2015 Vendor Packet and Registration Form
Transcription
2015 Vendor Packet and Registration Form
We invite you to exhibit at the XXI Annual Oregon Onsite Wastewater Conference and Tradeshow. The conference is being held on Friday, January 30th and Saturday, January 31st, 2015 in Portland, Oregon at the Red Lion on the River – Super Bowl Weekend! The O2WA conference offers an excellent opportunity for any interested party to gain access to the active wastewater professional. Persons, companies and publications should consider exhibiting, sponsoring, and/or donating auction and raffle prizes. We are approved to provide classes for the CCB, DEQ and OHLA certification and licensing programs. ABOUT THE CONFERENCE – An educational conference expecting to exceed 250 onsite wastewater professionals, comprised of in the industry including local public health officials, engineers, consultants, installation contractors, septic pumpers, and others interested in onsite wastewater management. They will learn about the latest in onsite wastewater industry issues and approaches to onsite wastewater management. X LOCATION – Red Lion on the River 909 N Hayden Island Dr, Portland, OR 97217 O KICKOFF – January 29th Set Up, January 30th All Day Session and Dinner/Auction, January 31st All Day Session X ADDITIONAL NETWORKING ACTIVITIES – There will be the annual Equipment Rodeo and themed reception in the exhibit area and tailgate (reception) and banquet with annual auction. O AUCTION/RAFFLE DONATION OF ITEMS, PACKAGES, BASKETS OR GIFT CERTIFICATES –Your donation will support the scholarship program. The purpose of the program is to (1) promote education in the environmental sciences or other related academic pursuits that apply to the field of onsite wastewater treatment, and (2) promote the education of members and their direct relatives in any field of higher education. Our goal is to give out $6,000.00 in scholarships during the scholastic year. WE INVITE YOU TO SIMPLY COMPARE X Face-to-face buyer contact that’s much more cost-effective than business sales calls O The ability to demonstrate large, complex products that can’t be brought along on daily appointments X The opportunity to showcase new products/services O Great venue for entering the Oregon market EXHIBIT SPACE & PRICING 30 - 8’X10’ Booths Available To Choose From Fee - $750.00 per Booth 8’ x 10’ exhibit area and 1 Outside space for Truck and Trailer Table, 2 Chairs, Fabric Draping Includes ALL MEALS for 2 Representatives. Fee - $145.00 each additional representative. List of Conference Attendees Listing & Link on Website Exhibitors will be located in the Main Ballroom where Fridays breaks, lunch and reception plus Saturday am break will be served. See diagram for more layout information. SPONSORSHIP OPPORTUNITIES Gain visibility and show your support by sponsoring an event or item at the conference. This is a great way to put your company in the spotlight! All sponsors will receive acknowledgement in conference materials onsite. Additional benefits include acknowledgement in the newsletter and website. Coffee Break (4 Available) $500.00 Signage at Coffee break station Friday Night Tailgate - Reception $1200.00 Signage at Reception Lanyard $600.00 Attendees will receive a badge holder and cord with your company logo. Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at [email protected] Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org XXI Annual Oregon Onsite Wastewater Conference – www.o2wa.org EXHIBITORS GUIDELINES AND PLAY BOOK Join the Team - Sign Up Today! Three Ways To Register: X Online at www.o2wa.org O Email registration to [email protected] with your credit card information X Mail registration from to O2WA /Vendor Registration - 70 SW Century Dr, Suite 100, PMB 353, Bend, OR 97702. Payment Terms – Space will be guaranteed once full payment is received along with the Vendor Registration Form. Payment may be made by check payable to O2WA, as well as by Visa, MasterCard, American Express or Discover. No vendors will be permitted on the show floor with an outstanding balance. SPACE ASSIGNMENTS - Space assignment is on a first-come, first-served basis. See Diagram in this packet. Choice locations go quickly, so register early. To reserve one or more spaces, complete the exhibit registration form and return it with payment. Space cannot be confirmed until payment is received. SHIPPING AND STORAGE – Parcels may be delivered up to three (3) days prior to the conference – January 26 th. The shipment must be addressed to the guest responsible for claiming the parcel at the Hotel. Parcles should be addressed to: Guest Name Date of Arrival 21st Oregon Onsite Wastewater Conference Red Lion on the River, 909 N Hayden Island Dr., Portland, OR 97217 INSTALLATION & REMOVAL OF EXHIBITS – Set up is available on Thursday. Time and more details will be available two weeks prior to move in. LIABILITY - O2WA assume no liability for property lost from your exhibit during the conference due to robbery, fire, accident, or any other hazard without limitation. The conference reserves the right to disallow any display or company that may not be in keeping with the goals of this conference. CANCELATIONS FEES - A cancellation charge of $225 will be assessed for space canceled on or before December 1, 2014. Any cancelations after that date will be assessed at the full fee contracted. In the event of cancellation, O2WA shall have the right to use said space to suit its own convenience, including selling the space to another vendor. O2WA assumes no responsibility for having the name of the canceled vendor or company description in promotional materials. All cancellations must be submitted to O2WA in writing. No telephone cancellations will be accepted. LODGING – Call for Reservations 800-733-5466 Group discount for O2WA attendees: $109.00 PLUS TAX available until January 3rd. DONATIONS TO ANNUAL AUCTION & RAFFLE - A fund raising auction for the O2WA Scholarship Fund is being held at the Friday night dinner. Full conference registration will include dinner again in 2015. Any donation of items for our raffle or auctionable items is appreciated. An acknowledgement of donations will be made at the conference, mention in our quarterly newsletter and on our website. EXHIBITOR OPERATION AND CONDUCT/RIGHT OF ENTRY AND INSPECTION Exhibitors may not schedule private functions or events which conflict with officially scheduled O2WA events All activities must be carried on in Exhibitor’s contracted exhibit booth space Exhibitors and their representatives shall at all times conduct themselves in a professional manner It is the responsibility of the group to ensure that work is conducted in a manner that will not pose any potential safety hazard to either guests or staff, and meet Valley River Inn, State and OSHA fire and safety codes. At no time may any egress to a designated exit be blocked or have any obstruction. No curtains, drapes, or decorations shall be hung in such as manner as to cover any exit signs. Adherence to all local fire codes will be the sole responsibility of the outside vendor. All additional “EXIT” signs must be illuminated and battery-operated. Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at [email protected] Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org XXI Annual Oregon Onsite Wastewater Conference – www.o2wa.org Exhibitor Registration Questions? Please contact Belinda Rasmussen, CMM at the O2WA office 541-389-6692 or email [email protected] Company Name for Signage: Badge(s): 1) _2) Name(s) of Additional Representatives: 3) 4) Address: _ City: Phone: Fax: State: _ Zip Code: _E-Mail: Company Description (attach if needed): Website Address: Number of Booths x $750.00 – Each Booth Includes 2 Representatives $ Extra Representatives Beyond two per Booth $145.00 each x # of Reps _= $ Friday Night Dinner ONLY $47.00 x $ Extra Guest(s) Sponsorships Coffee Break $500.00 Friday Night Reception $1200.00 Lanyard $600.00 Total Exhibitors Fees: $ YES - I will need an outdoor exhibit area for Truck and Trailer YES - I need power Booth Number(s): 1st Preference: 2nd Preference: 3rd Preference: List any vendors you wish (or do not wish) to be adjacent to: Next to: Away from: Credit Card Number: Expiration Date: Card Holders Name: CRV Code: Payment Terms – Space will be guaranteed once full payment is received along with the Vendor Registration Form. Payment may be made by check payable to O2WA, as well as by Visa, MasterCard, American Express or Discover. No vendors will be permitted on the show floor with an outstanding balance. I am an authorized representative for this company with full power and authority to sign this vendor registration form for exhibit space. Name: Signature: Title: _ Date: _ Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at [email protected] Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org XXI Annual Onsite Wastewater Conference – www.o2wa.org Game Plan Field – Choose Your Teams Booth Friday – January 30th Kick Off 7:00 Exhibits Open & Breakfast Buffet in Exhibit Area 8:45 - 9:45 Key Note Speaker 9:45 - 10:00 Break 10:00 - 11:00 General Session 11:00 - 12:00 General Session 12:00 - 2:00 Lunch & Exhibits Open & Rodeo 2:00 - 3:00 3 Concurrent Track Classes 3:00 - 3:15 Break 3:15 - 4:15 3 Concurrent Track Classes 4:20 - 5:20 3 Concurrent Track Classes 5:30 - 6:30 Tailgate Reception in Exhibit Area – Wear Your Team Jersey 6:30 - 9:00 Equipment Rodeo Awards, Banquet & Annual Auction Saturday – January 31st Day Two 7:30 - 8:30 Breakfast Buffet in Exhibit Area 8:30 - 9:30 3 Concurrent Track Classes 9:35 - 10:35 3 Concurrent Track Classes 10:35 - 10:50 Break in Exhibit Area 10:50 - 11:50 3 Concurrent Track Classes 11:50 - 1:00 1:00 - 2:00 Lunch | Annual Members Meeting | Raffle (Exhibitor Move Out Following Lunch) 3 Concurrent Track Classes 2:00 - 2:30 Break outside Meeting Rooms 2:30 -3:30 3 Concurrent Track Classes 3:35 - 4:35 3 Concurrent Track Classes Game Over – Turn In CEU Forms for Certificate Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at [email protected] Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org XXI Annual Oregon Onsite Wastewater Conference – www.o2wa.org DONATION FORM 2015 AUCTION AND RAFFLE Company Name for Signage: _________________________________________________________________ Address: __________________________________ City: _______________ State: ___ Zip Code: __________ Contact Person: _______________________ Phone: ____________________ Fax: _____________________ E-Mail:_________________________________ Website: __________________________________________ ITEMS WITH A VALUE OF GREATER THAN $100.00 WILL BE PLACED IN THE AUCTION Item Description __________________________________________________________________________________________ __________________________________________________________________________________________ ________________________________________________________________________ Item Limitations __________________________________________________________________________________________ __________________________________________________________________________________________ ________________________________________________________________________ Value: ____________________ Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at [email protected] Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org