Aspasians Arts & Crafts Fair

Exceptional Art Fair A Bit About the Fair...
• Thousands of shoppers come from
throughout the metroplex to attend the
Aspasians Arts & Crafts Fair.
• The Fair has been a bi-annual tradition and
is located on the historical Rockwall town
square.
• The Rockwall area is a booming, highgrowth community located east of the
Dallas metroplex, on the shores of Lake
Ray Hubbard.
The Rockwall Area...
Extensive Publicity – Utilizing Multiple Media Sources Many Years of Excellence Hundreds of Shoppers April & September Aspasians Arts & Crafts Fair Unparalleled Location • Is located on I-30, SH66 & SH205
April 25, 2015 • Has a population of over 60,000
• Has an average household income of over
$60,000
The Aspasians...
• Provide saturated publicity, starting
months before the actual fair.
Aspasians Arts & Crafts Fair P.O. Box 482 Rockwall, Texas 75087 214-­‐712-­‐0212 www.aspasians.com
• Place directional signs throughout the city,
focusing on all major roadways and
arteries.
• Coordinate with all local authorities.
• Have all booth spaces clearly marked, and
provide assistance with set-up the morning
of the fair.
• Use all profits to provide scholarships to
high school seniors and assist various
charitable causes.
Rockwall, Texas A Rockwall Tradition 214-­‐712-­‐0212 www.aspasians.com The Aspasians welcome
all new and returning exhibitors.
Aspasians Arts & Crafts Fair April 25, 2015 9 a.m. – 5 p.m. Wilkerson-­‐Sanders Stadium Rockwall, Texas Space Size: 10' x 11' approximately
11’ x 10’ Space Fee: $140.00 per space
Table Space Fee: $85 (limited number of table spaces - not
large enough for tent – fits 6’ table)
If you are going to sell beverages,
you must pay an additional $80 fee.
Only Aspasians can sell or give away water.
Registration:
1. Return registration form and rental fee ASAP.
• Make checks payable to Aspasians
• There will be a $30 charge for all returned checks.
2. All vendors must submit a photo(s) of their craft with
this form. Any application without pictures will be
disregarded.
3. A self-addressed 6x9 envelope must accompany your
registration with 3 first class stamps, completed
application and check.
4. Exhibitors requiring more than a 10-foot by 11-foot
space must pay for two spaces.
• Requests for adjoining spaces must be mailed
together.
5. Registration forms will be processed in the order they
are received based on the postmark on the envelope.
Special requests are not guaranteed.
6. Confirmations will be mailed approximately one month
prior to fair.
7. Exhibitors may NOT set-up prior to 7 pm
Friday nor take down booths prior to 5:00 pm
Saturday.
Please remember, the Aspasians are all volunteers
donating their time and talent to create this fair.
All proceeds from the fair go to scholarships for
high school seniors and other charitable needs.
Aspasians thank you for your continued participation. Rev. 1/6/2014
Please do NOT request specific booth spaces!! We will assign ALL spaces. Official Rules...
•
NO
vehicles may enter fair area for take down until
AFTER 5:30. Violators will not be accepted for
participation in future fairs!!
Please complete and return registration to: Aspasians Art Fair P.O. Box 482 Rockwall, TX 75087 Name: _______________________________________ Address:______________________________________ _____________________________________________ •
Absolutely NO REFUNDS!!
Phone:_________/______________________________ •
•
NO RAIN DATE and NO PETS!
Aspasians reserve the right to reject any person or
anything they feel is not in the best interest of the fair,
that may pose a risk of danger, that may not be safe,
that may be harmful, or in any way is not in the spirit of
the fair.
Being in a prior fair does not guarantee space in a
future fair or the same space.
Nothing may be staked/put into the ground.
Exhibitors will bring everything needed for display and
sale of their work. We do NOT provide tables, chairs,
umbrellas, ELECTRICITY, tents, etc.
Aspasians have the right to refuse to admit any
exhibitor for any reason, at any time, even if an
exhibitor has paid. We may or may not issue a refund.
Exhibitors may NOT set up prior to 7 pm Friday
nor take down prior to 5:00 pm Saturday. Vehicles
for break down may enter fair for loading after
completely packed, ready to load and after 5:30 p.m.
only.
Food vendors will be required to have a Rockwall
Temporary Food Permit.
Exhibitors MUST remove all trash and leave space
swept clean.
An exhibitor expressly agrees to all rules, lease
arrangements, schedule and guidelines, whether
exhibitor signs this document or not.
Generators are allowed in food court area ONLY!
Not in main fair area.
NO ONE CAN SELL OR GIVE AWAY BOTTLED WATER.
Only Aspasians can sell water.
E-­‐mail: _______________________________________ •
•
•
•
•
•
•
•
•
•
Brief Description of Work (Include Photos): ________________________________________________________ ________________________________________________________ ________________________________________________________ Prior Aspasians Art Fair Vendor? p Want same space (not guaranteed)? p Space number ______ Please
Note
Are you bringing a generator? ? Yes No Number of spaces needed: __________ Do you want Friday night set-­‐up? Yes No If you check ‘yes’, Friday night set up is MANDATORY! (Not all booth spaces eligible for Friday night set-­‐up) !! Absolutely NO set up PRIOR to 7pm Friday night !! Don’t forget to send booth fee, photo & self-­‐addressed 6x9 envelope, stamped with 3 (three) postage stamps, with this registration form! Applications submitted without self-­‐addressed, stamped envelope will be processed LAST! For additional information:
The exhibitor assumes full liability for any and all damages,
death, or injury of any kind to all person(s), whether
employees or otherwise, and property arising out of or in any
way connected with its lease and agrees to the fullest extent
permitted by law to defend, indemnify and hold harmless the
Aspasians, its officers, agents, employees, and indemnities
from and against any and all claims, losses, suits, damages,
legal and otherwise, arising out of or in any way connected
with exhibitor’s work including, to the fullest extent
permitted by law, the active negligence of the indemnitee. If
any claim or demand is made against the Aspasians for any
matter enumerated herein, any payment due, or thereafter to
become due, exhibitor shall be held by the Aspasians to cover
such losses and expenses, including reasonable attorney’s
fees. Any property or goods set-up or left the Friday night
before the fair is done so at the sole responsibility, risk,
and liability of the exhibitor. Aspasians assume NO
responsibility and provide no security at any time during,
before, or after the fair. Submitted photos will not be
returned.
214-­‐712-­‐0212 www.aspasians.com
Signature_____________________________________ Date: _______
Must be signed to receive your reservation!
Exhibitors will follow this time schedule:
7:00 p.m. Friday…
Early set-up – if allowed for space
6:00 a.m. Craft exhibitors set up
8:00 a.m. Food exhibitors set up
Late set up
9:00 a.m. Show opens
5:00 p.m. Take down. Vehicles may enter fair area
ONLY AFTER 5:30.