Exhibitor Prospectus

American Collectors Association
of Texas
67th Annual Conference & Southwest Exposition
February 16-18, 2015
Crowne Plaza Austin
Austin, Texas
Exhibitor Prospectus
Reasons to participate …
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Reach out to ACA’s second largest state unit
Meet with potential clients in this niche market
Demonstrate new products and services
Shorten the buying process
Meet buyers face-to-face
Develop new leads
Distribute product samples and information
Network and sell to other exhibitors
Sign up
today as an
exhibitor or
sponsor for
this great
event!
Exhibition Tentative Schedule
Monday, Feb. 16, 2015
8:00 a.m. - 3:00 p.m.
4:00 p.m. – 5:00 p.m.
5:00 p.m. – 7:30 p.m.
Exhibitor move-in
“Exhibitor Introduction” fundraiser
Welcome Reception & Bottle Auction in the
Exposition Hall
Tuesday, Feb. 17, 2015
7:30 a.m. - 8:30 a.m.
8:30 a.m. - 10:00 a.m.
10:00 a.m. - 10:45 a.m.
10:45 a.m. - Noon
Noon – 1:30 p.m.
2:45 p.m. - 3:15 p.m.
6:00 p.m. – till ?
Continental Breakfast - Exposition Hall
Opening Sessions
Break in the Exposition Hall
Morning Sessions
Luncheon - Exposition Hall
Break in the Exposition Hall
Tuesday Night Extravaganza!
Exhibitors are invited and will be recognized!
Wednesday, Feb. 18, 2015
7:30 a.m. – 8:15 a.m.
8:15 a.m. – 9:00 a.m.
9:00 a.m. – 11:00 a.m.
9:00 a.m. – 2:00 p.m.
Breakfast in the Exposition Hall
Legislative Briefing in Exposition Hall
Exhibitor Tear Down
Capitol Office Visits
Crowne Plaza Hotel
Austin, Texas
6121 North IH-35, Austin, TX 78752, 512-323-5466
Crowne Plaza Austin....the center of it all!
Located at the crossroads of the capital city, the Crowne Plaza Austin is centrally located and easily accessible from IH-35 and Highway
290. Guests are within minutes of The University of Texas, Sixth
Street Entertainment District, the State Capitol, as well as, area
shopping and local favorite restaurants.
The hotel's amenities were designed with their guests in mind. Start
the day with an extensive breakfast buffet, served in Crossroads
Grille; which also offers a full menu for lunch and dinner. Enjoy your
favorite beverage in Crossroads Lounge. Keep fit in the 24-hour fitness center or swim a few laps in the year-round open pool & spa.
The Crowne Plaza Sleep Advantage program allows guests a
restful night’s sleep for the next day's activities.
The hotel is a multiple recipient of the prestigious Quality
Excellence Award. It offers outstanding personalized service
unmatched by other area hotels. The staff is ready to welcome you, and is at your service during your visit to the vibrant city of Austin!
The hotel offers free parking and a complimentary shuttle
within 5 miles (one way and drop off only. Pick-up based on
availability.)
Reserve your room today!
Room reservation cut-off date is January 26,
2015. Make a reservation Online (Block Code is
“ACA”) or call 512-323-5466 and mention ACATX to obtain the discounted room rate of $119
single or double.
American Collectors Association of Texas
67th Annual Conference and Exposition
Crowne Plaza Hotel, Austin, Texas
February 16 - 18, 2015
Exhibitor Contract for Exhibit Booth
Company Name:
Company Address:
Company City:
State:
Company Phone:
Fax:
Contact Person:
Email:
Zip:
Exhibit booths are $995 and include a 6x3 ft conference clothed table, 8x8 ft (approx) booth space, table sign,
as well as your company product and service information published in the program. Includes registration for one
company representative for all conference meetings and social events, February 16-18, 2015. Additional
corporate representatives are welcome at a cost of $145 each. Enter your booth choices below:
1st Choice
2nd Choice
3rd Choice
4th Choice
Names of Company Representatives who will attend:
1) 1st Name:
Last Name:
Email:
Position with Company:
2) 2nd Name:
Last Name:
Email:
Position with Company:
Exhibitor Information: Exhibits will be in the Ballroom (Salons A-E) at the Crowne Plaza. The Exhibit Hall is
available for booth setup from 8:00 a.m. to 3:00 p.m. on February 16th and breakdown may begin after 9 a.m.
on February 18th. The Expo opens with the Welcome Reception at 5:00 p.m. on February 16th. All meals,
refreshment breaks and Tuesday's Networking Luncheon will be held in the Exhibit Hall to ensure maximum
exposure for exhibitors. The Exhibit Hall will close after the Wednesday breakfast and the drawing of prizes.
Electrical service (a 120-volt electrical outlet) is available at no cost. Free wireless internet service is available in
the lobby, exhibit hall and all guestrooms. Additional services; i.e., telephone lines, wired internet in the exhibit
hall and display booth shipments must be contracted separately with the hotel by contacting Melissa Le at 512371-5226 or by email at [email protected]. For questions on exhibits or space rentals, contact ACA of Texas
at 512-458-8666 or [email protected].
Please review the attached Exhibit Hall Rules and Policies prior to signing.
We agree to abide by the Exhibit Hall Rules and Policies as specified on the enclosure.
Contact Person Signature
Date
Method of Payment: Check for $_______________________Make payable to: ACA of Texas
Or: Charge my Visa
Name on Card
Card Number
Signature
Master Card
AmExp
For $_____________________
Security Code
Expiration Date
Billing Zip
This completed registration form can be emailed to [email protected], faxed to 512-458-8740 or mailed to ACA of
Texas, 18604 Interstate 20 West, Lindale, TX 75771
American Collectors Association of Texas
67th Annual Conference and Exposition
Crowne Plaza Hotel, Austin, Texas
February 16 - 18, 2015
Exhibitor Products & Services Information
A brief highlight of your company's products and services will appear in the conference program under
your company's name:
Company Name:
Company Website:
Contact Person Name:
Contact Phone:
Email:
Please enter the contact information for your company's representatives if different than indicated on
the Exhibit Booth Registration form:
First Name:
Last Name:
Email:
Position with Company:
Second Name:
Last Name:
Email:
Position with Company:
Additional Name:
Last Name:
Email:
Position with Company:
If you would like your corporate logo to be used in certain promotional presentations during the
conference, please forward a high resolution copy (jpg preferred) to [email protected]
YES
I will send by email a high resolution copy of our company logo
NO
If you would like information about your company's products and services to be printed in the
Conference Program, please forward a Word document that is no greater than 50 to 75 words.
I will
will not
send a Word document with a description of our company's products and services.
We agree to abide by the Exhibit Hall Rules and Policies as specified on the enclosure.
Contact Person Signature
Date
This completed information form can be emailed to [email protected], faxed to 512-458-8740 or mailed
to ACA of Texas, 18604 Interstate 20 West, Lindale, TX 75771
American Collectors Association of Texas
67th Annual Conference and Exposition
Crowne Plaza Hotel, Austin, Texas
February 16 – 18, 2015
Corporate Sponsorship Application
Corporate Sponsorship is an effective marketing tool for companies to gain prestigious visibility
at our Annual Conference (February 16-18, 2015) and show your support for the ACA of Texas
and our conferees. Sponsors will be introduced during the Welcome Ceremonies and will receive
special recognition at the Conference. They will be featured in the Conference Program and in
the Spring issue of the Southwest Collector Connector magazine. Sponsorship levels, fees and
sponsored events for 2015 are as shown below:
Sponsorship Levels Sponsorship Fee Sponsored Events Diamond (1 avail) $2,500 Conference (includes Totes w/logo) Platinum (2 avail) $2,000 Opening Reception (1) or Tuesday Night Extravaganza! (1) Gold (2 avail) $1,500 ACA Training Seminar (1) or Legislative Summit Silver (3 avail) $1,000 Breakfast (2) and Lunch (1) Bronze (6) $ 500 Breaks (3 per break) Company _________________________________ Contact Person _____________________________
Address ___________________________________ City ________________ State ___ Zip _________
Telephone # ______________________________ Fax # _____________________________________
Website _______________________________ E-mail _______________________________________
Sponsorship Level: Diamond ____ Platinum ____ Gold ____ Silver ____ Bronze ____
Checks and credit cards are welcome. Please make checks payable to: ACA of Texas.
Amount Paid $_________________
Method of payment: Check_____
or Charge my: Visa _____ MasterCard _____ AmEx ______
Name on Card ________________________________________ Billing Zip: _____________
Card #________________________________________ Expiration Date: _______________
Signature _______________________________________ Security Code: _______________
Please mail this Sponsorship Form along with payment to ACA of Texas, 18604 Interstate 20 West, Lindale,
Texas 75771 or fax to 512-458-8740.
Call 512-458-8666 or email [email protected] for additional information.
ACA of Texas 2015 Conference & Exposition
Exhibit Rules and Policies
Contract
The following contract provisions and exhibit
rules and policies become binding upon
acceptance of this contract between the
applicant, his/her employees, agents and the
American Collectors Association of Texas.
Space Assignment
ACA of Texas Associate Members have priority
on booth selection, provided their contract is
received by November 15, 2014. After this date,
exhibit booth space will be assigned according
to exhibitor preference on a first-come, firstserved basis. Every effort will be made to assign
an exhibitor one of his/her choices, but ACA of
Texas reserves the right to make final space
assignments or change the space assignment
after acceptance of the application should it be
necessary in the best interest of the exhibition.
Payment and Cancellations
Applications for exhibit space other than by
Associate Members must be accompanied by the
required payment. Cancellations of exhibit booth
registrations received prior to January 15, 2015
will receive a refund of 50 percent of the fee. No
refunds will be issued after January 15, 2015.
Delivery and Storage of Equipment
Each exhibitor shall be responsible for the
delivery of his/her own equipment and display
material and for the removal of the same.
Exhibitors are to coordinate shipments to and
from the hotel with Melissa Le, Crowne
Meetings Director, at 512-371-5226 or
[email protected]. Address shipments to:
(Your Company/Sender Name)
ACA of Texas Annual Conference
Crowne Plaza Austin Hotel
6121 North IH-35, Austin, TX 78762
Exhibits only held for 3 days prior to event.
Booth Equipment and Construction
Approximately 8x8 feet of space is available for
each exhibit, including a 6x3 foot conference
clothed table, and a 120-volt electrical outlet at
no additional charge. Additional equipment or
services must be contracted with the hotel at the
exhibitor’s expense. Exhibits will not exceed the
space provided for each booth and avoid
obstructing the view or interfering with the
privileges of other exhibitors. Nothing shall be
attached to the walls, floors or other parts of the
exhibit hall without the express permission of
ACA of Texas and the hotel’s maintenance
engineer. The exhibitor, at his/her expense, must
replace any property destroyed or damaged by
the exhibitor to its original condition. All
materials must conform to the local building and
fire department codes and all local fire authority
regulations must be observed.
Security/Liability Insurance
ACA of Texas and the Crowne Plaza Austin are
not responsible for injury to persons or damage
to or loss of property. The exhibit hall will be
secured by the hotel staff when not in use.
However, the exhibitor agrees to protect, defend,
indemnify and hold harmless ACA of Texas and
the Crowne Plaza Austin against any claims,
losses, damages, or liability arising from the
exhibitor, its employees or agents.
Distribution of Materials
Distribution of printed materials, samples,
souvenirs, etc. to attendees must be approved in
advance by ACA of Texas’ Executive Director.
Americans with Disabilities Act
If anyone has a disability that may impact
participation in this conference or has special
dietary restrictions, attach a statement to this
contract specifying the related needs. We will
make every effort to accommodate special
requirements, but cannot assure the availability
of appropriate accommodations without prior
notification.
For More Information
Contact the American Collectors Association of
Texas; Telephone: 512-458-8666 or email
[email protected].
H
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FOOD SERVICE AREA
15
CDS
Seating
Round
of 8
Seating
Round
of 8
27
19
EFT
18
Network
17
Ink
16
Business
21
20
5
Spring
Rev
6
LOCK
TECH
2
3
CONFERENCE REGISTRATION
Nexis
Ontario
Systems
1
Tree
Billing
Exhibitor
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R
A
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E
IAT
30
28
ONE
Focus
HALLWAY TO MEETING ROOMS >
29
Software
26
25
Insurance
Pathfinder
24
DAKCS
Software
23
Renkim
7
Associate Member
(Approximately 12' x 30')
22
AVDS
8
Mail
Compu
Global
Lexis
14
Connect
Seating
Round
of 8
Seating
Round
of 8
13
< SERVICE HALL >
Crowne Plaza Hotel, Austin
9
4
12
Approx 2 feet square
(Some adjustments may be required at set-up)
Ultimate
Columbia
10
11
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EXHIBIT HALL LAYOUT-Not drawn to scale