Rose Parade ® Town Hall Meeting - Okaloosa County School District

Transcription

Rose Parade ®
Town Hall Meeting
NHS Eagle Pride – Over 50 Years of Excellence!
1963-First Band 39 members
Almost 300 strong today
Brett Verzwyvelt
Chairman, NHS Rose Parade ® Steering Committee
Date: Feb 22, 2016
www.nhseaglepride.com
NHS Rose Parade
Steering Committee
Steering Committee
Brett Verzwyvelt
Laura Anderson
Mary Hencinski
Elaine Johnson
Connie Jones
Steve Jensen
Konnie Glaze
Stella Verzwyvelt
Patti Wolfrom
Sharon Jacobs
Tammy Williams
Cathy Erickson
Curtis Erickson
Anthony Briley
Dorothy Briley
Mr. Wooten
Mr. Adams
Decision Guidance:
Student safety, security and what is best for the band!
Agenda
Tournament of Roses 101
Cost & Payment Plans
Itinerary
Trip Guidelines
Friends & Family Travel Package and Flight Only Option
Chaperone Selection
Fundraising, Sponsorship and Scholarships
Committees
What's Next?
Director Comments
Tournament of Roses 101
The Tournament of Roses ® is a volunteer organization
that annually hosts the following:
Rose Parade ®
Rose Bowl Game ®
A variety of associated events
There is no such event as a “Rose Bowl Parade”
Cost
Trip cost
$2,500
What is included in the price?
Airfare:
Round trip charter & fuel surcharge
Lodging:
Long Beach Marriott; 4 students/room
Entertainment: Entrance fee to all events
Food:
All food except 2 lunches
Transportation: Charter buses to all activities
Apparel:
T-shirt / jacket / commemorative pin
All Students pay full fee, even if travelling back separately
Payment / Refund Plan
Date
Check
Credit Card (5% fee)
Refund (tentative)
15 Jan
$200 deposit
$200 deposit (check)
Non-refundable
15 Feb
$230
$230(check)
Full
15 Mar
$230
$241.50
Full
15 Apr
$230
$241.50
Full
15 May
$230
$241.50
Full
15 Jun
$230
$241.50
75%
15 Jul
$230
$241.50
50%
15 Aug
$230
$241.50
25%
15 Sep
$230
$241.50 (fundraising applied)
None
15 Oct
$230
$241.50
None
15 Nov
$230
$241.50
None
Total
$2500
$2603.50
Fundraising applied monthly for check payment, but once for CC payment
Payment Options
Default payment is by check
Must fill out form (TBD) to pay by credit card
No changes in payment type once CC payments start
Fundraising applied
Checks: Applied Monthly (specify on payment form)
CC: Only applied once in September
CC Payments
5% service charge per payment
CC option begins for March payments
Refund applied, if overpayment in September
Itinerary
Dec 2016 – Jan 2017
Sun
Mon
Tue
Wed
Thu
Fri
Sat
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Many events are still TBD
Day 1 (Thu)
29 Dec 2016
8:00 am (CST): Depart VPS via direct charter plane to LAX
Atlas Air 747
10:40 (PST): Arrive in LA ( 2 hour time difference)
Visit Farmers Market and Grove
Student funds lunch
Hollywood tour
Check into hotel
Dinner at hotel
Charter Buses for all transportation
Day 2 (Fri)
30 Dec 2016
Breakfast in hotel
Band Directors working breakfast with drum majors
Visit Santa Monica Beach & Pier
Lunch on beach with activities
Rehearsal at local high school
Dinner at Hard Rock Café
Universal Studios
Free time at Universal Studios City Walk
Day 3 (Sat)
31 Dec 2016
Breakfast in Hotel
View Rose Parade ® Floats at Float Barn
Band Photo In Front of the Rose Bowl ®
In-N-Out Burger for lunch
Band Fest Performance at Pasadena Community College
Drive Parade Route
Dinner TBD
Entertainment TBD
New Year’s Eve
Day 4 (Sun)
1 Jan 2017
Breakfast in hotel
Band Directors breakfast with dignitaries
Knott’s Berry Farm amusement park
Student funds lunch
Dinner TBD: Possible catered dinner at Knott’s Berry Farm
Early to Bed!
Day 5 (Mon)
2 Jan 2017
Boxed breakfast from hotel
Very early departure from hotel
March in 128th Tournament of Roses ® Parade
In-N-Out Burger for lunch
Free afternoon at hotel
Dinner/Dance on Queen Mary
Big Parade Day—Remember time zone delta for TV friends
Day 6 (Tue)
3 Jan 2017
8:00 am (PST): Depart LAX via Charter plane
3:00 pm (CST): Arrive in Niceville (2 hour time difference)
3 Jan is a teacher workday—no school
Trip Guidelines
All students pay full fee: Charter fare based on round trip airfare
All students must fly with the band to Pasadena
No student can be checked out during the trip
Not for dinner with grandma, family, etc.
Visitors to students at hotel: Only during visitors hours
Students may be checked out after parade and take different route
home with family; there will be no discount
Get in shape! Parade is 6 miles with instruments (no bathroom break)
Friends & Family will join up with students for some events
Friends & Family
Travel Package
Mike Grueninger
Grueninger Music Tours
NHS Band Selected Travel Agent for Rose Parade Trip
Flight Only Option
Empty airline seats will be sold to the public
Non-Stop Charter to LAX
Cost: TBD
Check in at airport will be like a normal flight
No alternative flight options if travellers miss flight
No participation with band events
Available after students, staff, and friends & family selected
Chaperone Selection
About 25-30 chaperones will be selected (District: 1 per 10 students)
Application required with background checks
Basis of chaperone selection
Male/female ratio, skills, experience, service to band, attitude,
etc.
Many qualified chaperones will not be selected
This is a very significant commitment; be careful what you ask for!
Chaperone cost will be reduced from full student fare
Chaperone Job Description:
Must be patient, even tempered, work well with high school
students, willing to work long hours with limited sleep,
no pay, and no alcohol, even on New Years Eve!!
Major Fundraisers
POC: Mary Hencinski
Chairman, Ways & Means for Band Booster Club
These are not all of the fundraisers & some of
them are still in development
World’s Finest
Chocolate
What: Worlds Finest Chocolate Sales
When: 2015-March 2016 (All money turned in by 31 Mar)
Sales Price: $1 per bar; 60 bars per box
Proceeds:
Student: $27.75 per box
Band: No proceeds
POC: Jessie Mason
https://eaglepridewfc.wordpress.com/
Over 30,000 bars sold! / ~$14K earned for students!
50/50
Drawing by Chance
What: 50/50 Drawing
When: Feb-Apr—Drawing on 22 April at Jazz Dinner
Sales Price: $5/ticket or $20/5 tickets
Proceeds:
Student: 50% of ticket sales; other 50% for drawing
Band: No proceeds
POC: Joan Martin
(Tickets available in lobby, 100 per person for initial distribution)
Tickets must be turned in by 20 Apr
Golf Tournament
What: Golf Tournament, 4 person scramble, shotgun start
When: 23 Apr, 0830
Where: Bluewater Bay Golf Course
Sales Price: $60 Green Fee / $100 hole sponsor /
$300 Corporate Sponsor (4 green fees & hole sponsor)
Proceeds:
Student: $75 per hole sponsor
Band: Net green fees & misc funds
POC: Jim Sewell
Registration forms in Lobby
Cruise for 2
Drawing by Chance
What: Cruise Drawing for two
When: March-October ticket sales
(Cruise out of Ft. Lauderdale, dates flexible)
Proceeds:
Student: $4 per ticket sold or $16 for 5 ticket pack
Band: $1 per ticket or $4 per pack
POC: TBD (Contact Mary Hencinski)
Donated by Grueninger Music Tours
Destin Condo--TBD
Drawing by Chance
What: Condo in Destin (TBD—we need a condo)
When: May-October ticket sales
Proceeds:
Student: $4 per ticket sold or $16 for 5 ticket pack
Band: $1 per ticket or $4 per pack
POC: TBD (Contact Mary Hencinski)
Condo fell through; We still need a condo for this fundraiser
Cook Book
What: Band Cook Book
When: Apr-October
Sales Price: $15 to purchase cookbook (band cost is ~$5)
Proceeds
Student: ~$10 per book sold
Band: No proceeds
POC: Marcus Hencinski
Contact Marcus Hencinski to donate recipes
General/Other Band
Fundraisers
Restaurant nights (% of sales to Band)
Round Up for Pasadena (Round up bill for band); TBD
Welches fruit snacks (POC: Jesssie Mason); TBD
Marco’s pizza coupons in work
Jazz Band at Dockside for TOR President Visit
Gift Wrap, Pasta Sales, Citrus Sales in the Fall
Contact Mary Hencinski
Sponsorship
Red Rose Sponsor: Donation to General band fund to
offset overall trip costs
Yellow Rose Sponsor: Donation to defray costs
specifically for students with demonstrated financial need
Pink Rose Donation: Donation to a specifically named
student to fully or partially fund trip (A.K.A. Granny
Donation)
Recommend mailing form to family/friends
Donations are tax deductible; forms on website
Scholarship
Financial Need Based
Maximum amount awarded is up to 50% of trip cost
Actual amount will depend on available funds
Participation in fundraising is a key factor in determination
Application form available on Website under Rose Parade
link and in band director’s office
Corporate sponsorship & grants also being worked
TOR Committees
(There will be several sub-committees)
Committee
Chairman
Vice-Chairman
Steering Committee
Brett Verzwyvelt
Travel Coordinator
Laura Anderson
Treasurer
Melody Coon
Elaine Johnson
Chaperones
Konnie Glaze
Assistants: Tammy Williams, Bethany Mixson
Equipment
Steve Jensen
Scott Williams
Fundraisers
Mary Hencinski
Stella Verzwyvelt
Uniforms
Sharon Jacobs
Accessories/Apparel
Connie Jones
First Aid
Sara Vasquez
Publicity
Patti Wolfrom
Sponsorship/Grants
Cathy Erickson
Debbie Mason
RMS liaisons
Cathy Erickson
Curtis Erickson
LMS liaisons
Anthony Briley
Dorothy Briley
Parent Near-Term
Checklist
 Trip commitment form & $200 deposit (15 Jan)
 2nd payment of $230 (15 Feb)
 Monthly payments of $230 (15th of each month)
 Credit card type commitment form (coming soon)
 Financial aid scholarship application (lobby/online)
 Chaperone Application (lobby/online)
 Volunteer to help (Cori Murphey)
 Fundraising (Mary Hencinski)
 Charms questions (Lisa Rackley)
Upcoming Events
28 Feb: Oscars Night; Hurricane Grill & Wings
$50 ticket (dinner for 2); band gets $20
12 Apr: Olive Garden Night (band gets 10% of sales)
22 Apr: Jazz Dinner, Crosspoint
23 Apr: Golf Tourney, 8:30 am, Bluewater Bay
23 Apr: Car Wash, NHS parking lot
20 May: TOR President Visit; Jazz on Bayou-Dockside
Information Tables
After Presentation
Super 50/50 Fundraiser (Joan Martin & Stella Verzwyvelt)
In main entrance by basketball court
Golf Tourney Questions: Jim Sewell in foyer
Trip payments & questions (Melody Coon/Elaine Johnson)
Past concession stands
Volunteers (Cori Murphey & Mary Hencinski)
Right side of Stage
Friends & Family Questions (Mike Grueninger)
Left side of stage
Perspective
Perspective
Niceville Christmas parade
Around 3 Dec 2016
~5,000 along route
Rose Parade ®
2 Jan 2017
~800,000 along route
81 Million TV Viewers
Director’s Comments

Rose Parade ® Town Hall Meeting - Okaloosa County School District

Transcription

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