2014 IFC Spring Recruitment
Transcription
2014 IFC Spring Recruitment
IFC Spring Recruitment Manual 2014 This manual is distributed by the University of the Pacific Interfraternity Council, in conjunction with the Housing and Greek Life Office. Experience Tradition University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL TABLE OF CONTENTS Contact Information 3 Introduction 4 Recruitment Calendar 5 Explanation of Terms/Policies 6 Recruitment Monitoring Group 8 Emergency Management 9 IFC Recruitment Policy 10 Chapter Event Policy 11 Bid Distribution 12 2 University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL CONTACT INFORMATION IFC VP of Recruitment Nick Sireci 408-621-2307 n_sireci@u_pacific.edu IFC President Jordan Dangerfield 831-402-8595 [email protected] Housing and Greek Life Office Assistant Director of Greek Life: Leanna Neves-Bogetti 209-535-6352 [email protected] IFC Advisor DJ Mahoney 845-325-1486 [email protected] EMERGENCY CONTACTS Public Safety Emergency: 209-946-3911 Non-Emergency: 209-946-2537 RD on Duty 209-401-9854 3 University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL INTRODUCTION University of the Pacific Interfraternity Council’s Spring 2014 Recruitment Manual has been designed to help fraternity leaders better understand the policies and procedures of Fall Recruitment. In addition to detailed explanations of each policy, this guide also includes other valuable materials to make the explanation of the policies as thorough as possible. It is extremely important that the Interfraternity Council positions itself as a thorough and effective enforcement body for our policies. Therefore, all fraternities are required to abide by every provision of the Recruitment Policy and Chapter Event Policy or suffer any consequences. The policies outlined are designed to promote a safe, healthy and enjoyable recruitment environment for all groups involved. As always, if you have any questions regarding this manual or recruitment in general you should contact any of the leaders of the IFC Executive Council. Being informed will help make sure that the Spring 2014 Recruitment is a success for every fraternity and our system as a whole. 4 University of the Pacific INTERFRATERNITY COUNCIL SUNDAY Spring 2014 RECRUITMENT MANUAL MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Chapters Table Chapters Table Chapters Table IFC Tables IFC Tables Houses Closed Houses Open 11 AM – 11 PM Houses Open 11 AM – 11 PM Houses Open 11 AM – 11 PM Houses Open 11 AM – 11 PM Houses Open 11 AM – 11 PM 19 20 21 22 23 24 25 Houses Closed MLK Day - No Class House Tours 5:30 PM UC Ballroom Chapters’ Recruitment 11 AM – 11 PM Chapters’ Recruitment 11 AM – 11 PM Chapters’ Recruitment 11 AM – 11 PM Houses Closed Houses Closed 11:00pm Curfew 26 27 28 29 30 31 1 Houses Closed Chapters’ Recruitment 11 AM – 11 PM Sigma Chi Formal Dinner Theta Chi Formal Dinner Pike Formal Dinner Beta Formal Dinner Bid Day 11 PM Recruitment Ends Bid list due to Leanna Bids can begin being extended starting at 8 AM 2 3 Please remember that alcohol and drugs are NOT permitted during Formal Recruitment A list of new members due by 5:00 PM to Leanna, the Assistant Director of Greek Life IFC Vice President of Recruitment: Nick Sireci, 408-621-2307 IFC President: Jordan Dangerfield, 831-402-8595 For more information on IFC Recruitment Policies visit www.pacific.edu/GreekLife 5 University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL EXPLANATION OF TERMS AND POLICIES IFC Recruitment is the period from January 13 through January 31, 2014. January 13 through January 17 is IFC Week, during which IFC will table and promote all IFC chapters. This week is intended to give chapters time to prepare and promote their recruitment events the following weeks. During this week, houses are open from 11 AM to 11 PM to invite recruits over. All though houses are open during this time, this should not be the primary time for recruitment and no recruitment events should take place. Individual chapter events start on Tuesday, January 22. During these periods, fraternities are bound by the Interfraternity Council Recruitment Policy (see pg. 10). This period is explicitly alcohol free, in accordance with the Interfraternity Council’s policies and the Recruitment guidelines set by every fraternity’s National Headquarters. In addition, all fraternities must meet the requirements stated within the Recruitment Policy and the Housing and Greek Life Event Policy, including event monitors, guest lists, etc. The Interfraternity Council will oversee a Recruitment Monitoring Group that will inspect fraternity recruitment activity throughout this period and make reports to the Council. Failure to adhere to any of these policies during the IFC Recruitment period will result in a referral to the Greek Judicial Board. Chapter Event Enforcement Period includes any dates that fall outside the IFC Recruitment Period. During this time, fraternities are required to strictly adhere to the Housing and Greek Life Event Policy. Due to the increased likelihood of fraternity events during the first few days of the semester, the Interfraternity Council reserves the right to monitor activity as necessary. Failure to adhere to any of these policies will result in a referral to the Greek Judicial Board. 6 University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL RECRUITMENT MONITORING GROUP In order to ensure that every fraternity is adhering to the recruitment policies this spring, a Recruitment Monitoring Group (RMG) will make reports to the Interfraternity Council. This group is comprised of members of the IFC Executive Council and not limited to IFC Advisors and Greek Life Residence Directors. This group may visit all fraternity functions on the nights during IFC Recruitment, and as deemed necessary during the first few days of the semester. In the case of a violation, a report will be filled out for the fraternity, signed by a member of the RMG. The following morning, the Interfraternity Council President, Vice President of Recruitment, and IFC Advisors will review all reports collectively to determine the appropriate course of action for any recorded violations. All violations regarding alcohol or drugs during IFC Recruitment will be brought before the Assistant Director of Greek Life. All other violations will be brought before the Greek Judicial Board as decided by the officers listed above. Furthermore, reports filed by the Recruitment Monitoring Group that witnessed the violations will be presented as evidence. It is important to reiterate that the Recruitment Monitoring Group will be inspecting the entire event, not just the outside of the event. Fraternities that refuse entry of the Group will be assumed in violation of the Interfraternity Council Recruitment Policy. Fraternities are also expected to be consistent with the events described on their recruitment calendars, especially the location and time of the event. 7 University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL EMERGENCY MANAGEMENT It is an unfortunate reality that emergency situations strike the fraternity system every semester. Although the specifics of these events vary from incident to incident, a large portion has traditionally involved alcohol, violence, sexual assault and injury. Prevention is the first and best measure to take to avoid these scenarios. The requirements of guest lists, event monitors, and alcohol provisions are instituted to protect recruits, brothers, other guests and the fraternity as a whole. In addition, proper fire safety precautions are of the utmost importance. However, if an emergency situation does present itself, there are some important points to remember. 1) Seek assistance. No matter the perceived consequences it is always the best course of action to contact Public Safety or dial 911 in the case of an emergency and involve medical, police and fire personnel. The risk of injury or death far outweighs any consequences of the actions leading up to the incident. Furthermore, fraternities that act responsibly and seek assistance in an emergency situation will have this fact taken into consideration if the Greek Judicial Board or the University deems any further action necessary. The Interfraternity Council holds the value of human life of the highest concern in any situation. 2) Contact the Council. In order for the Interfraternity Council to assist a fraternity during or following an emergency situation, the leadership within the chapter must contact the Council immediately. Failure to do so will be interpreted as an attempt to hide the event from the Council and will further magnify the consequences. 8 University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL 3) Designate a responsible person. On any given night, there should be one person in control and responsible for the fraternity. In most cases, this is the Chapter President or another executive position. This person should be ready and able to (i) contact the authorities (ii) speak with emergency personnel and the Policy & Fire Departments (iii) handle other less threatening situations (iv) monitor the event, specifically the entrances/exits (v) take legal responsibility for the fraternity. These are by no means easy tasks, but having a single person in charge is an important aspect of good event management. 4) Don’t allow intoxicated people to enter your event. Regardless of the time during the semester, your fraternity accepts legal responsibility for all people on its property. Oftentimes, blame regarding alcohol overconsumption is placed on fraternities, even though the person was served alcohol at a different location. Turn noticeably intoxicated people away, if you need assistance, call public safety or the RD on Duty (see contacts on pg. 3). Event monitors are a great resource for protecting your fraternity from these kinds of incidents. Also, they can later attest to the fact that responsible measures were taken for a person, even though they were not a guest at your event. 9 University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL IFC RECRUITMENT POLICY Recruit Responsibilities “A Recruit” is a potential new member defined as any University of the Pacific student who satisfies all of the Recruitment requirements. Recruits must not possess alcohol at any recruitment functions even if they are of legal drinking age. Recruit Eligibility Requirements Attendance at Formal and Informal Recruitment functions, bid acceptance, and fraternity membership is strictly limited to full-time (12 credit hours) Pacific students. All recruits should have attained at least a prior semester or cumulative 2.50 GPA in college course work previously attempted. If it is discovered that a recruit has signed a Bid and Grade Card Release Form and he does not have at least the required 2.5 GPA, then that new member is automatically disassociated. The Bid and Grade Card Release Form is online and can be found here: https://orgsync.com/29739/forms/94539 IFC Chapter Responsibilities Chapters are responsible for keeping alcohol and illegal drugs out of their recruitment events and off their property. This is a policy enforced by national organizations, the IFC and the University. Women, including Sweethearts and Dream girls, are not allowed at any recruitment event. Recruits are permitted in chapter facilities from 11AM to 11 PM. Women are permitted in chapter facilities from 11 PM to 11 AM. Chapters must comply with the Event Approval Process for all recruitment events. IFC Support IFC will supply a compiled database in Excel file format for each fraternity of all the men registered for recruitment. 10 University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL IFC will supply a list of the number of men affiliating after recruitment for each chapter and for the overall fraternity community, to be posted on the web. IFC Enforcement of Recruitment Policies IFC may send the recruitment monitoring group to any recruitment events during recruitment to ensure there are no violations. All violations will be turned over to the Greek Judicial Board. Chapter presidents will be notified immediately of any violations. Results of the Judicial Board will be addressed to the Fraternity after the hearing. Anonymous violations of the recruitment policy may be reported by calling the Housing and Greek Life Office at 209-946-3004. IFC Event Approval Process Calendars must include contact information, date, time and location of all Recruitment Events. Chapters may hold recruitment events during the IFC approved times detailed on the IFC Recruitment Calendar. All IFC member fraternities must submit a complete list of Formal Recruitment events, with dates, times, and location by Wednesday January 15, 2014. All Formal and Informal Recruitment functions must be held in accordance with each fraternity’s respective risk management policy. No fraternity members shall talk negatively about or commit any discriminating actions toward other fraternities, in any matter whatsoever, at any time with a recruit. At least one recruitment monitor may stop by any on or off campus recruitment events. If monitors are not let into events in a timely manner, failure to comply will result in a judicial hearing. Recruits Recruits may not attend any fraternity parties involving alcohol from the beginning of recruitment until the end of recruitment process. 11 University of the Pacific INTERFRATERNITY COUNCIL Spring 2014 RECRUITMENT MANUAL Once a Bid is accepted, it is binding any may not be change for 30 days from bid day. If a recruit commits a recruitment infraction, he may be released from recruitment. Bid Distribution Bids can begin being extended starting 8:00 AM Saturday, February 1, 2014. Each chapter must send the Assistant Director of Greek Life a list of new members who have accepted their bids by 5 PM Monday, February 2, 2014. Violations and Penalties All University of the Pacific Interfraternity Council Recruitment Guidelines shall bind alumnae and any person specially affiliated with an individual fraternity at Pacific. Violations of Recruitment Guidelines or of IFC Constitution by any member will result in an IFC judicial investigation and potential hearing and also may result in judicial hearing if any Pacific regulations are broken. Violations of Recruitment Guidelines by recruits may make him ineligible to be pledged by a fraternity at University of the Pacific until the following semester Any violations of the University of the Pacific Code of Conduct, policies, or regulations will automatically result in a Judicial Board hearing. If a chapter is having an off campus “party” and recruits attend, there can be a fine of $100 per every recruit present. 12