schreiner.edu

STUDENT HANDBOOK 2016-17
schreiner.edu
TABLE OF CONTENTS
ASSISTANCE/EMERGENCIES....................................................................................................................................... 4
NOTIFICATION OF UNIVERSITY CLOSURE POLICY .............................................................................................. 4
SCHREINER UNIVERSITY MISSION, VISION, VALUES & GOALS ........................................................................ 6
MISSION ................................................................................................................................................................ 6
VISION ................................................................................................................................................................... 6
VALUES ................................................................................................................................................................. 6
CORE GOALS AND STRATEGIC EMPHASES .................................................................................................. 6
SCHREINER IN BRIEF .................................................................................................................................................... 7
ACCREDITATION ................................................................................................................................................ 7
STUDENT GOVERNMENT ASSOCIATION ................................................................................................................. 8
SGA MISSION ....................................................................................................................................................... 8
SGA MOTTO ......................................................................................................................................................... 8
SCHREINER UNIVERSITY QUICK DIRECTORY ....................................................................................................... 9
AUXILIARY SERVICES................................................................................................................................................ 10
CAILLOUX CAMPUS ACTIVITIES CENTER (CCAC) ................................................................................... 10
BOOKSTORE – CAILLOUX CENTER, 1ST FLOOR ........................................................................................ 10
FOOD SERVICE – DINING HALL ..................................................................................................................... 10
MAIL CENTER – CAILLOUX CENTER, 2ND FLOOR .................................................................................... 10
PRINT SHOP – CAILLOUX CENTER, 2ND FLOOR ........................................................................................ 11
DIVISION OF STUDENT SERVICES ........................................................................................................................... 12
LEADERSHIP AND STUDENT ENGAGEMENT ............................................................................................. 12
TRADTIONS ............................................................................................................................................. 12
SCHREINER UNIVERSITY FIGHT SONG: ........................................................................................... 12
MOUNTAINEER FITNESS CENTER (MFC).......................................................................................... 13
MOUNTAINEER CENTER FACILITIES ................................................................................................ 14
MOUNTAINEER FITNESS CENTER RACQUETBALL POLICY ........................................................ 15
MOUNTAINEER FITNESS CENTER HOURS OF OPERATION .......................................................... 16
WELLNESS AND GROUP FITNESS ...................................................................................................... 16
INTRAMURALS ....................................................................................................................................... 16
CLUB SPORTS .......................................................................................................................................... 18
SCHREINER OUTDOOR ADVENTURE PROGRAM (S.O.A.P) ........................................................... 18
BOATING AND RENTAL PROGRAM ................................................................................................... 18
SWIMMING POOL ................................................................................................................................... 18
COUNSELING SERVICES – MOUNTAINEER FITNESS CENTER ................................................................ 19
HEALTH CLINIC – MOUNTAINEER FITNESS CENTER............................................................................... 19
BACTERIAL MENINGITIS ..................................................................................................................... 19
FIRST YEAR EXPERIENCE ............................................................................................................................... 21
STUDENT ACTIVITIES AND ORGANIZATIONS ........................................................................................... 22
RECOGNIZED STUDENT ORGANIZATIONS ...................................................................................... 22
FORMING A NEW ORGANIZATION .................................................................................................... 24
REQUIREMENTS FOR MAINTAINING RECOGNITION .................................................................... 24
LEVELS AND CLASIFICATION OF REGISTERED STUDENT ORGANIZATIONS ......................... 25
CATAGORIES .......................................................................................................................................... 25
PRIVILEDGES FOR STUDENT ORGANIZATIONS ............................................................................. 25
RESPONSIBILITIES OF STUDENT ORGANIZATIONS....................................................................... 26
RELATIONSHIP BETWEEN THE UNIVERSITY AND STUDENT ORGANIZATIONS .................... 26
FUNDRAISING, EVENT PLANNING, AND FACILITY USAGE ......................................................... 26
RSO POSTER APPROVAL POLICY ....................................................................................................... 26
TRADEMARK AND LOGO POLICY ...................................................................................................... 27
SERVING ALCOHOL AT EVENTS ........................................................................................................ 27
POLICY AGAINST HAZING ................................................................................................................... 28
STUDENT LIFE ................................................................................................................................................... 30
THE RESIDENCE LIFE TEAM ................................................................................................................ 30
YOUR ROOM ........................................................................................................................................... 30
POLICIES .................................................................................................................................................. 31
SERVICES FOR ON-CAMPUS STUDENTS ........................................................................................... 36
RESIDENCY REQUIREMENTS .............................................................................................................. 36
STUDENT CODE OF CONDUCT....................................................................................................................... 38
STANDARDS FOR COMMUNITY BEHAVIOR .................................................................................... 38
SANCTIONS FOR VIOLATIONS OF THE STUDENT CODE OF CONDUCT .................................... 41
INTERIM SUSPENSION .......................................................................................................................... 42
RECOMMENDED GUIDELINES FOR ALCOHOL VIOLATION SANCTIONS .................................. 42
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RECOMMENDED SANCTIONS FOR DRUG AND PARAPHERNALIA VIOLATIONS .................... 42
STUDENT JUDICIAL SYSTEM .............................................................................................................. 43
COMPOSITION OF THE JUDICIAL SYSTEM ...................................................................................... 43
ADMINISTRATION OF DISCIPLINE ..................................................................................................... 43
APPEALS .................................................................................................................................................. 44
ALCOHOL AND OTHER DRUGS........................................................................................................... 44
UNIVERSITY DISCIPLINARY SANCTIONS ........................................................................................ 45
MENTAL HEALTH POLICY ON DISRUPTIVE BEHAVIOR OR DANGEROUS CONDUCT ........... 46
TITLE IX - SEXUAL DISCRIMINATION/HARASSMENT/MISCONDUCT/ASSAULT................................ 46
STUDENT COMPLAINT PROCEDURE ............................................................................................................ 48
FREE SPEECH ZONE ......................................................................................................................................... 49
SOLICITATION ................................................................................................................................................... 49
STUDENT PUBLICATIONS ............................................................................................................................... 49
TOBACCO FREE POLICY.................................................................................................................................. 49
STUDENT TRAVEL ............................................................................................................................................ 49
DIVISION OF STUDENT SUCCESS............................................................................................................................. 52
CAREER DEVELOPMENT – CAILLOUX CENTER, 2ND FLOOR................................................................. 52
LIBRARY-WILLIAM LOGAN ........................................................................................................................... 52
CENTER FOR TEACHING AND LEARNING - DICKEY HALL (1ST FLOOR) ............................................ 52
CENTER FOR DIGITAL LEARNING (WEIR ACADEMIC BUILDING) ........................................................ 53
INSTRUCTIONAL TECHNOLOGY ................................................................................................................... 53
RESPONSIBLE COMPUTING POLICY .................................................................................................. 54
INTELLECTUAL PROPERTY ................................................................................................................. 54
UNIVERSITY COMPUTING RESOURCES............................................................................................ 54
CAMPUS MINISTRY – CAMPUS MINISTRY HOUSE .............................................................................................. 56
ACCOUNTING SERVICES – GUS SCHREINER COMPLEX (NEXT TO THE DINING HALL) ............................. 56
GREYSTONE AT SCHREINER..................................................................................................................................... 56
INTERCOLLEGIATE ATHLETICS .............................................................................................................................. 56
SECURITY SERVICES .................................................................................................................................................. 57
UNIVERSITY ID CARDS ................................................................................................................................... 57
LOST AND FOUND- SECURITY GUY GRIGGS.............................................................................................. 57
MOTOR VEHICLE REGISTRATION ................................................................................................................ 57
PARKING ............................................................................................................................................................. 57
PARKING DESIGNATIONS ............................................................................................................................... 57
THE SCHREINER EXPERIENCE ................................................................................................................................. 59
MEANINGFUL WORK ....................................................................................................................................... 59
PURPOSEFUL LIVES ......................................................................................................................................... 59
CHANGING GLOBAL SOCIETY....................................................................................................................... 59
ACADEMIC POLICIES .................................................................................................................................................. 61
ACADEMIC ADJUSTMENTS/AUXILIARY AIDS FOR STUDENTS WITH DISABILITIES ......................... 61
ACADEMIC ADVISING...................................................................................................................................... 62
ACADEMIC CONDUCT...................................................................................................................................... 63
ACADEMIC GOOD STANDING ........................................................................................................................ 64
ACADEMIC PROBATION/SUSPENSION ............................................................................................................ 64
WITHDRAWALS FROM UNIVERSITY ............................................................................................................ 65
FINANCIAL AID – GRIFFIN WELCOME CENTER ........................................................................................ 65
SATISFACTORY ACADEMIC PROGRESS STANDARDS ................................................................... 65
CUMULATIVE PROGRESS ..................................................................................................................... 66
FINANCIAL AID WARNING................................................................................................................... 67
FINANCIAL AID SUSPENSION .............................................................................................................. 67
APPEALS TO REGAIN FINANCIAL AID ELIGIBILITY...................................................................... 67
REGAINING FINANCIAL AID ELIGIBILITY ........................................................................................ 67
GRADING SYSTEM ............................................................................................................................................ 67
GRADE APPELLATE PROCEDURE ....................................................................................................... 68
GRADUATE STUDENTS .................................................................................................................................... 68
TRANSCRIPT INFORMATION - CAILLOUX CAMPUS ACTIVITY CENTER ............................................. 68
HONOR ROLLS ................................................................................................................................................... 69
PRIVACY RIGHTS (FERPA) .............................................................................................................................. 69
UNIVERSITY EXCUSED ABSENCES .............................................................................................................. 71
ACADEMIC CALENDAR 2016-2017 ............................................................................................................................ 73
FALL TERM 2016................................................................................................................................................ 73
SPRING TERM 2017 ........................................................................................................................................... 73
The policies described in the Schreiner University Student Handbook are reviewed by the Dean of Students and/or the
administration of the University. The university reserves the right to change, without notice but subject to policies stated
elsewhere in the handbook as appropriately decided by university administration and/or trustees action.
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ASSISTANCE/EMERGENCIES
QUICK REFERENCE LIST

Emergencies - 911

Security - 830-739-1111

Faulkner RA-on-Duty - 830-739-1450

Delaney RA-on-Duty - 830-459-1453

Trull RA-on-Duty - 830-739-1134

Flato/L.A. RA-on-Duty - 830-739-8577

Pecan Grove RA-on-Duty- 830-739-1988

The Oaks RA-on-Duty- 830-739-1452

Resident Director-on-Call – 830-459-2107
Report all accidents requiring first aid
to Campus Security at (830) 739-1111
NOTIFICATION OF UNIVERSITY CLOSURE POLICY
In the event that severe weather conditions are forecast, there will be an alert placed on the Schreiner website stating: “Severe
weather is forecast for <date(s) tbd>. Notification of closure or delayed opening will be posted on the Schreiner University website,
the e2campus notification system, Alertus system and Schreiner University’s Facebook. If no notification is posted by 6:30 a.m.,
the University will be open.
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2100 Memorial Blvd
Kerrville, TX 78028-5697
830-972-7277
Dear Students,
It is my pleasure and privilege to serve as your Dean of Students. As the Dean of Students at Schreiner
University I have the great honor of providing leadership and direction for Student Services here on our
campus, but I see my primary role as an advocate for students. In my role as advocate, I work closely with
faculty, staff and student leaders to enhance the quality of university life for you, the student.
I encourage you to get involved and take advantage of all we have to offer here. Your participation in
student organizations and campus life is integral to the intellectual and social environment at Schreiner by
providing opportunities for public service, learning and involvement in the university and the larger
community. This handbook will assist you in becoming acquainted with services that are available to
support you in your educational growth and development in and beyond the classroom. The student
handbook will serve as your resource guide to university services, and student life activities and programs.
The Dean of Students Office seeks to facilitate the integration of the academic experience of students with
all aspects of the university and student life. The Office encourages interactions among students, faculty and
staff to promote a campus climate which supports students' academic success and their personal and
professional development.
The handbook will be made available on the web. Note that these policies and procedures are subject to
change. Notification of any changes will be made immediately and posted to web where you can find the
most updated version of the handbook.
In addition to this handbook, the Dean of Student Office is a resource for all students, and we encourage you
to consult us for any advice regarding your experience here at Schreiner.
Go Mountaineers,
Dr. Charles M. Hueber
Dean of Students
[email protected]
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SCHREINER UNIVERSITY MISSION, VISION, VALUES & GOALS
MISSION
Schreiner University, a liberal arts institution affiliated by choice and covenant with the Presbyterian Church (USA), is committed
to educating students holistically. Primarily undergraduate, the university offers a personalized, integrated education that prepares its
students for meaningful work and purposeful lives in a changing global society.
VISION
Schreiner University will always hold student success as its first priority. The university will be known for its academic rigor; it will
continue to be an institution of opportunity where students from a variety of backgrounds and experiences learn through educational
programs equipping them to achieve, excel, and lead. The university aspires to serve as a standard to others in programs and
practices.
VALUES
Schreiner University
 holds sacred the Christian convictions that each student is valuable and unique and that the university’s purpose is to enable
every student to grow intellectually, physically and spiritually.
 values diversity of people and thought in a setting of open, civil discourse.
 embraces life-long learning and service to society as critical traits in a world whose community is global.
 believes that higher education is instrumental in developing thoughtful, productive, and ethical citizens.
 believes that the values that inform our relationships with our students should also inform our relationships with one
another.
CORE GOALS AND STRATEGIC EMPHASES
Learning: Support, promote, and initiate curricular and co-curricular programs which instill a culture of demonstrable excellence
within a diverse community of scholars.
 Raise the profile of the university’s academic programs among current and prospective students, the higher education
community, and supporters of the institution.
 Achieve demonstrable learning growth and preparation for life with students from diverse circumstances.
 Further develop an engaging and diverse campus life, with a residential base, offering opportunities for learning and leadership
through involvement, service, personal development and spiritual growth.
Communities: Foster internal conditions and relationships and expand external partnerships with professional, service, and churchrelated communities to further the university’s strategic vision.
 Recruit and retain a robust student population of at least 1200.
 Offer compensation and employment conditions that attract and retain quality faculty and staff, diverse and united in support of
our mission.
 Establish and implement a plan for effective and creative use of technology in all phases
of the university’s work.
 Serve as a primary intellectual, cultural and economic force within the community and region.
Finances: Develop and be effective stewards of Schreiner’s resources to achieve the educational mission of the university.
 Achieve best practices in financial management of the institution..
 Enhance current and develop new revenue sources to create a margin for excellence.
 Accomplish the revised facilities master plan for an institution of 1200-1300
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SCHREINER IN BRIEF
Schreiner University was founded by Captain Charles Schreiner: Pioneer, Rancher,
Banker, Merchant, Philanthropist. On December 31, 1917, he placed in trust for the establishment of Schreiner Institute one hundred
forty and one-fourth acres of land and two hundred fifty thousand dollars “to supply facilities for high grade instruction to boys and
young men as a preparation for college and university course work.” The school was to be “owned, maintained, and controlled by
the Synod of Texas of the Presbyterian Church of the United States.”
On December 27, 1921, trustees appointed by the Synod of Texas formally received the trust and took steps to erect the first unit of
buildings—a classroom building, one dormitory and the president’s home. Under the leadership of James J. Delaney, a faculty was
organized, and the school in September, 1923, opened its doors.
For a decade, Schreiner offered to boys and young men (only) a preparatory department and the first two years of college. In 1932,
coed residents of the immediate Kerrville vicinity were enrolled in the college department as day students. In 1971, women were
enrolled as boarding students.
Other change redefined educational mission. From the beginning, instruction in military training was required for both high school
and college students. In 1957, participation was made optional for college students and then in 1969 was discontinued. Two years
later, it terminated as well for high school students. In 1973, phase-out began for the preparatory department, the name of the school
was changed to Schreiner College, and the curriculum was broadened to include career education and life- long learning
opportunities. In 2001, the Board of Trustees changed the name to Schreiner University.
Largely responsible for the school’s character and reputation, Dr. James J. Delaney served as president twenty-eight years from the
opening until his retirement in 1950. Genial and tolerant, Dr. Andrew Edington succeeded, serving as president twenty-one years,
beautifying, modernizing, and enlarging campus facilities. Continuing a tradition of progressive change while holding to enduring
values, Dr. Sam McDowell Junkin, Schreiner’s third president, served for twenty-five years until his retirement in 1996. Dr. J.
Thompson Biggers served as the fourth president from 1996-2000. Dr. Junkin returned in 2000 to serve as Interim President. In
2001, Dr. Charles Timothy Summerlin was named the fifth President of Schreiner, and continues to maintain the strong connection
to the Presbyterian Church while strengthening various academic programs.
ACCREDITATION
Schreiner University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award
associate, baccalaureate, and masters degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 300334097 or call 404-679-4500 for questions about the accreditation of Schreiner
University. The University also holds full approval status with the Texas Board of Nursing, and is approved by State Board for
Educator Certification (SBEC) of the Texas Education Agency (TEA) for educator preparation programs.
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STUDENT GOVERNMENT ASSOCIATION
President, Shayla George
[email protected]
STUDENT GOVERNMENT ASSOCIATION (SGA)
SGA is the primary governing body for the students of Schreiner University, created by joint action of faculty and students during the
session of 1929-1930. SGA offers a variety of ways to get involved. The most popular is to run for a senate position. Elections are
generally held each spring and fall. Representatives from the Senate serve on numerous committees including Academic Affairs,
Admission, Library and Technology, Diversity and others. Officer positions are elected at the end of the spring semester. SGA officers
represent the student body at Board of Trustees functions and other University events.
Overall the role of the Schreiner SGA is to represent the interests of the students to university administrators, faculty, staff, and others
in the Kerrville communities. Our goal is to empower students to pursue their passions and feel at home in their college environment. In
addition to lobbying administrators on the issues that matter most to students, SGA provides a wide range of student services, hosts a
variety of events to enrich undergraduate life on campus, and partners with student organizations and university departments to sponsor
unique programs that serve the student body as a whole.
SGA MISSION
The Schreiner University Student Government Association exists as a community of critical thinkers invested in the welfare of the
student body by utilizing self-government to address and improve upon student concerns. Through doing this the Student Government
Association seeks to become the premier student leadership organization on campus, effectively garnering respect from the entire
Schreiner Community and continuously improving the Schreiner campus and student life experience for generations to come.
SGA MOTTO
Ductus et Legatum “Leadership and Legacy”
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SCHREINER UNIVERSITY QUICK DIRECTORY
2100 Memorial Blvd.
Kerrville, TX 78028
Admission (toll-free) 1-800-343-4919
All phone numbers use area code (830)
Administration & Finance
Admissions
Advancement and Development
Alumni Relations
Athletics
Bookstore
Auxiliary Services
Campus Ministry
Campus Recreation
Career Development
Center for Innovative Learning
Church Relations
Community Service (Students)
Computer Help Desk
Counseling
Dean of Students
Dining Services
Enterprise Technology
Facilities Services
Financial Aid
Financial Services Office
Graduate Programs
Greystone Preparatory School
Human Resource Services
Institutional Research
Instructional Technology
International Students/Study Abroad
Leadership & Student Engagement
Learning Support Services
Lion's Den
Logan Library
Mail Center
Marketing
President's Office
Print Shop
Provost's Office/Academic Affairs
Public Relations / University Relations
Registrar
Residence Life
Security
Student Activities
Student Employment (On-Campus)
Teaching/Learning Center
Transcripts (Registrar's Office)
University Relations/Public Affairs
792-7355
792-7217
792-7201
792-7206
792-7421
792-7300
792-7456
792-7284
792-7412
792-7281
792-7352
792-7427
895-7106
792-7262
792-7282
792-7277
896-2347
792-7304
792-7234
792-7217
792-7428
792-7378
896-6530
792-7435
895-7116
792-7353
792-7358
792-7330
792-7256
792-7296
792-7312
792-7301
792-7462
792-7345
792-7391
792-7371
792-7405
792-7357
792-7354
739-1111
792-7465
792-7451
792-7352
792-7356
792-7405
Bill Muse, VP for Admin & Finance
Caroline Randall, Director
Lisa Turner, Director
Paul Camfield, Associate Director
Ron Macosko, Director
Peggy Clanton, Manager
Tammi Clanton Roach, Director
Rev. Gini Norris-Lane, Director
Riley Bonilla, Director
Cristina Martinez, Director
Martha York, Director
Rev. Susan L. Liljestrand, Director
Kelsey Penn, Coord. Purposeful Lives
Claire Rabson
Kim Woods, Director
Dr. Charles Hueber, Dean
Becky Tolle, Director
Kasra Hafezi, Director
Dale Myers, Director
Toni Bryant, Dean of Enrollment Svc.
Sam Webb, Controller
LaVonne Miller
David Bailey, Director
Wendy Blattner, Director
Dr. Lucien Costley, Director
Kathie Walker, Director
Dr. Sonja Lind, Coord. Changing Global Society
Dr. Matt Goodwyn, Asst. Dean of Students
Dr. Jude Gallik, Director
Becky Tolle, Director
Dr. Candice Scott, Dean of Student Success
Barbara Young
Lane Tait, VP of Marketing
Dr. Tim Summerlin, President
Kelley Schneider, Manager
Dr. Charlie McCormick, Provost &VPAA
Amy Armstrong, Director
Darlene Bannister, Registrar
Sarah Campfield
Danny Flores, Director
David Gehrels, Director
David Reast, Coord. Meaningful Work
Karen Sides, Director
Darlene Bannister, Registrar
Amy Armstrong, Director
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[email protected]
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Director of Auxiliary Services
Tammi Clanton
[email protected]
830-792-7456
AUXILIARY SERVICES
CAILLOUX CAMPUS ACTIVITIES CENTER (CCAC)
The Cailloux Center is home to multiple facilities students may access on a daily basis. Reserve the theatre for a meeting, pick-up mail
or visit the bookstore, pick up printing at the print shop, attend lectures, dances, banquets and club meetings, view the latest student art
exhibit, play billiards, watch TV, hang out with friends over chicken or subs or enjoy a Starbucks coffee drink in the Lion’s Den Snack
Bar.
http://www.schreiner.edu/conferences/index.html
BOOKSTORE – CAILLOUX CENTER, 1ST FLOOR
Bookstore Manager
Peggy Clanton
[email protected]
830-792-7300
The Bookstore provides textbooks, supplies, toiletries, stationery, souvenirs, and a variety of Schreiner University sports/casual wear.
Normal operating hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
http://www.schreiner.edu/bookstore
FOOD SERVICE – DINING HALL
Director of Dining Services
Becky Tolle
[email protected]
830-896-2347
Chartwells manages all food service operations on campus.
Patrons will find a wide range of menu choices including full hot meals, grill items, soup of the day, salad bar, deli sandwiches, desserts
and drinks offered in the dining hall. The Lion’s Den is the campus snack bar located in the Cailloux Student Activity Center. All
resident students with a meal plan also have a declining balance that can be used in either the Snack Bar or the dining hall. Students on
the Meal Plan must show their university ID upon entrance; all others pay at the door. Meals and declining balance are valid only
during the contract board period. The declining balance will be carried over from fall to spring terms. Meals and declining balance are
not applicable between terms. All remaining balances will be cleared at the end of the spring term. Commuter students may purchase
meal plans or declining balance plans through the Office of Residence Life. Regular operating hours of the board plan during the
academic year are listed below but are subject to change
www.dineoncampus.com/schreiner/
Gus Schreiner Dining Hall
Continuous Hours
Monday - Friday
7:00am - 8:00pm
Saturday and Sunday
Dinner 5:00pm - 7:00pm
Lion’s Den
Monday - Friday
8:00am - 11:00pm
Saturday
7:00pm - 11:00pm
Sunday
2:00pm – 11:00pm
MAIL CENTER – CAILLOUX CENTER, 2ND FLOOR
Mail Center Manager
Barbara Young
[email protected]
830-792-7301
Mail Center Window hours are Monday – Friday, 8:00 a.m. to 4:00 p.m.
Only resident students are assigned an individual mailbox. Students must obtain their university ID before they will receive their
mailbox assignments and combinations from the Mail Center. Students will keep their assigned mailbox until they graduate. Should a
resident student move off campus their mail box will be closed. Personal businesses may not be conducted using school mail boxes.
Incoming mail and packages may be picked up during Mail Center hours 8:00-4:00 Monday thru Friday. NO weekend deliveries by
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USPS, UPS or FedEx are accepted. Student ID and the claim ticket are required to pick up packages.
http://www.schreiner.edu/about/mail.html
PRINT SHOP – CAILLOUX CENTER, 2ND FLOOR
Print Shop Manager
Kelley Schneider
[email protected]
830-792-7391
Print Shop Window hours are Monday – Friday, 8:00 a.m. to 4:00 p.m.
The Print Shop offers full color and black and white printing services for brochures, post cards, rack cards, flyers as well as binding
services. For pricing information please contact the Print Shop
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DIVISION OF STUDENT SERVICES
Dean of Students
Dr. Charles Hueber
[email protected]
830-792-7318
Student Services provides comprehensive student experiences and social integration by actively engaging the Schreiner community in a
variety of programs and services. We are committed to the creation of a holistic learning environment that prepares students to lead
successful lives.
LEADERSHIP AND STUDENT ENGAGEMENT
Assistant Dean of Students
Dr. Matt Goodwyn
[email protected]
830-792-7330
Schreiner University offers a wide variety of leadership development opportunities designed to help students identify and develop their
leadership skills. The different leadership programs provide students an opportunity to interact with peers, faculty, and professional
staff to expand upon their leadership understanding and application of leadership. Leadership opportunities include, Mountaineer
Leadership Conference, I-Impact conference, Leadership Lecture Series, and Schreiner Experience Leadership Trip. Unless otherwise
specified, leadership events and programs are free to students. Information about events and programs are shared throughout the year
through email, and the University website with instructions on how/where to attend. http://students.schreiner.edu/leadership/index.aspx
TRADTIONS
The Ancient and Honorable Order of the Campus would like to take this opportunity to welcome you to Schreiner University, and
share some of the history and traditions. “The Order” is an elite group of 12 students—one for each member of Schreiner’s first
graduating class—whose primary goal is to preserve and promote Schreiner’s rich history and traditions. Schreiner University was
established in 1923 by Captain Charles Schreiner, a hill country rancher, merchant, and former Texas Ranger, and the Presbyterian
church.
SCHREINER UNIVERSITY FIGHT SONG:
Fight for Schreiner.
Fight for Schreiner.
Fight to win this game.
Down the foe team,
On we go team,
On to Vic-to-ry.
Raise our banner,
Shout Hoseanna,
Glory to her name
Fight te-am, fight-fight-fight
For Schreiner’s fame
The Bull Ring: Long ago students would have to walk off demerits prior to graduating around the Bull Ring (the sidewalk around
the outside of the quad is where the Bull Ring used to be).
The University Seal: It is bad luck to walk across the seal, located in the quad.
Mountaineer Camp: First-year students take part in a mountaineer camp dedicated to bringing the Freshmen class together in a
fun, exciting atmosphere the week before classes start in August.
Game-Day Shirts: The official game-day shirts to be worn at all home games.
The University Ring: The official ring of Schreiner University is a unifying symbol of pride for the university. Juniors receive
their rings the spring semester of their junior year.
Late-Night Breakfast: A meal prepared and served by faculty and staff for the students before finals.
School Colors: Maroon and White
School Mascot: Mountaineer
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MOUNTAINEER FITNESS CENTER (MFC)
Director of Campus Recreation
Drew Dobbins
[email protected]
830-792-7412
The Mountaineer Fitness Center (MFC) provides the Schreiner University community with a safe and comfortable environment to
pursue healthier lifestyle choices through fitness and recreational programming. The MFC offers students multiple facilities including
two racquetball courts, an aerobics room, a cycling room, a cardio/weight room, an outdoor sport court, swimming pool, and locker
rooms. New for Fall 2014 is the ‘Garage,’ an Olympic and powerlifting center, housed in the adjacent building off from the outdoor
sport court. The offices for the Health Clinic, Counseling Services, Campus Recreation, Wellness and Group Fitness, Athletic Training,
and Athletic Coaches are also located in the MFC. http://www.schreiner.edu/MountaineerCenter/facilities.html
MFC Policies:
All individuals upon entering the Mountaineer Center must check in at the control desk.
ID Policy
An official Schreiner University ID card must be used to gain entry to the Mountaineer Center. Members will be denied entry without
an ID card. (the only exception will be for students attending class, a class list will be provided). Any attempt to gain or provide
unauthorized entry into the Mountaineer Center will result in suspension of privileges. SFSA Members, will purchase memberships and
ID cards through the office of University Advancement. ($30 yearly fee, fees are subject to change).Associate SFSA Members, and
Schreiner University Retiree, will purchase memberships and ID cards through the office of University Advancement. ($60 yearly fee,
fees are subject to change). Family members of faculty and staff will purchase an ID through the security department ($5 ID card fee,
fee is subject to change).Students who have spouses that want to use the facilities may bring them, but the spouse may not come with
the student’s card and be allowed entrance. The Student must be with spouse and vice versa.
Campus Recreation staff reserves the right to perform random identification checks to ensure the safety and security of all patrons
using the facility
Accessibility
Students

Have full access to facilities

Must currently be enrolled as a student

Family members of staff and faculty

Have limited access to the facilities

Must purchase a Schreiner University ID card

Individuals under the age of 16 are not allowed to use the fitness facilities (aerobic room, cycling room, and fitness room)

Individuals under the age of 18 are not permitted to use the fitness facility (aerobic room, cycling room, and fitness room) without
being accompanied by an adult
SFSA (Schreiner, Former, Student, Association)

Have limited access to facilities

Must be a current member

Must sign up to be a member through the Alumni house
Associate SFSA Member

Have limited access to facilities

Must be a family member of a current SFSA member

Must be a current member

Must sign up to be a member through the Alumni house
Guests

A 5 visit guest pass may be purchased by a student, staff, faculty, or SFSA member to be used by a guest. Only one guest
pass may be purchased each semester.

Have limited access

Only students, Faculty, and Staff are allowed to have guests with in the Mountaineer Center.

All guests must be accompanied by a member of the Schreiner Community; (student, staff, faculty, or SFSA member)

Schreiner Community Members are only allowed to have one guest with in the facility

All guests must fill out a release form in order to have access to facilities.

Guests must sign in upon every visit.

Age limit

Individuals under the age of 16 are not allowed to use the fitness facilities (aerobic room, cycling room, and fitness room)
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Individuals under the age of 18 are not permitted to use the fitness facility (aerobic room, cycling room, and fitness room)
without being accompanied by an adult
Kerrville Community

Have tennis court access

Must check in at the Control Desk with in the Mountaineer Center

MOUNTAINEER CENTER FACILITIES
*Facilities are available for use by the Schreiner Community during hours of operation only.
* At no time may the fitness room be reserved; it will always be available for the use of all members.
Schreiner University Athletic Usage
Athletic teams may be using the fitness facilities between 3pm and 8pm M-F; the fitness facilities will still be open to the Schreiner
Community. (Be advised that equipment use may be limited during these time; athletic teams have first priority to the free weights.)
Informed Consent
Before using the Mountaineer Center racquetball courts, fitness facilities; renting any equipment, or participating in recreation
programming, individuals must complete an informed consent form and a PAR-Q & YOU form.
Individuals can complete both forms at the control desk.
Member Attire

Shirts must be worn at all times in all areas of the building.

Shoes must be worn at all times.

Within the racquetball courts and fitness areas members and guests must wear closed toe running shoes or tennis shoes. No
sandals, no boots, and no flip flops are allowed. (flip flops may be worn to exercise classes which do not require footwear ie.
Yoga, Pilates)
Locker Rooms

Two locker rooms with showers are available within the Mountaineer Center: one for men, one for women.

Taking pictures in the locker room is prohibited.

Locker room usage is restricted only to the Schreiner Community

Individuals must provide their own toiletries and towels, for shower use.

During times of Athletic use, one of the two locker rooms will be closed to the general Schreiner Community.

Prior to scheduled competitions locker rooms must be reserved by the athletic department 24 hours in advance. Notification of
such closures will be posted upon entrance to the Mountaineer Center along with an e-mail notification to students, faculty and
staff prior to date of event. The assigned locker room will remain locked during times of athletic use.
Locker Rentals

Lockers are available for day use only.

Locks are provided by Campus Recreation and can be checked out at the Mountaineer Center control desk.(members may not use
their own locks)

Items must be removed from lockers daily.

Any item left in a locker at the end of the day will be removed by the Campus Recreation Staff.

Schreiner University is not responsible for lost or stolen items.
Maintenance of Mountaineer Center Facility by Campus Recreation Staff Members

At the beginning of a staff member’s shift they will make a round of the facility, clean all equipment and ensure all equipment is in
working order.

Staff will use Germicidal Disposable Wipes (these wipes kill MIRSA) to wipe down equipment

All maintenance activity is logged in the Mountaineer Center Maintenance Check List.

Yearly maintenance is completed by the manufacturer of equipment products.
Maintenance of Mountaineer Center Fitness Facilities by members

Prior to use of equipment each member must check equipment for safety.

No gum, chewing tobacco, or food will be allowed in the fitness room, aerobic room, cycling room or racquetball courts.

Absolutely no alcoholic beverages will be permitted inside the Mountaineer Center facility. Members found in violation of this
rule will be held in violation of the Schreiner University Student Code of Conduct.

Members must be wiped down equipment with Germicidal Disposable Wipes after each use.

Free weights must be re-racked, and placed in designated storage areas after use.

Stretching/ Yoga mats and exercise balls must be wiped down with Germicidal Disposable Wipes and returned to storage areas
after use.
Sweat Towels

Sweat towels are available at the control desk.

Used sweat towels must be placed in towel bin located in the fitness room after use
Group Exercise Classes

All Schreiner community members may participate in group exercise classes. Schedules of available classes and times are located
at the control desk and are subject to change upon instructor availability and participation.
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
All classes will be held in the aerobics room and cycling room
Sound Systems

All cardio equipment with in the fitness room has access to Cardio Theater. (cardio theatre allows individuals to select which TV
they would like to listen to using head phones) *Head phones will not be provided

The fitness room, cycling room, and aerobics room have separate sound systems which are used specifically for those rooms.

Campus Recreation staff are the only ones authorized to operate the sound equipment.

Special sound system requests must be approved by the Director of Mountaineer Center and Campus Recreation
Reserving Rooms

All fitness classes and recreation programming takes precedence.

The racquetball Courts, Aerobic Room, Cycling Room, Health and Wellness/Recreation meeting room and classroom can be
reserved.

Room reservations are made through the Director of Mountaineer Center and Campus Recreation.

Racquetball courts must be reserved at the Control Desk

The Registrar reserves the classroom in the Mountaineer Center during the school year. The Director of Mountaineer Center and
Campus Recreation reserves the classroom during the summer.
Racquetball Courts

Court reservations must be made at the control desk 24 hours in advance.

A reservation is lost if individuals are 10 minutes late of reservation time

Racquetball courts can only be reserved 2 hours at a time

Eye Guards must be worn at all times

Black—soled shoes are not allowed on the court

Tennis shoes must be worn at all times

No food or drinks allowed in the court

Courts cannot be reserved during challenge court times, league play, or scheduled tournaments
Aerobics Room

Black—soled shoes are not allowed

Tennis shoes must be worn at all times (only exception is for specific exercise classes such as yoga)

No food allowed

All beverages must be in a closed container.
Cycling Room

Black-soled shoes are not allowed

Tennis shoes must be worn at all times (only exception is for specific exercise classes such as yoga)

Clip in shoes may be used but have to be put on with in the cycling room and taken off prior to leaving the room.

Personal road bikes may be used (bikes must be walked through the building, a violation of this rule will result in immediate
suspension of personal road bike usage)

Mountain bikes may not be used

No food allowed

All beverages must be in a closed container.
Posting Flyers

All flyers must be approved by the Student Activities Office

Flyers may be displayed in the designated area within the Mountaineer Center

Flyers posted in areas not designated will be taken down and disposed of
MOUNTAINEER FITNESS CENTER RACQUETBALL POLICY
Outside community racquetball play

May purchase a punch card – 12 uses for $50. (See open usage times below)

Single Usage- $10 per play

Driver’s license, waiver, and save harmless form must be submitted at the control desk upon entering.

Use of racquetball courts and locker area must not interfere with student use.

Access to the locker rooms and shower area is on a day to day basis. No holdings or locked possessions.

Reservations may be made the day of.

Parking lot adjacent from the tennis courts is made available for visiting parking.
Alumni (graduates, faculty, and staff) may use the racquetball courts at no charge. Players may rent/borrow equipment just as long as
their ID, waiver form, and save harmless have been submitted to the control desk until the equipment is returned after the session.
“OPEN” usage times: availability depends on the Mountaineer Fitness Center Hours of Operation.
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MOUNTAINEER FITNESS CENTER HOURS OF OPERATION
These hours are subject to change based on analysis of the MFC Director.



M-F: 7am-10pm
Sat: 10am-10pm
Sun: 2pm-10pm
WELLNESS AND GROUP FITNESS
Coordinator of Group Fitness
Riley Bonilla
[email protected]
830-792-7486
The Office of Wellness and Group Fitness is responsible for encouraging the pursuit of holistic wellness through exercise, meditation,
preventative awareness, and nutrition. The Coordinator of Wellness and Group Fitness organizes fitness classes, maintains a team of
certified instructors, and assists groups of students in their pursuits of healthier lifestyles. The Coordinator also hosts private exercise
and nutrition advising, produces exercise templates, introduces programs to encourage healthy lifestyles, conducts alcohol and sexual
education lectures for organizations upon request, and educates people to encourage their independent and unique approach to achieve
their individual health goals. These programs can be joined by emailing the Wellness Coordinator and by following SU FitLife on
Facebook and Instagram. http://students.schreiner.edu/campus-recreation/fitness-classes.aspx
Fitness classes are free to the SU community. Participants need to bring their SU ID to the Mountaineer Fitness Center and sign in at
the front desk to join the class. Classes are fully equipped to meet the demands of the workout; however individuals who wish to bring
their own equipment specific to the fitness class, for example a yoga mat, may do so. The class schedule can be found in the SU main
calendar tab on schreiner.edu
INTRAMURALS
Campus Recreation is an essential component to the overall mission for Schreiner University. Its purpose is to provide meaningful
development and well-being for members of the Schreiner community and offers a wide range of educational, intramural, recreational,
and social programs that foster personal, ethical, and physical development.
INTRAMURAL POLICES:
SAFETY - All participants who sign up on IMLEAGUES.COM/SCHREINER will be required to sign the electronic waiver. Hardcopy waivers are found at the front desk in the Mountaineer Fitness Center. Individuals participate at their own risk and absolve the
University of Virginia of responsibility for any injuries incurred during the activity. All individuals should be in good physical
condition. Participants are encouraged to provide their own health insurance and to receive a health examination yearly.
All participants must wear shoes. For outdoor sports, rubber cleated shoes and screw-in cleats will be allowed. Metal cleats of any kind,
open heel and/or toe shoes are prohibited. For indoor sports, court shoes must be worn. Any item deemed to be dangerous by the
Intramural Supervisor may not be worn during a game. All types of jewelry (aside from medical bracelets) are prohibited in every sport
- no exceptions.
LEAGUE CLASSIFICATIONS - Most of the intramurals at Schreiner are Co-Rec - Teams may consist of students, faculty, staff, and
alumni. Teams are required to have both male and female participants.
Community Special Events – Every semester campus rec hosts special events that are open to the public. Some of these include:
Thanksgiving Color Dash 5k, 3v3 Basketball Tournament, and Tailgates/Chili Cook-off at our athletic games.
Tournaments – consist of 1 or 2 day activities in a bracket style form
Leagues – consist of several weeks of play in a particular sport
HOW TO REGISTER FOR INTRAMURALS - All campus rec intramurals can be found on IMLEAGUES.COM/SCHREINER.
Once you log in to IMLEAGUES you click on the sport you wish to play and can either ‘Create a Team,’ ‘Join a Team,’ or ‘Free
Agent.’ All intramural participants need to register on IMLEAGUES.
REC*IT APP – this free app allows you to sign up, manage your schedule, group text with your team, see upcoming events, receive
updates and notifications, brackets, and game times all from your phone. The app is partnered with IMLEAGUES, so after creating an
account on IMLEAGUES the REC*IT app is a convenient way to stay engaged on everything campus rec.
Create a Team – Once you create a team, you can give your team a name, color, assign captains, and start building your roster.
Join a Team – After a team has been created you can request to join that team if they are searching for additional players.
Free Agent – This List is designed to aid those interested in participating in a particular sport who are lacking a partner or team with
which to play. Participants searching for additional interested players to complete their team can also utilize the list. Individuals who do
not have a team are encouraged to join the Free Agent's List. Free Agents may also create their own team.
Captains – 1 or 2 captains will be assigned per created team. It is the responsibility of the captains to rely all notifications and schedules
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to the rest of their team. Team captains are responsible for the eligibility of players used from the Free Agent List.
FEES - Campus Rec programs at Schreiner University are always free, unless stated or involving a community special event.
SCHEDULES - Team captains and participants are responsible for knowing their team’s schedule. Generally, teams participating in
leagues play a three-week regular season. Most intramurals take place M-TH nights from 7pm-10pm. Schedules can be found on both
IMLEAGUES.COM/SCHREINER and the REC*IT app.
TRAVEL - Some intramural teams do travel to play other regional universities. The major one would be flag football. The winner from
our fall Schreiner league has the option of deciding who they take to the Regional Flag Football Championships in November. All
travel must be cleared with the Dean of Students and the Director of Campus Rec. Teams may apply for the regional championship
through the NIRSA website or the hosting university’s website. A professional staff member must accompany the team on any trip.
WINNING TEAMS - All winning teams receive a free t-shirt. A photo of each winning team will also be displayed on the Wall of
Fame, which is located in the Mountaineer Fitness Center.
OVERAL RECREATION CHAMPIONS (O.R.C.) - August through April, any team may sign up for the O.R.C. Championship.
Each team receives points from a variety of categories including: results from intramural leagues, social media posts, and more. The
Director of Campus Rec maintains this database and the points system. Each team must keep the same team name throughout the year
to be eligible to win and the roster cannot exceed 15. Once the winner has been declared, the winning team receives recognition at the
end of the year Leadership Banquet, and Champion T-shirts. A photo of each All-University Championship Team will also be
displayed on the Intramural Wall of Fame, which is located on our website and in the Aquatic & Fitness Center.
SOCIAL MEDIA – www.schreiner.edu/student-life/campusrecreation
Facebook: Schreiner University Campus Recreation (SUCAMPUSREC)
Facebook: Schreiner Outdoor Adventure Program (S.O.A.P.)
Twitter: @su_campusrec
Instagram: @sucampusrec
Youtube: SUCAMPUS REC
NATIONAL INTRAMURAL RECREATION SPORTS ASSOCIATION (NIRSA) - Schreiner Campus Rec is a member of
NIRSA and has to update its membership every year. Benefits include: discounts on events, conferences, email lists, American Red
Cross discounts, and more.
HOTBOX - All individuals upon entering the Hot Box must check in at the control desk.
An official Schreiner University ID card must be used to gain entry to the Hox Box.
Members will be denied entry without an ID card. (the only exception will be for students attending an University course for credit)
Any attempt to gain or provide unauthorized entry into the Hot Box will result in suspension of privileges.
SFSA Members will acquire a membership ID card through the office of Alumni Relations.
SFSA Family Members (one degree of separation), and Schreiner University Retiree, will acquire ID card through the office of Alumni
Relations.

Benefit eligible family members within the household (spouse, and children) of faculty and staff will acquire an ID through the
security office

Benefit eligible family members within the house hold (spouse, and children) of current students may accompany the student as a
guest (following the age requirement policy)

Guests accompanied by a student, staff, faculty, or SFSA member will be charged $10 to use the exercise facilities of the MFC;
there will be no charge for guests to use of the racquetball courts. All guests must be accompanied by a student, staff, faculty, or
SFSA member.
Campus Recreation staff reserves the right to perform random identification checks and refuse any guest to ensure the safety and
security of all patrons using the facility
Age limit
Any individual between the ages of 13-15 must be accompanied by a parent or guardian, and must be exercising with the parent or
guardian (the parent or guardian can not simply be in the room they must be actively exercising with the individual).
Individuals between the ages of 13-15 must complete the safety course, (provided by the MFC staff) prior to using the facility. A
parent or guardian must attend the safety course with the individual. Sign up for the safety course will be at the MFC front desk.
We also require individuals ages 16-17 complete the safety course accompanied by a parent or guardian. However once the safety
course has been completed individuals ages 16-17 may use the fitness center without being accompanied by a parent or guardian.
It is not required for individuals 18 or older to complete the safety course; however we encourage anyone unfamiliar with fitness
equipment to complete the safety course.
Informed Consent
Before using the Mountaineer Center, Hot Box, swimming pool, racquetball courts, fitness facilities; renting any equipment, or
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participating in recreation programming, individuals must complete an informed consent form.
Individuals can complete both forms at the Mountaineer Fitness Center Control desk, or the Hot Box control desk.
Member Attire

Shirts must be worn at all times in all areas of the building.

Shoes must be worn at all times.
CLUB SPORTS
Club Sports promote and develop the interests and skills of their members in a specific sport. These competitive clubs are athletic and
recreational organizations that compete locally, regionally, and nationally in tournaments and matches against other universities.
How to start a club

To register a group to become an official club sport, follow the club sport check-list. All groups must have 10 dedicated
individuals ready to participate in the club.

Each club sport needs a staff or faculty advisor to help them manage the operations, schedules, travel, and other aspects of running
a club.

Once all the documents from the check-list are complete they need to be turned into the Director of Campus Recreation.

Each club sport team is allotted a set monetary budget for each academic year from the department of Campus Recreation. Any
additional funding must be approved and raised by the club itself.
SCHREINER OUTDOOR ADVENTURE PROGRAM (S.O.A.P)
S.O.A.P. offers outdoor adventure trips to the Schreiner Community; trip durations included one day excursions to week long
excursions. Trips occur on the weekend or during school holidays. There is a small cost associated with the trips to cover some
expenses of the trip such as entrance fees, food, van rental, and various other expenses. Some equipment is available through campus
rec but what is not available the student will have to provide. S.O.A.P. is also lead by a student Manger and now acts as a travel agency.
We provide the best group rates as possible, do all the planning, and set up for you, so your group doesn’t have to. Have an idea for a
trip? Just come to us with a plan, a group of friends, and we can put the trip together for you. We do all the work, so you don’t have to!
BOATING AND RENTAL PROGRAM
*After the completion of the Boating Orientation Program, each patron may rent a boat.
Equipment Checkout: M-F 9am-5pm; Sat & Sun by appointment only

Patrons must read and sign the Equipment Rental and Liability Release Waiver Form

An Equipment Loan Form will be completed by each renter(s) and staff each time the equipment is checked out.

Staff and patron(s) assemble and pre-inspect equipment, confirming good condition.

Fees will be assessed if equipment is returned late, damaged, wet or excessively dirty.

Patron will be charged the cost of replacement for equipment which is lost or irreparably damaged.
Equipment Return: M-F 9am-10pm; Sat 10am-10pm; Sun 2pm-10pm

Individuals checking out equipment must return that equipment at the time appointed on the Sign out sheet.

Patrons must return equipment clean, thoroughly dry and in good condition.

There should be no instances of users simply "dropping off" equipment without inspection by a work study staff member or the
Director of Campus Recreation.

Any patron who fails to return equipment or pay fees will be banned from Campus Rec until payment has been made.

A late fee of $5.00 will be charged for everyday that rented equipment has not been turned in as stated on the ‘Equipment Loan
Form.’
SWIMMING POOL
The pool at Schreiner University is not a public pool. That means that individuals who are not part of the Schreiner community are
restricted in their use. We cannot charge individuals to use the pool, unless it is included in the rental of the facility such as a summer
camp. Any one who wishes to use the pool MUST show their Schreiner ID card AND have signed a waiver form. The process of
checking ID’s and tracking use of the facility is a new process. As a result, there may be a lot of comments comparing this to previous
years. Please do your best to explain the reason and direct any question that you do not feel comfortable answering to the Director of
the Mountaineer Fitness Center and Campus Recreation.
Schreiner Students : Current Schreiner students may use the pool. Current includes students who are attending summer classes as
well as students who will be returning in the fall. If the student is no longer attending Schreiner, either graduated or transferred, then
they will need an Alumni Pool Pass. All Schreiner Students must bring their Schreiner ID card with them for every visit. If they are
unable to obtain a valid Schreiner ID card through Security, then they must obtain a Student Pool Pass through the Campus Recreation
Office. This pass along with a picture ID must be presented for each visit to the pool. Students will be tally marked under Students.
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Direct any questions to the Director of the Mountaineer Fitness Center and Campus Recreation.
Schreiner Faculty / Staff: Current Schreiner Faculty and Staff members may use the pool. All Schreiner Faculty and/or Staff
members must bring their Schreiner ID card with them for every visit. Faculty will be tally marked under Faculty and Staff will be
tallied marked under Staff. Direct any questions to the Director of the Mountaineer Fitness Center and Campus Recreation.
Schreiner Alumni: Members of the Schreiner Former Students Association are eligible to use the pool. Alumni will be tallied
marked under Alumni. Direct any questions to the Director of the Mountaineer Fitness Center and Campus Recreation.
Family Members: Immediate family members of current Schreiner student, faculty and staff are eligible to use the pool if they are 1.
With the Schreiner student, faculty or staff member, 2. Are registered with the Campus Recreation Office and have the Schreiner
student, faculty or staff members ID. Any family member who is under the age of 13 (12 and under) is not allowed to enter the facility,
including the pool deck, without an adult 18 years or older in attendance. That adult must remain with them for the duration of the
visit. Immediate family is defined as Spouse/Significant Other and children. Parents, Grandparents, In-Laws, brothers, sisters, etc. are
considered guests. All individuals qualifying as Family Members (registered with Campus Recreation) will tally marked under Family.
Direct any questions to the Director of the Mountaineer Fitness Center and Campus Recreation.
Guests: Current Schreiner students, faculty and staff members are allowed to have 2 guests use the facility with them in attendance. If
the student, faculty or staff member is not with them, then the guests are not allowed to use the pool. The ONLY exception to this is if
an immediate family member who is registered and is over 18 years of age brings in the guest. For example the spouse brings the
children and 2 of the children’s friends. Guests will be tally marked under Other. Direct any questions to the Director of the
Mountaineer Fitness Center and Campus Recreation.
Campers: Campers are allowed to use the pool during designated hours. An adult camp staff member must be present for all
scheduled pool usage times. Campers may not enter the facility until the adult supervisor is present. The adult supervisor must remain
on site at all times and if he/she leaves, then all the campers must be removed from the pool. Campers AND camp staff will be asked to
follow the buddy board system. If they have questions or concerns regarding this process please have them contact the Campus
Recreation Coordinator. All Campers and Camp Staff will be tally marked under Camp.
COUNSELING SERVICES – MOUNTAINEER FITNESS CENTER
Director of Counseling
Kim Woods
[email protected]
830-792-7282
Schreiner University Counseling Center strives to provide quality counseling, in a confidential environment, in which the student and
counselor can work together to resolve concerns or to expand the personal growth of the student. Whatever the reason for the visit, the
goal is to increase the student’s enjoyment of life and chances for success in college. Appointments can be made with a counselor by
calling 792-7282 or sending an e-mail to [email protected]. For emergencies after regular operating hours call Security at 7391111 or call 911. http://students.schreineredu/counseling.
HEALTH CLINIC – MOUNTAINEER FITNESS CENTER
830-792-7285
http://students.schreiner.edu/health/
Schreiner University partnered with Peterson Medical Associates to ensure our students, faculty, and staff have access to quality
medical care when they need it. The campus clinic will accept most insurance plans and affordable cash pay prices available for uninsured or those that choose not to file insurance. The clinic staff with provide fast track access (first priority) to Peterson Urgent Care
(www.petersonurgentcare.com) any medical requirements that cannot be handled onsite.
As a reminder, the campus clinic is for the exclusive use of Schreiner University students, faculty, staff, and dependent family
members.
If needing medical attention after hours, care needs can be directed to your resident hall director, resident assistant, or Security at 830739-1111. If a life threatening emergency, call 911 (you may need to dial 9 for an outside line). If not a life threatening situation, you
may call Peterson Medical Associates at 830-258-7762 and ask for the doctor on call or schedule an appointment with the campus nurse
during business hours.
BACTERIAL MENINGITIS
Texas Senate Bill (SB 62) was passed and provides an update to the Bacterial Meningitis Vaccine Mandate. Effective October 1st, 2013
SB 62 requires all students (under age 23) entering an institution of higher education (public and private) to either receive a vaccination
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against bacterial meningitis or meet certain criteria for declining such a vaccination before the first day of the semester.
Important Information About Meningitis:
Students are REQUIRED to obtain the bacterial meningitis vaccination at least 10 days before moving onto campus, starting
classes or beginning other activities (ex; athletics). Proof of vaccination should be submitted 15 days prior to the start of the
semester to allow for proper processing.
If you have any questions, please contact the Health Clinic at (830)792-7279. Forms may be emailed to [email protected], faxed
to (830)792-0721, or mailed to 2100 Memorial Blvd. CMB 6250 Kerrville, TX 78028.
Bacterial Meningitis is a serious, potentially deadly disease that can progress extremely fast. It is an inflammation of the membranes
that surround the brain and spinal cord. The bacteria that causes meningitis can also infect the blood. This disease strikes about 3,000
Americans each year, including 100-125 on college campuses, leading to 5-15 deaths among college students every year. There is a
treatment, but those who survive may develop severe health problems or disabilities.
What are the symptoms?
High fever, rash or purple patches on skin, light sensitivity, confusion or sleepiness, lethargy, severe headache, vomiting, stiff neck,
nausea, seizures. There may be a rash of tiny red-purple spots caused by bleeding under the skin. These can occur anywhere on the
body. The more symptoms, the higher the risk, so when these symptoms appear seek immediate medical attention.
How is Bacterial Meningitis diagnosed?
Diagnosis is made by a medical provider and is usually based on a combination on clinical symptoms and laboratory results from spinal
fluid and blood tests. Early diagnosis and treatment can greatly improve the likelihood of recovery.
How is the disease transmitted?
The disease is transmitted when people exchange saliva (such as by kissing, or by sharing drinking container, utensils, cigarettes,
toothbrushes, etc.), or come in contact with respiratory or throat secretions.
How do you increase your risk of getting bacterial meningitis?
Exposure to saliva by sharing cigarettes, water bottles, eating utensils, food, kissing, etc.. Living in close conditions (such as sharing a
room/suite in a dorm or group home).
What are the possible consequences of the disease?
Death (in 8-24 hours from perfectly well to dead), permanent brain damage, kidney failure, learning disability, hearing loss, blindness,
limb damage that requires amputation, coma, convulsions.
Can the disease be treated?
Antibiotic treatment, if received early, can save lives and changes of recovery are increased. However, permanent disability or death
can still occur. Vaccination is required for all new and transfer residential students at Schreiner University at least 10 days prior to
moving on campus, starting classes, or beginning other activities. Vaccines are required for all new or transfer students under the age of
23 years old. Vaccinations are effective against 4 of the 5 most common bacterial types that cause 70% of the disease in the U.S.
Vaccinations take 7-10 days to become effective, with protection lasting 5 years. The cost of the vaccine varies so check with your
health care provider.
Vaccination is very safe-most common side effects are redness and minor pain at injection site for up to two days.
How can I find out more information?
Contact your own health care provider
Contact your local or regional Texas Department of Health office at 830-896-5515.
Contact web sites: www.cdc.gov/ncidod/dbmd/diseaseinfo; www.acha.org
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FIRST YEAR EXPERIENCE
Coordinator of First Year Programs
Adrienne McClendon
[email protected]
830-955-5700
The First Year Experience program at Schreiner University seeks to foster a dynamic and enriching culture of success and satisfaction
for incoming students. Through Freshman Seminar Courses, Mountaineer Days Orientation, Mountaineer Camp, and our seven
Learning Communities the program offers students opportunities for personal and professional growth while helping students to engage
with faculty, professional staff, and their peers.
Freshman Seminar – This is a mandatory course for incoming freshmen that focuses on student success skills and practices. The
course is taught by faculty or staff members alongside student Mentors and seeks to help incoming freshmen adjust to the rigor of
undergraduate study while building supportive relationships with peers, faculty, and professional staff.
Mountaineer Days Orientation – Our summer orientation program assists students with their first steps transitioning into college.
During orientation at Schreiner University new students meet with faculty advisors to review course offerings, learn about campus
services and programs, receive detailed information on financial aid, and meet a variety of people from faculty and administrators to
other new and current Schreiner students. Orientation prepares students to become a true Mountaineer.
Mountaineer Camp - Mountaineer Camp is a mandatory program focused on the social integration of incoming students with the
university and their peers. Camp utilizes fun interactive activities to get students off to a great start at Schreiner, as well as unify the
freshmen class and introduce students to the campus culture.
Learning Communities – Schreiner University’s seven learning communities seek to help students connect in a powerful and
supportive way with others who share interests and goals. Students in learning communities work closely with peers, faculty, and
professional staff who are unified by a desire to make themes and experiences in and outside the classroom central to their education.
Each learning community and a brief description is provided below. The university offers Living and Learning Communities in which
students live together in a reserved dorm wing or floor as well as Learning Communities which do not entail a residential component.
Freshmen Honors Living and Learning Community - A living and learning environment allowing academically advanced students
to live and study together, collaborate on ideas, participate in challenging research and pursue their academic goals
Coordinator: Rexford Quick, [email protected]
Vesalius Living and Learning Community - A small living and learning group for freshmen interested in health careers. Students live
together, take classes and work with mentors from the health disciplines.
Coordinator: Dr. Krisann Muskievicz, [email protected]
Exodus Project Learning Community - A learning community for Christian freshmen from all denominations interested in engaging
academics, discipleship, leadership and service to God together through retreats, low and high ropes, bible study and service.
Coordinator: Gini Norris-Lane, [email protected]
ACE Learning Community - A learning community dedicated to helping a select group of freshmen explore majors and careers while
identifying values, interests and skills.
Coordinator: Cristina Martinez, [email protected]
Global Scholars Living and Learning Community - This community will prepare future world-changers for careers in a global
marketplace through engaging activities and coursework with an international focus. It will culminate in a 3-week study abroad
experience in South Korea.
Coordinator: Dr. Seabrook Jones, [email protected]
Mountaineer Leadership Academy Learning Community - The Mountaineer Leadership Academy is a four-year leadership
community. As students progress through their freshmen, sophomore, junior, and senior experiences at Schreiner, they develop specific
qualities of leadership that will serve them in their programs of study while also providing them a foundation of leadership that can be
applied to their future work and their contributions to society.
Coordinator: Dr. Matt Goodwyn, [email protected]
Performing Arts Living and Learning Community - This living and learning community is for freshmen who, regardless of their
intended major, have an interest in music and theater and seek an environment that nurtures and cultivates a variety of artistic idioms
through creative experiences both on and off campus.
Coordinator: Michael Kahl, [email protected]
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STUDENT ACTIVITIES AND ORGANIZATIONS
Director of Student Activities
David Gehrels
[email protected]
830-792-7283
The Office of Student Activities acts as an adviser, advocate, educator, and mentor to the students of Schreiner University by
facilitating learning experiences through programming, activities, and services that promote holistic personal growth and the
empowerment of students for success in our diverse community and the global society beyond. Schreiner University believes in the
importance of a holistic, well-rounded university experience for each of its students. With emphasis on academics as a number one
priority, the university also recognizes the importance of student social interaction. The Student Activities Office oversees the Student
Activities Board (SAB), Greek Life, and Recognized Student Organizations (RSOs). The office plans, coordinates, and implements
programming for educational and entertainment purposes. http://students.schreiner.edu/activities/
BULLETIN BOARDS
Permission to post information regarding campus activities, community events, used books, etc. is authorized by the
Director of Student Activities. The Student Activities Office is located on the first floor of the Cailloux Center.
RECOGNIZED STUDENT ORGANIZATIONS
The Office of Student Activities is home to over thirty Recognized Student Organizations (RSO’s). RSO’s provide students with
opportunities for involvement in community service, professional development, advocacy, and social interaction. Recognized Student
Organizations also allow students to develop leadership skills and apply knowledge gained in the classroom. Below is a list of the
current RSO’s on campus. Also check out the Paws Portal on Schreiner One for more information and to get in contact with RSO’s on
campus. Don’t see a RSO that you’re interested in? Contact the Director of Student Activities to start a new one!
The following describes each of the RSO’s active at Schreiner University:
Academic and Professional
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Accounting/Finance Society – promotes the accounting profession by exposing students to career opportunities available in the
field of accounting and related fields of business and supports students through mentorship
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Alpha Chi – a national honor society for juniors and seniors that recognizes outstanding student scholarship and character

Alpha Lambda Delta –a national honor society recognizing students who have achieved outstanding scholarship status during
their freshman year of college
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Alpha Psi Omega – a national honor society for students majoring or minoring in theater
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Association for International Graphic Arts (AIGA) – advances design as a professional craft, strategic advantage, and vital
cultural force
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Association of Texas Professional Educators (ATPE) – provides support, mentoring, and networking opportunities for students
in the field of education
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Beta Beta Beta – a national honor society dedicated to improving the understanding and appreciation of biological study and
extending boundaries of human knowledge through scientific research

Exercise Science and Sports Management Club (ESPM) - promotes the exercise science profession by exposing students to
career opportunities available in the field and supporting students through mentorship

Kappa Mu Epsilon – a specialized honor society in mathematics and other closely related fields for students who have
maintained standards of scholarship, have professional merit, and have attained academic distinction

Medical Careers Club (MCC or MC2) –promotes careers in the medical field and assists students in their preparation for taking
the MCAT and PCAT
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Order of Omega – a national leadership honor society for members of Greek organizations, which recognizes juniors and seniors
who have exemplified high standards in the areas of scholarship, leadership, involvement within their respective organization and
within the Greek, campus, and local community
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Pre-Law Society of Schreiner University – informs and educates those interested in attending law school
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Schreiner Marketing Student Organization – promotes the marketing profession by exposing students to career opportunities
available in the field of marketing and related fields by supporting students through mentorship
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Sigma Tau Delta – a nationally recognized honor society that encourages scholarship, leadership, fellowship, and service among
English majors
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Sigma Theta Tau –an international nursing honor society focused on advancing world health and celebrating nursing excellence
in scholarship, leadership, and service
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Texas Student Nurses’ Association (TSNA) – assumes responsibility for contributing to nursing education in order to provide for
the highest quality of healthcare by providing programs about current interests and concerns in the field
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Religious
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Baptist Student Ministry – supports and guides students through fellowship in the Christian faith based on Baptist theology

Better Together – serves as part of a national initiative with the President’s Challenge and is designed to mobilize students across
campus in addressing significant social issues via service and interfaith dialogue

Catholic Student Ministry – helps students learn more about the Catholic faith, its teachings, and doctrine while promoting
fellowship among Catholic students
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Celtic Cross – meets weekly to provide programming and fellowship for a diverse group of Presbyterian Christians
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Episcopal-Lutheran Association – teaches students from an Episcopalian-based program to live out the covenant between God
and His people and to expand boundaries to be inclusive of all God’s creation
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Fellowship of Christian Athletes – supports athletes and coaches in the challenge and adventure of receiving Jesus Christ as
Savior and Lord, while serving Him in their relationships and in the fellowship of the church
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Methodist Student Ministry (MSM) – offers a United Methodist fellowship on campus, which provides opportunities for
spiritual growth, fosters ecumenical relations, and enables students to discover their gifts
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Mountaineer Atheist and Secular Society (MASS) – fosters fellowship, education , advocacy, and philanthropy for students
interested atheism and secular humanism
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Nondenominational Ministry – fosters fellowship, education , advocacy, and philanthropy from a nondenominational Christian
perspective
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Pure Elements – offers a place for pagan students to gather and teach others about their beliefs

RESET – creates a space for students to come and experience the love of Christ through a community of believers, giving deep
into worship, and living out the Bible to the best of their ability
Greek Letter

Alpha Sigma Alpha Sorority – fosters close friendships between members and develops women of poise and purpose. ASA
promotes high ideals and standards for its members by emphasizing balance among their four aims of intellectual, physical, social,
and spiritual development through sisterhood, heritage, leadership, and service. ASA is a National Panhellenic sorority founded in
1901 and the Theta Epsilon chapter was founded in 2006 on Schreiner’s campus.

Chi Phi Fraternity – builds better men through lifelong friendships, leadership opportunities, and character development by
stressing truth, honor, and personal integrity. Chi Phi is a national fraternity founded in 1824 and the Iota Theta chapter was
founded in 2005 on Schreiner’s campus.

Delta Phi Epsilon Sorority – provides a sisterhood experience rich in tradition, innovation, and opportunities for growth to
cultivate a well-rounded and balanced woman in the areas of scholarship, self, service, sisterhood, and social. Delta Phi Epsilon is
a National Panhellenic sorority founded in 1917 and the Gamma Gamma chapter was founded on campus in 2003 on Schreiner’s
campus.

Phi Delta Theta Fraternity – helps every individual member meet his true potential by cultivating friendship among its members,
developing mental culture, and attaining a high standard of morality. Phi Delta Theta is a national fraternity founded in 1848 and
the Texas Sigma chapter was founded in 2003 on Schreiner’s campus.
Special Interest

Future Legends of America - provides an organized group of League of Legends players and some other games in a setting that
facilitates friendship and fun

Green Society – strives to promote the recycling program and its importance on campus. Also raises awareness for other
environmental issues.

Hearts for Chernobyl – spreads awareness about the children in Belarus and surrounding areas who are suffering from the effects
of the Chernobyl nuclear reactor explosion in 1986 and raises money to sponsor heart surgeries for the children performed by
Chernobyl Children International

Nocturnal Hiking Club – creates connections between Schreiner students through the common interest of safely hiking at night
and exploring the nature of the area

Non-trad/Commuter Student Association (NTCS) – encourages nontraditional and commuter students in their academic
endeavors, campus activities, and civic/family responsibilities by providing students

Onigiri Club – creates lasting bonds between Schreiner students through the common interest of Japanese cartoons and comics

Organization for Latino Engagement (OLE) – provides social and educational programming to explore and celebrate Hispanic
and Latino culture

Panhellenic Council – serves as the governing body and voice for sororities on Schreiner’s campus by promoting values,
education, leadership, friendship, cooperation, and citizenship

Rainbow Club – provides an environment where students can have an outlet for discussion on LGBT topics, events, and concerns

Red Cross Club - promotes the Hill Country Chapter and increases the influence of this chapter through disaster preparedness
information, everyday medical situational knowledge and increase the quality of life for Veterans

Rotaract – provides an opportunity for students to enhance the knowledge and skills that will assist them in personal
development, to address the physical and social needs of their communities, and to promote better relations between all people
worldwide through a framework of friendship and service
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Schreiner French Society - brings together individuals who are interested in improving their fluency in the French language, as
well as those interested in learning about the French culture
Schreiner Shooting Sports Society – provides students with an interest in shooting spots and the opportunity to practice and
compete as a team
Schreiner Sports Network – supports Schreiner’s athletic teams with coverage and commentary on the teams’ outings
Schreiner University Military Organization – supports prior military personnel, family members of past, and present military
members by providing social activities, education awareness, and community service
Student Activities Board (SAB) – provides quality, consistent, social programming on campus for students, by students
Student Government Association – represents the student body and gives students the opportunity to voice their opinions on
matters relating to the procedures and policies of Schreiner University in regard to academic and co-curricular programs and
services
The Ancient and Honorable Order of the Campus (The Order) – preserves, promotes, and supports the traditions and school
spirit of Schreiner University through educational and awareness programs and services
The Muse – serves as the campus literary magazine and provides students a creative venue to share their talents in poetry,
photography, short stories, and much more
The Reveille Newspaper – serves as the student-run newspaper and is staffed by student editors, writers, and photographers
Vesalius Community Continued – brings together the current and former students of a the Vesalius Living and Learning
Community in an effort to carry on the relationships and support started during students’ first year
with a positive environment for study, discussion, support, and extracurricular activities
Sports Clubs

Bass Club – brings students together to turn a passion and dream of fishing that many students possess into a reality.

Mountaineer Spirit Team - is the foundation that drives Schreiner University school spirit. As ambassadors to the university, the
spirit team displays enthusiasm year round and are active not only within Schreiner University’s campus, but within the
community as well.

Schreiner Co-ed Ultimate Frisbee (SCUF) – provides an inviting environment for students and friends to play ultimate Frisbee
three times a week on campus
FORMING A NEW ORGANIZATION
Schreiner University acknowledges the right of enrolled students to form voluntary organizations for purposes that are not forbidden by
state or federal law.
In order to form a recognized student organization, a group must:
1. Have four (4) students (in good standing) to act as incorporators who will be legally responsible for the formation of the
organization. One of the four must be designated as the initial president of the organization and primary contact. The president is
the legal contact and spokesperson for the group. After an organization forms, the currently registered organizational president will
be considered the organization’s primary contact.
2. Select an advisor from the faculty/administrative staff who is a benefits-eligible full-time university employee. (groups may have
two additional advisors)
3. Have their officers and advisor(s) agree to and sign an anti-hazing statement.
4. Prepare and submit a constitution and statement of purpose.
5. Complete all of the required documents contained within the Paws Portal (CollegiateLink).
A group seeking recognition must not:
1. Be a commercial enterprise.
2. Be an unsolicited and/or unrecognized auxiliary of a larger organization.
3. All members of a registered student organization must be enrolled in classes at Schreiner throughout the term of their membership.
Alumni, faculty and staff cannot serve as members of a student organization and can only serve in an advisory role.
4. Allow minors to become organizational members unless they are full-time enrolled students at Schreiner University
Applications for recognition can be made at any time during the year. The Office of Student Activities may grant a group temporary
recognition while they are finalizing their formation paperwork. A temporary recognition will lapse 30 calendar days after it is initially
granted. The Director of Student Activities will review the application for recognition when it is complete and determine whether
recognition is granted.
REQUIREMENTS FOR MAINTAINING RECOGNITION
The authority of an organization to function as a student organization may cease upon:

the removal or resignation of the advisor, unless a qualified replacement is registered within 30 days.

violation by the organization of any rules or regulations of the University, state or federal law.

failure by the organization, its officers or advisor(s) to adhere to the requirements set forth by the University.

the organization remaining in an inactive status for three or more long semesters.
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failure to provide acceptable documentation of affiliation with any parent organization when requested.
Students selected, elected or appointed as a student organization officer (an officer is an individual in a leadership position as defined in
the organization’s constitution) shall be in good standing with the university and:
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For undergraduates, be enrolled for six (6) or more credit hours during their term of office.
For graduate students, be enrolled for four (4) or more credit hours during their term of office.
All meetings and activities of each student organization shall be subject to, and held under, all applicable University regulations and
policies. Student organizations must abide by the Polices and Procedures set forth by the University Administration including the
Student Code of Conduct.
Being recognized as a student organization is an awarded privilege, not a right, and requires responsibility on the part of the
membership of the organization for meeting University requirements for student organizations.
All student organizations must register with the Office of Student Activities as often as is required. At the time of registration, all
information requested on the registration documents must be supplied. A constitution that provides information on the structure,
purpose and operation of the organization must be provided and kept on file in the Office of Student Activities, reaffirmed by the
organization on an annual basis and updated whenever the document is revised.
LEVELS AND CLASIFICATION OF REGISTERED STUDENT ORGANIZATIONS
Upon completion of the registration requirements and approval by the Director of Student Activities, all student organizations will be
classified in one of the following levels and categories.
Level I: Any new organization that is less than a year old or any organization placed at this level as a judicial sanction. Level I may not
apply for SGA funding.
Level II: Organizations in existence for more than twelve consecutive months and that choose to complete the paperwork to upgrade to
a Level II organization.
Level III: Organizations that have been designated by the Dean of Students as being an integral part of the University. These groups
also receive direct support from the University in the form of funding and/or professional staff. Level III organizations are treated as an
extension of a university department. Level III may not apply for SGA funding.
CATAGORIES
Depending on the scope and mission of the organization:
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Academic & Professional organizations help students pursue interests and career development related to an academic major.
Religious organizations focus on opportunities for spiritual growth and social interaction. The Campus Minister must serve as a
primary or secondary advisor for all groups falling under the designation.
Greek Letter organizations provide life-long opportunities for leadership, service, academic achievement, and social involvement.
The Director of Student activities must serve as secondary advisor for all groups falling under the designation.
Special Interest organizations include political groups, book clubs, animation societies and much more.
Sports Clubs organizations help students pursue interests in a specific sport, and often compete with clubs from other universities.
The Director of Campus Recreation must serve as a primary or secondary advisor for all groups falling under the designation.
PRIVILEDGES FOR STUDENT ORGANIZATIONS
All Student Organizations

Eligibility to use University facilities for meetings.
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Eligibility to promote activities on campus.
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Eligibility to participate in organization fairs sponsored by Student Activities.
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Eligibility to distribute literature, flyers, posters, and organizational material according

to the Student Activities policy.
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Eligibility to receive assistance and advisement from Student Activities for programs and events.

Eligibility to receive awards and honors presented to University organizations and members through the Office of Student
Leadership.
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Eligibility to be listed in University and Student Activities publications, including the Student Organization Guide.
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Eligibility to participate in University events such as Welcome Week, RECALL, etc.
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Eligibility for advisors to receive training and consultation from the Student Activities.
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Level II Organizations
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Eligibility to apply for funding from the Student Government Association according to established policies and procedures.
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Eligibility to apply for storage space.
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Eligibility to hang approved banners in the CCAC.
RESPONSIBILITIES OF STUDENT ORGANIZATIONS
Level I organizations

Must register Bi-Annually with the Office of Student Activities during the months of September and January.
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Must respond to Office of Student Activities requests in a timely manner.
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Must file a constitution with the Student Activities and report any constitutional changes as they occur.
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Must have organizational officers who are SU students enrolled for 6 hrs or more and in good standing with SU.
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Must have an organization advisor who is full-time SU faculty or administrative staff.
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Must ensure that all of its meetings and activities are accessible to people with disabilities.

Must attend a Basic Training session each Fall Semester to receive an Organization Handbook and updated information important
to student organizations. (Advisors must attend every three years)

Officers must sign they have read an anti-hazing agreement annually. (Advisors must sign every three years)

May have no minors in organization activities unless they are full time SU students.

Must provide proof of affiliation with parent organization as requested by Student Activities.

May not use the name of the University as part of its organization’s name or on the organizations bank account.

May not have an on campus advisor as a signature on the organization bank account.

Must adhere to all University Policies and Procedures, purchasing regulations and the internal operating procedures of the
department of which they are affiliated.
In addition Level II organizations

Must have successfully completed 12 months as a Level I organization.
Level III organizations

Must register annually with the Office of Student Activities during the month of September. (The only signature required on a
University Sponsored Organization registration is the Advisor’s)

Will have priority access to room and grounds reservations.
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The President of each of the Level III Organizations will be members of the Dean of Student’s Presidents Council.
RELATIONSHIP BETWEEN THE UNIVERSITY AND STUDENT ORGANIZATIONS
University employees, whose primary role is as an employee at Schreiner should not serve as officers within a student organization,
other than fulfilling the role of advisor. No employee of the University has the authority to open a bank account in the name of or for
the benefit of any student organization nor should any employee be included as an allowable signatory on any off-campus bank account
of any student organization. While student organizations may use the name of the University as a part of their name, the name of the
University, including any abbreviations, may not be used within the name or description of any off-campus banking account established
and/or maintained by any student organization.
FUNDRAISING, EVENT PLANNING, AND FACILITY USAGE
All fundraisers and events on campus must be sponsored by a Recognized Student Organization (RSO). In addition, rooms must be
reserved through the Director of Student Activities. After making a room reservation, a RSO will need to adhere to a set of event
planning guidelines to keep their facility usage privileges in future. To remain in good standing with the University, RSO’s must attend
training sessions on the protocols of the University. If you have any questions about these protocols or processes for fundraising or
event planning, contact the Director of Student Activities.
RSO POSTER APPROVAL POLICY
The Director of Student Activities or a designee must approve all posters, signs and other promotional materials for events sponsored
by RSO’s and non-Schreiner groups to be distributed on campus. To receive approval, a RSO should email flyers to the Director of
student activities. Upon approval, the Director of Student Activities will send the flyers to the Print Shop to be printed. Flyers for events
sponsored by offices or departments on campus do not need to be approved by the Director of Student Activities prior to posting.
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Posters, flyers and other promotional materials should only be posted on designated bulletin boards using pushpins or thumbtacks.
Do not post flyers on glass doors or windows in any building!
Informational content in promotional material must adhere to all policies and procedures for the University.
Promotional materials with grammar, punctuation and spelling errors will not be approved.
Publicity may not contain information promoting the unhealthy consumption of alcohol, nor shall the promotion of alcohol be used
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as a tool to encourage participation in an organization’s sponsored event.
Posters, flyers and promotional material will not be approved for any individual or group without sponsorship from faculty, staff
or a recognized student organization of Schreiner University.
Posters, flyers and promotional material will not be approved if the company or agency hosting or sponsoring the event’s main
source of revenue is from alcohol sales.
Below are designated posting sites:
1. Hanszen Fine Arts Center
2. Edington Gym Cork Board
3. AC Schreiner Cork Board
4. Library Entrance Cork Board
5. Weir Bulletin Boards
6. Dickey Hall Cork Boards
7. Cailloux Hall Entryway Windows
8. Tom Murray downstairs cork board
9. CCAC Bulletin Boards
10. CCAC Easel Advertising
11. Mailboxes – You must stuff the boxes yourself during mail center hours.
12. Residence Hall Lobbies – with permission of Residence Life
13. Inside Bathroom Stalls
14. Diner – with Chartwells approval.
15. Moody/Trull Science Building
Sidewalk chalking is allowed, but student organizations must first have approval from the Director of Student Activities. If the chalk is
not removed within 48 hours of the event, cleaning will be charged to the student organization’s account.
Students and organizations are responsible for removing their own advertisements within 48 hours of the event.
If you have an event or program approaching and have flyers to distribute, stop by the Office of Student Activities and we will do it for
you! Flyers dropped off will be posted within 24 hours. The Office of Student Activities will not take the time to hang flyers for an
event occurring in less than 48 hours.
TRADEMARK AND LOGO POLICY
All materials printed or produced in the name of Schreiner University regarding programs and activities conducted under the
University’s auspices are to be consistent with the Logo Standards Manual. No modifications shall be made to the logo, its
wordmark, or colors except as provided by the University Relations office, which administers Schreiner’s graphics policy. Departments
and student organizations may request the logo in paper or electronic format from the University Relations office (phone 792-7212)
There are several variations of the logo for printing in color or black only and the University Relations staff will be able to help you
choose one suited to your project. If requested and if time allows, the University Relations office may also provide design help for the
logo project. The Schreiner University logo shall not appear on any web page (including social media profile image) that is not an
official University page.
SERVING ALCOHOL AT EVENTS
Alcohol may be served at on-campus and off-campus events only when the appropriate University personnel have given authorization.
Recognized Student Organizations wishing to serve alcohol at an event must submit an Event/Alcohol Form with the appropriate
authorizations to the Director of Student Activities and Volunteer Service no later than twenty business days prior to the event date. If
an event is going to be held off campus by a third party vendor, you must also submit the Third Party Vendor Agreement.
Authorization will be given to those groups demonstrating sufficient evidence that the following guidelines will be observed. Alcohol
cannot be purchased with student organization funds! The following precautionary measures will be taken to ensure that alcoholic
beverages are not accessible or served to individuals under 21 years of age or to persons who appear to be intoxicated:
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The lawful sale and/or service of alcoholic beverages will be conducted solely by non-student personnel from Chartwells Food
Services when the event is on-campus or an approved third party vendor when the event is off-campus. Also, no one under the age
of 21, other than (non-student) employees of the third party vendor, may assist with, handle, sell or serve alcoholic beverages. If
the event is going to be held off-campus, you must have the third party vendor complete and sign the Third Party Vendor
Agreement.
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There can be no serving of alcoholic beverages before noon on any day, or after midnight Sunday through Thursday. Alcohol may
be served until 1 a.m. on Friday (Saturday morning) and Saturday (Sunday morning).
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Consumption of alcohol is permitted only within an established and approved area designated for the event.
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Beverage containers will not be allowed in or out of the event location. All open alcohol containers must be disposed of before
leaving the designated event area.
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Wristbands will be issued by a Student Services professional or a designated full-time faculty or staff member to those who are 21
or older.
No event shall include any form of “drinking contests.”
One security guard per 100 people must be contracted by the organization hosting the event. Security must arrive 15 minutes prior
to the start of the event and remain 30 minutes after the conclusion of the event.
An organization’s faculty/staff advisor and one Student Services Professional must be present for the entirety of the event where
alcohol is being served. In the event that the advisor is unavailable, another faculty or staff member must be present with the
approval of the Director of Student Activities.
Attractive, non-alcoholic beverages must be available in the same location and featured as prominently as the alcoholic beverages.
If the event is being held in the Callioux, arrangements must be made with Chartwells for non-alcoholic drinks and food. The
organization can ask for a waiver to purchase food outside of Chartwells.
Food items must be available in the area where alcohol is served free of charge.
Organizations cannot use the sale of alcohol as a fundraiser for their group. RSO’s cannot receive any money or donations from
the sale of alcohol. This includes tips for serving or “donations” for serving alcohol.
Organizations may not sponsor an event with alcohol, on or off-campus, during weeknights (Sunday through Thursday) when
classes will be in session the following day, without the written approval of the Dean of Students.
Members of the event-sponsoring organization are responsible for the cleanup of the event area immediately following the
conclusion of the sponsored event.
At least four members of the hosting organization will agree not to consume alcohol during the event and will help ensure that the
guidelines of the Alcohol Event Form are followed.
All advertisements for events with alcohol must have the appropriate stamp of approval from the Director of Student Activities.
You cannot list the prices of alcohol provided at event, but can state that “Alcoholic Beverages will be available for purchase.”
POLICY AGAINST HAZING
By order of the State of Texas and as stated in the Texas Education Code, institutions of higher education must publish at least a
summary of the provisions against hazing and a list of organizations sanctioned for hazing within the three preceding years.
Individuals and organizations can be held accountable by the law. Individuals include active members, new members, affiliates, alumni,
and advisors. Organizations are defined as fraternity, sorority, association, corporation, order, society, corps, club, or service, social, or
similar group, whose members are primarily students. In this light, all student organizations fall under this definition.
Hazing is any intentional, knowing, or reckless act, occurring on or off campus, by one person alone or acting with others, directed
against a student that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into,
affiliating with, holding office in, or maintaining membership in an organization whose members are, or include, students at Schreiner
University.
Examples of hazing include, but are not limited to:

Physical brutality: whipping, beating, striking, branding, electronic shocking, placing a harmful substance on the body, or similar
activity;
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Physical activity: sleep deprivation, exposure to the elements, confinement in a small space, calisthenics, or other activity that
subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student;
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Consumption of food, liquid, alcoholic beverage, drug, or other substances that may negatively affect mental or physical health;
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Activity that intimidates or threatens a student with ostracism;
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Activity that subjects the student to extreme mental stress, shame or humiliation;
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Activity that negatively affects the mental health or dignity of the student;
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Activity that induces, causes, or requires the student to perform a duty or task that violates the law.
A person commits a hazing offense if she/he:
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Engages in hazing;
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Solicits, encourages, directs, aids or attempts to aid another engaging in hazing;
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Intentionally, knowingly, or recklessly permits hazing to occur;
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Has firsthand knowledge of the planning of a specific hazing incident or has firsthand knowledge that a specific hazing incident
has occurred, and knowingly fails to report that knowledge to the appropriate Schreiner University official.
An organization commits an offense if:
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The organization condones or encourages hazing;
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An officer or any combination of members, pledges, or alumni of the organization commits or assists in the commission of hazing.
Except when an offense has caused the death of a student, the court may require a person to perform community service as dictated by
the criminal code. It is not a defense to prosecution of an offense that the person against whom the hazing was directed consented to or
acquiesced in the hazing activity. Medical treatment of a student who may have been subjected to hazing activities may be reported to
police or other law enforcement officials. The doctor or medical practitioner reporting is immune from civil suit or other liability that
might otherwise be imposed or incurred as a result of the report, unless the report is made in bad faith or with malice.
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The law provides for immunity from prosecution to a person who is subpoenaed to testify for the prosecution and who does testify. Any
person reporting a specific hazing incident involving a student to the appropriate Schreiner University official is immune from civil or
criminal liability. A person reporting in bad faith or with malice is not granted immunity.
This section of the law does not affect or repeal any penal law of the state. It does not limit or affect the right of Schreiner University to
enforce its own penalties against hazing.
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STUDENT LIFE
Assistant Dean of Student Life
Vacant
[email protected]
830-792-7354
Living on campus means much more than just having a convenient place to eat and sleep. While it is essential that students have a safe
and comfortable place to live, the purpose of Schreiner University Residence Life extends far beyond these basics.
Students are expected to become involved in the total life of the university. We strive to provide opportunities for students to become
active, involved members of the campus. Through a variety of personal learning opportunities outside of formal classrooms and
laboratories, students will continue the life-long learning process. Because the university believes on-campus living is important to
overall education, Schreiner requires all first, second and third year students to live on campus.
All students living on campus have certain rights and responsibilities. Responsibility is not simply knowing and obeying written rules
and regulations, it also means contributing to a positive experience for the group as a whole, respecting the rights of others and differing
points of view, personal integrity, refraining from causing harm to another person or to property, and living a purposeful, humane, and
productive life in the community.
The Residence Life staff provides programs throughout the year on various topics and issues. These are made available to the
residential community and the entire campus.
If you have questions or suggestions please contact any Residence Life staff member.
THE RESIDENCE LIFE TEAM
Resident Assistant (RA)
The RA is a full time student in a leadership position. An RA’s primary responsibility is to help build community and respect, and to
maintain university standards. The RA is responsible for providing programs and activities to challenge and enhance the residents’
college experience. She/he is also available to listen when students need a friendly ear, help with facility needs, or referrals to campus
resources.
Senior Resident Assistant (SRA)
The SRA is an experienced RA who holds a position of additional responsibility and supervision in campus housing. She/he performs
all duties of a Resident Assistant and also serves on the Residence Life Senior Staff Team.
Resident Director (RD)
The RD is a fulltime professional staff member who lives in the living area year round. This person is responsible for the entire area
including supervision and training of staff, overseeing programming, managing hall facilities, counseling, and promoting respectful
conduct.
Director of Housing
Director oversees Residence Life programming, in each living area. The Director supports all housing functions such as programming,
staff selection and training, and development of community standards. The Director also manages housing and facilities issues
including new student housing placement, check-in and checkout, room changes, the housing lottery, meal plans and billing.
Assistant Dean of Student Life
The Assistant Dean serves as the university Judicial Officer and is responsible for all aspects of Judicial Affairs. This person also
supports all housing functions. The Director of Housing and the Director of Counseling report to the Asst. Dean of Student Life
YOUR ROOM
Check-In
Before moving your belongings into your room, please note any wall marks, damaged furniture, stained carpet, etc... on your Room
Condition Report. Be very specific as to location, type, and size of damage. In this way, you will not be held responsible for previous
damage. Failure to complete a Room Condition Report when moving into a new room will result in an improper check-in fine and the
assumption that the room/apartment was free of any and all preexisting damage. Anything not noted on the Room Condition Report
will be assessed as additional damage to the room and you will be charged for the cost of repair or replacement. You must complete
this form within 48 hours of taking occupancy of your assigned room.
Keys
You will be issued a room key (and in the case of Delaney, Faulkner and Trull residents, an additional key to the outside door of the
building). Your keys are your responsibility. Keys may not be duplicated, given, or loaned to another person at any time. Lost, stolen,
or missing keys must be reported immediately to your RA or RD in order for the security of your room and the building to be
maintained. In the event a key is lost or stolen, door locks will be changed. Residents will be charged $75 for each key lost.
Housing Agreement
All residents must agree to the Housing and Dining Agreement as part of the housing application/verification process. This document is
binding for the entire academic year (August to May). The Housing Agreement contains important housing policies and dates, and
you should be familiar with it.
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Room Care
Each student is responsible for cleaning and maintaining her/his space. This means cleaning bathrooms, shared areas, and kitchens
(where applicable) in addition to individual bedrooms. If any damage occurs or routine maintenance needs to be performed, please fill
out a maintenance work order though the online request system http://schreineruniversity.wufoo.com/forms/residence-lifeenvironment-management/ While you are financially responsible for any damage that is caused to university property, we want
you to be safe and we expect clear and timely communication about any problems you are having.
Inspections
At least once each semester room Health and Safety inspections will be conducted. Students will be notified in advance of when the
inspections might occur. During the inspection, damages/maintenance needs will be noted as well as the general condition of the
assigned space. Smoke detector checks will be done throughout the year as well.
Room Changes
We want to give you and your roommate a chance to get to know one another and determine what works best for each of you, so the
room change process begins approximately three weeks into each semester. All room changes must be requested from and authorized
by the Office of Residence Life prior to moving. Changing rooms (including rooms within an apartment) without authorization or
failure to follow the room change guidelines (which includes signing a completed room condition report for both the old and new
rooms with a Residence Life staff member) will result in a minimum fine of $50.00 each.
If a resident desires to change rooms after the room change period has expired, the resident must apply through the Office of Residence
Life. A $25 dollar fee will be added to the students account if the change is approved. These changes can only be approved through The
Office of Residence Life and only if space permits.
Check-Out
When you check out of your room, it is important to again survey the room to determine what, if any, damage has been done during
your time in the room. Any time a resident fails to check out of her/his room properly, she/he shall be subject to an improper check out
fine. These improper procedures include, but are not limited to:
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Switching rooms and/or keys without valid written approval from the Office of Residence Life.
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Failing to check out of the room by the prescribed date and time.
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Vacating the room without going through the checkout procedure.
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Vacating your assigned room prior to the end of the academic year for reasons other than withdrawal from the University without
first receiving approval from the Office of Residence Life.
POLICIES
Please read these policies carefully as they apply to every residential student and her or his guests. If you have any questions about
policies, please do not hesitate to contact a Residence Life staff member. Failure to abide by these policies will result in judicial action.
You are expected to familiarize yourself with and be held accountable for all standards outlined in the University Catalog, the Student
Handbook, and the Housing and Dining Agreement, as well as any other housing documents.
In addition to the policies and regulations described in housing publications and elsewhere in this Handbook, the following
policies and procedures apply to residents and their guests.
Alcohol and Drugs
Only students who are 21 years of age and older may responsibly consume alcohol in authorized locations. Possession/consumption of
alcohol is only allowed in rooms/apartments where all assigned residents are at least 21 years of age or older. Minors, whether
residents or non-residents are not allowed in rooms/apartments where alcohol is available or consumed. Apartments/rooms where
assigned residents are under the age of 21 is considered “dry” and alcohol is prohibited in dry locations at all times. If residents are
under 21 years of age they may not have the following in their room: Devices that are used for the manufacturing of alcoholic
beverages, alcohol, beer bongs, beer bottles, cans, alcohol paraphernalia, caps or anything used to contain alcohol (i.e. boxes, kegs,
etc.). University policy prohibits the use of illegal drugs or controlled substances. Please refer to the Alcohol and Drug policies
elsewhere in the Schreiner University Student Handbook for a more in-depth explanation.
911 Lifeline Law
Effective September, 2011. Senate Bill 1331 amends the Alcoholic Beverage Code to say that in the event of possible alcohol
poisoning, a person under 21 calling for help for himself or another will not be cited for possessing or consuming alcohol. The
immunity for minors is limited to the first person who calls for assistance, only if he or she stays on the scene and cooperates with law
enforcement and medical personnel. Senate Bill 1331 does not protect a person from being cited for any other violation of the law. In
support of this life saving amendment the Schreiner University Student Code of Conduct has been amended as well to mirror this same
policy in the event of a call for help involving alcohol and a medical emergency. For questions or further clarification you may contact
Charles M Hueber at [email protected] or the Assistant Dean of Residence Life. Or you may contact the Texas Alcoholic
Beverage Commission at 512-206-3347
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Appliances
There are many appliances acceptable in the halls. However, due to electrical limitations and fire safety regulations, there are a few
restrictions. Residents may have a refrigerator no larger than 4.0 cubic feet, microwaves, k-cup coffee pots, hair dryers, stereo, TV,
DVD, computer, CD player, and/or lamps with incandescent bulbs. Halogen lamps, lava lamps, heating, and appliances with exposed
coils (including candle warmers), and devices that transmit on a 2.4 GHz frequency are not permitted. Toaster ovens, toasters, and
coffee pots are not allowed in the residence halls but are allowed in apartments with kitchens. Unauthorized appliances/ items will be
confiscated. Also, antennas and other cords/cables may not be fastened to the outside of the building or protrude from windows in any
way.
Bicycles
Bicycles may be stored outside each hall secured to a bike rack or in your room. Installation of bike hooks is considered damage to the
room and is not permitted. Do not ride your bike in the halls or on balconies. It is always a good idea to have identification numbers
engraved on your bike.
Break Housing
All freshmen residence halls close for Winter Break. Students can make their own arrangements to stay in a same sex apartment in
Pecan Grove, Flato or The Oaks. Meal plans will not operate during Winter Break and Spring Break period.
Bunk Bed, Lofts, Hammocks, Ceiling Fans
Bunk Beds, lofts and hammocks are not permitted by the university. Personal ceiling fans may not be installed in any of the residence
halls or apartments.
Businesses
No business may be operated out of campus housing nor may businesses use the campus address as their business address.
Candles /Incense
Due to local and state fire codes, open flame/ember burning (incense and candles of any type, including those in glass chimneys or
potpourri) is prohibited in campus housing. Candles and incense will be confiscated and the resident charged $25 per item to their
student account.
Dining Hall Dishes
The removal of plates, cups, bowls, and/or utensils from the dining hall is prohibited. Dining Services will make disposable utensils and
plates available to individual students who are sick or have commitments that do not allow them to eat in the cafeteria.
Escort Policy
The University’s escort policy strives to provide safety and privacy for those living in on-campus housing. In single gender floors/areas
of residence halls, any person who is not a member of the Schreiner University community (faculty, staff, and students) or any member
who is of the opposite gender than designated for that area must be escorted by a member of the residence hall community who is of the
same gender designated by the area. In mixed gender housing facilities, a member of the community must escort any person who is not
a member of the Schreiner University community. Exceptions to this are those University staff members who are entering the facility
for purposes of maintenance, cleaning, security, or persons who have secured written permission from a University official.
Firearms, Explosives, and Other Weapons
Are prohibited, refer to CS17 and CS18 of the Student Code of Conduct for further information. Those students who wish to bring
hunting firearms or knives to the university must store them with Campus Security.
Fire Safety Equipment
When a fire alarm sounds all persons are required by law to evacuate the building. Residents may be fined if they do not evacuate in a
timely manner. Students should familiarize themselves with the location of the exit nearest their room. Fire alarms, fire hoses, fire
escapes, smoke detectors, and fire extinguishers are for emergency use only. Do not tamper with fire safety equipment in your room or
in the living area.
Furniture
All room, apartment and common area furnishings must stay in designated areas. You may arrange movable furniture however you like,
but do not remove room or apartment furniture or bring common area furniture into your room. Contact your RA if there is a problem
with furniture. Any common area furniture found in a room or apartment will result in a $15/per day per piece fine. Any missing
furniture upon checkout will result in a fine equal to the replacement cost of the missing furnishing.
Group Billing
When damages, excessive trash, theft of common area furniture, or vandalism occur in the residential living area, and the person(s)
responsible cannot be identified, the following guidelines will be followed:
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The situation will be reported to the members of the hall, floor, or building.
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This group will have 72 hours from the time of notification to identify the responsible person(s).
If the person(s) responsible can be identified, they will be personally charged for the costs incurred.
If no person(s) can be identified, then the residents of the defined living unit (hall, floor, or building) will split the costs incurred
equally.
No charge will be less than $5.00 per resident/per incident.
Guests
A guest is defined as someone who is not a resident of the room that she/he is visiting. Students are responsible for their guests’
behavior and should escort them when in common areas. Violations of residence hall policy by a visitor may result in loss of visitation
privileges, as well as possible disciplinary action against the student host. Residents may have guests of the same gender in their rooms
overnight, but they must notify their RA. Overnight guests are permitted to stay no more than three nights during a one-month period.
Cohabitation is not permitted. A student’s right to have a guest is, in all cases, superseded by the roommate’s right to uninterrupted use
of the room. Guests of opposite gender should not use bathroom facilities that are shared and should only access bathrooms located in
common space or Community Rooms. Residents intending to have an overnight guest under the age of 18 must get approval from the
Assistant Dean of Housing and Judicial Affairs, before the guest is permitted to stay.
Locked Out of Your Room
All students should exercise caution with their assigned space and property. At all times, doors and windows should be locked, not
propped open. All students should carry their assigned room key and must carry Schreiner Identification at all times. If you are locked
out of your room between the hours of 12am and 7pm you will need to call the Security cell phone at (830) 739-1111. Security Officers
will not allow you access to someone else’s room. All students must present their Schreiner Identification Card to the Security Officer
unlocking their door.
If you are locked out of your room between the hours of 7pm and 12am you will need to call the Resident Assistant on duty in your
hall. Before the Resident Assistant will open your door for you, you will be required to fill out a lock out form. If you refuse to
complete the lock out form the Residence Life Staff member will not unlock your door.
There will be a charge of $15.00 when Schreiner Campus Security or residence life has to unlock your door.
Once a Security Officer or Residence Life Staff member has unlocked the door the student must present the key to them. If the student
cannot present the key, the Security Officer or Residence Life Staff member will notify the Office of Residence Life that the key has
been lost and needs to be re-issued at a cost of $75 per key to your student account.
Missing Person Procedure
According to HEA Missing Person Procedure it is required that all students who reside on university property supply a “missing
person’s contact”. This contact will be notified only in the event that a residential student is identified as missing. Notification
procedures are as follows:
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The institution will notify the person designated in the student’s files as the “missing person contact” within 24 hours of the
determination.
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If deemed necessary the institution may notify local law enforcement authorities prior to the student’s designated “missing person
contact” of all situational and personal information and evidence within 24 hours of the determination.
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If the student is under 18 or not an emancipated youth the institution will notify the custodial parent or legal guardians
immediately upon the determination.
All “missing person contact” information will be stored and maintained in The Office of Residence Life.
Musical Instruments
Stereos, radios and musical instruments that do not disturb others may be played in the residential living areas. The volume of the music
should not significantly disturb other students, and quiet hours must be observed. Failure to comply will result in the removal and
storage of the equipment or instrument for the remainder of the academic year.
Noise
Every student has the right to sleep and study without noise interference. Excessive noise is an infringement on your rights and is
unacceptable. While it is the responsibility of everyone to control noise, it is also the responsibility of those affected by the noise to ask
the offending person or people to be quieter. If this approach does not succeed, contact a Residence Life Staff member in your building.
The staff member will ensure that you have tried to resolve the issue yourself before she/he addressed the issue.
Please remember that Courtesy Hours are in effect 24 hours a day, 7 days a week. Noise that is disturbing to others at any time of day
or night is inappropriate.
Occupancy
Students are only assigned to a single bed in a residence hall room or a single room in an apartment setting. Students are not under any
circumstance to occupy an entire residence hall room or a vacant room in an apartment, unless granted permission in writing from the
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Coordinator of Housing. Students having been found to have occupied a space unassigned to them will be charged a prorated double
occupancy rate specified for that type of space and a cleaning fee to restore the space back to move-in ready condition.
Parties and Gatherings
Small parties or gatherings are allowed in campus housing under the following guidelines: There can be no more than 12 people in an
apartment, 6 in a double occupancy residence hall room or 4 in a designed single occupancy residence hall room. Efficiency apartments
are considered as apartment under this definition). Common areas may be reserved, at the discretion of the Office of Residence Life and
through the Office of Residence Life, for any gathering exceeding these limits. Persons having parties/gatherings are responsible for
their guests’ behavior. All use of alcohol at parties/gatherings comes under the guidelines of the Alcohol Policy.
Pets
No pets are permitted in student housing. The only exception is fish in an aquarium no larger than 10 gallons and service animals
defined by ADA guidelines. Students are responsible for the care of fish and service animals over vacations and holidays. Any other pet
found in a student residence hall room or apartment, for any amount of time, will result in a minimum of immediate removal of the
animal(s) by the student and an immediate $500 fine per animal/per day. No animals are permitted at any point in the residential
facilities including animals visiting or pet sitting. University officials will not take possession of any unauthorized pet. All damages that
may be incurred by the presence of the pet will be the responsibility of the student. Additional judicial sanctions may be imposed, if
appropriate. Service animals are approved through the Residence Life Office and are only permitted in the approved residential living
space.
Procedures for Approval of Service/Therapy Animals in University Housing
1. Incoming residents must submit written requests to have service animals in University Housing with their initial housing
application. Existing residents must submit written requests at least four weeks prior to the date the animal is expected to be
in residence. The written request must include:
a. A letter with the prospective resident's explanation of the tasks or function the animal has been trained to perform
as a disability-related accommodation, the type of animal, a description of the animal (e.g. weight, breed, etc.) and
the animal's name.
b. Documentation verifying that the animal is compliant with applicable laws regarding vaccination and licensing.
c. Medical documentation from an appropriate professional detailing the nature of the disability for which the service
animal provides assistance.
2. The request will be reviewed by the Director of Housing and a recommendation will be made to the Asst. Dean of Student
Life who will make the final decision whether to deny or approve the request. The requesting individual will be notified in
writing of the decision within five business days of the date the request was received.
3. Appeals: If the request is not approved, the requesting individual may appeal to the Dean of Students.
Porches/Balconies
If students wish to have furniture on the porch or balcony, it must be of the type intended to be outside. This includes lawn furniture,
patio tables, and camping chairs. Upholstered furniture, such as couches and stuffed chairs, are not acceptable. Porch and balcony lights
are not to be tampered with by residents. Removing, unscrewing or replacing bulbs is not permitted and may result in a minimum fine
of $15. If you notice a bulb has burnt out, please report it by submitting a maintenance work order using the online maintenance request
system at http://schreineruniversity.wufoo.com/forms/residence-life-environment-management/
Posting
Public or common area bulletin boards and other “tack able” surfaces are for university notices and activities. Commercial or obscene
material may not be posted in public or common areas. Items that are improperly posted will be removed. Signs, posters, aluminum foil,
flags or other materials or objects may not be posted in residence hall or apartment windows.
Quiet Hours
Quiet hour’s guidelines are established in order to respect the rights of others and to maintain an atmosphere conducive to academic
success. These are times when noise must be kept to a low level and must be contained within a student’s individual room. Quiet hours
are from 10:00 pm to 10:00 am Sunday through Thursday and midnight to 10:00 am on Friday and Saturday.
Roofs and Fire Escapes
Roofs are off-limits at all times for safety reasons. Fire escapes are off-limits unless fire is preventing an escape from the building.
Judicial actions and fines may result for the violation of this policy.
Room and Vehicle Entry and Inspections
The university recognizes resident’s right to privacy but maintains the right for its authorized personnel to enter and inspect residents’
premises without notice for the following reasons:
Without Notice
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In an emergency involving danger to life or property.
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For routine and immediate maintenance including monthly smoke detector checks.
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When a condition is observed that is prohibited by University or Residence Life regulations.
When it is reasonably suspected that a resident is using the assigned space in a manner contrary to the provisions of university or
Residence Life policies.
With Notice
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For the purpose of health and safety inspections.
Additionally
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Vehicles that are on university property may also be searched if there is probable cause that there are items present or activities
taking place that are illegal or violate university policy.

In certain situations where university, state and/or federal laws are suspected of being violated, Schreiner University personnel
under the authority of the Dean of Students or the Assistant Dean of Students, may permit, allow, request and/or assist local law
enforcement in searching a student’s residence with or without the student’s consent.
Sales and Solicitation
The Coordinator of Housing must give advance approval for all sales, solicitation, canvassing, and product or service exhibits in
campus housing. All persons on university property may be required to identify themselves to university officials. If you encounter
solicitors or suspicious behavior, call a Residence Life staff member or Campus Security immediately.
Smoke Detectors
All rental dwellings must be equipped with operable smoke detectors. Each room shall contain one regularly inspected smoke detector.
Do not tamper with smoke detectors. Judicial action may be taken and fines may be assessed for tampering with fire safety equipment.
Smoking
Schreiner University is a Tobacco Free campus as of January 1, 2014. Tobacco is considered (cigarettes, dip, snuff, chew, vapor, e-cigs,
cigar, pipe, bidi, clove cigarette, and smokeless or spit tobacco, dissolvable tobacco, hookah, or snus.) Smoking is not allowed in any
Residence Hall. We appreciate your cooperation with our policy!
Sports in Halls or Rooms
In the residential areas throwing, kicking, or bouncing objects (Frisbee, soccer balls, basketballs, darts, etc.) or excessive physical
activity (running, wrestling) is prohibited in the residence halls, study lounges, hallways, rooms, and immediately outside the buildings.
Do not roller blade, skateboard or ride your bike in the hall. Dartboards and darts are not permitted in student housing. In all residential
areas, such activity must take place away from buildings to avoid disrupting residents or damaging facilities.
Telephones
Telephone service is not provided in student rooms or apartments.
Thefts, Valuables, Insurance
Schreiner University does not carry insurance on personal possessions of students. Residents who own valuables should lock them in a
safe place or leave them at home. Schreiner University does not assume responsibility for lost, damaged, or destroyed personal
property. Always keep the doors and windows to your room locked. Promptly report any unusual or suspicious behavior, doors or
windows not locking properly, or lost or stolen keys to the Office of Residence Life. Students are encouraged to immediately report all
losses and thefts, regardless of size or value, to Residence Life staff and to Campus Security.
Schreiner University strongly recommends renters insurance for all students. Renters insurance provides valuable protection if your
personal belongings are stolen or damaged from a covered cause of loss, including laptop computers, text books, smart phones, clothing
and other personal items. If your laptop or other valuables are stolen or damaged, YOU are responsible for replacing them, not the
University. Renters insurance may protect you financially if you cause unintentional damage to your residence or become legally liable
for bodily injury to others in your residence.
Trash/Litter
Students are responsible for disposing of their trash in dumpsters or designated trash receptacles placed around residential areas. Trash
may not sit outside of rooms or apartments, on balconies, or on porches for any amount of time. Trash sitting outside may result in
residents being fined or sanctioned. Litter or trash around a living area (ex: quad, parking lot, porches, balconies, laundry room,
common areas) may initiate the group billing process.
Vacation Periods
During official university vacations the freshmen residence halls will be closed. Upperclassmen residence halls and apartments will
remain open. The meal plans will not operate during university vacations or Spring Break. Please refer to the Housing Agreement for
details regarding vacation periods.
Visitation
Visitation hours for Faulkner, LA Schreiner, Delaney and Trull are from 10:00am – 1:00am Sunday through Thursday, and 10:00am –
2:00am Friday and Saturday. Pecan Grove, The Oaks, and Flato residents have 24-hour visitation. Please note that in all cases, co-
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habitation is prohibited. The guest and escort policies apply regardless of visitation hours.
Windows and Screens
Ejecting objects from windows or ledges is extremely hazardous and is therefore prohibited. Students should also exercise extreme care
around the halls/windows when participating in sports/activities such as football, Frisbee, soccer, etc. so as to not cause damage to
property. Screens must remain on windows at all times. If screens are found removed from windows, in disrepair (ex: bent, broken, or
torn), or missing completely, residents of the room will be subject to fine and other disciplinary sanction.
SERVICES FOR ON-CAMPUS STUDENTS
Campus Security 739-1111
Campus Security officers are available to assist you in emergency situations 24 hours a day, 7 days a week. They also provide first aid,
a safe escort to your destination after dark, information about personal safety, and should be contacted immediately regarding a crime.
Cleaning
University staff will clean common areas including community bathrooms (not suite bathrooms) and lobbies. You are responsible for
cleaning your assigned space. Students may not leave personal belongings or trash outside rooms/apartments, in hallways, or in
common areas. This will result in community billing and/or a fine. Make an effort to know the custodians in your living area and help
them keep the community safe and clean.
Email
The university provides each student with a Schreiner email account. It is used as an official mode of communication by university
departments. You are expected to fully utilize the email system in order to receive important university information. Most official
communications from The Office of Residence Life will be sent to students via their Schreiner University student email account. It is
the students’ responsibility to check their Schreiner email account for official notifications. Failure to check one’s email account is not
a viable excuse for not following policies or directives.
Internet
Students with computers will have access to the campus network via wireless connections. All support for student computers is
provided through the campus-wide help desk. Phone (830) 792-7344, or e-mail [email protected]
Laundry
Washers and dryers are found in Faulkner, Trull, Delaney, the laundry building by LA Schreiner, and in the Community Centers in
Pecan Grove and The Oaks. All laundry facilities are coin-operated. If you encounter mechanical difficulty with the washers and/or
dryers, please report it promptly using the online maintenance request system at
http://schreineruniversity.wufoo.com/forms/residence-life-environment-management/ Make sure to include the six digit code
located on the front of the machine.
Maintenance
Individual fixtures and furnishings will occasionally break or wear out. Report repair items using the online maintenance request
system at http://schreineruniversity.wufoo.com/forms/residence-life-environment-management/. If you have waited over two
weeks for the repair, please contact the Office of Residence Life directly.
Meal Plans
While living on campus, students must also have a meal plan. A student’s credit hours at the end of the spring semester determines
meal plan options for the next year. The meal plan is contracted for the entire academic year and is good only during the contracted
time as stated in the Housing Agreement. No reductions in the meal plan will be accepted after the start of the Housing Agreement.
Storage
There is no storage available for students during the year or over the summer months. Please make your own arrangements within the
Kerrville community for storage and/or take those items you wish to store home. Personal belongings left in rooms or apartments will
be considered abandoned and disposed of by the university.
Vending Machines
Each area has snack and/or drink vending machines in the common area.
Residence Life Emergency Procedures In case of a life-threatening emergency immediately call 911 or Campus Security at (830) 7391111. In other emergencies contact the Resident Assistant (RA) or Resident Director (RD) on duty. The RA on duty number is posted
on the back of all the room doors of the residence halls and apartments. The RD on call should always be notified in emergency
situations.
RESIDENCY REQUIREMENTS
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All full-time students must live in the on-campus residence facilities until the completion of 90 hours of University credit or the
completion of three years at Schreiner University. The following groups are not required to live on campus:

Part-time students,

Married students,

Veterans of the American military forces,

23 years of age or older,

Enrolled in a 12-month program leading to certification or license,

Completed three years at Schreiner University,

Completed 90 semester hours of university credit,

Students whose permanent residence (12-month period immediately preceding the date of registration) is in the area counties of
o Kerr,
o Gillespie,
o Kendall,
o Edwards,
o Bandera,
o Real
o Kimball.
o These students have the option of living at home with their parent(s) or legal guardian(s) only.
A student may live off-campus if she/he meets one of the aforementioned criteria. Requests for exceptions to the housing policy must
be submitted in writing to the Director Housing. Returning students must request an exception during the housing selection process the
spring before. New students must submit their appeal as soon as they are admitted. In addition, the student must provide official and/or
notarized documentation that clearly supports and verifies her/his reason for appeal. The student will be notified when the verification
process is completed. A single full-time student found living off campus without approval of the Coordinator of Housing will be
notified by mail to move on campus. If this is not accomplished within ten days, the Coordinator of Housing may recommend
cancellation of the student’s registration and/or the student will be billed for room and board charges for each term of non-compliance.
It is mandatory for all students to have and carry health insurance. International students, students traveling abroad, athletes and BSN
students will be required to provide proof of health and accident insurance.
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STUDENT CODE OF CONDUCT
Schreiner University is an academic community. Students have the obligation to conduct themselves as mature and responsible
participants in this community. Towards this end, the University has established policies, standards, and guidelines that collectively
define the Student Code of Conduct. The Student Code of Conduct includes all policies, standards, and guidelines included in, but not
limited to the Schreiner University Catalog, the Student Handbook, the Housing Agreement and other housing documents. Students are
subject to the Code of Conduct during academic terms for which they are enrolled, during breaks between terms, during university
holidays and vacations, and during periods of suspension. Every student has the right to conditions favorable to learning.
Schreiner University expects all students to obey the law, to show respect for other members of the university community, to maintain
integrity and high standards of individual honor in scholastic work, and to observe standards of conduct appropriate for a community
of scholars. Students have the right to pursue an education in an environment that respects differences and is free from discrimination.
Students have the responsibility to conduct themselves, as individuals and in groups, in a manner that promotes an atmosphere
conducive to teaching, studying, and learning. Students are expected to uphold academic and personal integrity, to respect the rights of
others, to refrain from disruptive, threatening, intimidating, or harassing behavior, or behavior that is harmful to themselves, other
persons, or property.
Students will be held accountable for their actions by Schreiner University, notwithstanding any action taken by civil authorities or
agencies charged with the enforcement of criminal laws on account of the violation, and whether or not the violation occurs on
university property or in connection with any university-oriented activity. The Student Code of Conduct primarily prohibits misconduct
on university premises (buildings or grounds owned, leased, operated, controlled, or supervised by the university), but may address offcampus conduct when the behavior or the presence of the individual, in the university’s sole judgment, impairs, obstructs, or interferes
with the mission, processes or functions of Schreiner University. The university may, at its sole discretion, elect to pursue disciplinary
action against the students at the same time that criminal proceedings occur, even if criminal charges involving the same incident are
not complete or have been dismissed or reduced.
STANDARDS FOR COMMUNITY BEHAVIOR
Any student found to have committed the following misconduct or to have violated any other university policy outlined in the Student
Handbook or other official university publications (such as the Catalog, Registered Student Organization Handbook, and Housing
Agreement) is subject to disciplinary sanctions. More than one sanction may be imposed for a single violation. A single act may
constitute a violation of more than one Standard. Being under the influence of alcohol or other drugs will not diminish or excuse a
violation of Community Standards. Campus living guidelines can be found specifically in that section of the Student Handbook.
CS 1. Violation of law. Conduct that violates any federal, state, or local law is prohibited. The university will review any conduct
reported as being in violation of the law by members of the university community, law enforcement personnel, or citizens. If in review
the university determines, in its sole judgment, that the alleged conduct interferes with the university’s exercise of its mission,
processes, or functions, appropriate disciplinary action will be taken.
CS 2. Dishonesty. Intentionally furnishing false information or omitting relevant or necessary information to gain a benefit, to injure,
or to defraud is prohibited. Using or possessing false or altered identification (including drivers’ licenses and university identification
cards) is prohibited. Students may not use another person’s university identification card for any purpose. Other examples of prohibited
behavior include forgery, alteration, or falsification of any university documents or records, or misrepresentation of university
credentials.
CS3. Alcohol. Schreiner University, in compliance with the Drug-Free Schools and Communities Act of 1989, prohibits the unlawful
manufacture, distribution, dispensing, possession, or the unlawful use of alcohol on the campus or any other property under the control
of Schreiner University and at university sponsored events. The allowance of alcohol is a privilege and can be revoked for violations of
the alcohol policy. The following provide guidelines and expectations regarding the use of alcohol by Schreiner University students:
a. Students and guests must be of legal age to possess and consume alcohol as dictated by local, state and federal law. The acceptable
age is currently 21 years and older.
b. Alcohol may be consumed only in authorized locations by those of legal drinking age. Alcohol may be consumed only inside
rooms or apartments where all assigned residents are 21 years of age. In the apartments all residents assigned in the specific
apartment must be 21 years of age to be able to possess alcohol. Any apartment that has a students assigned to it that are underage
is considered a dry apartment and cannot possess alcohol under any condition. A “private room in the residence hall or apartment”
is defined as a student’s assigned room or apartment and does not include the corridors, lounges, balconies, and/or other public
areas. Alcohol is not permitted in any building designated as “Freshman Housing” or “a dry hall” by persons of any age.
c. Transportation of alcoholic beverages to and from private rooms must be concealed (ex: a six pack or case must be in a bag or
covered).
d.
e.
f.
Devices that are used for the manufacturing of alcoholic beverages, as well as kegs, garbage cans, beer bongs, or other large
vessels that contain alcohol are not allowed in the residence halls or apartments.
Drinking games that promote the unhealthy consumption of alcohol are not permitted. Drinking games in this definition are
defined as actual drinking game setups (materials in place) or drinking game paraphernalia.
Underage access to alcohol is determined when a student is present in an apartment or room that has alcohol being possessed or
consumed. An underage student does not need to be consuming/possessing alcohol to have access to alcohol.
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g.
Underage possession of alcoholic beverage is determined by actual contact or by reasonable evidence of possession of alcohol by a
person under the legal drinking age.
h. Underage consumption is defined as the act of a person under the legal drinking age having been witnessed consuming an
alcoholic beverage or determined to have been drinking as demonstrated by their actions, demeanor or other evidence.
i. Furnishing alcoholic beverages to any person under the legal age to drink such beverages is prohibited.
j. As with other policies, the host is responsible for his/her own behavior and that of his/her guest(s) when alcohol is being consumed
in a campus housing. Hosts are responsible for their guests both in the room and in areas immediately outside the room (sidewalks,
porches, doorways, hallways, etc.). The student is also responsible for any repair or cleaning required in his/her own room or areas
immediately outside of the student’s room (sidewalks, porches, doorways, hallways, etc.). Failure to clean up after a reasonable
time, as determined by a residence life staff member, may necessitate Environment Management cleaning the room or area. The
student will be assessed the cleaning charges.
k. With alcohol present students may not host large and/or loud gatherings in campus housing. Including the resident(s) of the
apartment or room, there can be no more than 12 people in an apartment, 6 in a double occupancy residence hall room or 4 in a
designed single occupancy residence hall room. Efficiency apartments are considered as apartment under this definition.
l. Any use of alcohol must be in moderation to ensure residents’ rights to privacy, sleep, and study within their room or apartment.
Drinking habits that are harmful to the health or educational endeavors of an individual or those around him/her (as determined by
university officials) are reasons for disciplinary action. A student of legal age may possess only the amount of alcohol for his/her
own healthy consumption.
m. Alcohol use, misuse, or abuse does not excuse any type of harassment, disruption, noise, or other behavior unacceptable to the
Schreiner University community. Any student who, after consuming alcohol, exhibits behavior associated with intoxication,
becomes argumentative or verbally abusive, refuses to cooperate with any University staff member, police officer, or person of
authority who is performing her or his duties, destroys property, becomes physically violent, or becomes aggressive, is in violation
of this policy.
n. Alcoholic paraphernalia may not be present in a common space or bedroom area where there is a resident under the age of 21 or
any hall designated as a dry hall. Alcoholic paraphernalia is defined as anything that alcohol could have been purchased in. (ex:
bottles, labels, bottle caps, cans, etc.)
CS 4. Drug Use. The use, offer for actual sale, distribution, possession, or manufacture of any controlled substance or drug except as
expressly permitted by law is prohibited. This includes the use of prescription drugs not as intended or obtained illegally or their use in
a fraudulent manner. The use, offer for sale, sale, distribution, possession, or manufacture of chemicals, products, or materials for the
purpose of use as an intoxicant except as expressly permitted by law is also prohibited. This policy includes legally purchased
substances such as K2 also known as “ the legal marijuana “ or “synthetic marijuana”, “concentrated bath salts also known as “ legal
cocaine”. This list is not all inclusive and may be altered as new substances are identified.
CS 5. Possession of drug paraphernalia Drug related paraphernalia that facilitates the use, consumption, and abuse of a drug,
narcotic, or any other controlled substance is prohibited.
CS 6. Physical or Mental Abuse or Harm. Intentional or reckless acts that do cause or reasonably could cause physical or mental
harm to any person are prohibited. Actions that threaten or reasonably could cause a person to believe that the offender may cause
physical or mental harm are also prohibited. Some examples of prohibited behavior include;
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
assault
aggravated assault
battery
stalking
murder
harassment/electronic harassment (including all electronic media)
bullying (includes physical, verbal, all electronic)
threats / intimidation
verbal abuse
other conduct that threatens the health or safety of any person.
CS 7. Discrimination/Hateful Acts. Discrimination and other harmful acts based on an individual’s actual or perceived race, color,
disability, religion, national origin or ancestry, gender, or sexual orientation are offensive to the mission of Schreiner University and are
prohibited.
CS 8. Disorderly Conduct. Conduct which is loud, lewd, obscene, indecent, or which breaches the peace (ex: causing alarm,
annoyance, or nuisance) is prohibited. Students who receive three or more noise violations may be adjudicated under this violation.
CS 9. Damage to Property/Vandalism. Intentional or reckless behavior which results in monetary loss, property damages or
inconvenience (repair or replacement time) to individuals, organizations, or the university.
CS 10. Theft, The unauthorized or unlawful appropriation of property without permission of the owner.
CS 11. Unlawful entry/Burglary. Defined as entering a location without the permission of the owner or current occupant or the
authority of the University.
CS 12. Unauthorized Use of Property of the University or of any Person or Entity. Conduct that results in the unauthorized use of
university property for personal gain is also prohibited. Students may not use university property for any activity prohibited by federal,
state, or local law or these regulations.
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CS 13. Gambling, Activities that require an individual to win or lose money solely or partially by chance are prohibited.
CS 14. Sexual Misconduct. This policy applies to student-to-student conduct. Sexual misconduct includes but is not limited to
a. Verbal interactions (including but not limited to telephone, face to face, etc.)
b. Written (including all electronic media)
c. Pictorial (including but not limited to posters, pictures, sexting, etc.)
d. Physical conduct of a sexual nature which a reasonable person would consider intimidating, hostile, offensive, and/or which
adversely affects the learning or living environment of any student.
e. Sexual misconduct also includes nonconsensual touching of any sexual or intimate part of the body;
f. Forceful sexual contact is the use of force (ex: body weight, hitting or pushing, ,use of a weapon, threats) to overcome earnest
resistance to engage in sexual acts.
g. Sexual intercourse when the victim is incapable of consent by reason of mental incapacitation or physical helplessness and force is
not used.
The Title IX policy governs all forms of sexual harassment, misconduct and discrimination on campus the full policy can be found on
the Schreiner home page at http://www.schreiner.edu
CS 15. Failure to Comply. Failure to comply with the directions of law enforcement or university officials (including campus security
and residence life staff) including failure to comply with an order of dispersal, or becoming argumentative or verbally abusive to a
university official. Failure to meet or complete Judicial Sanctions as prescribed.
CS 16. False Reports. Knowingly filing a false report with university officials against an individual or group or the initiation of any
false report, warning, threat of fire, threat of explosion or other emergencies on university premises or at any university-sponsored
activity is prohibited.
CS 17. Weapons. Possession, use, or display of firearms and other dangerous weapons on university property is prohibited, except
when authorized by written permission from the Coordinator of Housing. Dangerous weapons include, but are not limited to,
a. paintball guns
b. BB guns
c. stun guns
d. sling shots
e. pellet guns
f. air guns
g. dart guns
h. facsimile firearms
i. ammunition (spent casings or whole)
j. martial arts weapons
k. knives (other than legal pocket knives as defined by state law)
l. bow and arrow
m. crossbows
n. explosives (including fireworks)
o. hazardous chemicals
p. any item used or displayed in a threatening manner
q. other items not listed but deemed dangerous by University officials
CS 17a. Handguns (Concealed or Open Carry). Pursuant to section 30.06 of the Texas Penal Code, a student licensed under
Subchapter H, Chapter 411 of the Government Code (Handgun Licensing Law) may not enter onto Schreiner University property with
a handgun (concealed or open carry) at any time. Property of Schreiner University includes a) all land, buildings, and buildings owned
or leased by Schreiner University, b) grounds where an activity or event sponsored by Schreiner University is being conducted, c)
passenger transportation vehicles owned by Schreiner University, and d) personal vehicles used for university business.
CS18. Discharge of a firearm on campus is prohibited and may result in immediate suspension or expulsion. University students who
have legal ownership of firearms or any of the weapons listed above and wish to have them when they leave campus may store them at
the Security Office. All weapons, ammunition and related accessories must be checked in immediately upon entering campus,
regardless of time of day. When a weapon is checked out at Security the student must immediately depart campus without additional
stops. This policy is in effect year round regardless of the day or time.
CS 19. Non-compliance with fire safety. Non-compliance with any regulations regarding fire safety and the use of fire equipment and
fire safety procedures is prohibited. This includes failure to evacuate a building; unauthorized re-entry into a building; tampering with,
impairing, disabling, or misusing smoke detectors, fire extinguishers, unauthorized use of fire escapes or any other emergency or safety
equipment; and false alarms.
CS 20. Violation of the Tobacco Free Policy Those found to be in repeat violation are subject to appear before the Student Judicial
Board.
CS 21. Interfering with, Obstructing, or Disrupting a University Function. University functions, on or off campus, are defined to
include teaching; research, administration, disciplinary proceedings, athletic events, university activities, public service, learning, or
other authorized activity related to the university. This also includes authorized non-university functions when the act occurs on
university premises.
CS 22. Hazing, defined as participation in activities that mentally or physically endanger, harm, or degrade a probationary or
permanent member of a group; or which destroys or removes public or private property, for the purpose of initiation, admission,
affiliation, or as a condition for continued membership in a group or organization with or without the consent of any member. See
40
section on Hazing for more detail.
CS 23. Irresponsible computing includes improper use of the network, security, harassment, and/or copyright.
CS 24. Host/ Responsibility of Guests-non alcohol. Hosts are responsible for the actions of their guests both in the host’s room and
vehicles and in areas immediately surrounding the room and/or vehicle (sidewalks, porches, doorways, hallways, parking lots, etc.).
CS 25. Violation of University Policies. Students are expected to follow all university policies, procedures, and regulations. Such
policies, procedures, and regulations include but are not limited to those listed in the following:
a. Student Handbook
b. Residence Life Handbook
c. University Catalog
d. Housing Agreement
e. Housing Policies
f. Motor Vehicle Regulations
g. Recognized Student Organization policies
h. Signs, Posters, and Banners; Solicitation, Political Canvassing, Sales
i. Smoking Regulations
j. Recreational Sports Rules and Regulations
CS 26. Misrepresentation of identity to university officials (as defined in, but not limited to, CS 2). University identification cards are
university property and must be shown or surrendered when requested by a university official in performance of her or his duties.
CS 27. Misuse of keys Unauthorized possession, duplication, or use of keys, combinations, or alteration or removal of locks to any
university premises is prohibited.
CS 28. Unauthorized representation of Schreiner University and/or unauthorized use of the university logo.
CS 29. Unauthorized use of telephones or unauthorized long distance codes.
CS 30. Complicity. Conspiracy to commit, solicitation of another to commit, aiding or abetting the commission of, or attempting to
commit any conduct that is prohibited under the Student Code of Conduct, State, federal or local law.
CS 31. Violation of Sanctions. Violations of any term(s) of disciplinary restrictions, probation, or suspension are prohibited.
CS 32. Intent to commit a violation. Any violation that may not come to fruition, but intent was evident.
CS 33. Joint Responsibility. Joint responsibility refers to students who knowingly act or plan to act in concert to violate college
regulations, and/or any student who knowingly allows another student to violate college regulations without reporting to a college
official. Such students have individual and joint responsibility for their behavior.
CS 34. Endangerment: Conduct that threatens, or endangers the health or safety of oneself, another, or a group of people, or to the
proper functioning of the University.
SANCTIONS FOR VIOLATIONS OF THE STUDENT CODE OF CONDUCT
Multiple sanctions may be imposed for a single violation. Policy violations are cumulative over the career of a student while at
Schreiner, regardless of type. When a student is found responsible for violation of the Code of Conduct, past disciplinary history may
be considered in determining subsequent sanctions. It is possible, given the severity and circumstance of the incident that a first-time
violation may result in suspension or expulsion. Disciplinary action by the university does not preclude the possibility that a separate
criminal prosecution or civil action may also be taken. In addition, unlawful conduct off campus may be grounds for university
disciplinary action.
Written Reprimand. Written reprimand is an official notification that the behavior of the student has been deemed unacceptable.
Authorized staff members may issue a written reprimand without a hearing for violations. Written reprimands will be placed in the
student’s official disciplinary file.
Fines. These may or may not include previously established or published fines.
Community Restitution. Required assignment to work a specific number of hours at the university or at a community service agency
without pay.
Required Attendance. Attendance at educational programs such as anger management workshops and comprehensive substance abuse
assessments.
Monetary Payments. Payments for purpose of restitution or to cover the expense of educational sanctions.
Disciplinary Restrictions. Disciplinary restrictions may be imposed with or without suspension or probation. Disciplinary
restrictions include but are not limited to:
a. Restriction from participating in intercollegiate athletics, extracurricular activities, and residence life activities;
b. Restrictions in the right of access to campus facilities, including residence halls;
c. No contact/restraining orders;
d. Denial of financial assistance from programs funded by the University;
e. Removal from or reassignment of university housing;
f. Administrative hold on access to specified university documents.
g. Loss of privileges such as participating in/or attending campus organizations/events, ability to possess alcohol in designated area,
or other privileges as appropriate.
Disciplinary Probation. Disciplinary probation indicates that a subsequent violation(s) may result in suspension or expulsion from the
university. It is imposed for a definite period of time and may include disciplinary restrictions. A student on probation may be required
to meet periodically with a counselor or other resource person designated by the Judicial Officer.
41
Suspension. Suspension prohibits the student from attending Schreiner University for the duration of the suspension, which shall not
exceed a period of more than five calendar years following its effective date. The Dean of Students will determine the effective date of
the suspension. If required by the suspension, a student who has been suspended must petition for re-enrollment through the Office of
the Dean of Students.
Expulsion. Expulsion prohibits the student from future enrollment at Schreiner University. A student will not be readmitted to the
university after dismissal.
INTERIM SUSPENSION
In certain circumstances, the Dean of Students or designee may summarily impose an interim university or residence hall suspension
under specified conditions prior to the hearing before a judicial body. Interim suspension will be imposed whenever it is determined
that the continued presence of the student on the university campus poses a significant risk to the health, comfort or safety of the
student, to others, to the stability or continuance of normal university functions, and/or to property.
During the interim suspension, student(s) may be denied access to the residence halls and/or to the campus (including classes) and/or all
other university activities or privileges for which the student might be otherwise be eligible, as the Dean of Students, or designee, may
determine to be appropriate.
RECOMMENDED GUIDELINES FOR ALCOHOL VIOLATION SANCTIONS
The following examples of sanctions are merely offered as guidelines and may be altered by the Judicial Board or a hearing officer. A
student services administrator will notify parents/guardians of Level 2 or higher alcohol related violations; but may at his or her
discretion notify the parents/ guardians of any and all alcohol violations committed by a student under the legal drinking age.
Level 1
This represents a first violation of the alcohol policy where aggravating circumstances (such as intoxication) are not present, and the
student is cooperative with staff. Violations of this type may result in minimum of 5 hours of community service, fine of $25-100,
educational sanction, or the attendance or completion, including payment for an alcohol education program.
Level 2
This represents a repeat violation or a first violation where the student involved is intoxicated, uncooperative, is harassing or verbally
abusive to staff or other students, is in possession of large quantities of alcohol, or where other policies are also violated in the same
incident. Students with these kinds of violations may be required to attend and participate in an on campus alcohol assessment, work a
minimum of 25 hours of on or off campus community restitution, as approved by Judicial Board or the Hearing Office, and/or pay fine
of $25-$100. Parents/guardians of dependent students will be notified. Restitution will be required for any damages associated with the
violation.
Level 3
This represents repeated violations of the alcohol policy and/or other residence hall policies while visibly under the influence of
alcohol, or an initial violation of the alcohol policy where physical harassment, violence, or a pattern of other serious violations has
occurred. Students with these kinds of violations may be assigned 50 hours or more of on or off campus community restitution, may be
fined $100-$200, required to attend an open Alcoholics Anonymous meeting and may be required to attend alcohol counseling with an
off-campus therapist. Disciplinary probation may also be assigned if appropriate. Parents/guardians of dependent students will be
notified. Restitution will be required for any damages associated with the violation. Resident students found responsible for these types
of violations may be required to change residency. Non-resident students who are found to be responsible for these kinds of violations
may be prohibited from the residence halls.
Level 4
This represents any violation of the alcohol policy after a student has been found responsible for a Level 3 violation. Students found to
be responsible for this type of violation may be suspended or expelled from the university. Parents/guardians of dependent students may
be notified.
RECOMMENDED SANCTIONS FOR DRUG AND PARAPHERNALIA VIOLATIONS
The Dean of Students, Assistant Dean of Students or their designee will notify parents/guardians of drug related violations. Any amount
of an illegal substance found on campus will result in the immediate notification of local law enforcement. Drug violations will be
reported to the Financial Aid office and may affect a student’s institutional, state or federal aid.
Level 1
This represents the lowest level of response available to the University. Violations at this level clearly do not involve other people; do
not involve manufacture, distribution or sale; do not indicate chronic use or involvement with controlled substances; present a low risk
to the university; and do not involve substances deemed to be highly addictive or dangerously mood altering. Level 1 violation may
result in 25-35 hours of community restitution, fines up to $200, restitution for damages, counseling, possible relocation or removal of
certain campus privileges, probation and/or other responses deemed appropriate by the disciplinary authority.
Level 2
This represents the moderate level of response available to the university. Violations at this level may involve other people; indicate
chronic or repetitive involvement with controlled substances; involve more highly addictive substances, or present a moderately serious
risk to the university’s mission and/or the student’s individual academic pursuit. Depending on the nature of the behavior, Level 2
violations may result in community service hours of 50 or more, relocation or removal from residency, removal of certain campus
privileges, successful completion of appropriate counseling or drug rehabilitation, restitution for damages, fines up to $500, probation,
42
suspension and/or other responses deemed appropriate by the disciplinary authority.
Level 3
This represents the highest level of response available to the university. Violations at this level involve the manufacture, distribution or
sale of controlled substances. Violations of this level may create high risk to the university and/or to the individual’s academic pursuit.
Depending on the nature of the behavior, Level 3 violations may result in removal of certain campus privileges for the balance of the
student’s university career, restitution for damages, specialized counseling, suspension for a specified period, or dismissal or permanent
expulsion from the university. Fines up to $1000 and/or other responses including notification to public law enforcement agencies may
be deemed appropriate by the disciplinary authority.
STUDENT JUDICIAL SYSTEM
The university regularly establishes regulations designed to promote the health and safety of individual students, to further the
development of responsible and mature social interaction in a setting of higher education, and to facilitate the educational purposes of
the institution. The purpose of the Student Judicial System is to maintain an environment that promotes the broad educational mission
of the university through a duly formed disciplinary process.
Judicial proceedings in the university are administrative in nature and should be distinguished from public law enforcement both in
terms of procedures and sanctions. The standard of proof used in all judicial proceedings is “preponderance of the evidence.” If alleged
acts are violations of both university regulations and public law, the university is not precluded from taking disciplinary action on its
own regardless of action by public authorities. If a student is found responsible for violating a Code of Conduct regulation, a
description of the violation will be placed in the student’s file in the Student Services Office. Violations resulting in suspension or
expulsion are forwarded to the Registrar and Office of Financial Aid.
COMPOSITION OF THE JUDICIAL SYSTEM
The Coordinator of Housing/Judicial Affairs, or designee, serves as Judicial Officer. The Judicial Officer manages the student judicial
process and ensures that it is in keeping with university policy. There are three main entities that may hear student conduct cases:
a. Administrative Hearing Officer. In most cases, the Judicial Officer/Asst. Dean of Student Life shall serve as the Administrative
Hearing Officer
b. Judicial Board: The Judicial Board is comprised of full-time undergraduate or graduate students and serves as a branch of the
Student Government Association. The Judicial Board hears cases of violation of the Student Code of Conduct and does not address
issues of an academic nature. Quorum for the Judicial Board is defined as three undergraduate or graduate students and the
Judicial Board Chair. SGA shall approve all members.
c. The Dean of Students shall serve as the final appeal on all student conduct cases.
ADMINISTRATION OF DISCIPLINE
Complaint: Any member of the university community may file a complaint of alleged misconduct against any student. A Campus
Security citation or report, or other written notification to a university official constitutes a complaint, as does a report from a Residence
Life staff member. Complaints shall be directed to the Judicial Officer or his/her designee.
Investigative Phase: When the Judicial Officer receives a complaint that a student allegedly violated a policy, college regulation or
administrative rule, the Judicial Officer will investigate the alleged violation. After completing the initial investigation, the Judicial
Officer may
a. dismiss the allegation(s) as unfounded;
b. proceed administratively or forward the case to the Judicial Board;
c. if the result of the case may be suspension or expulsion from the hall or the campus it will administratively adjudicated;
d. with approval from the Dean of Students, may take disciplinary action to immediately suspend the right of a student to be present
on the campus as a result of a violation of a state or federal law, a Board policy, college regulation or administrative rule, when, in
his or her opinion, the student’s presence may represent a clear or present danger to the students, staff or property of the College or
when the interests of the College would otherwise best be served by such action.
e. if the case is deemed to be a possible Title IX violation (sexual misconduct/assault) the case will be handled as per the University
Title IX Policy and the investigation will be coordinated by the University Title IX Coordinator.
Summons: The Judicial Officer may summon a student to appear before him/her in connection with an alleged violation by notifying
the student
a. via Schreiner e-mail, or
b. hand-delivering a letter via a campus administrator or designee. The letter will direct the student to appear at a specified time and
place, and describe briefly, but accurately, the alleged violation.
If a student fails, without good cause, to comply with a letter of summons, the judicial officer may suspend the student from classes
until the student reports.
Notice: After reviewing a complaint or concern, the Judicial Officer or his/her designee, may initiate the disciplinary process by giving
the accused student written notice of the alleged violation(s). The notice will be sent to the student’s Schreiner email address and/or
their campus mailbox or their permanent mailing address as appropriate. Notice may also be delivered in person by Campus Security
personnel or by other university staff. The written notice shall state the date, time and place of the judicial hearing.
Hearings: The Judicial Board will hear most student cases. An Administrative Hearing Officer may be assigned to hear cases when the
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Judicial Board is not in session or in cases involving sexual misconduct or other highly sensitive issues. The Administrative Hearing
Officer will conduct the hearing and will determine from the weight and credibility of the statements and evidence presented whether
the student has violated the Code of Conduct.
a. The hearing shall commence not sooner than five University working days after the date posted on the notification of hearing.
This timeline may be adjusted if extenuating circumstances warrant.
b. The hearing shall be closed to the public.
c. The accused shall have the right to file with the Judicial Officer a written response to the charges.
d. The accused shall have the right to plead Responsible or Not Responsible. It should be understood, however, that even with a plea
of Not Responsible the Judicial Board will continue with the hearing.
e. The accused may choose to plead responsible in writing to the Judicial Board Chair and/ or Judicial Officer. In doing so the
accused will not be required to appear before the Judicial Body. In doing this the student is taking responsibility for all charges
levied against them and is acknowledging that they are accepting all sanctions placed against them. The student will still have the
right to an appeal based on the criteria for an appropriate appeal.
f. Both the complainant and the accused shall have the right to subpoena a reasonable number of witnesses on his/her behalf. This
request must be in writing and not less than two days before his/her hearing.
g. Both the complainant and the accused will be notified of the right to read statements made against them (duplicates of statements
will not be made and distributed to any person)
h. Each accused student and each complainant student has the right to an advisor. When a student is required to appear before a
Hearing Body, a member of the campus community may accompany her or him. The advisor cannot be separately compensated
for her or his role in the proceedings and may not be an attorney (that is, does not hold a J.D., L.L.D, or equivalent degree). The
advisor may not speak for the accused nor argue the case.
i. The hearing shall be recorded on equipment supplied by the university and the recording will remain in the possession of the
Judicial Officer as university property.
j. The chair, or a member of the Hearing Body, designated by the chair to preside, shall have the right to determine the acceptability
of testimony and other evidence during the hearing and may place time limitations on testimony and on closing statements.
k. Should a student not attend the hearing, a decision will be made in abstentia.
l. At the close of the hearing, the Hearing Body shall deliberate privately as to whether the accused violated the Code of Conduct.
The Hearing Body will seek to reach consensus in adjudicating cases. In the event there is not consensus, a majority vote (the
chair voting) will determine the outcome. In the event of tie votes, the report of the Board will be that no judgment was rendered.
If a tie vote does occur, an administrative hearing will occur. Within ten (5) business days after the close of the hearing, the
Administrative Hearing Officer will report her/his findings. If the Administrative Hearing Officer determines that the accused
violated the regulations, the Officer will provide the student written notification of the sanction to be imposed.
Notification: The Chairperson of the Hearing Body that renders a decision in a case will notify the student in writing of the outcome of
the hearing and will also notify the student, if found responsible, of the sanction(s) imposed. Victims of crimes of violence, sexual
misconduct or sexual assault will be notified of the outcome within 5 business days of the hearing involving their respective case.
APPEALS
Any student found to be responsible for a violation of the Code of Conduct has the right to appeal, in writing, within five university
working days of the written notification of the disposition of the matter by the Hearing Body or Judicial Officer. Such an appeal must
specify the following:
a. Student’s name, current address and telephone number;
b. Description, date and place of the misconduct;
c. Date of the sanction(s), and who levied it (i.e. Judicial Board, or name of the administrative hearing officer);
d. All sanctions levied and their due date(s)
e. Reason why the student believes there is merit for an appeal. Appeals may be filed for the following reason(s);
1. There is new evidence that could have affected the decision and was not reasonably known at the time of the hearing;
2. The investigation or decision exhibited prejudice, bias or other unfair treatment that could have affected the outcome of the
case;
3. The university’s stated procedures were not followed;
Submitted appeals that do not meet these criteria will not be considered and the original determination will stand. Appeals will
not be heard or granted based solely on the student disagreement with the original judicial determination.
The accused student shall be notified in writing of the decision on appeal within ten working days from the date of the official appeal
hearing. Appeals from decisions made by the Judicial Board shall be directed to the designated Administrative Hearing Officer.
Recommendations for suspension or expulsion by the Judicial Board will be ruled on by the Dean of Students. All related appeals must
be directed to the Dean of Students. Appeals from decisions by an Administrative Hearing Officer or shall be directed to the Dean of
Students. In all cases the Dean of Students is the final appeal.
ALCOHOL AND OTHER DRUGS
The Schreiner University Alcohol and Drug policy, like other standards of conduct applicable to the university community, is intended
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to further the educational mission of the university, to foster the development of responsible and mature social interaction in an
institution of higher education, and to promote the health and safety of individuals. Each member of the community is responsible for
his or her own actions and is expected to respect the rights of others to abstain from the use of alcohol. The alcohol and drug policies,
with their emphasis on individual and shared responsibility, healthy and informed decision-making, and maintaining a caring
environment, are adopted in this spirit.
General Rules Governing the Use of Alcohol
Texas State Law and Schreiner University prohibit the possession and/or consumption of alcoholic beverages by persons under the age
of twenty-one on property owned or controlled by the university or as part of any university activity. The university permits the lawful
keeping and consumption, in moderation, of alcoholic beverages on its property or property under its control by persons of legal
drinking age (21 years or older). It restricts the consumption of alcoholic beverages to private rooms in the residence halls, apartments,
and to other designated areas when approved by the Dean of Students, subject to the laws of the State of Texas. In compliance with the
Drug-Free Schools and Communities Act of 1989, the university is committed to provide and maintain a safe and healthy workplace for
learning and work. Alcohol and drug abuse will not be tolerated. All members of the university community are expected to abide by
state and federal laws pertaining to controlled substances and illicit drugs. Standards of conduct strictly prohibit the unlawful
manufacture, distribution, possession or use of controlled substances or illicit drugs on the university property, and universitysponsored activities.
Health Risks
Alcohol abuse can cause many health related problems. Approximately 150,000 deaths annually are directly related to alcohol abuse
and/or alcoholism. Alcohol abuse can lead to alcoholism, premature death through overdose, and complications involving the brain,
liver, heart, and many other body organs. Alcohol abuse is a prime contributor to suicide, homicide, motor vehicle deaths, and other socalled accidental causes of death. Alcohol abuse interferes with psychological functions, causes interpersonal difficulties, and is
involved in most cases of child abuse. Alcohol abuse also disrupts occupational effectiveness, and causes legal and financial problems.
Alcohol used in any amount by a pregnant woman can cause birth defects. The abuse of illicit drugs can result in a wide variety of
health problems. In general, illicit drug use can result in drug addiction, death by overdose, and death from withdrawal, seizure, heart
problems, infections (HIV/AIDS), liver disease, and chronic brain dysfunction. Other problems associated with illicit drug use include
psychological dysfunctions such as memory loss, thought disorders (hallucinations, paranoia, psychosis), and psychological
dependency. Additional effects include occupational, social, and family problems as well as a reduction in motivation. Schreiner
University offers the campus community a variety of programs and activities that promote healthy lifestyles and substance-free
alternatives. Additionally, students who need individual assistance such as personal counseling, alcohol and drug recovery support can
use the services of the University Counseling Services. Students can also be provided resources in Kerrville and the surrounding area.
Alcohol Poisoning
Symptoms of alcohol poisoning
a. Person is unconscious or semiconscious and cannot be awakened.
b. Cold, clammy, pale or bluish skin.
c. Breathing is slow, less than eight times per minute, or irregular, with ten seconds or more between breaths.
d. Vomiting while “sleeping” or passed out, and not waking up after vomiting.
If a person has any of these symptoms, he or she is suffering from acute alcohol intoxication.
a. Get help. Call someone: a staff member, an ambulance (911), Security, someone who can help.
b. Do not leave the person alone. Turn the victim on his/her side to prevent choking in case of vomiting.
c. Always keep in mind the notion “better safe than sorry” if you are not sure what to do. If you really care about your friends and
neighbors, getting help for them may keep them from dying from alcohol poisoning!
d. To implement an effective alcohol and drug abuse prevention plan, the university will use both formal and informal channels of
communication to:
e. Distribute information that describes and encourages the use of counseling and treatment modalities available to both students and
employees in the local and regional area.
f. Make available to the campus population referrals to local treatment centers and counseling programs. The referrals will be made
within a supportive and confidential environment by the University Health and Wellness Center, Counseling Center, Coordinator
of Housing and Judicial Affairs, and/or Human Resources.
Violation of the Schreiner University Drug-Free School and Campus policy will necessitate appropriate disciplinary action against such
an employee or student up to and including termination or expulsion. Appropriate disciplinary action may also include, but is not
limited to: probation, and/or requiring such employee or student, at the individual’s expense, to participate satisfactorily in a drug
assistance or rehabilitation program approved by the university.
UNIVERSITY DISCIPLINARY SANCTIONS

Any student who engages in conduct that is prohibited by Schreiner University rules or by federal, state, or local law maybe
subject to discipline whether such conduct takes place on or off campus or whether civil or criminal penalties are also imposed for
such conduct.
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


Any student who is guilty of the illegal use, possession and/or sale of a drug or narcotic on the campus or a component institution
is subject to discipline. If a student is found in violation of any aspect of the drug policy, sanctions may range from fines and
community restitution to suspension/expulsion from the university.
A student or employee is subject to discipline for prohibited conduct that occurs while participating in off-campus activities
sponsored by the university or by a component institution including field trips, internships, rotations or clinical assignments.
A student or employee who receives a period of suspension as a disciplinary penalty is subject to further disciplinary action for
prohibited conduct that takes place on campus during the period of suspension.
Lifeline Law
Effective September, 2011. Senate Bill 1331 amends the Alcoholic Beverage Code to say that in the event of possible alcohol
poisoning, a person under 21 calling for help for himself or another will not be cited for possessing or consuming alcohol. The
immunity for minors is limited to the first person who calls for assistance, only if he or she stays on the scene and cooperates with law
enforcement and medical personnel. Senate Bill 1331 does not protect a person from being cited for any other violation of the law. In
support of this life saving amendment the Schreiner University Student Code of Conduct has been amended as well to mirror this same
policy in the event of a call for help involving alcohol and a medical emergency. For questions or further clarification you may contact
Charles M. Hueber at [email protected] or Coordinator of Housing or you may contact Carolyn Beck at the Texas Alcoholic
Beverage Commission at 512-206-3347 at [email protected].
Legal Sanctions
Students found in violation of any local, state, or federal law regarding the use, possession or distribution of alcohol or other drugs (as
defined by the Texas Health and Safety Code, Subtitle C. Substance Abuse Regulations and Crimes) may receive the full legal penalty
in addition to any appropriate university disciplinary action.
MENTAL HEALTH POLICY ON DISRUPTIVE BEHAVIOR OR DANGEROUS CONDUCT
Schreiner University is always concerned for the health and safety of all our students. When a student’s behavior, actions and/or
speech, is reported as a threat of self-endangerment or the endangerment of others Schreiner University reserves the right to intervene.
The term “endangerment of self and/or others” refers to destructive or other inappropriate behavior, either passive or active, seen as a
possible threat or disruption to a student’s well-being or the well-being of another member of the campus community.
If a student’s behavior is perceived to be disruptive or dangerous to self or others the matter will be referred to the SAT (student
assessment team) and the Dean of Students. The Dean and SAT team will consult with the Director of Counseling to determine an
Action Plan for that particular student. An Action Plan may require an external psychological or psychiatric assessment and parents or
guardian will be notified as appropriate.
In many cases a leave of absence will be required, with the student receiving psychological treatment or possible hospitalization. The
student must provide written documentation that all requested actions have been met before the student will be considered for
readmission to Schreiner University. Once all documentation has been provided to the Dean of Students, SAT team, and the Director of
Counseling, they will determine if it is in the best interest of the student and Schreiner University for the student to return. Returning
students will be required to accept an Action Plan, a list of expectations the student will follow for the remainder of the student’s career
at Schreiner University.
TITLE IX - SEXUAL DISCRIMINATION/HARASSMENT/MISCONDUCT/ASSAULT
(The complete and official Title IX Policy and Procedures document can be found online at http://www.schreiner.edu/about/titleix/policy.aspx)
Schreiner University is committed to maintaining a learning environment that is free from inappropriate conduct based on gender. As
required by Title IX, the University does not discriminate on the basis of sex in its education programs and activities, and it encourages
any student who thinks that he or she has been subjected to sex discrimination, sexual harassment (including sexual violence) or sexual
misconduct by another student, member of the faculty or staff, or campus visitor or contractor, to immediately report the incident to any
of the individuals or offices listed below.
WHERE TO REPORT
Students, employees, campus visitors and contractors may directly report incidents of sex discrimination, sexual harassment (including
sexual violence) and sexual misconduct to any of the Title IX coordinators listed below.
Institutional Title IX Coordinator
Dr. Charlie McCormick
Provost & Vice President for Academic Affairs
(830) 792-7371
[email protected]
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Deputy Title IX Coordinator/Investigator
Dr. Charles Hueber
Dean of Students
(830) 792-7278
[email protected]
Deputy Title IX Coordinator/Investigator
Wendy L. Blaettner, PHR
Director of Human Resource Services
(830) 792-7375
[email protected]
Deputy Title IX Coordinator/Investigator
Danny Flores
Director of Campus Security
(830) 739-1111
[email protected]
Housing and Residence Life
VACANT
Assistant Dean of Student Life
(830) 792 - 7354
[email protected]
Where to get help if you or someone you know is a victim of sexual abuse or discrimination
Schreiner Health and Wellness
Phone: (830) 792-7279
Website: http://students.schreiner.edu/health
Campus Conduct Hotline
Phone: (866) 943-5787
A confidential, independent, call-in service that provides a simple, anonymous way for you to help preserve the values and reputation
of our institution. The Campus Conduct Hotline offers an easy, comfortable way to report activity or behavior you may observe or
experience on campus that is harmful, unethical, questionable, or causes you or someone else personal injury.
Employee Assistance Program (EAP)
Phone: (800) 588-8412
Website: www.MagellanHealth.com
A confidential, telephone-based consultation and referral service that can help employees and their immediate family cope with life’s
everyday challenges. Telephonic EAP can help with things like stress, anxiety, depression, relationship problems, job or work stress,
parenting, alcohol and drugs, legal issues, and financial concerns.
Hill Country Cares (Shelter, Crisis Intervention, Legal Advocacy, and Referral Sources)
Phone: (830) 257-7088
Website: www.hccares.com
Promotes healthy relationships and seek to prevent domestic and sexual crimes by working with people at high risk of victimization and
the perpetrators themselves.
TAASA (Texas Association Against Sexual Assault)
Website: www.taasa.org
Phone: (512) 474-7190
TAASA is designed to assist sexual assault survivors and to create a Texas free from sexual violence. TAASA advocates for individual
sexual assault survivors as well as sexual assault programs collectively.
RAINN (Rape, Abuse and Incest National Network)
Website: www.rainn.org
Phone: (800) 656-4673
At any given moment, more than 1,100 trained volunteers are on duty and available to help victims at RAINN-affiliated crisis centers
across the country.
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Office for Civil Rights (OCR)
Website: http://www2.ed.gov/about/offices/list/ocr/index.html
Phone: (800) 421-3481
STUDENT COMPLAINT PROCEDURE
The Schreiner University Board of Trustees affirms the right of each student to seek relief from conditions which the student believes to
be unfair, inequitable, discriminatory, or a hindrance to effective academic progress. The complaint policy applies to all current and
prospective students but does not apply to situations concerning initiation or modification of Board policy and/or situations for which
there is a separate internal appeal process (e.g., Judicial Board process for conduct code violations).
For complaints regarding an academic issue, please contact the dean of the school responsible for the respective area:

Dean of School of Liberal Arts – Dr. William Woods

Dean of the Trull School of Science and Mathematics – Dr. Diana Comuzzie

Dean of the Cailloux School of Professional Studies – Dr. David Smith
If the matter is not resolved, please contact the Vice President for Academic Affairs – Dr. Charlie McCormick
[email protected].
For complaints regarding a student life or admission issue, please contact the director of the respective department. If the matter is not
resolved, please contact the Dean of Students – Dr. Charles M. Hueber [email protected].
Complaint Definition
A complaint is an allegation by a student or a prospective student that there has been a violation, misinterpretation, misapplication,
discriminatory application or unreasonable application of a University policy, procedure, rule or regulation. Student grievances shall
contain a written statement of the complaint and a statement of what the student considers a sufficient remedy of the complaint.
Policy
It is the policy of Schreiner University that students be assured the right to file legitimate complaints and to follow established formal
procedures without censure or reprisal. A complaint must be brought to the hearing officer (i.e. dean or vice president) within ten (10)
working days of the action. The hearing officer will provide a written decision to the student within 30 days.
Students may appeal a dean’s or director’s decision to the respective vice president within ten (10) days of the action. The vice
president will make a determination on an appeal within 30 days and will provide written notification to both the student and the dean.
The vice president’s decision will be final and binding on all parties.
If a complaint is not satisfactorily resolved internally, the student may then file a complaint with the appropriate state agency and
accrediting agency. Students receiving face-to-face instruction at Schreiner University contact the Texas Higher Education
Coordinating Board and/or the University’s accrediting agency, the Southern Association of Colleges and Schools, Commission on
Colleges.
Online and Distance Students
If you are an online student and you would like to file a complaint you have two options:
1. You can follow the Schreiner process for student complaints located above, which does not require students to be physically
present to participate.
2. If you are residing outside of Texas while attending Schreiner University you may also file a complaint in the state where you are
residing. You can find a list of resources compiled and updated by the State Higher Education Executive Officers at
http://www.sheeo.org/node/434
THECB Texas Higher Education Coordinating Board
Office of General Counsel
P. O. Box 12788
Austin, TX 78711-2788
http://www.thecb.state.tx.us/index.cfm?objectid=051F93F5-03D4-9CCE-40FA9F46F2CD3C9D
Southern Association of Colleges and Schools
1866 Southern Lane, Decatur
GA 30033-4097
(404) 679-4500
http://www.sacscoc.org/FAQTOC.asp
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FREE SPEECH ZONE
In an effort to provide opportunities for free speech and to preserve the academic order of the university, the Office of the Dean of
Students has established the following procedures to provide for a free speech area. The free speech area is intended for campus
community member use only (students, faculty and staff) and not for outside persons and/or agencies.
a. University community members wishing to participate in the free speech area must petition through the Dean of Students Office.
b. University community members wishing to speak must designate a beginning time and an ending time. Free speech area use will
be limited if other individuals or groups wish to speak.
c. No amplification may be used. This prohibition specifically includes public address systems, bullhorns, etc.
d. There must be no interruption of either vehicle or pedestrian traffic.
e. Designated space for the free speech zone is in the Quad next to the flag pole. In the case that another event is prescheduled for
that site; an alternate site will be designated.
SOLICITATION
There will be no sales or distribution of merchandise, products, or services on campus by students. This helps protect the tax- exempt
(not commercial) status of the campus, residential (not business) phone rates in the residence halls and the workload of the Mail Center
staff. No door-to-door sales or distribution of products are allowed on campus by outside vendors without approval through the Office
of Student Services.
STUDENT PUBLICATIONS
Schreiner University sponsors the publication of a literary magazine and a newspaper by students. Student publications can report and
record activities for the interest of students and the university; they can serve as a forum for independent views; they can encourage
creative, progressive political, and critical thought; and they can involve students in a wide range of activities.
The Muse, the University’s literary magazine, provides a showplace for the artistic efforts--poems, essays, short stories, photography,
and artwork--of students, faculty, and staff members.
The REVEILLE is the campus student newspaper. The staff is chosen in the fall, usually in the first two weeks of the fall term.
Materials published by Schreiner University student publications will be only those written by students, faculty, or staff members.
Generally, no outside materials will be included in student publications, with the occasional exception of syndicated features reprinted
with permission of copyright holders.
Student publications should be an agent for change, not merely for criticism and negativity. Therefore, these publications favor critical
writing that offers positive alternatives, but will not accept for publication slanderous personal attacks. A statement of this policy will
be included in student publications at least annually.
TOBACCO FREE POLICY
Schreiner University is a Tobacco Free campus as of January 1, 2014. Use of any tobacco product will not be permitted on university
owned or leased property. This policy applies to all areas including vehicles, playing fields, parking lots, and campus housing.
STUDENT TRAVEL
Coordinator of Changing Global Society
Dr. Sonja Lind
[email protected]
830-792-7358
An understanding of the customs in and relationships between societies and regions in the world is essential to Schreiner University’s
academic mission. Student travel is a fundamental way to develop global perspective. The purpose of this policy is to outline the
authorization process for university-sponsored travel.
It is the policy of Schreiner University to promote safe travel by faculty, staff, students, and other participants on any universitysponsored trip or academic term, whether internationally or domestically. The university has the right to deny student travel due to
substantial travel risk.
Application Process: Trips
Trip leaders requesting authorization to travel must submit a completed Travel Application for University-Sponsored Trips Form. If the
trip is course-related, the Academic Affairs proposal form must be submitted to, and approved by, the relevant department chair and
dean, before submitting the proposal form with the Travel Application. Registered Student Organizations must submit the form to the
Director of Student Activities all other forms must go to the Coordinator of Changing Global Society.
Application Process: Term Abroad
Students requesting authorization to study and/or intern abroad for a summer, semester, or year must submit a completed Student
Application for Financial Aid for Study or Intern Abroad to the Office of Changing Global Society. This application must also be
approved by the Registrar and Accounting Services Office. All term abroad applications undergo review by the Office of Changing
Global Society, the Student Travel Committee, the Accounting Services Office, and the Dean of Students. In addition, students must
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also apply separately to the term abroad program provider (e.g., AIFS, API, ISA).
WAIVERS
For international travel, an International Travel Waiver is required. For domestic travel, a Domestic Travel Waiver is required. All trip
leaders are responsible ensuring that trip participants complete required travel waivers. All trip participants and students spending a
term abroad are required to fill out a travel waiver. Additionally, non-students/non-employees (e.g., alumni, community members,
immediate family members of trip leaders) should complete a waiver. Trip leaders, the Coordinator of Changing Global Society, Dean
of Students, and Security must have access to each trip participant’s waiver that indicates emergency contact and health insurance
information. These waivers will be kept on file in the Office of the Dean of Students for a minimum of three (3) years.
HEALTH INSURANCE
Any individual – faculty, staff, student, trustee, volunteer, chaperone, alumni, or other participant – leading or participating in
university-sponsored travel, whether internationally or domestically, must have personal health insurance that can be used for nonemergency medical expenses during the trip or term abroad. If a participant does not hold personal health insurance, he or she will not
be permitted to participate in university-sponsored travel.
TRAVEL, ACCIDENT, AND SICKNESS INSURANCE
Emergency travel, accident, and sickness insurance is provided by Educational & Institutional Insurance Administrators, Inc. (EIIA)
and covers Schreiner faculty, staff, students, trustees, volunteers, chaperones, alumni, and other participants while on universitysponsored travel. This insurance also covers dependent spouses and children who are accompanying a covered traveler on universitysponsored trip. Travel insurance is provided for both domestic travel that is over 100 miles from the university campus, and
international travel outside of the U.S. In the case of students studying abroad for a term, they are covered by EIIA’s travel, accident,
and sickness insurance if they pay tuition and fees directly to Schreiner University. For more information on EIIA’s emergency
insurance coverage through Europ Assistance, visit their website at http://www.eiia.org/ For international travel, read EIIA’s
International Travel Abroad Summary at http://www.eiia.org/assets/documents/International_Travel_Abroad_Summary.pdf or
contact EIIA for a copy of their latest insurance policy.
TRAVEL EMERGENCIES
A travel emergency is any circumstance that poses a genuine risk to, or that has already disturbed the safety and well-being of trip
participants. In the event of a life-threatening emergency, travelers should first call 911 or the local equivalent of 911 (i.e., local
emergency services). Secondly, travelers should contact EIIA, which offers emergency assistance services through Europ Assistance,
including: Medical evacuation and/or repatriation; medical case management and review; transportation for dependents and traveling
companions; 24/7 on-call travel advice; identity theft resolution services; prescription and eyeglass replacement or refill assistance; pretrip informational assistance; emergency cash advance; lost document/baggage assistance; bail-bond posting; referral to attorneys;
emergency message relays; emergency translation/interpretation assistance by phone. EIIA / Europ Assistance can be called collect at
+1-240-330-1551, or toll-free in the U.S. or Canada at 1-855-901-6712. The email address for emergency assistance is [email protected],
though it is recommended that for severe injuries, illnesses or security situations, a phone call is preferable. International travelers may
also choose to contact the nearest U.S. consular service (i.e., embassy or consulate) for assistance.
Finally, trip participants should contact the trip leader, who is responsible for contacting the Coordinator of Changing Global Society
and Dean of Students. Students studying abroad for a term should contact their local program representative as well as the Coordinator
of Changing Global Society. The trip leader, Coordinator of Changing Global Society, and/or Dean of Students are available to
recommend appropriate steps depending on the emergency and should be contacted as soon as possible after an emergency.
TRAVEL IDENTIFICATION DOCUMENTS
All travelers are personally responsible for maintaining valid required travel documents such as a driver’s license, passport, and/or visa.
TRIP CANCELLATION
If Schreiner University cancels a trip due to a force majeure occurrence, the university shall not be liable for a refund. The University
shall make reasonable effort to reschedule the trip if this occurs. If a student or trip participant cancels a trip or term abroad he or she
forfeits the non-refundable deposit plus any additional payments towards the trip. If a traveler withdraws from a trip for any reason they
must do so in writing as soon as they have made the decision to withdraw. Travelers who withdraw after the program has been
confirmed to run will be responsible for the application fee, any confirmation deposit, and any other expenses that have been paid on
their behalf and are not recoverable. This means if the traveler has not yet paid the full program balance or does not attend the program,
he/she may still be responsible for paying those unrecoverable program costs in addition to any deposit.
If a traveler cancels due to a medical necessity, this may be covered under EIIA’s travel insurance policy. For more information,
contact the Coordinator of Changing Global Society or EIIA directly.
TRAVELER RESPONSIBILITIES
All travelers participating in university-sponsored travel represent Schreiner University and are responsible for conducting themselves
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in an ethical manner. All travelers are subject to relevant state, federal, and/or international laws and may be dismissed from the travel.
All travelers must not deviate from the proposed trip itinerary without the permission of the trip leader, and must provide an itinerary
should they wish to travel on their own.
STUDENT CODE OF CONDUCT
Schreiner University has established policies, standards, and guidelines that collectively define the Student Code of Conduct. The
Student Code of Conduct includes all policies, standards, and guidelines included in, but not limited to the Schreiner University
Catalog, the Student Handbook, the Housing Agreement and other housing documents. Students are subject to the Code of Conduct
during their travel. Should a student violate the Code of Conduct, the student may be dismissed from the travel. Any travel costs or
other expenses incurred by a student who has violated Schreiner’s Student Code of Conduct will be the responsibility of the student.
DEFINITIONS
Domestic travel: Defined as overnight travel within the U.S., including its territories, and more than 100 miles from the university
campus.
International travel: Defined as travel between the U.S., including its territories, and any other country.
Student travel: Defined as any travel sponsored and/or promoted by Schreiner University. This includes both domestic and international
travel.
Study abroad: Defined as any international travel in which participants receive academic credit. This may also include international
internships in which participants receive academic credit.
Term abroad: Defined as any study abroad experience in which participants study or intern for the duration of a summer, quarter,
semester, or year, typically at an international university.
Traveler: Any individual – faculty, staff, student, trustee, volunteer, chaperone, alumni, or other participant – participating in a
university-sponsored trip and/or spending a term abroad.
Trip leader: Any Schreiner University faculty, staff, or trustee who is responsible for running the activities of an off-campus trip,
whether domestically or internationally.
Trip participant: Any individual – faculty, staff, student, trustee, volunteer, chaperone, alumni, or other participant – attending a
university-sponsored trip, whether domestically or internationally.
University-sponsored travel: Defined as travel that that Schreiner University endorses by supporting it financially through Schreiner
Experience or other funds. This includes both trips and terms abroad.
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DIVISION OF STUDENT SUCCESS
Dean of Student Success
Dr. Candice Scott
[email protected]
830-792-7318
Schreiner University is committed to providing services that encourage and assist students to achieve success while enrolled at
Schreiner. Guidance is provided in both academic and non-academic pursuits.
CAREER DEVELOPMENT – CAILLOUX CENTER, 2ND FLOOR
Director of Career Development
Cristina Martinez
[email protected]
830-792-7281
Career Development Specialist and Student Success Coach
Hannah Beavers
[email protected]
830-895- 7110
Career Development provides guidance to groups and individuals in resume writing, interview skills, career assessment, graduate and
professional school application, internships, work study and off campus part- and full-time employment. These services are offered to
the entire student population beginning their first year and continuing after graduation. http://students.schreiner.edu/career/.
LIBRARY-WILLIAM LOGAN
Director of the Library
Rex Quick
[email protected]
830-792-7312
Logan Library provides information resources and services in support of the university’s educational program and its researchers. In
addition to over 100,000 volumes and more than 200 periodicals, Logan Library offers students computer workstations and access to
over 50 different electronic databases, most of which include full-text articles. The Library offers a Computer Commons, a Creative
Technology Lab for multimedia production, quiet study spaces, group study rooms, places to meet colleagues or to just relax.
When classes are in session, library hours are usually:
Monday-Thursday, 7:45 a.m. - midnight
Friday,
7:45 a.m. - 4:00 p.m.
Saturday,
noon to 4:00 p.m.
Sunday,
3:00 p.m. -midnight.
Hours vary between semesters and during holidays. Always check the Library website for current hours of operation.
For research assistance, ask to speak to a librarian at 830-792-7312. University ID cards are required to check out Library resources. All
items must be returned to the Library at the end of each semester. Any items placed on reserve for class use are available at the Front
Desk and are made available for checkout according to the instructor’s wishes. Items designated for 3 hour use may not leave the
library building. http://library.schreiner.edu
Computer Lab – Library
All students are invited to use the Computer Commons housed in Logan Library, provided they have a current university ID card. Other
guidelines, including operating hours, are posted on the Logan Library website.
CENTER FOR TEACHING AND LEARNING - DICKEY HALL (1ST FLOOR)
Coordinator of Academic Support Services
Amanda Thomson
[email protected]
830-792-7414
Peer Tutoring Lab – Dickey Hall 103
Students meet with peer tutors to discuss and study course material, receive assistance with homework or course assignments, and
promote lifelong learning practices. The peer tutors are recommended by faculty for their high performance in courses and develop
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professional skills in tutoring by receiving ongoing tutor training. Peer tutoring is available free of charge to all Schreiner students. No
appointments are necessary, services are provided on a walk-in basis. The schedule is available on our website
Online Tutoring
This service is available 24/7 through Tutor.com®. This service is free of charge to all students. To access this service, log into
Schreiner One and find the link under the Student tab.
Writing Center- Dickey Hall 106
Students meet with peer writing tutors to discuss ideas, revise papers, and improve writing skills. The peer writing tutors are
recommended by faculty for their accomplished writing skills and develop professional skills in tutoring writing through ongoing
writing tutor training. The writing tutors help students at all stages in the writing process from brainstorming, focusing, and organizing
to formatting and tone. The Writing Center can assist with writing across the curriculum and in all content areas. Although walk-ins are
welcome, we encourage students to make an appointment to more efficiently serve their needs. Students can visit the center to make
appointments and view the Writing Center schedule or by visiting our website http://www.schreiner.edu/academics/academicsupport/center-for-teaching-learning/student-academic-success/writing-center.aspx.
Supplemental Instruction
SI is offered in selected courses that students often find especially challenging. Students meet with a dedicated SI leader in organized
study groups that focus on studying materials from specific courses. . SI leaders are students that have already successfully completed
that course. SI leaders attend class lectures, plan and lead ongoing study sessions for any student in that course who wishes to
attend. Attending SI sessions is voluntary and sessions are provided free of charge to all students in the designated courses. SI leaders
coordinate study times with their class at the beginning of the semester. Once the schedule is established, SI session times and
locations will be available on our website http://www.schreiner.edu/academics/academic-support/center-for-teaching-learning/studentacademic-success/supplemental-instruction.aspx.
CENTER FOR DIGITAL LEARNING (WEIR ACADEMIC BUILDING)
Producer of Center for Digital Learning
Cecila Shikle
[email protected]
830-792-7314
The Center for Digital Learning is a Title V grant-funded facility that focuses on bringing technology into the classroom in new and
inventive ways. The Center provides a fully functioning digital lab with PC and Mac computers, collaboration classroom, podcast
broadcast room, and a variety of professional production equipment for student and faculty use. The CDL provides a technology
support, resources and service to students and faculty on how to turn their creative ideas into reality using a number of technical
resources.
INSTRUCTIONAL TECHNOLOGY
Director of Academic Computing
Kat Walker
[email protected]
830-792-7353
http://tech.schreiner.edu/tech
Educational Media Services
Audiovisual, multi-media, and computing equipment is available for students’ use through the Instructional Technology Department’s
Educational Media Services. Equipment check-outs are offered at the Computer Commons in Logan Library. A sampling of available
equipment includes digital cameras, camcorders, slide projectors, and LCD projectors. (A complete listing of available equipment and
checkout procedures may be found on the Schreiner University Media Services web page). Equipment reservations are required twentyfour hours in advance and may be made at the Computer Commons office Monday through Friday between 8:00 a.m. and 5:00 p.m. or
by calling 830-792-7262 or 830-792-7431.
Student computer resources are available in the Logan Library Computer Commons: Desktop stations, printing services, wireless
network access, scanning and DVD/CD duplication are a few of the resources available. Technical assistance is available from our
Instructional Technology student employees and the Computer Commons Facilitator during normal working hours. Please refer to the
Logan Library web page for hours of operation. Graphic and video editing software is available on MAC and PC computers in the
Creative Technology lab collocated with the Computer Commons.
SchreinerOne
SchreinerOne, the university’s online campus portal, provides access to a number of school communications, web-based academic and
extra-curricular services including e-mail, chats, and group bulletin boards plus password-protected online registration, grades,
unofficial transcripts, and other academic information. Through SchreinerOne, students also access our learning management system
(LMS). Faculty may use SchreinerOne’s LMS to supplement traditional class work, allowing registered students to access their
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personal course calendars, course syllabi, handouts, and other tools the instructor deems helpful.
RESPONSIBLE COMPUTING POLICY
To support and enhance its mission, Schreiner University provides its students, faculty, and staff access to computing and information
resources. Use of these resources is a privilege associated with membership in the college community.
To maintain membership, all networked users must act responsibly. Respect for intellectual property, for privacy of individuals and of
data, for integrity of equipment, and a general recognition of the rights of others are all of central importance and will inform all
network activity.
Schreiner University complies with current Higher Education Opportunity Act regulations. For background information and
compliance actions, please see http://library.schreiner.edu/about/policies/heoa/index.html or follow the links to each section below.
a. Annual Disclosures
b. Notice to Students about P2P and File Sharing
c. Notice to Faculty and Staff about P2P and File Sharing
d. Schreiner University’s Copyright Infringement Deterrence Plan
e. SU Department of Information Services Network Procedures for Policy Violations
f. Legal Alternatives for Downloading Digital Music and Videos
Schreiner University strives to provide a network environment that
a. ensures that systems, networks, applications, utilities, and data are on-line and accessible when authorized users need them for
uses consistent with the university’s mission and goals, and
b. protects user information, data, or software from improper modification or unauthorized access.
Purpose
This Responsible Computing Policy establishes standards that all users of computing and network facilities owned and administered by
the university shall follow. Users are defined as all students, faculty, and staff affiliated with the university or those using the campus
network in any university-owned computing environment. Local, state, and federal laws relating to copyright, security, harassment, and
other statutes regarding electronic media apply to all users.
INTELLECTUAL PROPERTY
Schreiner University values the free exchange of ideas but does not tolerate plagiarism or theft. No unauthorized copying of software,
including programs, applications, operating systems, and databases is allowed on computer systems or networks owned or administered
by the university. Students assume responsibility for appropriately using University computer facilities and/or the campus-wide
network. Students communicating with individuals or connecting to computers at other institutions via the Internet are expected to
abide by the rules of the remote systems as well as those of Schreiner University.
Using Schreiner’s network to download or share copyrighted music, movies, television shows, or software without the permission of
the copyright owner may result in legal sanctions, network termination, or both. File sharing programs can transmit files on your
computer to others in violation of copyright laws, with or without your knowledge. If these programs are on your computer, you will be
held responsible for any copyright violations that result.
In addition to campus policies, federal and state law prohibits certain computer misconduct that is, therefore, subject to criminal and
civil penalties. Knowingly gaining unauthorized access to computer systems or databases, intentionally intercepting electronic
communications, violating copyright, and obtaining, altering, or destroying others’ electronic information are examples of such
misconduct.
UNIVERSITY COMPUTING RESOURCES
All acquisition of hardware and software to be used on campus-owned and networked machines must be coordinated with the
Enterprise Technology (ET) department to assure compatibility with other software and hardware. Campus employees are not to alter,
replace, or add hardware or hardware components to any university computer or personal computer connected to the campus network
without prior approval or supervision of the ET department. University personnel should notify ET whenever equipment or software
fails to function normally. Students connecting personal computers to the campus student network are encouraged to consult the
technology website to ensure network compatibility.
Schreiner University outsources wireless service to residence halls and common areas around campus. Consult Residence Life or ET
staff for details on registering for residential service. Information is also posted to the ET and the Logan Library websites. Wireless
devices that operate in the 2.4 GHz frequency range interfere with Schreiner’s wireless network and have been banned from the
university campus. Devices that might operate in the 2.4 GHz range include--but are not limited to—wireless routers, cordless phones,
and printers that include a wireless capability. If you are unsure whether or not your device operates in this frequency range, please
contact ET prior to bringing the equipment on campus. If illegal networked devices are found, the ET department will remedy the
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problem immediately. Owners of offending equipment may face disciplinary action through the judicial board. Schreiner University
computing resources and associated user accounts are to be used to support university business. They are not to be used for commercial
or personal activities. When using Schreiner University computing facilities to access remote resources, users are required to comply
with both the policies set forth in this document and all applicable policies governing the use of the remote system.
User Accounts
User accounts are designed (1) to establish a system control mechanism for user identification and (2) to afford users a network location
in which to store relevant academic and administrative data. The university prohibits the storage of any information, data, or programs
not congruent with the mission of Schreiner University.
Users are responsible for the protection of their account identification and password and for the content of all data stored in their
network account. Lost user ID’s and passwords require the ET department to create a new account access. Such new information will
be created within 24 hours of notification of loss; no information will be given to the student at the time of lost notification and proper
university identification will be required upon delivery of all network authorizations. Students will incur a $10 fee for each recreation
of network account access after the second loss. Any suspected unauthorized access of a user account must be reported immediately to
the Network Administrator. User accounts, including all data, are removed by the ET Department when the user’s university affiliation
is terminated.
Section 33.02, Texas Penal Code, makes it a criminal offense (1) to knowingly access a computer network or system without the
effective consent of the owner; or (2) to intentionally or knowingly disclose a password, identification code or number, debit card or
bank account number, or other confidential information about a computer security system without the consent of the person employing
the security system.
Internet Publishing
All data stored on university servers must adhere to applicable federal, state, and local laws, including those addressing the right to
privacy, copyright, and harassment. Web content must also adhere to the University Internet Publishing Policy.
Right to Monitor
The campus computer systems and the campus network are owned by Schreiner University. Every computer attached to the campus
network, regardless of ownership, may be monitored in order to ensure reasonable maintenance of system hardware, software, data, and
network traffic or security. The university does not intend, as a matter of policy, to monitor network activity (including e-mail) and will
respect individual privacy to the extent feasible. Should the need arise; the decision to monitor will be made by the Network
Administrator in conjunction with the Director of Enterprise Technology Services.
The following are possible actions that may be taken, particularly for an emergency. An emergency will exist if the network
administrator believes that the system is being misused and that this misuse poses an immediate and serious risk of altering, damaging,
or destroying information of other users or of preventing authorized use of the system.
a. The network administrator may take action to halt the current misuse, including stopping active programs. In cases of
suspected unauthorized use of an account, of unauthorized access, or where the network administrator cannot reasonably
identify the potential misuse or group of misuses, the network administrator may also examine the account and take other
action as appropriate.
b. The university administration shall have the responsibility to determine what other steps may be taken in accordance with
individual university policies. Other action may include examining all files (including e-mail), possible denial of future use,
and imposing conditions on reinstatement of use of computers. In addition, severe incidents of computer misuse should be
reported to the user’s supervisory authority and may lead to academic or administrative discipline.
Consequences
If a user suspects any violation of these policies, he or she should notify the Director of Enterprise Technology Services, a member of
the ET department or her/his supervisor. Violation of this policy may result in revocation of network access and could lead to
disciplinary action up to and including termination of employment without prior warning or referral to the campus Judicial Advisor.
Disclaimer
Given the current limitations for ensuring complete security of data, Schreiner University cannot guarantee absolute privacy of the
information stored on computers and in particular public timesharing and/or network accessible computers, though all reasonable
attempts to do so will be employed. The university disclaims any responsibility and/or guarantees for data, information, and materials
residing on non-Schreiner University systems or obtained by way of the Internet. The university will not be liable for loss of data,
damages, service interruptions, or failure to deliver services.
The Enterprise Technology department, in coordination with the university administration, is responsible for preserving the integrity of
the campus computing resources and for the implementation, revision, and enforcement of the Responsible Computing Policy. The
technical, cultural, and legal environment of Schreiner University as it relates to information technology use and security is constantly
changing. Feedback concerning this policy is welcome. Please contact any member of the IT department.
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CAMPUS MINISTRY – CAMPUS MINISTRY HOUSE
Campus Minister
Rev. Gini Norris-Lane
[email protected]
830-792-7284
While rooted in the Presbyterian (USA) tradition, Schreiner University in the spirit of Christian hospitality offers opportunities for
spiritual growth to persons of all faiths. Schreiner University seeks to provide opportunities for people to celebrate and grow in their
faith and knowledge through worship, service, fellowship and study.
The Campus Minister is an ordained minister who provides pastoral care, emergency counseling, and helps students find outside
assistance when needed. The Campus Minister works closely with a student campus ministry team providing chapel services, informal
Bible study, prayer groups, retreats, social activities, and service opportunities for the campus community.
Closely associated with Schreiner’s Campus Ministry is the Church Vocations Internship Program (CVIP). This academic course is
designed to help students prepare for a variety of professional ordained or lay ministry positions in congregations and church- related
settings. The CVIP program consists of course work, internship hours and co-curricular events designed to help students explore their
vocational calling while also providing opportunities for hands-on experience. For more information, call Judy Ferguson, Director of
CVIP, at 830-792-7287.
http://students.schreiner.edu/ministry/.
ACCOUNTING SERVICES – GUS SCHREINER COMPLEX (NEXT TO THE DINING HALL)
Terri Danz
[email protected]
830-792-7363
Students may visit the Financial Services Office to take care of financial obligations with the University and check their student
accounts. Students with proper identification may also cash checks for up to $100. Third party checks will not be accepted or cashed.
Financial Services hours are from 9:00 a.m. to 4:00 p.m., Monday through Friday. Students may also check their student accounts on
Schreiner One.
http://www.schreiner.edu/business/index.html
GREYSTONE AT SCHREINER
David Bailey
[email protected]
830-896-6530
The Greystone Preparatory School is an academy preparatory program designed for students reapplying for admission to the Naval,
Military, Air Force, Coast Guard and/or Merchant Marine academies. All Greystone students are enrolled as full-time students at
Schreiner and live on campus while participating in the program.
INTERCOLLEGIATE ATHLETICS
Director of Athletics
Ron Macosko
[email protected]
830-792-7482
Schreiner University provides opportunities for participation in a total of 13 varsity NCAA athletic programs as well as three
JV/Reserve sports. The Mountaineers compete as a member of the Southern Collegiate Athletic Conference (SCAC) in all varsity
sports and became a member of the prestigious conference in the summer of 2013. SU offers women’s varsity sports in golf, basketball,
tennis, soccer, cross country, softball and volleyball and men’s sports in golf, basketball, tennis, soccer, cross country and baseball. SU
has JV/Reserve teams in men’s basketball, men’s soccer, and baseball. Schedules for each team are posted on the SU Athletics website
(http://athletics.schreiner.edu) and Schreiner University students, faculty and staff are encouraged to attend any on-campus sporting
event at no cost.
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SECURITY SERVICES
Director of Security
Danny Flores
[email protected]
830-739-1111
UNIVERSITY ID CARDS
All students must have a University issued photo identification card. Cards and make-up photos are issued in the Campus Security
Office. Students must provide their University ID card as requested by University officials for identification and services. Replacement
cards are provided at a cost of $5.00.
LOST AND FOUND- SECURITY GUY GRIGGS
Individuals may check for lost items or turn in found items at the CCAC Information Desk. All items must be identified before pick-up
and will be disposed of at the end of each semester if unclaimed. Items such as cellphones, laptops, thumb drives, and other found
items will be accessed in an effort to locate the owner
MOTOR VEHICLE REGISTRATION
Each student who operates a motor vehicle on campus is required to register the vehicle and to comply with rules regarding designated
parking areas. A student must display a vehicle-parking sticker on the rear bumper or rear window on the left side of the vehicle.
Parking permits will be available during registration and in the Security Office to both residential and commuting students. All parking
permits from previous years must be removed. These regulations apply to motorcycle operators and mopeds as well as automobiles.
PARKING
Each student that chooses to have a vehicle on campus must register said vehicle with Campus Security. A parking permit will be
provided to each student when they register their vehicle. The first parking permit is provided at no cost. Additional permits will cost
$5.00 each. Designated parking lots have been identified with signage for Apartment residents, Resident students, Commuter students,
Apartment visitors, Visitors, and Staff parking. Campus Security will monitor parking lots Monday through Thursday from 7:30 a.m.
until 4:30 p.m. and on Friday 7:30 a.m. until 12:00 p.m. All Resident parking areas will be monitored 24 hours a day, seven days a
week. Campus Security will ticket all violators.
PARKING APPEALS
All appeals must be sent through Paws Portal within 7 business days. Appeals filed more than 7 calendar days after a
ticket was received will not be heard. Please follow these steps to submit appeal:
1.
2.
3.
4.
5.
6.
Log into your Schreiner One account
Click on the Campus Life tab
Click on the Paws Portal link
In Paws Portal, click on the Campus Links tab
On the dropdown, select Student Ticket Appeal
Complete form and submit
Your appeal will be assigned to the next available Judicial Board hearing. You may choose to be present at that hearing or
may choose to allow the board to decide the case based on the written appeal. The board meets every Friday at 2:00pm.
You will be notified in writing of the board’s decision within three business days of the hearing. All parking appeal
decisions of the Judicial Board are considered final.
For a complete list of parking rules and regulation please visit the Security web site at www.schreiner.edu/security/index.html.
PARKING DESIGNATIONS
PARKING BY PERMIT ONLY: Permits are available through the Office of the Vice President for Administration and Finance, located
in the Tom Murray Building.
Commuter Parking: Commuter Students will be restricted to park only in the parking lots designated for commuters. Parking lots are
as follows: Central lot, Hansen Fine Arts lot, Edington Center lot, North Parking Lot A and Moody Science lot.
Resident Parking: Residential students must park in their assigned areas. Otherwise, they will be ticketed.
Pecan Grove Apartment Parking: PG residents’ parking is located in the spaces surrounding the Pecan Grove apartment buildings.
Only one vehicle per student is allowed at Pecan Grove at any one time. PG residents may park in the blue parking spaces in the
Central Lot and the Welcome Center.
The Oaks Apartment Parking: Oaks residents may park in the spaces surrounding The Oaks apartment buildings. Only one vehicle
per student is allowed at The Oaks at any one time. Oaks residents may park in the blue parking spaces located in the Central Lot and
in the Welcome Center.
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Residence Halls Student Parking: Students living in Delaney, Faulkner, Flato, LA Schreiner or Trull will be restricted to parking in
their assigned residence parking lots. Residence Hall overflow parking is located in the tennis court lot adjacent to Trull Residence
Hall.
Parking Regulations
1. A parking permit does not guarantee a designated space. It does authorize parking in any of the designated parking lots authorized
by the type of issued permit to each student.
2. Drivers will refrain from parking in any manner that may obstruct the normal flow of traffic. It is a violation of these regulations
to park in the following places:
a. Any curb or sidewalk;
b. Beside a red curb or designated fire lane;
c. In front of a fire hydrant;
d. In any designated loading zone;
e. In any place that is marked “NO PARKING’ or ‘VISITOR PARKING’;
f. In any driveway entrance or exit;
g. In any area indicated as a crosswalk;
h. In any area not allowed by your designated permit.
3. Other traffic violations include but not limited to:
a. No parking permit or unregistered vehicle;
b. Parking permit improperly displayed;
c. Not properly parked in marked spaces or not parked between parallel lines;
d. Double parking;
e. Reckless driving;
f. Parking on lawns or fields;
g. Excessive noise emitted from automobile;
h. Failure to stop when instructed to do so by Schreiner University Security or university official.
4. All fines will be charged to the student’s account. Official academic transcripts will not be issued if a student has an unpaid fine.
5. Vehicles in violation of these rules may be towed away at the owner’s expense.
6. Excessive citations may lead to suspension of parking privileges.
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THE SCHREINER EXPERIENCE
Schreiner’s mission has long been “to prepare students for meaningful work and purposeful lives in a changing global society.”
Building on what the University has already done toward that goal, in Fall 2014 Schreiner introduces four new academic initiatives that
will increase even further the power and value of its undergraduate education.
MEANINGFUL WORK
Coordinator of Meaningful Work
David M. Reast
[email protected]
830-792-7451
Student employment provides a great opportunity to obtain a meaningful work experience and to earn money for tuition and/or living
expenses.
Work-Study
Students who qualify for the Schreiner University Work-Study Program through the Financial Aid Office are eligible to interview for
jobs on campus. Students who qualify for Federal Work-Study Program are eligible to interview for positions with local nonprofit
organizations, as well as jobs on campus. Students do not have to be need-based to qualify for the Work-Study Program, but positions
are limited. All students should be aware that the offer of Work-Study funds does not guarantee a job. Students must complete a WorkStudy job application and contact the supervisor(s) of their choice to arrange an interview. Once students have been offered a position,
they must attend a mandatory orientation session with the Career Development Department and the Human Resources Department
before they start working. Students who participate in the Work-Study Program become employees of Schreiner University and must
agree to abide by all policies and procedures detailed in the Work-Study Employee Handbook.
General Employment
Employment opportunities within the surrounding area are posted on the Career Development website and on the Job Board, which is
located in the Career Development Center.
http://students.schreiner.edu/career/meaningful-work/index.aspx
PURPOSEFUL LIVES
Coordinator of Purposeful Lives
Kelsey Penn
[email protected]
830-895-7106
Housed in Campus Ministry, the Office of Purposeful Lives and Volunteer Services seeks to serve both Schreiner University and local,
state, and global community members of all faiths and no faith.
The Purposeful Lives program endeavors to provide unique and intentional opportunities for students to develop academically,
professionally, and personally through service-learning. Service-learning is a teaching method through which students apply their
academic knowledge to serving a community partner. This creates a collaborative relationship between the classroom and the “real
world,” between the University and the community.
Volunteer Services provides Schreiner students, staff, and faculty with volunteer opportunities. These events include everything from
the National Day of Service and Todd’s Toy Drive to alternative breaks out of town and abroad. Volunteer Services acts as a central
point of contact for community partners in need of volunteer service or for member of the Schreiner community who want to get
involved with service.
http://students.schreiner.edu/ministry/purposeful-lives/index.aspx
CHANGING GLOBAL SOCIETY
Coordinator of Changing Global Society
Dr. Sonja Lind
[email protected]
830-792-7358
The purpose of Changing Global Society is to help students develop global perspective; that is, an understanding of the customs in and
relationships between societies and regions in the world. A global perspective allows one to see similarities across humanity as well as
the differences, and to recognize how societies, including our own, influence others.
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Travel and Study Abroad
There are multiple ways students can travel in the U.S. or abroad with Schreiner. For instance, students can attend a faculty-led trip,
engage in independent study abroad for a summer or semester, or enroll in a student exchange program
Global Perspective Certificate
Students can earn a Global Perspective Certificate showing that they are prepared for careers in which there is a global or cross-cultural
element. Students must complete four components in order to receive the certificate: 1) study abroad; 2) international and/or
multicultural engagement; 3) enrollment in one class that meets the Schreiner global perspective outcome; and 4) a capstone project of
the student's choosing
International and Multicultural Experiences
Students who are interested in continued exploring can experience international or multicultural customs, holidays, or other events on
campus. These experiences are hosted by Changing Global Society or other groups at least once a semester, and attending and hosting
these experiences will count towards students' Global Perspective Certificate. Past experiences have included Diwali, the Indian
festival of lights, and Día de los muertos, hosted by the Organization for Latino Engagement
http://www.schreiner.edu/academics/changing-global-society/index.aspx
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ACADEMIC POLICIES
If you have questions regarding your academic progress, program or advisor, contact the University Registrar, located in the Cailloux
Campus Activity Center (CCAC), 792-7357. [email protected]
ACADEMIC ADJUSTMENTS/AUXILIARY AIDS FOR STUDENTS WITH DISABILITIES
The mission statement of Schreiner University affirms the university’s long-standing commitment to serve a diverse community.
Included in this commitment are ongoing efforts to make the learning resources of the university accessible to students with disabilities.
In accordance with Section 504 of the Rehabilitation Act of 1973, Schreiner University provides academic adjustments/auxiliary aids
for students with physical/medical, learning, and psychological disabilities. Students desiring academic adjustments/auxiliary aids
should contact the Director of Learning Support Services/Section 504 Coordinator, Schreiner University, Kerrville, 78028. (Dr. Jude
Gallik, 830-792-7258, [email protected]). Requests will be considered on a case-by- case basis.
Students requesting academic adjustments/auxiliary aids will be required to submit their requests in writing and to provide current,
written documentation of the disability from a qualified professional. Only those requests which are supported by documentation and
which do not compromise academic requirements essential to the program of instruction will be approved. Documentation requirements
are:

Learning Disabilities: A psycho-educational or neuropsychological evaluation conducted by a licensed or certified psychologist,
educational diagnostician or other appropriate professional which includes complete (including all subtest scores) results of widely
accepted individually administered intelligence and achievement tests must be submitted. A clear statement indicating a diagnosis
of ‘learning disabled’ must be included. Test results must support the diagnosis consistent with recognized discrepancy models or
DSM-IV guidelines. An explanation of appropriate academic accommodations showing a clear relationship with the student’s
particular disability should be included.

Attention Deficit Disorders: An evaluation conducted by a physician or licensed psychologist who includes the questionnaires,
interviews and observations used to identify the ADD or ADHD must be submitted. A summary should include information
regarding the onset, longevity and severity of the symptoms, along with the functional limitations of the student and suggested
academic accommodations.

Psychological Disabilities: Recent documentation prepared by a licensed mental health professional detailing the current Axis
code diagnosis from the DSM-IV, the impact such condition will have on the student’s academic activities and suggested
academic accommodations must be submitted. Information regarding the onset, longevity and severity of the symptoms and a
medication history and current medication should be included.

Medical and Physical Disabilities: Current documentation of disabling medical and physical conditions and the resulting
functional limitations prepared by an appropriate professional must be submitted. Recommended academic accommodations
should be included. In the case of hearing impairments, an audiogram by a licensed audiologist showing evidence of a hearing loss
must be submitted.

Other Disabling Conditions: Students who have disabling conditions that do not fall in one of the above categories will be
considered on a case-by-case basis. Current documentation from a qualified professional providing a specific diagnosis and
detailed support for the diagnosis must be provided. Information regarding functional limitations of the conditions and suggestions
for academic accommodations should be included.
The Section 504 Coordinator, in consultation with appropriate professionals as necessary, to determine the appropriateness of the
request relative to the documentation, will review documentation. The Section 504 Coordinator will also determine, in consultation
with instructors and faculty as necessary, whether approving the request will compromise academic requirements essential to the
program of instruction.
Within 14 calendar days after both the written request and the required documentation have been received, the student will be notified
in writing whether the request has been granted, modified or denied. If the request for adjustments/auxiliary aids is modified or denied,
reasons for the modification or denial will be included in the written notification. If the request is denied due to non-supportive
documentation, the student will be so informed and will have the opportunity to submit additional information that supports the request.
Students whose requests for academic adjustments/auxiliary aids are modified or denied may appeal, within 14 calendar days of receipt
of notification, according to the grievance procedures outlined below. Requests received during extended semester breaks will be
considered as soon as possible after resumption of the academic term, and students will be notified within 14 calendar days after the
beginning of the next term whether the request has been approved.
Once the disability has been documented and eligibility for academic adjustments/auxiliary aids has been determined, the student will
be provided with a letter detailing the approved academic adjustments/auxiliary aids, which should be presented to instructors. If
academic adjustments/auxiliary aids have been approved, the Section 504 Coordinator will contact the student within 10 business days
after the academic adjustments/auxiliary aids have been implemented to determine their acceptability. If the academic
adjustments/auxiliary aids are unacceptable, the Section 504 Coordinator will work with the student to modify.
Complaint Procedures: The student may submit, in writing, a grievance complaint alleging any action prohibited by Section 504 to the
Vice President for Academic Affairs (VPAA) within 14 calendar days after the complainant becomes aware of the alleged violation.
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The grievance should be in letter form and should include information about the student’s attempts to work with the Section 504
Coordinator and a justification for approving the request.
Within 10 calendar days of receipt of the complaint, the VPAA will schedule a hearing to consider the grievance, which will be held
within 14 business days of receipt of the grievance. The VPAA will inform the student, in writing, of the date and time of the hearing
and of the right to have a representative of his/her choosing present at the hearing. The VPAA will appoint three faculty members, none
of who are current instructors or academic advisors for the student, as the hearing board. One of the members will be appointed by the
VPAA to serve as chair. Both the student and the Section 504 Coordinator will have the opportunity to present evidence at the hearing.
The hearing board may request additional evidence as necessary. Within 10 calendar days after the hearing and receipt of any additional
evidence, the Chair of the Hearing board will notify the student of the board’s decision regarding the complaint
The student will have 10 calendar days after receipt of the decision of the hearing board to appeal the board’s decision to the VPAA.
This appeal should be in writing and should explain why the requested relief should be granted. The VPAA will review the case and
make a decision, informing the student of the decision within 10 business days after receipt of the appeal. The decision of the VPAA
will be final.
ACADEMIC ADVISING
The Registrar assigns advisors. Once the first year is completed, students may be reassigned to a faculty advisor according to the major
or academic interest area declared by the student, if appropriate.
A Statement of Advisee Expectations
As an educational consumer at Schreiner University, students have a right to the best possible advising and counseling. The
university has an obligation to provide an advisor who will be interested in a student’s welfare throughout their academic career at
Schreiner. In the event that the advisor is not serving a student’s needs, he/she may request a change of advisor through the Registrar,
located in Cailloux Campus Activity Center.
Specifically, this means that the advisor should:

Establish and adhere to reasonable office hours;

Be knowledgeable of the different interests of both traditional and non-traditional students and adapt advising accordingly;

Understand all aspects of the university grading policy;

Be familiar with the variety of university degree offerings, to assist students in making career choices;

Know where to refer cases of special need (e.g., Tutoring, Financial Aid Assistance, Career Planning, Counseling Services)

Be aware of departmental major requirements;

Help plan a complete course of study, designed through personal interaction with each student, utilizing academic records and
career interests, as well as available information on the frequency of course offerings and possible scheduling conflicts;

Help rethink the course of study in the event that career interests change;

Refer to an appropriate place for improvement of study skills when necessary;

Relay information that he or she may have about available extracurricular activities that may enhance a student’s learning
experiences
A Statement of Advisor Expectations
Each member of the faculty at Schreiner University accepts the responsibility to be an informed and concerned advisor to students
assigned to him or her as advisees. Advising involves helping students move through a sequential process toward realistic, flexible
academic and professional goals.
In order to provide this involved service, the advisor has a right to expect that students should:

Consult with the advisor at least once per semester, more often, when necessary;

Make appointment for advising during posted office hours whenever possible;

notify advisor before the appointed time;

Openly discuss academic and career-related needs as they develop;

Be prepared for the appointment and bring appropriate materials;

Seek assistance with the decisions to be made rather than expect the advisor to make them;

Follow through with appropriate action after the advising session, or consult with the advisor if critical decisions cannot be
accomplished;

Seek additional counsel from appropriate other sources;

Participate in an evaluation of the quality of advising sessions so that the Schreiner University system for advising can
continuously grow in strength;

Seek reassignment to another advisor when appropriate.
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ACADEMIC CONDUCT
Schreiner University Code of Academic Conduct
The University recognizes honesty and integrity as essential elements of the academic function of the University. The following
regulations are promulgated in the interest of protecting the equity and validity of the University’s grades and degrees and to
assist students in developing standards and attitudes appropriate to academic life.
A. Basic Standards of Academic Conduct
All members of the academic community are responsible for promoting and maintaining a climate of academic integrity at
Schreiner University. It is the expectation of the community of scholars that students will act fairly and honestly at all times.
Examples of academic misconduct include, but may not be limited to:
1. Cheating. Using unauthorized notes, study aids, or information on an examination; altering a graded work after it has
been returned, then submitting the work for re-grading; allowing another person to do one’s work and submitting that
work under one’s own name; copying; submitting identical or similar papers for credit in more than one course without
prior, written permission from the course instructors.
2. Plagiarism. Submitting material that in part or whole is not entirely one’s own work without attributing those same
portions to their correct source. (Themes, essays, term papers, tests and other similar requirements must be the work of
the student submitting them. When direct quotations are used, they must be indicated, and when the ideas of another are
incorporated in the paper, they must be appropriately acknowledged. Faculty may elect to employ a plagiarism detection
service [such as Turnitin.com or other] to aid in compliance monitoring. Students should consult with professors about the
details of course requirements as to methods of documentation.)
3. Fabrication. Falsifying or inventing any information, data or citation; presenting data that were not gathered in
accordance with standard guidelines defining the appropriate methods for collecting or generating data and failing to
include an accurate account of the method by which the data were gathered or collected.
4. Obtaining an Unfair Advantage. (a) Stealing, reproducing, circulating or otherwise gaining access to examination
materials prior to the time authorized by the instructor; (b) stealing, destroying, defacing or concealing library materials
with the purpose of depriving others of their use; (c) unauthorized collaborating on an academic assignment; (d) retaining,
possessing, using or circulating previously given examination materials, where those materials clearly indicate that they
are to be returned to the instructor at the conclusion of the examination; (e) intentionally obstructing or interfering with
another student’s academic work; or (f) otherwise undertaking activity with the purpose of creating or obtaining an unfair
academic advantage over other students’ academic work.
5. Collusion. (a) Providing material, information, or other assistance to another person with knowledge that such aid could
be used in any of the violations stated above, or (b) providing false information in connection with any inquiry regarding
academic integrity. (Collusion is distinct from collaborative learning, which may be a valuable component of students’
scholarly development. Different levels of collaboration are acceptable in different courses and students are expected to
consult with their instructor if they are uncertain whether their cooperative activities are acceptable.)
6. Falsification of Records and Official Documents. Altering documents affecting academic records; forging signatures of
authorization or falsifying information on an official academic document, grade report, letter of permission, petition,
drop/add form, ID card, or any other official University document.
7. Unauthorized Access to Computerized Academic or Administrative Records or Systems. Viewing or altering computer
records, modifying computer programs or systems, releasing or dispensing information gained via unauthorized access, or
interfering with the use or availability of computer systems or information.
B. Responsibilities
Responsibility of Students
• The successful implementation of the Schreiner University Code of Academic Conduct depends on the students’
willingness to support its tenets. Students should:
• Be honest at all times.
• Treat others fairly.
• Take responsibility for their actions individually and as a group.
• Be a leader and a mentor to their peers.
• Create an atmosphere of academic integrity within the University community.
• Be proactive about knowing the rules of conduct and asking questions when aspects of the code, such as plagiarism or
collaboration, are unclear.
• Maintain confidentiality throughout the process.
C. Due Process
1.
Finding of Academic Misconduct
Sanctions may be levied on students who are found to be in violation of the Schreiner University Code of Academic Conduct.
If a faculty member concludes that an act of academic misconduct has occurred, he/she will report the finding, in writing and within
5 business days, to the student and to the VPAA.
2.
Appeal of Finding
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A student who has received a finding of misconduct letter from a faculty member may appeal the finding of misconduct, in writing
and within 10 business days, to the Dean of the School in which the reporting faculty member resides, who will immediately inform
the VPAA of the appeal. The Dean will then, in writing and within 5 business days, report to the student, the faculty member,
and the VPAA a decision on the finding of misconduct. If the Dean rules that the finding was in error, the allegation will be
dismissed, the sanction(s) will be removed, and the result will be recorded in the VPAA’s confidential files; otherwise, the
sanction(s) will stand. The Dean’s decision will be considered final.
3.
Additional Sanctions
Upon receipt of an initial report of academic misconduct from a faculty member, the VPAA will, within 5 business days, notify the
faculty member and the student, in writing, of receipt of the report. The VPAA will then wait a minimum of 10 but not more than
15 business days for the result of any student appeal. If there is no appeal or if the finding is upheld, the VPAA may, within 5
additional business days and in writing to the student, levy additional sanctions. These sanctions may include any of the following:
a. A defined period of probation, with or without the attachment of conditions
b. A recommendation to instructor for a grade of “F” in the course
c. Withdrawal of University funding
d. Dismissal from University sanctioned programs including, but not limited to, the Honors Program, the Schreiner
Teacher Education Program, athletics, sorority or fraternity membership, etc.
e. A defined period of suspension, with or without the attachment of conditions
f. Exclusion from the University
g. Notation on the official record
h. Revocation of an awarded degree
While any additional consequence(s) will be determined by the VPAA at his/her discretion, a first offense will usually result in
no additional sanction, a second offense will usually result in one or more of those listed a-d above, while a third or subsequent
offense will usually result in one or more of those listed e-h above. Second and subsequent offenses will become a part of the
student’s permanent record.
4.
Appeal of Additional Sanctions
A student who has received one or more sanctions for academic misconduct listed e-h above may appeal the sanction(s), in writing
and within 10 business days, to the Admission Committee. The Admission Committee will then, in writing and within 10 business
days, report to the student, the faculty member, and the VPAA a decision on the sanction(s). If the Admission Committee rules
that the sanction(s) is (are) inappropriate, they will impose an alternative sanction or sanctions that cannot be appealed;
otherwise, the sanction(s) will stand. The Admission Committee’s decision will be considered final.
ACADEMIC GOOD STANDING
To remain in academic good standing and avoid academic probation, a student must have the following minimum cumulative
grade point average on work at Schreiner University:
Note: This policy should be read in conjunction with the university’s policy on Satisfactory Academic Progress Standards of the
Schreiner University catalog. A student’s academic eligibility and financial aid eligibility are closely related. Both are measures
of satisfactory academic progress intended to encourage behavior, which leads to academic success.
Classification*
0 – 23 hours
24 – and above
Schreiner Cumulative Grade Point Average**
1.75 GPA
2.0 GPA
*Classification includes a total of all work at Schreiner University and all hours transferred and accepted for credit.
**Schreiner Cumulative Grade Point Average is the grade point average calculated on work completed at Schreiner University.
ACADEMIC PROBATION/SUSPENSION
A student who does not meet the minimum Schreiner cumulative grade point average will be placed on academic probation.
While on academic probation, a student will be allowed no unexcused absences. A student on academic probation should register
for no more than fifteen (15) academic hours. A student who remains on probation for a second long term may be academically
suspended at the end of that term. The University reserves the right to suspend any student whose term GPA falls below a 1.0 in a
semester regardless of probation status. Suspension remains effective for one long term. Within ten days of notification,
suspension may be appealed in writing to the Vice President for Academic Affairs. All appeals are reviewed by the University’s
admission committee. After a term of suspension, application for re-admission to the University may be made to the Office of
Admission.
A student on probation who earns a term GPA above 2.0 will remain academically eligible to enroll, though still on probation,
until the cumulative GPA is acceptable as defined in the scale above.
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WITHDRAWALS FROM UNIVERSITY
In order to officially withdraw from the University, a student must notify the Registrar’s office in writing. A written withdrawal
form in the office of the Registrar will be completed. A student may not withdraw from a term once the final exam period has
begun.
The university expects that each student will remain in academic good standing, that is: exhibit positive conduct, meet attendance
requirements specified for each course, and maintain a satisfactory fiscal relationship with the university. The university reserves the
right to suspend or require the withdrawal of a student who does not meet these standards or for whom separation is judged by the
university to be in the best interest of the student, other students, or the university.
Withdrawals become official as of the date the withdrawal form is initiated with the Registrar. For any students living on
campus, room and meal charges will be assessed as long as services are rendered. Withdrawal will be noted as a “W” on the
Official record.
Students contemplating withdrawing from the university during a term or not returning after a break should contact the Registrar.
In addition to discussing reasons for withdrawing, it is very important that the withdrawal policy be followed. Among other
things, severe financial problems can be avoided. Please refer to the Schreiner University Catalog for more information about
withdrawals.
Meal Plan Refund Policy
Before classes – 100 percent
First week – 100 percent (minus any points/declining balance dollars used)
Second week - 75 percent (minus any points/declining balance dollars used)
Third week - 50 percent (minus any points/declining balance dollars used)
Fourth week - 25 percent (minus any points/declining balance dollars used)
After fourth week – No refunds after 30 days.
FINANCIAL AID – GRIFFIN WELCOME CENTER
Dean of Enrolment Services
Toni Bryant
[email protected]
830-792-7217
Schreiner University’s goal is to support each student in such a way that maximum benefits can be awarded. To ensure this
occurs, it is essential for each student to take responsibility for knowing and meeting application deadlines, and for following up
with the Office of Financial Aid. Counselors are available 8 a.m. – 5 p.m. Monday – Friday.
http://www.schreiner.edu/financial_aid/
SATISFACTORY ACADEMIC PROGRESS STANDARDS
Federal regulations require that all student financial aid recipients make satisfactory academic progress toward achieving a certificate
or degree. Progress is measured by the student’s cumulative grade point average, credits earned in relation to those attempted and the
length of the academic program. This standard applies to ALL terms regardless of whether or not the student received financial aid.
Note: This policy should be read in conjunction with the university’s policy on Academic Good Standing and Academic Probation
/Suspension in the Schreiner University Catalog. A student’s academic eligibility and financial aid eligibility are closely related.
Progress will be measured at the end of each semester for degree seeking students and at the end of each semester or module for
students in certificate programs.
Progress Standards
Students must, at a minimum, satisfactorily complete 75% of all courses attempted and maintain a minimum cumulative grade
point average (GPA) as shown in the minimum GPA requirements table. Satisfactory grades consist of A, B, C and D.
Unsatisfactory grades are F, W, I, PR or any other grade that does not result in credits completed.
The status stages for Satisfactory Academic Progress are as follows:
Good Standing, Warning (1 semester only), Suspension, Appeal-if granted, becomes Probation (1 semester only).
Students on Warning or Probation will be placed in good standing if they complete their semester within the required guidelines.
If not, they will be placed on suspension.
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CUMULATIVE PROGRESS
Undergraduate Students: Students are expected to complete their degrees within 8 semesters when attending college full-time.
Students are also expected to maintain a minimum cumulative grade point average (GPA) as follows:
Minimum GPA Requirement
Completed Hours
Minimum GPA
1-23 Hours
1.75
24 and above
2.0
Students seeking a baccalaureate degree will be eligible to receive financial aid up to 150% of their program length or 180 hr.
attempted, whichever is less. Students who have 150 hr. attempted will be required to submit a recent, signed degree plan and a
letter of intent outlining their proposed enrollment and completion dates. No student will receive aid beyond 150% of the
program length. Withdrawals (W grades), which are recorded on the student’s permanent academic transcript, will be included as
credit hours attempted and will have an adverse effect on the student’s eligibility to meet the requirements of the credit
progression schedule for financial aid. Incomplete and Progress grades – Courses that are assigned an incomplete or progress
grade are included in the cumulative credits attempted. These cannot be used as credits earned in the progress standard until a
successful grade is assigned.
Repeated Courses – Repeated courses enable the student to achieve a higher cumulative GPA. However, repeating courses
adversely affects the student’s ability to meet the requirements of the credit progression schedule.
Vocational Nursing Students: Students enrolled in certificate programs have specific, set requirements to maintain financial aid
eligibility. Vocational Nursing Students are required to maintain 2.0 gpa while receiving financial aid in the program, and are
required to complete 100% of the classes in which they are enrolled. Maximum attempted hours is 70.
Transfer Students: Only credits officially accepted in transfer will be counted toward the maximum credits allowed. If the
student is required to take hours above the maximum number allowable as a result of transfer from another institution, the student
may submit a written appeal to the Office of Financial Aid requesting an extension if it exceeds the number of hours allowed by
Federal regulations and institutional policy.
Second Degree Students:
Only officially accepted credits which are specifically applied toward the student’s current
certification or degree program will be included in the maximum number allowed.
Graduate Students: Graduate students will be expected to meet the same minimum GPA and cumulative hours requirements as
undergraduate students. However, graduate students will only be eligible to receive aid for one semester beyond the number of
semesters it should be required to complete the program. For example, students in the Masters of Education program who have a
36 credit hour requirement are expected to complete a minimum of 12 credit hours per semester and will not be eligible for aid
beyond a 4th semester.
Part-time Students: These standards will be adjusted according to the hours enrolled. Cumulative GPA requirements are the
same as for full-time students.
Students Admitted on Academic Probation: Students admitted on academic probation will be eligible for financial aid for a
maximum of one semester. At the end of that semester, the student must have completed enough credit hours and obtained a high
enough GPA to be removed from financial aid warning status for financial aid to be continued.
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FINANCIAL AID WARNING
Students will be place on financial aid warning if they fail to meet either standard as outlined. At the warning stage, a letter will
be sent to the student stating the student’s financial aid status based on most recent grade submission for the prior academic term.
The letter to the student will clarify the situation and potential consequences. Students are asked to complete and return a form
with their email address and commitment to improving their academic progress. This form is mandatory and future aid
disbursements will be help up until this form is signed and returned. In addition, students may be required to attend success
workshops presented by the Student Success division as part of their progress plan.
FINANCIAL AID SUSPENSION
Students on financial aid warning who fail to meet the standards as outlined above will be ineligible for financial aid beginning
with the next semester of attendance.
Students will be automatically suspended from receiving financial aid, regardless of whether they have previously been placed on
financial aid warning, beginning with the next semester of attendance when one of the following occurs:
a) Student receives grades of “F” in all courses attempted in any Semester. In evaluating satisfactory progress, a grade of
“I” will be considered an “F.”
b) Student is academically suspended.
Students who pre-register for a subsequent semester before grades are evaluated and who use financial aid to pay tuition and fees
may owe a financial aid repayment if they do not maintain satisfactory academic progress and have been disqualified from
financial aid once grades are posted and reviewed.
A student who is disqualified from financial aid more than one time for failure to meet these standards must meet with a financial
aid counselor to discuss plans for re-establishing financial aid eligibility. Unless there are extenuating circumstances, a student in
this category should expect to enroll for at least 12 semester credits without financial aid and successfully pass all courses with a
minimum of a 2.00 GPA to be reconsidered for financial aid.
Suspension from financial aid does not prevent a student from enrolling without financial aid if he or she is otherwise eligible to
continue their enrollment. However, the student should be aware that the university’s policies for academic eligibility and
financial aid eligibility closely mirror one another, since both are measures of satisfactory academic progress intended to
encourage behavior which leads to academic success.
APPEALS TO REGAIN FINANCIAL AID ELIGIBILITY
Students who fail to meet these standards and have lost eligibility for financial aid may appeal this decision. Appeals must be in
writing and must be accompanied by appropriate supporting documents. Appeals should be submitted to the Office of
Financial Aid within 30 days of the student receiving notice of suspension. Reasons that may be acceptable for the appeal are:
•
Serious illness or accident on the part of the student;
•
Death, accident or serious illness in the immediate family;
•
Change in academic program;
•
Other extenuating circumstances.
The reasonableness of the student’s ability for improvement to meet the appropriate standards for the certificate or degree
program in which the student is enrolled will be taken into consideration.
Appeals will be reviewed by the Financial Aid Committee and will be approved, denied or approved for a probationary period
not to exceed one academic semester.
REGAINING FINANCIAL AID ELIGIBILITY
Students who failed to meet these standards and who choose to enroll without the benefit of financial aid may request a review of
their academic record after any term in which they are enrolled without the receipt of financial aid. If the standards are met,
eligibility is regained for subsequent terms of enrollment.
Students should consult with a financial aid counselor to determine what must be done to regain eligibility.
GRADING SYSTEM
Grade point averages are determined by dividing the total grade points earned by the number of semester hours of attempted
course work. A semester hour is the value of one class hour per week throughout a term.
4.0 grade point per semester hour
Excellent:
A3.0 grade point per semester hour
BGood:
2.0 grade point per semester hour
CAverage:
DPassing:
1.0 grade point per semester hour
0.0 grade point per semester hour
Failing:
FBecomes “U” or “F” unless work is completed within one term after the “I” is given.
IIncomplete:
PR - Work in Progress:
Becomes a “U” or “F” unless work is completed within 2 terms after the “PR” is given.
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SU-
Satisfactory
Unsatisfactory
W-
Withdrawn from class
A faculty member may change a student’s grade in order to correct an error in the grade assigned or to remove an “Incomplete”.
GRADE APPELLATE PROCEDURE
Initiating Appeal: Before the 12th class day of the next long term after the term in which the grade was given, if a student
believes that the final grade for any course does not reflect an accurate evaluation, the following steps must be followed:
1. The student should first confer in person with the instructor of the course to discern the evaluation process and the possibility
of miscalculation. Whenever possible, grievances should be resolved at this level. If no agreement is reached at this level, the
student should put the grievance in writing, along with the results of the meeting with the professor, and;
2. Submit the written grievance and the result of the meeting with the instructor to the Dean of the School in which the
instructor teaches. The Dean will discuss the matter with the instructor and student to see if the matter can be resolved to the
satisfaction of both parties. If no agreement is reached at this level the student may:
3. Make formal written appeal to the Registrar, with copies to the Instructor and Dean, and Vice President for Academic Affairs
notifying them of the intention to appeal and stating the reasons for requesting a grade change. The statement shall serve as the
basis for the discussion during the meeting of the Review Board. Appeals will be considered if there is evidence that the grade was
given in violation of the course syllabus or if it was arbitrary, capricious or discriminatory.
Review Board: Within ten days or as soon as practical after receiving the student’s formal appeal, the Registrar will convene a
Review Board, consisting of six members, appointed by the Vice President for Academic Affairs, one of whom shall be
designated as record keeper. Members shall be selected in the following manner:
• One member shall be Academic Dean, preferably of the School in which the instructor teaches, who shall serve as Chair of
the Review Board, acting as an impartial moderator without voting privileges.
• Whenever possible, two members shall be faculty in the same discipline as the instructor; otherwise, they shall be members of
the same School.
• Two shall be faculty from a School different from that in which the instructor teaches.
• Another member shall be an officer of the Student Senate, preferably the President. In cases where the officer was enrolled in
the same class, another member shall be appointed to take the officer’s place.
Meeting: The Review Board shall meet only once to consider the appeal. At that time, the Review Board will review the
documents presented, interview the parties concerned and other deemed necessary. The appellant will be invited to present
reasons for requesting the grade change and the instructor will be invited to present reasons for sustaining the grade. Both
appellant and instructor may ask witnesses to be available to substantiate their statements. The Board may then discuss the
matter with the appellant and the instructor, both of whom may be present at all times during the presentations and discussion.
Voting: After the discussion, both the appellant and the instructor will absent themselves and the Board will deliberate and vote by
secret ballot without abstention either that the grade shall be changed by the instructor in consideration of the evidence, or that the
grade shall be sustained. If the vote is to change the grade, the Vice President for Academic Affairs, on behalf of Schreiner
University, shall raise or lower it as recommended by the Board. If the vote is to sustain, the grade shall remain as it is. In either
case, the decision of the Review Board is final and binding upon both the appellant and the instructor. Records of the meeting
and the vote will be filed with the Vice President for Academic Affairs.
Notification: After receiving report of the Board’s decision, the Vice President for Academic Affairs will notify the faculty
member and student of the decision.
GRADUATE STUDENTS
Policies and procedures included within the Handbook apply to all enrolled students, including graduate students.
TRANSCRIPT INFORMATION - CAILLOUX CAMPUS ACTIVITY CENTER
830-792-7356
The forms to request a transcript are in the Registrar’s office and are to be filled out, paid for, and returned to Registrar’s office.
Processing of transcripts takes 48 hours.
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HONOR ROLLS
Students who qualify for the President’s List must have been enrolled in at least 12 credits, passed all courses, and earned a
minimum semester GPA of 3.75. To qualify for the Dean’s List, a student must have passed all courses for the semester of full- time
enrollment with a 3.50 GPA.
PRIVACY RIGHTS (FERPA)
FERPA (Family Educational Rights and Privacy Act) also known as the Buckley Amendment was passed by Congress in 1974. All
institutions that receive federal financial aid are required to comply with the FERPA laws. FERPA grants all enrolled college
students the following four specific rights.
1.
2.
3.
4.
The right to inspect and review the student's educational records
How does a student do this: A student should submit to the registrar, dean, head of the academic department, or other
appropriate official, a written request that identifies the record(s) that the student wishes to inspect. The University official
will make arrangements for access and notify the student of the time and place where the records may be inspected. If the
records are not maintained by the University official to whom the request was submitted, that official shall advise the
student of the correct official to whom the request should be addressed. The right to inspect does not entitle the student to
have copies of their records, only to view them. Individuals must come to campus to do so. Special arrangements can be
made if the distance is not commutable.
The right to request the amendment of the student’s educational records that the student believes is inaccurate,
misleading, or otherwise in violation of the student's privacy rights under FERPA.
How does a student do this: A student who wishes to ask the University to amend a record should write the University
official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it
should be changed. If the University decides not to amend the record as requested, the University will notify the student in
writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information
regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to withhold the disclosure of a student’s educational records except for legitimate educational interests.
How does a student do this: All student educational records are kept confidential and cannot be released without the
student’s consent except for directory information. Students may however request that directory information also be kept
confidential. To do so a student must submit a written request to the Office of the Registrar.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to
comply with the requirements of FERPA.
How does a student do this:
Complaints can be sent to:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Directory Information vs. Non-Directory Information
A student’s information may be considered directory information or non-directory information. Information that is considered
directory information may be released without the student’s permission, at the discretion of the University, unless the student has
specifically submitted a request in writing to the Office of the Registrar requesting that all directory information be kept confidential.
If a student requests that all directory information be kept confidential the University cannot release information to anyone, even a
prospective employer. This level of confidentiality will remain in place even after the student withdraws or graduates and cannot be
removed unless the student submits a request in writing to have it removed.
Schreiner University Directory Information
Under FERPA, every institution must determine what information will be considered directory information. At Schreiner University,
the following information is considered directory information and may be released at the discretion of the University:
 student’s name
 address (any on file)
 telephone listing (any on file)
 e-mail address (any on file)
 date and place of birth
 major field of study
 participation in recognized activities and sports
 photos or videos
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




information on height and weight of athletic team members
dates of attendance
degrees and awards received
most recent previous educational institution attended
and high school attended
All other educational records are not categorized as directory information and cannot be released to anyone but the student without
the student’s consent on file (with the exception of legitimate school officials and the other exceptions noted below). Students can
provide consent to permit specific individuals (parents, guardians) to access to their records by completing the FERPA
Authorization.
Students can access the FERPA Authorization Form through the Registrar’s office. For each individual to whom a student would
like to give FERPA Authorization, the following information must be provided: Full Name, Relationship to the student, and Scope
of Access.
Who is considered a legitimate school official
The University can disclose a student’s educational records without a student's prior written consent under the FERPA exception for
disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an
administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health
staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University
employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student
serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his
or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her
professional responsibilities for the University.
Who can the information be released to besides a legitimate school official?
In certain instances student information may be released outside of the institution without the student’s consent, examples are as
follows:
 In compliance with any needs resulting from audits, compliance, program reviews or accreditation by any federal or state
agency as well as any independent organization or body responsible for related oversight.
 To comply with a judicial order or a lawfully issued subpoena.
 To organizations conducting certain studies for or on behalf of the University.
 To appropriate parties in a health or safety emergency.
 To parents of an eligible student who is claimed as a dependent for income tax purposes. In this case, the parent must
provide an IRS Tax transcript each time the parent requests this information if a FERPA authorization for this parent is not
on file. The IRS tax transcript must be submitted directly to the office which holds the records in question along with a
written request to access the specified student’s records. The tax transcript will be required even if the transcript is already
on file with the University for financial aid purposes.
What records are considered educational records?
Any type of record containing information directly relating to a student and maintained by an educational institution, or a party
acting on behalf of an institution, qualifies as an educational record.
Examples of an Educational Record include:
 Biographical information
 Grades, test scores and evaluations
 Course work including papers and exams
 Class schedules or rosters
 Disciplinary records
 Billing and financial aid records
 Admission records
 Internship program records
What types of records are not considered educational records?
Certain records are not protected under FERPA as such as:
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



Faculty, advisor or administrators notes which are used as a memory aid as long as they are not shared with others or put
into a student’s file. These are considered sole possession records.
Campus Security Records
Records made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or
paraprofessional if the records are used only for treatment of a student and made available only to those persons providing
the treatment.
Alumni records which contain information about a student after he or she is no longer in attendance at the University and
which do not relate to the person as a student.
Authorizing others to access records
As noted above, a student may authorize a parent/guardian or other eligible person to have access to their records or discuss
educational records with Schreiner University faculty, staff or administrators. The student should complete the FERPA
Authorization Form, through the Registrar’s Office.
The following information must be entered by the student to accord access to his/her educational records to a parent/guardian/other:
 The name of the person and that person’s relationship to the student;
 The scope of access being granted to the designated person; options include all records, just academic records, just
financial records, just billing records, both financial aid and billing records.
If the authorized individual is meeting with a school official in person, he/she can provide a valid form of ID to verify his/her
identity. If the individual inquiring about a student’s records is doing so by phone, he/she will need to verify their identity before the
information can be released. Authorization to access records does not entitle the authorized party to obtain copies of records or
document, nor does it grant online access to the student’s records. . Primarily the purpose of the authorization is to enable the
authorized third party to discuss matters pertaining to academic, billing or financial matters.
Once a student is no longer enrolled
If a student’s enrollment at Schreiner University lapses, either due to withdrawal, graduation, dismissal or any other reason, the
information provided on the FERPA Authorization Form is no longer valid. In most cases after enrollment ceases records are only
discussed with the former student but the student may authorize his/her representatives to discuss matters on his/her behalf,
especially pertaining to payments.
UNIVERSITY EXCUSED ABSENCES
A student's participation in the work of a course is a precondition for receiving credit for the course. Students are expected to attend
punctually all lecture and laboratory sessions and field experiences and to participate in course assignments and activities as
described in the course syllabus.
Each instructor shall determine the class attendance policy for each of his or her courses as long as the instructor's policy does not
conflict with university policy. The instructor's attendance policy is typically provided to the class on a syllabus and distributed at
the first class meeting. In some cases class attendance may be a criterion in determining a student's final grade.
Students should consult with their instructors about all class absences. It is the responsibility of the student to notify the instructor
immediately about class absences, to provide appropriate documentation for an absence, and discuss any missed class time, tests, or
assignments. Except in the case of university excused absences, it is the decision of the instructor to excuse an absence or to allow
for any additional time to make up missed tests or assignments. Excused absences should not lower a student's course grade,
provided that the student, in a manner determined by the instructor, is able to make up the work that has been missed and is
maintaining satisfactory progress in the course.
A student who receives medical care due to injury or illness from a licensed medical provider may take his or her instructor a note
from that provider indicating that the student was too ill or injured to attend class, and listing the date(s) for which the student was
unable to attend. The instructor may choose to accept these notes as evidence of excused absences and may choose not to.
Only the Dean of Students in conjunction with the Registrar may authorize a university-excused absence.
University-excused absences may be granted in the following situations:
1. Student participation in authorized activities as an official representative of the university (i.e. athletic events, delegate to
regional or national meetings or conferences, participation in university-sponsored performances).
2. Medically verified need to miss class.
3. Participation in other activities deemed by the Dean of Students to warrant an excused absence, such as required military
training.
4. An extreme personal emergency about which the student is unable to speak directly to the instructor.
5. The death of an immediate family member (such as parent, sibling, spouse or child).
6. Student participation in religious holidays.
It is the student's responsibility to obtain verification of a university-excused absence by contacting the Dean of Students. Requests
for university-excused absences should be submitted, whenever possible, to the Dean of Students at least a week prior to the
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scheduled absence. Requests submitted after the fact will be disapproved unless circumstances made prior approval impossible.
Instructors are expected to honor valid university excused absences and to provide reasonable and equitable means for students to
make up work missed as a result of those absences. Students who anticipate missing 10% or more of class meeting time as a result of
university-excused absences are required to receive approval from the instructor at the beginning of the semester. Student
experiences that cannot be made up should be discussed at the onset of the course to ensure that continued enrollment is feasible
while there is still the opportunity to drop the course within the schedule change period. A student who believes that he or she has
been treated unfairly concerning absences or has been misinformed by the instructor regarding that instructor's absence policy shall
have the right to appeal. The appeal shall be in writing to the instructor's dean, and in the event the resolution is not satisfactory, the
final decision rests with the Provost/Vice President for Academic Affairs.
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ACADEMIC CALENDAR 2016-2017
FALL TERM 2016
August 16-18, Tues.-Thurs.
August 18, Thursday
August 18-23, Thurs.-Tues.
August 24, Wednesday
August 26, Friday
August 29, Monday
August 30, Tuesday
September 1, Thursday
September 5, Monday
September 9, Friday
September 22, Thursday
September 30, Friday
September 30, Friday
September 30, Friday
October 10-11, Mon.-Tues.
October 13, Thursday
October 14, Friday
October 24, Monday
October 27, Thurs.
October 31-November 18
November 11, Friday
November 23-25 Wed.-Sun.
December 9, Friday Final examinations
December 12-14, Mon.-Wed.
December 14, Wednesday
December 14, Wednesday
December 16, Friday
SPRING TERM 2017
January 2, Monday
January 9, Monday
January 16, Monday
January 17, Tuesday
January 18, Wednesday
January 24, Tuesday
January 26, Thurs.
February 3, Friday
February 16, Thurs.
February 17, Friday
February 17, Friday
February 17, Friday
February 17, Friday
February 24, Friday
March 6, Mon.
March 9, Thursday
March 13-17, Mon.-Fri.
March 30, Thurs.
April 3-21
April 21, Friday
April 7, Friday
April 14-16, Fri. - Sun
April 25, Tuesday
May 5, Friday
May 8-11, Mon.-Thurs.
May 13, Sat. 10:00 am
May 13, Sat. 1:30 pm
May 13, Saturday
Faculty In-Service
Late registration
New student orientation/late registration
Classes begin
Convocation
MBA, RN-BSN Session I classes begin
Last day to add courses and change sections
Last day to drop a course without a grade
Labor Day Holiday
Fall senior thesis first draft due
4-week grades due
Fall senior thesis second draft due
Spring senior thesis committee formed
Application for admission to Teacher Education
Fall Break
Mid-term grades due
MBA, RN-BSN Session I term ends
MBA, RN-BSN Session II classes begin
Last day to drop a course
Early registration
Fall senior thesis final draft due
Thanksgiving Holiday
Final examinations
Graduate and Undergraduate term ends
Vocational Nursing graduation
MBA, RN-BSN Session II term ends
Vocational Nursing classes begin
MBA, RN-BSN Session III classes begin
Martin Luther King Holiday
New undergraduate student orientation/registration
Undergraduate classes begin
Last day to add courses and change sections
Last day to drop a course without a grade
Spring senior thesis first draft due
4-week grades due
Application for admission to Teacher Education
Application for admission to Student Teaching
Spring senior thesis second draft due
Fall senior thesis committee formed
MBA, RN-BSN Session III term ends
MBA, RN-BSN Session IV classes begin
Mid-term grades due
Spring Break
1pm Last day to drop a course
Early registration
MBA, RN-BSN Session IV term ends
Spring senior thesis final draft due
Easter Holiday
Student Academic Achievement Showcase
Last day of classes
Final examinations
Baccalaureate Service
Commencement
Graduate and Undergraduate term ends
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