How to enter Test Records into the FA Record PowerSchool ...

How to enter Test Records into the FA Record PowerSchool (Rev’d 1/15/13)
ALL ASSESSMENTS (OGT, OAA, KRAL, etc.) get entered on the “FA” Tab in State/Province-OH tab. This record will hold
ALL student state-mandated test records (OGT, OAA, OTELA, etc).
FROM HERE ON IN … do NOT enter test records in the Tests tab! (Historical records will remain here)
To enter a test record, go to State/Province-OH for student, then choose the FA Tab.
To modify a record, click on the blue Test link for the subject that you want to modify.
To enter a test record, click on
and choose the correct test from the drop-down box.
This will bring you to the testing screen shown below. Enter the test information…see sample screens next page. If
you need to enter another subject score for the same student, click “Save & Continue”. If you are through entering
scores for the student, click “Save & Exit”.
Pick correct grade from drop-down
S:\Secretary Handbook\Sec 01 PowerSchool\Student Specific\Assessments - Entering Test Scores 011513.doc
How to enter Test Records into the FA Record PowerSchool (Rev’d 1/15/13)
OGT and OAA Test get entered in the same manner using the same coding. Two Standard Test screen prints are on this
page. The next page shows how to correctly enter an Alternate Assessment test record.
Sample Test Entry (Test Date Oct 2011)
Standard Test Type w/IEP Accommodations
Sample Test Entry (Test Date March 2012)
Standard Test Type – Student Did NOT Test
NOTES:
1. Each subject area will be a new record under “Assessment Area”
2. Notice two grade locations….Test Grade Level (always use 10 for OGT testing) and appropriate grade level for
OAA Testing.
3. Test Date format is important. Some examples; for March 2012 test use 201203
for October 2010 test use 201010
for July 2011 test use 201107
4. Score Not Reported is used for “Waiver” Reason (see second sample above)
5. Score used is ALWAYS the Scaled Score for Standard testing and
ALWAYS the Raw Score for Alternate Assessment
S:\Secretary Handbook\Sec 01 PowerSchool\Student Specific\Assessments - Entering Test Scores 011513.doc
How to enter Test Records into the FA Record PowerSchool (Rev’d 1/15/13)
Alternate Assessment Test Type
Sample Test Entry (Test Date March 2012)
** NOTE…..VERY IMPORTANT **
“Type of Accommodation” for Alternate Assessments
is ALWAYS “NO”
Use Raw Score
*** IMPORTANT LAST STEP ***
IF the student has a PASSING score, please enter the date that the
student passed that subject in the custom screens under:
Information / Custom Screens / W-E Testing Custom Testing
Please use date format:
3/1/2012
When through, click Submit
(PLEASE NOTE: This custom screen is where the student transcript pulls the OGT Passing Date)
S:\Secretary Handbook\Sec 01 PowerSchool\Student Specific\Assessments - Entering Test Scores 011513.doc