Expression of Interest for Selection of Agency for Shooting and

Expression of Interest
for Selection of Agency
for Shooting and production
of TV Commercial (TVC)
for Promoting Tourism
in Chhattisgarh
CHHATTISGARH TOURISM BOARD
Paryatan Bhawan, Indira Gandhi Marg, Raipur – 492006
Tel : 0771-4224600, 4224611, Fax : 0771- 4066425
E-Mail : [email protected], Web: www.tourism.cg.gov.in
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CHHATTISGARH TOURISM BOARD
Paryatan Bhawan, India Gandhi Marg, Raipur – 492006
Tel : 0771-4224600, 4224611 Fax : 0771- 4066425
E-Mail :- [email protected], Web: http://tourism.cg.gov.in
NIT No.
/CTB2015
Raipur, Dt. : ..................
Expression of Interest for Selection of Agency
for Shooting & Production of TV Commercial (TVC)
for promoting Tourism in Chhattisgarh
Chhattisgarh Tourism Board invites Expression of Interest for Selection of Agency for
Shooting & Production of TV Commercial for promoting Tourism in Chhattisgarh. EOI can
be purchased from the Marketing Section, Chhattisgarh Tourism Board, Raipur by paying
Rs. 10,000/- per form through DD or can be downloaded from the website
www.tourism.cg.gov.in and application fee can be paid on submission with the bid.
Last date of receiving queries
:
01.05.2015 up to 04.00 PM
Last date of submission of EOI
:
20.05.2015 up to 03.00 PM
Date of opening of Technical Bid
:
25.05.2015 at 11.00 AM
Date of Presentation
:
29.05.2015 at 11.00 AM
Date of opening of Financial Bid
:
To be intimated separately.
Managing Director
Chhattisgarh Tourism Board
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Expression of Interest for Selection of Agency
for Shooting & Production of TV Commercial (TVC)
for promoting Tourism in Chhattisgarh
Expression of Interest documents issued to
M/s / Shri. ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Service Tax No.:
PAN No. :
Vide MR Book No. _____________, Receipt No. __________, dated ____ / ____ / 20____
Managing Director
Chhattisgarh Tourism Board
Raipur, Chhattisgarh
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DISCLAIMER
1.
The information contained in the EOI Document or subsequently provided to
Applicants, whether verbally or in documentary or any other form by or on behalf of
Chhattisgarh Tourism Board or any of their employees or advisers, is provided to
Bidders on the terms and conditions set out in this EOI Document and such other
terms and conditions subject to which such information is provided.
2.
Though adequate care has been taken in the preparation of this EOI Document, the
Bidder should satisfy himself that the Document is complete in all respects. Intimation
of discrepancy, if any, should be given to the Managing Director, Chhattisgarh
Tourism Board immediately before the proposal due date. If no intimation is received
by the Chhattisgarh Tourism Board within the date, it shall be deemed that the
proposal is satisfied that the EOI Document is complete in all respects.
3.
The EOI Document is not an agreement and is neither an offer nor invitation by the
Chhattisgarh Tourism Board to the prospective Bidders or any other person. The
purpose of the EOI Document is to provide interested parties with information that
may be useful to them in the formulation of their Proposals pursuant to this EOI
Document. The EOI Document may not be appropriate for all persons, and it is not
possible for Chhattisgarh Tourism Board, its employees or advisers to consider the
objectives, technical expertise and particular needs of each party who reads or uses
the EOI Document. The assumptions, assessments, statements and information
contained in the EOI Document, may not be complete, accurate, adequate or correct.
Each Bidder should, therefore, conduct its own investigations and analysis and
should check the accuracy, adequacy, correctness, reliability and completeness of
the assumptions, assessments and information contained in the EOI Document and
obtain independent advice from appropriate sources.
4.
Information provided in the EOI Document to the Bidders is on a wide range of
matters, some of which depends upon interpretation of law. The information given is
not an exhaustive account of statutory requirements and should not be regarded as a
complete or authoritative statement of law. Chhattisgarh Tourism Board accepts no
responsibility for the accuracy or otherwise for any interpretation or opinion on the law
expressed herein.
5.
Chhattisgarh Tourism Board, its employees and advisers make no representation or
warranty and shall have no liability to any person including any Bidder under any law,
statute, rules or regulations or tort, principles of restitution or unjust enrichment or
otherwise for any loss, damages, cost or expense which may arise from or be incurred
or suffered on account of anything contained in the EOI Document
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6.
Chhattisgarh Tourism Board also accepts no liability of any nature whether resulting
from negligence.
7.
Chhattisgarh Tourism Board may in its absolute discretion, but without being under any
obligation to do so, update, amend or supplement the information, assessment or
assumption contained in the EOI Document.
8.
The issue of this EOI Document does not imply that Chhattisgarh Tourism Board is
bound to select a Successful Bidder for the project and Chhattisgarh Tourism Board
reserves the right to reject all or any of the Proposals without assigning any reasons
whatsoever.
9.
The Bidder shall bear all its costs associated with or relating to the preparation and
submission of its Proposal including but not limited to preparation, copying, postage,
delivery fees, expenses associated with any demonstrations or presentations which
may be required by Chhattisgarh Tourism Board or any other costs incurred in
connection with or relating to its Proposal. All such costs and expenses will remain with
the Bidder and Chhattisgarh Tourism Board shall not be liable in any manner
whatsoever for the same or for any other costs or other expenses incurred by a Bidder
in preparation or submission of the Proposal, regardless of the conduct or outcome of
the Selection Process.
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1.
(i)
General
Chhattisgarh Tourism Board is a Nodal Agency of the Government of Chhattisgarh,
which was registered on 2nd April, 2003 under the Society Registration Act-1973.
The Tourism Board was formed with the objectives to promote tourism as a means
of economic growth, to generate employment, to identify and develop tourism areas
and tourist circuits to provide facilities, amenities to the incoming tourists, to
encourage private sector participation under the Tourism Incentive Scheme –
2006,to set up adventure-tourism facilities, like trekking, water sports, aero sports,
angling and camping etc. Conservation and preservation of heritage, natural
environment etc, development and promotion of tourist products, packages, to
conduct seminars, travel fairs, to promote tour and travel agencies, to develop the
requisite skills to serve the tourism industry etc are some major objectives which
have been given immense importance.
(ii)
Tourism emerged as the largest industry during the last decade in India and is
projected to grow faster in the coming years. Chhattisgarh state has immense
tourism potential looking to its vast cultural and religious heritage, lush green,
dense forests, scenic beauty, tremendous art and culture varied natural attractions.
Besides above, Chhattisgarh, being home to many different tribes, plants wildlife,
minerals, species etc is the need of the hour to be explored fully for over all
development of tourism in the state.
(iii)
Chhattisgarh Tourism Board, a nodal agency of the Government of Chhattisgarh,
invites Expression of Interest (EOI) for selection of Agency (The “Bidder” to take
service as defined on terms and conditions mentioned in this EOI documents.
Chhattisgarh Tourism Board intends to select suitable Agency though an open
competitive bidding process in accordance with the procedures set out herein.
(iv)
Chhattisgarh Tourism Board, intends to produce a series of TV Commercial (One
main TVC + Three other TVC) with the Chhattisgarh Tourism Board. The duration
of the TV Commercial will be 60 seconds which can be edited to 45, 30 and 15
seconds to promote various tourist destinations of Chhattisgarh. The TV
Commercial will cover the destinations for Bastar:- Chitrakote Waterfall, Tribal,
Handicrafts, Kanger Valley National Park (Which includes caves, forest and falls),
Sirpur:
Buddhist
destination,
Sirpur
National
Dance
&
Music
Festival,
Barnawapara Sanctuary: Wildlife & forest and other aspects of state such as
Fairs and Festivals, cuisines, architecture, religious, wildlife handicrafts, dance etc.
Shaktipeeths of Chhattisgarh : Danteshwari, Bamleshwari (Dongergarh),
Mahamaya, Chaiturgarh, Chandrahasini.
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(v)
Chhattisgarh Tourism Board would endeavor to adhere to the following schedule:
Event Description
Scheduled Date
1. Last date for receiving queries
01.05.2015 up to 04.00 PM
2. Last date of receiving of EOI
20.05.2015 up to 03.00 PM
3. Date of opening of Technical Bid
25.05.2015 at 11.00 AM
4. Date of Presentation
29.05.2015 at 11.00 AM
5. Opening of Financial Bid
To be intimated separately.
2. Invitation of Proposals and Direction
(i)
Chhattisgarh Tourism Board invites EOI’s from eligible bidders for selection of suitable
Agency for Shooting & Production of TV Commercial for the promotion of Tourism in
Chhattisgarh.
(ii)
The sealed EOI in prescribed format should be submitted so as to reach the office by
3.00 pm of proposal due date. Chhattisgarh Tourism Board will not be responsible for
any delay, loss or non-receipt of the same. ALL PROPOSALS MUST BE DELIVERED
BY POST OR BY RECOGNIZED COURIER AGENCIES. NO HAND DELIVERY WILL
BE ACCEPTED.
(iii)
The Earnest Money as specified in this EOI shall have to be deposited for each
proposal.
(iv)
All payments to the Bidder shall be made in INR in accordance with the provisions of
this EOI.
3. Scope of work :-
a.
The agency will have to work under the supervision and according to the script and
concept of Ogilvy & Mather, who are the selected agency for preparation of
campaigns of Chhattisgarh Tourism Board.
b.
Master production of One main TVC + Three other TVC and shot on HD Format for
airing in India and abroad.
(i)
Duration – 60 seconds and a shorter edit of 45 secs, 30 secs and 15 secs.
(ii) Master production in Hindi and English parallel production.
(iii) Dubbing in any other languages not included in the cost. Dubbing in languages
other than English and Hindi will be charged extra.
c.
The TVCs should also delivered in format suitable for digital / Social Media. These
can be longer than 60 seconds (if required).
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The work/ cost includes:
(i)
Pre production meeting and recce, shooting and editing, post production -recording music
and voice over and for the above
(ii)
The production house will be responsible for shooting; purchasing raw stock, processing,
hire of camera, makeup & lights, other equipments, studio hire, cast (non celebrity),
costumes, props hire, setting, green screen, location hire, procuring all necessary
permissions for shoot, catering, transportation etc.
(iii)
Responsible for hiring the crew – including Director, Cameraman and other technical &
production team – Assistant Directors, Music Director, Editors, Production assistants,
spot boys, lighting crew, corrigendum etc.
(iv)
Recreation of festival, if any. Not included in this cost.
(v)
Will be responsible for post production :
(vi)
a.
Studio hire for editing charges.
b.
Animation charges.
c.
Music compositions and voice over charges.
d.
Any other charges.
Responsible for travel, boarding and lodging for the entire production and technical crew
across all the locations in Chhattisgarh.
(vii)
Delivery in the format : 4 Digi Beta (PAL) & 4 DVD in HD Format.
(viii)
Travel, boarding and lodging of makeup man etc and others will be borne by production
house.
(ix)
Raw stock of the footages shall be the property of the Chhattisgarh Tourism Board. Govt.
of Chhattisgarh and the same is required to be handed over to Chhattisgarh Tourism
Board and will be delivered in hard disks.
(x)
Shoot will be organised as per direction & script by O&M, our official consultant for TVC.
4. Minimum Eligibility Criteria :
A.
Technical Eligibility :
(i)
The Company should have been in existence for a minimum of 10 years.
(ii)
The Company should have been rated as the best production house at least once
by recognized/ reputed bodies like - Festival de Cannes, France, the Abby Awards
by The Advertising Club Bombay, SPIKES ASIA Awards, Singapore or any other
similar bodies.
(iii)
The Director should have won the Best Director Award at least once by
international or national bodies like - Festival de Cannes, France, the Abby Awards
by The Advertising Club Bombay, SPIKES ASIA Awards, Singapore or any other
similar bodies.
(iv)
The Company should have experience of making Television Commercial on
Tourism (National/ International).
(v)
The Company should have a well trained in-house production team.
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B.
Financial Eligibility :
The Company should have annual turnover of at least Rs. 5 Crores in each of the
last 3 financial years (ie. : 2011-12, 2012-13, 2013-14). Audited balance sheets by
CA alongwith Income tax returns for last 3 financial years (ie.: 2011-12, 2012-13,
2013-14) shall be taken as a proof.
5.
Procurement of EOI Document:
The EOI Document can be purchased from the office of Chhattisgarh Tourism Board,
Paryatan Bhawan, Indira Gandhi Marg, Telibhandha, Raipur-492006 (C.G.), on the
payment of Rs.10,000/- (Rupees Ten thousand only) in the form of cash or DD of any
nationalized/scheduled bank in favour of “Managing Director, Chhattisgarh Tourism
Board”, payable at Raipur. The EOI document can also be downloaded from the
website www.tourism.cg.gov.in, however while submitting the proposal it should be
accompanied with a demand draft of Rs. 10,000/-. (Rupees ten thousand only) The
proposal without the cost of the document will not be considered for evaluation.
6.
Bid Security:
(a)
The submitted EOI should necessarily be accompanied by Bid Security for
amount of Rs. 15.00 Lakh (Rupees Fifteen lakh only) in the form of a Demand
Draft/Bankers cheque by the bidder, in favour of “Managing Director,
Chhattisgarh Tourism Board, Raipur”, issued by any nationalized /
scheduled bank payable at Raipur.
(b)
If the proposal is not accepted the amount of Bid Security shall be refunded but
no interest on it shall be paid. Bid Security of the unsuccessful Bidders shall be
returned within a period of 1 month from the date of selection of the successful
bidder.
(c)
Bid Security shall be forfeited in the following case:
if the successful Bidder fails to sign the contract within the stipulated time or
any extension thereof granted by Chhattisgarh Tourism Board.
7.
Validity of proposal
Proposal shall remain valid for 90 days from the date opening of financial bid and in the
event of the Bidder withdrawing the proposal in the validity period i.e. before the expiry
of 90 days, for any reason whatsoever; Bid Security deposited with the proposal shall
be forfeited and appropriated by Chhattisgarh Tourism Board. The validity of the
proposal may further be extended on mutual consent.
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8.
Tenure of Contract
This contract will initially be valid for 1 year from the date of signing. The tenure is
extendable on mutually agreed terms if Chhattisgarh Tourism Boards so desires.
9.
Financial Proposal
The Financial Proposals shall be for the scope of work and deliveries as mentioned
above and shall include the following :
10.
i.
Professional Fee
ii.
All taxes at applicable rates shall be indicated in the price quoted.
Evaluation :
Chhattisgarh Tourism Board will select an agency/firm from those which submit
proposals based on the following criteria :(i) The bid proposal shall be evaluated for responsiveness applying the evaluation
criteria. A bid shall be deemed “Nonresponsive” and shall be liable for rejection if it
does not satisfy any of the following conditions:
a. It is not received by the due date and time.
b. It does not include sufficient information/ details for it to be evaluated and/or is
not in the formats specified in this EOI Document.
c. It is not signed and/or sealed in the manner prescribed in this EOI Document.
d. It is not in adherence to norms given in this document.
(ii) The proposals shall be evaluated based on the details and information furnished by
the Bidder. Chhattisgarh Tourism Board decision regarding a Bidder’s eligibility or
otherwise shall be final and binding. Chhattisgarh Tourism Board shall be under no
obligation to inform any Bidder of the grounds of such decision.
(iii) Opening of Technical Bid:(a)
In the first stage, the Technical Proposal will be evaluated on the basis of
Minimum Eligibility Criteria & a presentation based on the point system
mentioned below :
S.No.
1.
Evaluation Parameter
Tourism TVC produced & telecast in National TV
Maximum
Technical Score
40
Channels (10 Marks per TVC)
2.
International & National Awards given to Director
20
3.
Experience & Qualification of the working team
20
4.
Presentation
20
(iv) Opening of Financial Bid :The bidders who have scored 60% and above marks in Technical Evaluation &
Presentation will be eligible for opening of financial bid. Lowest bidder in financial
bid will be chosen as successful bidder.
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11.
Preparation of the proposal
(i)
The Bidder is required to provide all the information/document as prescribed in the EOI
formats appended to this document. Chhattisgarh Tourism Board shall consider only
those proposals that are received within the time and in the prescribed format and are
complete in all respects. The proposal shall comprise the following:
(a)
Envelope A - It should contain the Demand Draft/ Banker’s Cheque for full
value of the Bid Security of Rs. 15.00 Lakh (Rupees Fifteen lakh only) in
favour of the “Managing Director, Chhattisgarh Tourism Board” payable at
Raipur” . This envelope should also contain a copy of Money Receipt issued
by Chhattisgarh Tourism Board against the tender document issued or DD of
Rs. 10,000/- (if the tender was downloaded from the Chhattisgarh Tourism
Website) and copy of Service Tax No. & Pan No.
(b)
Envelope B - It should contain EOI Documents in prescribed form set out in
Appendix-I (Form-1 to Form-9), duly signed in each page by a person
having power of attorney or having been duly authorized to sign by the
concerned company or firm etc. The sealed Envelope B should be
superscribed as “TECHNICAL BID FOR SHOOTING & PRODUCTION OF TV
COMMERCIAL”
(c)
Envelope C - It should contain the Financial EOI in prescribed form set out in
Appendix-II (From-1), duly signed by a person having power of attorney or
having been duly authorized to sign by the concerned company or firm etc. The
sealed Envelope C should be superscribed as “FINANCIAL BID FOR
SHOOTING & PRODUCTION OF TV COMMERCIAL”
(ii)
Chhattisgarh Tourism Board shall have the right to reject a proposal that does not
contain any of the documents, mentioned in this EOI and in the event it is found that
any of the form is not in the format prescribed in this EOI.
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12.
Sealing and Marking of proposal:-
(i)
The EOI shall be typed or written in indelible ink and each page shall be initialed by the
authorized signatory. All the alterations, omissions, additions, or any other amendments
made to the EOI shall also be initialed by the person(s) signing the EOI .
(ii)
The Bidder shall seal envelope A, B and C separately in three envelopes, duly marking
them as “Envelope A”, “Envelope B” and “Envelope C”. These envelopes shall then
be sealed in a single outer envelope and should be superscribed as PROPOSAL FOR
SELECTION OF AGENCY FOR SHOOTING & PRODUCTION OF TV COMMERCIAL
(TVC) FOR PROMOTING TOURISM IN CHHATTISGARH”.
(iii)
The outer envelope shall be addressed to:
Managing Director
Phone
: 0771– 4224600, 4224611
Chhattisgarh Tourism Board
Fax
: 0771– 4066425
Paryatan Bhawan, Indira Gandhi Marg,
E-mail: - [email protected]
Telibandha,
or [email protected]
RAIPUR- 492006 (CHHATTISGARH)
or [email protected]
13.
Opening of Proposals
(i)
The Tender evaluation committee will open the proposals. The committee shall have
right of rejecting all or any of the proposals.
(ii)
Outer envelope and envelop 'A' of the EOI's shall be opened on proposal Due Date, in
the presence of Bidders/their authorised representative who choose to remain present
during the opening of EOIs. Envelop 'B' of only those EOI s shall be opened thereafter
whose EOI's are found to have necessary tender document fee (if applicable) and the
Bid Security.
(iii)
The contents of Envelop 'B' shall be subsequently evaluated by Chhattisgarh Tourism
Board for fulfillment of the minimum eligibility criteria. Chhattisgarh Tourism Board, at its
absolute discretion but without any obligation to do so, may seek clarification or ask for
additional documents or invite for presentation during the process of evaluation. A list of
Bidders found qualified shall be prepared by Chhattisgarh Tourism Board.
(iv)
Envelop 'C' of those Bidders those are found qualified shall be opened at a later date,
under intimation to the qualified Bidders.
(v)
Chhattisgarh Tourism Board reserves the right to reject any or all proposals without
assigning any reasons what so ever. Chhattisgarh Tourism Board may, in its absolute
discretion, but without being under any obligation to do so, update, amend, modify or
supplement
the
information
in
this
document
by uploading
in
http://tourism.cg.gov.in and which shall not be published in newspaper/s.
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its
website
14.
Notice of Award (NoA)
After approval of the EOI proposal a Notice of Award (NoA) shall be issued in duplicate
to the successful Bidder requiring him to return the second copy duly signed and
stamped within 15 days of issue of the NoA or any extension granted by Chhattisgarh
Tourism Board, failing which the NoA shall be annulled and the Bid security shall be
forfeited and appropriated by Chhattisgarh Tourism Board.
15.
Execution of Agreement
(i)
Successful Bidder shall execute an agreement on stamp paper with Chhattisgarh
Tourism Board within mutually agreed time.
(ii)
In the event the successful Bidder fails to sign the Agreement, his Bid Security shall be
forfeited and appropriated by Chhattisgarh Tourism Board. In such an event,
Chhattisgarh Tourism Board may invite the Second Ranked Bidder for negotiations and
may issue NoA to him.
16.
Commencement of Assignment
The Selected Bidder shall commence the Services immediately from the date of signing
of the Contract. If the Selected Bidder fails to commence the assignment as specified
herein, Chhattisgarh Tourism Board may, unless it consents to extension of time
thereof may forfeit his Bid Security.
17.
Payment Milestones
(i)
Terms of Payment
(i)
50% advance payment along with the work order against the bank guarantee by
the production house. Bank guarantee would be valid for the period of 1 year.
(ii) 30% payment after the first - cut presentation of the TVC & Youtube / Social Media
files.
(iii) 20% balance payment on satisfactory delivery of the material in all the required
formats. This would also mean that entire scope of work has been fulfilled to the
satisfaction of the management. This payment won’t be released if there are any
pending works in the given scope of work. The bank guarantee would also be
released only after satisfactory completion of work.
(ii)
Deduction of taxes shall be made at every stage of payment as applicable.
(iii)
The payment is inclusive of all out pocket expenses incurred by the Agency towards
travel, documentation and communication.
(iv)
Upon approval of deliverable by Chhattisgarh Tourism Board, the Agency shall raise an
invoice against Chhattisgarh Tourism Board.
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18.
Fraud and Corrupt Practices
(i)
The Bidders and their respective officers, employees, shall observe the highest
standard of ethics during the Selection Process. Notwithstanding anything to the
contrary contained in this EOI, Chhattisgarh Tourism Board shall reject a Proposal
without being liable in any manner whatsoever to the Bidder, if it determines that
the Bidder has, directly or indirectly or through an agent, engaged in corrupt
practice, fraudulent practice, coercive practice, undesirable practice or restrictive
practice (collectively the “Prohibited Practices”) during the Selection Process, or
after the issue of the Notice of Award or the execution of the Contract. In such an
event, Chhattisgarh Tourism Board shall, without prejudice to its any other rights or
remedies, forfeit and appropriate the Bid Security.
(ii)
For the purposes of the Clause above, the following terms shall have the meaning
hereinafter respectively assigned to them:
(a)
“fraudulent practice” means a misrepresentation or omission of facts or
disclosure of incomplete facts, in order to influence the Selection Process;
(b)
“coercive practice” means impairing or harming or threatening to impair or
harm, directly or indirectly, any persons or property to influence any persons
participation or action in the Selection Process;
(c)
“undesirable practice” means (i) establishing contact with any person
connected with or employed or engaged by Chhattisgarh Tourism Board with
the objective of canvassing, lobbying or in any manner influencing or
attempting to influence the Selection Process; or (ii) having a Conflict of
Interest; and
(d)
“restrictive practice” means forming a cartel or arriving at any understanding or
arrangement among Bidders with the objective of restricting or manipulating a
full and fair competition in the Selection Process.
19. Miscellaneous
(i)
The Selection Process shall be governed by, and construed in accordance with the
laws of India and the Courts at Raipur shall have exclusive jurisdiction over all
disputes arising under, pursuant to and/or in connection with the Selection Process.
(ii)
All forms of canvassing, misrepresentation, or voluntary withholding or omission of
facts for the above work will render the applicant ineligible for the bidding processes &
Chhattisgarh Tourism Board reserves the right to take action as per law.
(iii)
Chhattisgarh Tourism Board, in its sole discretion and without incurring any obligation
or liability, reserves the right, at any time, to:
(a)
Suspend and/or cancel the Selection Process and/or amend and/or supplement
the Selection Process or modify the dates or other terms and conditions relating
thereto; in case of cancellation or suspension of the process Chhattisgarh
Tourism Board will return the security / bid amount in 60 days.
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(b)
Consult with any Bidder in order to receive clarification or further information;
(c)
Retain any information and/or evidence submitted to Chhattisgarh Tourism Board
by, on behalf of and/or in relation to any Bidder; and/or for the sake of clarity
such information and/or evidence will be used by Chhattisgarh Tourism Board
only for the purpose of this EOI and all rights relating to commercial use of the
information will remain with the bidder, until paid for by Chhattisgarh Tourism
Board.
(d)
Independently verify, disqualify, reject and/or accept any and all submissions or
other information and/or evidence submitted by or on behalf of any Bidder.
(iv)
It shall be deemed that by submitting the Proposal, the Bidder agrees and releases
Chhattisgarh Tourism Board, its employees, irrevocably, unconditionally, fully and
finally from any and all liability for proven and adjudicated claims, losses, damages,
costs, expenses or liabilities in any way related to or arising from the exercise of any
rights and/or performance of any obligations hereunder, up to a maximum of fee
received during the preceding six (6) months from the date of such claims arises
under the term of a validly executed Agreement.
(v)
CTB agrees to indemnify Bidder against any claims or proceedings brought against
Bidder relating to the accuracy of information provided by CTB to Bidder for use in the
providing of any Services or Deliverable Items, or arising out of the nature or use of
any of CTB’s products or services, or arising out of CTB’s misuse of any Deliverable
Items.
(vi)
The ownership or copyright (complete layout) of the finally approved and all produced
materials will rest with CTB, on receipt of payment by Bidder of its outstanding
fee/commission as per the mutually agreed terms.
(vii) Delay or cancellation of shoot due to an “Event of Force Majeure” will be billed
additionally. Where in, an event shall be termed as “Event of Force Majeure” if, with
respect to any portion(s) of the Film, production operations and/or any normal preproduction/post production operations are materially impaired, hampered, interrupted,
prevented, suspended, postpones or discontinued by reasons of any war (declared or
undeclared), act of public enemy, riot, epidemic, fire, causality, labour, controversy
(including without limitation any lock out, walk out, strike or threat thereof)
governmental order or regulation, Judicial order or decree (including without limitation
injuctive release, whether imposed on an industry-wide basis or affecting only the
film), act of God, disability and illness of the cast which makes production in
accordance with customary or established schedules and practice impossible.
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Appendices:
Appendix-I: Technical Proposal
Form 1
:
Letter of Proposal
Form 2
:
Particulars of the Bidder
Form 3
:
Power of Attorney
Form 4
:
Financial Capacity of Bidder
Form 5
:
Technical Experience of Bidder
Form 6
:
Brief Company Profile, local presence, Associates, Major clients and
projects etc.
Form 7
:
Approach Paper on methodology and work plan for performing the
assignment.
Form 8
:
Proposed composition of Team and Task(s) of Key Personnel
Form 9
:
CVs of proposed Key Personnel
Appendix - II: Financial Proposal
Form 1
:
Financial Proposal
16
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX-I
Form-1
TECHNICAL PROPOSAL
Dated:
Managing Director,
Chhattisgarh Tourism Board,
Indira Gandhi Marg, Telibhandha,
Raipur – 492006 (C.G.)
Sub:
Selection of Agency for Shooting & Production of TV Commercial (TVC) for
promoting Tourism in Chhattisgarh.
Dear Sir,
1)
With reference to your EOI document dated
__/
__/2015, I/we, having examined
the Bidding Documents and understood their contents, hereby submit my/our Proposal
for the aforesaid Project.
2)
All information provided in the Proposal and in the Appendices is true and correct.
3)
This statement is made for the express purpose of qualifying as a Bidder for
undertaking the Project.
4)
I/ We shall make available to Chhattisgarh Tourism Board any additional information it
may find necessary or require to supplement or authenticate the Bid.
5)
I/ We acknowledge the right of Chhattisgarh Tourism Board to reject our Proposal
without assigning any reason or otherwise and hereby waive our right to challenge the
same on any account whatsoever.
6)
I/ We declare that:
(a)
I/ We have examined and have no reservations to the Bidding Documents,
including any Addendum issued by Chhattisgarh Tourism Board.
(b)
I/We have not directly or indirectly or through an agent engaged or indulged in
any corrupt practice, fraudulent practice, coercive practice, undesirable practice
or restrictive practice, as defined in the EOI document, in respect of any tender or
request for proposal issued by or any Contract entered into with Chhattisgarh
Tourism Board or any other public sector enterprise or any government, Central
or State; and
17
(c)
I/ We hereby certify that we have taken steps to ensure that in conformity with
the provisions of the EOI, no person acting for us or on our behalf has engaged
or will engage in any corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice.
7)
I/ We understand that you may cancel the Bidding Process at any time and that you are
neither bound to accept any Proposal that you may receive nor to invite the Bidders to
Bid for the Project, without incurring any liability to the Bidders, in accordance with the
EOI document.
8)
I/ We declare that we are not a Member of any other firm submitting a Proposal for the
Project.
9)
I/ We undertake that in case due to any change in facts or circumstances during the
Bidding Process, we are attracted by the provisions of disqualification in terms of the
guidelines referred to above, we shall intimate Chhattisgarh Tourism Board of the same
immediately.
10)
In the event of my/we being declared as the successful Bidder, I/We agree to enter into
an agreement in accordance with the terms & conditions mutually agreed upon.
11)
The Fee has been quoted by me/us after taking into consideration all the terms and
conditions stated in the EOI.
12)
We offer a Bid Security of Rs.15.00 Lakh (Rupees Fifteen lakh only) to Chhattisgarh
Tourism Board in accordance with the EOI Document.
13)
The Bid Security in the form of a Demand Draft is attached.
14)
I/We agree and understand that the Proposal is subject to the provisions of the Bidding
Documents. In no case, I/We shall have any claim or right of whatsoever nature if the
Project is not awarded to me/us or our Proposal is not opened.
15)
I/We agree to keep this offer valid for 90 (Ninty) days from the Proposal Due Date
specified in the EOI.
18
17)
I/We agree and undertake to abide by all the terms and conditions of the EOI
document.
In witness thereof, I/we submit this Proposal under and in accordance with the terms of
the EOI document.
Yours faithfully,
Date:
Place:
(Signature of the Authorised signatory)
(Name and designation of the of the Authorised signatory)
Name and seal of Bidder
19
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX-I
Form-2
Particulars of the Bidder
1.
NAME OF THE FIRM
:
2.
REGISTERED OFFICE:
3.
DATE OF INCORPORATION:
4.
CONSTITUTION OF BIDDER FIRM : Partnership / Limited / Pvt.Ltd. Company.
5.
MAIN BUSINESS ACTIVITIES:
6.
DETAILS OF MAIN BRANCHES:
7.
FINANCIAL STATEMENT OF THE LAST THREE YEARS:
8.
DETAILS OF THE AUTHORISED PERSON.
NAME :
DESIGNATION :
CONTACT TEL. NO. :
MOBILE NO. :
FAX NO. :
EMAIL ID :
POSTAL ADDRESS :
(Signature of Authorized signatory)
Note:
1.
Figures mentioned in Financial Statement of the last three years should be certified by
a Chartered Accountant indicating his registration no. on his letter head. The certificate
should be attached with this form alongwith 3 years IT returns for the year 2011-12,
2012-13, 2013-14.
20
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX-I
Form-3
FORMAT FOR POWER OF ATTORNEY FOR SIGNING OF PROPOSAL
(On a Stamp Paper of relevant value)
Know all men by these presents, We.....................................................................(name and
address
of
the
registered
office)
do
hereby
constitute,
appoint
and
authorize
Mr/ Ms.................……………............(name and residential address) who is presently holding the
position of .................................................... as our attorney, to do in our name and on our
behalf, all such acts, Contracts and things necessary in connection with or incidental to our EOI
for Selection of Agency for Shooting & Production of TV Commercial …………………….
including signing and submission of all documents and providing information/responses to
Chhattisgarh Tourism Board in all matters in connection with the EOI our proposal for the said
Assignment. We hereby agree to ratify all acts, Contracts and things lawfully done by our said
attorney pursuant to this Power of Attorney and that all acts, deeds done by our aforesaid
attorney with reference to above mentioned proposal shall be deemed to have been done by
us.
Dated this the _______ Day of _______2015
For ___________________________
(Name and designation of the person (s)
signing on behalf of the Bidder)
Accepted
_________________________Signature)
(Name, Title and Address of the Attorney)
Date: …………………….
Note:
1.
The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
execution (s) and when it is so required the same should be under common seal affixed in
accordance with the required procedure. Copy of such document should be submitted along
with the power of Attorney.
2.
Also, wherever required, the Bidder should submit for verification the extract of the charter
documents and documents such as a resolution/power of attorney in favour of the Person
executing this Power of Attorney for the delegation of power hereunder on behalf of the
Bidder.
21
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX-I
Form-4
FINANCIAL CAPABILITY OF THE APPLICANT
Name of Applicant Firm:
Particulars
Turnover from the relevant / similar work
as per certificate of the Independent
/Statutory Auditor
FY 2011-12
FY 2012-13
FY 2013-14
Rs.____/-
Rs.____/-
Rs.____/-
(Rupees_____
(Rupees_____
(Rupees_____
only)
only)
only)
Signature of the applicant
Certificate of the Chartered Accountants/Statutory Auditors
Based on Audited Accounts and other relevant documents, we M/s……………………………
……………………………………………………….., Chartered Accountants/ Statutory Auditors,
certify that the above information is correct.
Signature and Seal of
Chartered Accountants/Statutory Auditors
Note:
1.
Turnover amount shall not be considered for evaluation if this certificate is not signed
and stamped by the auditor certifying Turnover.
2.
Format can be changed as per requirement of Bidder's Chartered Accountant.
3.
Attach 3 years IT return for the year 2011-12, 2012-13, 2013-14 financial years.
22
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX-I
Form-5
TECHNICAL EXPERIENCE OF BIDDER
(in Shooting & Production of TVC)
____________________________
(Signature of Authorized signatory)
23
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX-I
Form-6
BRIEF COMPANY PROFILE, LOCAL PRESENCE, MAJOR CLIENTS & PROJECTS ETC
24
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX-I
Form-7
APPROACH PAPER ON METHODOLOGY AND WORK PLAN
FOR PERFORMING THE ASSIGNMENT
Name & signature of the authorized signatory
25
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX-I
Form-8
PROPOSED COMPOSITION OF TEAM AND TASK(S) OF KEY PERSONNEL
S.No.
Name
Present
Number of
Qualification
Designation
years in
and
payroll of the
Experience
bidder
required
Position
Task
Assigned
(in Years)
Name & signature of the authorised signatory
26
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX-I
Form-9
CURRICULUM VITAE (CV) OF PROPOSED KEY PERSONNEL
Proposed Position :…….....……………………………………………………………………………
Name of Firm the personnel employed:……………………………………………………………..
Name of Staff:…………………………………………………………………………………………..
Designation:…………………………………………………………………………………………….
Date of Birth:……………………………………………………………………………………………
Years with Firm/Entity:……………………………………. Nationality…………………………….
Membership of Professional Societies:………………………………………………………………
Detailed Task Assigned:………………………………………………………………………………
Key Qualifications: [Give an outline of staff member’s experience and training most pertinent to
tasks on assignment. Describe degree of responsibility held by staff member on relevant
previous assignments and give dates and locations. Use about half a page.]
Education: [Summarize college/university and other specialized education of staff member,
giving their names, dates attended, and degrees obtained. Use about one quarter of a page]
Note:Personnel is to affix his recent photograph on first page of CV.
Complete address and phone number of the Personnel is to be provided.
Document for proof of age is to be enclosed.
Document for proof of qualification is to be enclosed.
Age of the personnel shall not be more than 65 years.
Employment Record: [Starting with present position, list in reverse order every employment
held. List all positions held by staff member since graduation, giving dates, name of employing
organizations, titles of positions held, and locations of assignments. For experience in last ten
years, also give types of activities performed and client references, where appropriate. Use
about three quarters of a page. ]
27
Languages: [For English language indicate proficiency: excellent, good, fair, or poor; in
speaking, reading, and writing]
Certification
I, the undersigned, certify to the best of my knowledge and belief that:
(i)
This CV correctly describes my qualifications and my experience.
(ii)
I am not employed by the Executing /Implementing Agency.
(viii)
I am / I am not in regular full-time employment with the Consultant or the SubConsultant.
(iv)
I am committed to undertake the assignment within the validity of Proposal.
Name & Signature of the authorised signatory
28
Expression of Interest for Selection of Agency for Shooting & Production
of TV Commercial (TVC) for promoting Tourism in Chhattisgarh
APPENDIX - II
Form-1
FINANCIAL PROPOSAL
Covering Letter (On Applicant’s letter head)
[Location, Date]
FROM: [Name of Firm]
To
The Managing Director
Chhattisgarh Tourism Board
Indira Gandhi Marg, Telibhandha,
Raipur – 492006 (C.G.)
Sub:
Expression of Interest for Selection of Agency for Shooting & Production of TV
Commercial (TVC) for promoting Tourism in Chhattisgarh.
Dear Sir,
I/We ____________________________________ duly authorized by _________________
[name of the applicant firm] to submit this proposal, hereby submit our proposal to provide the
services as Agency for Shooting & Production of TV Commercial for the promotion of Tourism in
Chhattisgarh, in accordance with your EOI. Our Financial Proposal for Project is for the sum of
Rs._________/- (Rupees __________ only). (Amount in words and figure) this amount is
excluding of all taxes.
1.
Our Financial Proposal shall be binding upon us subject to any modifications resulting
from contract negotiations, up to the expiration of the validity period of the Proposal,
i.e. 90 days from the date of opening of Financial bid.
2.
This financial proposal covers remuneration for all the Personnel (Expatriate and
Resident, in the field, office etc), transport, accommodation, air fare, equipment,
printing of documents, surveys etc. and it is inclusive of all taxes and all other
expenses.
3.
We understand that you are not bound to accept any Proposal you receive without
assigning any reason.
Signature of the authorized signatory
29