOHOR
RENOW
CANADA
NED INS
TITUTIO
NS WOR
L
JAPAN
SWITZERLAND
DWIDE 来
自世界
各国的
知名学
府
KUANTAN, PAHANG
www.gen-education.com/fair
12th DEC 2016 (MON)
KATERINA HOTEL
1PM - 5PM
MUAR, JOHOR
13th DEC 2016 (TUE)
CLASSIC HOTEL
1PM - 5PM
GEN Education Fair
PARTICIPATION REPLY FORM
Tertiary Education Fair (West Malaysia)
Kindly complete the following information and return this form to GEN Education (Media) Sdn Bhd. by:
Email:
[email protected]
Tel :
(+6) 03 2161 5875 / (+6) 03 2181 5875 / (+6) 012 339 7874
Please select your chosen venue(s)
Venue
Participating Fee
KUANTAN,PAHANG - Rocana Hotel
RM 2,500
7th December 2016 (Wednesday)
MALACCA - Hatten Hotel
RM 2,500
8 December 2016 (Thursday)
th
SEREMBAN, NEGERI SEMBILAN - The Royale Bintang
9th December 2016 (Friday)
RM 2,500
KLUANG, JOHOR - Prime City Hotel
RM 2,500
10th December 2016 (Saturday)
JOHOR BAHRU, JOHOR - Grand Paragon Hotel
RM 2,500
11th December 2016 (Sunday)
BATU PAHAT, JOHOR - Katerina Hotel
RM 2,500
12th December 2016 (Monday)
MUAR, JOHOR - Classic Hotel
RM 2,500
13th December 2016 (Tuesday)
Special rebates:
RM 1, 000 Discount (Sign up for any 5 venues)
RM 2, 000 Discount (Sign up for any 6 venues)
RM 3, 000 Discount (Sign up for all 7 venues)
Total
RM
I, on behalf of _______________________________________________________ (Name of Institution),
hereby confirm my/our participation in the above-mentioned Fair organised by GEN Education and
hereby agree to abide by the terms and conditions as stipulated herein.
Authorised Signature,
Official Stamp
Name:
Position:
Email:
Contact No:
Special notes:
• The Fair is organised in partnership with FEN Education Sdn. Bhd. The information provided herewith is true and correct at the same
time of publication; GEN reserves the right to change the details without prior notice.
• An official invoice will be issued by GEN upon receiving this Participation Form.
• Booking of venues is only comfirmed after the duly completed Participation Form and full payment have been received by GEN.
• Payment in full must reach GEN no later than one (1) month before the events’ dates as specified.
GENERAL INFORMATION FOR PARTICIPANTS
1) Exhibition Hours:
 1.00 pm – 5.00 pm
2) Target Audiences:
 All students who are serviced and counselled by GEN Counsellors in whole Malaysia, students
from GEN Education Hub (tuition centre, seminars, dancing studio, etc.), all secondary and
tertiary level students preparing for or interested in further studies, working adults seeking for
further education, educationists, parents and others who are interested in or related to the
education industry.
3) Floor Space Area:
 3 x 3 metres per booth
4) Each Booth Includes:
 1 table (2ft X 6ft rectangular table) with 4 chairs
4) Target
Audiences:
5)
Booth Allocation:
 All
students
who are
andatcounselled
Counsellors
in whole Malaysia,
students
Booth
availability
andserviced
allocation
all venues by
areGEN
based
on first-come-first-served
basis.
from GEN Education Hub (tuition centre, seminars, dancing studio, etc.), all secondary and
tertiary level students preparing for or interested in further studies, working adults seeking for
RULES
& REGULATIONS
further education,
educationists,
parents and FOR
othersEXHIBITORS
who are interested in or related to the
education industry.
1)
Booth Set-up & Dismantle (Dismantling)
A dedicated
times will be allocated to Exhibitors; updated timing and details will be provided by Organiser not lesser than
5) 
Floor
Spaceset-up
Area:
5 working days before the Fair.
 Aisle
3 x 3ways
metres
peronbooth

indicated
the floor plan must be kept clear of all exhibition goods and/or decoration materials in order to facilitate
6)
2)
traffic flow.
Exhibitors and/or its authorised personnel must clear out items not for display purposes (e.g. containers, packing items, etc.) on
Each
Booth Includes:
the day prior to the commencement of the Fair and remove all exhibits and decoration materials immediately after the Fair.

1
table
rectangular
table,
or 3ft tags,
round
table)prior
with
4 chairs
 Exhibitors (2ft
shall X
at 6ft
all times,
display their
identification
especially
to the
official halls opening hours; i.e. set-up hours
before
for security
no person(s)
will be allowed
the hubextension
without the appropriate
passes.
 1
unitfair
ofstarted
13amp
powerreasons
point as
(No
multi-purpose
pluginto
and/or
are allowed).

Exhibit Profile & Display Specification
7) 
Booth
Allocation:
Exhibitors
shall display legal and licensed materials and items only.

Every
must equip
space with
which are
and
are adequately manned by basis.
competent
 BoothExhibitor
availability
andtheir
allocation
atexhibits
all venues
areoperational
based on
first-come-first-served


and
presentable personnel during the whole duration of the exhibition.
Exhibitors shall not undertake or cause to undertake any activity, which in the opinion of the Organiser, is likely to cause
disturbance or annoyance to visitors or to other exhibitors.
The Organiser reserves the right to determine the acceptability and extent of presentation or display, and remove/dispose of any
item and/or disallow any person, which in the opinion of the Organizer, is deemed unfit / inappropriate / illegal / unlicensed in the
exhibition.
3)
Promotions at the Exhibition
 Exhibitors are prohibited from placing stickers, signs or posters anywhere in the halls other than within their own stand and
dedicated space.
 Exhibitors and/or their representative(s) must not distribute brochures, invitations cards, and any form of promotional materials
beyond their allocated booth boundaries or along the aisle and the entrances of the Exhibition Hall. This is unfair to other Exhibitors
and will cause inconvenience to visitors. Exhibitors who do not abide to this rule will be penalised with the involved personnel to
be expelled from the Hall.
4)
Booth Operation
 All exhibition stands must be fully staffed and operational throughout the opening hours of the exhibition.
 Exhibitors must not participate in any activity that causes, or is likely to cause annoyance to visitors and/or other exhibitors.
5)
Security


Exhibitors are not allowed to leave the exhibition hall with any item except validated empty boxes and containers. Any other items
taken out would require the written validation of the Organiser.
There will be no security control of items going in or out of the exhibition site during the official exhibition hours. The Organiser will
not be held responsible for any loss or damage to the exhibits or belongings, suffered by the exhibitors before, during or after the
exhibition.
and will cause inconvenience to visitors. Exhibitors who do not abide to this rule will be penalised with the involved personnel to
be expelled from the Hall.
4)
Booth Operation
RULES & REGULATIONS FOR EXHIBITORS
 All exhibition stands must be fully staffed and operational throughout the opening hours of the exhibition.
 Exhibitors must not participate in any activity that causes, or is likely to cause annoyance to visitors and/or other exhibitors.
5)
Security


Exhibitors are not allowed to leave the exhibition hall with any item except validated empty boxes and containers. Any other items
taken out would require the written validation of the Organiser.
There will be no security control of items going in or out of the exhibition site during the official exhibition hours. The Organiser will
not be held responsible for any loss or damage to the exhibits or belongings, suffered by the exhibitors before, during or after the
exhibition.
6)
Insurance
 It is mandatory for all exhibitors to indemnify the Organiser against all claims, demands, costs and expenses to which they may
GEN Further Study
Education
be subjected
to Fair
as a result of loss, damage or injury to any person(s) while passing or visiting their displays during the exhibition.
©All RightsReserved
by GEN Education
The Organizer
will notGroup
be responsible for the safety of articles of any kind brought into the exhibition site by exhibitor(s), their staff
Updated on 23th or
June
2015
any
person(s) whomsoever.
 Exhibitors must insure themselves against fire, theft or loss of property and third party liability that may arise.
 Exhibitors must ensure that their staffs, whether permanent or temporary, are insured against personal accidents, with provision
for medical
expenses
arising from such accidents.
10) Cancellation
and/or
Changes
 While every effort would be taken to hold the exhibition as scheduled, the Organiser reserves the right to cancel, postpone or
7) Cleaning
make changes should circumstances warrant it. In the event of a postponement or change, the agreement to participate shall
remain in force.
 Exhibitors are responsible for cleaning their own booths and given spaces.
11) Extra Items Request for the Booth
8) Letting
 Any/ Sub-Letting
additional power point, equipment, or furniture requirement shall be request at least seven (7) days before the Fair.
 Letting
/ Sub-letting
in are
whatever
manner
or form
is strictly
prohibited,
which includes
but shall not be limited to the practice of a
Extra items
requested
subjected
to extra
charges,
unless
special approval
by the Organiser.
principal renting / sub-letting / assigning wholly or in part of its rented booth(s) to its agent(s) / distributor(s) and business associates
and vice
versa.
The Organiser reserves the right to expel any unauthorised exhibitor(s). Any cost(s) incurred shall be borne by the
12) Damages
of the
Booth
contracting
party. to the Booth and items associated to the Booth, the Exhibitor has to bear the damages with charges levied
 In
case of damages
by the Organiser.
9) Storage of Materials for the Fair
GEN Further
Education
Fair
 Study
Exhibitors
may request
the Organiser to receive and store the materials for the Fair, such as Prospectus and Roll-up Buntings,
©All Rights Reserved
by the
GENFair.
Education
Group
before
Any of
such request has to be in formal writing and subject to Organiser’s discretion. Exhibitors must make sure
Updated on 23th the
Junematerials
2015
arrive at dedicated office at least seven (7) working days before the Fair.
 Organiser is not liable to any losses, damages, or misplaced of materials sent by the Exhibitors.
10) Cancellation and/or Changes
 While every effort would be taken to hold the exhibition as scheduled, the Organiser reserves the right to cancel, postpone or
.
make changes should circumstances warrant it. In the event of a postponement or change, the agreement
to participate shall
remain in force.
11) Extra Items Request for the Booth
 Any additional power point, equipment, or furniture requirement shall be request at least seven (7) days before the Fair.
 Extra items requested are subjected to extra charges, unless special approval by the Organiser.
12) Damages of the Booth
 In case of damages to the Booth and items associated to the Booth, the Exhibitor has to bear the damages with charges levied
by the Organiser.
13) Payment of Participation Fee
 Upon submitting the Participation Form, Exhibitor is borne to the Rules and Regulations as indicated herewith, and obliged to pay
the Participation Fee as per Invoice by the Organiser.
 Participation Fees paid is not refundable or transferable unless written consent by the Organiser.
14) Interpretation
 The Organiser reserves the right to make changes, amendments and/or additions to the terms and conditions, rules and
regulations, and the layout facilities governing the exhibition as and when considered necessary for the. proper conduct of the
exhibition. Interpretation of clauses contained herein shall rest entirely with the Organiser, whose decision shall be final and binding.
15) Dispute and Arbitration
 Any dispute, difference or disagreement that may arise at any time hereafter between the Organiser and Exhibitor(s) regarding
areas of the contract of participation, or the rights or liabilities of the parties concerned, shall be referred to an independent
arbitrator to be agreed upon by the respective parties in accordance with the laws of Malaysia. Failure to comply with any of the
above clauses, as well as the Facility Landlord’s conditions and/or other governing Rules and Regulations imposed by the
authorities from time to time may result in the Exhibitor(s) concerned being expelled from the Exhibition and any fee paid shall not
be refunded. The Organiser reserves the right to claim compensation / reimbursement arising from such compliance / infringement.
17) Payment of Participation Fee
 Upon submitting the Participation Form, Exhibitor is borne to the Rules and Regulations as indicated herewith, and obliged to pay
~~~~~ End of Rules & Regulations ~~~~~
the Participation Fee as per Invoice by the Organiser.
 Participation Fees paid is not refundable or transferable unless written consent by the Organiser.
18) Interpretation
 The Organiser reserves the right to make changes, amendments and/or additions to the terms and conditions, rules and
regulations, and the layout facilities governing the exhibition as and when considered necessary for the proper conduct of the
exhibition. Interpretation of clauses contained herein shall rest entirely with the Organiser, whose decision shall be final and binding.