EXHIBITOR MANUAL - The Coatings Group

Transcription

EXHIBITOR MANUAL
_________________________________________________
Dear Exhibitor,
We are delighted you are exhibiting at the forthcoming Middle East Coatings Show
2015 in Dubai and look forward to seeing you there.
Please have a good read thr ough the relevant information as soon as y ou can to
ensure you have everything you need, and so that we can help y ou if you have any
queries. Please also make a note of the deadl ine dates for the return of the forms –
the more information we have,
the more we can help to ensure your show
preparation runs smoothly.
Our partnership, as Organisers and Exhibitors is vital to the success of the show s o
please feel free to contact us at any time if you have any queries. For the purpose of
the information contained within this manual I am your key contact, however, the rest
of the Middle East Coatings team are also happy to
help and a full co ntact list
showing areas of responsibility is given in this manual.
We look forward to working with you over the next few months and seeing you on-site
at the show.
Yours faithfully,
Michelle Baalham
Operations Manager
Direct Tel: +44 (0) 1737 855024
Tel: + 44 (0) 1737 855000
[email protected]
www.coatingsgroup.com
Section 1
USEFUL CONTACTS
_________________________________________________
1.1
ORGANISERS
dmg events (mea) Ltd
Quartz House
20 Clarendon Road
Redhill, Surrey, UK
RH1 1QX
Tel:
+44 (0) 1737 855000
Fax:
+44 (0) 1737 855034
Web: www.coatingsgroup.com
Contacts:
OPERATIONS & ADMINISTRATION
Name
Telephone
Michelle Baalham
Operations Manager
Melanie Chiles
Production Manager
Diana Fahmi
PA to Vice President
+44 (0)1737 855024
[email protected]
+44 (0)1737 855044
[email protected]
+44 (0)1737 855021
[email protected]
Telephone
Email
+44 (0) 1737 855109
[email protected]
+44 (0)1737 855078
[email protected]
+44 (0)1737 855162
[email protected]
+44 (0)1737 855105
[email protected]
MARKETING & CONFERENCE
Name
Telephone
Email
EDITORIAL & SHOW DAILY
Name
Telephone
Email
SALES & SPONSORSHIP
Name
Kez Chen
Group Sales Director
Chris Hamilton
Int’l Sales Executive
Fan Landers
Sales Manager
Jessica Szuts-Naranjo
Sales Executive
Ranjeet Sandhu
Advertising Manager
Kevin Lloyd
Marketing & Conference Executive
Sue Tyler
Senior Editor
1.2
Email
+44 (0) 1737 855107
+44 (0) 1737 855143
+44 (0) 1737 855161
[email protected]
[email protected]
[email protected]
EXHIBITION VENUE
Dubai Int’l Convention and Exhibition Centre
PO BOX 9292
Dubai
United Arab Emirates
Tel: + 971 4 3321 000
Fax: +971 4 3318 299
Web: www.dwtc.com
Please refer to the map printed on inside of front cover for location of halls and car parks for
MECS Dubai.
1.
Section 1
USEFUL CONTACTS
_________________________________________________
1.3
SUPPLIERS CONTACT NUMBERS
SERVICE
Audio
Visual
Catering
Electrics
SUPPLIER
DWTC’s Exhibitor
Services
DWTC’s Exhibitor
Services
Projex Event
Services
Floral Decorations
Blooms
Freight Forwarder /
sole on-site handler
DJG Exhibition Freight
Services Ltd
Floor covering
Projex Event
Services
Furniture
Projex Event
Services
Graphics
Projex Event
Services
Internet
DWTC’s Exhibitor
Services
DWTC’s Exhibitor
Services
Projex Event
Services
Rigging
Shell Scheme
Telecomms
Temporary Staff
Water & Waste
DWTC’s Exhibitor
Services
Hostex
Projex Event
Services
CONTACT
E-mail: [email protected]
Helpline: +971 4 308 6333
Helpline: +971 4 308 6333
Tel: + 971 4 327 2668
Fax: +971 4 320 4067
Tel: +9714 3946094
Tel: + 44 (0) 208 646 4200
Fax: +44 (0) 208 646 6090
Tel: + 971 4 327 2668
Fax: +971 4 320 4067
Tel: + 971 4 327 2668
Fax: +971 4 320 4067
Tel: + 971 4 327 2668
Fax: +971 4 320 4067
Helpline: +971 4 308 6333
Helpline: +971 4 308 6333
Tel: + 971 4 327 2668
Fax: +971 4 320 4067
Helpline: +971 4 308 6333
Tel: +971 50 645 5652
Tel: + 971 4 327 2668
Fax: +971 4 320 4067
2.
Section 2
TIME TABLE
_________________________________________________
2.1
EXHIBITION DATES AND OPENING HOURS
Middle East Coatings Show Dubai will be held on 9 – 11 March 2015
2.2
SHOW OPENING HOURS
DAY:
Monday
Tuesday
Wednesday
2.3
DATE:
9th March 2015
10th March 2015
11th March 2015
OPENING TIME:
10.00 hrs
10.00 hrs
10.00 hrs
CLOSING:
18.00 hrs
18.00 hrs
15.00 hrs
TIME SCHEDULE FOR SITE OPERATIONS
BUILD UP PERIOD
Move-in for Official Stand
Contractor & Freight
Contractors
Move-in for Non-official
(outside) Contractors appointed
by Exhibitors for Space Only
Stands
Installation and setup for Shell
Scheme Stands
Exhibitor Registration
(collection of badges)
EXHIBITION PERIOD
Exhibitor set up (time to enter
halls for preparation)
Show opening hours (visitors)
BREAK DOWN PERIOD
Cut off electricity
Delivery of Packing
Material/Boxes to stands
Stand dismantling. Break down
of exhibits/construction
materials
DATE
TIME
Sat 7 March
Sun 8 March
08:00 – 18.00 hrs
08:00 – 20.00 hrs
Sat 7 March
Sun 8 March
10:00 – 18.00 hrs
09.00 – 20.00 hrs
Sun 8 March
09:00 – 20.00 hrs
Sat 7 March
Sun 8 March
12:00 – 18.00 hrs
09:00 – 18.00 hrs
Mon 9 March
Tues 10 March
Wed 11 March
Mon 9 March
Tues 10 March
Wed 11 March
08:30
09:00
09:00
10:00 – 18:00 hrs
10:00 – 18:00 hrs
10:00 – 15:00 hrs
Wed 11 March
15:15 hrs
Wed 11 March
15:00 hrs
Wed 11 March
15:00 – 23:00 hrs
DATE
DATE
TIME
TIME
The above schedule is subject to change as deemed necessary by the Organsiser.
Important notes:
a. Under no circumstances must any stand fittings, machinery or equipment etc. be left in the hall
after 15.00hrs on Wednesday 11th March 2015. Any items left in the hall after this time will be
disposed of.
b. Any working in the hall outside of these hours may be subject to a fee.
c. All personal property and exhibits must be cleared from shell scheme stands prior to
dismantling.
d. Exhibitors are reminded that they must not dismantle their stands or remove exhibits before the
official close of the show. Security staff will be under strict instruction to stop Exhibitors taking
exhibits out of the halls before this time.
e. All graphics or display materials attached to booth walls must be removed by the exhibitor
before closure of the halls on Wednesday 11th March 2015 as Shell Scheme stand structures
will be dismantled overnight.
th
f. Access for Shell scheme stands is NOT allowed before Sunday 8 March.
3.
Section 3
CHECKLIST - FORMS
_________________________________________________
3.1
All Exhibitors (Compulsory):
Exhibition Catalogue
(Addendum)
Exhibitor Badges
Deadline
Form (click on link below)
20 October 2014
Exhibition Catalogue Editorial Form 1
http://www.worldregistrationsystems.com/cg_mecs2015_exhibreg.htm
Health & Safety
Declaration
20 December 2014
Health & Safety Form 2
Exhibitor Passes
(Build-up & Breakdown)
14 February 2015
Build-up & Breakdown Passes 6
3.2
Shell Scheme Exhibitors (Compulsory):
Deadline
Fascia Name Board
20 February 2015
Fascia Name Form
Shell Scheme Risk
Assessment
14 February 2015
Shell Scheme Risk Assessment 7
3.3
All Space Only Exhibitors (Compulsory):
Deadline
Independent Stand
Construction
20 December 2014
Space Only Form 5
Risk Assessment
20 December 2014
Risk Assessment
Method Statement
20 December 2014
Method Statement
Additional Build Up Hours
20 February 2015
Additional Build Up Hours Form
Electrics
20 February 2015
Space Electrics Form
DWTC Construction
Approval
20 December 2014
Construction Approval Form
4.
Section 3
CHECKLIST - FORMS
_________________________________________________
3.4
Additional services (if required):
Deadline
Audio Visual
16 February 2015
DWTC Form 31
Catering
16 February 2015
DWTC Form 36
Cleaning
DWTC Form 34
16 February 2015
Shell Electrics Form
Electrics
20 February 2015
Exhibitor Business
Presentations
12 December 2014
Exhibition Catalogue –
Advertising
19 December 2014
Freight, Lifting & Handling
ASAP
Furniture
20 February 2015
Furniture Form
Graphics
20 February 2015
Graphics Form
Hotel Accommodation
08 February 2015
Invitation Letter
Immediately
Publicity
12 December 2014
Business Presentations Form 3
Catalogue Advertising
Contact DJG
https://resweb.passkey.com/go/dmgevents2015
Invitation Letter Form 8
Publicity Form 4
Rigging
16 February 2015
DWTC Form 33
Security - stand cover
16 February 2015
DWTC Form 38
Shell scheme extras & fittings Form
Shell scheme extras & stand
fittings
20 February 2015
Show Daily
30 January 2015
Sponsorship Opportunities
ASAP
Sponsorship Opportunities
Stand Enquiry Form
ASAP
Stand Enquiry Form 9
Telephone Fax & Internet
Show Daily & Product Info Form
16 February 2015
DWTC Form 26
Temporary staff
ASAP
Hostex Form
Water & Waste
23 February 2015
Utilities Form
5.
Section 4
GENERAL INFORMATION
_________________________________________________
4.1
ADMISSION/BADGES TO THE EXHIBITION
Exhibitors:
For general admission times fo r exhibitors, see timetable. Exhibitors wanti ng to gai n access outside
these times require the pe rmission of the org anisers. Passes/b adges are re quired for en try into the
halls at all times.
Exhibitor Passes – valid fo r build-up and break-down periods, complete and return Exhibitor Passes
Form. These will be sent out before the show. Please note your stand contractor will need to apply for a
work permit at the trade centre.
Exhibitor Badges – valid f or open days – The bad ges are prepared by the Re gistration Company and
can be collected on the last build-up day from registration desks on-site.
Please enter the below web link into your internet browser to order your open day Exhibitor
Badges:
http://www.worldregistrationsystems.com/cg_mecs2015_exhibreg.htm
Badges will not be sent out prior to the show.
The badges must be carried by the holders at all times when entry into the halls is required and shall be
shown on the request of the Security Officers on duty in the halls. Additional badges and amendments
can be made at the Registration desks on-site on the last day of build-up.
Contractors:
Anyone not a member of the Exhibitor’s staff requiring access to the exhibition during the build-up and
breakdown period (e.g. contractors/van and lorry drivers) MUST wear a contractor’s badge, and will be
required to show it to security staff to gain access to the building.
Contractor Access During Build-up and Tear-down:
The procedure detailed below has been introduced by DWTC Protocol and Security department as required by
the Dubai Naturalisation and Residency Department. For smooth build-up and tear-down access, please ensure
that all your contractors follow this procedure:
Local Contractors (UAE based)
All contractor staff must report to the cashier’s cabin at the Za’abeel service yard to avail of a temporary contractor badge in
exchange of a valid proof of identity which can be either a UAE labour card or a UAE national ID card or a UAE driving
licence or a UAE government organisation ID card.
This proof of identity will be kept at the cashier’s cabin at the Za’abeel service yard until the contractor badge is returned. As
of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to
24:00). A fee of AED 250.00 will be payable at the cashier’s cabin at the Za’abeel service yard for any lost contractor badge.
International Contractors (non UAE based)
All contractor staff must report to either the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception to avail of a
temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. AED 200.00
will be charged per badge; these AED 200.00 represent an entrance fee of AED100.00 and a refundable deposit of
AED100.00. The refundable deposit can be claimed upon returning the badge within 15 days from the date of payment. In
the event the badge is not returned at the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception, the deposit
will not be refunded.
SEE – DWTC CONTRACTOR BADGE POLICY
4.2
BUSINESS CENTRE
Situated between Halls 3 and 4, the Business Centre will be open daily during build-up and exhibition
open hours.
6.
Section 4
GENERAL INFORMATION
_________________________________________________
4.3
CHANGE OF EXHIBITS DURING OPENING HOURS
Regulations do not permit the change of exhibits during the open hours of the Exhibition. Any exhibitor
wishing to bring in, or remove, equipment during the run of the Exhibition must apply to the Organisers
for permission to do so, in order that appropriate arrangements may be made.
4.4
CHILDREN
The Organisers shall not issue passes for the build-up and breakdown period to children under the age
of 16 as the venue is classed as a building site during these periods.
As this is a trade event children under the age of 16 are not allowed entry into the exhibition hall.
4.5
CLEANING
General cleaning and basic stand cleaning will be carried out each day. However, it is the responsibility
of the exhibitor to maintain his own stand in a tidy condition at all times.
Refuse should be placed in the gangways within one hour after the closure of the exhibition for removal
by cleaning staff and under no circumstances must refuse be placed in the gangways other than in
plastic sacks (exhibitors to provide), or at any other times than as stipulated above. Additional
housekeeping services are available at an extra charge, should this be required please complete the
DWTC Cleaning Order Form at the back of the manual.
4.6
DELIVERIES
All deliveries made by a carrier directly to the DWTC must be received by the exhibitor. Please note
Carriers can only make deliveries within the event dates. Outside these dates they will be refused entry.
All goods and packages should be clearly labelled as follows with contact name & number:
Middle East Coatings Show 2015
Company Name, Stand number………
Halls S1, S2 & S3 (Sheikh Saeed)
Dubai International Convention and Exhibition Centre
Sheikh Zayed Road, PO Box 9292, Dubai, UAE
During the open days, such deliveries can only be made between 08.00 – 09.30 hours daily.
Regulations do not permit the change of exhibits (including raw materials and disposal of scrap) during
the open hours of the Exhibition. An exhibitor wishing to bring in, or remove equipment during the run
of the Exhibition must ap ply to the Organi sers for permission to do so, in order that approp riate
arrangements may be made.
Only exhibits that can be hand-carried may be delivered to or removed from the exhibition hall by the
exhibitor. Exhibits which, require mechanical assistance in the hall, must be handled by the Official
Freight Forwarder. For on-site delivery and handling, an Exhibitor’s representative must be present to
oversee such operation.
Exhibits should only be se nt to the exh ibition hall when the stan d is sufficie ntly prepared to receive
them. The Exhibitor and/o r his representative must be present at their stand to accept deli very of the
exhibits. The Organi ser will not ac cept any delivery on behalf of any exhibitor or for any failure in
delivery, neither will the Organiser be responsible for the subsequent safekeeping of such items.
7.
Section 4
GENERAL INFORMATION
_________________________________________________
4.7
DILAPIDATIONS
Exhibitors are reminded that their contractors using adhesive tape to fix carpets or other materials to the
Hall floor will be held re sponsible for removing the sa me at the end of the Exhibition. A dilapidation
charge will be made against the exhibitor should the tape still be in position at the end of breakdown or
if any damage has been made to the floor.
4.8
DISTRIBUTION OF ADVERTISING MATERIAL
Only advertising material and good s from comp anies authorised to be a t the exhibition may be
distributed. Advertising material may only be distributed at one’s own stand. It is prohibited to distribute
advertising material at the entra nces, in the aisles an d in the area s outside the exhi bition halls.
Distribution to other stands requires written authorisation from the Organisers
4.9
EMPLOYMENT OF LABOUR
All personnel directly or in directly employed or authorised by Exhibitors, their agents o r contractors in
the construction of all stand fitting and display work, sh
ould be unde rtaken by suita ble trained
operatives working in accordance with legislation.
The Organiser is not able to supply labour for the handling of goods and other items. Exhibitors should
arrange with the lifting co ntractor, shipping and forwarding agent or stan d fitting contract or for the se
services and should not employ any casual labour offered in the hall.
The exhibitor should not make payments to labour staff to secure preferential treatment and is asked to
report immediately to the Organiser’s any employee soliciting money for services rendered.
In the inte rest of the exhibition as a whole, which must be the primary concern at all times, th e
Organisers decision on any dispute concerning labour being employed must be taken as final.
4.10
EXHIBITOR BUSINESS PRESENTATIONS
Located within the exhibition hall will be an area for exhibiting companies to give product presentations.
This opportunity is available free of ch arge on a ‘first come, first served’ ba sis, please see BUSINESS
PRESENTATION FORM and return prior to the deadline date of 12 December 2014.
4.11
EXHIBITION CATALOGUE – ADVERTISING
Research shows that advertising in an exhibition catalogue provides a val uable supplement to othe r
show-time activities. Plea se see CATALOGUE ADVERTISING FORM and return by 19th December
2014.
4.12
EXHIBITION CATALOGUE – EDITORIAL
All exhibitors at the Middle East Coatings Show 2015 automatically qualify for a free editorial entry in
the official Exhibition Catalogue, which is published in January issue of PPCJ.
All exhibitors will be contacted in October 2014 with a form for the return of editorial entries. The form
will clearly state a deadline date and any entries returned after this date will be included on the
addendum sheet as a loose insert.
The catalogue will be printed in English and Arabic and will be handed to every visitor attending the
exhibition.
Please note that we reserve the right to condense and edit entries for reasons of space, clarity and
magazine style.
8.
Section 4
GENERAL INFORMATION
_________________________________________________
4.13
GALA DINNER
The Gala Dinner for th e Middle East Coatings Show will be taking place on the eve ning of the 10th
March 2015. Each exhibiting company will receive 2 tickets as part of their stand package. The event
will take place in the Conrad Dubai Hotel.
4.14
INSURANCE
Whilst every reasonable precaution is taken, the Organisers expressly decline responsibility for any loss
or damage which may befall the person o r property of the Exhibitor or hi s agent from any cau se
whatsoever. The Exhibit or must have suitable liability insurance. Providing cover not only against
personal injury, damage to property or financial losses but also against damage to the venue and any
hired goods/items.
4.15
MACHINERY EXHIBITS
If you intend to bring a machine in as part of your exhibit, please can you advise us of the following
details:
Stand Number
Dimension of the machine
Weight
If your machine has moving parts you will need to complete a Risk Assessment.
Please contact: [email protected]
4.16
ONLINE EXHIBITOR MANUAL
A pdf version of this manual is available to download at:
http://www.coatings-group.com/show/mecs/dubai/exhibitormanual
4.17
PARKING ACCESS
Car parks are available for organisers, exhibitors and visitors within the perimeter of the Venue. The car
parks operate on a first come, first-served basis.
• Car Park 1a: Free, opposite Convention Gate (capacity: 425 cars)
• Car Park 1b: Free, opposite Convention Gate (capacity: 540 cars)
• Car Park 1c: Free, opposite Convention Gate (capacity: 1,490 cars)
• Car Park 2: Free, opposite Za’abeel Entrance (capacity: 500 cars)
• Multi-storey Car Park: Paid, behind Sheikh Rashid Hall (capacity: 1,385 cars)
• Multi-storey Car Park: Paid, behind the Arena Hall (capacity: 885 cars)
4.18
PARKING POLICY (PAID)
A nominal parking fee per hour is applicable from Saturdays to Fridays. A parking token is issued on
arrival and must be submitted for payment on departure. Lost parking token will be charged in addition
to the respective hourly parking charges and is not refundable.
Vehicles are not allowed to park overnight neither to park within the ‘no parking zones’. Any vehicle left
overnight or parked incorrectly and / or causing obstruction to other road users will be charged a daily
fee plus administration fees. DWTC reserves the right to remove all vehicles violating the above.
4.19
PRAYER ROOM
Prayer rooms are available for ladies and gentlemen on the 2nd level of the DWTC above Rashid Hall
9.
Section 4
GENERAL INFORMATION
_________________________________________________
4.20
PROMOTIONAL MATERIAL
Each exhibitor will automatically receive 200 visitor admission tickets to send out to their customers. If
you require additional tickets, pl ease complete PROMOTIONAL MATERIAL FORM and return by 12
December 2014. Our Marketing Department will be pleased to send out free admission tickets on your
behalf for further information please see PROMOTIONAL MATERIAL FORM.
4.21
PUBLIC ADDRESS SYSTEM
The Public Address System is situated within the Organiser’s Office. It will be
used for official
announcements only. It is not available to exhibitors or visitors. In cases of emergency please contact
the organiser’s office.
4.22
REMOVAL OF EXHIBITS
The exhibitor must arra nge for the rem oval of exhi bits after 15.00 hrs on 11 M arch 2015. Details of
dismantling arrangements and the removal of personal effects and light portable (by hand) exhibits will
be circulated to all stands during the course of the exhibition.
4.23
RISK ASSESSMENTS
Risk Assessment see RISK ASSESSMENT FORM/SAMPLE in the Organisers Forms section.
A step-by-step guide to Risk Assessments is li sted below. Please complete the Health a nd Safety
Declaration once you have completed your ri sk assessment and return the form to the orga nisers
IMMEDIATELY.
For further assistance see the g-GUIDE http://theg-guide.org/
Listed below are four easy steps to use as a guide when completing your Risk Assessment.
Look for the hazards that you could reasonably expect to result in significant harm
Step. 1
under the conditions in your workplace, (in this case your stand). Use the following
HAZARDS
examples as a guide:
- Slipping/tripping hazards (e.g. poorly maintained floors or stairs)
- Fire (e.g. from flammable materials)
- Chemicals (e.g. cleaning fluids)
- Moving parts of machinery (e.g. blades)
- Work at height (e.g. from platforms, tower scaffolds, etc.)
- Vehicles (e.g. forklift trucks)
Step 2.
WHO MIGHT
BE HARMED?
There is no need to list individuals - just groups of people, for example:
- Contractors
- People sharing your stand/space
- Visitors
- Cleaners
- Organisers
- Maintenance personnel
Pay particular attention to people who may be more vulnerable:
- Staff/Visitors with disabilities
- Inexperienced staff
- Lone workers
- Foreign staff/visitors
Section 4
GENERAL INFORMATION
_________________________________________________
Step 3.
IS THE RISK
ADEQUATELEY
CONTROLLED?
Have you already taken precautions against the hazards you have listed?
Have you provided for example:
- Adequate information, instruction or training?
- Adequate systems or procedures?
Do the precautions:
- Meet the standards set by a legal requirement?
- Comply with a recognised industry standard?
- Represent good practice?
- Reduce risk as far as reasonably practicable?
- Meet the regulations of the organisers and the venue?
- If so, then the risks are adequately controlled, but please indicate the precautions
you have in place.
Step 4.
WHAT
FURTHER
ACTION IS
MOCESSARY
TO CONTROL
THE RISK?
4.24
What could you reasonably do for those risks which you found were not adequately
controlled?
Give priority to those ri sks which affect large numbers of people or could result in
serious harm. Apply the principles below when taking further action:
- Try a less risky option
- Prevent access to the hazard (e.g. by guarding)
- Organise work to reduce exposure to the hazard
- Issue personal protective equipment
- Provide welfare facilities (e.g. washing facilities for removal of contamination and
first aid)
- Remove the risk completely
RULES & REGULATIONS
Please see the Rules and Regulations that govern your participation at this exhibition, which can be found at the
back of this manual also the g-guide http://theg-guide.org/
4.25
SAFETY
Fumes, Exhaust and Smoke
(a)
General
Any exhibit or process which generates noxious or toxic fumes, exhaust or smoke shall be so
constructed and used so as not to be prejudicial to health or be a nuisance and must be so arranged as
to have an effective exhaust system to the outside atmosphere. Full details of the exhibit or process
and proposed exhaust system must be submitted to the Organisers for approval at least one month
prior to the Exhibition. Any attachments or fixings to the building structure or openings through the
fabric of the buildings for the flue shall be made by DWTC (at DWTC’s discretion) at the expense of the
person requiring these services. The Exhibitor must provide the Organiser with a written statement
giving details of the chemical composition, quantities, concentrations and discharge rates of all
emissions exhausted.
Machinery and Apparatus
(a)
Guards
All machinery and other apparatus intended to be operated must be fitted with guards or other means
of protection to the satisfaction of DWTC.
(b)
Operation
The machinery or apparatus must only be demonstrated or operated by authorised persons and shall
not be left running in the absence of such persons.
Flammable Liquids and Gases
No flammable liquid or liquid petroleum gas shall be used within the Centre without the prior written
consent of Organisers.
11.
Section 4
GENERAL INFORMATION
_________________________________________________
4.26
SECURITY
A security service will operate within the exhibition halls throughout the tenancy (24 hours basis), but
the organisers will not be held responsible for any loss or damage to exhibitor’s property. As well a s
taking out adequate insurance, exhibitors should instruct their personnel not to leave their stands with
exhibits unattended at an y time when the halls are open, whether during the installation, open or
dismantling periods. Briefcases, laptops and mobile telephones are particularly vulnerable – safeguard
them at all times.
Portable items should be secured overnight and removed immediately the exhibition closes, when the
risk of loss or damage is at its greatest.
In the event of loss or damage, exhibitors should report immediately to the organiser with details of the loss
or damage sustained, timings and description of articles etc.
General security arrangements for the exhibition will be controlled by the Organisers in conjunction with
Dubai International Convention and Exhibition Centre. It is recommended that a member of staff man
the stand at least half an hour before the exhibition opens and until all visitors have left the hall. Under
no circumstances should a stand be unmanned during the open periods of the exhibition.
Whilst the Organisers with DICEC will make all reasonable arrangements for security coverage, they
are not responsible for any loss or damage, which may occur, and it will be the exhibitor's responsibility
for the security of their stand, its exhibits and contents including personal property. Appropriate
insurance coverage should be arranged. Should you require additional security for your stand please
complete the DWTC Security Order Form located at the back of this manual.
4.27
SHOW DAILY
A Show Daily will be distributed free of charge to every visitor to the exhibition on each open day of the
show. If you are planning to launch any new products or indeed have any relevant information for
possible inclusion in the Show Daily please complete SHOW DAILY & PRODUCT INFORMATION
FORM located at the back of the manual and return to Sue Tyler [email protected]
4.28
SMOKING
Smoking is NOT allowed inside the Exhibition Centre at all times.
4.29
STORAGE
For safety re asons, empty packaging must be rem oved from th e DWTC site. Stora ge is prohibited.
Any packaging found on site may be destroyed. Any packages or objects left on the Convention Centre
site after clear-up will be destroyed. The Organi ser & DWTC bears no responsi bility whatever in the
event of loss or de struction of su ch items. Exhibitors a re to a rrange with DJG Exhibition Frei ght
Services for packing materials, empty carton boxes and wooden crates to be carried away for disposal
or storage before the exhibition opens.
The following company can be contacted to provide storage (there is a charge for this service):
DJG EXHIBITION FREIGHT SERVICES LTD
Tel: +44 (0) 208 646 4200
Fax: +44 (0) 208 646 6090
Email: [email protected]
12.
Section 4
GENERAL INFORMATION
_________________________________________________
4.30
VISA APPLICATION
If you require a letter of invitation to gain your visa for entry into Dubai please complete LETTER OF
INVITATION FORM.
Your hotel should be able to arrange a visa on your behalf for a fee.
13.
Section 5
SERVICES / SUPPLIERS
_________________________________________________
5.1
ACCOMODATION
Middle East Coatings Show has secured preferential rates for exhibitors at the 5* F airmont Dubai
directly linked to the Dub ai International Convention and Exhibition Ce ntre by the New ai r conditioned
'Fairmont Walkway/ Metro link.
.
PO Box 97555, Sheikh Zayed Road
Dubai, U.A.E.
Tel: +971 4 332 5555
To book your accommodation click on the following link:
https://resweb.passkey.com/go/dmgevents2015
Room type
Fairmont Room
Single (AED)
999.00
Double (AED)
1099.00
Early Bird special booking rate availably till the 8th February 2015:
Book after the 8th of February 2015 and the best available rate will be offered from the hotel.
Cancellation Policy –
60 days prior to arrival
31-59 Days prior to arrival
30 – 01 Days prior to arrival
5.2
No charge
1 night Charge
Full charge of entire stay will be applicable for any cancelled rooms
AUDIO VISUAL
The following company have been appointed audio visual contractor:
DWTC’s Exhibitor Services
Helpline: +971 4 308 6333
Please see AUDIO VISUAL ORDER FORM which can be found at the back of this manual.
5.3
CARPET & FLOORING
The following company have been appointed carpet and flooring contractor:
Projex Event Services
Tel: +971 4 327 2668
5.4
CATERING – SERVICE OF ALCOHOL
DWTC is the sole alcohol license holder for the premises and reserves the right to serve alcohol at
events after prior approval. As per the local regulations any kind of alcohol service during an exhibition
is not allowed on stands or on the exhibition floor. The service of alcohol at a private event is subject to
Dubai Police approval.
14.
Section 5
_________________________________________________
5.5
CATERING - STANDS
The stand catering order form can be f ound at the b ack of this m anual, please note, some i tems must
be ordered 24 hours in advance for delivery. The completed form and queries must be directed to:
DWTC’s Exhibitor Services
Helpline: +971 4 308 6333
Please see CATERING ORDER FORM which can be found at the back of this manual.
5.6
COMPRESSED AIR
Please contact Projex Event Services directly to order your compressed air .They can be contacted on:
Tel: +971 4 327 2668
Please see Projex ORDER FORM which can be found at the back of this manual.
5.7
ELECTRICAL SERVICES
The officially appointed electrical contractor approved by the organiser must install all electrical work is:
Tel: +971 4 327 2668
Each shell scheme stand will be provided with 3 x spotlights per 9 sqm and 1 x 13amp socket outlet
as part of the stand package. Any other additional requirements can be ordered through Projex.
Any exhibitor with their own lights is to arrange for lighting connections through the official contractor at
an extra cost.
Installation
Please check that your equipment is able to operate on the electrical specifications as stated. You may
bring with you any transformer, adapter or regulator. Exhibitors with very sensitive equipment are
advised to bring their own stabiliser to cater for voltage fluctuation.
Each electrical supply provided is intended for one piece of equipment or machine on display. Multipoint socket outlets may not be fitted.
Exhibitors are not permitted to fix their spotlights or fluorescent lights. Special lighting supplied by
exhibitor can be handed over to Projex for installation at extra cost. Lighting connection must be
ordered if exhibitors bring their own lighting fixtures. This charge includes electricity consumption
of your fixture for the duration of the exhibition. Every fixture must be accompanied with one
connection order.
Electrical supplies to stands will be switched off at source 15 minutes after the Exhibition closes daily.
Exhibitors requiring 24 hour electrical supplies or supply at times other than those stated must apply to
the Organisers as early as possible. Please note that such electrical supplies cannot be arranged at
short notice and the cost must be borne by the Exhibitor.
The Organisers reserve the right to disconnect the electrical supply to any installation, which in the
opinion of the Electrical Engineers, is dangerous or likely to cause annoyance to visitors or other
exhibitors.
15.
Section 5
_________________________________________________
5.8
FLORAL DECORATIONS
Flowers and plant s are available for hire from the official floral contractor ‘Blooms’ who will be in
attendance in the hall during the last day of build-up, 8 March 2015.
BLOOMS
Tel: +971 4 3946 094
Fax: +971 4 394 6093
5.9
FREIGHT FORWARDING & ON-SITE HANDLING
The following company have been appointed as the official freight forwarder and sole on-site handling
contractor:
DJG EXHIBITION FREIGHT SERVICES LTD
Tel: +44 (0) 208 646 4200
Fax: +44 (0) 208 646 6090
They will, th rough their a gent’s worldwide, co-ordinate the movement of ex hibits from th eir various
points of ori gin through to either the Port of D ubai or Dubai Airport. Full details will be fo rwarded to
each exhibitor individually advising the name of th e agent in th e particular country from which the
consignments are shipped.
The following arrival deadlines must be carefully noted:
The last date for the arrival of FCL, LCL and conventional cargo at the Port of Dubai, discharged
th
from vessel is 27 February 2015.
The last date for the arrival at Dubai International Airport is 1st March 2015.
Failure to comply with these dates may result in additional charges being incurred over and above the
general handling tariff.
Full details of the documentation requirements for the UAE and consignee details will be circulated to all
exhibitors by DJG Exhibit ion Freight Services Ltd. Plea se note, however, that all go ods require
legalised certificates of origin an d must be fo rwarded with the shipping documents to enabl e the
customs clearance to be effected without delays.
In the case of any exhibit on which a contract of sale has been concluded prior to the Exhibition, and
which is subject to an import licence or permit, the exhibitor must ensure that the importer has obtained
the relevant licence prior to shipment. Applications for an import licence must be accompanied by three
copies of the appropriate catalogue.
Exhibitors who are in doubt as to whether the export of their goods to Dubai is restricted should contact
the relevant Government or Trade Office of the country of origin. Additio nally, any g oods of a
hazardous nature and/or c ontaining radioactive materials should be listed separately on invoic es and
full particulars supplied to the official contractor.
It is essential that the dimensi ons in centimetres and the gross an d nett weight in kilograms be clearly
stenciled on at least two sides of each case. The UAE Customs Authorities have particularly requested
that all exhib itors avoid any duplication of num bers on thei r consignments and maintain a runni ng
sequence throughout. Those exhi bitors participating on a g roup stand should contact the company
acting as principals to obtain their allocation of numbers.
ALL MARKINGS MUST BE IN ENGLISH
16.
Section 5
_________________________________________________
Once the exhibits have arri ved in Dubai, it will be the responsibility of DJG Exhibition Frei ght Services
Ltd to arrange temporary importation with the UAE Customs Authorities and to arrange delivery to the
Dubai World Trade Centre.
All exhibitors will be written to individually with the exact services being provided on site.
SHIPPING INSURANCE – It is the EXHIBITORS’ RESPONSIBILITY to ensure that th eir exhibits are
covered by adequate insurance for the shipment to, duration of, re-packing and re-export from the
exhibition.
STORAGE – On completion of the unpacking of exhibits, the official contractor will arrange the storage
of all packing materials, crates and cases and return them to the stand at the close of the exhibition.
During the move-in of e xhibits or displays, the construction of stands and removal of e xhibits, the
passageways in the exhi bition hall must not be obstructed with packing materials, construction
materials or debris. No other company apart from the official contractor is allowed to bring any lifting
equipment into the actual exhibition hall.
The Organisers wish to reiterate that the aisles must be kept clean and clear of cartons, crates or bulky
exhibits at all times. This is the responsibility of every exhibitor and their stand contractors. A penalty
may be levied on the exhibitor if this rule is not complied with.
5.10
FURNITURE HIRE
The nominated furniture hire contractor Projex Event Services will supply stand furniture if required,
prices quoted are inclusive of delivery to and removal from Exhibitors’ Stands.
Tel: +971 4 327 2668
Please see FURNITURE ORDER FORM which can be found at the back of this manual.
5.11
INTERNET ACCESS
Wi-Fi access is available at the DWTC but it has been advised the coverage is not so reliable in
areas and keeps disconnecting. We would recommend Exhibitors to order an ADSL line for
stand to be 100% sure to get the connection and speed required.
some
their
Please see INTERNET ORDER FORM which can be found at the back of this manual.
5.12
PHOTOGRAPHY
Should you require further information regarding this service please contact the organiser prior to the
exhibition.
5.13
RIGGING
Please see RIGGING ORDER FORM which can be found at the back of this manual.
5.14
TELECOMMUNICATIONS & DATA SERVICES
The following company has been appointed contractor for telecommunications:
Helpline: +971 4 308 6333
Please see TELECOMMS & DATA SERVICES ORDER FORM which can be found at the back of
this manual.
17.
Section 5
_________________________________________________
5.15
TEMPORARY STAFF
The following company has been appointed contractor for temporary staff:
Contact: Yolla Shoucair
HOSTEX FZC
PO BOX 33425
DUBAI
UAE
Tel: +971 (0) 50 6455652
Fax: + 971 (0) 4 2827380
Please see TEMP STAFF ORDER FORM which can be found at the back of this manual.
5.16
WATER SERVICES
Please contact Projex Event Services directly to order your water services .They can be contacted on:
Tel: +971 4 327 2668
Please see WATER ORDER FORM which can be found at the back of this manual.
18.
Section 6
SHELL SCHEME INFORMATION
_________________________________________________
6.1
OFFICIAL CONTRACTOR
We have appointed Projex as our Official Stand-building Contractor, Projex will provide the following
services:
- Building of all shell scheme stands.
- Rental service for furniture electrics, water and compressed air for all shell scheme and space only
stands.
- Connection of electricity and water installation from venue to all stands including space only stands.
- Special design and construction for Space Only stands if required by Exhibitors.
If you have any questions on stand construction and installation, please contact Projex directly:
Tel: +971 4 327 2668
6.2
SHELL SCHEME STAND SPECIFICATION
The following will be supplied as part of your Shell Scheme Package:





Aluminium metalwork
White Foamex infill panels
Infill Fascia with Exhibitor Name and stand number (white cut vinyl) on dark blue panel
Carpet - grey
Stand is built to an overall height of 2.5m


Electrical Package (per 9sqm):
3 x Spotlights
1 x 13amp Electrical Socket
Corner stands will be built with 2 open sides and adjoining stands will be built with a centre wall unless
otherwise specified to the stand contractor. All enquiries concerning Shell Scheme should be directed
to the stand contractor.
FURNITURE – is NOT included in the shell scheme package, please order your requirements using the
PROJEX Order Form.
6.3
SHELL SCHEME REGULATIONS
When planning the interio r of the stan d, the exhi bitors should take into acco unt the following stand
building regulations:
1)
2)
3)
4)
5)
6)
No additional fitting of display material may be attached, nailed, screwed or drilled to the Shell Scheme
stand. If this instruction is ignored, dmg events may charge the exhibitor and or/contractor concerned
for damage to the materia l. If you require a ssistance in ha nging or displayi ng your exhi bits, please
consult the official contractor.
No painting or wall papering on pan els is allowe d. Exhibitors wh o wish to have panels p ainted must
inform the official contractor, who will provide a quotation and carry out the work.
No free-standing fitting should exceed a height of 2.5m at borders. This includes towers and
logos/names etc.
The fascia is 30cm in height with a usable space of 22cm. The exhibitor may add a com pany logo by
arrangement with the official contractor at an additional cost.
No suspensions or attachments may be made from beams or rafters of the exhibition hall, or any fixing
be made on the floor, columns, walls or any other part of the building.
An exhibitor occupying a corner stand (open to two or three sides) must get the Organisers approval
before closing any side.
19.
Section 6
SHELL SCHEME INFORMATION
_________________________________________________
7)
8)
9)
Contractors, other than the officially appointed contractor, carrying out shell scheme stand interior are
responsible for removing t heir waste material daily during build-up period and all their m aterial at th e
end of the exhibition.
The organiser will be responsible for the official identification and numbering of stand, please see
Projex Fascia Name board order form at the back of this manual.
Alterations on site to the standa rd shell scheme package may be su bject to a charge be ing made.
Please notify any changes required direct to the stand builder prior to build-up.
Please Note: Any Electrical or Furniture orders received after the deadline date will carry a surcharge
of 20%.
If the fascia name board form is not received by the deadline date Projex will use the company name
printed on the exhibitor list (limit 30 characters).
Any changes to the fascia name board after they have been printed will be charged to the exhibitor at
50.00 USD per fascia name.
20.
Section 7
SPACE ONLY INFORMATION
_________________________________________________
7.1
FLOOR LOADING
Maximum load of up to 5000 kg per sqm.
Exhibitors with heavy equipment should consult the official on-site handler in case of doubt.
Working machinery must be adequately guarded against any possibility of accidents to visitors.
7.2
SPACE ONLY STAND FITTING REGULATIONS
ALL SPACE ONLY STANDS MUST BE APPROVED BY THE ORGANISER AND
THE VENUE OR WHERE NECESSARY LOCAL AUTHORITIES.
Please note the following regulations and comply by providing the correct information by the deadline dates.
Exhibitors are at liberty to employ a stand contractor of their choice to carry out the construction and erection
of their stand.
Exhibitors, their Agents or Contractors should satisfy themselves on th e first morning of construction
that the site marked out on the flo or conforms to the dimensions shown on their plan and Booking
Confirmation.
Areas incorporating columns or parts of the perma nent building structure must be checked for location
and measurements. Tra ps, service openings in floor s, fire p revention outlets, etc., must be left
accessible at all times. Exit signs must not be masked or obstructed.
Please note the following regulations and comply by providing the correct information by the deadline
dates.
Exhibitors are responsible for the stand design and construction of stand walls as follows: OPEN FRONTAGE ONLY - Must have a back wall & 2 side walls and carpet
2 OPEN SIDES - Must have a back wall and a side wall and carpet
3 OPEN SIDES - Must have a back wall and carpet
PLANS - Fully dimensional drawings showing details of a ll interior stand fittings and
position/dimensions of ma chinery exhibits must be submitted for approval, please see SPACE ONLY
CONSTRUCTION FORM .
Important – It is the responsibility of Exhibitors who have taken ‘SPACE ONLY’ sites to supply,
erect
and decorate free standing single clad partitioning to the periphery of their sites when they adjoin an
adjacent stand. The minimum height of the partitioning must be 2.5 metres of which the area above
2.5 metres must be double-sided cladding and decorated in plain colours only on the reverse.

Contractors should note that they will be held responsible for the complete removal from the hall by the
specified time of all goods, equipment and material used by them, together with all rubbish. The
Organisers reserve the right to treat any goods, equipment, materials or rubbish not so removed as they
consider fit and at the expense of the Contractor concerned, also stand fitting contractors agree to use
only the appropriate labour and observe the Regulations of the Exhibition Management. Exhibitors, their
Agents or Contractors should satisfy themselves on the first morning of construction that the site
marked out on the floor conforms to the dimensions as detailed on their booking confirmation.

Build Height Restrictions – 6 Metres

The exhibitor and his contractor must conform to the Rules & Regulations of the venue and dmg events
Ltd.

All stand structures, signs, notices, etc., must be contained within the area allocated and may not
project into or over the public gangways. Traps, service openings in floors, fire prevention outlets, etc.,
must be left accessible at all times. Exit signs must not be masked or obstructed.
21.
Section 7
_________________________________________________

No suspension may be made from the roof of th e exhibition halls, nor may fixings be made to the
structure of the building.

In the interest of the exhibition as a whole the Organisers reserve the right, where necessary, to specify
the times at which certain stands may be built or dismantled.

Building Columns – where these fall wholly or partially within the area of allocated space, they may be
encased by the Exhibitor on all four sides to a hei ght of 2.5m. The ca sing must be self-supporting and
may not be fastened to the column. Only the face of casings (not column) which fall within the allocated
space may be used for display of photographs or other pictorial matter.

The cutting of channels in floors is strictly prohibited.

All material used in the construction of the stand must be flameproof.

All stand construction and materials used must comply with DWTC regulations.
Contractor Access During Build-up and Tear-down:
The procedure detailed below has been introduced by DWTC Protocol and Security department as required by
the Dubai Naturalisation and Residency Department. For smooth build-up and tear-down access, please ensure
that all your contractors follow this procedure:
Local Contractors (UAE based)
All contractor staff must report to the cashier’s cabin at the Za’abeel service yard to avail of a temporary contractor badge in
exchange of a valid proof of identity which can be either a UAE labour card or a UAE national ID card or a UAE driving
licence or a UAE government organisation ID card.
This proof of identity will be kept at the cashier’s cabin at the Za’abeel service yard until the contractor badge is returned. As
of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to
24:00). A fee of AED 250.00 will be payable at the cashier’s cabin at the Za’abeel service yard for any lost contractor badge.
International Contractors (non UAE based)
All contractor staff must report to either the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception to avail of a
temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. AED 200.00
will be charged per badge; these AED 200.00 represent an entrance fee of AED100.00 and a refundable deposit of
AED100.00. The refundable deposit can be claimed upon returning the badge within 15 days from the date of payment. In
the event the badge is not returned at the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception, the deposit
will not be refunded.
SEE – DWTC CONTRACTOR BADGE POLICY
a.
b.
c.
d.
e.
f.
PLEASE NOTE:
If you are intending to include the following as part of your stand design, further details may be required:
Erecting a Multi-Storey Stand. Full structural calculations are required.
Provision for a closely seated audience on the floor, on a platform or on tiered grandstand.
Any part of the stand exceeds 4m in height above the floor of the Centre.
The travel distance from any part of the stand to an open side or exit or to a gangway is greater than
10m.
Install heavy audio-visual equipment, banners, lighting truss on any part of the stand.
Suspend equipment from the roof structure of the halls.
When submitting stand designs for approval please complete the DWTC Exhibition Stand
Structure form located at the back of this manual and return together.
If your stand fits into any of the above criteria it is essential that stand plans are submitted by the
deadline as the DWTC may require further information before approval is given.
Please note, no work is to commence in the halls until approval of the plans has been given in writing.
Please see form for rigging, installing trusses, or suspension.
22.
Section 7
_________________________________________________
7.3
REMOVAL AND WASTAGE
Exhibitors are responsible for their own waste removal during build-up and tear-down. Your
contractor(s) should remove the build-up material outside DWTC premises and not inside the
marshalling yards. The paint cans should not be thrown inside the skips and should be removed from
DWTC premises instead. The skips area must be kept free at all times to allow uninterrupted access for
DWTC.
The stand space must be vacated with all adhesive tapes, paint and similar traces completely removed.
23.
RISK ASSESSMENT
PLEASE USE BLOCK CAPITALS
Name of Company ………………………………………………………………………………………...
Address ……………………………………………………………………………………………………..
Risk Assessment undertaken
by:
Postcode …………………………………. Town ……………………….. Country ……………………
…………………………………….
Telephone No. …………………………………….. Fax. No. ………………………………………….
Stand Contact ……………………………………………….. Stand No. ……………………………….
…………………………………….
Signature
Email Address …………….…………………………………………………………………………….…
Task
Hazard
Risk Level
Who’s at risk:
Exhibitor,
x Severity ( )
contractor, visitor,
employees etc.
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
Likelihood
x Severity ( )
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
Precautions/cautions
measures that are
required: (include
current/existing control
measures).
Task
Hazard
Who’s at risk:
Risk Level
Exhibitor,
x Severity ( )
contractor, visitor,
employees etc.
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
Likelihood
x Severity ( )
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
measures that are
required: (include
current/existing control
measures).
RISK ASSESSMENT SAMPLE
PLEASE USE BLOCK CAPITALS
Name of Company ………………………………………………………………………………………...
Address ……………………………………………………………………………………………………..
Risk Assessment undertaken
by:
Postcode …………………………………. Town ……………………….. Country ……………………
…………………………………….
Telephone No. …………………………………….. Fax. No. ………………………………………….
Stand Contact ……………………………………………….. Stand No. ……………………………….
…………………………………….
Signature
Email Address …………….…………………………………………………………………………….…
Task
Hazard
Unloading of
Packaging
Trips over
discarded
packaging.
Working at Height Materials and
tools dropped
on the people
below.
Who’s at risk:
Exhibitor,
contractor,
visitor,
employees etc.
E,C, all others.
All people in the
vicinity.
Risk Level
x Severity
( )
Likelihood
x Severity
( )
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
V High
High
Medium
Low
measures that are
required: (include
current/existing
control measures).
Remove all packaging
as it’s produced.
Ensure other people
stay away from the area
and provide personal
protective equipment for
staff at risk (hard hats).
Date to implement
control measure (if already
in place, write ‘Current’).
On-site
On-site
On the following Risk Assessment form continue listing tasks and hazards – but remember that they should only be the most significant
areas of risk that will be present on-site. Divide the risk
EXHIBITOR METHOD STATEMENT
Please note that this simplified form may be inadequate
for the larger, complex stands and exhibitors should
therefore submit their own version.
Stand No:
Company Name:
Responsible
Person:
Stand details &
location:
Access:
Erection &
timetable:
Stability:
Lifting:
Scaffolding:
COSHH:
Environment:
Services:
Safety features:
Exhibits:
Please complete and return this form to:
EXHIBITOR METHOD STATEMENT
(EXPLANATION)
Please note that this simplified form may be inadequate for the larger, complex stands and
exhibitors should therefore submit their own version. DO NOT PHOTOCOPY THIS FORM
Responsible Person:
(The employee who will be responsible for the construction and breakdown of your stand):
Mr …….. is in charge on-site, and can be contacted on (mobile) in an emergency out of hours.
Stand Details &
Location:
(The loadings, dimensions, locations, unusual stand features): To be erected in Hall …. On
Stand …. Surface total ….. Upper deck sqm structural for a design load of ….kg/sqm
Access:
(Details of the entry point into the halls and the route to the final position): there will be no
abnormal deliveries – the estimated number of vehicles on site will be …….
Erection and
Timetable:
(The sequence and schedule in which all the stand elements will be built, including alignment,
electrical connection etc.) We will erect the stand in two teams – one team for the upper deck
and one team for the back wall, partition walls, display etc., (forklift trucks see lifting); The
estimated number of hours to erect the stand is 36 which will fit in with the Organisers timetable;
there will be no late working for this exhibition; the number of personnel needed (within the time
allowed) to safely complete the stand is ………
Stability
(Methods of ensuring adequate structural support of any stand element requires cross bracing,
with calculations and inspection certificates from an independent structural engineer): Stability
will be ensured at all times. Procedures as follows; upper deck structure consists of pillars and
beams (heavy duty steel beams of square section 20 x 20cm consisting of IPB 200 steel). Steps
of erection – First frame assembled on floor, truck lifted into the vertical, held by temporary
props. Second frame will likewise truck lifted to vertical, and connected to first frame using
beams. Props will then be removed as this rectangular structure can stand by itself. It will be
positioned and aligned as appropriate. Any pillars and beams will then be connected to the basic
structure one after the other (in sequence) until the upper deck is completed. Wooden beams
will be inserted into the steel beams to provide support for the platform floor boards (screwed to
wooden beams). Stairs will be assembled and attached to upper deck. Before proceeding to
other work on the upper deck the balustrades/railings will be fitted.
Lifting:
(Outline the equipment that will be used, their capacities, weight, locations and floor loadings.
Check the operative’s current licence or Certificate or Competence; check machine’s inspection
certificate or maintenance record): Forklift truck required fro erection – 2 tonnes lifting capacity
to be sourced by the appointed lifting company and provided locally.
Scaffolding:
Include details of temporary and mobile scaffold, access towers and other work at height which
you intend to carry out): a 3m mobile scaffold tower will be sourced locally, with all safeguards
properly employed on site. Operatives will be trained and experienced in scaffolding systems.
COSH:
(Any proposed use of hazardous and toxic substances must be advised to the Organisers and
venue. Outline the protection provided for employees and workers on adjacent stands): There
will be no hazardous or toxic substances used on site.
Environment:
(Consider any abnormal noise that maybe present, or work which may create dust or fumes.
What ventilation and other control measures will be provided?): No abnormal noise, dust or
fumes will be present. Current hall ventilation is adequate.
Services:
(Note where electrical work will be carried out, welding, gases, compressed air, water or waste
services will be brought onto site): Electrical work will be carried out by the appointed
contractors. There will be no welding, gases, compressed air, water or waste.
Safety features:
(Identify the safety equipment and precautions that you will be providing on site, including
protective measure that you will be implementing for all of the above, and areas of risk as
highlighted by your Risk Assessment): Hard hats will be supplied to all staff in the vicinity of
overhead work.
Exhibits
(Provide the organisers with any/all details which may present a risk to the public and/or the
operator. How will this exhibit be delivered onto your stand? What machine guarding or other
special requirements are there? What hazardous waste will be produced?); The ……… machine
will be roped off and strong transparent guards used as details in our Risk Assessment. It will
be delivered onto the stand by the appointed lifting company. The waste will be collected after
the show shuts each day and be removed safely by …………. Ltd. Access for this company will
be arranged with the organisers prior to the show by ………….
Advertise in the Official
Show Catalogue for the
Middle East Coatings
Show 2015 Dubai.
PPCJ is the leading Journal for the Coatings and Ink
industry in Europe, the Middle East and Africa. As the
sponsor and official publication for the event PPCJ
offers an unrivalled cost effective way to reach your
target audience.
ADVERTISING
COPY DEADLINE
19 DECEMBER
2014
Published in the January 2015 issue of PPCJ this
offers unique benefits of:
vMore than 8600 copies to decision makers in the paint and
ink industry.
vMore than 6000 bonus distribution to the Middle East Coatings Show visitors.
vLargest circulation in Europe, the Middle East and Africa.
vOfficial publication of the Middle East Coatings Show 2015.
vExtended reference value.
To advertise please complete
the order form and return to
[email protected]
Organised by:
Sponsored by:
Advertisement Order Form
PLEASE BOOK (TICK AS APPROPRIATE)
ADVERTISEMENT SPACE IN THE JANUARY 2015 ISSUE
OF POLYMERS PAINT COLOUR JOURNAL (PPCJ) to
GUARANTEE YOUR PLACE NOW
email: [email protected]
fax: +44 (0)1737 855034
ADVERTISING RATES
Please reserve (tick as appropriate) advertisement space required
6
6
6
6
Full page, 4 colour £5,060
Full page, 2 colour £3,629
Half page, 4 colour £2,910
Half page, 2 colour £2,087
6 Quarter page, 4 colour 6 Quarter page, 2 colour 6 Double page spread
£1,708
£1,225
£7,590
Advertisement material is required by: 19 December 2014
EARLY BIRD
DISCOUNT
All Exhibitors receive a 20% discount on rate card advertising
in the show catalogue, if booked by 14 November 2014
Acceptable Formats
All pdf files to be supplied PDF/X-1A compliant. CMYK, images to be 300 dpi
For information about other formats and for all other enquiries, please contact:
Melanie Chiles, Production Manager
Tel: + 44 (0) 1737 855044
Fax: +44 (0) 1737 855034
YOUR DETAILS
COMPANY:
ADDRESS:
CONTACT NAME:SIGNATURE:
TEL:FAX:
EMAIL:
Ranjeet Sandhu
Advertising Manager
Tel:
+44 (0)1737 855105
Fax: +44(0)1737 855034
Email:[email protected]
Jessica Szuts-Naranjo
Sales Executive
Tel:
+44 (0)1737 855162
Fax: +44(0)1737 855034
Email:[email protected]
Coatings Group,
dmg events (MEA) Ltd,
Quartz House , 20 Clarendon Road,
Redhill, Surrey, RH1 1QX
Organised by:
Sponsored by:
The Coatings Group Events www.coatingsgroup.com EVENTS PLACE AND DATES 2
0
1
5 2
0
1
6 ASIA COATINGS CONGRESS 12 ‐ 13 May 2015 Windsor Plaza hotel Ho Chi Minh City, Vietnam LATIN AMERICAN COATINGS SHOW 15 ‐ 16 July 2015 World Trade Centre Mexico D.F., Mexico ASIA PACIFIC COATINGS SHOW 17 ‐ 18 September 2015 Kuala Lumpur Convention Centre Kuala Lumpur, Malaysia MIDDLE EAST COATINGS SHOW – CAIRO 7 ‐ 8 October 2015 Cairo International Conventions & Exhibition Centre Cairo, Egypt MIDDLE EAST COATINGS SHOW – DUBAI 14 – 16 March 2016 Dubai International Conventions & Exhibition Centre Dubai, UAE ASIA COATINGS CONGRESS 19 ‐ 20 May 2016 Marina Bay Sands Singapore ASIA PACIFIC COATINGS SHOW 21 ‐ 23 September 2016 BITEK, Bangkok, Thailand NORTH AFRICAN COATINGS CONGRESS 12 – 13 October 2016 Hyatt Regency Hotel Casablanca, Morocco STAND ENQUIRY FORM
Please enquire online by using the Stand Enquiry links below or submit by e‐mail to [email protected] or fax to +44 (0) 1737 855034 STAND ENQUIRY (links) http://www.coatings‐group.com/congress/acc/standenquiry http://www.coatings‐group.com/show/lacs/standenquiry http://www.coatings‐group.com/show/apcs/kuala‐
lumpur/standenquiry http://www.coatings‐
group.com/show/mecs/cairo/standenquiry https://dmgeventsmea.wufoo.eu/forms/mecs‐2016‐dubai‐
stand‐enquiry‐form/ https://dmgeventsmea.wufoo.eu/forms/acc‐2016‐stand‐
enquiry‐form/ https://dmgeventsmea.wufoo.eu/forms/apcs‐2016‐stand‐
enquiry‐form/ https://dmgeventsmea.wufoo.eu/forms/nacc‐2016‐stand‐
enquiry‐form/ EXHIBITOR INFORMATION Company Name Contact Name E‐mail Space required (sqm) Job Title Phone SponsorshipOpportunities
Wehavepreparedarangeofsponsorship
andmarketingopportunitiesthatwillgive
yourcompanythechanceforextra
promotionandenhancetheprofileofyour
brand–whateveryourbudget
1. ShowFloor
LoungeAreaSponsorship
GalaDinnerSponsorship
A special Lounge Area in the exhibition hall
featuringtablesandchairswherevisitorsmay
sit and relax. Your banner will be hung above
thisareaandwewillproviderackswhereyour
promotionalliteraturemaybehung.
You may also place corporate literature and
giftsonthetables.
Price: £5,000
This is the highlight of the show for all
exhibitors.
A
sumptuous
networking
opportunitywhichwillfeatureyourlogoonall
invitations and A/V, a welcome speech from a
dignitary
from
your
company,
acknowledgement of your sponsorship from
theVPofQuartz’sCoatingsGroup,MrIanFaux.
Distribution of corporate items will also be
possible and the whole evening will be
reported in an article published in PPCJ the
following month, with full recognition to the
sponsor.
Price: £8,000
CorporateHospitalityRoom
A special room outside of the exhibition hall
where you may host your own corporate
function. This could be a sales presentation to
private clients, a select drinks reception or a
corporatemeeting.
Wewillsendoutspecialinvitesonyourbehalf
(to be supplied by you) to all pre‐registered
visitors and delegates and you may also invite
yourownclients/visitorsdirectly.
Basic A/V will be provided, but all catering
requirements should be ordered directly from
thevenue.
Price: £4,000perhalfday;£6,500perday
Business
Presentation
Sponsorship
Area
Posters and literature distribution in the
Business Presentation Area in the Exhibition.
In addition your logo will be placed on the
podiuminconjunctionwiththeMECSlogoand
alsoontheA/Vholdingslide.
Price: £4,000
Page | 2
DistributionRacks
Special distribution racks positioned around
the exhibition and stocked with your
promotionalmaterial.
Price: £500perrack
2. Signage
PosterSites
2.5m x 1m white melamine panels situated
aroundtheexhibitionhalluponwhichyoumay
placeyourposters.
Cost: £800persite
‘Footprint’Sponsorship
Special carpet tiles in the exhibition area
featuring your logo and leading to your stand
fromtheentrance.
Cost: £2,000per10tiles
‘YouAreHere’BoardSponsorship
HallBanners
Bannersaroundthehallsofferastrikingwayto
attract visitors to your stand. The size of the
bannersisapprox.3mx1m.
Price: £2,500perbannersite
These will be placed around the hall at
strategicpointsaswellasattheentrance.Your
standwillbehighlightedandwillfeatureyour
logo
Price: From£1,000
Page | 3
3. Registration
Lanyards
VisitorTicket
Quality lanyards (badge cords) featuring your
logotobegiventoallvisitorsandexhibitors.
Quantity:1,750(approx.)
Price: £5,000
Your logo on the printed Visitor Ticket mailed
out to over 20,000 industry contacts prior to
theshow.
Thiscanalsofeatureyourboothnumber.
Price: £7,000
CarrierBags
These are handed to every visitor on arrival.
Your company logo and message is carried
aroundtheshowtoyourpotentialcustomers.
Cost:Onesponsoronly
£4,000–Customer’sownsupply
£7,000–productionandsupplybydmgevents
BadgeSponsorship
RegistrationGiveaways
Your promotional material given away at
registrationinthevisitorbags.
Price: £1,000
Displayyourlogooneverysinglevisitorbadge
provided to customers on registering at the
show. Company logo will also feature on
registrationterminalscreens.
Price: £5,000
DelegateBags/BriefCase
Approximately400delegatebagswillbegiven
to all speakers and delegates to the 2‐day
symposium. The sponsor’s logo will feature
prominently on the bags in conjunction with
the MECS show logo and corporate
literature/giftsmayalsobeplacedinthebags
Price: £8,000
Page | 4
MarketResearch/PrizeDraw
A special questionnaire can be handed out at
Reception which must be filled out and
returned to your stand in order for the
applicanttobeenteredintoaPrizeDraw.The
prizewillbesuppliedbyyouandwecaneven
advertisetheopportunityinPPCJandAPCJ.We
suggestthatthequestionnaireisnolongerthan
5questions.
Price:2,000
‘Passport’Scheme
Similar to the Prize Draw scheme this is an
excellentwayofdrivingtraffictoyourstand.A
special‘Passport’willbeproducedwithupto6
exhibitors featured on it. In order to receive a
prize, visitors will be required to visit each of
the exhibitors’ stands and have the ‘Passport’
stamped. This should then be brought to
Receptionwheretheprizewillbehandedover.
Prizes could be corporate gifts or market
reportsandareopentodiscussion.
Price: £1,500perexhibitor(max6exhibitors)
4. Advertising
ExhibitionCatalogue
As an exhibitor, your company will be listed
free of charge in the catalogue. Advertising in
thecatalogueisacost‐effectivewaytogenerate
additional interest in your company and
products.
Price:£4000
AfullpageadontheOutsideBackCoverofthe
Show Daily and featured editorial inside. This
willbehandedouttoallattendeestotheevent
as well as circulated every morning to show
visitorsinaffiliatedhotels.
Price: £4,500for3issues
ShowDailySponsorship
Page | 5
WebsiteSponsorship
DirectMail
YourlogoandhyperlinktoyourchosenURLon
the
Coatings
Group
website:
Price: £2,000for6months
Aone‐offmailingofyourpromotionalmaterial
to all pre‐registered visitors 3 weeks prior to
theevent.
Price: £3,000(itemsunder20g)
Foritemsover20gpleaseconsultwiththe
organiser
Page | 6
2TEMPOR11111111111ARY
STAND S1TAFF
TEMPORARY STAND STAFF
Please complete in type or block capitals
(We cannot be held responsible for mistakes from illegible handwriting)
Company Name……………………………………………………… Stand Number……......................
Address……………………………………………………………………………………………………….
Telephone…………………………………………….. Fax………………………………………………...
E-mail………………………………………………Contact Person……………………………………….
Signature………………………………………….. Date…………………………………………………...
*Please indicate in the table below the number of temporary staff required as well as their main duties/ tasks
to be performed ( such as host/ hostesses, receptionist, data entry operator, secretary, sales person,
translator, etc.) in order to enable us to allocate individuals with the appropriate skills.
Dates
No. of Staff
Requirements
Languages
Needed
From
To
Hostess/Receptionist/VIP
Translator
Registration
Ushers
Flyers Distributor
Others/Please Specify
Dress Required
Specific Requirements
Rates: The rate for Arabic/English or only English is from AED 90.00 / US $25 per hour per staff (minimum 5hrs per day)
and payable prior to the event. (A 20% increase thus makes the rate AED 100 / 28$ per hour per staff , if booking
and confirmation is given less than 48hrs prior the date of event.
However, special requests of the Hostesses (VIP Hostesses service) or the Models will be accounted separately and
the invoice will be made accordingly – please contact us for additional information. As for translator/interpreter the rate will
be AED 1,100 / US $ 300per day.
Cancellation Terms: Partial or total cancellation of the above order can be made up to 8 days prior to the
commencement of the duty without charge. 100% charge will apply for any partial or total cancellation made within 7 days
of the commencement of the duty.
Confirmation: Confirmation will be made by email. Where there may be last minute emergencies, due to sickness etc,
and the hostess is no longer available, HOSTEX will guarantee to provide a replacement hostess.
Payment:

International Companies: All payment should be made by bank transfer at least 10 days prior to the
commencement of the duty as per the bank details below.

Local Companies: Payments can be either made by bank transfer, local bank cheque or by direct cash payments
10 days prior to the commencement of the duty.
Bank Name: EMIRATES NBD
P O Box 777
Tel: +971 4 332 0808
Fax +971 4 332 0908
Beneficiary name: HOSTEX FZC
Swift Code: EBILAEAD
Account No: 1012452712201
IBAN: AE930260001012452712201
1/2
Return to:
Hostex
P.O. Box 35464
Dubai, U.A.E
Fax: +971 4 282 7380
Cell: +971 50 645 5652
No. of
Hours
DUE DATE: 23rd February 2015
PLEASE RETURN TO :
PROJEX EVENT SERVICES LLC
P.O BOX. 31362, DUBAI, U.A.E.
Dubai International Exhibition Centre
9 - 11 March 2015
COMPANY NAME
:
STAND #
:
CONTACT PERSON
:
EMAIL
:
TEL. / MOBILE
:
FAX #
:
PHONE
FAX
EMAIL
:
:
:
+ 971 4 3272668
+ 971 4 3204067
[email protected]
NAME BOARD (SHELL SCHEME ONLY)

Shell Scheme Exhibitors will be provided with a name board on the fascia of the stand. The text you require on this
board should be entered below, typewritten or printed in block capitals, to a maximum of 30 characters. Please
ensure that any abbreviations are correct, as the name will be reproduced exactly as shown.
IMPORTANT NOTE:
Exhibitors are reminded that one registered name or trade name only may appear on the shell
scheme name board and that name should be the same as the catalogue entry.
Any special graphics or company logos required by exhibitors can be produced at an additional cost
by Projex. Please forward artwork in .eps or illustrator format to [email protected] for a
quotation, minimum 25 days prior to start of the show.
UNLESS THIS FORM IS RETURNED BY THE DEADLINE, THE NAME APPEARING ON THE CONTRACT WILL BE USED ON THE
NAME PANEL/ FASCIA BOARD AND WE CANNOT BE HELD RESPONSIBLE FOR IT THEN BEING INCORRECT. ANY CHANGES
REQUESTED ONSITE WILL CARRY AN ADDITIONAL CHARGE OF USD 50.00
PLEASE LIMIT YOUR COMPANY NAME TO 30 CHARACTERS INCLUDING SPACES! COMPANY NAME SHOULD BE IN ENGLISH
SIGNATURE :
DATE :
DUE DATE: 20th February 2015
PLEASE RETURN TO :
9 - 11 March 2015
COMPANY NAME
:
STAND #
:
CONTACT PERSON
PHONE
FAX
EMAIL
:
:
:
+ 971 4 3272668
+ 971 4 3204067
[email protected]
:
EMAIL
:
TEL. / MOBILE
:
FAX #
:
ELECTRICAL - SPACE ONLY


Mains supplies to 'Space Only' stands are NOT included and must be ordered. Price includes current consumed, but
does not include a distribution board.
Please indicate below your mains supply and any distribution board required.
Points to note:
1. Mains Power
a. The rates quoted include consumption 2. Build‐up Power
a. The distribution boards for build‐up will be located in each of the 4 corners of the halls.
b. Each hall will have four distribution boards.
c. The contractor will connect their own equipment and cables to the distribution board.
d. Each distribution board will consist of single phase and three phase female commando or CEE Form sockets and 13 Amps plug tops.
e. For each order the contractor will be issued with a numbered socket.
f. Contractor build‐up power is only to be used for stand construction purposes and not stand testing.
g. Build‐up power will be used for build‐up and tear down only.
h. Build‐up power cannot be shared with other stand contractors.
i. The contractor will need to order and pay the power with Projex Event Services.
j. There will be a separate breaker for each socket, in case the power trips, the contractor needs to contact the duty electrician to reset the breaker.
l. All extension cables should be protected by a 13 Amps fuse.
m. For orders of more than 15 Amps single phase, the contractor needs to supply their own male CEE form socket.
n. There will be no other power source during build‐up, only the build‐up power distribution boards will be live.
o. During the event the build‐up power distribution boards will be turned off. CANCELLATION POLICY Cancellation of order:  Prior to the specified deadline date: no charge  After the deadline date: NO CHANGES, NO CANCELLATION WILL BE ALLOWED Prices in US $
Prices in AED
Up to 20th
Feb 2015
From
21st Feb
2015
Up to 20th
Feb 2015
From 21st
Feb 2015
Build-up 15 amps single phase main including consumption
151.00
225.00
555.00
827.00
Build-up 30 amps single phase main including consumption
262.00
395.00
964.00
1,455.00
Item Description
Build-up 15 amps Three phase main including consumption
410.00
618.00
1,509.00
2,273.00
Build-up 30 amps three phase main including consumption
731.00
1,097.00
2,691.00
4,036.00
15 Amps single phase main including consumption
242.00
363.00
891.00
1,336.00
30 Amps single phase main including consumption
450.00
674.00
1,655.00
2,482.00
15 Amps three phase main including consumption
721.00
1,082.00
2,655.00
3,982.00
1,210.00
1,816.00
4,455.00
6,682.00
2,048.00
3,073.00
7,536.00
11,309.00
3,809.00
5,714.00
14,018.00
21,027.00
Single Phase Distribution board
277.00
415.00
1,018.00
1,527.00
Three Phase 30 Amps Distribution Board
383.00
576.00
1,409.00
2,118.00
Three Phase 60 Amps Distribution Board
546.00
820.00
2,009.00
3,018.00
Ceiling cable for truss/light box including 15 ASP Mains
657.00
986.00
2,418.00
3,627.00
Ceiling cable for truss/light box including 30 ASP Mains
865.00
1,297.00
3,182.00
4,773.00
Ceiling cable for truss/light box including 15 ATP Mains
1,136.00
1,705.00
4,182.00
6,273.00
Ceiling cable for truss/light box including 30 ATP Mains
1,625.00
2,439.00
5,982.00
8,973.00
For ceiling cable that requires more than 30 Amps Three Phase – PLEASE CONTACT PROJEX EVENT SERVICES
24 hour supply
+30%
+30%
+30%
+30%
QTY
Total in USD / AED
(Pls. Specify
ELECTRICAL ACCESSORIES (unconnected)
15 Amps extension lead 3 pin socket
77.00
116.00
282.00
427.00
4 Way extension bar
96.00
146.00
355.00
536.00
15 Amps CEE form socket
40.00
59.00
145.00
218.00
52.00
79.00
191.00
291.00
77.00
116.00
282.00
427.00
99.00
148.00
364.00
545.00
32 Amps 3 phase isolator
84.00
126.00
309.00
464.00
80 Amps 3 phase isolator
116.00
175.00
427.00
645.00
1,327.00
1,991.00
4,882.00
7,327.00
662.00
993.00
2,436.00
3,655.00
WATER AND DRAINAGE SERVICES
Water and Waste
Water and waste partial filling
COMPRESSED AIR SERVICES
Pressure
Air Flow - Litre / PM
50-100
6
1,359.00
2,038.00
5,000.00
7,500.00
100-300
8
1,598.00
2,399.00
5,882.00
8,827.00
300-500
10
1,924.00
2,888.00
7,082.00
10,627.00
500-750
10
2,149.00
3,226.00
7,909.00
11,873.00
+50%
+50%
+50%
+50%
Additional (Split) connection
SIGNATURE :
DATE :
Please complete this form, show location of fittings on grid and return by email or fax. A copy should be sent with the
remittance before the deadline date.




PAYMENT IN FULL MUST ACCOMPANY THIS ORDER. PLEASE REFER TO PAYMENT TERMS.
ORDERS WILL NOT BE CONFIRMED OR PROCESSED IF PAYMENT IS NOT RECEIVED
ALONG WITH THE FORM.
PLEASE ORDER THE APPLICABLE DISTRIBUTION BOARD FOR YOUR MAINS SUPPLY (IF
REQUIRED).
POSITION OF CABLE SUPPLY TO STAND WILL BE DETERMINED BY THE STAND POSITION.
SURCHARGES ARE APPLICABLE AFTER 20th February 2015
PLEASE RETURN TO :
9 - 11 March 2015
COMPANY NAME
:
STAND #
:
CONTACT PERSON
:
EMAIL
:
TEL. / MOBILE
:
FAX #
:
PHONE
FAX
EMAIL
:
:
:
+ 971 4 3272668
+ 971 4 3204067
[email protected]
GRID PLAN – SPACE ONLY


Please indicate on this grid plan (1cm = 1m) the approximate electrical layout you require for your stand. (Indicate
also gangways and adjacent stand, to ensure positive identification).
Use this Grid Plan also to indicate positioning of furniture or fittings (1cm = 1m)
SIGNATURE :
DATE :
You are welcome to send us your own drawings or sketches to help us understand your
requirements even better
PLEASE RETURN TO :
9 - 11 March 2015
COMPANY NAME
:
STAND #
:
CONTACT PERSON
:
EMAIL
:
TEL. / MOBILE
:
FAX #
:
PHONE
FAX
EMAIL
:
:
:
+ 971 4 3272668
+ 971 4 3204067
[email protected]
SHELL SCHEME OPTIONAL EXTRAS
Prices in US $
Codes
Item Description
Prices in AED
Up to 20th
Feb 2015
From 21st
Feb 2015
Up to 20th
Feb 2015
From 21st
Feb 2015
D010
Single Wall Panel 1000mm x 2500mm high
95.00
114.00
349.00
419.00
D020
139.00
167.00
511.00
613.00
D050
Lockable door panel 1000mm x 2500mm high
Shelf 1000mm x 300mm deep : Flat [ ] or
Sloping [ ] please specify
31.00
38.00
115.00
138.00
P01
Pegboard (950mm x 950mm)
88.00
106.00
324.00
389.00
P02
Pegboard (1640mm x 950mm)
102.00
123.00
377.00
452.00
SIGNATURE :


QTY
DATE :
ITEMS WILL NOT BE SUPPLIED IF PAYMENT IS NOT RECEIVED IN ADVANCE.
CANCELLATION POLICY Cancellation of order: 
Prior to the specified deadline date: no charge 
After the deadline date: 50% cancellation charge On or after the first day of tenancy / build up: 100% cancellation charge SURCHARGES ARE APPLICABLE AFTER 20th February 2015
Total in
USD / AED
(please
specify)
PLEASE RETURN TO :
PHONE
FAX
EMAIL
9 - 11 March 2015
COMPANY NAME
:
STAND #
:
CONTACT PERSON
:
EMAIL
:
TEL. / MOBILE
:
FAX #
:
:
:
:
+ 971 4 3272668
+ 971 4 3204067
[email protected]
ELECTRICAL - SHELL SCHEME

The cost of providing single-phase mains supply and connection, including current consumed to shell stands is
covered by the space rental charges. A 9sqm Shell Scheme stand is supplied with 1 x 13Amp socket and 3 x 100W
spotlights. Please indicate below any EXTRA electrical requirements.
CANCELLATION POLICY Cancellation of order: 
Prior to the specified deadline date: no charge 
After the deadline date: 50% cancellation charge On or after the first day of tenancy / build up: 100% cancellation charge Prices in US $
Code
Item Description
Up to 20th
February
Prices in AED
From 21st
February Up to 20th
February
From 21st
February E010
Spotlight 100W
73.00
88.00
270.00
324.00
E020
4 Ft. Fluorescent
73.00
88.00
270.00
324.00
E030
13 Amp 3 Pin Socket
73.00
88.00
270.00
324.00
E040
15 Amp Round Pin Socket
91.00
109.00
335.00
402.00
E050
Floodlight 300W
83.00
99.00
305.00
366.00
E060
Floodlight 500W
111.00
133.00
407.00
488.00
E070
Floodlight 1000W
168.00
202.00
619.00
SIGNATURE :
QTY
Total in USD /
AED (please
specify)
743.00
DATE :
Please complete this form as required, show location of items on grid and return by email or fax. A copy should be sent
with your remittance before the deadline.
PLEASE RETURN TO :
PHONE
FAX
EMAIL
9 - 11 March 2015
COMPANY NAME
:
STAND #
:
CONTACT PERSON
:
EMAIL
:
TEL. / MOBILE
:
FAX #
:
:
:
:
+ 971 4 3272668
+ 971 4 3204067
[email protected]
FURNITURE HIRE
Prices in US$
Code
ITEM DESCRIPTION
Furniture
Type
Up to 20th
Feb 2015
From 21st
Feb 2015
Prices in AED
Up to 20th
Feb 2015
From 21st
Feb 2015
CH004
Chairs
Brown Leather with Back Rest
75.00
101.00
275.00
371.00
CH006
CH008BLK
CH008BLU
CH008ORG
CH008WHT
Chairs
White Leather, Metal Leg & Base, Armless
50.00
68.00
185.00
250.00
Chairs
Black Fabric, Round Chair, Aluminum Metal Legs
108.00
145.00
395.00
533.00
Chairs
Blue Fabric, Round Chair, Aluminum Metal Legs
108.00
145.00
395.00
533.00
Chairs
Orange Fabric, Round Chair, Aluminum Metal Legs
108.00
145.00
395.00
533.00
Chairs
108.00
145.00
395.00
533.00
CH009
CH011BLU
CH011GRY
CH011RED
CH012WHT
CH013GLD
CH013SLV
CH014BLK
CH014GRY
CH014WHT
Chairs
48.00
64.00
175.00
236.00
89.00
119.00
325.00
439.00
89.00
119.00
325.00
439.00
89.00
119.00
325.00
439.00
Chairs
White Leather, Round Chairs, Aluminum Metal Legs
Black Fabric, Office Chair, Mid Back, Armrest,
Adjustable Height, Wheels
Blue Fabric, Single Seater, Round Tub Chair,
Aluminum Metal Leg and base
Grey Fabric, Single Seater, Round tub Chair,
Aluminum Metal Leg and Base
Red Fabric, Single Seater, Round Tub Chair,
Aluminum Metal Let & Base
White Leather, Round Chair with hole in back rest,
Aluminum Metal Legs
108.00
145.00
395.00
533.00
Chairs
Banquet Chair, White Cushion, Gold Frame
48.00
64.00
175.00
236.00
Chairs
Banquet Chair, White Cushion, Silver Frame
48.00
64.00
175.00
236.00
Chairs
Leather Stackable Chairs
48.00
64.00
175.00
236.00
Chairs
48.00
64.00
175.00
236.00
Chairs
48.00
64.00
175.00
236.00
CH015
Chairs
Plywood Chair
44.00
59.00
160.00
216.00
Chairs
Chairs
Chairs
QTY
Total in
USD /AED
(Pls.
Specify)
SL005
Sofas &
Lounges
Sofas &
Lounges
Sofas &
Lounges
Sofas &
Lounges
Sofas &
Lounges
Sofas &
Lounges
BS001
Bar Stools
BS003
Bar Stools
BS004
Bar Stools
BS005
Bar Stools
Table &
Table Topps
Table &
Table Topps
Table &
Table Topps
Table &
Table Topps
Table &
Table Topps
Table &
Table Topps
Table &
Table Topps
Table &
Table Topps
Table &
Table Topps
Table &
Table Topps
Table &
Table Topps
Counters &
Office
Furniture
Counters &
Office
Furniture
Counters &
Office
Furniture
Counters &
Office
Furniture
Counters &
Office
Furniture
Counters &
Office
Furniture
SL001
SL002
SL003BLU
SL003GRY
SL003WHT
TT001
TT003
TT005
TT011
TT011
TT015BLK
TT015WHT
TT016BLK
TT016WHT
TT017
TT018
CO001
CO002
CO003
CO004
CO005
CO006
Tube Chair
102.00
138.00
375.00
506.00
White Single Seater, Low Square, Aluminum feet
116.00
156.00
425.00
574.00
Blue Fabric, Single Seater, Square, Aluminum Legs
Grey Fabric, Single Seater, Square, Aluminum Metal
Legs
White Fabric, Single Seater, Square, Aluminum Metal
Leg
White Leather, Single Seater, Round Chair, Wooden
Legs
Black Curved Seat, Low Backrest, Height Adjustable,
Leg Rest, Aluminum Leg & Round Base
Black Leather Seat with attaching leg rest, Height
Adjustable.
White Leather, Round Seat & Back Rest, Leg Rest,
Adjustable Height, Aluminum Leg & Round Base
White, Square Seat, Height adjustable, leg rest,
Aluminium leg & circular base
Square Aluminum Legs & Frame, Glass top (New
Bufco)
95.00
129.00
350.00
473.00
95.00
129.00
350.00
473.00
95.00
129.00
350.00
473.00
95.00
129.00
350.00
473.00
61.00
83.00
225.00
304.00
61.00
83.00
225.00
304.00
61.00
83.00
225.00
304.00
68.00
92.00
250.00
338.00
86.00
116.00
315.00
425.00
Square, Aluminum Legs & Frame, Glass top (Bufco)
Rectangle, Aluminum Legs & Frame, Glass top (Old
Bufco)
Banquet Table, Whice Vinyl Top, Fold Away Legs (w/o
cover)
Banquet Table, Whice Vinyl Top, Fold Away Legs (with
cover)
86.00
116.00
315.00
425.00
238.00
322.00
875.00
1,181.00
68.00
92.00
250.00
338.00
82.00
110.00
300.00
405.00
Black Wooden Top,
102.00
138.00
375.00
506.00
White Wooden Top
BlackPlastic Top, Adjustable Height, Aluminum Leg &
Round Base
White Plastic Top, Adjustable Height, Aluminum Leg &
Round Base
102.00
138.00
375.00
506.00
102.00
138.00
375.00
506.00
102.00
138.00
375.00
506.00
Round TableTop with Chrome Legs
68.00
92.00
250.00
338.00
Square TableTop with Chrome Legs
68.00
92.00
250.00
338.00
Octanorm Locable Cupboard
113.00
153.00
415.00
560.00
Octanorm Display Case, Glass Top, Lockable
Cupboard
123.00
165.00
450.00
608.00
New Line Show Case, All Glass, Low Height
170.00
230.00
625.00
844.00
Octanorm Counter
102.00
138.00
375.00
506.00
New Line Show Case, Full Height, Glass, with
Lockable Cupboard
340.00
460.00
1,250.00
1,688.00
Square, Octanorm Exhibit Base, White Viny Covered
Wooden Top
75.00
101.00
275.00
371.00
DS001
DS003
DS010
DS020
MI007
MI008
MI009
MI010
MI011
MI012
MI013
MI014
MI015
MI016
MI017
MI018
MI019
Display &
Shelves
Display &
Shelves
Display &
Shelves
Panels &
Doors
Octanorm Wall mounted rail
26.00
35.00
96.00
130.00
Flat, White Vinyl Covered Shelf (for System)
26.00
35.00
96.00
130.00
Single Wall Panel 1000mm x 2500mm high
95.00
114.00
349.00
419.00
Lockable Door
139.00
167.00
511.00
613.00
Miscellaneous
Garment Rack on Wheels, Adjustable Height & Length
95.00
129.00
350.00
473.00
Miscellaneous
Freestanding, Coathanger
48.00
64.00
175.00
236.00
Miscellaneous
3 Arm Free standing coat hanger
68.00
92.00
250.00
338.00
Miscellaneous
Perspex literature holder (A4) Single
27.00
37.00
100.00
135.00
Miscellaneous
Three tier literature holder
34.00
46.00
125.00
169.00
Miscellaneous
Freestanding, Zig Zag Lit Rack
170.00
230.00
625.00
844.00
Miscellaneous
Steel Magazine Rack
123.00
165.00
450.00
608.00
Miscellaneous
Plastic Bin - White
14.00
18.00
50.00
68.00
Miscellaneous
Aluminum, Small, Pedal Bin
20.00
28.00
75.00
101.00
Miscellaneous
Silver, wire mesh Bin
16.00
22.00
60.00
81.00
Miscellaneous
Pegboard, 0.95m x 0.95m white
75.00
101.00
275.00
371.00
Miscellaneous
Pegboard, 0.95m x 2m White
95.00
129.00
350.00
473.00
Miscellaneous
Table Top Fridge
143.00
193.00
525.00
709.00
SIGNATURE: _________________________________________ DATE : ___________________________
Please complete this form as required, show location of items on grid and return by email or fax. A copy should be sent
with your remittance before the deadline.


PLEASE RETURN TO :
PHONE
FAX
EMAIL
9 - 11 March 2015
COMPANY NAME
:
STAND #
CONTACT
PERSON
:
:
EMAIL
:
TEL. / MOBILE
:
FAX #
:
:
:
:
+ 971 4 3272668
+ 971 4 3204067
[email protected]
GRAPHICS
Codes
Item Description
Logo reproduction size (please supply
logo size) - Price per piece
Digital print with direct application to
panel - Price per panel
Digital print on foamboard to panel Price per panel
1
2
3
SIGNATURE :


Prices in US $
Prices in
AED
Up to 23rd Feb
2015
Up to 23rd Feb
2015
50.00
183.00
150.00
546.00
250.00
913.00
QTY
DATE :
CANCELLATION POLICY
Cancellation of order:

Prior to the specified deadline date: no charge

After the deadline date: 50% cancellation charge
On or after the first day of tenancy / build up: 100% cancellation charge
Total in USD /
AED (please
specify)
PROJEX EVENT SERVICES L.L.C.
AL AWIR INDUSTRIAL AREA
PO BOX. 31362, DUBAI, U.A.E.
TEL : +971 4 327 2668 FAX : +971 4 3204067
EMAIL : [email protected]
PAYMENT PROCEDURES
Telex Transfer
Payment to be made to :-
Projex Event Services L.L.C.
Account No. 020 475539 001
SWIFT: BBMEAEAD
HSBC Bank Middle East
P.O. Box. 66
Dubai, UAE
IBAN No. AE160200000020475539001
ALL BANK CHARGES TO BE BORNE BY SENDER
Please note, the amount credited into our bank must be the exact order value and any
shortage must be paid in full prior to a ny order being p rocessed. Telex Transfers
which have not been received and cleared through our bank prior to the build up of the
show will be regarded as unpai d and the service will not be supplied until the
outstanding amount is pai d in f ull. Please en sure therefore that you allow adequate
time for your telex transfer to clear the banking system to avoid problems on site.
Company Cheques
Only U.A.E. (AED.) based company cheques are accepted.
Credit Cards
VISA, MASTER and AMEX Cards can only be processed on-site.
DINERS CLUB Cards cannot be accepted
Code: CH-008
Size: D: 42cm
Size: D: 58cm
W: 52cm - H: 92cm
W: 62cm - H: 75cm
Colours
Colours
Code: CH-006
Code: CH-009
Size: D: 45cm
Size: D: 54cm
W: 47cm - H: 87cm
W: 44cm - H: 103cm
Colour
Colour
Chairs
Code: CH-014
02
Code: CH-015
Code: CH-012
Size: D: 42cm
Size: D: 68cm
W: 51cm - H: 85cm
W: 52cm - H: 83cm
Colour
Colour
Code: CH-011
Size: D: 63cm
Code: CH-013
Size: D: 46cm
W: 46cm - H: 94cm
Colours
W: 63cm - H: 73cm
Colours
Code: CH-004
Size: D: 45cm
Chairs
W: 45cm - H: 117cm
Colour
03
Code: SL-001
Size: D: 77cm
W: 65cm - H: 74cm
Code: SL-003
Colour
Size: D: 75cm
W: 68cm - H: 72cm
Colours
Code: SL-005
Size: D: 67cm
W: 67cm - H: 62cm
Sofas & Lounges
Colour
Code: SL-002
Code: SL-006
Size: D: 90cm
Size: D: 90cm
W: 90cm - H: 78cm
W: 102cm - H: 91cm - Seat Height: 45cm
Colour
Colour
05
Code: BS-001
Size: D: 48cm
W: 50 - H: 101cm
Colours
Code: BS-003
Size: D: 35cm
W: 44 - H: 87cm
Bar Stools
Colour
Code: BS-005
Code: BS-004
Size: D: 39cm
Size: D: 58cm
W: 39 - H: 92cm
W: 48 - H: 102cm
Colour
Colour
07
Code: TT-001
Code: TT-003
Size: D: 60cm
Size: D: 60cm
W: 60 - H: 49cm
W: 60 - H: 46cm
Code: TT-015
Size: Dia: 60cm
Tables & Table Tops
H: 109cm
Colours
Code: TT-005
Size: D: 60cm
W: 120 - H: 40cm
09
Code: TT-017
Size: D: 78cm
H: 74cm
Code: TT-016
Colour
Size: Dia: 60cm
H: 90cm
Colours
Code: TT-018
Size: D: 78cm
W: 78 - H: 74cm
Tables & Table Tops
Colour
Code: TT-011
Code: TT-011
Size: D: 76cm W: 180 - H: 75cm
Size: D: 76cm W: 180 - H: 75cm
10
Counters & Office
Furniture
Code: CO-001
Code: CO-002
Size: D: 54cm
Size: D: 54cm
W: 103 - H: 100cm
W: 95 - H: 100cm
Code: CO-003
Code: CO-004
Size: D: 45cm
Size: D: 53cm
W: 100 - H: 93cm
W: 95 - H: 100cm
12
Code: CO-006
Size: D: 50cm
Size: D: 53cm
W: 100 - H: 202cm
W: 53 - H: 53cm
Tables & Table Tops
Code: CO-005
13
Code: DS-001
Code: DS-003
Size: W: 30 cm
Size: W: 30 cm
L: 100 cm
L: 100 cm
Stand Fitting Extra
Code: DS-010
Code: DS-020
15
Code: MI-007
Code: MI-008
Size: D: 51cm
Size: D: 38cm
H: 170cm
H: 178cm
Garment Hanging Rail
Coat Hanger
Code: MI-010
Size:
W: 28cm - H: 27cm
Brochure Rack
Miscellaneous Items
Code: MI-009
Size: D: 78cm
W: 78cm - H: 167cm
Code: MI-011
Coat Hanger
Size:
W: 24cm - H: 32cm
Brochure Rack
17
Code: MI-012
Size: D: 21cm
Code: MI-013
W: 30cm - H: 148cm
Size: D: 20cm
Zig Zag Brochure Stand
W: 80 - H: 124cm
Code: MI-019
Code: MI-014
Code: MI-015
Small: D: 45cm
Size: D: 26cm
Size: D: 23cm
W: 45cm - H: 72cm
W: 26cm - H: 31cm
H: 38cm
Plastic Bin
Waste Bin with Pedal
Mid: D: 48cm
Miscellaneous Items
W: 51cm - H: 84cm
Large1: D: 63cm
W: 64cm - H: 158cm
Large2: D: 82cm
W: 200cm - H: 180cm
Code: MI-016
Fridge - White
Size: D: 27cm
W: 27cm - H: 35cm
Mesh Bin - Metal
18
Miscellaneous Items
Code: MI-017
Code: MI-018
W: 95cm - H: 95cm
W: 95cm - H: 200cm
Slot Board
Slot Board
19
Stand Security Coverage Form_2015
V01.09.14_MST
Please Return Completed Forms to DWTC’s Exhibitor Services:
Helpline: +971 4 308 6333 • E-mail: [email protected]
Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)
EXHIBITION DETAILS
Exhibition Name
Hall No.
Stand No.
Exhibition Date
Stand Name
ORDER CONTACT DETAILS (we require these details so we can contact you about your order)
First Name
Last Name
Job Title
Company Name / Type
Contractor
Exhibitor
Agent
Company Address
Company City
Postal Code
Direct No.
Mobile No.
Country
E-mail (important service information will be sent to this address)
On-site Contact Name
On-site Contact No.
Ways to Pay: Payment should be made only on receiving your pro-forma invoice;

(Please select)
CREDIT CARD - You can now pay by credit card through our secure on-line payment facility.
you a link to our website that will allow you to pay by VISA or MasterCard with ease.
On confirmation of your order we will e-mail
COMPANY CHEQUE - If your company is based within the UAE, we will accept payment by company cheque.
You need to allow for 5
working days to ensure that the funds have cleared on time and as such postdated cheques are not accepted. Cheques can only be deposited
at Exhibitor Services in Concourse 1 of Dubai World Trade Centre.
BANK TRANSFER - If you prefer you can pay by bank transfer. On selecting this method we will e-mail you the Bank Transfer Form that
will detail our account information and the charges you should allow for. You need to allow for 10 working days to ensure that the funds have
cleared on time.
Conditions of Sale:
1)
Dubai World Trade Centre holds the exclusive rights to all security services within DWTC.
2)
All security orders must be paid in full at the time of ordering. All rates are in United Arab Emirates Dirhams. Cancellations or amendments to
confirmed and paid orders are not permitted.
3)
The advance “More than 3 weeks prior” rates are charged 3 weeks and more prior to the start date of the event. Items must be paid
within 5 days of ordering or will be automatically cancelled.
4)
The standard “Less than 3 weeks prior” rates are charged within 3 weeks and less prior to the start date of the event. Items must be
paid within 24 hours of ordering or will be automatically cancelled.
5)
Successful delivery of your order is dependent on the correct st and number and name of exhibiting company being provided. P lease ensure
www.dwtc.com
1
Stand Security Coverage Form_2015
V01.09.14_MST
that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing [email protected].
A World of Possibilities:
Dubai World Trade Centre’s Security division is expert in delivering all your security requirements during the exhibition. For ease you
can order directly using this fo rm. However if you have more elaborate requirements in securing your stand then please call us and
we will be delighted to quote for you.
The Exhibitor Services Catalogue is now available containing full product descriptions
and imagery: Contact us on +971 4 308 6333 or e-mail us at [email protected]
Advance:
More than 3
weeks prior
Item Description
Female security personnel – (8 hours minimum)
135.00 per hour
Standard:
Less than 3
weeks prior
Duration
Quantity
Start date
Start time
End date
End time
135.00 per hour
Day 1
Day 2
Day 3
Day 4
Day 5
Male security personnel – (8 hours minimum)
115.00 per hour
115.00 per hour
Day 1
Day 2
Day 3
Day 4
Day 5
GRAND TOTAL
www.dwtc.com
2
Stand Catering Form_2015
V01.09.14_MST
www.dwtc.com
1
V01.09.14_MST
EXHIBITION DETAILS
Exhibition Name
Hall No.
Stand No.
Exhibition Date
Stand Name
First Name
Last Name
Job Title
Company Name / Type
Contractor
Exhibitor
Agent
Company Address
Company City
Postal Code
Direct No.
Mobile No.
Country
On-site Contact No.

(Please select)
CREDIT CARD - You can now pay by credit card through o ur secure on-line
payment facility. On confirmation of your order we will e-mail
COMPANY CHEQUE - If your company is based
within the UAE, we will accept payment by company cheque. You need to allow for 5
working days to ensure that the funds have cleared on time and as such postdated cheques are not accepted. Cheques can only be deposited at
Exhibitor Services in Concourse 1 of Dubai World Trade Centre.
BANK TRANSFER - If you prefer you can pay by bank transfer. On selecting this method we will e-mail you the Bank Transfer Form th at
will detail our ac count information and the charges y ou should allow for. You need to allow for 10 working days to ensure that the funds have
cleared on time.
Conditions of Sale:
1)
2)
3)
4)
5)
6)
Dubai World Trade Centre holds the exclusive rights to all catering services within DWTC. Food and beverage, logo bottled water and samples
are not permitted to be brought into DWTC by any organiser, exhibitor, contractor or other entity hired as part of the event.
All catering orde rs must be paid in full at the time of orde ring. All rates are qu oted in United Arab Emirates Dirhams. Can cellations or
amendments to confirmed and paid orders are not permitted.
The advance “More than 3 weeks prior” rates are charged 3 weeks and more prior to the start date of the event. Items m ust be paid
Successful delivery of your order is dependent on the correct stand number and na me of the exhibiting company being provided. Please ensure
Please advise of any specific dietary requirements at the time of ordering.
www.dwtc.com
2
V01.09.14_MST
www.dwtc.com
3
Item
Unit
BAKERY
Advance: Standard:
More than Less than
3 weeks 3 weeks
prior
prior
Khidri stuffed dates
400gms
170.00
220.00
Kholas large stuffed dates
400gms
190.00
250.00
Assorted Danish pastries
20pcs
105.00
140.00
Assorted croissants
20pcs
105.00
140.00
Assorted muffins
15pcs
125.00
165.00
Assorted donuts
20pcs
125.00
165.00
Banana puffs
15pcs
150.00
195.00
Sliced tea cake
10pcs
185.00
245.00
Linzer Torte
20pcs
175.00
225.00
Butter cookies
50pcs
130.00
170.00
American cookies
20pcs
140.00
185.00
Chocolate fudge brownies
20pcs
125.00
165.00
1kg
160.00
210.00
Chocolate truffles
20pcs
140.00
185.00
Quality Street chocolate box
370g
85.00
110.00
Bateel date chocolates
320g
145.00
190.00
Traditional Arabic sweets
400g
165.00
220.00
Turkish baklava
600g
160.00
210.00
1
300.00
340.00
V01.09.14_MST
Fri
Sat
Sun
Mon
Tue
Wed
Thu
Requested
Delivery
Time
Please write the quantity of items in the days columns
CONFECTIONARY
Wrapped mint candy
Reception package
Including assorted Lays crisps (15), Best salted peanuts (15),
assorted chocolate bars (15) & Quality Street chocolate box (1)
www.dwtc.com
4
Item
Unit
FRUIT
Sliced fruit platter
Advance: Standard:
More than Less than
3 weeks 3 weeks
prior
prior
30pcs
115.00
155.00
4kg
150.00
195.00
Classic sandwiches
30pcs
185.00
245.00
Luxury sandwiches
30pcs
290.00
350.00
Vegetarian sandwiches
30pcs
185.00
245.00
Mixed sandwiches
30pcs
195.00
260.00
Savory mixed bagels
20pcs
220.00
300.00
Savory wraps
30pcs
195.00
260.00
Smoked salmon & cream cheese
30pcs
220.00
300.00
Tomato & mozzarella skewers
30pcs
230.00
300.00
Tiger prawns with ginger
30pcs
220.00
300.00
Fresh tuna & pesto
30pcs
220.00
300.00
Quail eggs, spicy mayo on focaccia
30pcs
165.00
220.00
Brie & pear
30pcs
185.00
245.00
Assorted maki
18pcs
280.00
375.00
Cocktail shrimp with curry dip
30pcs
250.00
335.00
Chicken mousse
30pcs
185.00
245.00
Stuffed vine leaves
30pcs
190.00
250.00
Antipasti platter
1.2kg
230.00
310.00
1kg
230.00
310.00
Seasonal fruit basket
V01.09.14_MST
Fri
Sat
Sun
Mon
Tue
Wed
Thu
Requested
Delivery
Time
SANDWICH PLATTERS
COLD CANAPÉS
International cheese platter
www.dwtc.com
5
Item
Unit
HOT CANAPÉS
Advance: Standard:
More than Less than
3 weeks 3 weeks
prior
prior
Thai green curried prawns
30pcs
210.00
285.00
Tandoori chicken & mango salsa
30pcs
205.00
275.00
Thai crab cake & sweet chili sauce
30pcs
185.00
245.00
Lamb kebbeh
30pcs
195.00
255.00
Chicken satay with peanut dip
30pcs
205.00
275.00
Chinese dumplings
30pcs
210.00
275.00
Punjabi samosas
30pcs
170.00
220.00
Tomato & goats cheese quiche
30pcs
190.00
250.00
Sausage rolls
30pcs
195.00
255.00
Cheese burek
30pcs
185.00
245.00
Opera cake
30pcs
185.00
245.00
Green tea chocolate cake
30pcs
185.00
245.00
Lemon & bergamot cream tartlets
30pcs
185.00
245.00
Passion fruit tartlets
30pcs
175.00
225.00
Blackberry panna cotta
30pcs
195.00
250.00
Raspberry & banana cake
30pcs
185.00
245.00
Coconut & chocolate cake
30pcs
185.00
245.00
Fruit kebabs
30pcs
175.00
235.00
Apple & almond jalousie
30pcs
150.00
195.00
Mini white chocolate cheesecake
30pcs
170.00
220.00
Assorted French macaroons
20pcs
205.00
275.00
V01.09.14_MST
Fri
Sat
Sun
Mon
Tue
Wed
Thu
Requested
Delivery
Time
DESSERT CANAPÉS
www.dwtc.com
6
V01.09.14_MST
Advance: Standard:
More than Less than
Fri
Sat
Sun
Item
Unit
3 weeks 3 weeks
prior
prior
COLD DRINKS: Please note that refrigerators should be ordered through your stand contractor
Pepsi
24cans
120.00
140.00
Diet Pepsi
24cans
120.00
140.00
7up
24cans
120.00
140.00
Mirinda
24cans
120.00
140.00
Perrier
24btls
285.00
330.00
Red Bull
24cans
350.00
405.00
Club soda
24cans
120.00
140.00
Flavoured iced tea
24cans
185.00
215.00
Local mineral water (1.5ltr)
12btls
115.00
135.00
Local mineral water (600ml)
24btls
115.00
135.00
Local mineral water (330ml)
30btls
135.00
155.00
Evian still mineral water (500ml)
24btls
255.00
295.00
Acqua Panna still water (500ml)
24btls
255.00
295.00
Badoit sparkling water (330ml)
20btls
325.00
375.00
Granini orange juice
24btls
185.00
215.00
Granini pineapple juice
24btls
185.00
215.00
Fresh orange juice
1.5 l
165.00
195.00
Fresh cocktail juice
1.5 l
165.00
195.00
Fresh mango juice
1.5 l
205.00
235.00
Fresh watermelon juice
1.5 l
165.00
195.00
Fresh lemon and mint juice
1.5 l
165.00
195.00
Fresh pineapple juice
1.5 l
165.00
195.00
Mon
Tue
Wed
Thu
Requested
Delivery
Time
www.dwtc.com
7
Item
Unit
HOT DRINKS
Advance: Standard:
More than Less than
3 weeks 3 weeks
prior
prior
Tea flask
1.8 l
105.00
140.00
Suleimani tea flask
1.0 l
95.00
130.00
Hot water flask
1.8 l
70.00
80.00
25
65.00
75.00
1
295.00
400.00
Coffee flask
1.8 l
115.00
150.00
Arabic coffee flask
1.0 l
100.00
130.00
1
3,125.00
4,250.00
8hrs
1,700.00
2,200.00
1
550.00
650.00
Dallmayr coffee packet
100cups
860.00
945.00
Dallmayr milk packet
100cups
245.00
270.00
Dallmayr tea packet
100cups
315.00
350.00
Dallmayr chocolate powder
100cups
245.00
270.00
Nespresso single pour coffee machine
200cups
2,250.00
2,550.00
Nespresso double pour coffee machine
350cups
3,950.00
4,500.00
Nespresso coffee capsules with sugar, milk &
cups
100cups
1,000.00
1,150.00
1 day
3,000.00
3,900.00
3 days
8,750.00
11,400.00
4 days
11,500.00 14,900.00
Twinings tea bags
Twinings tea package
A selection of Twinings tea bags (25), flasks of hot water (2)
and platter of butter cookies (1)
Arabian hospitality package
Traditional Arabic coffee server (8hrs, 10 flasks), Khidri
stuffed dates and Arabic sweets (4 platters each)
Traditional Arabic coffee server
Dallmayr coffee machine (per day)
with coffee capsules, sugar, milk & cups (excluding water)
with coffee capsules, sugar, milk & cups (excluding water)
V01.09.14_MST
Fri
Sat
Sun
Mon
Tue
Wed
Thu
Requested
Delivery
Time
Carimali professional coffee machine
staffed by one barista including fresh coffee beans,
fresh milk, sugar, cups & stirrers for 200 cups per day
(installation, technical support & water included)
Carimali fresh coffee beans
with fresh milk, sugar, cups & stirrers
Fresh milk
Additional barista
100cups
1,050.00
1,155.00
2l
45.00
55.00
8hrs
1,575.00
2,050.00
www.dwtc.com
8
Item
Unit
SUNDRY ITEMS
Crockery, cutlery & glassware
Advance: Standard:
More than Less than
3 weeks 3 weeks
prior
prior
25
25.00
30.00
Disposable tumblers
25
30.00
35.00
Disposable teaspoons
25
20.00
25.00
Eco-line disposable knives
25
20.00
25.00
Eco-line disposable forks
25
20.00
25.00
Eco-line disposable dessert spoons
25
20.00
25.00
Eco-line disposable stirrers
100
35.00
40.00
Eco-line disposable plates (small)
25
30.00
35.00
Eco-line disposable plates (large)
10
20.00
25.00
Paper napkins
50
20.00
25.00
Refuse bags
10
25.00
30.00
including two 5 gallon water bottles, 100 disposable cups
(requires a 13amp socket)
1
250.00
290.00
including one 5 gallon water bottle, 100 disposable cups
(no socket required)
1
60.00
70.00
including two 5 gallon water bottles, 100 disposable cups
(no socket required)
1
70.00
80.00
Water (refill)
5gallon
30.00
35.00
Ice cubes
2.5kg
30.00
35.00
Service personnel
8hrs
600.00
800.00
Hostess (meet, greet & order taker)
8hrs
2,260.00
2,940.00
Stewarding (back of house staff)
8hrs
520.00
680.00
Hot, vegetarian meal and water
1person
40.00
55.00
Hot, non-veg meal and water
1person
45.00
60.00
Luxury sandwich and water
1person
35.00
45.00
Sit-in meal voucher
1person
90.00
90.00
Basic water dispenser
Basic water dispenser
Fri
Sat
Sun
Mon
Tue
Wed
Thu
Requested
Delivery
Time
Priced by quotation
Disposable cups
Cold water dispenser
V01.09.14_MST
EXHIBITOR MEAL OPTIONS:
www.dwtc.com
9
Rigging, Banners & Graphics Form_2015
V01.09.14_MST
EXHIBITION DETAILS
Exhibition Name
Hall No.
Stand No.
Exhibition Date
Stand Name
First Name
Last Name
Job Title
Company Name
Contractor
Exhibitor
Agent
Company Address
Company City
Postal Code
Direct No.
Mobile No.
Country
On-site Contact No.

(Please select)
cleared on time.
Conditions of Sale:
1)
Dubai World Trade Centre holds the exclusive rights to all primary rigging services within DWTC.
2)
All rigging order s must be paid in full at the time of orde ring. All rates are qu oted in United A rab Emirates Dir hams and a re inclusive of
installation and tear-down. Cancellations or amendments to confirmed and paid orders are not permitted.
3)
The advance “More than 3 weeks prior” rates are charged 3 weeks and more prior to the st art date of t he event. Items must be paid
4)
5)
Rigging orders placed on-site once build-up has commenced are charged at the standard “Less than 3 weeks prior” rates plus 50% subject
to availability.
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1
V01.09.14_MST
6)
Dubai World Trade Centre’s Event Services division is expert in delivering all your banner and graphic printing and riggin g
requirements during the e xhibition. Fo r ease you can order directly using th is form. Ho wever if you have more elab orate
requirements such as trussing, lighting rigs and complex banner installations then please contact us and we will be delighted to quote
for you.
BANNER AND GRAPHIC PRINTING
Advance:
More than 3
weeks prior
550.00
Item Description
Roll up banner of size 85cm x 200cm
Standard:
Less than 3
weeks prior
550.00
Roll up banner of size 150cm x 200cm
875.00
875.00
Pop up banner of size 400cm x 300cm
4,680.00
4,680.00
Pop up banner of size 300cm x 300cm
3,900.00
3,900.00
350.00
350.00
150.00
150.00
150.00
150.00
Free standing direction sign 50cm x 70cm double sided
Quantity
Total
Digital printed Flexpro banners
With hanging rods (per m on a min2m )
2
2
With application (per m on a min2m )
2
2
One way vision graphics (per m on a min 2m )
2
2
175.00
175.00
Framed shell scheme graphics (per m on a min 2m )
250.00
250.00
Shell scheme graphics (900mm x 2400mm)
360.00
360.00
2
2
Advance:
More than 3
weeks prior
Banner Rigging – Installation & Removal
Standard:
Less than 3
weeks prior
On-site
rate
Pole width up to 2000mm
455.00
650.00
975.00
Pole width above 2000mm to 5000mm
685.00
975.00
1,465.00
910.00
1,300.00
1,950.00
1,095.00
1,560.00
2,340.00
2
910.00
1,300.00
1,950.00
2
P.O.A.
P.O.A.
P.O.A.
1) Up to 2m lightweight box / circular banner
2) Up to 4m lightweight box / circular banner
PRIMARY RIGGING CHARGES
Description
Drop wire
(for items with total weight of 20kg or less)
Drop wire – hoist & fix
(for items with total weight of 20kg or less)
rd
Roof point (20-250kg) excluding installation of 3 party
hoists
Special roof point (change from standard height)
rd
excluding installation of 3 party hoists
Mandatory Information
Advance:
More than 3
weeks prior
Standard:
Less than 3
weeks prior
On-site
rate
320.00
455.00
685.00
410.00
585.00
880.00
720.00
1,025.00
1,540.00
850.00
1,215.00
1,820.00
Quantity
Weight
Quantity
Total Cost
Total Cost
Please specify the exact weight of each roof point
Kg
Please specify the total weight of the structure
Kg
SUB TOTAL
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2
V01.09.14_MST
SECONDARY RIGGING CHARGES
Description
Electric chain hoist per event
Manual chain hoist per event
Light duty truss - per metre per event– 30 x 30cm
2
Medium duty truss - per metre per event – 40 x 40cm
2
Advance:
More than 3
weeks prior
Standard:
Less than 3
weeks prior
On-site rate
700.00
1,000.00
1,500.00
350.00
500.00
750.00
140.00
200.00
300.00
210.00
300.00
450.00
2
1,400.00
2,000.00
3,000.00
2
2,450.00
3,500.00
5,250.00
2
3,500.00
5,000.00
7,500.00
2
4,900.00
7,000.00
10,500.00
Single Parcan 64 lights 1000 watts with dimmer
115.00
160.00
160.00
400 watt metal halide
175.00
250.00
250.00
Circular truss (30cm ) 2m diameter
Quantity
Total Cost
Lighting
(Power not included)
(Power not included)
GRAND TOTAL
RIGGING PLANS
(Please select)
Drop wire – 6 mm w ire rope fitted with a quick te rm connector. The wire will be left for the contractor to lift the item to
the desired height (for banners, lightweight pieces and truss weighting 20 kg or less).
Drop wire (hoist & fix ) – 6mm wire rope fitted w ith a qui ck term connector. DWTC w ill hoist a nd fix your trussing,
banners or set pieces to the desired height and later will be responsible for the tear-down.
Roof point (20 kg to 250 kg) – For heav y items weighing more than 20 kg. DWTC will supply a roof point for th e
contractor to attach their own manual or electric hoist.
All roof points w ill be instal led at appro ximately 40cm below the bottom roof t russ within the halls. An y request for a
change of standard height will be classed as a special roof point.
AVAILABLE RIGGING POINT HEIGHTS IN THE HALLS
Exhibition Halls 1 and 2
7100 mm
Rigging points under the air wall (between Exhibition Halls)
6800 mm
Rigging points under the bulk head (between Exhibition Halls 2 and 3)
4400 mm
Exhibition Halls 3 and 4
9700 mm
Exhibition Halls 5, 6, 7 & 8
9580 mm
7100 mm
6700 mm
Za’abeel Hall 1
6450 mm
Za’abeel Hall 2 and 3
7000 mm
Sheikh Rashid Hall
12250 mm
Sheikh Maktoum Hall
6500 mm
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3
V01.09.14_MST
Sheikh Saeed Hall 1, 2 & 3
9600 mm
Trade Centre Arena
13600 mm
Points to note:
1. Banner & Graphic Printing:
a.
b.
c.
d.
All orders must be accompanied with the artwork detailing the CMYK / Pantone references and sizes of the items.
Artwork can be supplied in the following files: Adobe Illustrator; EPS; High Res PDF or TIF.
Banner printing does not include rigging.
Any amendments and changes on-site to the approved and agreed artwork will be subject to a surcharge
2. Banner Rigging:
a.
b.
c.
d.
All banners need to be supplied with poles in vinyl welded or sewn sleeves.
All banners must be delivered two days prior to the build-up of the event. Delivery should be made to DWTC, Saturday
to Thursday 08:00 until 17:00 hours.
All banners will be disposed of immediately after the last day of tear-down.
Dubai World T rade Centre is not liable for the lo ss or damage to banners du ring transportation, storage, installation
and de-rig.
3. Rigging Plans:
a.
b.
c.
d.
e.
f.
g.
All orders for rigging must follow the required guid elines and be submitted with a clear and precise rigging plan at th e
time of ordering. Any changes required due to incorrect rigging plans will be subject to a surcharge.
All rigging plans must show the location of each rigging point in relation to the stand using metric measurements.
All rigging must be within the perimeter of the stand.
The exact weight of each rigging point must be de tailed in kilograms in addition to t he total weight in kilograms of th e
structure.
The type of structure or banner material must be detailed along with the metric width, height and length.
The stand orientation must be detailed by showing the location of the main entrance and b y the stands or w alls on the
other neighboring three sides.
The height f rom the floor to the top of the struc ture or banner when fully suspended must be shown using metric
measurements.
4. Installation:
a.
b.
c.
DWTC rigging hours are Saturday to Thursday 08:00 until 17:00. An y requests outside these ho urs are subject t o
availability and surcharge.
Rigging not read y for completion by 15:00 on th e last day of build-up w ill be the responsibility of the contractor to
install.
Any damage to DWTC equipment by third party contractors will be charged.
5. Health and Safety:
a.
b.
c.
d.
e.
DWTC’s Rigging team is not liable for secondary rigging installed by third party contractors.
During build-up, gangways must be kept clear to allow access by the Rigging team.
No stand structure is al lowed to be attached to the DW TC ceiling as either a pr ecautionary, or as an added saf ety,
measure.
Any bottom rigging lifting equipment or lifting eyes that are not stamped, rated, approved with a valid test certificate will
not be accepted.
Any box banner, circular or straight greate r than 1m in length, square or diamet er, must be suspended on a minimu m
of two suspension points.
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www.dwtc.com
4
V01.09.14_MST
STAND ORIENTATION GRID
Hall Entrance
Neighbouring Stand Number




PLEASE SPECIFY THE FOLLOWING:
All banners must be delivered to DWTC at least two days prior to the build-up of the event Saturday to Thursday, 08:00 until 17:00
Desired height from floor to the bottom of the structure or banner:
Size of the structure or banner:
Total weight of the structure or banner
www.dwtc.com
www.dwtc.com
5
Exhibition Stand
Structure Form
Please Return this form to your Event Planner
THE DEADLINE TO RETURN THIS FORM IS 2 WEEKS PRIOR TO THE START OF BUILD-UP AND ORDERS
RECEIVED AFTER THIS DATE WILL BE SUBJECT TO A SURCHARGE OR MAY NOT BE PROCESSED.
Exhibition Logo
Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting).
EXHIBITION DETAILS
Event
date(s)
Event Name
Exhibitor Name
Stand Number
Hall
CONTRACTOR’S CONTACT DETAILS
First Name
Last Name
Job Title
Company Name
Company Address
City
Country
Postal Code
Telephone
Mobile
Email (important service information will be sent to this address)
Signature
Space-only Stands
Space-only stands, stands with a ceiling, stands incorporating a mezzanine level or raised area above 300mm, stands above 4 m high
All the following information MUST be provided (USE TICK BOX)
YES
NO
YES
Perspective Drawing
Height of Stand
Full Stand Dimensions
Elevations Drawings (front, side and back)
Glass Partition / Glazing (must be 12 mm thick,
tempered with anti-shatter film)
Architectural Plan (Layout) Drawing
Ceiling / Roof (If yes, please provide structural details)
Structural Material Details
Use of Fabric / Material
(fire certificate must be provided)
Structural Connection Details
Mezzanine Details (above 300mm)
Base Plate Sizes and Specifications (if applicable)
Any Special Display Loading Allowance
Storage Space
If Yes, please indicate the storage location on the stand
design. The storage door must not have a lock.
Accessible Ramp on Platform
Provision for aluminum corner for all exposed
corner edges on raised platform
Undertaking Letter (refer to note below)
Items of special risk (if yes, please complete the
Submission Forms for High Risk Equipment and
Substance)
Ver.01 | Mar 2014
NO
1/3
Exhibition Stand
Structure Form
Double Decker Stands
All the following information MUST be provided (USE TICK BOX)
YES
NO
Structural Drawings, Design Calculations and General Arrangement of Structure
Design of Members / Elements (beam, column, slab)
Design of Connections and Base Plate (considering anchor of base plate with permanent flooring is not allowed)
Architectural Drawings i.e. Plan, Elevation, Sections
Elevations Drawing (front, side and back)
Design / Detail of Handrail and Staircase Details
Structural Connection Details of Members
Base Plate Sizes (Use min 400 x 400 x 12mm Mild Steel Plate)
Structural Materials Details
Undertaking Letter (Refer to note below)
Items of special risk (if yes, please complete the Submission Forms for High Risk Equipment and Substance)
A charge of AED 1,000.00 applies to each submission and will be charged to the organiser accordingly.
NOTE: FOR UNCONVENTIONAL STANDS/SPACE FRAME (E.G. WHERE THE STRUCTURAL MATERIALS USED ARE OTHER THAN HOT
ROLLED SECTIONS/STANDARD STEEL SECTIONS AVAILABLE IN THE MARKET) OR IF REQUESTED BY DWTC, THE CONTRACTOR/
EXHIBITOR HAS TO SUBMIT AN UNDERTAKING LETTER TO DWTC ENGINEERING FOR ITS STRUCTURAL RIGIDITY, STABILITY AND
SAFE DESIGN STATING THE STRUCTURE IS ‘’ FIT FOR PURPOSE’’
DWTC will review this submission (provided the complete information required has been provided) and get back to the organiser as
follows:
• 10 working days for space-only stands from the date of submission was received
• 15 working days for double-storey stands from the date the submission was received
CONDITIONS
• Submission documentation should explain the method of building the stand
• Submissions for double-decker stand – 50% charges will be applied if the submission is incomplete
• Any late submission is subject to 100% surcharge
• All requirements should be routed through the event organiser
• Drawings/details should be submitted at least 30 days before the start of the tenancy
• The main beam erection shall be completed 24 hours before the opening of the event
• All measurements in the submitted drawings shall be as per standard international (IS) unit system
• The contractor will be fully responsible for the design, stability and workmanship of the structure
• Any free standing wall of a stand exceeding 4 m in height requires a metal framing with base plate and stability design calculation
• Any stand exceeding 4 m in height requires complete structural drawing including its design calculation
• If DWTC’s approval under specific circumstances has been received for a stand to be built in one of the concourses, the stand
must not exceed 4 m in height. A special policy applies for the building of stands in the concourses. Double-decker stands are not
allowed in the concourses
• Any canopy must be reinforced with a metal section and must be supported from the ground with a minimum 3 inch (7.62 cm
diameter tube or equivalent support having sufficient section
• Any custom design rigging to be used must be certified and industry approved trusses
• Banners / logos attached to a hanging truss must be fabricated by using metal tubes with bolted connections and must be
submitted along with the design calculations for approval
• All shell scheme stands must be braced from all four sides (top portion) to control the stability especially octonom pole / panel
• The stability and safety of all display items within the stand shall be the sole responsibility of the supplier (Exhibitor / Contractor)
• Stands should not impede on any aisles
• No fixing or adjoining structures above aisles are allowed
• No stand carpeting over aisle carpet is allowed in order to join stands opposite each other
Ver.01 | Mar 2014
2/3
Exhibition Stand
Structure Form
Signature
On behalf of the Contractor
Company Stamp
Signature
On behalf of DWTC Operations
Signature
On behalf of DWTC Engineering
Signature
On behalf of DWTC Health and Safety
ATTACHMENT
• The contractor of the stand is required to sign the documents attached to this submission. Copies of the signed
documents shall be presented to DWTC security before entering the marshaling yard. Before the start of the build
up, the same documents must be made available in the area where the stand will be built for inspection purposes
Failure to do so will lead for the works to be temporarily stopped until the documents are provided.
Ver.01 | Mar 2014
3/3
Contractor Badge Policy
The below rules and regulations have been introduced by
DWTC’s Protocol and Security and are required by the Dubai
Naturalisation and Residency Department.
Temporary Contractor Badges
• Local Contractors (UAE Based)
Individual Application
All contractor staff must report to the cashier’s cabin at the
EO land entrance gate (located on the right-hand side when
entering road number 5) to receive a temporary contractor
badge in exchange of a valid proof of identity. This can either
be a UAE labour or UAE national ID card, UAE driving licence
or a UAE government organisation ID card which will be kept
at the cashier’s cabin until the contractor badge is returned.
Each contractor badge costs AED 20.00 and is valid for one day
only (from 00:01 to 24:00). A fee of AED 250.00 will be charged
for any lost contractor badge.
Group Application
A contractor may also apply for DWTC’s contractor badges for
the company’s entire team one hour before the build-up/teardown starts. A representative of the company should submit
the application at the cashier’s cabin at the EO land entrance
gate along with each staff’s original proof of identity (UAE
labour or UAE national ID card, UAE driving licence or a UAE
government organisation ID) which will be kept at the cashier’s
cabin until the contractor badges are returned.
Each contractor badge costs AED 20.00 and is valid for one day
only (from 00:01 to 24:00). A fee of AED 250.00 will be charged
for any lost contractor badge.
Annual Contractor Badges
Stand contractors working regularly within DWTC’s venue can
apply for an annual contractor badge.
The price for each badge depends on the total number of
badges that are issued for the same company:
•
•
•
•
•
•
0 - 49 badges: 50 - 99 badges: 100 - 149 badges: 150 - 199 badges: 200 - 249 badges: 250 and above: AED 500.00 per badge
AED 400.00 per badge
To apply for annual contractor badges a representative
of the company should send the following documents to
[email protected]:
• Request letter on company letterhead
• Copy of the company’s trade licence
• Copy of the passport and visa (on one page) for each
applicant
• 2 recent photographs (in JPEG format) for each applicant
• Completed Annual Contractor Badge Application Form
Alternatively, all required documents can be submitted to
the Command Control Centre of DWTC’s Protocol & Security
Department (above hall 8). Upon payment settlement with
DWTC’s Finance Department (located at Al Wasl Building
next to Exhibition Gate entrance, level 1), the company’s
representative can collect the annual contractor badges from
the same location they previously handed in all paper work.
If the applicant is no longer under the company’s sponsorship
and/or the badge has expired, the contractor badge must be
returned to DWTC. The charge for lost badges is AED 250.00
each.
• International Contractor Badges (non-UAE based)
All contractor staff must report to either the cashier’s cabin
at the EO land entrance gate (located on the right-hand side
when entering road number 5) or at Al Wasl reception (next to
Al Multaqua Ballroom on concourse 1) to obtain a temporary
contractor badge in exchange of a passport copy. The badge
will be valid for a maximum of 15 days. A charge of AED 200.00
per badge applies; these AED 200.00 represent an entrance
fee of AED100.00 and a refundable deposit of AED100.00. The
refundable deposit can only be claimed upon returning the
badge within 15 days from the date of payment.
Ver.01 | Mar 2014
1/2
Contractor Badge Policy
Collection Points
Notes
DWTC contractor badges can be collected at:
• DWTC’s contractor badge is the property of DWTC and
must be used in accordance with the agreed terms and
conditions
• Cashier’s cabin at the EO land entrance gate (located on the
right-hand side when entering road number 5). This applies
to temporary and international contractor badges.
• Al Wasl reception for international contractor badges. This
facility will only be in operations upon prior approval.
• Loading docks of Sheikh Maktoum, Sheikh Rashid and
Sheikh Saeed Halls for pick-up drivers delivering goods.
This facility will only be in operations upon prior approval.
Badges must be visible at all times.
Access for stand equipment and contractors will only be via
the rear marshalling yard access. No materials or industrial
trolleys will be permitted through the front concourse
entrances.
Ver.01 | Mar 2014
• Contractors without a valid DWTC contractor badge are not
allowed to enter the halls
• Contractor badges cannot be transferred to another person.
A fine of AED 250.00 applies for violating this rule.
• DWTC contractor badge holders enter the venue at their
own risk. DWTC does not hold responsibility for any injuries
caused or for any damage to a vehicle or property.
• Access for contractors is restricted to the tenanted hall(s)
during build-up and tear-down.
2/2
Data & Telecom Services Form_2015
V01.09.14_MST
EXHIBITION DETAILS
Exhibition Name
Hall No.
Stand No.
Exhibition Date
Stand Name
First Name
Last Name
Job Title
Company Name / Type
Contractor
Exhibitor
Agent
Company Address
Company City
Postal Code
Direct No.
Mobile No.
Country
On-site contact No.

(Please select)
working days to ensure that the funds hav e cleared on time and as such postdated cheques are not accepted. Cheques can only be
deposited at Exhibitor Services in Concourse 1 of Dubai World Trade Centre.
BANK TRANSFER - If you prefer you can pay by bank transfer.
O n selecting this method we w ill e-mail you the Bank Transfer Form
that will detail our account information and the charges you should allow for. You need to allow for 10 working da ys to ensure that the funds
have cleared on time.
Conditions of Sale:
1)
Dubai World Trade Centre holds the exclusive rights to all data and telecommunication services within DWTC.
2)
All orders for dat a and telecom services must be paid in full at the time of ordering . All rates are quoted in United Arab Emirates Dirhams.
Cancellations or amendments to confirmed and paid orders are not permitted.
3)
4)
The standard “Less than 3 weeks prior” rates are charged within 3 weeks and less pri or to the start date of the event. Items must
be paid within 24 hours of ordering or will be automatically cancelled.
5)
Orders placed on-site once build-up has commenced are subject to availability and charged at the standard “Less than 3 weeks prior”
rates plus 50%.
www.dwtc.com
1
6)
V01.09.14_MST
Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure
Dubai World Trade Centre is e xpert in delivering all your telecommunication and data se rvices requirements during the
exhibition. For e ase you can ord er directly using this form. How ever if you have more complex requirements such as direct
external lines, leased lines, wired networks then please contact us and we will be delighted to quote for you.
Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following;
Wireless internet networks installed by exhibitors and their contractors can on ly function on 2.4GHz, however DWTC does not
recommend this for product demonstration due to interference from multiple networks and is unable to offer any technical support on
this frequency.
Dubai World Trade Centre operates a “Clean Air” policy on wireless internet networks functioning on 5GHz and will reserve the right to
switch off any unauthorised 5GHz wireless networks.
The “5GHz Wireless Internet Access” product only operates on the 5GHz wireless band. To know if your device supports 5GHz radio
you can search www.gsmarena.com to see the s pecifications of yo ur smartphone or t ablet under DATA _ W LAN. If it h as “Wi-Fi
802.11 b/g/n” then it only supports 2.4GHz, if it has “Wi-Fi 802.11 a/b/g/n” then it supports 5GHz.
Any orders for internet access must have the required information detailed in full before the order will be processed.
Item Description
Wired internet
Connection
speed
Advance:
More than 3
weeks prior
Standard:
Less than 3
weeks prior
On-site rate
1 Mbps
3,125.00
4,460.00
6,690.00
2 Mbps
4,035.00
5,760.00
8,640.00
4 Mbps
5,400.00
7,710.00
11,565.00
10 Mbps
7,000.00
10,000.00
15,000.00
20 Mbps
9,450.00
13,500.00
20,250.00
40 Mbps
12,760.00
18,225.00
27,400.00
Quantity
Total cost
Higher band widths available on request
Number
of users
5GHz Wireless internet access
(charged at the number of users required x
corresponding rate)
Per user per event
1-4
500.00
500.00
500.00
5 – 49
360.00
360.00
360.00
50 – 99
250.00
250.00
250.00
100 plus
200.00
200.00
200.00
50.00
50.00
50.00
910.00
1300.00
1,950.00
2 Hour 5GHz wireless internet access per user
Network switch and configuration with 4 network points
SUBTOTAL
REQUIRED INFORMATION
 Type of stand
Shell scheme
Single-storey space only
 Type of device
Laptop computer
Desktop computer
Double-storey space only
Tablet
Smart phone
Quantity of devices
www.dwtc.com
2
 Internet usage
 Clean Air policy
E-mail
Internet browsing
Video streaming
Others
Received and understood
Received but have questions
V01.09.14_MST
Video/ Voice calling e.g. Skype
Not received
 I have detailed my data requirements below and ask that a DWTC specialist calls me back to discuss:
TELECOM LINES
Item Description
Deposit
Advance:
More than 3
weeks prior
Standard:
Less than 3
weeks prior
On-site rate
Telephone line and handset through PABX
3,000.00
825.00
1,175.00
1,765.00
Fax line and machine through PABX
3,000.00
880.00
1,255.00
1,885.00
ISDN
3,000.00
1,005.00
1,430.00
n/a
1,005.00
1,430.00
n/a
Point of sale line
No. of lines
Total cost
SUBTOTAL
GRAND TOTAL
Printers, fax machines and laptops available on request
Points to note:
1) Wired internet:
a. A computer or device with a RJ45 network interface is required to use DWTC wired internet connections.
b. Internet lines are activated on the last day of build-up. Please advise if you require the service prior to this date.
2) Wireless internet:
Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following;
a. Wireless internet networks installed by exhibitors and their contra ctors can only function on 2.4GHz, however DWTC does not recommend this
for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency.
b. Dubai World Trade Centre operates a “Clean Air” policy on wireless internet networks functioning on 5G Hz and will reserve the right to switch
off any unauthorised 5GHz wireless networks.
c. The “5GHz Wireless Internet Access” product onl y operates on the 5GHz wireless band. To kno w if your device supports 5GHz r adio you can
search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA _ WLAN. If it has “Wi-Fi 802.11 b/ g/n” then it
only supports 2.4GHz, if it has “Wi-Fi 802.11 a/b/g/n” then it supports 5GHz.
d. Any orders for internet access must have the required information detailed in full before the order will be processed.
3) Telecoms:
a. Telephone lines such as direct extern al lines (DEL), point of sale lines (POS ) and ISDN do not include per unit call charges which will be
deducted from the deposit after the event or charged to the ETISALAT subscribers
b. Telephone lines are automatically programmed to allow for international calls unless otherwise requested.
c. ISDN lines are supplied without the required ISDN modem.
d. A UAE bank account is required for a point of sale (POS) lines which are supplied without the required credit card machine.
e. A power socket is required for fax and credit card machines.
4) General:
a. It is essential that you inform your stand contractor that telecommunication or data lines have been ordered.
b. Any equipment supplied is the responsibility of the exhibitor during the event and should be returned on the last day of the event. An y loss or
damage incurred will be charged to the exhibitor.
5) Clean Air Policy:
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3
5) Clean Air Policy:
V01.09.14_MST
Contd. /
a. Purpose
As the 5GHz Wi-Fi wireless networking uses the shared resource of the unlicensed radio frequencies, it is necessary to regulate the usage of such
devices within the Dubai World Trade Centre (DWTC) venues.
By applying this policy, reliable a nd secure Wi-Fi based services can be provided at DWTC. This policy applies to all 5GHz w ireless networking
devices and users on DWTC premises.
b. Policy
Ownership and Management of Radio Airspace
DWTC is the o wner of th e 5GHz unlicensed radio freque ncies on it s property, that is, the 5GHz Unlicensed National Information I nfrastructure
(UNII) bands used in wireless networking. DWTC is responsible for managing these radio frequencies for the ben efit of DWTC use rs. DWTC may
restrict use of any devices that can cause interference in the unlicensed radio frequency ranges.
DWTC is solely responsible for providing w ireless networking services within its venues and offices. No other entit y may deploy wireless network
access points or other wireless service in its space. Private wireless access points in the exhibition ha lls, concourse areas, meeting rooms o r
offices are strictly prohibited. DWTC reserves its right to sanction non-compliance.
DWTC is responsible for maint aining a secure network and will deploy adequate security mechanisms to support wireless networking in the
venues.
DWTC deployed a 5 GHz wireless network to cover all its v enues, based on th e 802.11a/n standards. DWTC will work with other entities to
accommodate special needs, where technically feasible. DWTC w ill collaborate w ith organizers and tenants where devices used for specific
business reasons may require specific solutions.
Wireless Service Considerations
Wireless networking has bandwidth limitations compared to the wired network. The wireless network should be viewed as augmenting the wired
network, to provide more flexible network use. Applications that require large amou nts of bandwidth, or are sensitive to changes in signal quality
and strength may not be appropriate for wireless access.
Standards supported
IEEE 802.11a/n is the preferred wireless networking standard.
Security standards may be applied as needed.
www.dwtc.com
4
V01.09.14_MST
www.dwtc.com
5
Audio-Visual Form_2015
V01.09.14_MST
EXHIBITION DETAILS
Exhibition Name
Hall No.
Stand No.
Exhibition Date
Stand Name
First Name
Last Name
Job Title
Company Name / Type
Contractor
Exhibitor
Agent
Company Address
Company City
Postal Code
Direct No.
Mobile No.
Country
On-site Contact No.

(Please select)
working days to ensure th at the funds hav e cleared on time an d as such postd ated cheques are not accepted. Chequ es can only be
deposited at Exhibitor Services in Concourse 1 of Dubai World Trade Centre.
BANK TRANSFER - If you prefer you can pay by bank transfer. On selecting this method we will e-mail you the Bank Transfer Form
that will detail our account information and the ch arges you should allow for. You need to allow for 10 working days to ensure that the funds
have cleared on time.
Conditions of Sale:
1)
Dubai World Trade Centre holds the exclusive rights to all satellite feeds as part of the audio-visual services within DWTC.
2)
All audio-visual orders must be paid in full at the time of ordering. All rates are quo ted in United Arab Emirates Dirhams and are inclusive of
installation and tear-down. Cancellations or amendments to confirmed and paid orders are not permitted.
3)
The advance “More than 3 weeks prior” rates are charged 3 weeks and more prior to the start date of the event Items must be paid
4)
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1
V01.09.14_MST
5)
Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure
Dubai World Trade Centre’s Event Services division is expert in d elivering all your audio-visual requirements during the exhibition.
For ease you can order directly using this form. However if you have mo re elaborate requirements such as sta nd design an d
construction, lighting effects and specialist satellite feeds then please contact us and we will be delighted to quote for you.
AUDIO – VISUAL SERVICES
Advance:
More than 3
weeks prior
Description
Standard:
Less than 3
weeks prior
Quantity
Total
DATA MONITOR
19” PC monitor with VGA input
245.00
350.00
42” TV screen with stand
840.00
1,200.00
50” TV screen with stand
1,050.00
1,500.00
350.00
500.00
105.00
150.00
630.00 per day
900.00 per day
Microphone with cord
140.00
200.00
Table top microphone
280.00
400.00
Wireless hand held microphone
280.00
400.00
Wireless lapel microphone
315.00
450.00
Single Parcan 64 lights 1000 watts with dimmer
115.00
160.00
400 watt metal halide
175.00
250.00
ARABSAT Ku (BADR) horizontal high band
1820.00
2600.00
ARABSAT Ku (BADR) vertical high band
1820.00
2600.00
HOTBIRD horizontal high band
1820.00
2600.00
HOTBIRD horizontal low band
1820.00
2600.00
HOTBIRD vertical high band
1820.00
2600.00
HOTBIRD vertical low band
1820.00
2600.00
NILESAT Ku horizontal high band
1820.00
2600.00
NILESAT Ku vertical high band
1820.00
2600.00
Wall mounting TV screen installation
Professional Video Player
Multi – region DVD player
P.A. SYSTEM
1 Mackie 12 channels audio mixer
2 Speakers 150 watts with tripod stand
1 Microphone with cord
ADDITIONAL EQUIPMENT FOR SOUND SYSTEM
LIGHTING SYSTEM
SATELLITE CABLE SERVICES
GRAND TOTAL
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2
V01.09.14_MST
Continued:
Points to note:
1)
2)
3)
4)
5)
6)
All rates quoted are per event based on a maximum 7 day hire with the exception of the P.A. System which is charged per day.
Any equipment supplied is the responsibility of the exhibitor during the event and should be returned on the last day of the
event. Any loss or damage incurred will be charged to the exhibitor.
A power supply for any equipment must be arranged by the exhibitor.
A detailed layout of the exhibition stand must be supplied clearly showing the position of the equipment.
Wall mounted screens require a solid wall, not shell scheme, that can support the plasma screen.
DWTC is unable to provide connection to television satellite providers such as Showtime or OSN.
www.dwtc.com
3
3 Day Event Stand Cleaning Form_2015
V01.09.14_MST
EXHIBITION DETAILS
Exhibition Name
Hall No.
Stand No.
Exhibition Date
Stand Name
First Name
Last Name
Job Title
Company Name / Type
Contractor
Exhibitor
Agent
Company Address
Company City
Postal Code
Direct No.
Mobile No.
Country
On-site Contact No.

(Please select)
cleared on time.
Conditions of Sale:
1)
Dubai World Trade Centre holds the exclusive rights to all cleaning services within DWTC.
2)
All cleaning orders must be pai d in full at the ti me of or dering. All rates are q uoted in United Arab Emirates Dirhams. Cancellations or
amendments to confirmed and paid orders are not permitted.
3)
4)
5)
www.dwtc.com
1
3 Day Event Stand Cleaning Form_2015
V01.09.14_MST
Dubai World Trade Centre’s Cleaning division is expert in providing all your cleaning requirements during the exhibition. For ease
you can order directly using this form. Ho wever if you have more elaborate requirements such as floor r efinishing, carpet
shampooing, laundry and dry cleaning then we will be delighted to provide a quote for you.
Advance:
More than 3
weeks prior
Stand Cleaning
2
Complete Cleaning Solution per m per day
2
Basic Cleaning Solution per m per day
Standard:
Less than 3
weeks prior
1 – 2,999 m
2
8.00
10.00
1 – 2,999 m
2
4.00
5.00
Area in
2
m
No. of
days
Total Cost
3 days
SUBTOTAL
Advance:
More than 3
weeks prior
Item description
Stand-by cleaner min of 8 hours
(only available with stand cleaning order)
3
Rubbish skip rental (per 18m skip)
Standard:
Less than 3
weeks prior
55.00
70.00
750.00
975.00
No. of
hours
No. of
days
Total Cost
--
SUBTOTAL
GRAND TOTAL
Points to note:
1)
The Complete Cleaning Solution includes vacuuming or wet mopping of floors; dusting of counter tops and furniture; emptying of bins, cleaning
of walls, glass and partitions (except clear acrylic partitions).
2)
The Basic Cleaning Solution includes vacuuming or wet mopping of floors; dusting of counter tops and furniture and emptying of bins.
3)
All cleaning is carried out at night, not during the exhibition open hours to ensure the stands are ready prior to the opening of the exhibition. It will
be performed on the night before the opening day of the event and each night thereafter.
4)
Double decker stands will be charged on the total floor space per m .
5)
The role of the Stand-by Cleaner is to ensure that your stand is kept clean and presentable at all times and free from the accumulation of waste.
6)
The rubbish skip rental is for the removal of w aste materials, excluding labour, generated during t he build-up and tear-do wn of the exhibition.
Please note that there are road restrictions on the movement of skips on Fridays.
7)
DWTC’s Cleaning division unfortunately is unable to clean exhibits.
8)
DWTC’s Cleaning division cannot be held liable for any loss or damage related to the cleaning of the exhibition stand.
9)
DWTC’s Cleaning division does not supply cleaning materials to exhibitors or their contractors.
2
10) In order to guarantee quality of service, exhibition stands must be clear of all contractors’ work and materials by midnight on the last day of buildup.
www.dwtc.com
2
TERMS AND CONDITIONS
1.
TERMS OF REFERENCE
The terms and conditions set out herein shall be read and
construed together with the contract particulars to form the
Contract between the Exhibitor and Organisers.
‘Exhibitor’
shall include all employees, servants and agents
of any company, partnership, firm or individual to
whom space has been allocated for the purposes
of exhibiting;
‘Exhibition’ shall mean the event/exhibition(s) referred to in
the Contract overleaf;
‘Organisers’ shall mean the Organiser as specified in the
Contract;
‘Contract’
shall mean the contract particulars and these
terms and conditions.
‘Force Majeure’ shall mean acts of God, flood, drought,
earthquake or other natural disaster, epidemic or pandemic;
terrorist attack, civil war, civil commotion or riot, war, threat of or
preparation for war, armed conflict, imposition of sanctions,
embargo, or breaking off diplomatic relations; nuclear, chemical
or biological contamination or sonic boom any law or any action
taken by a government or public authority including without
limitation, imposing an export or import restriction, quota or
prohibition, or failing to grant a necessary licence or consent;
collapse of building, fire, explosion or accident; any labour or
trade dispute, strikes, industrial action or lockouts (other than in
each case by the party seeking to reply on this clause, or
companies in the same group as that party); non-performance
by suppliers or subcontractors (other than by companies in the
same group as the party seeking to rely on this clause); and
interruption or failure of utility service.
2.
APPLICATION FOR PARTICIPATION
All applications for participation shall be made on the prescribed
contract form, which shall be submitted to the Organisers or
their authorized representative(s), as notified, and once the
Organisers receives the signed Contract and notifies the
Exhibitor, this will constitute the Exhibitor’s confirmation of
participation and acceptance of the terms of contract. The
Organisers, though not bound by this Contract to do so, will to
the best of their ability attempt to meet the requirements of the
Exhibitors. The Organisers, reserve the right to accept or refuse
any Contract without disclosing the reasons to the Exhibitor. No
Exhibitor may refuse the space which is allotted to him, nor for
such reason cancel his participation. If the participation of a
prospective Exhibitor cannot be accepted due to lack of
available space, the prospective Exhibitor shall not be entitled
to claim or receive any compensation.
3.
ALLOCATION OF EXHIBITION SPACE
3.1 The Organisers shall allocate the space in accordance with
the nature of exhibits or in any manner they may deem fit. The
Organisers reserve the right to change the space allocated to
the Exhibitor at any time prior to the commencement of the
erection of the booth by the Exhibitor and, at the sole discretion
of the Organisers, to alter the space or transfer or close
entrances or exits to the Exhibition facilities and to undertake
such structural alterations as they may deem fit. The Exhibitor
shall have no right to cancel his participation in the Exhibition
nor to claim for compensation as a result of such changes.
3.2 If prior to the Exhibition the Exhibitor requests an alteration
in the exhibition space it previously requested the Exhibitor
shall be liable to pay an amendment charge equivalent to 10%
of the Contract value. The Organiser is under no obligation to
accommodate such request and at all times reserves its rights
under Clause 3.1 above.
4.
USE OF EXHIBITION SPACE
4.1 Exhibitors are entitled to exhibit only the announced
products and must man the stand or space with competent
personnel during the opening hours of the Exhibition. Any
articles exhibited without prior authorisation may be taken away
at the expense and risk of the Exhibitor. No change of items on
display may be effected during the opening times of the
Exhibition. Items may not be exhibited outside the limits of the
space rented by the Exhibitor;
4.2 The Exhibitor is responsible for the cleaning, both inside
and outside, of his stand(s) or space(s). Cleaning should not be
carried out during the opening times of the Exhibition;
4.3 Failure to observe these regulations may result in the
Organisers taking the steps they consider necessary against
offenders, without assuming any responsibility whatsoever for
the consequences arising from such violations of regulations.
4.4 The Organisers reserve the right to deny any visitor(s)
admittance to the Exhibition as a whole or access to any
particular stand(s) or space(s) or area(s) within it;
4.5 Exhibitors are not allowed to sublet or assign the stand(s)
or space(s) allotted to them to other parties either wholly or in
part without the written consent of the Organisers. Where such
consent is given, each Exhibitor on a given stand or space will
be jointly and severally liable under the terms of this Contract,
and one representative should sign this Contract on behalf of all
Exhibitors involved;
4.6 Exhibitors shall be liable for any damage to the walls or to
any part of the Exhibition premises in which their exhibits are
placed and shall not paint or otherwise alter the floors, ceilings,
pillars or walls without the prior consent of the Organisers.
5.
PAYMENT OF PARTICIPATION FEES
a. Exhibitors shall pay the percentage of the fees specified in
the Contract;
b. The balance of the fees shall be due by the date specified in
the Contract;
c. Any and all additional facilities requested by the Exhibitor
shall be paid for in advance, without exception;
c. No Exhibitor may remove the products and samples from his
stand or space until all dues to the Organisers have been
paid and only in the authorized hours for doing so;
d. Payments shall be remitted net of any bank charges to the
bank details specified in the Contract.
6.
TERMINATION OF THE CONTRACT
The Organisers may terminate this Contract if:
a. The Exhibitor fails to comply with the payment terms of
participation as given above. The allotted space will be
cancelled and payment made to the Organisers shall not be
refunded;
b. The Exhibitor gives written notice of his intention to withdraw,
which the Organisers, in their discretion, may permit by
written confirmation, subject to the payment of a percentage
of their total contract price by the Exhibitor to the Organisers
as consideration and compensation for release from this
Contract as follows:
Initial deposit 25% non-refundable plus cancellation fee shown below:Cancellation with at least 10 months’ notice - 25% of total fees payable
Cancellation with at least 8 months’ notice - 50% of total fees payable
Cancellation with 6 months’ notice or less – 75% of total fees payable
The withdrawal of the Exhibitor will cause the Organisers loss
and further costs in reselling the stand and the Organisers are
therefore entitled to charge these administration fees.
c. In case the Exhibitor fails to attend the exhibition for any
reason, he shall be liable for paying the full amount of the
total participation fee.
7. CANCELLATION OR CURTAILMENT OF THE SHOW BY
ORGANISERS
In the event that the facility in which the show is to be held or is
held is destroyed or becomes unavailable for occupancy, due to
a Force Majeure event and/or any reasons beyond the
reasonable control of the Organisers and sponsors, or if for any
reason the Organisers is unable to permit the Exhibitor to
occupy the facility or the space, or if the show is cancelled or
curtailed, the Organisers and sponsors will not be responsible
for any loss of business, loss of profits, damage or expense of
whatever nature that the Exhibitor may suffer.
8. CHANGES
The Organisers have the unfettered right to modify the duration
of the Exhibition or the opening and closing times thereof.
Exhibitors shall not be entitled to any claim or compensation in
connection with such modifications.
9. STAND CONSTRUCTION & DECORATION
Exhibitors may decorate their stand(s) or space(s) in
accordance with the relevant guidelines and instructions issued
by the Organisers, but only after obtaining written approval by
submitting detailed scaled plans in duplicate no less than 2
months before the Exhibition.
10. MOVEMENT OF EXHIBITS
a. Exhibitors shall bear the responsibility and expenses for the
transport of exhibits to and from the Exhibition venue;
b. Exhibitors shall make their own arrangements for storage
and warehousing of their exhibits;
c. Without prior authorisation from the Organisers, no article
may be removed from a stand or space while the Exhibition is
in progress, even if the said article has been sold (if
applicable);
d. Exhibitors shall remove all exhibits from the Exhibition venue
within the period stipulated by the Organisers and shall
indemnify the Organisers against any loss by reason of delay
or damage to the Exhibition venue;
11. SECURITY
Exhibitors and their representatives should be present at their
stands or spaces at all times during the opening hours of the
Exhibition. They may not close their stand or space before the
appointed time of closing.
12. FIRE REGULATIONS
The use of inflammable materials for stand or space decoration
is prohibited unless such materials have been treated with a
fire- retarding substance. All heating appliances should be
mounted on fire-proof stands. All inflammable materials (such
as empty boxes and packaging) should be removed
immediately from the Exhibition venue.
13. INSURANCE, LIABILITY AND RISKS
a. All Exhibitors shall indemnify and hold the Organisers and
the venue owners harmless in respect of all costs, claims,
demands and expenses to which they may be subject as a
result of the Exhibitors act, errors or omissions, loss or injury
arising to any persons howsoever caused while the said
persons are upon or examining or passing the Exhibition
stands or spaces, during the period of the Exhibition. The
liability or risks of the employees, agents or exhibits shall at
all times be the responsibility of the Exhibitors;
b. All Exhibitors shall indemnify and hold the Organisers and
the venue owners harmless in respect of all costs, claims,
demands and expenses to which they may be subject as a
result of cancellation, postponement or partial opening of the
Exhibition;
c. The Organisers shall not accept any responsibility or liability
in respect of any damage to or theft of the Exhibitors
property/items and the Exhibitor shall indemnify and hold the
Organisers harmless in respect of all costs, claims, demands
and expenses arising therefrom;
d. The Organisers shall not accept any liability whatsoever and
the Exhibitor shall indemnify the Organiser against all and
any such losses that the Exhibitor may incur as a result of the
Exhibitors failure to be granted the appropriate visa/entry
authorisation of a particular Exhibition. This shall at all times
remain the responsibility of the Exhibitor;
e. All Exhibitors must obtain all approvals and licenses to
enable the Exhibitors to legitimately exhibit and carry out their
intended activity at the Exhibition and must have their
corresponding operating licenses according to the rules and
regulations of Dubai and the laws of UAE. Failure to do so
resulting in any type of penalty or fine shall be at sole
expense of the Exhibitor;
f. All Exhibitors shall obtain all-risks insurance from an
insurance company of good standing. In addition, all
Exhibitors shall obtain third party liability insurance from a
local insurance company of good standing to cover
equipment and/or exhibits, whether or not such articles are
their property. Furthermore should the Exhibitor be operating
from its stand any sale of food or beverages it shall obtain the
relevant liability insurance from a local insurance company of
good standing in respect of any food and beverage storage
and sale safety and hygiene requirements;
g. The Exhibitor shall produce certified copies of the insurances
policies described hereunder at the request of the
Organisers.
14. SUPPLEMENTARY CLAUSES
a. The Organisers shall have the right, in all circumstances, to
issue supplementary regulations, in addition to these
present Terms & Conditions, to ensure the smooth
management of the Exhibition. Such instructions shall be
considered to be an integral part of the terms of the
Contract, provided that they are made available to the
Exhibitors in writing. The failure to object to any breach of
any clause herein, by the Organisers, shall not constitute
agreement to modification of this Contract or a waiver of any
subsequent breach of such clause.
b. Any additional clauses, supplemental regulations or updated
Terms and Conditions are available to read on the official
Exhibition website and we encourage the Exhibitors to
check the same frequently.
15. GENERAL CONDITIONS
a. The Organisers shall have the right to cancel any Exhibitor’s
participation in the Exhibition if the said Exhibitor
contravenes the regulations in any way, as determined in
the sole discretion of the Organisers, and this without the
Exhibitor having any claim to compensation or
reimbursement for any or all financial commitments
undertaken by him and still outstanding to the Organisers;
b. Exhibitors are bound by all and any regulations applicable to
participants in fairs, shows and exhibitions in the United
Arab Emirates and hereby confirm that they are familiar with
the same;
c. The Organisers make no representations or give any
warranties as to the success of the Exhibition, or in terms of
the numbers or type of visitor or exhibitor attendance.
16. REGULATIONS
a. Exhibitors undertake to abide by all clauses whatsoever set
forth by the Organisers herein or in any supplementary
document(s). Such clauses are deemed incorporated and
are in no way to be regarded as merely commentary. Any
breach shall be adjudged in the Organisers sole discretion;
b. By their very participation in the Exhibition, the Exhibitor
acknowledges the right of the Organisers, to jointly or
separately take unilateral measures for the defence and
protection of the interests of the Exhibition, and of all or
some of the Exhibitors; as well as any other measures that
the Organisers deem useful or necessary to ensure the
security of the premises, the Exhibitors and the visitors.
17. FORCE MAJEURE
The Organisers shall not be responsible for the loss of or
damage to any property of the Exhibitor or any other person
caused by theft, fire, defect in the Exhibition venue, storm,
tempest, war, labour disputes, lockout, explosions, acts of god
and general causes of Force Majeure (as defined), whether or
not ejusdem generis within the Organisers control or for any
loss or damage sustained in the event that the opening or
holding of the Exhibition is prevented, postponed or abandoned
or if the exhibition venue becomes totally or partially unavailable
for the holding of the Exhibition due to any of the foregoing
causes, the Exhibitor shall hold the Organisers safe and
harmless from all loss and damage and in no event shall the
Exhibitor have any claim of damages compensation of any kind
against the Organisers; and if it transpires that it is impossible
to hold the Exhibition as scheduled due to any reason
whatsoever, the already paid monies by the Exhibitor shall not
be refunded unless the Organisers decide otherwise by
refunding the payment after deducting their expenses.
18. NOTICE AND TIME OF THE ESSENCE
a. Any notice or other communication required to be given to
the other under or in connection with this Contract shall be in
writing and shall be delivered by hand at the address of the
Parties set forth in the Contract particulars or to such other
address provided in writing by the party to the other prior to
the Exhibitions close, or if sent by recorded delivery
(providing proof of postage or proof of delivery) or sent by
facsimile or email to the other party's main fax number or
email address as particularised in the Contract;
b. Any notice or communication shall be deemed to have been
received if delivered by hand, on signature of a delivery
receipt or at the time the notice is left at the proper address,
or on the (5th) fifth Business Day after posting if sent by
recorded delivery or if sent by fax or email, on that Business
Day provided it is sent before 5.00pm, otherwise at 9.00 am
on the next business day. For the purpose of this clause
Business Day shall mean a day on which the Banks are open
for business in the UAE;
c. Time shall be of the essence in each and every provision of
this Contract whereby something is required to be done on or
by a specified day or within a specified period by the
Exhibitor.
19. ENTIRE AGREEMENT
a. The Contract together with these Terms and Conditions, and
the other documents referred to herein constitutes the entire
agreement between the Organisers and Exhibitor and
supersedes all prior agreements or negotiations in connection
with the subject matter hereof;
b. No variation or waiver of any of the provisions of this
Contract shall be binding unless in writing and signed by a
duly authorised person of the Organisers and Exhibitor.
20. SEVERANCE
In the event that any provision of this Contract is declared by
any judicial or other competent authority to be void, voidable,
illegal or otherwise unenforceable the parties shall amend that
provision in such reasonable manner as achieves the intention
of the Parties without illegality or at the discretion of the
Organisers it may be severed from this Contract and the
remaining provisions shall remain in full force and effect unless
the Organisers decides that the effect of such declaration is to
defeat the original intention of the parties in which event the
Organisers shall be entitled without liability to terminate by
notice in writing to the Exhibitor.
21. WAIVER
The failure of either Party at any time to enforce any of the
terms, provisions or conditions hereunder or to exercise any
right hereunder shall not constitute a waiver of the same or
affect that party's rights thereafter.
22. INTERPRETATION
The headings of the clauses are inserted for convenience only
and do not affect its construction.
23. AGENCY
Nothing in this Contract shall be construed as making the
parties hereto partners or joint ventures or render either party
hereto liable for any of the debts or obligations of the other
party and the Exhibitor shall in no way be considered as being
an agent or representative of the Organisers in any dealings
which the Exhibitor may have with any third party and the
Exhibitor shall not act for or make any representation on behalf
of the Organisers.
24. INDEMNITY
The Exhibitor shall indemnify and keep indemnified the
Organisers from and against any and all loss, damage, liability
and legal fees and costs incurred by the Organisers arising
from any act, neglect, omission or default of the Exhibitor its
agents, employees, licensees or customers and/or any breach
by the Exhibitor of its obligations under this Contract. Moreover
the maximum Organisers liability to the Exhibitor in any event
shall be limited to the fee paid to the Organiser by the Exhibitor.
25. GOVERNING LAW
a. The governing law of this Contract shall be the laws of Dubai
and the UAE;
b. Any dispute arising out of or in connection with this Contract,
including any question regarding its existence, validity or
termination, shall be referred to and finally resolved by
arbitration under the Arbitration Rules of the DIFC-LCIA
Arbitration Centre, which Rules are deemed to be
incorporated by reference into this clause. The number of
arbitrators shall be one (1). The seat, or legal place, of
arbitration shall be the Dubai International Financial Centre,
Dubai. The language to be used in the arbitration shall be
English.

EXHIBITOR MANUAL - The Coatings Group

Transcription

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